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HomeMy WebLinkAboutPhone Review Inc ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 9, 2000: RESOLVED that the Town Board of the Town of Southold hereby authorizes Supervisor Jean W. Cochran to execute a contract with Phone-Review, Inc. to report discrepancies to the telephone company and obtain credit for thc town. Elizabeth A. Neville Southold Town Clerk PHONE-REVIEW Since 1981 // (516) 326-5380 Fax (516) 326-0405 117 South 2nd Street, New Hyde Park, NY 11040 October 23, 2000 Elizabeth A. Neville Southold Town Hall FAX#: 631-765-6145 Dear M~. Neville: I'm sure you are very busy this time of the year because of the upcoming Election, but I think it would be wo~h it reading this. Every town and village on Long Island can surely use a rebate from the telephone company. Phone-Review has a strong presence throughout Long Island, having done audits for numerous municipalities as well as large volume accounts. Our major clients on Long Island include Winthrop Hospital, Saint Charles Hospital, Eastern Suffolk BOCES, Nassau BOCES, and the Pall Corporation. Phone-Review has been in business since 1981 and is currently performing reviews for Adelphi University and the New York City Board of Education. We pride ourselves on our references and take pride in performing quality auditing services. A few things to remember about our service: ** You supply us with one month's worth of billing and we will do thc entire review from our office. No need to bother you or your staff for numerous billcop~es.' All other lnformat~on' ' needed is obtained directly from the carrier. ** No charge if we do not obtain a credit or refund. If we do obtain a credit for you, our fee is simply 50% of the amount recovered. There are no other charges. I am sure you will agree that a review of your telephone billing would greatly benefit your municipality. I will contact you to discuss the proposal in more detail. Please contact me in the meantime if you have any questions or if you need any additional information. Very truly yours, Michele Gerowski Sales Manager MG/sue TO ~b~d I~d / INd SObOg~gTS L§:60 000~/E~/0I TIMES UNION · · · Albany, N.Y., Thursday, April I 0, 1986 Consultant finds Albany Co. overcharged $38G by NYTel By Carol Staff writer About a year ~o a Long Island coneulting firm approached Albany County about reviewing the county's telephone blll$ for The study ~$ made as a result ~e county has been re~nded $38,118 trom New York Telep~, o[ which ~f ~a split with the consultant, a county commnioe ~a told Wedn~ay. Checking the telephone bills ~ virtu~ly a Io~ot, ~aid Thomas Clips, ~$iata~t county e~utive. didn't expect they'd lind anyt~' ~e ~ajority ol the ~rc~es - S31,864 - in~iv~ ~ee years o~ ~{billlng the ~ounty se~r disuict,. 'The dis~ict'$ bibs ~ere analyzed by {he for mfl~e cha~e$ on leased lines the di$~lc~ Clan ~ald. The dis~ict is 'fairly automated i~ormation trom met~ing d~ice$ and remote d~ee~ (from v~iou$ terminals in the county} are fed back to ~e main computer {i~ Menand$) ~er the he said. 'N*~ York Telepho~ miscalculated how many miles' of li~a, he Cltngan said th~ state Public Service Commission rate schedules all~ recoveries on overrides ~ing back o~ three ye~s, ~or 1986, the se~er di~ict has sec a$ide S~,100 in ha budget for telepho~ In addition to the $M,86~ for the ae~r di$ffiCt, the county also ~$ retunded $3,S47 {or telephones in the ~ivil Deiense De.truant, which i$ equipped ~ith a 1o{ of commu~eation equip~nt including em~geney phone$. Clingan said Civil ~efense ha~ $~,000 act aside in its 19fl6 bud~t tot celephon~. Another $707 ~$ r~o~red fro~ the county home phones. The~e were no o~rc~gea in~lvi~ ~ ~[ephone~ at ll~ State ~t,, ~e co~nty offic~ b~ildin$ The Audit and Control Committee o~ the County L~la~e append a routi~ budget resolution Wed~oday allowing ~or the re~nds to be deposited the appropriate county accounts. ~t~t Muller, $po~$man for ~he telepho~ said "a number of consultants offer review of bills. Without looking at the particular bill in question, 1 home early Wednesday evenlog after the committee 'Telephoc~ bills are highly accurate g~nerally, but a mtsta]r~ is entirely possible.' he said. 'We will review any hill If any)ne has any question~.' h ~$ in April, 1985 that Phone-Review. Inc. of Florid which b~an: 'It is very liYa~ly y)ur fh-m Is being overcharged by the telephone comp;my.' percent ol the cases in which ~hey analyzed bills, 'We organization is auditing its own bills.' the letter said. county vaauld not be charged for the service, the letter said. 'How could you refuse an oiler like that," Clingan The county received halt of the I38,118 *and, of cut. se. nil futwe savings,' Clingan said. The tirm l~pt the other hail. $100,045 to K~ller Roofing of Whitehall Inc. of Colozxie for the replacement ol the tool on the William ~ Rice Building in Voorheesville which houses the county's All resolutions have T0 go betore the full legislature at its Monday night meeting, ture ol $22,653 to replace the heat exchanger tank in The Audit and Control Committee approved buying a new check-writing machine for $4,32!i lot the Finance longer. Albany County Attorney William 1. Conboy 1I said. Z0 3D~d led / INd §0~09ZE9~§ Ltl:B0 000Z/EZ/0I HONE-REVIEW, INC Since 1981 (516) 326-5380 Fax (516) 326-0405 117 South 2nd Street. New Hyde Park, NY 11040 MUNICIPALITY REFERENCE LIST City of New York City of Albany City of New Rochelle City of Troy County of Columbia Town of Hempstead Town of Norlh Hempstead Bayport Fire Depax~nent Borough of Oakland, NJ City of Olen Cove City of Stamford County of Cattaraugus County of Cayuga County of Dutchess County of Fulton County of Otsego County of Pumam Town of Babylon Town of Barker Town of Brookhaven Town of Carrolton Town of Cortland Town of French Creek Town of Lewiston Town of Livingston Town of Milton Town of Ossix~ng Town of Southampton Town of Southold Town of Stuyvesant Town of Yates Town of Yorktown Village of Ardsley Village of Amityville Village of Asharoken County of Albany City of Dunkirk City of Rome City of White Plains County of Erie Town of Islip Village of Great Neck Village of Ardsley Village of Bayville Village of Belle Terre Village of Bronxville Village of Cassadaga Village of Cedarhurst Village of Clyde Village of Dryden Village of Elmsford Village of Farmingdale Village of Crreenport Village of Goshen Village of Hastings-On-Hudson Village of Irvington Village of Lake Grove Village of Laurel Hollow Village of Lindenhurst Village of New Hyde Park Village of Nogth Tamytown Village of Patchogue Village of Pelham Village of Pleasantville Village of Port Byron Village of Poa Chester Village of Saltaire Village of Searsdale Village of Westhampton Beach Village of Williston Park PHONE-REVIEW Since 1981 (516) 326-5380 Fax (5t6) 326-0405 117 South 2nd Street, New Hyde Park, NY 11040 CLIENT AGREEMENT An agreement is hereby entered into between Following :terms and conditions: and Phone-Review, Inc. under the Phone-Review, Inc. will audit all of the client's service and equipment charges, if we find any errors, we will negotiate with the telephone company to have the errors eliminated and obtain a refund or credit for the period of time that the error existed, FEE Our fee is 50% of the amount of past overcharges credited to or collected by the client. If we do not obtain a refund or credit, there is no fee at all. Dated this day of 20__ By Phone-Rexdew, Inc, Michele Gerowsl~ PO 3~V~ IS~ / IN~ SOP09EEgI§ ~§:60 000E,,"£g/'or FROM : PhoneRmv. FAX SYSTEM PHONE NO. : 6D19792805 Mar. 14 2081 ll:~SAM Pi Pho view 900 Wheeler Road Suite 255 Hauppauge, NY 11788 Phone:631-979-2604 Fax: 631-979-2805 Email:PhoneRevieW(~aol.com Fax Cover Sheet Date: March 13, 2001 # of Pages (including cover sheet): I To Fax#: 631-765-6145 Attention: Elizabeth A. Neville Towni of Southold From: Michele Gerowski Thank you very mudh.: We received ail the paperwork needed from Mr. John Cushman. At this time we need a copy of the Tax Exempt Certificate from the Town of Southold, i have to forward it to the appropriate telephone company. It looks like the Town may be paying taxes on an SNET account. We are cU~rrently checking into this further. Thanks for your attention to this matter. New York State an~ Leca/~ales and Use Tax Exempt Organization Certification This certification is not valid }~nless all entries have been completed. ST-119.1 (6/93) I certify that the organization named above holds a valid Form ST-119, Exempt Organization Certificate, and is exempt from state and local sales and compensating use taxes on its pumhases. Enter exemiX organization number from Form ST-119 A163554 s~,?~e of omcer of o~ani~ion Title ] Date prepared Supervisor, Town of Southold Instructions Seller If all entries have been completed and an officer of the organization has signed the certification, you may accept it to ;xempt sales to the organization named. The exempt organization must be the direct pumheser and payer of record. Any bill, invoice or receipt you provide must show the orgar, ization as the purchaser. Payment must be from the funds of the exempt organization. T~.;s fO.,Tn may no*. be used to clelm exemption for the following: -- fas pu;chase of motor fuel or diesel motor fuel including N,'~. 2 heating oil (see Purchaser section) -- :~e ten-cents-per quart tax on the retail sale of lubricating oil..,'['his tax is imposed on the retail seller and included in ,'he price charged the purchaser. -- ~.ha special fe~ on paging services unless the purchaser is a vol:~nteer fire or ambulance company that has been granted ,.~emption from sales and use tax pursuant to section 1116(a)(4) of the tax law. To claim this exemption, the exempt voluntary fire or ambulance company must supply the paging service with this form and a letter that idanUfias the exempt organization and states that it is e0mmpt from the special fee on paging devices because it is a volunteer fire or ambulance company (see Notice N-92-17. fur additional information.) The exempt organization must give you certJfica~on at the time of the organization's first purchase. A separate document is not necessary fur each subsequent purchase, provided that the exempt organization's name, address, and ceraficate number appear on the sales slip or billing invoice. The certification is considered part of each order and remains in force unless revoked. If a certification with all enffias completed is net received within 90 days after the delivery of the properly or service, you will share with the purchaser the burden of proving the sale was exempt. You must keep this Exempt Organization Certification for at least three years after the date of the test exempt sale substantiated by the certification. Purchaser Complete this certification, and give it to the seller. You may get additional copies of Form ST-119.1 at any district tax office or by writing to the NYS Tax Department, Taxpayer Assistance Bureau, W A Hardman Campus, AJbany NY This form nmy be reproduced without prior permission .from the Tax Department. Your exemption from New York State and local sales ar, d use tax does not extend to officers, members or employees o'; exempt organization. Personal purchases made by these individuals are subject to sale~ and use tax. An organizatic~'s exemption does not sxtand to its subordinate or affiliated ur. its. When making purchases, subordin~.e units may not use exemption number assigned to the parent organization. Such misuse may result in the re~)ca~on of the parent organization's exemptioh. You may not use this formto make tax e~empt purchases of motor fuel, diesel mOtOr fuel, lubricating oil and, if you are not a voluntmy fire or ambulance company, to avoid the special fee on paging devices. Since No.- 2 heating oil fails within the definition of diesel motor fuel; you may' not use this furm to purchase it tax exempt. You must use Form. FT-1020, Exemption Certfficate: for Certain Tmose Imposed on Diesel Motor Fuel and Propane or Form FT-1025, Certificate for Exemption from Certain Taxes Imposed on Diesel Motor Fuel, to claim mmmption on heating oil. Hospitals that have been granted an exemption from sales~and use tax pursuant to section* 1116(a)(4) of the Tax Law may claim exempUon on the purchase of motor fuel by using Form FT-937, Certificate of Sales Tax and Motor Fuel Tax Exemption for Qualified Hospitals. Sub~tandaJ civil and/or criminal penalties will result from the misuse of this form. Phone-Review Fax (631) 979-2805 DEC 2 2 2000 December 21, 2000 Town Clerk Ms. Elizabeth A. Neville Southold Town Clerk P.O. Box 1179 Southold, NY 11971 Dear Ms. Neville: Thank you for mailing in our client agreement. We are looking forward to auditing the telephone billing for the Town of Southold. I hope the results will be mutually beneficial. I have enclosed a copy of our authorization which we will now send to the appropriate telephone companies. Please have this letter either retyped or photo copied on your organization letterhead and return it to us with a list of all your current billing numbers. In addition, please send a copy of one complete bill for each telephone account you have. This would include any and all local, intralata, long distance or other telephone billing service you may have. When we receive the necessary papers, we can then begin the review. Should you have any questions, please do not hesitate to give me a call. Have a happy and safe holiday season. Very truly yours, Michele Gerowski Account Consultant enc: Please Retype This Form Onto Your Company Letterhead Date Attention: Current Carder To Whom It May Concern: We have this date contracted with Phone-Review to serve as our agent for auditing and evaluating our telephone account. Please release whatever information they request. This authorization is to be in effect from the date indicated in this letter and continue until same is canceled in writing from our office, Phone-Review is additionally authorized to pursue credits due us for past billing discrepancies and act as our agent should a refund check be desired in lieu of a credit. Their representative will present this request when contacting your organization. Sincerely, COMPANY BY Name and Title 900 Wheeler Road / Suite 255 Hauppauge, NY 11788 Phone: 631-979-2604 Fax: 63t -979-2805 Email: PhoneReview@aol.com RECEIVED February 22, 2001 FEB 2~' 200i Southold Towo Clerk Town of Southold Ms. Elizabeth A. Neville Southold Town Clerk P.O. Box 1179 Southold, NY 11971 Dear Ms. Neville: Enclosed you will find a copy of the letter which was sent to you recently. We would appreciate it if you would get the necessary paperwork to us at your eadiest convenience. We are looking forward to performing the review of the telephone billing for the Town of Southold. For your information, if you have any hesitation regarding our firm, we have recently won a bid to perform the same audit for the Town of Southampton. If you have any questions, please do not hesitate to give me a call. Thank you for your attention to this matter. Very truly youm, Michele Gerowski Account Consultant enc: 2/26/01 - Spoke to Michele, referred her to Accounting Dept. John Cushman for copies of bills. I sent her another copy of authorization letter signed by Jean. Phone-Review Hauppau~e, New Yofl( 11788 S~te 255 · Fax ~ ) December 21, 2000 Ms. Elizabeth A. Neville Southold Town Clerk P.O. Box 1179 Southold, NY 11971 Dear Ms. Neville: Thank you for mailing in our client agreement. We are looking forward to auditing the telephone billing for the Town of Southold. I hope the results will be mutually beneficial. I have enclosed a copy of our authorization which we will now send to the appropriate telephone companies. Please have this letter either retyped or photo copied on your organization letterhead and return it to us with a list of all your current billing numbers. In addition, please send a copy of one complete bill for each telephone account you have. This would include any and all local, intralata, long distance or other telephone billing service you may have. When we receive the necessary papers, we can then begin the review. Should you have any questions, please do not hesitate to give me a call. Have a happy and safe holiday season. Very truly yours, Michele Gerowski Account Consultant enc: Please Retype This Form Onto Your Company Letterhead Date Attention: Current Carder To Whom It May Concern: We have this date contracted with Phone-Review to serve as our agent for auditing and evaluating our telephone account. Please release whatever information they request. This authorization is to be in effect from the date indicated in this letter and continue until same is canceled in writing from our office. Phone-Review is additionally authorized to pursue credits due us for past billing discrepancies and act as our agent should a refund check be desired in lieu of a credit. Their representative will present this request when contacting your organization. Sincerely, COMPANY Tnwn of Southold BY Name and Title Jean W. Cochran, Supervisor JEAN W. COCHRAN SUPERVISOR Town Hall, 53095 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Fax (631) 765-1823 Telephone (631) 765-1889 OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD December 26, 2000 To Whom it May Concern: We have this date contracted with Phone-Review t serve as our agent for auditing and evaluating our telephone account. Please release whatever information they request. This authorization is to be in effect from the date indicated in this letter and continue until same is canceled in writing from our office. Phone-Review is additionally authorized to pursue credits due us for past billing discrepancies and act as our agent should a refund check be desired in lieu of a credit. Their representative will present this request when contracting your organization. Sincerely, Jean Cochran Southold Town Supervisor Phone-Review December 21, 2000 DEC 2 2 2000 Southold Town aerk Phone (631) 979-26O4 Fex (631) 979-2805 Ms. Elizabeth A. Neville Southold Town Clerk P.O. Box 1179 Southold, NY 11971 Dear Ms. Neville: Thank you for mailing in our client agreement. We are looking forward to auditing the telephone billing for the Town of Southold. I hope the results will be mutually beneficial. I have enclosed a copy of our authorization which we will now send to the appropriate telephone companies. Please have this letter either retyped or photo copied on your organization letterhead and return it to us with a list of all your current billing numbers. In addition, please send a copy of one complete bill for each telephone account you have. This would include any and all local, intralata, long distance or other telephone billing service you may have. When we receive the necessary papers, we can then begin the review. Should you have any questions, please do not hesitate to give me a call. Have a happy and safe holiday season. Very truly yours, Michele Gerowski Account Consultant enc: Please Retype This Form Onto Your Company Letterhead Date Attention: Current Carder To Whom It May Concern: We have this date contracted with Phone-Review to serve as our agent for auditing and evaluating our telephone account. Please release whatever information they request. This authorization is to be in effect from the date indicated in this letter and continue until same is canceled in writing from our office. Phone-Review is additionally authorized to pursue credits due us for past billing discrepancies and act as our agent should a refund check be desired in lieu of a credit. Their representative will present this request when contacting your organization. Sincerely, COMPANY BY Name and Title PHONE-REVIEW Since 1981 (516) 326-$380 Fax ($16) 326-0405 117 South 2nd Street, New Hyde Park. NY 11040 CLIENT AGREEMENT An agreement is hereby entered into betweenthe Town of Southold "following :~crms and conditions: and Phone-Review, Inc. under the Phone-Review, [nc. will audit all of the client's service and equipment charges ffwe find any errors, we will negotiate with the telephone company to have the errors eliminated and obtain a refund or credit for the period of time that the error existed. DURATION This agreement will be for a term of twelve (12) months and may be renewed for a twelve (12) month term in writinc~. FEE Our fee is 50% of the amount of past overchmrgcs credited to or collected by the client. If we do not obtain a refund or credit, there is no fee at all. D,ted this 2q~ay of,,,~'~t~r' 20C0 Phone-Review, Inc, Michele G-~rows~ ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 30, 2000 Michele Gerowski Phone-Review 117 South 2na Street New Hyde Park, New York 11040 Dear Ms. Gerowski: Enclosed please find a copy of the contract between the Town of Southold and Phone- Review which has been signed by Supervisor Jean W. Cochran. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enclosure