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Home My WebLink AboutNY Party WorksRESOLUTION 2010-555 ADOPTED DOC ID: 6046 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-555 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 27, 2010: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Agreement between the Town of Southold and NY Par~. Works in connection with the equipment rental in an amount not to exceed $1~095.00 for the Town of Southold Youth Bureau's Family Movie Night to be held on August 20, 2010, subject to the approval of the Town Attorney, Budget Line A.7310.4.600.100. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Orlando, Councilman SECONDER: William Ruland, Councilman AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell NY Party Works 45 Jefi'yn Boulevard Deer Park, NY 11729 Phone: (631-501-1414 Fax: (631)274-4727 www.nypartyworks.com Contract Event Information: Date: Friday, August 20, 2010 Event Type: Family Day Date: Friday, July 16, 2010 Event Time: 8:00PM-10:00PM Event Location: Tasker Park, Southold, NY We will provide the following rental items: Item Name Drive in Movie Delivery Quantity Item Name Popcorn Machine with 100 servings Quantity ..with 1 event staffto be supplied by us and 1 to be supplied by you for the food machine. Electric is to be supplied by you within 100 feet (3 dedicated 20 amp lines). You will need to supply a movie-DVD. Rental Fee: $1,095.00 Sales Tax: T/E Total Due: $1,095.00 Deposit: $547.50 Balance Due: $1,095.00 Additional supplies (tbod servings, etc.): $ Ovcrtime per hour: $ N/A Signature:X Signature:X Client Name: Town of Southold Please sign here and ~l}the second page -- 5C,o4'¢ M ~- ~ t ( Gratuiti-es for thd staff are appreciated. Terms of Agreement: 1. The signed contract and 50% deposit are due no later than 10 days al~er the date of the contract. Deposits are not refundable,.but become a credit to be used for a future event within 3 months. If not used within 3 months, credit will be lost. We must be notified of a rain date by llam on the day before the event. 2. All payments are by cash, check or money order.(no credit cards) 3. Client will provide all necessary information with regard to event location, directions, and all access information. Client is responsible for all permits. 4. NYPW reserves the right to substitute any piece of equipment with one of equal or greater value. 5. Client is responsible for all needed electric within 100 tbet of set up site unless otherwise agreed to by both parties in writing. 6. NYPW is not responsible for late or impossible setups due to improper access information provided by client. W~e must be able to remove our equipment when the contracted event time is over or there will be additional charges. 7. NYPW reserves the right not to operate equipment during inclement woother(ie: wimt (over 20mph), rain, li'eezing temperatures)for safety reasons. We will still expect full payment if there are weather changes during the event. 8. We have thc right to have release forms signed. 9. Our work crews are entitled to a ten minute break each hour. 10. lfyou go to a rain date~ ~-~, ..... ~s' ~_ '-5?5 .... "---'-::~r.~ e.-.-- ~::: ...~ .~:~ -_ 11. In the event ora rain date, NY Party Works reserves the right to substitute any piece of equipment for one of equal or greater value if the original piece or pieces are unavailable on the new rain date. There may also be a truck rental charge if on the rain date all vehicles are booked. 12. Client agrees to notify and reimburse NY Party Works for all expenses, losses, liabilities, fines, penalties, and claims of every type including attorney's fees and replacement value of items if any property under this loose is damaged, lost, stolen, or destroyed .Client also agrees to hold harmless NY Party Works and all agents from all claims or loss NY Party Works may sustain as a result of damage to any leased property by any cause. 13. Client agrees to indemnify and hold NY Party Works it's agents, officers and employees harmless against any and all liability, loss, damages, penalties, costs and expenses for personal injury or damage to real or tangible personal property which NYPW may sustain, incur or be required to pay, resulting from, arising out of, or in connection with the services performed or delivered under this contract. No agreements, representations, or warranties other than those set forth in this document shall be binding on any of the parties unless set forth in writing and signed by both parties. If one or more of the provisions of this document is held invalid, unenforceable or illegal in any respect, the remainder of this loose shall remain valid and in full force and effect. 14. Ail volunteers must be at least 17 years old. 1 5. The parties herein agree that Billmar Amusements NY Party Works will grant Additionally Insured status to the person or organization signing this contract. This is a 2 page contract. I have read and agree to both pages. By: Mark Roland NY Party Works Accepted by: ~.~t tl'6~iz~tl ~ig~a[ure [ Company/Organization: Town of Southold Print Name: Philip Beltz Ad,ess: PO Box 1179 Southold, NY 11791 Phone: 631-765-5806 Fax: