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HomeMy WebLinkAboutCooperative GIS User Needs Assessment 11/10/2010 [Agenda ~ Bowne Introductions Introduction to GIS ~ LGRMIF Grant Award Common Uses of GIS Cooperative GIS UNA Tasks Questions? - Bowne Bowne Management Systems, Inc. 2 Bowne Management Systems, ]nc, information Management ' ,mation Strong qualifications and project expe ence in IT and GIS Established in 1982 We've assisted customers lOCallY, nationally, and internationally New York State Office of General Services ~ Back-Drop Contract- CMS696A Bowne Management Systems, Inc. 3 Geographic Information Systems (GIS) More than a map Computer Software for Managing Spatial (Map) Information Spatial Information can be created as Layers Vegetation Land-use Stree~ Census blocks Land coue~ Prope~ p~ce~ ~i~ ~r~=ru~ ~o~ ~ c~es T= / AeriM Bowne Management Systems, Inc. 4 [Components of a GIS Coordination Data Creation, Conversion, Maintenance Data Standards GIS Functionality ~ Spatial Analysis, Reporting Public Service & Customer Relations IT Infrastructure Bowne Management Systems, Inc. 5 Functionality- Analysis Bowne Management Systems, Inc. 6 I G]$ Functionality- Reporting Yelk)wst one Park Vegetation Stlid¥ Area Bowne Management Systems, Inc. 7 LGMR F Grant Award Town of Southold and Village of Greenport ~ Cooperative GIS User Needs Assessment Project ~ Received $36,000 in Grant Funding interviews to be Conducted with... ~J Town of Southoid Departmental Personnel ~ Village of Greenport Departmental Personnel Build upon Previous Records Management Programs ~ Records Management UNA -) MunicityTM Implementation Develop Shared Municipal GIS Program Develop Implementation Plan for Future Grant Funding Bowne Management Systems, Inc. 8 Common Municipa Uses of Central Repository for Spatial Data Creating"Static" Maps ~.~ Zonin§ Maps, Land Use Maps Creatin~"Dynamic" Maps Location of Complaints on assets (drainage), Location of Code Enforcement Violations, Location of Pot Holes, Location of Regulatory Signs (Stop Signs) Integration with Existing Operational Applications Municity '~, LaserFiche® , Real Property System (RPS), Asset Management ~ Compliance with Mandated Programs Government Accountin§ Standards Board Statement 34 (GASBB4) Municipal Separate Storm Sewer System (MS4) Retro-reflectivity Requirements for Municipal Regulatory Signs ~ Development of Web Based GIS Portals ~nternal Use (Southold and Village Employees), Public Use (Possibly for Fee), Inter-Municipal Use (i.e., Village of Greenport) Bowne Management Systems, Inc. 9 I Cooperative G~$ UNA Tasks Information Collection User Needs Assessment Conceptual System Design for GIS Implementation Plan F[nal Presentation Bowne Management Systems, Inc. 10 nformation Collected interview Departments ,J Assessor ~} Building ~ Police ~ Code Enforcement ~ Community Development ~ Water ~ Highway ~ Planning ~J Receiver of Taxes ~ Recreation Department ~ Solid Waste Discussion Topics ~ Department Organization ~ Workflow ~ Business Operations ~ Efficiency Indicators ~ GIS Data Usage ~ Paper Maps Created ~ Paper Maps Utilized ~ IT Resources ~ Staffing Levels Data Processing Bowne Management Systems, Inc. 11 Conduct Interviews Compile Notes Verify Information Finalize Notes Bowne Management Systems, Inc. 12 User Needs Assessmen Current Environment Assessment Needs Assessment ~ Key Findings ~ Department Specific Findings GIS Applications u Local Government Uses for GIS ~ Categories of GIS Users g Potential GIS Application Conceptual Design ~ Network Infrastructure Centralized Database Design GIS Maintenance Procedures GIS Data Model Hardware/Software Needs Bowne Management Systems, Inc. 13 I mp ementation P an Define Phased Approach Define Tasks within Each Phase Organizational Structure Hardware Purchase & Implementation Software Purchase & Implementation Data Acquisition and Creation Application Development Define Staffing Needs for Each Phase Define Budget Needs for Each Phase Define Training Needs for Each Phase Bowne Management Systems, Inc. 14 Apply for 20[[-20~[2 LGR~IF Grant Implementation Plan Used to ~ Project Narrative ~ Project Budget Support... Needs Assessment Used to ~ Project Justification LGRMIF Grant Deadline- Support February 1, 2011 Estimated Award Notifications- September 2011 Bowne Management Systems, Inc. 15 Presentation Present Present Present Present Findings Recommendations Implementation Plan Implementation Costs Determine Next Steps Bowne Management Systems, Inc. 16 Questions Bowne Ma~zagement Systems, Inc. 17