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Home My WebLink AboutMPD-09/09/2010 AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, September 9, 2010 Presiding Commissioners Dods McGreevy, Chaiq0erson Nicholas Deagan Chades Zaloom Call to Order Pledge Dods McGreevy, Chairperson · Bid Opening-Renovation of the Veterans Memorial Park Building Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report Presented Via email John Cushman Lydia Tortora Ed Grohoski PUBUC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-a~enda items will be held at the end of the meatin~l Please limit comments to no more than 5 minutes BUSINESS · DAR Tree Planting Support for Project at Mattituck Inlet Resolution 2010-38 Supporting the US Army Corps of Engineers Section 111 Project at Mattituck Inlet Using Alternative 6 · International Beach Cleanup - Breakwater 9 a.m. September 18. Raindate September 19 Beilie Beach 9 a.m. September 25. Raindate September 26 · Beach Manager's Report · PUBLIC COMMENT SESSION BIDS FOR BUILDING RENOVATION VETERANS MEMORIAL PARK BID PACKAGES PICKED UP BY: Seated DATE PAID Bid Rec'd BID ALEET ENTERPRISES, Gerald Lang PO Box 592 Mattituck, NY 11952 2984334 8/23 JOE BURNS CONTRACTING, Joe Bums 8 Corbett Court East Ouogue, NY 11942 653-6234 9/7 CARTER-MELENCE, INC., Donald O'Hanlon 8/26 PO Box 907 (via prepaid Fed-X) Sound Beach, NY 11789 7440127 JASON C. LEONARD, INC., Jason Leonard PO Box 1528 Southold, NY 11971 765-2453 $25c 9/9 $25c 9/9 $25 9/9 SULLIVAN ELECTRIC, Robert Sull~an PO Box 5019 Quogue, NY 11959 324-6200 8/24 $25 9/9 ELI CONSTRUCTION, Eli Cadenillas PO Box 577 Rive~ead, NY 11901 C: 332-0883, fx: 506-8499 8/27 8/20 $25 $25c J. CULLEN ALTERATIONS, Jim Cullen 9622 North Bayview Road Southold, NY 11971 765-6517 8/23 $25 INFINITY CONSTRUCTION 2075 Sigsbee Road Mattituck, NY 11952 298-1800, C: 903-1395 8/24 $25c FRED MILNER CONSTRUCTION, INC., Fred Milner 8/27 985Wh~eEag~ DHve Laurel, NY 11948 298-1788 $25 Page 1 of 2 BIDS FOR BUILDING RENOVATION VETERANS MEMORIAL PARK BID PACKAGES PICKED UP BY: Sealed DATE PAID Bid Rec'd BID 19. GORDON SEAMAN, INC., Donna Marmo 29 Old Dock Road Yaphank, NY 11980 567-8000 x 300 AMERICAN EXTERIORS, Frank Polistena ~,_.~./ Po Box 667 Mattituck, NY 11952 298-4625 12. JNS CONTRACTING, Nick Zoumas PO Box 385 Wading River, NY 11792 929-5500 13. SUNRISE BUILDERS EAST, INC., Antone Berkoski PO Box 1097 Cutchogue, NY 11935 734-7182, C: 872-0363 14. E.G.C.I., Ed Gatto 275 Bayer Road Mattituck, NY 11952 C: 834-9180 8~30 $25 912 $25 8/31 $25c 8/24 $25c 8/24 $25c V~fll not bid Will not bid Will not bid 15. 16. CUSTOM LIGHTING OF SUFFOLK, Ben Domski PO Box 1698 Mattituck, NY 11952 484-6481 ROSLIK BUILDERS INC., Mike Roslik 699 Herdcks Lane Riverhead, Ny 11901 880-8722 9/7 $25c 8/20 $25 Part of Joe Bums Bid Virtll not bid Page 2 of 2 MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING SEPTEMBER 9, 2010 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner Chades Zaloom, Commissioner Eileen Powers, Legal Counsel John Cushman, Treasurer Lydia Tortora, Clerk Beverly Vlcek, Secretary Call to Order D. McGreevy celled the meeting to order at 7:02 p.m. Pledge of Allegiance Bid Opening - Renovation of the Veterans Memorial Park Building District Clerk Lydia Tortora at this time opened the five bids received. The bids submitted were as follows: 1. Aleet Enterprises 2. Joe Bums Contracting 3. Carter-Melence, Inc. 4. Jason C. Leonard, Inc. 5. Americen Exteriors $ 38,650.00 60,884.98 93,233.00 64,414.00 72,000.00 L. Tortora explained that there would be no decision tonight. The District's Legal Counsel will review each bid for certificetion before a decision is made. A list of the bidders will be available at the District Office on Monday, September 13, 2010. Approval of Minutes Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion cerded to approve the minutes of the August 12, 2010 meeting submitted via email. Treasurer's Report J. Cushman submitted the Treasurer's report, including the bill register for September totaling $139,116.89; the balance sheet as of September 7, 2010 showing total assets of $560,243.12, total liabilities of $2,284.48, and a fund balance in the amount of $ 557,958.64; total appropriations remaining are $322,975.19~ lof6 Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to authorize the Treasurer to pay the current bills, previously reviewed by the Commissioners, and accept the Treasurer's Report, as submitted. Clerk's Report L. Tortora submitted the Clerk's Report and reported that Lodge bookings from August 9 through September 7 totaled $1,195. The Lodge has been booked for a Thanksgiving Day family dinner. Donations came from the Mattituck Soccer Club in the amount of $500 toward field maintenance; from Charles and Michelle Zaloom in the amount of $100 and from Beverly Vlcek in the amount of $100 both towards the cost of bicycles given as prizes during the Easter Egg Hunt. Income from the Bid Package deposits totaled $400; Beach permits, $2,655; Foil Requests, $.50; and Boat ramp fees, $80. L. Tortora submitted a two-year comparison of Beach and Guest passes sold, and reported that the greatest increase was in the sale of guest passes, which increased by 93 with regular season passes increasing by 15. The sunny, warm summer contributed to the increases. She also noted that the beach permits sold this year were two-year passes and J. Cushman will have to allocate the dollars between the two years. There has been a gradual decline in the number of boat ramp keys each year, but this year there was a dramatic decrease with only 47 keys sold compared to 92 in 2009. The Town and the State ramps are popular and may contribute to the lack of use of our ramp. She suggests the Commissioners should think about what to do in the future. She noted that the Beach ,Attendants this season did an outstanding job and are to be commended. She expressed concam for the beach attendants at Breakwater, who frequently sit outside of their hut, and cars coming into the beach do not brake and come dangerously close to them. She hopes the Commissioners will consider a speed bump placed before the hut on our property and asks them to make this safety issue a priority. She informed that a Cub Scout troop has moved up and changed their night from Wednesday to Friday and she offered the Wednesday night slot to the Girl Scouts, but they prefer to meet at Veterans Park. Commissioner McGreevy thanked L. Tortora for her detailed report and stated the commissioners will consider placement of a speed bump and also thanked the Beach Attendants for their good work this summer. L. Tortora also commended dockmaster Lenny Llewellyn for his fine job this summer. D. McGreevy stated that it was a busy year and with the help of L. Tortora, the Beach Attendants and the Beach Manager it was handled well. She stated the Commissioners 2of6 will reflect on the boat ramp and ramp keys and consider a new policy after the refurbishment is completed. N Deegan noted that the season receipts of $1,400 from the ramp are actually $700 per year given the new two-year permit. C. Zaloom stated that he was impressed with the other gate receipts. J. Cushman stated that L Tortora keeps meticulous records and that his records and hers match precisely. He will divide the boat ramp receipts evenly over this year and next. N. Deagan pointed out that the number of guest passes sold should remain about the same next year. C. Zaloom noted that the pdce (for boat ramp) is now $20 and that the NYS ramp is one mile closer to the inlet. D. McGreevy stated the Board would reevaluate to see what serves the community's interest best. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to accept the Clerk's Report as submitted. Maintenance Report E. Grohoski submitted the Maintenance Report, which was previously reviewed by all Commissioners. C. Zaloom noted that the grass is being cut twice a week. The Mattituck Mets were again champions, and had done a good job fine tuning the field with lots of volunteer work. Painting and caulking had been done at the boat ramp and some redecking of the dock. The bulkheading project is approaching. The parking lot concrete barriers will be pulled out to allow the construction trucks access. The outdoor shower was added at Breakwater. The shower was positioned to be convenient to both Volleyball players and beach users. In general there was a lot of trash to pick up after the storm, a lot of equipment maintenance, and plant watedng to try to keep plantings alive. N. Deagan thanked Commissioner McGreevy for her hard work in planting the new flowers. C. Zaloom agreed and thanked her for getting the fiats donated. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carded to accept the Maintenance Report as submitted. 3of6 BUSINESS DAR Tree Plantin.q L. Tortora reported that an Eastern Red Bud Tree would be delivered on Monday. The MPD crew will plant it. We have obtained the necessary mulch and soil. The DAR will be coming the following Monday to dedicate the tree and have a picnic lunch and chapter meeting in celebration of Constitution Week. C. Zaloom noted that the septic system is in close proximity to the area of the tree planting. N. Deagan stated they would move it in between the tanks. He added that Lou Caracciola may be donating some trees or shrubs. C. Zaloom suggested we find a volunteer master gardener to help with the plant selection and design. D. McGreevy responded that Cornell Cooperative will come and advise. She asked if the DAR tree will have a nameplate. L Tortora responded that she didn't know. Support for Proiect at Mattituck Inlet Resolution 2010-38 Supporting the US Army Corps of Engineers Section 111 Project at Mattituck Inlet Using Alternative 6 was at this time read into the record by B. Vlcek. C. Zaloom asked for an explanation of Alternative 6. D. McGreevy explained that the plan is to remove 10,000 cubic yards of sand from the western jetty, reopening the inlet to 11' depth and widening it, and also dredging into the Sound where the damage is at the inlet opening and into the inlet, and placing the sand at the eastedy shore, east of the jetty on the Bailie Beach side corresponding to the littoral drift. C. Zaloom stated that basically it was taking it from Breakwater and putting the sand at Bailie's. N Deegan stated there would be a continuing study to see how it builds up. D. McGreevy added that the Corps of Engineers WILL BE monitoring sand movement (littoral drift) for 50 years. C. Zaloom assumed this was not a permanent fix. D. McGreevy replied no, just remediation. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to enact Resolution 2010-38 Supporting the US Army Corps of Engineers Section 111 Project at Mattituck Inlet Using Alternative 6. 4of6 International Beach Cleanup D. McGreevy explained that there will be an International Beach Cleanup coordinated by the American Littoral Society. Our local Girl Scouts will spearhead the cleanup at Breakwater at 9 a.m. on Saturday, September 18~ with a rain date of September 19th; and the Boy Scouts will spearhead the cleanup at Bailie Beach at 9 a.m. on Saturday, September 25~ with a rain date of September 26r". They will have bags, pencils and paper to record & log the debris that is picked up. It is international and debris is catalogued all over the world. This process in the past producad the Bottle Bill. It is open to everyone. We are grateful to the Boy and Gid Scouts for their help and they receive a certificate. N. Deegan expressed a desire to get this publicized in the Suffolk Times Beach Manaqer's Report D. McGreevy reported that the Beach Manager, Nancy Hartmann, has spoken to her and indicated that she appreciated networking with C. Zaloom regarding weather closings and would like to see more of a policy in effect. C. Zaloom agreed and stated there should be coordination between the gates and the guards. The gates' closing is dependent on business and the lifeguards on safety. D. McGreevy thanked her and the lifeguards for their good work this summer and noted that it is not an easy job. She added that N. Hartmann is giving the Lifeguards their pay and collecting their keys today. C. Zaloom reiterated that she had done a great job. D. McGreevy informed that the Southold Town Lifeguards are being paid slightly more than we pay and asked if we should meet that salary. C. Zaloom asked if any lifeguards work in both areas. N. Deegan proposed they come down to our salary. PUBLIC COMMENT SESSION Art Tillman was present and thanked the Park District Commissioners for their openness and willingness to provide the information he requested. He asked how much was expended in attorney's fees for the Peter Young lawsuit, which he feels should not have been litigated. N Deegan responded that $9,000 had been paid and there was still an outstanding balance of $1,300, which was being contested, and which present counsel recommends we deduct some and not pay all of it. A. Tillman mentioned that John Eppidy was concerned about a fence at Inlet Ddve that was cutting off his access to beach. D. McGreevy informed that the area in question was Southold Town domain and any concerns should be directed to the town. 5 of 6 A. Tillman congratulated the Commissioners on the passage of their budget and feels it indicates a job well done. P. Morgan was present and stated that the tennis courts are great and thanked the Commissioners for refurbishing them. A. Tillman asked for a comparison of the gasoline bills between this year and last year. D. McGreevy reported that this month the gas bill was $476. N Deegan added that last year this month's bill was $943 and $1,227 in 2008. ^. Tillman asked why, when gasoline prices have gone up, our bills have gone down. N. Deegan responded that usage was down and that taking away the past Commissioners' cards had a big influence, as well as a moming sign-in sheet, and the fact that vehicles are no longer taken home. Each Commissioner in the past had at a minimum $80/mo in gasoline expenditures. Total gas expenditure in '08 was $11,463; '09 was $4,992, and we will await the '10 total. ^. Tillman asked if the Board feels uncomfortable with the past situation, N. Deegan responded yes, but we're now on the dght track. Eileen McGetdck commented that the Board of Commissioners should be commended for their job in saving taxpayer dollars and that we can't right the wrongs of the past but should move forward. There being no further business to come before the meeting, motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carded to adjourn the meeting at 8:06 p.m. Re~spectfully subl ~ted, Beverly Vlcek, ~;ecretary Mattit~istrict RECEIVED OCT ! 5 2010 6of6 Check No. 21900 ACH 21901 21964 21965 21966 21967 21968 21969 21970 21971 21972 21973 21974 21975 21976 21977 21978 21979 21980 21981 21982 21983 21984 21985 21986 21987 21988 21989 21990 21991 21992 21993 21994 21995 21996 21997 Bill Register September 2010 Payee Date Amount Stout Construction 8/16/2010 48,457.00 BP 8/16/2010 404.99 Town of Southold 8/19/2010 40,888.53 East End Asphalt, Inc. 9/7/2010 25,100.00 A~l-Out Fire Equipment Co., Inc 9/9/2010 950.95 BP 9/9/2010 476.81 Bergo Janitorial Supply, Inc. 9/9/2010 293.30 Carrot-Top Industries, Inc. 9/9/2010 159.82 Joan Carney 9/9/2010 42.50 Diane Cotugno 9/9/2010 42.50 C.F. Van Duzer Gas Service Inc. 9/9/2010 93.70 Home Depot Credit Services 9/9/2010 90.82 Cabtevision Riverhead 9/9/2010 99.85 Theresa Kuhn 9/9/2010 42.50 Lou's Service Station Inc. 9/9/2010 48.69 Island Portables 9/9/2010 747.00 LI PA 9/9/2010 1,560.13 Marjam Supply Co. 9/9/2010 18.93 Mattituck Plumbing Supply Inc. 9/9/2010 192.70 Mattituck Sanitation 9/9/2010 683.86 Orlowski Hardware Company, Inc. 9/9/2010 87.71 Oxford Health Plans 9/9/2010 1,308.27 Eileen A. Powers 9/9/2010 750.00 Nextel Communications 9/9/2010 156.63 Storr Tractor Company 9/9/2010 99.09 Northeastern Equipment Unlimite 9/9/2010 51.67 The ink Spot 9/9/2010 91.80 Postmaster 9/9/2010 44.00 Sound Shore Irrigation, Inc. 9/9/2010 269.00 Staples Credit Plan 9/9/2010 10.28 The State Insurance Fund 9/9/2010 237.09 Suffolk County Water Authority 9/9/2010 29.15 Suffolk County Board of Electio 9/9/2010 4.90 Vedzon 9/9/2010 30.47 Welsbach Electric Corp. of L.I. 9/9/2010 15,191.10 Cutchogue Hardware Inc. 9/9/2010 8.99 US Bank 9/9/2010 352.16 139,116.89 Account A.200 A.201 A.205 A.210 Mattituck Park District Balance Sheet 9/7/2010 Assets Account Name Cash Cash in Time Cash in MBIAJCLASS Petty Cash Total Assets Balance 1,359.68 432,211.62 126,621.82 50.00 560,243.12 Account A.021 A.022 A.026 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Witholding FICA Tax Payable Total Liabilities Fund Balance Balance 358.12 323.24 1,603.12 2,284.48 557,958.64 Total Liabilities plus Fund Balance 560,243.12 Date: 09/07/2010. Time: L~43 PF'~ Account Account Name Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes A.1090 Znterest-Real Prop. Tax A.2401 Interest & Earnings A.2440 Conce~on Rental A.2590 Beach Permits A.2620 Forfeited Bid Deposits A.2655 Ramp Keys A.2705 Gifts & Donations A.2771 Other Revenues A.599 Appropriated Fund Balance Totals Expenditures A.5650.11 Ramp Attendant A.5650.12 Parking Attend., Houdy Total Parking Attendants Parks Payroll A.7110.12 Part-Time Houdy Peps A.7111.12 Full-Time Hourly Peps A.7112.12 Parks, Office Total Parks Personnel Capital Outlay A.7110.242 Site Improvements A.7110.243 Equipment Total Capital Outlay Contractual Expenses A.1980 MTA Payroll Tax 552.00 A.7110.411 Supplies & Materials 60,000.00 A.7110.410 Prompt Payment Discounts -50.00 A.7110.412 Office Stationary 500.00 A.7110.421 Telephone 5,500.00 A.7110.422 Electric 20,000.00 A.7110.423 Water 500.00 A.7110.424 Natural Gas 7,500.00 A,7110.431 Insurance 40,000.00 A.7110.442 Site Maint/FaciliL7 Rpps 20,000,00 A.7110.443 Equipment Repaips 5,000.00 A.7110,451 Legal Council 9,000.00 A.7110.452 Secretary 5,500.00 A.7110.453 Treasurer 6,250.00 A.7110.454 Election Telleps 250.00 A.7110.461 Postage 500.00 A.7110.462 PeFmits 100.00 A.7180,11 A.7180.12 A.9030.8 A.9050.8 A.9060.8 A.9310.6 A.9310.7 Totat Contractual Expense 181,102.00 Beaches Beach Manager Beaches, Hourly Total Beaches Employee Benefits FICA, Employee Benefits Unemployment Insurance Medical Insurance Total Employee Benefits Debt Service Debt Principal Debt Interest Total Debt Service Total Expenditures 459,952.00 0.00 459,952.00 0.00 0.00 0.00 60.26 -60.26 10,000.00 0.00 2,440.96 7,559.04 250.00 0.00 500.00 -250.00 9,000.00 610.00 19,370.00 -10,370.00 0.00 125.00 550.00 -550.00 1,500.00 30.00 1,400.00 100.00 0.00 100.00 4,400.00 ~.,400.00 8,500.00 125.25 11,580.50 -3,080.50 175,000.00 0.00 0.00 175,000.00 664,202.00 990.25 500,253.72 163,948.28 3,000.00 0.00 0.00 3,000.00 10,000.00 1,655.88 10,696.76 -696.76 13,000.00 1,655.88 10,696.76 2,303.24 38,500.00 1,189.76 17,772.04 20,727.96 54,000.00 1,872.00 32,619.60 21,380.40 14,600.00 748.80 10,230.48 4,369.52 107,100.00 3,810.56 60,622.12 46,477.88 235,000.00 25,100.00 120,226.00 114,774.00 10,000.00 0.00 299.95 9,700.05 245,000.00 25,100.00 120,525.95 124,474.05 0.00 139.71 412.29 2,909.99 22,641.53 37,358.47 -0.39 -14.74 -35.26 0,00 0,00 500,00 286.95 2,358.05 3,141.95 1,560.13 6,367.20 13,632.80 29.15 118.45 381.55 93.70 1,546.38 5,953.62 237.09 2,797.74 37,202.26 1,219.95 8,258.82 11,741.18 147.78 2,386.32 2,613.68 750.00 6,750.00 2,250.00 211.54 3,807.72 1,692.28 240.38 4,326.84 1,923.16 127.50 127.50 122.50 44.00 337.06 162.94 0.00 530.00 -430.00 7,857.77 62,478.58 118,623.42 5,500.00 1,000.00 5,000.00 500.00 25,000.00 3,559.20 21,142.92 3,857.08 30,500.00 4,559.20 26,142.92 4,357.08 12,500.00 801.56 8,078.29 4,421.71 10,000.00 0.00 154.00 9,846.00 17,500.00 1,308.27 11,639.66 5,860.34 40,000.00 2,109.83 19,871.95 20,128.05 40,000.00 0.00 40,000.00 0.00 7,500.00 0.00 888.53 6,611.47 47,500.00 0.00 40,888.53 6,611.47 664,202.00 45,093.24 341,226.81 322,975.19 Page no. 1 September 2010 Period Covering August 9 - September 7, 2010 SCOUTLODGE DATE(S) BOOKED 7/27 &28 8/13-8/15 11~5 Receipts GROUP/ Payee Mt. Sinai BSA 384 $ 375 GSSC 847 $ 45 Boy Scout Troop 362 $ 650 Mary Bertsch $125 Total Lodge ................... $1t95 BOAT RAMP DATE FEES COLLECTED ITEM RECEIPTS DEPOSIT AMT. DEPOSITED DATE for 15 @ $15pp 8/9/10 for 3 addnl. @ $15pp 8/16/10 for26 @ $25pp 8/16/10 Private Dinner Party 9/7/10 RECEIPTS AMT. DEPOSITED DEPOSIT DATE 8/16 gl2 DONATIONS BID PACKAGES 8~0~7 BEACH PERMITS 8/11 8/13 8/15 8/19 8/20 8/21 8/27 Permits & keys $ 50 Permits & keys $ 30 Total Ramp ............ $ 80 YTD Total ....................... $1,400 Charles and Michelle Zaloom $100 Mattituck Soccer Club $ 500 Beverly Vlcek $100 Total Donations ............ $ 700 11 @ $25 each $ 275 5 @ $25 each $ 125 Total Bid Packages ...... $ 400 Beach Guest Beach Guest, Beach Guest ~ Beach. Guest Beach Guest Beach Guest Beach Guest 8/16/10 9/7/10 ( See attached addendum) Bikes/Easter Egg Hunt 8/16/10 Field Maintenance: Fall 2010/Spring 2011 8/27/10 Bikes/Easter Egg Hunt 9/7/10 Vets Building Alterations 8/27/10 Vets Building Alterations 9/7/10 3ermits $ 210 )ermits $ 120 330 8/11//10 3ermits $ 80 )ermits $ 60 140 8/13/10 3ermits $ 150 )ermits $ 160 310 8/15/10 3ermits $ 250 )ermits $ 135 385 8/19/10 ~ermits $ 20 )ermits $ 75 95 8/20/10 3ermits $ 30 )ermits $ 90 220 8/21/10 3ermits $ 50 )ermits $ 45 95 8/27/10 Page 1 of 2 September 2010 Period Covering August 9 - September 7, 2010 Receipts - Continued BEACH PERMITS DATE OPEN FEES COLLECTED 8/28 8/29 9/2 9/4 9/5 9/6 MISC. 8/26 8/26 RECEIPTS DEPOSIT ITEM AMT. DEPOSITED DATE Beach permits $ 70 Guest permits $ 90 160 8/28/10 Beach permits $ 190 Guest permits $ 120 310 8/29/10 Beach permits $ 80 Guest permits $ 120 200 9/2/10 Beach permits $ 70 70 9/4/10 Beach permits $ 200 Guest permits $ 60 260 9/5/10 Beach permits $ 50 Guest permits $ 30 80 9/6/10 Total Beach permits ........ $ 2,655 YTD Season ................... $19,370 FOIL- Copy 1 page $ .25 FOIL- Copy 1 page $ .25 Total Misc ..................... 50 (See attached addendum) 8/27/10 9/7/10 TOTAL RECEIPTS ALL FEES ................. $ 5,030.50 NON REVENUE RECEIPTS Reimburse petty cash issued to Beach Attendants $ 320 9/7/10 Page 2 of 2 Addendum - MPD Clerks's Report 9/9/10 Two Year Comparison of Beach and Guest Passes Sold - 2009 & 2010 Permits Sold Receipts Permits Sold Receipts Change No. Change 2010 2010 2009 2009 Permits Sold Receipts Beach 1,490 ~ $10 $14,900 1,475 (~ $5 $7,375 + 15 + $7,275 Permits Guest Passes 298 @ $15 $ 4,470 205 (~ $15 $3,075 + 93 + $1,395 Receipts $19,370 $10,450 + $ 8,920 Season Total Estimated Bud,qet Proiection 2011 The largest increase (+93), in 2010 was seen in the number of Guest Permits sold. This can be attributed to two factors: the extremely high temperatures throughout the summer season, and favorable weather conditions for beach-goers, which included few rain days, storms or rough surf. By comparison, 2009 was one of the wettest, coldest summers on record, and the numbers of guest passes sold reflect those conditions. Several studies of the effects of weather conditions on the sale of permits at Long Island beaches suggest that the impact of unfavorable conditions results in Iow sales of "Day permits/ Guest passes". In other words, if the weather's cold or rainy, guests are not going to purchase guest passes and go to the beach. Unfavorable conditions, however, do not affect the sale of seasonal permits because residents want to have access to the beach at their discretion during the summer season. Therefore, bardng an unforeseen change in the population base, the number of resident passes will not fluctuate greatly from year to year. Based upon the aforesaid, and observations of sales from the last three weeks, a .conservative estimate of revenues for the 2011 season would be in the neighborhood of: 230 guest passes @ $15 = $ 3,400 50 resident beach permits @ $5 = $ 250 $ 3,650 Caution, this figure may be high and is largely dependent upon weather conditions and other factors beyond the scope of this projection. Therefore, for budget purposes, you may want to consider splitting the estimated revenues at $11,000 for 2010 and $11,000 for 2011. Two Year Comparison Ramp Keys and Permits Sold - 2009 & 2010 Receipts No. Sold 2009 Receipts Change No. No. Sold 2010 2010 2009 Permits Sold Ramp Keys 47 ~ $20 $ 940 Approx. 92 @ $10 $ 920 -45 Ramp Permits 46 ~ $10 $ 460 Approx. 92 ~ $5 $ 460 - 46 Receipts $1,400 $1,380 Season Total Yacht Club Ball field I. Used sod cutter on baseball infield. Leveled, and raked weeds from infield. 2. Cutting grass, and weed wacking. Bay Avenue I. Used sod cutter on baseball infield. Leveled, and raked weeds from infield. 2. Cutting grass, and weed wacking. Love Lane Boat Ramp 1. Pulled in washed in dock pieces from our floating dock. Unknown persons tied it to our dock. Disassembled, and brought parts to Aldrich. 2. Tried to repair dripping shower control in woman's shower. Never saw a control like it. Talked to Mattituck Plumbing, The control is very old, and no parts are available. Would need to replace control. This would involve removing wall. The drip is very minor, or stopped depending on position of control valve. 3. Snap hook for flag, on flag pore rope broke, replaced snap hook. 4. Unknown persons kicked a section of picket fence down, and some slats on other sections. A police report was generated. Nite of 8/24. 5. Repaired picket fence. 6. Section of floating dock lost pins. Found cotter pins on dock. Replaced pins. Looks as if someone removed pins. 7. Scrubbed shower stalls with mold killer. 8. Removed bead of caulk, woman's shower. Put new bead in. 9. Cutting grass, and weed wacking 10. Replacing walkway by boat ramp. Breakwaters i. Unknown persons put sand inside lock mechanism to storage area. Cleaned out lock. 2. Installed outside shower. 3. Dug holes, filled with rocks, installed shower platform. 4. Chain was broken, or cut, on one of the swings. Replaced both chains. 5. Did beach clean up. Misc. 1. 2. 3. 4. Picked up Southold Town solid waste disposal sticker. Called in electrical readings, all parks. Sharpened blades on both Toro lawn mowers. Watering plants, all parks. RESOLUTION 2010-38 RESOLUTION SUPPORTING ~ US ARMY CORPS OF ENGINEERS SECTION 111 PROJECT AT MATTITUCK INLET USING ALTERNATIVE 6 WHEREAS, the Mattituck Park District has previously supported the US Army Corps Of Engineers' project proposal for erosion mitigation at Mattituck Inlet in the past (see August 14, 2008 Resolution, enclosed); and WHEREAS, the US Army Corps Of Engineers has determined a course of action (Alternative 6) that would remediate the loss of sand in the areas to the east of the inlet and provide safe navigational access into the inlet; and WHEREAS, the Mattituck Park District has supported the sand removal plan mentioned in Alternative 6, which will allow a modest and periodic removal of sand from Breakwater Beach to counteract the accumulation effect of the jetty without undue injury to owners of western shorefront; and WHEREAS, the Mattituck Park District has real estate interests on both sides of the jetty that need stabilization on a continual basis; and WHEREAS, the Mattituck Park District has been provided with the Environmental Assessment that states there will be environmental benefits resulting from this project; NOW THEREFORE, be it resolved that the Mattituck Park District hereby fully supports the Section 111 Project at Mattituck Inlet and looks forward to its timely and successful completion. Ref. September 9, 2010 MATTITUCK PARK DISTRICT RESOLUTION OF BOARD OF COMMISSIONERS AUGUST 14, 2008 The undersigned, the secretary of the Mattituck Park District in the Town of Southold, Suffolk County, New York, (the "Park District"), DOES HEREBY CERTIFY AS FOLLOWS: At a meeting of the Board of Commissioners (the "Board") of the Park District, duly called and held on August 14, 2008 at which a quorum was present and acted throughout, the Commissioners unanimously adopted the following resolution, which has not been modified or rescinded: Whereas, the Commissioners have reviewed the 111 study concerning the impact of the rock jetty along the west side of Mattituck Inlet and possible solutions to the accumulation and loss of sand in the areas around the Inlet, and Whereas, the Commissioner are concerned about the loss of sand from the beach at the Bailie's Beach park and the potential adverse impacts which could result to the property; and Whereas, the Commissioners are concerned about the silting and shoaling in and at the mouth of the Mattituck Inlet and the excessive accumulation of sand on the District's Breakwater Beach immediately to the West of Mattituck Inlet, and Whereas, the Commissioners are aware that the beaches of owners to the west of Breakwater Beach have enjoyed a large accretion of sand since the construction of the jetty; and Whereas, the Commissioners are cognizant of the concerns of the residents to the West of Breakwater Beach regarding the removal of an excessive amount of sand from Breakwater Beach; Now therefore, be it resolved as follows: That the Mattituck Park District supports the eff'orts of the LIS Army C~rps of' ~;ngmeer* to address the adverse enviromnental impacts created primarily by the ,ietty; and That the Mattituck Park District urges the US Army Corps of Engineers to adopt a plan as quickly as possible to allow the removal of sand from the Inlet and the removal of an appropriate amount of sand from Breakwater Beach in order to replenish Bailee's Beach and other sand starved beaches to the East thereof; That the Mattituck Park District urges the US Army Corps or Engineers to recommend and implement a sand removal plan which will allow a modest and periodic removal of sand from Breakwater Beach to counteract the accumulation effect of the jetty without undue injury to owners of western shorefront. 1N WITNESS WHEP~EOF, the undersigned has executed this certificate on this 16th day of September, 2008. ../Betsy Perk~3, lfiecretary STATE OF NEW YORK, COUNTY OF SUFFOLK: SS: On September 16, 2008, before me, the undersigned, a Notary Public in and for said State, personally appeared BETSY PERKINS. pers,>pa!ly !mo,>m te me or proved to me on the basis satisfactory ~vidence that she executed the same in her capacity and that by her signature on the instrument, the individual, or the person or entity upon behalf of which the individual acted, executed the instrument. '~-~~~~, Notary Pubic ' Mpd/certdirreslNLET MARG&RFT C. RUTKOWSKI Notary F',~ ~ 'c, S:,~,~, of New York ~&). 4!)52528 Qualified in Suffolk Coun~ Commission ~pires June 3, "~ 0//