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Home My WebLink AboutMPD-11/11/2010 .AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, November 11, 2010 RECEIVED dAN 1 4 2011 Presiding Commissioners Dods McGreevy, Chairpersor~0ulh01d Town Clerk Nicholas Deegan Charles Zaloom Call to Order Pledge Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report Dods McGreevy, Chairperson Presented via email John Cushman Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS Ail other comments reRardin~l non-aRenda items will be held at the end of the meetin,q Please limit comments to no more than 5 minutes BUSINESS Commissioner Election Vote - 4-9 p.m. Appointment of Lydia Tortore as Election Coordinator Resolution 201~-~.~ Appointing Lydia Tortora as Election Coordinator for the November 11, 2010 Commissioner Election Honoring of Russell M. Penny & Peter P. Krupski Resolution 2010.45 Honoring Russell M. Penny and Peter P. Krupski fortheir Supreme Sacrifice and Naming the Veterans Memorial Park Building in their Memory · Sandford Hanauer Resolution 2010~6 Extending Appreciation and Gratitude to Sandford Hanauer Veterans Park Building Change Order Resolution 2010-47 Approving Change Order for Renovation Project on Veterans Memorial Park Building · Community Room Update PUBLIC COMMENT MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES NOVEMBER 11, 2010 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner Charles Zaloom, Commissioner Lydia Tortora, Clerk Beverly Vlcek, Secretary RECEIVED JAN 1 4 £Gll Southold Town Clerk Appointment of Lydia Tortora as Election Coordinator Resolution 2010-44 Appointing Lydia Tortora as Election Coordinator for the November 11, 2010 Commissioner Election was at this time read into the record by B. Vlcek. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to enact Resolution 2010-44. VOTING POLLS WERE DECLARED OPEN AT 4 P.M. BY LYDIA TORTORA, ELECTION COORDINATOR Call to Order D. McGreevy called the meeting to order at 7:22 p.m. Pledqe of Allegiance Approval of Minutes Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carded to approve the minutes of the October 14, 2010 meeting submitted via email. Treasurer's Report The Treasurer's report was previously submitted by J. Cushman, and included the bill register for November totaling $42,005.68, the balance sheet as of November 9, 2010 showing total assets of $470,136.38; total liabilities of $1,246.63; and a fund balance of $468,889.75. C. Zaloom stated that the budget is in good shape. We have several ongoing projects and we will see where we stand at the end of the month. The monthly bills totaled ~$42,000 this month and had been reviewed by the Commissioners at the work session held on Monday, November 8, 2010. N. Deegan remarked that there remains $84,000 in the budget for site improvements. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to accept the Treasurer's report, as submitted, and authorize the Treasurer to pay the current bills. 1 of 3 Clerk's Report L. Tortora submitted the Clerk's Report via email for the period of October 13 through November 8 with total receipts of $225.25; $225 for Bailie Beach Lodge and $.25 for FOIL requests. The Clerk's Report for this month will be voted on for acceptance at the next meeting on December 9, 2010. Maintenance Report E. Grohoski had previously submitted the maintenance report. C. Zaloom reported that the lawn cuffing was almost complete for the season. The large blower was placed on the truck for leaf pick-up using a three man crew. The irrigation system will be blown out next week. 20 yards of RCA aggregate has been spread on the Aldrich Lane west parking lot to facilitate water drainage, and topsoil and seed has been placed on the fields. Bailie Beach Lodge was winterized and the toilet was fixed. Stairway carpet needs to be replaced and the carpeting for it chosen. Outside front railing was replaced. The soda machine at Veterans Park was tipped again. C. Zaloom has asked E. Grohoski to call the police and report it. Next season a soda machine will be installed at Breakwater. N. Deegan informed that comments from the community have been made that the Yacht Club baseball field was looking good. Motion by C. Zaloom, seconded by D. McGraevy, all in favor and motion carried to accept the maintenance report as submitted. Honorin,q of Russell M. Penny & Peter P. Krupski Resolution 2010-45 Honor Russell M. Penny and Peter P. Krupski for their Supreme Sacrifice and Naming the Veterans Memorial Park Building in their Honor was at this time read into the record by B. Vlcek. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to enact Resolution 2010-45. Sandford Hanauer Resolution 2010-46 Extending Appreciation and Gratitude to Sandford Hanauer was at this time read into the record by B. Vlcek. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to enact Resolution 2010-46. Veterans Park Buildin,q Chan.qe Order Resolution 2010-47 Approving Change Order for Renovation Project on Veterans Memorial Park Building was at this time read into the record by B Vlcek. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to enact Resolution 2010-47. 2of3 Community Room Update D. McGreevy reported that the decorative lights have been installed. We are in the process of selecting the main lights. There will be four dimmers; two for each mural light and two for the middle lights. The Mattituck High School Art Department will be submitting ideas for the design and preparation of the murals. The school principal, Mr. Petretti, asked for a timeline for the artwork completion. D. McGreevy told him Memorial Day and Mr. Petretti felt that was workable. S. Hanauer would like to oversee the artwork. There is a canvass wall cover that can be installed over the sheetrock and painted on, which will avoid any sheetrock cracking showing through. The floor carpeting color has been chosen. We have received three RFP's. The lowest is from ~We'll Floor You." We are getting RFP's for the wall carpet cover, which may be expensive. We will decide if it is needed. N. Deegan asked if we have gotten RFP for the lights. D. McGreevy informed that when we decide what lights to use, we will get three RFP's - Suffolk Lighting, Revco and one more. C. Zaloom reminded that they have to fit the existing track. D. McGreevy responded that the electrician said there shouldn't be a problem. N Deegan suggested we check with Home Depot and Schwing Electrical. There being no further business to come before the meeting, motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to adjourn the meeting at 7:44 p.m. Election Results The Voting Polls were declared closed by L. Tortora, Election Coordinator, at 9 p.m. Votes were then tallied by the Election Inspectors. Total ballots cast were 742 of which 704 were poll votes and 38 were absentee ballots. There were 5 affidavit ballots cast. The Election Results declared at 10:30 p.m. were: 453 votes for Nicholas Deegan 289 votes for Gerard Goehringer The election results will be certified when the affidavit ballots are reviewed by the Suffolk County Board of Commissioners. 3of3 Account A.200 A.201 A.205 A.210 Mattituck Park District Balance Sheet 11/9/2010 Asse~s Account Name Cash Cash in Time Cash in MBIA/CLASS Petty Cash Total Assets Balance 1,845.74 341,564.87 126,675.77 50.00 470,136.38 Account A.021 A.022 A.026 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Witholding FICA Tax Payable Total Liabilities Fund Balance Balance 381.19 241.92 623.52 1,246.63 468,889.75 Total Liabilities plus Fund Balance 470~136.38 Date: 17/08/201b Time: 9:25 PM Account Account Name Mattituck Park District P.O. Box 1413 Mattituc~, NewYork 11952 Current Budg Mont~ To Date Year To Date Remaining Budg A.1001 Real Property Taxes A.1090 Interest-Real Prop. Tax A.2401 Interest & Bamings A.2440 Concession Rental A.2590 Beach Permits A.2620 Forfeited Bid Depesfl~ A.2655 Ramp Keys A.2705 Gif'e5 & Donati,ons A.2771 Other Revenues A.599 Appropriated Fund Balance Totals Expenditures A.5650.11 Ramp Attendant A.5650.12 Parking Attend., Hourly Total Parking Attendants Parks Payroll A.7110.12 Part-Time Hourly Pets A.7111.12 Full-lime Hourly Pers A.7112.12 Parks, Office Total Parks Personnel Capital Outlay A.7110.242 Site Improvements A.7110.243 Equipment Total Capital Outlay Contractual Expenses A.1980 MTA Payroll Tax A.7110.411 Supplies & Materials A.7110.410 Prompt Payment Discounts A.7110.412 Ofl~ce Stationary A.7110.421 Telephone A.7110.422 Electric A.7110.423 Water A.7110.424 Natural Gas A.7110.431 Insurance A.7110.442 Site Maint/Fadlity Rprs A.7110.443 Equipment Repairs A.7110.451 Legal Coundl A.7110.452 Secreta~ A.7110.453 Treasurer A.7110.454 F_JecUon Tellers A.7110.461 Postage A.7110.462 Permits Total Contractual Expense Beaches A.7180.11 Beach Manager A.7180.12 Beaches, Houdy Total Beaches Employee Benefits A.9030.8 FICA, Employee ~ A.9050.8 Unemployment In~Jrance A.9060.8 Medical Insurance Total Employea Benefits Debt Service A.9310.6 Debt Pdndpe[ A.9310.7 Debt Interest Total Debt Service Total Expenditures 459,952.00 0.00 459,952.00 0.00 0.00 0.00 60.26 -60.26 10,000.00 0.00 2,849.45 7,150.55 250.00 0.00 662.00 .412.00 9,000.00 0.00 19,370.00 -10,370.00 0.00 0.00 550.00 -550.00 1,500.00 0.00 1,~00.00 100.00 0.00 0.00 4,400.00 -4,400.00 8,500.00 -50.00 12,863.00 -4,363.00 175,000.00 0.00 0.00 175,000.00 664,202.00 -50.00 502,106.71 162,095.29 3,000.00 0.00 0.00 3,000.00 10,000.00 0.00 10,696.76 -696.76 13,000.00 0.00 10,696.76 2,303.24 38,500.00 1,189.76 22,470.24 16,029.76 54,000.00 1,872.00 40,107.60 13,892.40 14,600.00 561.60 12,420.72 2,179.28 107,100.00 3,623.36 74,998.56 32,101.44 235,000.00 30,000.00 150,707.38 84,292.62 10,000.00 0.00 299.95 9,700.05 245,000.00 30,000.00 151,007.33 93,992.67 552.00 0.00 360.30 191.70 60,000.00 7,172.98 31,615.79 28,384.21 -50.00 -2.52 -17.26 -32.74 500.00 0.O0 0.00 500.00 5,500.00 287.30 2,931.81 2,568.19 20,000.00 279.69 8,228.37 11,771.63 500.00 126.35 244.80 255.20 7,500.00 0.00 1,546.38 5,953.62 40,000.00 237.09 26,564.13 13,435.87 20,000.00 2,400.00 12,213.82 7,786.18 5,000.00 102.72 2,614.73 2,385.27 9,000.00 0.00 7,500.00 1,500.00 5,500.00 211.54 4,653.88 846.12 6,250.00 240.38 5,288.36 961.64 250.00 0.00 127.50 122.50 500.00 'H..O0 381.06 118.94 100.00 0.00 530.00 -430.00 181,102.00 11,099.53 104,783.67 76,318.33 5,500.00 0.00 5,000.00 500.00 25,000.00 0.00 21,142.92 3,857.08 30,500.00 0.00 26,142.92 4,357.08 12,500.00 311.76 9,316.37 3,183.63 10,000.00 0.00 154.00 9,846.00 17,500.00 1,308.07 14,255.90 3,244.10 40,000.00 1,619.83 23,726.27 16,273.73 40,000.00 0.00 40,000.00 0.00 7,500.00 0.00 888.53 6,611.47 47,500.00 0.00 40,888.53 6,611.47 664,202.00 46,342.72 432,244.04 231,957.96 Page no. 1 Bill Register November 2010 Check No. 22047 22048 22049 22050 22051 22052 22053 22054 22055 22056 22057 22058 22059 22060 22061 22062 22063 22064 22065 22066 22067 22068 22O69 Payee Postmaster, Mattituck Aleet Enterprises BP BWP-Carquest Auto Parts Cablevision Riverhead Liberty Data Systems, Inc. Mattituck Plumbing Supply Inc. LIERE LIPA Mattituck Sanitation Nextel Communications Southold Town Dept Solid Waste Storr Tractor Company Suffolk County Water Authority Times/Review Newspapers Suffolk County Girt Scout Troop Sound Shore Irrigation, Inc. Verizon Madam Supply Co. The State Insurance Fund Oxford Health Plans Gatz Landscaping, Inc. Staples Credit Plan Date 11/1/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 11/8/2010 Amount 44.00 30,000.00 424.49 3.59 99.85 143,20 135.00 520.00 279.69 193.67 156.50 78.10 99.13 126.35 154,12 50.00 2,400.00 30.95 123.29 237.09 1,308.07 4,886.13 512.46 42,005.68 November 2010 Period Covering October 13 - November 8, 2010 SCOUT LODGE DATE(S) BOOKED 2011 - 5/21 & 22 Troop 1820 Receipts GROUP/ RECEIPTS DEPOSIT Payee AMT. DEPOSITED DATE Babylon Village Gid Scouts $225 15 p ~ $15pp, I dy 10/25/10 Total Lodge ................... $225 LODGE 11/12 11/18 12/3, 4 &5 2011 1/21, 22 & 23 2/24 & 25 7/22, 23 & 24 Events Booked this Period Mattituck/Cutchogue BS Troop 39 - prepare dinner for school fundmiser (NC) Mattituck/Cutchogue Cub Scout Troop 39 - complete scout project (NC) Mineola Boy Scout Troop 45 Bayshore Boy Scout Troop 371 East Islip Girl Scout Troop 995 Selden Bay Scout Troop 229 MISC. 7/2-9/6 FOIL - Copy I pa~e $ Total Misc .................... TOTAL RECEIPTS ALL FEES ..................... $ 8/27/10 Page 2 of 2 October-November 2010 Report Aldrich 1. Cutting grass, and weed whacking. 2. Setup sprinklers zones 1 thru 5 to nm 3 times a day for 5 minutes each time, to keep new grass seed damp. 3. Painted trim on main bui]ding. Two coat where it needed it. 4. Scraped Parking lot to remove potholes. 5. Spread topsoil on field to fill in low spots, reseeded. 6. Unlocked power for Sound Shore to blow out sprinkle lines.(ll/4/2010) 7. Spread 20 yards of ( RCA ) on lower west parking lot to facilitate water nm off. (working a lot better) Bailey Beach Lodge 1. Cleaning, and setting up building, for rentals. 2. Cutting grass, weed whacking. 3. Installed new flapper valve in men's toilet. 4. Removed dead pine tree that fell into creek. 5. Replaced bad sections of east entrance deck. Rails, support posts, slringers. 6. T rimed bank. 7. Took measurements for new rug on stairs to basement will give to Commissioner Zaloom. Veteran's 1. Cutting grass, and weed whacking. 2. Fixed crooked sections,and installed new 4"x 6"to increased height of retaining walls in playground. 3. Removed picket fence, and stones from old dumpster location.'~L-/~ .4. Paint~l Gazebo roof, and support beams inside, and out. '~ 5. Unknown persons flipped soda machine on its side. Police notified. 6. Installed bulletin board in park office. 7. Painting Gazebo benches. .8. Moved picnic benches to porch for winter storage. 9. Cleaned Lifeguard area for storage of old garage doors. Yacht Club Ball field 1. Cutting grass, and weed whacking. 2. T rimed hedge. 3. Cut bushes back by Mrs errs Driveway. Was getting to be a h,7nrd to exit the driveway. 4. Cut poison ivy from fence around ball field. 5. Cut ~ stump down to ground level. 6. Opened building for sprinkler blow out. (11/04/2010) Bay Avenue 1. Cutting grass, and weed whacking. '~/~'' 2. Used sod cutter to remove weeds from infield on baseball field. 3. Weed whacked tennis court. ~ 4. Removed large tree limb that fell across right field fence. (fence ok ) Love Lane Boat Ramp 1. Paimiagjanitors closet. 2. Repaired ramp gate, unknown persons removed hinge, Replaced hinge. 3. Talked to b, ll~head conuact to see if he needed anything. 4, Ol~nimg bathrooms at 7:30am and loclcing at 3:30 pm Breakwaters 1, No lights in bathrooms, or hallway. Called LIPA will send repair person down too look. (one ph~e low voltage ) 2. Batlirooms have been winterized. Misc. I. 2. 3. Called in electrical readings, all parks. Replaced bad turn signal lamp on Ford pickup mack. Called Mattimck Sanitation, and requested call in on Aldrich Dumpster pickup. No more automatic pick ups. 4. Cleaned Branches up from wind storm, all parks. 5. Got prices for topsoil. 6. Sharpened blades on lawn mowers. 7. Called Southold Town Police to investigate tractor trailer truck that was parked at Aldrich basketball court for Four days. (everything was ok) 8. Met with Building contractor at Veterans Park. 9. Received 20 yards of top soil, and 20 yards of RCA at Aldrich. 10. Called Animal Rescue For Sea Gull with broken wing at Breakwaters Beach, They called back told me they picked bird up. 11. Showed electrical contractor Love lane Boat ramp, for est on power nm for 12. Called for sprinkler shut offs all parks, and blow out of picnic area water bibbs at Veterans Park. (Veterans has not been done yet) 13. Did a search for dead dog reported to be on the beach at Baileys Beach Lodge, unable to find anything. 14. Serviced Leaf Vac. 15. Replaced mop heads at Veterans Park, and Lodge. 16. Ordered one set of new blades for Toro lawn mower. (received blades) 17. Coke sent a track to remove soda machine, fi.om Veterans Park. RESOLUTION 2010-44 RESOLUTION APPOINTING LYDIA TORTORA AS ELECTION COORDINATOR FOR THE NOVEMBER 11, 2010 COMMISSIONER ELECTION WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 11th day of November, 2010 from 4:00 p.m. to 9:00 p.m. for the purpose of electing a commissioner for a term of three years to expire on December 31, 2013; and WHEREAS, an Election Coordinator is needed to oversee the election; now then BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby appoints Lydia Tortora as Election Coordinator for the November 11, 2010 election to work from 3:30 p.m. to 9:30 p.m. Ref. November 11, 2010 RESOLUTION 2010-45 RESOLUTION HONORING RUSSELL M. PENNY AND PETER P. KRUPSKI FOR THEIR SUPREME SACRIFICE AND NAMING THE VETERANS MEMORIAL PARK BUILDING IN THEIR MEMORY WHEREAS, the Mattituck Park District continues to honor the Veterans and deceased members of the Mattituck-Laurel Community, as well as alt the men and women who have given their lives in the service of their country so that others may live in peace; and WHEREAS, Russell M. Penny, who gave his life at the U S Army Airbase at Hickam Field, Hawaii on Dec. 7, 1941, and Sgt. Peter P. Krupski, who succumbed to wounds suffered at Guadalcanal, Solomon Islands, did so for the continued freedom of our Country; now therefore, BE IT RESOLVED, that on this Veterans Day, November 11, 2010, we proudly honor the ultimate sacrifices of these two brave men and pay tribute to them by naming the building at Veterans Memorial Park, which houses the Mattituck Park District Office, and conference and community room in their honor and memory. BE IT FURTHER RESOLVED that a formal ceremony dedicating the building will be held on or about Memorial Day 2011. Re£ Nov. 11, 2010 RESOLUTION 2010-46 RESOLUTION EXTENDING APPRECIATION AND GRATITUDE TO SANDFORD HANAUER WHEREAS, the Mattituck Park District was beginning their project of transforming the storage building at Veterans Memorial Park into a usable Community Room; and WHEREAS, the assistance and direction of a professional in the field of interior design was needed; and WHEREAS, Sandford Hanauer stepped forward and volunteered his expertise as an interior designer and as the Chairperson of the Architectural Review Committee for the Town of Southold; now therefore, BE IT RESOLVEI) that the Mattituck Park District Commissioners and its residents extend our appreciation and gratitude to Sandford Hanauer for his community minded efforts and his creative and skillful design suggestions, which will result in a useful community room forever used by the Park District residents for family and community functions. Ref Nov. 11, 2010 RESOLUTION 2010-47 RESOLUTION APPROVING CHANGE ORDER FOR RENOVATION PROJECT ON VETERANS MEMORIAL PARK BUILDING WHEREAS, construction work is in progress for the renovation and transformation of the storage building at Veterans Memorial Park into a Community room and future kitchen area; and WHEREAS, additional work is needed to complete the project, which was not included in the original scope of work; and WHEREAS, Garrett A. Strang, the architect who prepared the Scope of Work, has approved the change order; now therefore, BE IT RESOLVED that the Mattituck Park District Board of Commissioners has reviewed and does approve the attached change order. Ref. Nov. 11, 2010 Nov 1:1 10 11:51a Strang Designs Gar,-et A. Strang Archi~ect 631-765-5490 p.1 November 11, 2010 1280 Trax~ler SL, Box 1412 Southold, New York 11971 Telephone (681) 765-5455 Fax (681) 765-5490 Ms. Doris MeC-reevy, Chairperson Mattituck Park District 11280 Peconic Bay Blvd. P.O.Box 1413 Mattituek, NY 11952 Re: Veterans Park Building Dear Doris: In accordance with our telephone conversation, at~ached is an executed copy of the change order for the additional work to be completed at the above referenced project, specifically; A trade off of painting the conference room for not painting the kitchen area at no additional cost. Additional electrical work requested by the Commissioners to be completed for a cost ors 4,000.00 With regard to the drywall/spackle repairs; Any additional costs associated with this work should only be pa_id after the work is completed to the satisfaction of the Comm/ssioners and a "written ~uarantee" is provided by the contractor aE'alnst future cracks occurring, other then those caused by abuse of the are& Very' truly yours, Garrett A. Strang, Architect Nov 11 10 11:51a Strang Designs 631-765-5490 p,2 MATTITUCK P~]~ DISTHICT ~.~CT: R~n~vati~n of Veternns Memorial PnrkB ' ~nil'~- Iijtchen nrea walls are Two tone paint trim ADDITIONAL WORK: ir~tall 19 ~ghe.foe{ hsts[1 2 four-foot Rewh~ & inCH :18 ~t'tures COST S 4~o~