HomeMy WebLinkAboutCornell Coop Ext - Stewardship & Comm PreservationTOWN COPY
AGREEMENT
THIS AGREEMENT made this __ day of 2003 between the Town of
Southold, a municipal corporation of the State of New York, having its office and principal
place of business at 53095 Main Road, Southold, New York 11971 hereinafter called the
"Town" and Cornell Cooperative Extension, 423 Griffing Avenue, Riverhead, NY 11901,
herein after called the "Contractor".
WHEREAS, the Town of Southold did heretofore request and receive a proposal from the
Contractor for tasks outlined in the "Stewardship Projects & Community l'reservation
Program" dated January 31, 2003 and attached hereto, in the amount of twenty one
thousand five hundred dollars ($21,500) and
WHEREAS, the Town of Southold accepted the proposal of the Contractor on the
day of 2003.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. The Contractor does hereby agree to perform all the tasks outlined in the
Stewardship Projects and Community Preservation Program, dated January 31,
2003 and annexed hereto and made part of this contract.
The Town does hereby agree to pay the Contractor for the work, the total sum of
Twenty one thousand five hundred dollars ($21,500). The total sum
is to be paid to the Contractor within forty-five (45) days of the completion of the
said work and the acceptance thereof by the Town.
3. The Contractor shall secure and maintain such insurance that will protect him/her
from claims under the Worker's Compensation Acts and from claims for bodily
injury, death or property damage that may arise from the performance of his/her
services under this Agreement, in limits of $1,000,000. and $2,000,000. aggregate
liability for bodily injury and property damage. The Contractor shall indemnify
and hold harmless the Town from and against all suits, claims, demands or actions
for any injury sustained or alleged to be sustained by any party or parties in
connection with the alleged negligent performance or negligent performance by the
Contractor, his employees or agents or any subcontractor and in case of any such
action brought against the Town, the Contractor shall immediately take charge of and
defend the same at his own cost and expense. In addition, the Contractor will name
the Town as an additional insured on any applicable policies.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year first above written.
Town of Southold
By
b~s~ua 4L H~rt~, Supervisor
~frnel~o~r~ve~nsion
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldt own.northfork.net
OFFICE OF THE ToWN cLERK
TOV Or SOWHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 264 OF 2003
WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD
ON APRIL 22, 2003:
RESOLVED that the Town Board of the Town o£ Southold hereby engages the professional
services of Cornea Cooperative Extension to perform tasks related to the Town's land
preservation efforts and authorizes and directs the Supervisor to sign the agreement
between the Town of Southold and Cornell Cooperative Extension, subject to the review of'the
contract language by the Town Attorney. Compensation shall not exceed $21,500.
Elizabeth A. Neville
Southold Town Clerk
JAMES C. McMAHON
Administrator
Telephone(631) 765-1892
Fax (631) 765-1366
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
TOWN OF SOUTHOLD
COMMUNITY DEVELOPMENT OFFICE
TO:
FROM:
SUBJECT:
Date:
The members of the Southold Town Board
Jim McMahon
Stewardship Projects & the
Community Preservation Program
January 31, 2003
In an effort to endorse the land stewardship goal of carefully managing land usage
to ensure our natural systems are maintained or enhanced for future generations, I
am submitting the attached list of "proposed" Stewardship Projects for 2003, with
the estimated costs of completing the various tasks.
In the proposed budgets, the Southold Town Highway Department, Department of
Public Works (DPW) will be charging the Community Land Preservation fund for
DPW staff time expended in completing a task.
Highway Superintendent Peter Harris has committed 2 men, 1 day a week, for 48
weeks for these projects. This calculates to $15,360, however, Pete indicated that he
might be able to give me more hours, weather and workload permitting, so for
budget purposes I calculated $21,350 for DPW staff time.
The cost estimate for the Peconic Land Trust staff performing tasks for the
stewardship projects calculated out to $39,235. For budget purposed I reduced this
to $35,000. The PLT also has volunteers, AmeriCore personnel and summer interns
that are provided at no cost to the project.
Work that cannot be completed by the Southold Highway Department or PLT
would be contracted out, as an example the demolition and removal of buildings on
the NOFO Property on Laurel Lake. The estimated cost for work to be contracted
out for the Dam Pond and NOFO stewardship projects is $31,750.
Several projects may involve the use of consultants to conduct a flora & fauna
inventories and environmental planning and for budget purposes I have assigned
these tasks to Cornell Cooperative Extension and a budget amount of $21,500.
Cornell will also be providing volunteers for several projects, at no cost.
The estimated budget to complete all of the stewardship tasks that I have outlined is
$109,600 ($120,000, with a 10% contingency) however, this is a fairly significant
undertaking and depending on the availability of staff, all of the tasks may not be
completed in 2003.
After speaking with John Cushman, Melissa Spiro and the Land Preservation
Committee, I am proposing the following:
1. The Town Board creates a budget for Stewardship Projects, using CLP
funds. The timetable for this stewardship budget does not have to reflect
a calendar year and would be adjusted periodically based on the number
of tasks that are approved and completed. If the Town Board does not
want to commit to the whole amount ($120,000) then a preliminary
budget of $60,000 could be established and increased, in 6 months, as
needed or after review.
2. The Land Preservation Committee should approve all project tasks (see
attached example for Dam Pond Maritime Reserve - Parking Lot
Improvements).
3. The Land Preservation Coordinator (Melissa Spiro) will issue a Purchase
Order that is approved by the Supervisor.
4. Jim iSlcl~lahon ~vil~ ~vork ~vith thc [~igh~ay Depa~'~mcil~, PLT a~d others
to complete the project tasks, as outlined in the Management Plan for
these properties.
5. All project tasks must be outlined in the Management Plan for the
specific parcels (see the attached Management Plan for the Dam Pond
Maritime Reserve).
STEWARDSHIP PROJECTS FOR 2003
Downs Farm Preserve
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Electric for Interpretive Center
Sheetrock/panel for Interpretive Center
Paint Management Center (second coat
Computer for Management Center
Basement stairs for Management Center
Paint trim on Management Center
Norway Maple removal
3 folding tables, 12 folding chairs for meetings/projects
Close up foundation under buildings
GPS trail map...web page complete
Trail & site maintenance
Dam Pond Maritime Reserve
1. WHIP Project, Phase I
2. Trail layout and improvements
3. Parking lot and driveway improvements
4. Kiosk/signs
5. Russian Olive Removal Project
6. WHIP Proposal, Phase 11
7. Up date Management Plan
8. GPS trail map and web page
9. Trail & grassland maintenance
McGunni~le Preserve
1. Management Plan
2. Inventory of flora & fauna
3. Trail plan
4. Trail construction & development
5. Parking, kiosk and site control
6. Trail maintenance
7. Cleanup of the site
8. GSP trail map and web page
Marratooka Lake Preserve
1. Site clean up
2. Bird observation blind
3. Cut dead fall
4. NYSDEC Wetland Permit
5. GPS site location and web page
6. Grassland management
Custer Preserve
1. Management Plan
2. Moxv grasslands
Arshamonaque Pond Preserve
1. Vernal pond site improvements and clean up
2. Flora & fauna inventory
3. Complete Management Plan
4. GPS wetlands
5. GPS trail map and web page
6. Trail Maintenance
Arshamonaque Preserve
1. GPS of wetlands
2. Trail lay out plan
3. Management Plan
4. Flora & fauna inventory
5. Clean up of debris
6. Site clearing (minor) for planning
of grassland areas, trails
Damianos Woodland Preserve
1. Management Plan
2. Inventory of flora & fauna
New Projects Anticipated in 2003
Laurel Lake Preservation Plan 1. Adamowitz Property (Laurel Lake)
2. NOFO Property (Laurel Lake)
The tasks for the Laurel Lake Preserve would include the fbllowing items:
1. Management Plan
2. Inventory of the flora & fauna
3. Clean up of the NOFO and the Town portion of the Adamowicz Property
4. GPS of the Laurel Lake Preserve
5. Trail lay-out plan
Arshamonaque Pond Preserve
1. Acquisition of the Estate of Adams (27.9 acres) This property would be
incorporated into the Arshamonaque Pond Preserve Trail
Hunting on Town Property - Management issues to be addressed
Date: January 27, 2003
STEWARDSHIP PROJECTS FOR 2003
Downs Farm Preserve
1. Electric for Interpretive Center
2. Sheetrock/panel for Interpretive Center
3. Paint Management Center (second coat)
4. Computer for Management Center
5. Basement stairs for Management Center
6. Paint trim on Management Center
7. Norway Maple removal
8. 3 folding tables, 12 folding chairs for meetings/projects
9. Close up foundation under buildings
10. GPS trail map...web page complete
11. Trail & site maintenance
Project: Downs Farm Preserve
Tasks to be completed byl with estimated cost
DPW PLT Contract JM
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Task 7
Task 8
Task 9
Task 10
Task 11
$790
NC
$ 400
$3,300
X
X
X
X
X
X
X
Completed
Cornell
Line Item
Total
$790
$3,700
Total Project
Cost:
Comments:
$4,490
$ 449 (10% Contingency)
$4,939
Date:
STEWARDSHIP PROJECTS FOR 2003,
Dam Pond Maritime Reserve
1. WHIP Project, Phase I
2. Trail layout and improvements
3. Parking lot and driveway improvements
4. Kiosk/signs
5. Russian Olive Removal Project
6. WHIP Proposal, Phase II
7. Up date Management Plan
8. GPS trail map and web page
9. Trail & grassland maintenance
Proiect: DamPond Maritime Reserve
Tasks to be completed by, with estimated cost
DPW PLT Contract JM
Task 1 $4,720 $3,400
Task 2 $3,145
Task 3
Task 4 $1,000
Task 5 $4,720 $8,400
Task 6
Task 7
Task 8
Task9 $ 390 $ 510
$2,250
$3,500
NC
NC
NC
Cornell
NC
NC
Line Item
Total $12,982 $12,310 $6,750
Total Project
Cost:
$19,060
$ 1,906 (10% Contingency)
$22,872
Comments:
Date:
STEWARDSHIP PROJECTS FOR 2003
McGunnigle Preserve
1. Management Plan
2. Inventory of flora & fauna
3. Trail plan
4. Trail construction & development
5. Parking, kiosk and site control
6. Trail maintenance
7. Clean up of the site
8. GSP trail map and web page
Proiect: McGunnigle Preserve
Tasks to be completed by, with estimated cost
DPW PLT Contract JM
Task 1
Task2
Task 3
Task 4
Task 5
Task 6
Task 7
Task 8
X
$ 544
$ 625
$ 272
$3,200
$1,000
X
$ 250 X
Cornell
$1,500
Line Item
Total
$1,441
$4,450
$1,500
Total Project
Cost:
$7,391
$ 739 (10% Contingency)
$8,130
Comments:
Date:
STEWARDSHIP PROJECTS FOR 2003
Marratooka Lake Preserve
1. Site clean up
2. Bird observation blind
3. Cut dead fall
4. NYSDEC Wetland Permit
5. GPS site location and web page
6. Grassland management
Proiect: Marratooka Lake (North) Preserve
Tasks to be completed by, with estimated cost
DPW PLT Contract JM
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
$ 395
$1,385
$1,600
$ 150
$ 255
X
Cornell
Line Item
Total
$1,780
$2,005
Total Project
Cost:
$3,785
$ 378 (10% Contingency)
$4,163
Comments:
#1. $39.55 x lOhours= $395
#2. Materials and Labor
#5. $50 X 3 hours = $150
#6. $85 X 3 hours = $255
Date:
STEWARDSHIP PROJECTS FOR 2003
Custer Preserve
l. Management Plan
2. Mow grasslands
Proiect: Custer Preserve
Tasks to be completed by, with estimated cost
DPW PLT Contract JM
Task 1
Task 2
$85
X
Cornell
Line Item
Total $85
Total Project
Cost: $85
Comments: The LPC is exploring several agricultural options for this parcel,
including but not limited to a community garden, Town nursery, leasing the
property for agricultural purposes, etc. The management plan should be approved
in the spring of 2003.
Date:
STEWARDSHIP PROJECTS FOR 2003
Arshamonaque pond Preserve
1. Vernal pond site improvements and clean up
2. Flora & fauna inventory
3. Complete Management Plan
4. GPS wetlands
5. GPS trail map and web page
6. Trail Maintenance
Proiect: Arshamonaque Pond Preserve
Tasks to be completed bY, with estimated cost
DPW PLT Contract JM
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
$1,120
$ 8OO
$ 350
X
X
$204
Cornell
$1,500
Line Item
Total
$204
$2,270
$1,500
Total Project
Cost:
$3,974
$ 397 (10% Contingency)
$4,371
Comments:
Date:
STEWARDSHIP PROJECTS FOR 2003
Arshamonaque Preserve
1. GPS of wetlands
2. Trail lay out plan
3. Management Plan
4. Flora & fauna inventory
5. Clean up of debris
6. Site clearing (minor) for planning
of grassland areas, trails
Proiect: Arshamonaque Preserve
Tasks to be completed by, with estimated cost
DPW PLT Contract JM
Task 1 $3,200
Task 2 $3,200
Task 3
Task 4
Task 5
Task 6 $2,740 $4,600
X
X
Corneli
$1,500
$6,400
NC
Line Item
Total $2,740 $11,000
$7,900
Total Project
Cost:
$21,640
$ 2~164 (10% Contingency)
$23,804
Comments:
Date:
STEWARDSHIP PROJECTS FOR 2003
Damianos Woodland Preserve
1. Management Plan
2. Inventory of flora & fauna
Project: Damianos Woodlands
Tasks to be completed by, with estimated cost
DPW PLT Contract JM
Task I X
Task 2
Cornell
$1,500
Line Item
Total
$1,500
Total Project
Cost: $1,500
Comments:
Date:
STEWARDSHIP PROJECTS FOR 2003
Laurel Lake Preservation Plan
1. Adamowitz Property (Laurel Lake)
2. NOFO Property (Laurel Lake)
The tasks for the Laurel Lake Preserve would include the following items: 1. Management Plan
2. Inventory of the flora & fauna
3. Clean up of the NOFO and the Town portion of the Adamowicz Property
4. GPS of the Laurel Lake Preserve
5. Trail lay-out plan
Project: Laurel Lake Preserve
Tasks to be completed by, with estimated cost
DPW PLT Contract JM
Task 1
Task 2
Task 3
Task 4
Task 5
X
$1,330 $25,000
$3,500
X
Cornell
$9,100
Line Item
Total $1,330 $3,500 $25,000 $9,100
Total Project
Cost:
$38,930
$ 3,893 (10% Contingency)
$42,823
Comments: This project is contingent upon the purchase of the NOFO (McFeely
and Adamowicz Property). The Trail Plan would be implemented in 2004.
Date: