Loading...
HomeMy WebLinkAboutMPD-10/14/2010Presiding Commissioners 7~ENDA RECEIVED Mattituck Park District Board of Commissioners Meeting Thursday, October 14, 2010 DE(~ - Nicholas Deegan Chades Zaloom Call to Order Pledge of Allegiance Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report Dods McGreevy, Chairperson Presented via email John Cushman Lydia T0rtora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS Afl other complents re~ardin;; non-a~lends items will be,held at the end of the meatin~l Please limit comments to no more than 5 minutes BUSINESS Maintenance Items - Gutters on East Side of Vets Building Winter Preparation Planting of donated b'ees · Declaring Garage Doors as Surplus - Resolution 2010~41 Declarfng Two Rve. Panel Clopay Overhead Garage Doors as Surplus Equipment · Motion authorizing Suffolk Times ad for sale of Luminaire Lamps and Garage Doors · November 11, 2010 Election - Resolution 20't0-42 Nnticing November fl, 20~0 Election of Commissioner · Appointment of Election Inspectors - Resolution 2~10.43 Appointing Election Inspectors for the November 11, 2010 Commissioner Election · Local Boy Scout Project · MYC Ballfield update · Love Lane Bulkhead Project update · Veterans Park Building update · PUBLIC COMMENTSESSION MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING October 14, 2010 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner Charles Zaloom, Commissioner John Cushman, Treasurer Eileen McGetrick, Stand in Secretary Call to Order D. McGreevy celled the meeting to order at 7:00 p.m. Pledge of Allegiance Approval of Minutes Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to approve the minutes of the September 9, 2010 meeting submitted via email. Treasurer's Report J. Cushman submitted the Treasurer's report, including the bill register for October totaling $31,403.20; the balance sheet as of October 14, 2010 showing total assets of $522,350.25, total liabilities of $1,020.22, and a fund balance of $521,330.03; total appropriations remaining are $322,975.19. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to authorize the Treasurer to pay the current bills and accept the Treasurer's Report. Clerk's Report D. McGreevy delivered the Clerk's report that Lydia had submitted for September 8 through October 12, 2010 and reported that we had booking dates for three groups. Veterans Park had receipts for $150.00, in miscellaneous receipts we made $169.50, L JR Vending Inc. gave us 20% of it's proceeds, bringing the total receipts for this time period to $1,394.50, The report included a list of upcoming bookings. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion cerried to accept the Clerk's Report as submitted. C. Zaloom commented that the vending receipts doubled, due to the fact that the vendor gave us 20% of the cash receipts versus the 10% last year and that would help cover the election. 1 of 4 Maintenance Report E. Grohoski had submitted the Maintenance Report, which was previously reviewed by the Commissioners. C. Zaloom noted that the grass started to grow again and is still being cut two times a week. The cleanup around Aldrich was going well: the trenches from a service vehicle driving on the field were filled in and the Basketball Court area where there were beer cans, trash and other debris was cleaned, C. Zaloom picked up the lights at the school and returned to the field. C. Zaloom also reported the following: E. Grohoski had figured out de-winterizing the irrigation system, the sign at Bailie Beach had been taken down again, the Health Inspection at the lodge for the water system was complete, this was necessary due to the public service we provide, and that the Scouts did a nice job. At Veteran's, the stands were in and the floats were pulled, the graffiti in the hallway was cleaned, planting of the trees was done and the piano is now here. Furthermore, C. Zaloom reported that the baseball fields were leveled and side cut and the infield was raked at the Mattituck Yacht Club and Bay Avenue, at the Love Lane Boat Ramp the concrete stops were removed as was the 6 x 6 hunk of wood from the water. We continue replacing the dock hinge pins that are pulled every few weeks, and the janitor's closet had been painted, the park district was considering running power to the dock to get heaters for it, some piling to the Dingy was going bad, ones on land should be replaced, C. Zaloom suggested the contractor do it while they are here. D. McGreevy stated that would be a special order. C. Zaloom commented that the board should review it. D. McGreevy will call. Acknowledgement was given to Trimbles for the donated trees that Ed had planted. N. Deegan noted that they were valuable trees. D. McGreevy had sent a thank you. C. Zaloom continued, stating that the Dodge had barely passed inspection; N. Deegan noted that the vehicle only had 89,000 miles on it; C. Zaloom stated that it was not the mileage but the age of the vehicle in this case. The Ford had also passed inspection. LIPA fixed the lights at Vets, J. Cushman stated that the lights may not be metered but could be fiat rate fee; N Deegan said that would be good to have. This concluded the maintenance report. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept the Maintenance Report as submitted. BUSINESS Maintenance Items N. Deegan had spoke with J.P. Hunter Roofing regarding repair of the property on Bailie Beach, C. Zaloom noted that the soffit below was also bad, N. Deegan will get a new quote from Hunter to give proposal on gutters and repair of fascia on building. N. Deegan also requested a quote from Chuck of Harking Construction on same. D. McGreevy covered the winter preparation. 2of4 Resolution 2010-41 Declaring Two Five-Panel Clopay Overhead Garage Doors as Surplus Equipment was read into the record by E. McGetrick at this time. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to enact Resolution 2010-41 Declaring Two Five-Panel Clopay Overhead Garage Doors as Surplus Equipment and advertise for sale. Motion by D. McGmevy to authorize Suffolk Times to put an ad in for the sale of Luminaire Lamps, seconded by C. Zaloom, and in favor and motion carried to advertise for sale the Luminaire Lamps. Upcomin.q Election for Commissioner of Park District Resolution 2010-42 Noticing November 11, 2010 Election of Commissioner was read into the record by E. McGetfick. Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to enact Resolution 2010-42 Noticing November 11, 2010 Election of Commissioner. Resolution 2010-43 Appointing Election Inspectors for the November 11, 2010 Commissioner Election at this point was read into the record by E. McGetrick. Motion by O Zaloom, seconded by N. Deegan, all in favor and motion carried to approve Resolution 2010-43 Appointing Election Inspectors for the November 11, 20~0 Commissioner Election. D. McGreevy stated that the local Boy Scouts project was completed in the first week of October at the lodge; they cleaned up at the flagpole, pulled all weeds from the pebbles that were a gift to the Park District. At the Mattituck Yacht Club Ballfield, clay was put between the bases, sod and topsoil installed by Don Gatz. Them was a problem with irrigation out of process. They had authorization to remove and replace five heads however, it was necessary to replace twenty, and the contractor took it upon himself to do it at that time. It was done with good intent. Funding would have to come out of the procurement; it would need to be authorized before completion. J. Cushman will prepare resolution to obtain funding for additional supplies. D. McGreevy presented the update on the Love Lane Bulkhead project; she had spoken with Ron Barusch from South Shore Docks Inc, who said that work was to begin next Wednesday or Thursday when all the supplies are available. N. Deegan updated all on the Veterans Building Renovation: Gerald Lang, of Aleet Enterprises, had left a message, and cannot start on date expected as not all windows were in and they did not want to start without all materials. PUBLIC COMMENT SESSION George Lomaga, along with Paul Calabro from the Captain Kid Estates Association were present.. George Lomanga wanted to comment on the potential addition of two 3of4 more courts for the Volley Ball League. Two volunteers from the Association committee viewed the proposed location of courts and did not see any problem with it; however, the Associations did not see a need for the additional Volleyball courts when there is one day still available at an already existing court. Mike Ryan (not present), who plays on the league, did not see a need for additional courts and had written regarding such. D. McGreevy stated that the letter had been received. George acknowledge that although the Association did not have a problem with the proposed location, that they had not made any commitment, and were willing to put that in writing. C. Zaloom acknowledged that and commented that the Park District felt as neutral as the Association. George had two other topics to discuss. The first was regarding the fence on Inlet Drive going down to the water, he was mortified to see the fence right up to the water's edge, D. McGreevy stated they had the support of the Mattituck Park District, and furthermore agreed that all should have full access to walk along the water below the watermark. D. McGreevy stated that we did put the posting, however it was in Southold Town domain and a letter to the Southold Town Trustee would be generated. George wanted to know if the Mattituck Park District gets a report from the DEC on the new ramp, D. McGreevy informed him that it is not yet at this point. N. Deegan returned to the volleyball court subject, and reported that Scott Russell would build courts where needed, he was considering Cochran Park, however again D. McGreevy brought up that the League plays for two months and there is still available days on existing courts. This concluded the meeting, and D. McGreevy thanked all for coming. Motion by D. McGreevy to end the meeting seconded by N. Deegan, all in favor and motion carried to adjourn the meeting at 7:40 p.m. Respectfully submitted, E. McGetrick, Stand in Secretary Mattituck Park Distdct 4of4 Account A.200 A.201 A.205 A.210 Mattituck Park District Balance Sheet 10/14/2010 Assets Account Name Cash Cash in Time Cash in MBIA/CLASS Petty Cash Total Assets Balance 1,249.46 394,393.32 126,657.47 50.00 522,350.25 Account A.021 A:022 A.026 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Witholding FICA Tax Payable Total Liabilities Fund Balance Balance 130.24 254.06 635.92 1,020.22 521,330.03 Total Liabilities plus Fund Balance 522,350.25 Date: 10/13/2010 ~me: 8:26 PH Account Account Name Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes A.1090 Intemst-Raal Prop. Tax A.2401 Interest & Earnings A.2'MO Cordon Rental A.2590 Beach Peffnits A.2620 Forfeited Bid De~ A.2655 Ramp Keys A.2705 Gifts & Donations A.2771 Other Revenues A.599 Appropriated Fund Balance Totals Expenditures A.5650.11 Ramp Attendant A.5650.12 Pat~dng Attend., Hourly Total Parking Attendants Parks Payr~ A.7110.12 Part-~me Houdy Pa~s A.7111.12 Full-~me H~Jrly Pets A.7112.12 Parks, Office Total Parks Personnel Capital Outlay A.7110.242 Site Improvements A.7110.243 Equipment Totel Capital Outlay A, 1980 MTA Payroll Tax A.7110.411 SuAolies & Materials A.7110.410 Prompt Payment Discounts A.7110.412 Ofl~e Stetionary A.7110.421 Telep~e A,7110.422 Bec~ic A.7110.423 Water A.7110.424 Natural Gas A.7110.431 Insurance A.7110.~2 Site Maint/pac#lty P, prs A.7110.~43 Equipment Repeits A.7110.451 Legal Council A.7110.452 Secretary A.7110.453 Treasurer A.7110.45~ Election Tellers A,7110.461 Pe~tege A.7110.462 Pertnite Total Conb-actual F_xpe~se Beaches A.7180.11 Beach Manager A,7180.12 Beaches, Hourly Total Beaches A.9030.8 F~CA, Employee Benefits A.9050.8 Unemployment Insurance A.9060.8 Medical Insurance Total Employee ~nefits Debt Service A.9310.6 Debt Prindpal A.9310.7 Debt Interest Total Debt Service Total Elq)enditures 4591952.00 0.00 459,952.00 0.00 0.00 0.00 60.26 -60.26 10,000.00 0.00 2,659.12 7,3~0.88 250.00 162.00 662.00 -412.00 9,000.00 0.00 19,370.00 -10,370.00 0.00 0.00 550.00 -550.00 1,500.00 0.00 1,400.00 100.00 0.00 0.00 4,400.00 -4,400.00 8,500.00 782.50 12,008.00 -4,188.00 175,000.00 0.00 0.00 175,000.00 664,202.00 9~4.50 501,741.38 162,460.62 3,000.00 0.00 0.00 3,000.00 10,000.00 0.00 10,696.76 -696.76 13,000.00 0.00 10,696.76 2,303.24 38,500.00 1,270.88 20,090.72 18,~09.28 54,000.00 1,872.00 36,363.60 17,636.40 14,600.00 561.60 11,363.04 3,236.96 107,100.00 3,704.48 67,817.36 39,282.64 235,000.00 0.00 120,226.00 114,774.00 10,000.00 0.00 299.95 9,700.05 245,000.00 0.00 120,525.95 124,474.05 552.00 220.59 360.30 191.70 60,000.00 1,330.13 24,332.81 35,667.19 -50.00 0.00 -14.74 -35.26 500.00 0.00 0.00 500.00 5,500.00 286.46 2,644.51 2,855.49 20,000.00 1,581.~q3 7,948.00 12,051.32 500.00 0.00 118.45 381.55 7,500.00 0.00 1,546.38 5,953.62 40,000.00 23,529.30 26,327.04 13,672.96 20,000.00 0.00 8,258.82 11,741.18 5,000.00 125.69 2,512.01 2,487.99 9,000.00 750.00 7,500.00 1,500.00 5,500.00 211.54 4,230.80 1,269.20 6,250.00 240.38 4,807.60 1,~42.40 250.00 0.00 127.50 122.50 500.00 0.00 337.06 162.94 100.00 0.00 530.00 -430.00 181,102.00 28,275.57 91,567.22 89,534.78 5,500.00 0.00 5,000.00 500.00 25,000.00 0.00 21,142.92 3,857.08 30,500.00 0.00 26,142.92 4,357.08 12,500.00 317.96 8,697.86 3,802.14 10,000.00 0.00 15~.00 9,846.00 17,500.00 1,308.17 12,9~7.83 4,552.17 40,000.00 1,626.13 21,799.69 18,200.31 40,000.00 0.00 40,000.00 0.00 7,500.00 0.00 888.53 6,611.47 47,500.00 0.00 40,888.53 6,611.47 664,~02.00 33,606.18 379,438.43 284,763.57 Page no. 1 Check No, 22011 22012 22013 22014 22015 22016 22017' 22018 22019 22020 22021 22022 22023 22024 22025 22026 22027 22028 22029 22030 22031 Bill Register October 2010 Payee Cablevision Riverhead GNS Mermaid GSSC Brownie Troop #1499 Liberty Data Systems, Inc. LIPA Madam Supply Co. Mattituck Sanitation Nextel Communications Northeastern Equipment Unl NYS Department of Taxation The State Insurance Fund Orlowski Hardware Company, Eileen A. Powers Roy H. Reeve Agency inc. Southold Town Dept Solid W Town of Southold Oxford Health Plans Verizon Lou's Service Station Inc. Beverly Vlcek BP Garret A. Strang, Architect Maxwell Tool & Supply Co., Inc. Postmaster, Mattituck Date 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2010 10/13/2o10 10/13/2010 10/13/2010 10/14/2010 10/14/2010 10/14/2010 Amount 99.85 113.90 125.00 26.99 1,581.48 51.81 486.18 156.63 10.28 220.59 237.10 150.92 750.00 23,292.20 56.40 78.09 1,308.17 29.98 125.69 31.99 323.57 481.38 1,555.00 110.00 31,403.20 October 2010 Period Covedng September 8 - October 12, 2010 SCOUT LODGE DATE(S), BOOKED 9/24, 25 &26 10/8, 9 & 10 10/15,16 & 17 VETS PARK 7/11/10 10/5-10/30 MISC. 9/23 Season Receipts GROUP/ Payee RECEIPTS DEPOSIT AMTiDEPOSITED DATE GS Troop 1045 (payee Heathcote) $ 275 Rocky Point GS Service Unit 54 $ 525 Suffolk County GS Troop 167 $ 275 Total Lodge ................... $1075 for 11 9/23/10 for 18 plus $75 htg 10/5/10 for 8 plus $75 htg. 10/12/10 Lerian Society of NY Leros, Inc $ 50 Lisa Salmon-Beach Boot Camp $100 Total Vets ......................... $150 Addnl. fee for more than 50 9/23/10 10 sessions @ $10/p 10/12/10 FOIL - Copy 30 pages L JR Vending, Inc. Total Misc ...................... 7,50 10/5/10 162.00 20% soda machine 10/12/10 169.50 Ttoal Receipts ................ $1,394.50 Scout Lod, qe 10/15, 16& 17 11/2 11/24 . 1/14, 15 & 16, 2011 4/1, 2 & 3 5/13, 14 & 15 5/21 & 22 Vets 10/5 - 10/30 Aldrich 1019110 Events Booked this Month Farmingville GS Troop 167 GS Service Unit 60 - Campfire Gathering approx. 100, 4:00- 8:00 pm (NC) Mattituck Lions Club -Annual Thanksgiving eve dinner Brentwood BS Troop 25 Selden GSSC Troop 1524 Rocky Point GS Troops 376 & 3142 West Babylon GS Troop 1820 Lisa Salmon, Beach Body Boot Camp Frank Zagarino, Movies in the Moonlight, fundraiser for wrestling team (NC) Page 1 of 1 September-October Report Aldrich 1. Cutting grass, and weed whacking. 2: Cleaned up around dumpster, and outside building. 3. Filled in, and reseed trench that was plowed up when portable lights were picked up by Mattimck High School. 4. Edged basketball court, and walkway. 5. Picked up portable lights from High School. Put Lights back on field. 6. Helped contractor with over seeding, and fertilizing north field Bailey Beach Lodge 1. Cleaning, and setting up building, for rentals. 2. Cutting grass, weed whacking. 3. Unknown persons took "Keep offbluffsign ", again. Found on beach, and reinstalled sign. 4. Unknown person beat padlock on chain on driveway. Lock was destroyed. Replaced lock. 5. Gave access to "Suffolk County Board Of Heaith"For inspection, and testing of water system. One, and a haif hours. 6. Picked up, and delivered small stones for Boy Scout flag pole project. 7. Raked up small stones left over from Boy Scout project, from parking lot. 8. Brought picnic table down from Love Lane. ~,gx © / 0 Veteran's 1. Removed Life Guard stand from beach. 2. Removed ail summer signage. Installed beach closed sign. 3. Cutting grass, and weed whacking. 4. Removed graffiti on wall in hailway main building, and on parking lot exit only sign. Both had ( BBC ) written on them. 5. Trimmed hedge, and bushes by flag pole. 6. Planted Red Bud tree in playground, for DAR 7. Replaced bad light bailast in meeting mom. 8. Weeded in front of main building. 9. Moved piano, from main room, to conference room. 10. Moved tables, chairs, etc. From main hail to storage for upcoming construction project. 11. Planted two trees, and two bushes. 12. Started repair of retaining wail in playground. Yacht Club Ball field 1. Used sod cutter on basebail infield. Leveled, and raked weeds from infield. 2. Cutting grass, and weed whacking. 3. Cutting up,and cleaning up, old fencing, and bleachers from basebail field renovation project. 4. Brought cut up bleacher to recycling center. Bay Avenue 1. Used sod cutter on basebail infield. Leveled, and raked weeds from infield. 2.. Cutting grass, and weed whacking. Love Lane Boat Ramp 1. Remove concrete car stops from west side of parking lot. 2. Section of floating dock lost pins. Replaced pins. 3. Cutting grass, and weed whacking 4. Removed floating docks, and ramp. 5. Removed summer trash can. 6. Painting janitors closet. Breakwaters 1. Removed summer trash cans. 2. Cleaning bathrooms, due to volleyball people use. Misc. 1. 2. 3. 4. 5. 6. 7. 8. i0. 11. Called in electrical readings, all parks. Sharpened blades on both Toro lawn mowers. Watering plants, and trees all parks. Went to Trimbles Nursery, talked to Pete. Looked at trees. Brought Dodge pickup truck in for service, and inspection, passed. Brought Ford pickup truck in for inspection, passed. Went to Town Recycle Center picked up 300 lbs free mulch for tree plantings. Called Long Island Power Authority, about lights in Veterans Park parking lot, lights have been repaired. Escorted Contractor to Lodge, and Veterans Park. For estimates on Replacing trim, and gutter down spouts. Rebuilt weed whacker spool head. Went to Southold Town Recycling Center with a load of garbage picked up from .rounds, and from cleaning around Aldrich building. RESOLUTION 2010-41 RESOLUTION DECLARING TWO FIVE-PANEL CLOPAY OVERHEAD GARAGE DOORS AS SURPLUS EQUIPMENT BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby declares the following equipment to be surplus equipment: Two five-panel 10'x12' insulated, embossed vinyl covered aluminum, commercial grade overhead garage doors made by Clopay. BE IT FURTHER RESOLVED that the Board of Commissioners hereby authorizes and directs the Park District Secretary to advertise for the sale of same. Re£ October 14, 2010 RESOLUTION 2010-42 RESOLUTION NOTICING NOVEMBER 11, 2010 ELECTION OF COMMISSIONER WHEREAS, the Mattituck Park District Commissioners are elected for a term of three years; and WHEREAS, the three-year term of Commissioner NICHOLAS DEEGAN expires on December 31, 2010; now therefore BE IT RESOLVED, that pursuant to Chapter 924 of the Laws of New York, 1941, as amended, notice is hereby given of a meeting of the legal voters of the Mattituck Park District to be held on the 11th day of November, 2010. Voting will take place from 4:00 p.m. to 9:00 p.m. at the Mattituck Park District Office, Veterans Memorial Park, 11280 Peconic Bay Boulevard, Mattituck, New York for the purpose of electing a commissioner for a three-year term commencing Janumy 1,2011 and expiring December 31, 2013 and such other business as may come before the meeting; regular meeting starting at 7:00 p.m. Nominations shall be submitted in petition form subscribed by 25 qualified voters and filed with the Clerk of the MPD at the Park District Office at least ten days (10) days prior to the date of such election. Petition forms are available for pick-up beginning October 12, 2010 at the Park District Office Mondays, Tuesdays and Thursdays 9:00 a.m. to 1:00 p.m. Applications for absentee ballots may be obtained at the same location and times on or after October 21, 2010. Every elector of the Town of Southold who shall have resided in the Mattituck Park District for a period of thirty (30) days next preceding the election for the Mattituck Park District shall be qualified to vote. Re£ October 14, 2010 RESOLUTION 2010-43 RESOLUTION APPOINTING ELECTION INSPECTORS FOR NOVEMBER 11, 2010 COMMISSIONER ELECTION WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 11th day of November, 2010 fi.om 4:00 p.m. to 9:00 p.m. for the purpose of electing a commissioner for a term of three years to expire December 31,2013. WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now then BE IT RESOLVED that the Mattituck Park District hereby appoims Diane Cotugno, Joan Carney and Theresa Kuhn as Election Inspectors for the November 11, 2010 election to work from 3:30 p.m. to 9:30 p.m. at a pay rate of $10.00 per hour. Ref. Octoberl4, 2010