HomeMy WebLinkAboutIKON Office Solutions, IncRESOLUTION 2010-554
ADOPTED
DOC ID: 6045
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-554 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JULY 27, 2010:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to enter into a 60-month Lease Agreement between the Town of
Southold and IKON Office Sointions~ Inc. for a Canon MP 3351 copier for the Southold Town
Police Department, at a monthly cost of $240.00 pursuant to the New York State contract price,
all in accordance with the approval of the Town Attorney, Budget line A. 1670.2.200.500.
Elizabeth A. Nevme
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: William Ruland, Councilman
SECONDER: Vincent Orlando, Councilman
AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell
SE?, 1.2010- 9:17AM NO. 094 P. 3
IMAGE
THIS WH,L ACI~T~E THAT YO~ HAY]g REAl) AND UND3~,RSTAM) THIS $~4]CO~X,~ A~A) TI~
AG~SEA'flg~'F A~D HA'~ IRI~V~,D A ~'01'¥ OF THIS SCHF, DULE AM) THE MAS'I~R AGI~:KM]gNT.
4. h4d{t{on~l P~vis~ms 0 Faro.Y) are:
IMAGE
Manag
Document Efficiency
At Work;
Prnduct Schedule Number:
State and Local Government Master Agreement Number:
This Image Management Plus Product Schedule ("Schedule") is made part of the State and Local Government Master Agreement ("Maz~r Agreement")
identified on this Schedule belwe~n IKON Offic~ Solutions, Inc. ("we" or "us") and
, az Customer (*'Customer" or"you"), All terms and condltlonz of the M~ter Agreement are incorporated
into this Schedule and made a part hereof. It is the intent of the parties that this Schedule be separately eafoweabl~ as a eomplete and independent
agreement, independent of all other Schedules to the Master Agreement.
CUSTOMER INFORMATION
PRODUCT DESCRIPTION ("Product")
Product De~dption: Make & Model
PAYMENT SCHEDULE
Minimum Term ] Minimum Payment
OnonthO (}Yirhout Tax)
Guaranfeed Minimum Images*°
7~ 004)
* Ba~d upon Minimum Payment Billing Frequen%'
Mini um Payment Bining Frequency
B Q
uarterly
Other:
Cost of Addiflonnl Images°
eata~CementPayment
Meter Reading/Blmng Frequency
Mo hly
° Based upon standnrd 8 ½"l ~ ~.- 1 l" paper si~. Pal~r sizes greercr than 8 ½" x 1 l" may count as mom than one image.
Sales Tax Exempt: [~ES (Attach Exemption Certificate) Customer Billing Reference Number (P.O. #, ere.)
Addendum(s) aU:ached: [] YES (check if yes and indicate total number of pages: )
TERMS AND CONDITIONS
1. The tirst Payment will be due on the Effective Date.
2. You, the undersigned Customer, have applied to us to use the above-described items C'Product'') for lawful commercial (non-consumer)
purposes. THIS IS AN UNCONDITIONAL, NON-CANCELABLE AGREEMENT FOR THE MINIMUM TERM INDICATED
ABOVE. If we accept this Schedule, you agree to usc thc above Product on nil the terms hereof, including the Terms and Conditions on the
1-888-ASKIKON 3~vw. lkon. com
Master Agreement. THIS WILL ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THIS SCHEDULE AND THE
MASTER AGREEMENT AND HAVE RECEIVED A COPY OF THIS SCHEDULE AND THE MASTER AGREEMENT.
Image Chef,az/Meters: In return for the Minimum Payment, yon are entitled to use the number of Ouarenteed Minimum Images az specified
in the Payment Schedule of this Agr~ment. Tho Meter Reading/Billthg Frequency is the period of time (monthly, qtlarterly, etc.) for which the
number of images used will be reconciled. If you use more than the Guaranteed Minimum Images during the ~elected Meter Reading/Billing
Frequency period, you will pay additional charges at tho applicable Cost of Additional Images as specified th the Payment gohednio of this
Schedule for images, blavk and white and/or color, which exceed the Guaranteed Minimum Images (''Additional Imagos"). Tho ehmge for
Addiiional Images is calculated by multiplying the number of Additional Images times the applicable Cost of Additional Images. The MoOr
Reading/Billing Frequency may be different than the Minimum Payment Billing Frequency as specified in tho Payment Schedule of this
Schedule. You will provide us or our designee with tho actual meter reading(s) by submitting meter rends electronically via an automated
meter read program, or in any other reasonable manner requested by us or our designee from time to time. If such meter reading is not
received within ~oven (7) days of either the end of the Meter Reading(Billing Frequency period or at our request, we may estimate the number
of images used. Adjustments for estimated charges for Additional Images will be made upon receipt of actual meter reading(s).
Notwithstanding any adjustment, you will never pay less than the Minimum Payment.
4. Addlttonal Provisions (if any) are:
1-888-~1SK IKON w;~v. tkon.com
IKON OFFICE SOLUTIONS, INC.
IMAGE MANAGEMENT PLUS COMMITMENTS
At Work'.
The t~low se~c~ commitments (c~[ect;~'/, ~e '~ C~') em ~oht
70 V~I~ S~ ~y, ~, PA 193~ CIK~*), ~e ~ ~ la~t d~bu~
· at IK~ a~e ~s ~e p~ ~ ~de ~1 of ~e ~c~ set ~ ~ a~ b ~ly r~p~bh
m~ a~i~e ~ ~e ~nt ~1~) de~ in ~ Im~e M~t ~ P~u~ ~u~ W ~ ~ 8~ ~h am a~, ~d~ing ~imlle
~ln~ sl~le~n and ~t ~te~ ~d ~d~ un~. ~e ~ ~[~ ~e e~ m ~ date ~e Equi~e~ ~ a~ ~ ~ a~ a~y d~ IK~'s
~M b~i~s h~, e~ud~ w~ and iKON ~zed hd~nys, They remain In
PERFORMANCE COMMITMENT
IN WITNESS WHEREOF~ each parly has caused its duly authorized officer to execule these Image Managcmenl Plus Commitments as of
IKON OFIqCE SOLUTIONS, INC.
No, me:
Tide:
04/24/2006 01:03 PAX 631 547 5546 IKON OF;ICE soLUTIONS
State and Local Government
Master Agreement
Fu.~ ~,d Ntme: Totm., Of Sour:hold - Pol/.ce
Namb~
Document Efficiency
AZ Work;
~,~rm: 41405 Route 25 - PO Box 9L1
Cte
F~ai~eN~n ~631) 765-27~5 ~mal~&m, pRaraik~to~,soutbold.ny.us
Scott A. Russell, Supervisor
F~ ~..~ (631) 76.5-2715
~0.293 :. 2
ADDENDUM ("Add~ndum'), dated sa of thc ~q de)' of
A$tce4wenc ]~0. ~0~34SS ,. ("Agl~uent"),
~11 ~ ~006 .' ~IWC~ IKON O~ce
~ovn ~ southern ., ,
("Customer" o~ '~ou"),
I. ae 01:~ 'er I ~'n¥~nen .TIisdiirdsenfeitceoLrSel}iior~3811flllbeattl~lldedforeadasfollowa:
"iran)' Jseylllet14 or other at~oo~l payable ultdcr any Schedule to Ibis Mnslcr Agreement ia
not paid withifl (alt ~yll Oil ~ due data, ' ~ ' , a
~merfi~ U~der the Onffo~ Co~l~er¢lnl Co(tot T~ followf~ s~t~l~ sl~l[ be ad~d to thc end o~
Sec~o. 16 O~lbe A~l~onla~l:
*qqoh,dtfialandlng, ~.nytbin~ to t~c aontm'y hi ecoo~nee wide this S~fton J6, R~is ~tcr
A~enlonf ~ entered Imp pu~ua~t lO c~taht provls;ol~ contained in ~ectlon 10~-b, New
3, ~ectlon lg-N0il*Aal~ot)fiadl_ol) of ~?u:tcls; $c~tknl 19 o~' tl~ A~'ccJl~cnt shall be ¢Ialeted In its
alu~ret~ slid aubst~Luled With the fell0wiog in §C~ th~teo~':
"19. ~, You Intend
The person Iff ebat~e of
~q~msJ ~ all Paynims to b~ome d~,o in such ~cal p~od. We aokaowfcdGe (hat
Tier ally Schedule lo this M~st.. Asreement sball COl~([tu[~ ti) a mul{iple fiscal year direct
or i~tdi~t d~( or fll~l~lal oMigati~; or (ii) ~. ~lfgnfion pa~blc lo any ~cal year
specified above), ~¢epl
Work Order- US
IKON Office Solutions, INC.
Document Efficiency
At Work:
Bill ToCusl No.: Pymt Method:
Bill To Customer:. Town Of Bouthold
Address: 4¶-406 State Route 26
City: Peconlc State: NY
Customer Contact: Lloyd Retaenberg
IKON Sales Rep: Roeaann Randazzo
MPS/FSM/SAM/SAC:
Ship To Customer No.: PO No: PO Date:
Ship To Customer:
Address:
Zip: '11968 City; State: Zip:
Tille: Network Admln Phone: 63'1-766-189t
Phone: 631-768-3683
SC: SC-C: SA/SSA:
Title:
~ooument Eflidency
A~*: Equipment Removal Authorization
Equipment Owned by Customer
Contact Name
E-mail Address
Town of Sosthold - Police
__ Date Prepared [ ................ I
Phone ]631-76S-2~00
Fax
~ Check if Addidenal Preduct Descripden ~e~s) ettsched
This Authodzallon will confirm that you desire to engage IliON Office Solutions, Inc. ("IKON") to plek-up end remove certain items of equipment that arc
owned by yon, end that you intend to issue written or eleetrunin removal requests (whether such equipment is identified in this Authorization, in a purehase
order, in a letter or other written fonn) ~o us from tlm~ to time. Such removal request will set forth the locatiun, make, model and serial number of
equipment to be removed by IKON. By signing below, you confirm that, with respect to eve. o, removal request issued by you (1) IKON may rely on ~be
request, (2) thc request shall be govamed by this Authorization, (3) you have good, valid and marketable title to such equipment and have satisfied all peymem
end other obligations ~lating te such equipment which may be owning to any third party under applicable lease, financing, sale or other agreements, (4) you
have obtelund any end ail encessm3, consents end approvals required to authotlze IKON to remova such items of equipment and to take title thereto, and (5) by
thb Authorization. you hereby transfer good end valuable title and ova~r shlp to IKON to the equipment, ~ end clear of any end all linns and encumbrances
of eny nat0re whatsoever and you will cause to be done. executed end deliva~d all such further instruments of convayanco as may b~ reasonably requested fox
the vaslln~ of good title in IKON. IKON does not assume eny obligation, payment or otherwise, under any lease, fins.ning, sale or ethos agr~munts
to eny equipment. Such agreements shall remain you sole r~sponsibtllly. As a material condition to the petfonnenco by IKON, you hereby relcose IKON fro~r
end shall indenmtfy, d~md end hold IKON hannl~s from end against, uny and all claims, liabilities, costs, exp~zcz and f~s arising from or relating to an
breech of your repmsuntellons or obligations in this Authorization er of any obligation owing by you to any third parly in rsepeot of ali equipment identified
Make, Model, Serial Number ~_ ~_/I!J_K~93~6510~173~ ......................... .] Contact
Pick-upAddress [4_L495_~25_ ................................. ] Phone
city
Msk~, Model, Serial Number
Pickmp Addrees [ .............................................................. ~ Phone
~at Gatsik ........
1631-765-2600 *
J stete Zip Code
Make, Model, Setlui Number I ............................ tact
Piok-upAddrese [ ..................................... [ Phone
State [ ..... I Zip Code
Make, Model, Serial Number [- ........................ 'l Cont.ot
Pink-upAddmss [ ........... 1 Phone
............. Ilatsta [ I Zip Code
Title
Date
Authorized Signature [
Signatarc Printed Name [ ........
Title I _
Digital Connectivity Information S_urvey,_. .
~^.~n. nv Name' "'7'-O~.)A ) (~' ~(~'/~-/-~o I~ Sales Representative: ~ ~n ~
MalnCo~ct. ~l~~ Phone ~__ Emal,:
IT Contact. ~ ~ Pho~. ~ Emall
To ensure a smooth network Installation st the oustomer's site, the following Information should be g/van
to the IKON Service Tach prior to the Installation or provided to fha Tach st the time of Installation.
It Is the customer's responslbtiIP/ to get this Information from their IT Adrelnlstrefor, Computer Tach, Network Tach or Emati provider.
/
Manufacturer:
Set Up: B~.,Prlut [~x [] Scan to Emall Q,8"san lo Folder
Nstwork Type: [] Windows Server Client: [] 0x [] 2000 [3 XP [] Vista
13 Macintosh O$:
[] Malnfreme Type: [] UNIX [] LINUX [] DOS
[] Other:
IP Address:
Gateway: .
PRINTING TO THE DEVICE
Suhnet Mask:
DNa Server Name
or IP Address:
SCAN TO EMAIL
IP Address: Subnet Mask:
DNS Server Name
(:~,~ Gataway: or IP Address:
Host Name: Domain Name:
$MTP Name or . Emall Address a~elgned
IP Address: lo the machine:
User Name: Password:
~Folder Path:
SCAN TO FOLDER
(IT Is to create a shared folder with permissions at the Host PC or Server.)
User Name: Password:
IT to provide a 'User Name with write permtaslone to the folder with a Password whioh never expires.)
Power Requirements Key
115VACI$§A NEMA §-15R (~)
120VAC/20A NEMA 5-20R
208VACI20A NEMA 6-20R
208VACI60hz NEMA 6-1 JR
120/208VAC NEMA L21-30R
Customer Name: '"~'0 CO Yl, <;:::)'~ DG l~ Customer Signature: