HomeMy WebLinkAboutCapital Budget RequestsSCOTT A. RUSSELL
SUPERVISOR
Town Hall, 53095 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Fax (631) 765-1823
Telephone (631) 765-1889
OFFICE OF THE SUPERVISOR
TOWN OF SOUTHOLD
· To: All Departments
From: Scott Russell
-'Date: July 1,2010
Re: 2011 Capital Budget
The Town Board will be considering capital requests during the annual budget process
and will include approved capital items in the Capital Budget. This Capital Budget will
include all equipment and other capital purchases for the next three years.
The requested capital items will be in addition to the regular Operating Budget items.
Please submit your Capital Budget requests to the Town Clerk along with your
Operating Budget requests. Following am general guidelines you should follow in
preparing your Capital Budget requests:
Please review your operation to identify all needs for capital improvements or
equipment over the next three years. The first step is to make a listing of all
previously approved capital improvements that are in progress, or equipment
acquisitions approved but still pending (use attachment A). Once this has been
accomplished, new capital construction and equipment needs should be identified (use
copies of attachments B1 or B2 as necessary).
Requests for new capital items must include sufficient information .to enable the Board
to ind. ependently determine if the acquisition of the capital item is warranted. This
justification should, at the very least address the following factors:
· How its construction or procurement will enhance, or its non-acquisition will
negatively affect operations;
· How estimated cost was determined;
· How the estimated date needed was determined;
2011 Capital Budget
July 1, 2010
Page 2
· The source or sources of alternative financing (such as state or federal grants,
private donations, new user fees, etc.);
· Information for inclusion in bid specifications, or the availability of completed
specifications and why;
· Estimated new operating costs for 3 (three) yearn after construction or purchase;
· The last date or estimated date when a similar acquisition was made, if known;
· Suggested venderor contractor;
· The extent to which municipal personnel will be used for a construction or
reconstruction project.
In establishing your capital request, it is important for you to state the estimated
timetable for the items requested. The order or need should be identified for the
department plan as a whole and in particular for the first year of implementation.
Please contact my office should you have any questions or require further information.
Attachment A
Project
Number
Town of Sauthold
2011 Capital Plan
Current Year Approved Projects/Equipment - In Process or Pending
Description of [ P.O. or Dar9 Begun Est. Date Total Cost Cantract ] Name of
lmprovemont/ Dine of · Resolution (Acquired) ~ Completed/ (Estimated Number if i Contractor/
_ _..Equipment I Approval Number or_To Begin Acquired or Actual) Awarded I $.u~lier
Submitted by. Dale Prepared
CapitalBedgetWorkpapers
Attachment B 1
Construction
Town of Southold
9011 Capital Request
INDIVIDUAL CAPITAL PROIECT REQUEST AND ESTIMATE OF COST
1. D~partmont
3. Project Tide
2. Division
4. Location
5. Description
6. Purpose and Justifi~tion
7. Status of Plans: (check)
[ ] Plans not needed
[ ] Nothing done on plans
[ ] Preliminary estimate received
8. Estimated Cost:
Engine.~ring
Site Acquisition
Construction
Other ( )
Total
[ ] Surveys Completed [ ] Sketch plans completed
[ ] Work on plans scheduled [ ] Detail phns in preparation
[ ] Sketch plans in preparation [ ] Detail plan~ completed
11. Proposed Method of Financing:
Obligations $
Current Revenues
Specinl A~sessments
User Charges
State and Federal Aide
Other
Total $
9. Proposed Method of Construction:
[ ] Contract [ ] Municipal Employee~
10. Esfim~edProje~Expen~tures:
by Years:
2011 $
2012
2013
2014
2015
Later
Tot~s $
13. Effect the project will have on
Operating and Maintenance
Expenditures for first fin'es yeats
of operatinn (plus or minus):
2011
2012
2013
Submitted by:
Note: Furnish as much of the information requested as/z available at the t/me of
preparation. Attach maps and other supporting data that will aid in evaluating the project.
C apitalBudgetWorkpapers
Attachment B2
Town of Southold
Equipment
2011 Capital Request
1-NDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST
1. Department 2. Division
3. Ih-eject Title
4. Location
5. Description
6. Purpose and Justification
7. Status of Specifications: (check)
[ ] Not Completed [ ] Completed
8. Available Under:
State Contract [ ]
County Contract [ ]
Competitive Bidding [ ]
Mrmieipality [ ]
Other(Specify) [ ]
11. Proposed Method of Financing:
Obligations $
Currant Revenues
Special Assessments
User Charges
8tare and Federal Aide
Other
Total $
9. Estimated Date Needed:
12. If obligations are to be issued,
State: Type.
Period of Years From to
9. Proposed Method of Construction:
[ ] Contract [ ] Muaicipal Employees
10. Estimated Cost: $
13. Effect the asset will have on
Operating and Maintenance
Expenditures for first three years
of operation (plus or minus):
2011
2012
2013
Submitted by:
Note: Furnish as much of the information requested as is available at the time of
prepamtinn. Attach specifications and other supporting data that will aid in evaluating the project.
CapitalBudgetWorkpapers