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HomeMy WebLinkAboutMPD-05/13/2010 AGENDA Mattituck Park Distdct Board of Commissioners Meeting Thursday, May 13, 2010 Presiding Commissioners Dods McGreevy, Chairperson Nicholas Deegan Chades Zaloom Call to Order Pledge Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report Dods McGreevy. Chairperson Presented via email John Cushman Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments reqardin.q non.a.qenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes BUSINESS · Bid opening for Restoration of Groin @ MYC/Peconic Bay Blvd. property · Bid opening for Replacement of Bulkhead @ Love Lane/Mattituck Creek · Employee Handbook- Resolution 2010-20 Instituting and Adopting an Employee Handbook Beach Attendants - Resolution 2010-21 Appointing R. Gmhoski, J. Jacobs, A. Hruz, S. Campbell, K. Leonardi, S. Doherty, S. Reisenberg & L. Uewellyn as Seasonal Beach Attendants for the Summer 2010 Season · Beach Manager - Resolution 2010-22 Appointing Nancy Hartmann as Beach Manager for the Summer 2010 Season Irrigation Contract - Resolution 2010-23 Authorizing the Chairperson of the Board of Commissioners to enter into a Contract with Sound Shore Irrigation for the 2010 Irrigation Season · Petty Cash - Resolution 2010-24 Authorizing the Treasurer to Provide Petty Cash to Beach Attendants for the Purpose of Providing Change · Policy for outside non-resident groups and non-resident field usage · Soccer Field PUBLIC COMMENT SESSION MATTITUCK PARK DISTRICT Board of Commissioners Meeting Minutes Thursday, May 13, 2010 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner Charles Zaloom, Commissioner Eileen Powers, Legal Counsel John Cushman, Treasurer Lydia Tortora, Clerk Eileen McGetdck, Substitute Secretary Call to Order Chairman McGreevy celled the meeting to order at 7:08 p.m. Approval of Minutes Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion cerried to approve the minutes of the Apdl meeting. Treasurer's Report J. Cushman submitted Treasurer's report, including the bill register for May totaling $38,622.18, previously reviewed by the Commissioners. J. Cushman noted the largest bill was that for Albrecht Landscape Contracting in the amount of $26,390, He also submitted the balance sheet as of 5/10/10 showing assets of $714,308.69 and liabilities of $16,379.62. We have -$565,000 in appropriations. D. McGreevy commented on the Bills Payable and brought it to the attention of the Board that for the month of Apdl, since recording mileage, there were 188 gallons used in one month compared to what was used in 2007, when the prices were similar, wherein 382 gallons were used. In one month's time 264 less gallons of fuel were used. Due to the monitoring of mileage the bill now was $340 dollars as compared to 2007 when it was $943. C. Zaloom added that the gas usage was limited due to the institution of logging the mileage. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion cerried to accept the Treasurer's report. Motion by D. McGreevy, seconded by C. Zaleem, all in favor and motion cerded to authorize the Treasurer to pay the current bills. Clerk's Report Lydia Tortora submitted a Clerk's report for the pedod coveting April 9, 2010 through May 12, 2010. Receipts for this period totaled $2580. Several events were booked for Veterans Park as well as the Lodge. D. McGreevy stated that we had received a donation of $500 from the Mattituck Soccer Club. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion cerded to accept the Clerk's Report as submitted. Page 1 of 5 Maintenance Report Ed Grohoski had previously submitted the Maintenance Report, which had been reviewed by the Commissioners. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carded to accept the Maintenance Report as submitted. BUSINESS BID OPENING - RESTORATION OF GROINS ¢~,MYCIPECONIC BAY BLVD.PROPERTY At the time the Park District Clerk, Lydia Tortora began opening the received bids for the Restoration of the Groins. The bids were as follows: $,53,750 from South Shore Docks Inc.; $48,457 from Stout Construction Inc.; and $86,86~.68 from Paul J. Scariano, Inc. This concluded the bid opening for the restoration of the Groins at MYC. BID OPENING - REPLACEMENT OF BULKHEAD AT LOVELANE/MATTITUCK CREEK At this time the Park District Clerk, Lydia Tortora began opening the received bids for the Replacement of Bulkhead. The bids were as follows: $156,140 from Crowley Marine Contracting Corporation; $92,150 from South Shore Docks, Inc.; $152,605 from Stout Construction; and $194,938.24 from Paul J. Scafiano Inc. This concluded the bid opening for the Replacement of Bulkhead at Love Lane. E. Powers will meet with Lydia to review and make sure the bids are in compliance, and will have a determination next week. D. McGreevy asked if anyone would like to make a motion to accept the bid opening. Motion by C. Zaloom to accept seconded by D. McGreevy, all in favor and motion carried to accept the bid opening. EMPLOYMENT FOR PARK DISTRICT D. McGreevy stated the next order of business was the Employee Handbook- that was a suggestion received from the Audit of 2008, that a guideline for Park Distdct employees should be set forth. The Town Employee handbook was used as a guide. D. McGreevy asked would anyone like to comment. J. Cushman noted that on page six it should read biweekly pay not bimonthly. It was agreed that all would edit the copy of the handbook at that time so that all present had the change. N. Deegan noted that it could be adjusted in the future. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carded to enact Resolution 2010-20 Instituting and Adopting an Employee Handbook. BEACH ATTENDANTS D. McGreevy summarized the resolution appointing beach attendants for the Summer 2010 Season. Motion by N. Deegan seconded by D. McGreevy, all in favor and motion carried to enact Resolution 2010-21 Appointing Rebecca Grohoski, John Jacobs, Ashleigh Hruz, Savanna Campbell, Kyra Leonardi, Sarah Doherty, Stephanie Reisenberg & Lenny Uewellyn as Seasonal Beach Attendants for the Summer 2010 Season. Page 2 of 5 BEACH MANAGER D. McGreevy announced the appointment of Nancy Hartmann as Beach Manager for the Summer 2010 Season. D. McGreevy said that her qualifications were reviewed and that Ms. Hartmann is extremely qualified to takeover. D. McGreevy asked if anyone would like to make a motion. Motion by C. Zaloom seconded by N. Deegan, all in favor and motion carried to enact Resolution 2010-22 Appointing Nancy Harbnann as Beach Manager for the Summer 2010 Season. CONTRACT FOR IRRIGATION D. McGreevy stated that after reviewing three or moro proposals, the Commissioners have chosen the firm of Sound Shore Irrigation to provide irrigation services to the Park Distdct this season. Motion by C. Zaloom seconded by N. Deegan, all in favor and motion carded to enact Resolution 2010- 23 Authorizing the Chairperson of the Board of Commissioners to Enter into a Contract with Sound Shore Irrigation for the 2010 Irrigation Season. PETTY CASH D, McGreevy announced that all Beach Attendants would be provided petty cash. J. Cushman stated that he would add that to the bill register. Motion by C. Zaloom seconded by N. Deegan, all in favor and motion carried to enact Resolution 2010- 24 Authorizing Treasurer to Provide Petty Cash to Beach Attendants for the Purpose of Providing Change. POLICY FOR NON RESIDENT GROUP PARK/FIELD USAGE It had been discussed at the work session that requests for the use of the beach or fields by non-resident groups would be permissible and the Southold Town Policy would be used as a guideline and the Board would be creating a resolution to that effect for the next meeting. N. Deegan explained that Southold Town Policy is based on four tiers. Town usage (Soccer, Little League,Schools) No Fee Profit groups $25 for a half day, $50 for a full day Non-resident Profit groups $50 for a half day, $75 for a full day, $300 per week Non-resident schools $25 for a half day, $50 for a full day C. Zaloom inquired about scheduling priorities. N. Deegan stated the local groups would take precedence. J. Cushman asked how local residents would be assured of reserving their usage. D. McGreevy said that this issue would be worked out to make clear specifications. E. Powers stated that the Board had not adopted anything as of yet. N. Deegan announced that is was still in discussion. Tom McCaffery was curious about the fee structure and inquired how the cost is ardved at, as that is not enough to cover lighting. N. Deegan stated that the fees cover daytime use, not night. He also imparted that we need to have something in place, and the issue would be discussed further at the work session. SOCCER FIELD D. McGreavy moved onto the last item on the agenda, and acknowledged the receipt of communication from the Mattituck Soccer Club and a donation check from them for Page 3 of 5 $500. J. Cushman said that their donation to the Mattituck Park Distdct would help to finance the field maintenance at Alddch Lane, providing a safe soccer playing environment. D. McGreevy expressed her appreciation for the gesture and noted that we could certainly use it. C. Zaloom offered his thanks and said a thank you would go out tomorrow. Bill Hayes, President of the Mattituck Soccer Club, had requested the soccer field on the agenda to discuss the field at Laurel. His concern was regarding modifying the field. He indicated that in thinking back from where we are today, he is thankful that some former issues were resolved; however, he expressed concern for the future extent of School District's expanded use of the field by the Lacrosse team. Baseball is here represented and their use of the field has its impact on the Soccer fields. We have lights, garbage, electric, equipment pieces and a 250-foot cord issues. He hopes for more cooperation between soccer, baseball and the Mattituck Park District. C. Zaloom said that there was a miscommunication on the handling of the lawn cutting and where to take it to, and he was aware that the soccer field was left short. We did not have material, therefore, it was cut a little shy, 2 feet of the field, wanted a buffer and it was a practice run. It was trimmed & laid out but not rolled due to the rains. He stated this is a common issue. He added that at this time we have nice fields and more fields than we had. He also stated we need to consider the needs of the community and review on a Y'T'D basis. N. Deegan mentioned that the School Distdct owns 90 feet south of the soccer field. The Lacrosse team does not have any good fields for the JV team and we might expect petitions in the future. Options are Strawberry Fields; however; we must have buses to provide shelter, as there is no other shelter. In the event of a storm we can use the Laurel fields, which do have a shelter. B. Hayes was more concerned with the immediate future. They are in the middle of spring session. June through the 1st full week of July LI Jr. Lacrosse would have taken two soccer fields. D. McGreevy suggested doing outreach in June and put pressure elsewhere as well. She reassured B Hayes of more meetings together with all groups involved via calls, and/or cc in emails. B. Hayes had two concerns: One, the bleachers inside the field are not being used due to poor visibility; and two, the lawn mowing schedule. Suggestions were made to remove the fabdc from the fence or perhaps put the bleachers right up to the fence. And lawn mowing could be done on Monday and Friday. N. Deegan let it be known that it has not been happening due to the weather. PUBLIC COMMENT Cliff Battuelo noted that the fields are spectacular for Baseball & Soccer and that Lacrosse has a shared need. N. Hartmann expressed that Lacrosse, in addition, has a shared need for level fields and anticipates seeing it even more so in the future. Dennis Heffeman thanked the Mattituck Park Distdct for the work on the ball fields (he named baseball, TBall Little league and HS) and that it is a huge improvement. He would still like work done on mound to make it smaller, as it is too big, or even removal of it, and use portable mound where it could be moved depending on the league utilizing the field. This would also enable it to be utilized for soccer, when BB ended use in Page 4 of 5 August. Bill Hayes welcomed baseball to use the bleachers and ideas were kicked around that if they were set up on the side, it could accommodate both leagues. Suggestions were made to put more pressure on the Recreation Department and look to the Town to assume the land adjacent to the Aldrich field, where the Homeowners Association has 22 acres for sale. More energy should be expended here. Town meetings should be attended; all groups should submit letter, and the MPD would also send one. N. Deegan will get the tax map of HOA 22 acres and Strawberry Fields. The Community Preservation Fund has available money for athletic field. N. Deegan thought the money would have to be from the Town Fund as well. The consensus was that a unified effort should be made, and that the MPD would maintain the fields. Cliff acknowledged and spoke on behalf of the Spanish league and community. He stated how refreshing it was to see them out playing soccer, enjoying a sport they played in their childhood, as opposed to when they are working in the fields with their heads down all day. He mentioned that it would be nice to see more fields for the Spanish community's potential use in the future. He comes from a vineyard background and offered to donate a water cannon. D. McGreevy told the leagues that B. Vlcek, the District's Secretary, would notify once the letter is done. D. McGreevy thanked Dennis for the Letter to the Editor regarding the Park District. It was suggested to reach out specifically to Vincent Orlando, Town Board member, in reference to acquiring more fields. C. Zaloom mentioned that volleyball was looking for more fields as well. D. McGreevy suggested that we begin these discussions earlier in the year before the season begins. That concluded the public comment for this meeting. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to adjourn the meeting at 8:22 p.m. Respectfully subm, itted.~ ~ Eileen McGetrick Substitute Secretary''~ Check No. 20948 21583 21596 21597 21598 21599 21600 21601 21602 21603 21604 21605 21606 21607 21608 21609 21610 21611 21612 21613 21614 21615 21616 21617 21618 21619 21620 21621 21622 21623 21624 21625 21626 21627 21628 21629 21630 21631 21632 Bill Register May 2010 Payee Date Amount Sprint/Nextel 4/8/2010 150.00 Keyspan Energy Delivery 4/17/2010 1,816.80 NYS Dept of Environmental Cons. 5/4/2010 150.00 NYS Dept of Environmental Cons. 5/5/2010 50.00 Albrecht Landscape Contracting, 5/10/2010 26,390,00 All Island Equipment Corporatio 5/10/2010 59.45 Bergo Janitorial Supply, Inc. 5/10/2010 786.24 BP 5/10/2010 396.36 Best Quality P & H 5/10/2010 300.00 BWP-Carq-est Auto Parts 5/10/2010 63.25 Cablevision Riverhead 5/10/2010 99.85 Garrett Cutler 5/10/2010 325.00 C.F. Van Duzer Gas Service Inc. 5/10/2010 246.79 East Coast Mines & Materials Co 5/10/2010 1,276.20 EmblemHealth Services Co., LLC 5/10/2010 1,102.15 Griffing Hardware Co., Inc. 5/10/2010 445.25 Home Depot Credit Services 5/10/2010 297.14 island Portables 5/10/2010 356.00 LIPA 5/10/2010 681.41 Lou's Service Station Inc, 5/10/2010 91.14 Marjam Supply Co. 5/10/2010 28,39 Mattituck Plumbing & Heating Co 5/10/2010 645.00 Mattituck Plumbing Supply Inc. 5/10/2010 750.00 Mattituck Sanitation 5/10/2010 284.16 National Grid 5/10/2010 4.15 NYS Dept of Labor-UI Division 5/10/2010 154.00 North Fork Fence, Inc. 5/10/2010 12.75 Eileen A. Powers 5/10/2010 750.00 Southold Town Dept Solid Waste 5/10/2010 42.00 Nextel Communications 5/10/2010 125.24 Staples Credit Plan 5/10/2010 51.94 Times/Review Newspapers 5/10/2010 88.41 Southold Town Trustees 5/10/2010 50.00 Lydia Tortora 5/10/2010 39.99 Verizon 5/10/2010 30.94 Beverly Vlcek 5/10/2010 282.91 Orlowski Hardward 5/13/2010 182.57 US Bank 5/13/2010 17.60 Lydia Tortora 5/13/2010 320.00 38,942.18 / Account A.200 A.201 A205 A210 Mattituck Park District Balance Sheet 5/10~2010 Assets Account Name Cash ' Cash in Time Cash in MBIA/CLASS Petty Cash Total Assets Balance 1,242.07 586,452.68 ' 126,563.94 50.00 714,308.69 Account A.021 A.022 A.028 A.600 A,909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Witholding FICA Tax Payable Accounts Payable Total Liabilities Fund Balance Balance 340.26 241.92 606.34 15~191.10 16,379.62 697,929.07 Total Liabilities plus Fund Balance 71__4~308.69 ,~5/1 o,42oI0 9;00 PM Mattituck Park District P.O. Box 1413 MatUtuck, New York 11952 Page no. ! %ccount Account Name /.1001 Ream Property Taxes ~. 1090 Interest-Real Pap. T~ ~.2~01 Interest &. Eamlngs ,. 2'~-0 Conces~on Rental ,.2590 Beach Permits ,.2620 Forfeited Bid Deposits .2655 Ramp Keys ,.2705 Gifts & DonaUops ,.2771 O~er Revenues .599 Appropriated Fund Balance Totals Expenditures 5650.11 Ramp Attendant 5650.12 Padqng Attend., Houdy Total Parking Attendants ParKS Payroll 7110.12 Patt-~me Hourly Pets 7111.12 Full-Time Hourly Pets 7112.12 Par~, Office Total ParKs Personnel Capital Ou~ay 7110.242 Site Improvements 7110,243 Equipment Total Capital OuUay Contractual Expenses 1980 MTA Payroll Tax 7110.411 Supplies & Materials Z110,410 Prompt Payment Discounts ?110412 O~fice Stationary q10.421 Telephone 7110.422 Electhc ~110 423 Water ~110,424 Natural Gas '110.431 Insurance '110.442 Site Maint/Faollty Rprs '110.~i3 Equipment Repelts '110.451 Legal Coundl '110.452 Sea'etary 110.453 Treasurer 110,454 Elec~on Tellets 110,461 Postage 110462 Permits Total Contractual Expen~ Beaches 18011 Beach Manager ~80,12 Beaches, Houdy Total Beaches Employee Benefits )30,8 FICA, Employee Bane6is )50.8 Unempibyment Insurance )60.8 Medical Insurance Total Employee Benefits Debt Service :10.6 Debt Principal t0.7 Debt Interest Total Debt Service Total Expenditures Cu~ent Budg Month To Date Year To Date Remaining Budg 459,952.00 0.00 389,288.17 70,663.83 0.00 0.00 0.00 0.00 10,000.00 0.00 1,344.23 8,655.77 250.00 0.00 250.00 0.00 9,000.00 0.00 0.00 9,000.00 0.00 150.00 150.00 -150,00 1,500.00 0.00 0.00 1,500.00 0.00 0.00 1,000.00 -1,000.00 8,500.00 -325.00 6,095.00 2,405.00 175,000.00 0.00 0.00 175,000.00 664,2~2.60 -175.00 398,127.40 266,074.60 3,000.00 0.00 0.00 3,000.00 10,000.00 0.00 0.00 10,000.00 13,000.00 0.00 0.00 13,000.00 38,500.00 1,189.76 7,084.48 31,415.52 54,000.00 1,872.00 15,771.60 38,228,40 14,600.00 449.28 3,940.56 10,659.44 107,100.00 3,511.04 26,796.64 80,303.36 235,000.00 26,890.00 33,281.80 201,718.20 10,000.00 0.00 299.95 9,700.05 245,000.00 26,890.00 33,581.75 211,418.25 552.00 0.00 71.15 480.85 60,000.00 3,862.13 10,910.02 49,089.98 -50.00 -0.59 -9.08 -40.92 500.00 0.00 0.00 500.00 5,500.00 255.13 1,212.13 4,287.87 20,000.00 681.41 2,621.04 17,378.96 500.00 0.00 43.01 456.99 7,500.00 250.94 1,386.79 6,113.21 40,000.00 0.00 0.00 40,000.00 20,000.00 1,921.20 3,794.20 16,205.80 5,000.00 213.84 1,257.12 3,742.88 9,000.00 750.00 3,750.00 5,250.00 5,500.00 211.54 1,903.86 3,596.14 6,250.00 240.38 2,163.42 4,086.58 250.00 0.00 0.00 250.00 500.00 0.00 110.00 390.00 i00.00 50.00 400.00 -300.00 181,102.00 8,435.98 29,613.66 151,488.34 5,500.00 0.00 0.00 5,500.00 25,000.00 0.00 0.00 25,000.00 30,500.00 0.00 0.00 30,500.00 12,500.00 303.17 2,361.11 10,138.89 10,000.00 154.00 154.00 9,846.00 17,500.00 1,102.15 6,612.90 10,887.10 40,000.00 1,559.32 9,128.01 30,871.99 40,000.00 0.00 0.00 40,000.00 7,500.00 0.00 0.00 7,500.00 47,500.00 0.00 0.00 47,500.00 664,202.00 40,396.34 99,120.06 565,081.94 SCOUTLODGE: DATE (S) BOOKED April 16, 17 & 18 July 23, 24 &25 Nov. 5,6&7 May 30 & 31 PARK USAGE Aug. 1 Aug. BID PACKAGES DONATIONS: MAY 2010 Period Covering April 9, 2010 - May 12, 2010 Receipts GROUP/PAYEE RECEIPTS DEPOSIT AMT. DEPOSITED DATE Rocky Poini G.S.T. 376 $ 75 Junior Troop 1042 $875 Boy Scout Troop 197 $450 G.S.S.C. Troop 1434 $2~ Total Lodge $1,730 for 6 additional 4/29/10 for 35 scouts and adults 4/29/10 for 15 plus $75 htg. srchg. 4/29/10 for 17 (I day) 4/29/10 Gilda Piriano $100 North Side-Out Beach Volleyball, Inc ~ 100 Total Park Usage $ 200 Bi-County Country Construction $ 25 S.M. Pawlik $ 50 Stout Construction, Inc. $ 50 Crowley Marine Contracting Corp.~; 25 Total Bid Pac $ 150 Vets - Picnic & games 4/29/10 Breakwater-Weekend Event 4/29/10 Bid Pac, Love Lane Bulkhead 5/3/10 Bid' Pacs, L.L.B. & MYC Groin 5/3/10 Bid Pacs, LL.B. & MYC Groin 5/3/10 Bid Pac, Love Lane Bulkhead 5/3/10 Mattituck Soccer Club $ ~OQ Total Donations $ 500 Total Receipts $ 2580 for field maintenance expenses fall 2009 and spring 2010 4/29/10 VETS PARK: May 15 June 6 June 21 Events Booked this Pedod Elizabeth Murphy, Birthday Picnic Debbie Sidlauskas, Memorial Scholarship Fundraiser Debbie Kujawski, Southold Elementary Sch., Kindergarten, brown-bag lunch Page 1 of 2 MAY 2010 Period Covering April 9, 2010 - May 12, 2010 Events Booked this Period - Continued VETS PARK: June 27 June 28- July 9 June 30- Aug. 17 July 3 July 10 July 11 July 26 August 15 John Siolas, Arcadian Assoc., Annual Picnic Southold Town Recreation Dept., swimming lessons, weekdays for 2 weeks N. F. Summi~r Camp (Family Service League), Swim, picnic, playground 1 day/wk Beth Morris, Family Picnic Mattituck Lions Club, Charter Night Markela Katos, Leros Assoc., Annual Picnic Linda Corrigan, Family Picnic Tom Williams, Riverhead Ford/Toyota, Company Picnic BREAKWATER BEACH June 14 Mattituck High School, Senior Class Picnic LODGE: July 12, 13 & 14 July 27 & 28 Sept. 17, 18 & 19 Ridge Girl Scout Troop 1245 Holbrook Girl Scout Troop 847 Selden Girl Scout Troop 1499 Page 2 of 2 April-May Report Aldrich Field Rototilled, rolled, leveled, and raked, baseball infield. Cut back overgrowth, behind north side of baseball field. Spread (5)50 lb bags of"left over from last years", fertilizer on weak spots, on soccer field. Filled in low, and bare spots with top soil. Seeded top soil. Put down sand-clay mixture on ball field. Rolled, and raked ball field. Repairing baseball ba. ckstop. Installed new base ball bases, and pitching robber. Bailey 'Beach Lodge Used (York rake) to level, and fill in pot holes in driveway. Put "5" 40 lb bags of salt in water conditioner. Veteran's Park Replaced vandalized handicap parking sign,by main building. New post was,used metal bracing parts from old score board that was was taken down at yacht club. Welded feet on post using old lawn mower blade for security. Repaired roof trim,and replaced missing roof shingles. South side of Life guard building. East wall leaking, Life guard building. Removed trim, re-caulked, replaced trim. Painted trim. Replaced vandalized 4'x4"poreh support post, on bath.house. Spliced in new water line, again. Where contractor removed it. Removed childproof latch on playground, south gate. Installed new standard latch. Removed padlock,and Installed gate drop rod,and gate latch, on west double gate, per Commissioners Zaloom, and Deegan. Gave a coat of touch up paint to black fence, around playground. Called Southold Town, about the two dead trees in playground. Trees are dedicated to Donald, and Helen Houghton. Talked to Linda Randolph, she's on the tree committee. Trees are secluded to be replaced. Repaired some of the picnic table. Brought water sprinkler, and hoses down to water new grass seed, and beach gra~s, l. nves,tjgated water backing up, f~om gutter down spout. Dug up east- south dry well. Its full,'and not draining. Needs pumping out, and digging out. We have no Trash pump to pump it. Removed part of asphalt walkway in front of main building. Dug trench, in, tailed dead ended water line, for new outside shower. Removed old outside shower spray assembly. Yacht Club Ball field iRototilled, roiled, leveled, and raked baseball infield. Removed small score board, and telephone pole that was next to it. Brought scrap wood, and cut up pole to recycling center. Score board looks to be in good shape. Needs 110 electrical plug,and conu'ol. Score board is at Aldrich. Bay Avenue Ball field Removed Shells from t~nn)s courts. Brought shells to lodge to fill in pot holes. Removed United States Flag that was on tennis court fence. Brought flag to Mattituck American Legion flag disposal drop-offpoint. Love Lane Boat Ramp Remove lock cylinder from boat ramp. Gave it to Secretaryj to get it repined for new keys. Installed new sink in mens room. Replaced flushometer diaphragm on mens urinal. It was running constantly. Mattituck plumbing earne down to clean burner, on hot water heater. It was running dirty, and rough. They also changed the traps on the sinks from "s" traps to "p" traps. The "s" traps wouldn't line up with new sinks. Breakwaters Beach Painted west, and north,outside walls,on bathhouse. Painted wood trim on outside of bathhouse. Painted inside bathroom doors. Removed sand from parking lot, Moved sand to Aldrich, Painted closed at "10 pm" on bathhouse sign. Took light fixtures down in bathrooms, cleaned lenses. Replaced broken seagull deterrent wire, on top of bat_b_house. Wolf Pit Cut up,and removed to recycling center, the pine tree that fell over, on the north side of the pond. Misc. Borrowed grass roller from High School,to use on baseball infields. Called in electrical readings, for a!l parks. Got three estimates for: screened sand, 3/4 inch gravel, and clay sand mix. Prices including delivery to Aldrich field. Called East Coast Mines to setup an account for clay-sand mix. Per John Cushman. Ordered clay-sand mix from East Coast Mines, Per Commissioner Zaloom. Called Mattituck Plumbing to mm on Breakwaters, and Love lane bathrooms. Both are turned on. Did walk around at Breakwaters, with Commissioner McGrevy, and Commissioner Zaloom. Ordered cleaning supplies for summer. Received supplies. Showed sprinkler contractor, the fields that have sprinklers, Per Commissioner Deegan. Installed new phone/answering machine at Veterans office for Secretary. Called Jim Delea, Per Commissioner Deegan, To get .price on clay/sand mix. He returned the call, but late. We had already ordered material. His price was higher due to shipping. Brought Dodge dump truck in for inspection, passed. Started to cut, and weed whack grass at all parks. Aldrich needs to be cut twice a week now. Soda Machine at Veterans is full, and running. Couldn't put edging around main sign at Veterans Park. Edging is too narrow. Sign is starting to delamanate. Sign was not made of marine grade materials. Noticed soccer balls going over fence, on to road along Aldrich lane. Southold Town should install" Playground "sign or something to that affect. BIDS FOR THE RESTORATION OF GROINS AT MATTITUCK YACHT CLUB BID PACKAGES via email or picked UP BY: Sealed Bid Rec'd BID South Shore Docks, Inc., Ron Barnish, Pres. 102 Old Country Road PO Box 37 East Quogue, NY 11942 653-5589 Stout Construction, Inc. Robert Brandt 15 Electric Street Patchogue, NY 11772 207-1771 Fax: 207-1775 Paul J. Scariano, Inc., Scot Bendersky 1-43rd Street Box No. C9 Brooklyn, NY 11232 516 361-5626 Latham Sand & Gravel, John Hocker PO Box 608 Peconic, NY 11958 734-6800 Chesterfield Associates, Inc., Janet Diomede P.O. Box 1229 56 South Country Road Westhampton Beach, NY 11978 288-5100 Environmental Butkheading Corp., Scot Bendersky 7 Duck Lane West Islip, NY 11795 665-9369 5/13/10 5/13/10 5/13/10 Costello Marine Contracting Corp., John Costello PO BOX 2124 Greenport, NY 11944 477-1199 Shore Line Bulkheading, Michael Trovitch 10 Dawnwood Drive Manorville, NY 11949 661-2169 James H. Rambo, lnc, Charles Guilloz, VP 229 Bishops Lane Southampton, NY 11968 283-1254 BIDS FOR THE RESTORATION OF GROINS AT MATTITUCK YACHT CLUB BID PACKAGES via email or picked UP BY: Sealed Bid Rec'd BiD 10. S.M. Pawlik Marine Contracting, Steve Pawlik PO Box 1611 Mattituck, NY 11952 298-5412 Fax: 298-7187 11. Bayview Dock Building Corp., John Rainis 422-0943 12. Tide Water Dock Building Co. Inc., Ken Hahn 16 Sherwood Road Hampton Bays, NY 11946 728-3364 13. Higgins Marine Constructions, Inc., Dan Higgins PO Box 748 Greenport, NY 11944 477-1745 BIDS FOR THE REPLACEMENT OF BULKHEAD AT LOVE LANEIMATTITUCK CREEK BID PACKAGES via emait or picked UP BY: Sealed Bid Rec'd BID 1. Crowiey Madne Contracting Corp., lan Crowley PO Box 618 Greenport, NY 11944 323-1772 2. South Shore Docks, Inc., Ron Barnish, Pres. 102 Old Countr~ Road PO Box 37 East Quogue, NY 11942 653-5589 Stout Construction, Inc. Robert Brandt 15 Electric Street Patchogue, NY 11772 207-1771 Fax: 207-1775 ~ )~ j. ¥ 4. Paul J. Scariano, Inc., Scot Bendersky 1-43rd Street Box No. C9 Brooklyn, NY 11232 516 361-5626 5. Latham Sand & Gravel, John Hocker PO Box 608 Peconic, NY 11958 734-6800 6. Chesterfield Associates, Inc., Janet Diomede P.O. Box 1229 56 South Countp/Read Westhampton Beach, NY 11978 288-5100 7. Environmental Bulkheading Corp., Scat Bendersky 7 Duck Lane West Islip, NY 11795 665-9369 5/13/10 5/13/10 5/13/10 Costello Marine Contracting Corp., John Costello PO BOX 2124 Greenport, NY 11944 477-1199 9. Bi-County Construction Corp. 21 Commercial Blvd. Medford, NY 11741 732-0800 10. Shore Line Bulkheading, Michael Trovitch 10 Dawnwood Drive Manorville, NY 11949 661-2169 BIDS FOR THE REPLACEMENT OF BULKHEAD AT LOVE LANEIMATTITUCK CREEK BID PACKAGES via email or picked UP BY: Sealed Bid Rec'd BID 11. James H. Rambo, Inc, Charles Guilloz, VP 229 Bishops Lane Southampton, NY 11968 283-1254 12. S.M. Pawlik Marine Contracting, Steve Pawlik PO Box 1611 Mattituck, NY 11952 298-5412 Fax: 298-7187 13. Bayview Dock Building Corp., John Rainis 422-0943 14. Tide Water Dock Building Co. Inc., Ken Hahn 16 Sherwood Road Hampton Bays, NY 11946 728-3364 RESOLUTION 2010-20 RESOLUTION INSTITUTING AND ADOPTING AN EMPLOYEE HANDBOOK WHEREAS, the 2008 Financial Audit recommended that the Mattituck Park Distdct institute an Employee Handbook; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby institutes and adopts the attached Employee Handbook. Ref. May 13, 2010 RESOLUTION 2010-21 RESOLUTION APPOINTING REBECCA GROHOSKI, JOHN JACOBS, ASHLEIGH HRUZ, SAVANNA CAMPBELL, KYRA LEONARDI, SARAH DOHERTY, STEPltANIE REISENBERG & LENNY I,LEWELLYN AS SEASONAL BEACH A'I-I'£N-1)ANTS FOR TllE SUMMER 2010 SEASON Wl~EREAS, the Board of Commissioners has set forth the job requirements for the position of Beach Attendant and has kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with each employee listed above; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattimck Park District hereby appoims the below listed people to the position of seasonal Beach Attendant with the following work schedules: Beginning May 22~d and continuing through June 20th Beach Attendants will work weekends only, but shall include Monday, May 31a' Beginning June 25~through September 6th Beach Attendants will work daily. The hours of each workday will be 10 a.m. to 4 p.m Beach Attendants working at the ramp shall work from 8 a.m. to 10:30 a.m. with the dates to be decided by the Park District at an hourly rate of $8.00. BE IT FURTHER RESOLVED that the Board of Commissioners of the Mattimck Park District establishes the following seasonal employee hourly rate for 2010 summer employees as follows: Entrg Level $7.50 Year Two 8.00 Year Three 8.50 Year Four plus 9.00 (this is the cap) Therefore, the hourly salaries of the above appointed Beach Attendants shall be as follows: Rebecca Grohoski John Jacobs Ashleigh Hn~ Savanna Campbell Kyra Leonardi Sarah Doherty Stephanie Reisenberg Lenny Llewellyn 8.50 8.00 8.00 and $13/day (includes gas) when traveling for fee collection 7.50 7.50 7.50 7.50 7.50 Ref. May 13, 2010 RESOLUTION 2010-22 RESOLUTION APPOINTING NANCY HARTMANN AS BEACH MANAGER FOR THE SUMMER 2010 SEASON WHEREAS, the Board of Commissioners has revised and set forth the job requirements for the position of Beach Manager and has kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with Nancy Hartmann; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park Distdct hereby appoints Nancy Hartmann to the position of Beach Manager with the authority to hire certified lifeguards in accordance with NY$ Health Department regulations for the summer 2010 season of June 25th through September 6th at a yearly stipend of $5,000. Ref. May 13, 2010 RESOLUTION 2010-23 RESOLUTION AUTHORIZING THE CHAIRPERSON OF THE BOARD OF COMMISSIONERS TO ENTER INTO A CONTRACT WITH SOUND SHORE IRRIGATION FOR THE 20'10 IRRIGATION SEASON WHEREAS, the Commissioners of the Mattituck Park District have determined that it is in the best interest of the Park District to have an irrigation contract for the maintenance of Park District properties; and WHEREAS, the Commissioners have reviewed three or more proposals for said irrigation services and has chosen the firm of Sound Shore Irrigation as having the lowest responsible proposal. NOW, THEREFORE, BE IT RESOLVED, that the Chairperson of the Board of Commissioners of the Mattituck Park District hereby is authorized to enter into a contract with Sound Shore Irrigation to provide irrigation services for the 2010 irrigation season. Ref. May 13, 2010 RESOLUTION 2010-24 RESOLUTION AUTHORIZING TREASURER TO PROVIDE PETTY CASH TO BEACH ATTENDANTS FOR THE PURPOSE OF PROVIDING CHANGE WHEREAS, in the performance of their job it is necessary for Beach Attendants to make change to residents and Park District users; NOW, THEREFORE, BE IT RESOLVED, that the Treasurer of the Mattituck Park District is hereby authorized to provide Petty Cash in the amount of $40 to each Beach Attendant at the beginning of the summer season; and BE IT FURTHER RESOLVED, that such petty cash in the amount of $40 shall be returned by each Beach Attendant to the Park District at the end of the season. Ref. May 13, 2010