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HomeMy WebLinkAboutRoad Treatment - Oil & SandELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 30, 2010 Corazzini Asphalt, Inc. P O Box 1281 Cox Lane Cutchogue NY 11935 Dear Mr. Corazzini: This office has been informed that the following project has been completed and your bid bond/check can be released: 2009 Road Treatment # 1-6, & 8 Enclosed please find your bid bond/check no.1060333, 1060334, 1060335, 1060336, 1060310, 1060337 and 1060338 dated May 27, 2009. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Encs. Postage Certified Fee r-R (Endorsement R [:3 Restricted Delive [:3 rM ~ Total Postage & Fees Postmark Here · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. · Pdnt your name and address on the mveme so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if sbaca permits. 1. Article Addressed to: 2. Article Number D. Is delive~J dlfferent from item 17 If YES, enter deliver/address below: 'O [] No [] F_~press Mall 1-11 Retum Receipt for Merchandise [] C.O.D. 7009 0820 0001 7820 6064 PS Form 3811, February 2004 Domee~ R~um R~IX PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 · Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 MEMORANDUM TO: FROM: DATE: RE: Elizabeth A. Neville Southold Town Cler~---'7~ Peter W. Harris Superinlcndenl of Highways June 3, 2009 Resurfhcing Bids (8) I have reviewed all bids received in connection with the above and recommend that the Southold Town Board consider the tbllowing resolution(s): 2009-1 l CA TE GOR Y: DEPARTMENT: Bid Acceptance }tighway Dcpartmcnt Accepl Bid. Jor Roud 7?t, alment ~il ()il and ~5'and RESOLVED that thc Town Board of thc Town of Southold hereby accepts the bid of Corazzini Asphalt~ Inc. for furnishing and placing Bituminous Surface Treatment Liquid Asphalt Grades 50% MC-250 and 50% RC-250 with Screened Sand ("Oil and Sand") within the Town of Southold, all in accordance with the bid specifications and 'lown Attorney, and as fbllows: Bituminous Surface Treatment Town (Mainland) $ 2.65 per sq. yd. Fishers Island $ 6.75 per sq. yd. Schim Mix Asphalt $ 84.00 per ton $ 185.00 per ton Fog Coat $ 2,00 per gallon $ 3,00 per gallon 2009-I l CA TEGOR Y: DEPARTMENT: Bid Acceptance Highway Department Accept Bid for Road Treatment #2 Oil and Stone RESOLVED that thc Town Board of the Town of Southold hereby accepts the bid of Corazzini Asphalt~ lnc.~ for furnishing and placing Bituminous Surface Treatment RC-250 Liquid Asphalt &lA Stone {"Oil and Stone"} within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as tbllows: Bituminous Surface Treatment Town (Mainland) $ 2.45 per sq. yd. Fishers Island $ 7.25 per sq. yd. Schim Mix Asphalt Concrete $ 71.00 per ton $ 160.00 per ton Fog Coat $ 2.00 per gallon $ 3.00 per gallon 2oo9q I Bid Acceptance Highway Departmenl Accept Bid.[or Road Treatmenl - #3 Liquid Asphalt RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Asphalt, lnc., for furnishing and placing Liquid Asphalt Grades RC-250 & MC-250 within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Furnish and Place Town (Mainland $5.00 per gallon Fishers Island $7.00 per gallon 2009-1 I CA TEGOR Y: DEPARTMENT: Bid Acceptance Highway Department Accepl BidJbr Road Treatmenl - #4 Sand Mix (Type .5 Shim) RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Asphalt, lnc.~ for furnishing and placing Hot Mix Asphalt Concrete Pavement "Type 5 Shim" Sand Mix Asphalt within the Town ol'Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Hot Mix Asphalt Concrete Pavement 3X 500-1000 tons 4X Over 1000 tons Town. (Mainland) $64.00 per ton $64.00 per ton Fishers Island $175.00 per ton $175.00 per ton 20o9-11 CA TE GOR ¥: DEPARTMENT: Bid Acceptance Highway Department Accept Bid,/br Road 1?eatment - #5 "/3pe 6 Top" RESOLVED that the Town Board of thc Town of Southold hereby accepts the bid of Corazzini Asphalt~ lnc.~ tbr furnishing and placing Hot Mix Asphalt Concrete Pavement "Type 6 Top" within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as tbllows: Town (Mainland) Fishers Island 3X 500-1000 tons $64.00 per ton 4X Over 1000 tons $64.00 per ton $175.00 per ton $175.00 per ton 2009-[1 CA TEGOR Y: DEPARTMENT: Bid Acceptance Highway Department Accept Bid./bt Road Treatment - #6 RC-250 Liquid Asphalt Oil & Recycled Stone RESOLVED that thc Town Board of the Town of Southold hereby accepts the bid of Corazzini Asphait~ Inc. for furnishing and placing Bituminous Surface Treatment RC-250 Liquid Asphalt "Oil & Recycled Stone" within thc Town of Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Town (Mainland) Bituminous Surface Treatment Schim Mix Asphalt Concrete Fog (,'oat $ 2.05 per sq. yd. $ 86.00 per ton $ 2.00 per gallon 2009-1 l CA TEGOR Y: DEPARTMENT: Bid Acceptance Highway Department Accept Bid,/hr Road Trealmenl - rt 7 Type H Micro-Su(facing RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Thomas H. Gannon & Sons~ Inc. for the application of Polymer Modified Emulsified Asphalt Pavement Type I1 Micro-Surfacing within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as Ibllows: Type 11 Micro-Surthcing Truing & l,eveling (Type 5 Shim) $ 1.92 per sq. yd. $175.00 per ton 2oo9-1 I CA TE GOR Y: DEPARTMENT: Bid Acceptance Highway Department Accept Bid for Road Treatment - ~8 Type 6 Asphalt (?bwn Pickup) RESO1,VEI) that the '[own Board of the Town of Southold hereby accepts the bid of Corazzini Asphalt~ Inc.~ in the amount of $59.00 per ton~ for the purchase of Type 6 Top Hot Mix Asphalt, to be picked up and used by the Southold Town Highway Department~ all in accordance with the bid specifications and Town Attorney. cc: John A. Cushman Town Attorney Linda Cooper Lynda Rudder ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 9, 2009 Richard Corazzini, Jr. President Corazzini Asphalt, Inc PO Box 1281 Cutchogue, NY 11935 Dear Mr. Corazzini, Jr.: Congratulations. At the regular Town Board meeting held on June 2, 2009, the Town Board accepted the bid of Corazzini Asphalt, Inc. for the following Road Treatment bids for the 2009 Calendar year: Road Treatment # Road Treatment # Road Treatment # Road Treatment # Road Treatment # Road Treatment # Road Treatment # 1 Oil & Sand 2 Oil&Stone 3 Liquid Asphalt 4 Sand Mix (Type 5 Shim) 5 Type 6 Top 6 RC-250 Liquid Asphalt Oil & Stone 8 Type 6 Asphalt to be picked up Certified copies of the resolutions are enclosed. This year's bid deposits Will be returned to you at the end of the contract. Enclosed please find last year's bid deposits. Thank you for your bid. Ens. Very truly yours, Lynda M Rudder Deputy Town Clerk · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery Is desired. · Pdnt your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mai[piece, or on the front if space permits. t. Article Addressed to: [] Agent B, Received by ( P~fntsd Name) C. Date of Delivery D. Isdelive~yaddmssdifferent from item 17 [] Yes If YES. enter delivery address be[ow: [] No 7009 0820 0001 7820 5449 , PS Form 3811, FebnJary 2004 Domestic Return Recerpt Southold Town Board - Letter Board Meeting of June 2, 2009 RESOLUTION 2009-499 ADOPTED Item # 5.18 DOC ID: 5049 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009~499 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 2, 2009: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of .Corazzini Asphalt~ Inc, for furnishing and placing BituminoUs Surface Treatment Liquid Asphalt Grades 50% MC-250 and 50% RC-250 with Screened Sand ("Oil and Sand") within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Bituminous Surface Treatment Schim Mix Asphalt Fog Coat Town (Mainland) $ 2.65 per sq. yd. $ 84.00 per ton $ 2.00 per gallon Elizabeth A. Neville Southold Town Clerk Fishers Island $ 6.75 per sq. yd. $ 185.00 per ton $ 3.00 per gallon RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Thomas H. Wickham; Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Ru.ssel Generated June 8, 2009 Page 25 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING May 28, 2009 at 10:00am #1 Oil & Sand One (1) bid was received: Corazzini Asphalt,Inc. P O Box 1281 Cox Lane Cutchogue NY 11935 Bituminous Surface Treatment Schim Mix Asphalt Fog Coat Town $2.65 s.y. $84.00 ton $2.00 gallon Fishers Island $6.75 s.y. $185.00 ton $3.00 gallon LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: ~. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York ! 1971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft~ certified check~ or bid bond, in the amount of $100.00~ will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York; until 10:00 A.M., Thursday, MAY 28, 2009, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the tYPe of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 5, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 14, 2009, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Attorfiey John Cushman} Comptroller Brown's Letters Construction Data Town Board Members Superintendent of HighwaYs Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board 50% MC~250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Item # 1 Calendar Year 2009 ITEM NO. 1 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS BITUMINOUS SURFACE TREATMENT 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & S AND" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR TO NOTIFY AT LEAST 24 ANY WORK ON RESIDENTS MUST AFTER DELAYS WEATHER REQURIED RESIDENT PRIOR TO ROADS. NOTIFIED INCLEMENT OPERATIONS. SHALL BE EACH HOURS TOWN BE RE- DUE TO OR JOB 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Item #1 Calendar Year 2009 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided: The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent; Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval &the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addi'essed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder fred discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a Written instruction to all bidders. 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Item # 1 Calendar Year 2009 D; PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the fight to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award ihe project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a propoSal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for.the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any'technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that Such bidder is property qualified to carry out the obligations of the contract and to 'complete the work contemplated therein. Conditional bids will not be accepted. H. ' PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment' of the character and in the amount required to complete the proposed work within the specific time. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will' be required to appear before the Town in person; or ifa firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal- The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor ~s responsible for being familiar with the latest available sdhedules. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and appr~oved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liabili ,ty and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts o£such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability, and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, o_rid in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1.000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out ofihjury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate there from, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall fumish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Item # 1 Calendar Year 2009 PROPOSALFORM TO: SOUTHOLD TOWN BOARD TOWN HALL PO BOX 1179 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work: that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" ltem# 1 Calendar Year 2009 BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE' OF: FURNISH AND PLACE THE FOLLOWING WITHIN Bituminous Surface Treatment - Liquid Asphalt 50% RC-250 & 50% MC-250 With Screened Sand (50,000 +/- Sq. Yds.) SOUTHOLD TOWN: (written in words) Per Sq. Yd. (written in numbers) Per Sq. Yd. FISHERS ISLAND: (written in words) Per Sq. Yd. (written in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete -Type 5 (500 '+/- Ton) SOUTHOLD TOWN: (writted in wbrds) Per Ton ?q. ea (written in numbers) Per Ton FISHERS ISLAND: (written in words] Per TOn/ / (written in numbers) Per Ton Fog Coat: Liquid Asphalt - 50% RC-250 & 50%MC-250 (50 +/- Gallons) SOUTHOLD TOWN: Two (written in words) Per Gallon (written in numbers) Per Gallon FISHERS ISLAND: (written in words) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Item # 1 Calendar Year 2009 agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: 7 3 q.-- .q~ o0 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Item #1 Calendar Year 2009 1. DESCRIPTION Bids are requested for the purchase and application of Bituminous Surface Treatment that consists of LIQUID ASPHALT (50%Grade RC-260 & 50% Grade -MC-250) & SCREENED- SAND for the use in repair & maintenance of the Town Highways for the calendar year. The contractor shall also be required to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the calendar year. 2. MATERIALS Asphalt Road Material shall be Grade RC-250 and shall meet the following Specifications: TEST Grade RC-250 Grade MC-250 Water, Max. (%) 0.2 Flash Point, C.O.C. F, Min. Kenematic Viscosity ~ 140 F, Centistokes 250 - 500 Distillation: % Total Distillate to 680 F., by Vol. To 437 F Min. 35 To 500 F Min. 60 To 600 F Min. 80 Residue from Distillation to 680 F % Volume by Difference, Min. 65 Tests on Residue Absolute Viscosity 140 F 600 - 2400 Ductility, 5 cm/min. ~ 77 F, em min. 100 % Sol. In CCL4, Min. 99 Required Temperature Mixing 100 - 175 Spraying 80 - 250 0.2 150 250-500 0-10 15- 55 60-87 67 300-1200 100 99 100-200 100-200 SCREENED SAND shall be clean of all foreign matter and debris. 3. WEATHER LIMITATIONS The material shall be spread only when: The road surface and atmospheric temperatures are at least 45 degrees F and rising. 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Item # 1 Calendar Year 2009 The weather is not foggy or raining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Construction limits shall be between May 1 & November 1. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt & sand materials must be delivered to and applied within the. Town of Southold. The successful bidder will be required to deliver and apply such asphalt & sand materials in quantifies as directed by the Superintendent of Highways. Ail bituminous material distribution vehicles shall have full circulation spray bare & be equipped with a wheel calibrated instrument that will indicate pump output in gallons per. minute to verify accuracy of application. Sand spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pet holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard prior to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the area to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of bituminous material (50% RC- 250 & 50% MC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with clean Screened Sand at the approximate rate of 40 lbs. per square yard. The sand course shall be completely rolled twice with a self-propelled pneumatic roller 5. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance, and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. END OF SPECIFICATION: 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" STATEMENT OF NON-COLLUSION ltem# 1 Calendar Year 2009 (To be completed by each Bidder) In accordance with Section 103-d General Mtmicipal Law, effective September 1, 1966, every bid or proposal hereafter mad~ to a political subdivision of'the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the ease of a joint bid, each party 'thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any .other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fullY informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that ~' ~ ~ P'"'d (Name of signatory) (Name of Corporation) ofthe Be authorized to sign and submit the bid 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 Or proposal of this corporation for the following Project: Item # 1 BITUMINOUS SURFACE TREATMENT 50% MC-250 & 50% RC-250 LIQUID ASPHALT . "OIL & SAND" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal, the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted_t~bY (~te'~f2~t~'2t' /~$'~ corporation at a meeting of the Board of Directors, held on the ~ day o, (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. MARIA A: KRUPSKI Notary Public, State of New York No 01KR6198687 Qualified in Suffolk cour~y Term ExDires December 29, 2012 ASPHALT PRICE ADJUSTMENT DESCRIPTION_.. This item will provide lbr additional compensation to, or repayment by, the Contractor ?or increases or decreases in the price oI asphalt tln'oughout the life of the Contract. This adjustlnent will be computed within the prescribed conditions and in conformance with written proceduses of thc Toum of Southold. ELIGIBLE ITEMS. Price adjnslmen~s will be determined for eligible items listed elsewhere in this proposal. No adjustment will be provided for any new Items incorporated inlo thc work by orders-on-contract or those items paid for under force account or agreed unit prices. In additiom work ordered by the Engineer and perforated by the Contractor at his o,aq~ ekpense will not be eligible for asphah price adjustment. METHOD OF COMPUTATION 1. ASPI-LALT PRICE ADJUSTMENT a. The quanlity of asphalt (tons) considercd for adjustment will be determined by multiplying the quantity of eligible items placed by their conversion factor as listed in Table. b. Asphalt price adjustment wil be based on the lbllowing fomnulas: · When the price increases: Asphalt adjustment ~ (~quantity of asphalt) X (conversion rotor)) X ((average posted price) - (asphalt price index price + $10.00)) · When the price decreases: Asphalt adjustment = ((quantity of asphalt) X (conversion factor)) X ((average posted price) - (asphalt index price - $ ~ 0.00)) Where the: Asphal! index Price A fixed price per ton of asphalt. This price is used solely as a base from which to compute asphalt price adjnstments. Its dollar amount is specified in the asphalt p~ce adjustanent note, as listed in Table. Average Posted Price The average FOB terminal price for ttmnodified PO 64~ 22 binder or approved eqtml, without anti= stripping agent, will be detem~incd by thc Town of Southold monthly, based on prices of the New York Slate Department of Transportation (NYSD.OT) approved primary sources of pe~Tormance gTaded binder The asphah price adjustment will be based solely on thc price chan es will be given to the situation where an individual supplier's price for asphalt as determined by the above formulas. No considerat n exceeds the Average Posted Pr/ce nor shall any adjusm]ent be made Unless lhe Average Posted Price i~ eithe~ $]0 O0 greater than or less than the Asphalt Index PDce. METHOD OF MEASUREMENT: Thc necessary (NEC) ltm~p stun shown in the proposal for this ite~m shall be considered the price bid. a/though actual payment will l'~Z/(I5 'US 'I'UE 13:§1 FAX 631 768 6148 S01.1THOLD TOWN CLERK be based on the work performed. The NEC Jump sum is not to be altered in any manner by the bidder. 3. BASIS OF PAYMENT: The actual asphalt price adjustment will be made every thirty (30) days and will be based on d~e methods of computation previously described in this specification. No adjustments, eithur positive or negative, will be made until payment of the final estimate. The adjustment will be based on the quantity of eligible items placed and the Average Posted Price in effect at the time the Work Order was issued. For the purpose of calculating asphalt price adjustment, tI~e Average Posted Price will be taken from the "NYSDOT Average Posted Price for Fuel, Asphalt and Steel Price Adjustments" and will apply to eligib[~ work performed as directed by the Wbrk Order. ASPHALT PRICE ADJUSTMENT The Asphalt Index Price which shall apply to the Contract shalI be $406.00 per ton. ASPHALT PRICE ADJUSTMENT FACTORS FOR MUNICIPALITll MATER:IA:L DESCRIPTION CONVER"SlO:N ~" FACTOR~ * ITEM N'UMB:ER l[titu:mine~us Stabilized Course 0.065 t PGB/yd~ ' 302.01, .0102 ItMA Type 1 Base 0.050 t PGB/t 403 I 1 x,,c,,cx .HMA Type 2 Base 0.035 t PGB/t 403. ! ~HMA Type 3 Binder 0.055 t PGB/t 403.13xxxx lIMA Type 5 Shim 0.077 t PGB/t 403.15xxxx lIMA Type 6, 6F2 6F3. Top Course 0.062 t PGB/t -- 403.17xx,'cx I-[MA Type 7, 7F2, 7F3 Top Course 0.063 t PGB/t 403.19xxxx True and Leveling See Note 4 403.2 lxxx~ Asp:hal. tic, Sealants. (ASTM 6690) 0.00272 t ?GBigal - 402.75XX RR Paver Pla~ed Surface Treau*nent 0.0013 t PGB/yd-' 402.918x02 ER, 402.928x02 RR, Types A, B and C 402.938x02 ER Taok Coat (Asphalt Emulsion) 0.0012 t PGB/gal 407~01 RR Bituminou..~s Material (Pav_ement, Shoulders) 0 0025 t PGB/gal 410.07 Micro-Surfacing, Type II 0.090 t PGB/t 410. 102102 RR '- Micro-Surfacing, Type III and Rut Filling 0.075 t PG~B/t 410.103102 RR, .104[02 RR Quick-S?t Slurry, Type II 0.115 t PGB/t 410.202302 RR Quick-Set Slurry, Type II1 0.100 t pGB/t 410.203302 RI( ~Aspha_lt Sid~,valks, Driveways See Note 5 608.02>~x RR Miscellaneous Asphalt 702-07 0.0040~PGB/gal , 618.07 Asphalt Emu s o ~ 702-3001 0,0021 t PGB/gal 618.300 I, 407.02 RI{ Asphalt Emulsion 702-3101, 702-3102 I 0.0024t PGB/~gal 618.3101, 618.3102 l:~/O8 'OB TUE 1,3;81 FAK 631 ?65 6145 SOUTHOLD TOWN CLERK ~ 003 Asphalt Emulsion 702-3201, 70 702-3401, 702-3402 Asphalt Emulsion 702-3501, 7023601 Cationic Asphalt Emulsion 702-400 Ca~Jonic Asphalt Emu Ision 702-410 I, 702- 4-2'01,702-4301 Cationic Asphalt Emulsion 702-4401, 702- 450t 1 0.0025t PGB/gal 618.3201, 618.3301, 618.3401, __ 618.3402 0.0022t PGB/gal 618.3501, 618.3601 618.4001~ 407.02 RR 618.4101, 618.4201, 618.4301 ' 0.0023~t PGB/gal 0.0025 t PGB/gaI 0.0022 t PGB/gal 618.4401, 618.4501 Item Number: This is the contract pay item number under wh¢ch these materials are most frequently Paid. Unless indicated otherwme, materials similar to those Indicated under the column entitled "Material Description" are also eligible for adjustment using the factor listed for a similar material with the same pay units regardless of the actual contract pay item number. Contact the Engineer with any questions regardfng, applicability of contract pay items that are not listed. In accordance with Standard Specificabon §898-3,01, the index value for the asphalt price adjustment s me average posted price of Performance Graded Binder (PGB) for the month of bid letting. 2. A two digit suffix :RR) at the end of a contract pay item indicates a special specification. 3. The conversion factors for HMA mixed with slag shall be increased by 25%. 4 The conversion factor for True '& Leveling, Driveways, or other items that allow mix options will be based on the actual mixtures used. #9294 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successively, commencing on the 14th day of May, 2009. Principal Clerk Sworn to before me this ~j~day of ~ 2009. NOTARY PU~LIC-~i~'i'~ Or NEW YORK No. 01 -VO61050E, 0 Q,J~l!f~ed t~ ~!.~0!~ County ASPHALT PRICE ADJUSTMENT DESCRIPTION: This item will provide for additional compensation to, or repayment by, the Contractor for increases or decreases in the price of asphalt throughout the life of the Contract. This adjustment will be computed within the prescribed conditions and in conformance with written procedures of the Town of Southold. ELIGIBLE ITEMS. Price adjustments will be determined for eligible items listed elsewhere in this proposal. No adjustment will be provided for any new Items incorporated into the work by orders-on-contract or those items paid for under force account or agreed unit prices. In addition, work ordered by the Engineer and performed by the Contractor at his own expense will not be eligible for asphalt price adjustment. B. METHOD OF COMPUTATION 1. ASPHALT PRICE ADJUSTMENT a. The quantity of asphalt (tons) considered for adjustment will be determined by multiplying the quantity of eligible items placed by their conversion factor as listed in Table. b. Asphalt price adjustment will be based on the following formulas: · When the price increases: Asphalt adjustment = ((quantity of asphalt) X (conversion factor)) X ((average posted price) - (asphalt price index price + $10.00)) · When the price decreases: Asphalt adjustment = ((quantity of asphalt) X (conversion factor)) X ((average posted price) - (asphalt index price - $10.00)) Where the: Asphalt Index Price. A fixed price per ton of asphalt. This price is used solely as a base from which to compute asphalt price adjustments. Its dollar amount is specified in the asphalt price adjustment note, as listed in Table. Average Posted Price. The average FOB terminal price for unmodified PO 64- 22 binder or approved equal, without anti~ stripping agent, will be determined by the Town of Southold monthly, based on prices of the New York State Department of Transportation (NYSDOT) approved primary sources of performance graded binder The asphalt price adjustment will be based solely on the price changes for asphalt as determined by the above formulas. No consideration will be given to the situation where an individual supplier's price exceeds the Average Posted Price, nor shall any adjustment be made unless the Average Posted Price is either $10.00 greater than or less than the Asphalt Index Price. 2. METHOD OF MEASUREMENT; The necessary (NEC) lump sum shown in the proposal for this item shall be considered the price bid, although actual payment will be based on the work performed. The NEC Jump sum is not to be altered in any manner by the bidder. BASIS OF PAYMENT: The actual asphalt price adjustment will be made every thirty (30) days and will be based on the methods of computation previously described in this specification. No adjustments, either positive or negative, will be made until payment of the final estimate. The adjustment will be based on the quantity of eligible items placed and the Average Posted Price in effect at the time the Work Order was issued. For the purpose of calculating asphalt price adjustment, the Average Posted Price will be taken from the "NYSDOT Average Posted Price for Fuel, Asphalt and Steel Price Adjustments" and will apply to eligible work performed as directed by the WOrk Order. ASPHALT PRICE ADJUSTMENT The Asphalt Index Price which shall apply to the Contract shall be $406.00 per ton. ASPHALT PRICE ADJUSTMENT FACTORS FOR MUNICIPALITIES CONVERSION * ITEM NUMBER MATERIAL DESCRIPTION FACTOR Bituminous Stabilized Course 0.065 t PGB/yd3 302.01, .0102 HMA Type 1 Base 0.050 t PGB/t 403.1 lxxxx HMA Type 2 Base 0.035 t PGB/t 403.12xxxx HMA Type 3 Binder 0.055 t PGB/t 403.13xxxx HMA Type 5 Shim 0.077 t PGB/t 403.15xxxx HMA Type 6, 6F2, 6F3. Top Course 0.062 t PGB/t 403.17xxxx HMA Type 7, 7F2, 7F3 Top Course 0.063 t PGB/t 403.19xxxx True and Leveling See Note 4 403.21 xxxx Asphaltic Sealants (ASTM 6690) 0.00272 t PGB/gal 402.75XX RR Paver Placed Surface Treatment 0.0013 t PGB/yd2 402.918x02 PR, 402.928x02 PR, Types A, B and C 402.938x02 PR Tack Coat (Asphalt Emulsion) 0.0012 t PGB/gal 407.01 RR Bituminous Material (Pavement, Shoulders) 0.0025 t PGB/gal 410.07 Micro-Surfacing, Type II 0.090 t PGB/t 410.102102 RR Micro-Surfacing, Type III and Rut Filling 0.075 t PGB/t 410.103102 PR, .104102 PR Quick-Set Slurry, Type II 0.115 t PGB/t 410.202302 RR Quick-Set Slurry, Type III 0.1~)0 t PGB/t 410.203302 PR Asphalt Sidewalks, Driveways See Note 5 608.02xx RR Miscellaneous Asphalt 702-07 0.0040t PGB/gal 618.07 Asphalt Emulsion 702-300i 0.0021t PGB/gal 618.3001, 407.02 RR Asphalt Emulsion 702-3101, 702-3102 0.0024t PGB/gal ___ 618.3101, 618.3102 Asphalt Emulsion 702-3201, 702~3301, 0.0025t PGB/gal 618.3201, 618.3301; 618.340J~ 702-3401, 702-3402 618.3402 Asphalt Emulsion 702-3501, 702-3601 0.0022t PGB/gal 618.3501, 618.3601 Cationic Asphalt Emulsion 702-4001 0.0023t PGB/gal 618.4001, 407.02 RR Cationic Asphalt Emulsion 702-4101, 702- 0.0025 t PGB/gal 618.4101, 618.4201, 618.4301 4201, 702-4301 Cationic Asphalt Emulsion 702-4401, 702- 0.0022 t PGB/gal 618.4401, 618.4501 450t Notes: 1. In accordance with Standard'Specification §698-3.01, the index value for the asphalt price adjustment is the average posted price of Performance Graded Binder (PGB) for the month of bid letting. 2. A two digit suffix (RR) at the end of a contract pay item indicates a.special specification. 3. The conversion factors for HMA mixed with slag shall be increased by 25% 4. The conversion factor for True'& Leveling, Driveways, or other items that allow mix options will be based on the actual mixtures used. Item Number. This is the contract pay item number under which these materials are most frequently paid. Unless indicated otherwise, materials similar to those indicated under the column entitled "Material Description" are also eligible for adjustment using the factor listed'for a similar material with the same pay units regardless of the actual contract pay item number. Contact the Engineer with any quegtions regarding applicability of contract pay items that are not listed. be based on the work performed. The NEC Jump stun is not to be altered in any manner by the bidder. BASIS OF PAYMENT: The actual asphalt price adjustment will be made every thirty (30) days and will be based on the methods of computation previously described in this specification. No adjustments, either positive or negative, will be made until payment of the final estimate. The adjustment will be based on the quantity of eligible items placed and the Average Posted Price in effect at the time the Work Order was issued. For the purpose of calculating asphalt price adjustment, the Average Posted Price will be taken from the "NYSDOT Average Posted Price for Fuel, Asphalt and Steel Price Adjustments" and will apply to eligible work performed as directed by the Wi)rk Order. ASPHALT PRICE ADJUSTMENT The Asphalt Index Price which shall apply to the Contract shall be $406.00 per ton. ASPHALT PRICE ADJUSTMENT FACTORS FOR MUNICIPALITIES CONVERSION * ITEM NUMBER MATERIAL DESCRIPTION FACTOR Bituminous Stabilized Course 0.065 t PGB/yd3 302.01, .0102 HMA Type 1 Base 0.050 t PGB/t 403.11 xxxx HMA Type 2 Base 0.035 t PGB/t 403.12xxxx HMA Type 3 Binder 0.055 t PGB/t 403.13xxxx HMA Type 5 Shim 0.077 t PGB/t 403.15xxxx HMA Type 6, 6F2, 6F3 Top Course 0.062 t PGB/t 403.17xxxx HMA Type 7, 7F2, 7F3 Top Course 0.063 t PGB/t 403.19xxxx True and Leveling See Note 4 403.21 xxxx Asphaltic Sealants (ASTM 6690) 0.00272 t PGB/gal 402.75XX RR Paver Placed Surface Treatment 0.0013 t PGB/yd2 402.918x02 RR, 402.928x02 PR, Types A, B and C 402.938x02 PR Tack Coat (Asphalt Emulsion) 0.0012 t PGB/gal 407.01 RR Bituminous Material (Pavement, Shoulders) 0.0025 t PGB/gal 410.07 Micro-S urfacing, Type Il 0.090 t PGB/t 410.102102 RR Micro-Surfacing, Type Ill and Rut Filling 0.075 t PGB/t 410.103102 RR, .104102 PR Quick-Set Slurry, Type II 0.115 t PGB/t 410.202302 PR Quick-Set Slurry, Type III 0.100 t PGB/t 410.203302 PR Asphalt Sidewalks, Driveways See Note 5 608.02xx PR Miscellaneous Asphalt 702-07 0.0040t PGB/gal 618.07 Asphalt Emulsion 702-3001 0.0021t PGB/§al 618.3001, 407.02 RR Asphalt Emulsion 702-3101,702-3102 0.0024t PGB/gal 618.3101, 618.3102 Asphalt Emulsion 702-3201, 702-3301, 010025t PGB/gal 618.3201, 61~.~'301--~3-18.3401, 702-3401, 702-3402 618.3402 Asphalt Emulsion 702-3501, 702-3601 0.0022t PGB/gal 618.3501, 618.3601 Cationic Asphalt Emulsion 702-4001 0.0023t PGB/gal 618.4001,407.02 RR Cationic Asphalt Emulsion 702-4101,702- 4201, 702-4301 0.0025 t PGB/gal 618.4101, 618.4201, 618.4301 Cationic Asphalt Emulsion 702-4401, 702- 0.0022 t PGB/gal 618.4401, 618.4501 4501 Notes: 1. In accordance with Standard Specification §698-3.01, the index value for the asphalt price adjustment is the average posted price of Performance Graded Binder (PGB) for the month of bid letting. 2. A two digit suffix (RR) at the end of a contract pay item indicates a special specification. 3. The conversion factors for HMA mixed with slag shall be increased by 25%. 4. The conversion factor for True & Leveling, Driveways, or other items that allow mix options will be based on the actual mixtures used. Item Number: This is the contract pay item number under which these materials are most frequently paid. Unless indicated otherwise, materials similar to those indicated under the column entitled "Material Description" are also eligible for adjustment using the factor listed.for a similar material with the same pay units regardless of the actual contract pay item number. Contact the Engineer with any questions regarding applicability of contract pay items that are not listed. ter > DOING BUSINESS WITH NYSDOT > CONTRACTORS > OFFICE OF CONSTRUCTION · FUEL ASPHALT & STEEL PRICE ADJUSTMENTS Office of Construction Fuel, Asphalt, & Steel Price Adjustments Fuel, Asphalt, & Steel Price Adjustments NYSDOT Average Posted Prices for Fuel The following is a listing of Average Posted Prices for Fuel, which are to De used in computation of progress and fina~ payments for the Fuel Phce Adjustment (item 69802 and 698 05) Instructions for calculating these payments are contained in the NYSDOT Standard Specifications 2009 2008 2007 2006 S/liter S/gallon S/liter S/gallon $11iter $1gallon S/liter S/gallon JANUARY 0 34 1 30 67 2 55 49 185 44 168 FEBRUARY 038 145 65 250 42 1 57 48 180 MARCH 035 1 31 74 2 79 48 1 81 45 1 70 APRIL 0 38 1 45 79 2 97 53 2 00 51 192 MAY 0 41 I 57 86 3 26 57 2 14 60 228 JUNE 93 350 64 241 58 219 JULY 96 363 61 230 58 2 18 AUGUST 94 3 54 60 2 28 62 234 SEPTEMBER 82 3 12 59 224 58 221 OCTOBER 77 290 62 2 33 46 1 73 NOVEMBER 58 2 18 63 2 38 46 1 73 DECEMBER 42 1 60 69 263 46 1 73 NYSDOT Average Posted Prices for Asphalt (Performance Graded Binder) The following is a listing of Average Posted Prices for Asphalt (Pen'ormance Graded Binder) which are to be used in computation of progress and final payments for the Asphalt Price Adjustment (Item 698 01 and 698 04) instructions for calculating these payments are contained in the NYSDOT Standard Specifications 2009 2008 2007 2006 S/ton S/ton S/ton S/ton S/ton S/ton S/ton S/ton (metric) (metric) (metric) (metric) JANUARY 507 460 337 306 340 309 269 244 FEBRUARY 469 426 383 348 337 305 272 247 MARCH 461 418 397 360 339 307 292 265 APRIL 447 406 438 398 353 320 312 283 MAY 447 406 467 424 353 320 346 314 JUNE 523 474 364 330 385 349 Fuel, Asphalt, & Steel Price Adjustments Page 2 of 4 MARCH 461 418 397 360 339 307 292 265 APRIL 447 406 438 398 353 320 312 283 MAY 447 406 467 424 353 320 346 314 JUNE 523 474 364 330 385 349 JULY 648 588 369 335 410 372 AUGUST 819 743 375 341 437 396 SEPTEMBER 836 758 379 343 442 401 OCTOBER 762 691 360 326 427 387 NOVEMBER 686 623 352 319 389 353 DECEMBER 566 513 350 318 268 243 Steel Producer Price Indexes (PPI) and Cost Basis (CB) The following two tables list Producer Price Indexes from the USDOL Bureau of Labor Statisics (BLS) along with a listing of cost basis (CB) values for steel/iron products. Use the appropriate table as per contract specifications. The CB and PPis ar, be used in the computation of progress and final payments for the Steel/Iron Price Adjustment (Item 698.03 and 698.06), Instructions for calculating these payments are contained in the NYSDOT Standard Specifications, The final PPi is usually available 4 months after publication of the preliminary PPI. Producer Price Indexes (PPI) For WPU 101702 - Semi Finished Steel Mill Products 2009 2008 2007 Prelim Final Cost Prelim Final Cost Prelim Final Cost PPI PPI Basis PPI PPI Basis PPI PPI Basis JANUARY 251.2 1200 255.0 2552 $700 222.0 224.1 $700 FEBRUARY 230.5 1200 267.8 268.9 $700 234.0 234.4 $700 MARCH 234.4 1200 2742 274.2 $700 2461 245.2 $700 APRIL 281.2 283.2 $700 259.2 256.7 $700 MAY 317.7 318.6 $700 2580 256.7 $700 JUNE 333.2 334.1 $700 263.4 261.3 $700 JULY 340.4 337.2 $700 249.5 250.5 $700 AUGUST 358.2 358.5 1200 247.3 249.7 $700 SEPTEMBER 3409 361.3 1200 242.0 244.0 $700 OCTOBER 334.4 327.8 1200 241.4 243.4 $700 NOVEMBER 315.1 271.6 1200 245.4 245.7 $700 DECEMBER 291.3 1200 249.0 245.3 $700 https://www~nysd~t.g~v/main/business~center/c~ntract~rs/c~nstructi~n~divisi~n/fue~~aspha~.~~ 5/12/2009 Fuel, Asphalt, & Steel Price Adjustments Page 3 of 4 Producer Price Indexes (PPI) For WPU 10121193 - Shredded Carbon Steel Scrap 2009 2008 Prelim Final Cost Prelim Final PPI PPI Basis PPI PPI JANUARY 159.4 1200 233.6 232.3 FEBRUARY 148.2 1200 257.4 240.1 MARCH 134.1 1200 249.3 243.8 APRIL 328.6 316.9 MAY 348.7 336.7 JUNE 344.0 339.1 JULY 367.5 360.1 AUGUST 355.8 355.5 SEPTEMBER 275.7 284.2 OCTOBER 158.1 148.2 NOVEMBER 115.7 114.5 DECEMBER 134.9 Coat Basis ~700 ~700 ~700 .~700 1700 1700 1700 1200 1200 1200 1200 1200 2007 Prelim Final Cost PPI PPI Basis 158.2 158.6 $700 172.5 176.3 $700 2148 215.4 $700 196.9 199.1 $700 174.3 175.3 $700 177.0 176.3 $700 175,3 175.3 $700 180.6 180.5 $700 186,9 186.5 $700 187,4 187.4 $700 183.0 182.7 $700 193.5 191.7 $700 Note: 'n/a' = data not available *Preliminary PPI derived from the Annual Average PPI posted by the USDOL Bureau of Labor Statistics. UPDATE INFORMATION Fuel, and asphalt prices and steel producer price indexes (PPis) are updated monthly by Engineering Bulletin (EB). Prices posted to this website on or about the 25th of the month. If there is a discrepancy between the information stated above am EB, the EB is the official version. As of EB 08-052. The Eligible Items and Conversion Factors are periodically updated on a less frequent basis. If there is a discrepancy betw( the information stated on this website and the contract proposal, the contract proposal is the official version. Fuel - Eligible Items & Usage Factors(Metric)~ Fuel - Eligible items & Usage Factors(US Customary)l~ Asphalt - Eligible Items & Conversion Factors(Metric)'~ Asphalt - Eligible Items & Conversion Factors(US Customary)'~ Municipal Asphalt - Eligible Items & Conversion Factors(US Customary)l~ Last Updated Effective on Website as of Lettin! 06/02/2008 09/06/200' 12/25/2008 01/08/200! 06/02/2008 09/06/2008 12/25/2008 01/08/2009 12/25/2008 n/a https://www~nysd~t~g~v/main/business~c~nt~r/c~ntract~rs/c~nstructi~n~divisi~n/fue~~aspha~~~~ 5/12/2009 Fuel, Asphalt, & Steel Price Adjustments Page 4 of 4 Steel Price Adjustment Program (MS Access) 04/21/2009 n/a https://www.nysd~t.g~v/main/business~center/c~ntract~rs/c~nstructi~n~divisi~n/fue~~asphal... 5/12/2009 Fuel, Asphalt, & Steel Price Adjustments Page 1 of 4 DOING BUSINESS WITH NYSDOT > CONTRACTORS > OFFICE OF CONSTRUCTION ;' FUEL ASPHALT, & STEEL PRICE ADJUSTMENTS Office of Construction Fuel, Asphalt, & Steel Price Adjustments Fuel, Asphalt, & Steel Price Adjustments NYSDOT Average Posted Prices for Fuel The following is a listing of Average Posted Prices for Fuel, which are to be used in computation of progress and final paym for the Fuel Price Adjustment (Item 698.02 and 698.05). Instructions for calculating these payments are contained in the NYSDQT Standard Specifications 2009 2008 2007 2006 S/liter S/gallon S/liter S/gallon S/liter S/gallon S/liter S/gallon JANUARY 0.34 1.30 .67 2.55 .49 1 ~85 .44 1.68 FEBRUARY 0.38 1.45 .66 2.50 ,42 1.57 .48 1.80 MARCH 0.35 1,31 .74 2.79 .48 1 81 .45 1.70 APRIL 0,38 1.45 .79 2.97 53 2.00 .51 1,92 MAY 041 1 57 .86 3.26 57 2.14 60 2,28 JUNE .93 3.50 ,64 2.41 .58 2.19 JULY ,96 3.63 .61 2.30 .58 2.18 AUGUST .94 3.54 .60 2.28 ,62 2.34 SEPTEMBER .82 3.12 .59 2.24 ,58 2.21 OCTOBER .77 2.90 .62 2.33 ,46 1.73 NOVEMBER .58 2.18 .63 2.38 .46 1.73 DECEMBER .42 1.60 ,69 2.63 .46 1.73 NYSDOT Average Posted Prices for Asphalt (Performance Graded Binder) The following is a listing of Average Posted Prices for Asphalt (Performance Graded Binder) which are to be used in compL of progress and final payments for the Asphalt Price Adjustment (Item 698.01 and 698.04). Instructions for calculating thes( payments are contained in the NYSDOT Standard Specifications. 2009 2008 2007 2006 S/ton S/ton S/ton S/ton S/ton S/ton S/ton S/ton (metric) (metric) (metric) (metric) JANUARY 507 460 337 306 340 309 269 244 FEBRUARY 469 426 383 348 337 305 272 247 https://www~nysd~t~g~v/main~usiness~cent~r/c~ntract~rs/c~nstructi~n~divisi~n/fue~aspha~ 5/12/2009 05/0.8/2009 FRI 14:19 F~OM : PSl FAX. ~003/005 ~ Ma~. 24 2L~1~9 12:13PM P2 ITEM 900-PA ~ ASPHALT PRICE ADJUSTMENT DEscRIPTION; This item will provide for additional corapcnsalion to, or repayment by, tho Contractor for inoreases or d~ma~os in Ge price of asphalt throughout the ~ of the Cont~acL This adjustment will be ~omput~ within tho pr~.ctibed conditions and in conformance with written pro~edur~ of thc Town of Southampton. A. IgLIOIBLE 1TEIvlS. Pr/cc adjustments will be d~t~rmin~d for cligiblc items {ismd cl~wher~ in this proposal. No adju_~tment will bc provid~l for any now 'items incorporated into the work by orders-on-con~ract or thos~ items paid for under force account or agree[ unit prices. In addition, work ordered by the Engineer and performe~i by the ConU:actor a~ his own e.~pense will not be eligible for asphalt price adjustment. IvI~THOD OF COlvfPUTAT[ON ASPHALT PR/CE AD~USTMHNT ao The quam-hy of ssphalt (toils) considered fgr adjustment will be d~mrmined by multiplying the quantity of eligible isms placed by their conversion factor as lisf~cl in Table 900-PA-1. b. Asphalt price adjastmcnt will b~ b~cd on thc following formulas: · ~eu the ~rlc~ jncreeses: Asphalt adj~stulont = ((quantity of asphalt)X(conv~rden faotor)) X ((average posted pricey-(asphaR prioe index pric.~ + f;I 0.00D · When the prlec ~ccrcasc~: Asphalt adjustraant = ((quantity of asphalt)X(convorsion fa~tor)) X ((average post~ prie~)-(asphalt index pri~ - $10.00)) A~phalt Index 2ric~. A fixed price per ton of asphalt This pri~ is ~ ~lely as a ~o ~m whioh to ~mp~ ~phalt price ~j~en~ Ikq doll~ ~opnt is s~ifi~ ~ ~o ~p~t pri~ adju~ont no~. ~'-'_,'~ .... : F - ~ ~ ~ver~e Po$led ~riae. ~e av~gc FOB tv~nal pg~ for ~t~ed PO 64- 22 bin~r or approvM ~, wi~o~ anti~pp~g ~n~ will ~ dete~in~ by · e To~ of Sou~pton men. fy. b~ on ~c~ of ~e Now Yo~ S~ The asphalt pric~ a4jusl~neut will be basext solely on lhe price changes for asphalt ag deterrr~h~ed by tho e~ovo formu]ag, i'qo consideration will be giv~ to thc 9'1 05/~8/2009 FRI 14:19 FAX FROM ; ~ FRX ND. : 6~1-864-~64 ~]004/005 6 Ma~-, 2~ ~ 12:14PM P3 situation where an individual 5upplicr's price exceeds thu Average Posted Price, nor shall any adjustment bc made unless the Average Postmt Price is c/thor $10.00 grater than or less than thc Asphalt lndox Price. iV~THOD OF MEASUREMI~T: The necess~o' (NEC) lump sum sho~ h ~e ~po~l for thi~ i~ shall b~ ~nsidemd ~ price bi~, al~ou~ ~ ~ym~t w~ be b~ on ~c work p~fo~. ~e ~C I~p s~ is not to be ~ in ~ ~ by ~ bidden BASIS OF PAYMENT: The actual, asphalt prier adjustmoat will be made ew~y thirty (30) days ~ud will bo besed on the methods of computation previously described in this speeificati0n. No adjustments, either positive or negative~ will be made until payment of the final estimate. Tile adj~tane~t will I~ [rased on tho qumd. ity. of eli~ble ~ms plaid ~d ~ Av~ Po~d ~ ~ e~ at ~ fi~ z~e W~k Ord~ ~ is~. For ~e p~ of ~ing ~Mt pH~ ~ju~enL ~e Ave~ Po~ P~ w~ be ~en ~ ~e 'WYSDOT Averse Posted P~ ~r Fuel, ~lt ~d S~l ~ Adj~" ~d will apPly to eligible wo~ peffo~ ~ d~t~ by ~s Wo~ ~dcr. ,05/08/2009 FRI 1~:19 FROM : PSI F~X ~005/005 ~ Map. 24 2~9 12:14PH P4 Table 900-PA-1 ASPHALT PR/CE ADJUSTMENT The Asphalt Index Pti. ce which shall apply m thc Contract shall be_$42~ ITEIVI$ ELIGIBLE FOR ASP]HALT PRICE ADJUSTMENT Itom No'. 40 l-BI - Rut Avoidance Asphalt Concrete., Type 3114. B/nd,r Course 402-61: -Rut Avoidance Asphalt Concrete, Type 6FRA. Top Course 403-71: - Rat Avoidance Asphalt Concrete, Type 7FRA Top Course Conversion Factor* 0.055 (0.036) 0-062 (0.059) 0.o5~ (o.oto) Noto: "C~nvem~Fa~t~r°~f~rc~mpu~a~i~n~f~hequan~W~f~pha~t~n~ntcensid~r~df~radjustmant shall ~ ~c ~get asphalt cem~t ~mcnt ~ es~li~ed ~ ~c appwved d~ign m~ subm~ ~ ~o Con~otor and appwved by ~o Englnoer. ~c Coat. ion F~W~ disp~yed in ~o Tabl6 (above) shall ~ ~e max}mm Mlow~. '~onve~ion Fairs' in parentb~s =~ for ~ wi~ "~la/m~d ~hnlt Payment (~)~'. 93 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft~ certified check~ or bid bond in the amount of $100.00~ will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York; until 10:00 A.M., Thursday, MAY 28, 2009, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 5, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 14, 2009, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Attorfiey John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 ITEM NO. 1 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS BITUMINOUS SURFACE TREATMENT 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE REQURIED TO NOTIFY RESIDENT AT LEAST 24 PRIOR TO ANY WORK ON CONTRACTOR SHALL BE EACH HOURS TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accorOpanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 D~ PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the fight to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract foma will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for.the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be retumed to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any'technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that SUch bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will' be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property, Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate there from, by means of its qwn employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL PO BOX 1179 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Item # 1 Calendar Year 2009 BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE' OF: FURNISH AND PLACE THE FOLLOWING WITHIN Bituminous Surface Treatment - Liquid Asphalt 50% RC-250 & 50% MC-250 With Screened Sand (50,000 +/- Sq. Yds.) SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Sq. Yd. (written in words) Per Sq. Yd. (written in numbers) Per Sq. Yd. (written in numbers) Per Sq. Yd. ***************************************************************************** Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton Fog Coat: Liquid Asphalt - 50% RC-250 & 50%MC-250 (50 +/- Gallons) SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Gallon (written in numbers) Per Gallon (written in words) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 1. DESCRIPTION Bids are requested for the purchase and application of Bituminous Surface Treatment that consists of LIQUID ASPHALT (50%Grade RC-260 & 50% Grade -MC-250) & SCREENED SAND for the use in repair & maintenance of the Town Highways for the calendar year. The contractor shall also be required to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the calendar year. 2. MATERIALS Asphalt Road Material shall be Grade RC-250 and shall meet the following Specifications: TEST Grade RC-250 Grade MC-250 Water, Max. (%) 0.2 Flash Point, C.O.C. F, Min. Kenematic Viscosity ~ 140 F, Centistokes 250 - 500 Distillation: % Total Distillate to 680 F., by Vol. To 437 F Min. 35 To 500 F Min. 60 To 600 F Min. 80 Residue from Distillation to 680 F % Volume by Difference, Min. 65 Tests on Residue Absolute Viscosity 140 F 600 - 2400 Ductility, 5 cm/min. ~ 77 F, cm. min. 100 % Sol. In CCL4, Min. 99 Required Temperature Mixing 100- 175 Spraying 80 - 250 0.2 150 250-500 0-10 15-55 60-87 67 300-1200 100 99 100-200 100-200 SCREENED SAND shall be clean of all foreign matter and debris. 3. WEATHER LIMITATIONS The material shall be spread only when: The road surface and atmospheric temperatures are at least 45 degrees F and rising. 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Item # 1 Calendar Year 2009 The weather is not foggy or raining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Construction limits shall be between May 1 & November 1. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt & sand materials must be delivered to and applied within the. Town of Southold. The successful bidder will be required to deliver and apply such asphalt & sand materials in quantities as directed by the Superintendent of Highways. Ail bituminous material distribution vehicles shall have full circulation spray bare & be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Sand spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pet holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard prior to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the area to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of bituminous material (50% RC- 250 & 50% MC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with clean Screened Sand at the approximate rate of 40 lbs. per square yard. The sand course shall be completely rolled twice with a self-propelled pneumatic roller. 5. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. END OF SPECIFICATION: 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item #1 "OIL & SAND" Calendar Year 2009 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, trader penalty of perjury, that to the best of knowledge and beliefi (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) 50% MC-250 & 50% RC-250 LIQUID ASPHALT Item # 1 "OIL & SAND" Calendar Year 2009 Or proposal of this corporation for the following Project: Item # 1 BITUMINOUS SURFACE TREATMENT 50% MC-250 & 50% RC-250 LIQUID ASPHALT "OIL & SAND" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal.the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by_ corporation at a meeting of the Board of Directors, held on the day of ,20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL To: From: Dated: Re: Brown's Letters Data Construction Dodge Reports Burelle's Information Services Linda Cooper, Deputy Town Clerk May 7, 2009 Bid for various Road Treatments for the Highway Dept. Number of Pages (including cover): 2 If total transmittal is not received, please call 631-765-1800. COMMENTS: Page 1 of 1 Cooper, Linda From: Sent: To: Cc: Subject: Cooper, Linda Thursday, May 07, 2009 10:08 AM Suffolk Times Legals Rudder, Lynda 2009 Road Treatments 5-28-09 Attachments: 2009 Road Treatments 5-28-09.doc Hi, Please confirm receipt of this Legal Notice for a bid to be published 5/14/09 in the Suffolk Times. Thank you. Linda Cooper Deputy Town Clerk 5/7/2009 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oiland Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft~ certified check~ or bid bond in the amount of $100.00~ will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, MAY 28, 2009, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 5, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 14, 2009, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the m day of ~ ~ ,2009, she affixed a notice of which the annexed printed notice is a true cop'y, in a proper and substantial manner, in a mosl public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2009 Various Road Treatment Bids (~lizabeth A. Neville Southold Town Clerk Swom before me this I~ . day of I~0_~._. ,200~. 'N[tary Public LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01BO6020932 Oualified in Suffolk County Term Expires March 8, 20 Southold Town Board - Letter Board Meeting of May 5, 2009 RESOLUTION 2009-369 ADOPTED Item # 5.28 DOC ID: 4988 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-369 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 5, 2009: RESOLVED that· the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for various road treatment bids for the calendar year 2009. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANZMOUS]- MOVER: Thomas H. Wickham, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Krupski .Ir., Wickham, Evans, Russell Generated May 7, 2009 Page 34