HomeMy WebLinkAboutYouth Services ProgramRESOLUTION 2010-464
ADOPTED
DOC ID: 5999
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010464 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JUNE 29, 2010:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and
the County of Suffolk in connection the 2010 Youth Services Program in the amount of $10,585
for the term January 1, 2010 through December 31,2010, all in accordance with the approval of
thc Town Attorney.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: William Ruland, Councilman
SECONDER: Vincent Orlando, Conncilman
AYES: Ruland, Orlando, Talbot, Krupski Jr., Russell
ABSENT: Louisa P. Evans
Y02 111-25-2009 template Rev. 4-15-10; Law No. 10-YO-
Youth Bureau Implementing Agency
IFMS NO. SCSEXE10000002839
Contract
This Contract ("the Contract") is between the County of Suffolk ("the County"), a municipal corporation of the State
of New York, acting through its duly constituted Youth Bureau ("the Department"), located at H. lee Dennison
Building 3~ Floor, 100 Veterans Memorial H~ghway, Hauppauge, New York (Marling Address: P.O. Box 6100
Hauppauge, New York 11788-0099); and
Town of Southold ("the Contractor"), a New York municipal corporation, having its principal place of business at 53095
Main Street, P.O. Box 1179, Southold, New York 11971 and Family Service League (Implementing Agency), a New
York not-for-profit corporation, having its principal place of business at 790 Park Avenue, Huntington, New York
11743.
The Contractor has been designated to receive funds from the County for various delinquency prevention programs ("the
Services") through the Contractor and its Implementing Agency as set forth in Article I, entitled "Description of Services
and Budget."
Term of Contract:
Total Cost of the Contract:
Terms and Conditions:
January 1, 2010 through Dec~mber 31, 2010
Shall not exceed $10,585, as set forth in Article I, attached.
Shall be as set forth in Articles I through VI, attached hereto and made a part hereof.
la Witness Whereof, the parties hereto have executed the Contract as of the latest date written below:
Town of
By:.
Title
Date
Chief Depu~.~ou~ty Executive
Date: / fO
penalties of perjury that I am an officerpf ~-~]~rvice Leagne
familiar with §A5-7 of A~icle V of the Suffolk County Code, Nl~nm~
~ e~- .~oc~7-/x~olc~ memal! Title
require~_ ~IV~ qualify for~on thereunder. Federal Tax
~. 3z~ifie~
_ .~ ~ q~ for ~x~on ~d~.
1 of 27 pages
illlll[lli
0006391
Y02 11~-25-2009 template Rev. 4-15-10; Law No. 10-YO-
Youth Bureau Implementing Agency
Departme:
By:
Louis ^ Medina MSW ) ]
Executive Director "-I ]~5~ /
IFMS NO. SCSEXE10000002839
Approved as to Legality:
Christine Malafi, County Attorney
By:
Patricia M. Jordan
Assistant County A,t~
Date ' I I 'MI
/~c /'
2 of 27 pages
¥02 1%25-2009 template Rev. 4-15-10; Law No. 10-YO-
Youth BUreau Implementing Agency
List of Articles
Article I Page #
Description of Services and Budget ..................................................................................................................... 6
Article I A .................................
Department Specific Provisions ................................................................ .
1. Certificate of Incorporation; Board Meetings ................................................................... 7
2. Contractor's Staff .................................................................................................................................. 7
a. Prior Approval ...................................................................................................................... 7
b. Current Procedures ....................... "7
3. Human Services Division Technical Assistance and Training .............................................................. 8
4. Youth Sports ........................................................................................ · . . 8
Article II
Definitions ............................................................................................................................................................... 9
Meanings of Terms ...................................... 9
2. Elements of Interpretation .................................................................................................................. l0
Article III ............................................................................................................................................................. I !
General Terms and Conditions .............................................
1. Contractor Responsibilities .................................................................................................................. 11
a. Duties and Obligations .............................................................................................................. 11
b. Qualifications, Licenses, and Professional Standards ............................................................... I 1
c. Notifications .............................................................................................................................. 11
d. Documentation of Professional Standards ...................... . 11
e. Credentialing ............................................................................................................................. 11
f. Engineering Certificate .............................................................................................................. 11
2. Termination ......................................................................................................................................... 12
a. Thirty Days Termination ............................... . ....... 12
b. Event of Default; Termination on Notice .................................................................................. 12
c. Termination Notice .................................................................................................................... t 2
d. Duties upon Termination ........................................................................................................... 12
3. Indemnification and Defense ............................................................................................................... 12
4. Insurance .............................................................................................................................................. 12
5. Independent Contractor ....................................................................................................................... 13
6.
Severability .......................................................................................................................................... 13
7. Merger; No Oral Changes .................................................................................................................... 13
8.
Set-Off Rights ...................................................................................................................................... 13
9. Non-Discrimination in Services .......................................................................................................... 14
10. Nonsectarian Declaration ..................................................................................................................... 14
11. Governing Law .................................................................................................................................... 14
12. No Waiver ............................................................................................................................................ 14
13. Conflicts of Interest ............ : ................................................................................................................ 14
14. Cooperation on Claims ........................................................................................................................ 14
15. Confidentiality ..................................................................................................................................... 14
3 of 27 pages
¥02 11425-2009 template Rev. 4-15-10; Law No. 10-YO-
¥o~.th BUreau Implementing Agency
16. Assignment and Subcontracting .......................................................................................................... 14
17. No Intended Third Party Beneficiaries ................................................................................................ 15
18. Certification as to Relationships ............................................ i ............................................................. 15
19. Publications and Publicity ................................................................................................................... 15
20. Copyrights and Patents ........................................................................................................................ 15
a. Copyrights .................................................................................................................................. 15
b. Patents ........................................................................................................................................ 15
21. Arrears to County ................................................................................................................................ 15
22. Lawful Hiring of Employees Law in Connection with Contracts for Construction or Future
Construction ......................................................................................................................................... 15
Article IV ............................................................................................................................................................. ! 6
Suffolk County Legislative Requirements ......................................................................................................... 16
1. Contractor's/Vendor's Public Disclosure Statement ........................................................................... 16
2. Living Wage Law ................................................................................................................................ 16
3. Use of County Resources to Interfere with Collective Bargaining Activities ..................................... 16
4. Lawful Hiring of Employees Law .......................................................................................................
5. Gratuities ............................................................................................................................................. I~
6. Prohibition Against Contracting with Corporations that Reincorporate Overseas .............................. 17
7. Child Sexual Abuse Reporting Policy ................................................................................................. 17
8. Non Responsible Bidder ...................................................................................................................... 17
9. Use of Funds in Prosecution of Civil Actions Prohibited ................................................................... 18
10. Work Experience Participation ............................................................................................................ 18
11. Suffolk County Local Laws Website Address ..................................................................................... 18
Article V
Notices and Contact Persons ............................................................................................................................... 19
1. Notices Relating to Payments, Reports, Insurance, Indemnification, or Other Submissions .............. 19
2. Notices Relating to Termination and/or Litigation ............... t .............................................................. 19
Article VI ............................................................................................................................................................. 20
General Fiscal Terms and Conditions
1. General Payment Terms ....................................................................................................................... 20
a. Presentation of Suffolk County Payment Voucher .................................................................... 20
b. Voucher Documentation ............................................................................................................ 20
c. Payment by County .................................................................................................................... 20
d. Budget Modification .................................................................................................................. 20
e. Budget and/or Services Revisions ............................................................................................. 20
f. Taxes ............................................................ ~ ............................................................................. 21
g. Final Voucher ............................................................................................................................ 21
2. Subject to Appropriation of Funds ...................................................................................................... 21
3. Personnel Salaries, Pension and Employee Benefit Plans, Rules and Procedures .............................. 21
4. Accounting Procedures ........................................................................................................................ 21
5. Audit of Financial Statements ............................................................................................................. 22
6. Financial Statements and Audit Requirements .................................................................................... 22
7. Furniture, Fixtures, Equipment, Materials, Supplies ........................................................................... 23
a. Purchases, Rentals or Leases Requiring Prior Approval ........................................................... 23
b. Purchase Practices/Proprietary Interest of County ..................................................................... 23
4 of 27 pages
¥02 11~5-2009 template Rev. 4-15-10; Law No. 10-¥O-
¥0uth Bureau Implementing Agency
c. County's Right to Take Title and Possession ............................................................................ 23
d. Inventory Records, Controls and Reports .................................................................................. 23
e. Protection of Property in Contractor's Custody ........................................................................ 24
f. Disposition of Property in Contractor's Custody ...................................................................... 24
8. Lease or Rental Agreements ................................................................................................................ 24
9. Statement of Other Contracts .............................................................................................................. 24
10. Miscellaneous Fiscal Terms and Conditions .............................. .24
a. Limit of County's Obligations ................................................................................................... 24
b. Duplicate Payment from Other Sources .................................................................................... 24
c. Funding Identification ............................................................................................................... 24
d. Outside Funding for Non-County Funded Activities ......................................................... 24
e. Potential Revenue ...................................................................................................................... 25
f. Payments Contingent upon State/Federal Funding .................................................................... 25
g. Denial of Aid .............. 25
h. Budget ........................................................................................................................................ 25
i. Payment of Claims ..................................................................................................................... 25
j. Payments Limited to Actual Net Expenditures .......................... : ............................................... 25
k.
Travel Costs ............................................................................................................................... 25
I. Attendance at Conferences ..................................... . 25
m. Salaries .......................... 25
n. Salary Increases ......................................................................................................................... 25
o. Contractor Vacancies ................................................................................................................. 26
p. No Limitation On Rights ........................................................................................................... 26
q. Comptroller's Rules and Regulations ........................................................................................ 26
Exhibits
Exhibit 1 Public Disclosure ............................................................................................................................... 27
Exhibit 2 Living Wage ....................................................................................................................................... 27
Exhibit 3 Union Certification ............................................................................................................................ 27
Exhibit 4 Lawful Hiring .................................................................................................................................... 27
Exhibit 5 Certification Regarding Lobbying ................................................................................................... 27
Exhibit 6 Budget Modification Request ........................................................................................................... 27
Exhibit 7 Budget/Services Revisions Approval ............................................................................................... 27
Exhibit 8 Standard Operating Procedure A-07 Amendment I and Executive Order 4-04 ........................ 27
Exhibit 9 Comptroller's Rules .......................................................................................................................... 27
5 of 27 pages
Y02 11~25'2009 template Rev. 4-15-10; Law No. 10-YO-
Youth B'ureau Implementing Agency
Article I
Description of Services
and
Budget
NOTE: All references in this Contract to Contractor shall be deemed to refer to the Contractor
and to the Implementing Agency, except as otherwise indicated; provided that all provisions
relating to Contractor's staffshall be deemed to apply only to the Implementing Agency.
(For Services and Budget See Two Pages Attached)
6 of 27 pages
NEW YORK STATE
OFFICE OF CHILDREN AND FAMILY SERVICE8
INDIVIDUAL PROGRAM APPMCATION
Agency Summary
County of Suffolk
County:. Suffolk
Implemenfl.gAgency: Town of Southold
ProgramT~le: Southold Youth Services
53095 Main Road PO Box 1179)
Southold
F~ieml IDt: 11-6001939
Char#i~ Reg.#: NA
Youth and Family counseling
for youth at risk.
OCF8 Fund~
'Youth B~u
~ s
(100%)
of T
$m~ NY
Period of Actual Program Operation
FROM 1/1/2010
Houm of Operation
FROM
8:00 AM
[~Daily. I"1 Weekly
Z~ Cede:
TO 12/31/2010
TO
4: 00PM
[] Monthly
11971
Scott. Russell@Town. Southold. NY.US
Director
EMNLADDRE88
James McMahon
CONTACT pERSON'
James.M~Mahon@Town. Southold. NY.US
EMNt. ADORE88
Scott A. Russell Supervisor
FLOWN. OFFICER TITLE
E~ADD~S8
Th~ Agen~-~ I~: /-1Prlwte. Not for Profit []Public
Town of Southold
,(611) 765-1283
TELEPHONE NUMBER
( 31) 7 5-,015
FAX NUt. ER
(631) 765-1889
~ NU~
,( )
~ Moot 81gnlflcmnt (3 Ibxlmum) M~anbly NY8 ~ ~ ~ ~
T~ ~ (8~ C~, 8~, ~p) ~ ~ ~ ~. P~'g ~ ~
)ffice Town Hall, PO Box 1i~ 1 1
Sou~hOld, NY 11971
I. SDedfy Program Code and Name of Other Participating Municipalities:
OCF$4107(Rev. 03/2OO2)FRONT
NEW YORK STATE
OFFICE OF CHILDREN AND FAMILY SERVICES
PROGRAM BUDGET
APPENDIX B
PROS.~ COOE: I D I~ 14/ I ? I 0
CO.~C~ NUUB~ I
AGENCYAIUNICIPAMTY: Town of SoLttho]d
In I/ lC)I~1o IO I~--~1
I I I I I I
PROGRAMTITLE: Southold Youth Services
PERSONAL SERVICES:
FUND TYPEk
TOTAL SALARIES AND WAGES
TOTAL FRINGE BENEFITS
TOTAL pERSONAL SERVICES (1)
CONTRACTED SERVICES AND STIPENDS
TOTAL CONTRACTED SERVICES (2)
TOTAL MAINTENANCE & OPERATION (3)
UST EQUIPMENT TO BE PURCHASED OR RENTED:
(UNIT COST OVER ~ AND UFE EXPECTANCY OF OVER 'WVO YEARS)
pROGRAM SITE ADDRESS
TOTAL FACIUTY REPAIRS (4)
TOTAL OCFS PROGRAM AMOUNT I '~ / ~1, $-~o~,- . $
+ TOTAL OCFS FUNDS REQUESTED
IIIST OF oTHER FUNDING SOURCES I $
$
$
REIMBURSABLE TOTAL
' MUNICIPAL FUNDING
OTHER SOURCES
Y02 11-.2.5-2009 template Rev 4-15-10; Law No. 10-YO-
Youth Bureau Implementing Agency
Article I A
Department Specific Provisions
1. Certificate of Incorporation; Board Meetings
Thc Contractor shall furnish thc Department with
certificd copies of its Ccrtificato of Incorporation
and by-laws, including any amendments thereto,
at the time it signs this Contract, to the extent not
already on file with the Department. and any
amendments thereto during the term of this
Contract promptly upon their adoption, and a llst
of the board members governing the Contractor
from time to time. The contractor shall not
dissolve any existing corporation or cstablish any
new corporation with the responsibility for the
operation of the program without the prior
written approval o£the Department.
Minutes of the Contractor's annual board
meeting and one other board meeting, no longer
than six (6) months thereafter, should be
forwarded to the Department within two (2)
weeks after the conclusion of the meetings.
2. Contractor's Staff
a. Prior Approval
The Department shall have thc right to prior
approval of the filling of any position now vacant
or hereafter becoming vacant and may, in the
exercise of that right, promulgate reasonable
regulations involving position control which
shall, when promulgated, be deemed to be
incorporated by reference in and be made part of
this Contract.
b. Current Procedures
The Contractor, at its own expense, agrees to
furnish to the Department resumes of all
personnelto be hired for thc Services referred to
in this Contract, prior to their being hired.
Resumes shall
include, but not limited to:
i.)
Previous job title(s) of the individual
employee and the length of
employment under each title; and/or
ii.)
Previous experience and length of
previous experience with a task or tasks
similar or equal to the Serviccs.
Contractor Letters
Thc Contractor agrcas to furnish to thc County
letter(s) regarding all personnel to be hired for
the Services. The letter(s) shall include, but not
7 of 27 pages
be limited to:
i.)
Thc specific tasks to be performed by
the individual cmployecs during the
course of thc Services.
ii.)
Salarias and hours to be worked by thc
individual employees during the course
of thc Services.
County Approval
The County reserves thc right to approve
principal services personnel proposed by thc
Contractor at the time of entering into this
Contract. Reasons for the County not approving
said personnel shall be for lack of qualification or
lack of'demonstration by the Contractor that said
proposed personnel will not have a deleterious
effect on thc proper and efficient operation of the
Services.
Job Descriptions, Qualifications
The Contractor will nominate to the Department
a Service director chosen on thc basis of the job
description below. The Department shall review
such nominations and may confirm them. Other
staffpositions provided for in this Contract will
be filled in accordance with written job
descriptions as provided below. Employment of
any staffmcmbcr under thc terms of this
Contract shall bc subject to ongoing review for
compatcncy and aptitude of thc staffmcmber by
thc Depattmcnt or its designees. The Department
may recommend dismissal or ~uspansion ofany
staff mcmbcr under this Contract.
Service Director
i.) Qualifications: Graduation from an
accredited college and/or university with a
Master's Degree in Social Work; or a Bachelor's
Degree (4-year college dagrec) plus 2 years
Experience in Human Services.
ii.) Duties: Responsible for overall
Service; hires and fires staff; chairs youth
advisory committee; administers and directs all
Contractor Services; is responsible to Board of
Directors of the Contractor and has immediate
charge of and responsibility for the Services;
renders direct services to clients as requii'ed;
selects, trains and supervises program aides,
nonprofassional staffand volunteers; has charge
of petty cash account; make purchases and
cxpcnds funds under thc direction of the treasurer
of thc corporation or such other officers as the
Board of the corporation may direct.
Y02 11-25-2009 template Rev. 4-15-10; Law No. 10-YO-
YOuth Bureau Implementing Agency
Youth Worker
i.)
Qualifications: Bachelor's Degree (4-
year college degree from an accredited
college).
ii.)
Duties: Provides counseling, group
work services, and professional
supervision in {ounge activities, is
responsible to the Service director.
Also shall keep written records and
reports of work accomplished; shall
demonstrate ability to learn, abiJity to
relate successfully to clients and the
community, and capacity for
development in professional
use of self in relationships.
Service Aides
i.)
Qualifications: High School Diploma
and preferably some paid experience in
youth work.
ii)
Duties: Report to Service director;
shall carry out assignments as
paraprofessionals; shall keep written
records and reports of work
accomplished; shall demonstrate ability
to learn, ability to relate successfully to
clients and community, and capacity
for development in professional use of
self in relationships
Human Services Division Technical Assistance and
Training
The Contractor agrees to participate in the
Human Services Division Technical Assistance
and Training Program. Such agreed participation
will include stafftraining on the topic of
HIV/AIDS and not more than three (3) days-per-
year attendance at training on topics that may
include, but not be limited to, contract financial
reporting, the setting of service goals and
objectives, and service development.
The Contractor may participate, at its election, in
any additional training made available by the
Human Services Division.
Youth Sports
In accordance with Local Law No. 44 - 2009, all contract
agencies that conduct youth sports programs are required to
develop and maintain a written plan or policy addressing
incidents of possible or actual concussion or other head
injuries among spor~s program participants. Such plan or
policy must bc submitied prior to the award of the County
contract, grant or funding. Receipt of such plan or poticy by
the County does not represent approval or endorsement of
any such plan or policy, nor shalt thc County be subject to
8 of 27 pages
any liability in connection with any such plan or policy.
End of Tex! for Article IA
yYo0~2t.11'25-2009 template Rev, 4-t5-t0; Law No. 10-YO-
;h I~i~reau Implementing Agency
Article I1
Definitions
i.
~lennings of Terms
As Used herein:
"Audit of ,~ ....
thc Co,~ financial Statements" means the exammanon, ny
thc fin~'~P!r°ller and any Federal or State auditing authority of
publican_e~al Statcments of the Contractor resulting in the
financialun of an independent opinion on whetber or not th~se
prcscntedstatements arc relevant, accurate, complete, and fmrly
"Budlger' n~ , · - ~
intended ~ eons the Contract.o.r s summary or plan o~tne.
Services. 'evenues and expenditures necessary to render the
~eBrUv~c~ee, t I)efleienev Plan,, means an analysis of the cost of the
the Co~. changes il fiscal conditions, and required modifications to
act to Continue to render the Services.
"C°ml~tr°ller" means the Comptroller of the County of Suffolk.
"Contract,, -'-' -*-o~-an formina all ri hts
and oblioa . r~¢ans all terms and conumon~ -,- .... g
'~ t~°ns of the Contractor and the County.
'-tot means the signatory corporation, its officers, officials,
ar~y one or more of the foregoing performing the Serwccs.
agnnciea, means the County of Suffolk, its depaflments and
suC~f~kt.3' Attorney,, means the County Attorney of thc County of
"Depart~ne~ t" means the signatory department approving the
Contract.
case ma2~, '~ ara cl the definition of practice of land surveying, as thc
Educatic~r~u~_~ · Under Section 7201 and Section 7203 of thc State
ax,y, respectively.
Thc Contractor's failure to perform any duty
requised of it undcr paragraphs I (b)-(c) of Article
Ill of the Contract; or
Thc Contractor's failure to maintain thc amount
and types of insurance required by thc Contract;
or
The Contractor's failure to comply with any
Federal, State or local law, rule, or regulation,
and County policies or directives; or
The Contractor's bankruptcy or insolvency; or
e. Thc Contractor's failure to cooperate in an Audit
of Financial Statements; or
f. The Contractor's falsification of records or
reports, misuse of funds, or malfeasance or
nonfcasance in financial record keeping arising
out of, or in connection with, any contract with
the County; or
The Contractor's failure to submit, or failure to
g' timely submit, documentation to obtain Federal
or State funds; or
h. Thc inability oftbe County or thc Contractor to
obtain Federal or State funds duc to any act or
omission of thc Contractor; or
i. Any condition the County determines, in its sole
discretion that is dangerous.
"Federal" means thc United States govemmcot, its departments and
agencies.
"Fringe Benefits" means non-wage benefits which accompany, or
arc in addition to, a person's salary, such as paid insurance, sick
leave, profit-sharing plans, paid holidays, and vacations.
"Fund Source" means any direct or indirect sum payable to thc
Contractor by the County pursuant m any lawful obligation.
"Legislature" means the Legislatorc of the County of Suffolk.
"Management Letter" mcans a letter, certified as truc by thc
Contractor's certified public account or chief financial officcr of
findings and recommendations for improvements in internal fiscal
control that w~re identified during an Audit of Financial Statements,
but which were not required to be included in an audit report.
"Municipal Corporation" means a town, village or school district.
"Services" means all that which the Contractor must do and any part
thereof arising out of, or in connection with, tl~e contract necessary t~
render the assistance and benefit intended by the Contract.
"State" means the State of New York.
Statement of Other Contr means a complete list of all othcr
contracts under which money has been or will b~ paid to thc
Contractor from the County, Federal, or State gov~mmcots, or a
Municipal Corporation, and (i) which arc currently in effect or (ii)
which have expired within the past twelve (I 2) months and have no
been renewed.
"Suffolk County Payment Voucher" means the document
authorized and required by the Comptroller for r~lease of paymcot.
"Term" means the time period set forth on page one of the Contrac
and, if exercised by the County, the option period.
9 of 27 pages
¥02 11-.2.5-2009 template Rev. 4-15-10; Law No. 10-YO-
Youth Bureau Implementing Agency
Co
Article I11
General Terms and Conditions
Contractor Responsibilities
a. Duties and Obligations
i.)
It shall be the duty of the Contractor to
discharge, or cause to be discharged, all
of its responsibilities, and to administer
funds received in the interest of the
County in accordance with the
provisions of the Contract.
ii.)
The Contractor shall promptly take ail
action as may be necessary to render
the Services.
iii.)
The Contractor shall not take any
action that is inconsistent with the
provisions of the Contract.
Qualifications, Licenses, and Professional
Standards
i.)
The Contractor represents and warrants
that it has, and shall continuously
possess, during the Term, the required
licensing, education, knowledge,
experience, and character necessary to
qualify it to render thc Services.
ii.)
The Contractor shall continuously have
during the Term all required
authorizations, certificates,
certifications, registrations, licenses,
permits, and other approvals required
by Federal, State, County, or local
authorities necessary to qualify it to
render the Services.
Notifications
i.)
Thc Contractor shall immediately
notify thc County, in writing, of any
disciplinary proceedings, commenced
or pending, with any authority relating
to a license held by any person
necessary to qualify him or thc
Contractor to perform the Services.
ii.)
In the event that a person is no longer
licensed to perform the Services, the
Contractor mus~ immediately notify the
County, but in no event shall such
notification bc later than five (5) days
after a license holder has lost thc
license required to qualify the license
holder or thc Contractor to perform the
Services.
11 of 27 pages
iii.)
In the event that the Contractor is not
able to perform the Services due to a
loss of license, thc Contractor shall not
be reimbursed for the Services rendered
after thc effective date of termination of
such license. Without limiting the
generality of the foregoing, if any pan
oftbe Contract remains to be
performed, and the termination oftbe
license does not affect the Contractor's
ability to render the Services, every
other term and provision of the
Contract shall be valid and enforceable
to thc fullest extent permitted by law.
Documentation of Professional Standards
The Contractor shall maintain on file, in one
location in Suffolk Cougty, all records that
demonstrate that it has complied with sub-
paragraphs (b) and (c) above. The address oftbe
location of the aforesaid records and documents
shall be provided to the County no later than the
date of execution oftbe Contract. Such
documentation shall be kept, maintained, and
available for inspection by the County upon
twenty-roar (24) hours notice.
Credentialing
i.)
In the event that thc Depanment, or any
division thereof, maintains a
credentialing process to qualify the
Contractor to render the Scrvices, the
Contractor shall complete the required
credentialing process. In the event that
any State credential, registration,
certification, or license, Drug
Enforcement Agency registration, or
Medicare or Medicaid certification is
restricted, suspended, or temporarily or
permanently revoked, it is thc duty of
the Contractor to contact thc
Dcpanment, or division thereof, as the
case may be, in writing, no later than
three (3) days after such restriction,
suspension, or revocation.
ii.)
The Contractor shall forward to the
Department, or division thereof, as the
case may be, on or before July I of
each year during the Term, a complete
list of the names and addresses of all
persons providing the Services, as well
as their respective areas of certification,
credentialing, registration, and
licensing.
Engineering Certificate
In thc event that the Contract requires an~'
Engineering Services, thc Contractor shall submit
to the County, no later than the due date for
¥02 11-25-2009 template Rev. 4-15-10; Law No. 10-YO-
Youth Bureau Implementing Agency
submission for approval of any engineering work
product, the Certificate of Authorization
("Certificate"), issued pursuant to
§ 7210 of the New York Education Law, of every
person performing any Engineering Services.
The failure to file, submit or maintain the
Certificate shall be grounds for rejection of any
engineering work product submitted for approval.
Termination
a. Thirty Days Termination
Thc County shall have the right to tcrminate the
Contract without cause, for any reason, at any
time, upon such terms and conditions it deems
appropriate, provided, however, that no such
termination shah be effective unless thc
Contractor is given at least thirty (30) days
notice.
b. Event of Default; Termination on Notice
i.)
ii.)
The County may immediately terminate
the Contract, for cause, upon such
terms and conditions il deems
appropriate, in the Event of Default.
If the Contractor defaults under any
other provision of the Contract, the
County may terminate the Contract, on
not less than five (5) days notice, upon
such terms and conditions it deems
appropriate.
c. Termination Notice
Any notice providing for termination shall be
delivered as provided for in Article V of the
Contract.
d. Duties upon Termination
i.)
Thc Contractor shall discontinue thc
Services as directed in thc termination
notice.
ii.)
Thc County shall pay thc Contractor
for thc Scrviccs rendered through thc
date of termination.
iii.)
Thc County shall be released from any
and all liability under thc Contract,
cffeetivc as of thc datc oftbe
tcrmination notice.
iv.)
Upon termination, thc Contractor shall
reimburse the County the balance of
any funds advanced to the Contractor
by the County no later than thirty (30)
days after termination of the Contract.
The provisions of this subparagraph
12 of 27 pages
shall survive thc cxpiration or
termination of the Contract.
v.)
Nothing contained in this paragraph
shall be construed as a limitation on the
County's rights set forth in paragraph 8
of this Article III.
Indemnification and Defense
The Contractor shall protect, indemnify, and hold
harmless the County, its agents, servants,
officials, and employees from and against all
liabifitics, fines, penalties, actions, damages,
claims, dcmands, judgments, losses, suits or
actions, costs, and expenses caused by the
ncgligance or any acts or omissions of thc
Contractor, including reimbursement of the cost
of reasonable attorneys' fccs incurred by the
County, its agents, scrvants, officials, and
employees in any action or proceeding arising out
of or in connection with thc Contract.
ho
co
The Contractor hereby represents and warrants
that it will not infringe upon any copyright in
performing thc Services. Thc Contractor agrees
that it shall protect, indemnify, and hold harmlcss
thc County, its agents, scrvants, officials, and
employees from and against all liabilities, fines,
pana]tias, actions, damages, claims, demands,
judgments, losses, suits or actions, costs, and
expenses arising out of any claim asserted for
infringcmcnt of copyright, including
reimbursement of thc cost of reasonable
attorneys' fees incun'cd by thc County, its agents,
servants, offiqials, and employeas in any action or
proceeding arising out of or in connection with
any claim asserted for infringement of copyright.
Thc Contractor shall dcfand thc County, its
agents, servants, officials, and employees in any
procceding or action, including appeals, arising
out of, or in connection with, thc Contract, and
any copyright infringement proc, ceding or action.
At thc County's option, thc County may require
thc Contractor to pay rcasonablc attorneys' fccs
for thc dcfansc of any such suit.
Thc Contractor shall continuously maintain,
during thc Term of thc Contract, insurancc in
amounts and types as follows:
i.)
Commercial General Liability
insurance, including contractual
liability covcragc, in an amount not
lcss than Two Million DoUars
($2,000,000.00) per occurrence for
bodily injury and Two Million Dollars
($2,000,000.00) per occurrence for
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property damage. The County shall bc
named an additional insured.
ii.)
Automobile Liability insurance (if any
vehicles arc used by thc Contractor in
the performance oftbe Contract) in an
amount not less than Five Hundred
Thousand Dollars ($500,000.00) per
person, per accident, for bodily injury
and not less than One Hundred
Thousand Dollars ($I00,000.00) for
property damage per occurrence.
iii.)
Workers' Compensation and
Employer's Liability insurance in
compliance with all applicable New
York State laws and regulations and
Disability Benefits insurance, if
required by law. Thc Contractor shall
furnish to thc County, prior to its
execution of thc Contract, thc
documentation required by thc State of
New York Workers' Compensation
Board of coverage or exemption from
coverage pursuant to §§57 and 220 of
the Workers' Compensation Law. In
accordance with General Municipal
Law §108, the Contract shall bc void
and of no effect unless thc Contractor
shall provide and maintain coverage
during thc Term for the benefit of such
employees as are required to be
covered by thc provisions of thc
Workers' Compensation Law.
iv.) Professional Liability insurance in an 6.
amount not less than Two Million
Dollars ($2,000.000.00} on either a
per-occurrence or claims-made
coverage basis.
Thc County may mandate an increase in thc
liability limits set forth in thc immediately
preceding paragraphs (4Xa)(i), (ii), and (iv).
All policies providing such coverage shall be
issued by insurance companies with an A.M.
Best rating orA- or better.
do
The Contractor shall furnish to the County, prior
to the execution of the Conlract, declaration
pages for each policy of insurance, other than a
policy for commercial general liability insurance,
and upon demand, a true and certified original
copy of each such policy evidencing compliance
with the aforesaid insurance requirements. In the 8.
case of commercial general liability insurance,
the Contractor shall furnish to the County, prior
to the execution of the Contract, a declaration
page or insuring agreement and endorsement
page evidencing the County's status as an
additional insured on said policy, and upon
demand, a true and certified original copy of such
13 of 27 pages
policy evidencing compliance with the aforesaid
insurance requirements.
All evidence of insurance shall provide for the
County to be notified in writing thirty (30) days
prior to any cancellation, nonranewal, or material
change in the policy to which such evidence
relates. It shall be the duty ofthe Contractor to
notify the County immediately of any
canc. ellation, nonrenewal, or material change in
any insurance policy.
In the event thc Contractor shall fail to provide
evidence of insurance, the County may provide
the insurance required in such manner as thc
County deems appropriate and deduct the cost
thereof from a Fund Source.
If thc Contractor is a Municipal Corporation and
has a self-insurance program under which it acts
as a self-insurer for any of such required
coverage,, the Contractor shall provide proof,
acceptable to the County, of self-funded
coverage.
Independent Contractor
The Contractor is not, and shall never be, considered an
employee of the County for any purpose. Notwithstanding
anything herein, the Contract shall not be construed as
creating a principal-agent relationship between thc County
and the Contractor or thc Contractor and the County, as the
case may be.
Severability
It is expressly agreed that if any term or provision of thc
Contract, or the application thereof to any person or
circumstance, shall be held invalid or unenforceable to any
extent, thc remainder oftbe Contract, or the application of
such term or provision to persons or circumstances other
than those as to which it is held invalid or unenforceable,
shall not be affected thereby, and every other term and
provision of the Contract shall be valid and shall be
enforced to the fullest extent permitted by law.
Merger; No Oral Changes
It is expressly agreed that the Contract represents the entire
agreement of the parties and that all previous
understandings arc herein merged in the Contract. No
modification of the Contract shall be valid unless in written
form and executed by both parties.
Set-Off Rights
The County shall have all of its common law, equitable,
and statutory rights of set-orE These rights shall include,
but not be limited to, the County's option to withhold from
a Fund Source an amount no greater than any moneys due
and owing to the County for any reason. The County shall
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10,
exercise its set-offrights subject to approval by the County
Attorney. In cases ofset-offpursuant to a Comptroller's
audit, thc County shall only exercise such right after the
finalization thereof, and only al~er consultation with the
County Attorney.
Non-Discrimination in Services
The Contractor shall not, on the grounds of race,
creed, color, national origin, sex, age, disability,
sexual orientation, military status, or marital
status:
i.) deny any individual the Services
provided pursuant to the Contract; or
ii.) provide the Services to an individual
that is different, or provided in a
different manner, from those provided
to others pursuant to the Contract; or
iii.) subject an individual to segregation or
separate treatment in any matter related
to the individual's receipt of the
Services provided pursuant to the
Contract; or 13.
iv.) restrict an individual in any way from
any advantage or privilege e~ioyad by
others receiving the Services provided
pursuant to the Contract; or
v.) treat an individual differently from
others in determining whether or not
the individual satisfies any eligibility or
other requirements or conditions which
individuals must meet in order to
receive the Services provided pursuant
to the Contract.
The Contractor shall not utilize criteria or 14.
methods of administration which have the effect
of subjecting individuals to discrimination
because of tbeir race, creed, color, national
origin, sex, age, disability, sexual orientation,
military status, or marital status, or have the
effect of substantially impairing the Contract with
respect to individuals ora particular race, creed,
color, national origin, sex, age, disability, sexual
orientation, military status, or marital status, in
determining:
15.
i.) the Services to be provided, or
ii.) the class of individuals to whom, or the
situations in which, the Services will be
provided; or
iii.) the class of individuals to be afforded
an opportunity to receive the Services.
Nonsectarian Declaration
16.
The Services performed under the Contract are secular in
nature. No funds received pursuant to the Contract shall be
used for sectarian purposes or to further the advancement
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I1.
12.
of any religion. The Services will be available to all
eligible individuals regardless of religious belief or
affiliation.
Governing Law
Thc Contract shall be governed by and construed in
accordance with the laws of the State of New York, without
regard to conflict of laws. Venue shall be designated in the
Supreme Court, Suffolk County, thc United States District
Court for the Eastern District of New York, or, if
appropriate, a court of inferior jurisdiction in Suffolk
County.
No Waiver
It shall not bc construed that any failure or forbearance of
the County to enforce any provision of the Contract in any
particular instance or instances is a waiver of that
provision. Such provision shall otherwisc remain in full
force and effect, notwithstanding any such failure or
forbearance.
Conflicts of Interest
The Contractor shall not, during the Term, pursue a course
of conduct which would cause a reasonable person to
believe that he or she is likely to be engaged in acts that
create a substantial conflict between its obligations under
the Contract and its private interests. The Contractor is
charged with the duty to disclose to the County the
existence of any such adverse interests, whether existing or
potential. This duty shall continue as long as the Term.
The determination as to whether or when a conflict may
potentially exist shall ultimately be made by the County
Attorney after full disclosure is obtained.
Cooperation on Claims
The Contractor and the County shall render diligently to
each other, without compensation, any and ail cooperation
thru may be required to defend the other party, its
employees and designated representatives against any
claim, demand or action that may be brought against the
other party, its employees or designated representatives
arising out of or in connection with the Contract.
Confidentiality
Any document of the County, or any document created by
thc Contractor and used in rendering the Services, shall
remain the property of the County and shall be kept
confidential in accordance with applicable laws, rules, and
regulations,
Assignment and Subcontracting
Thc Contractor shall not delegate its dutias under
the Contxact, or assign, transfer, convey, sublet,
or otherwise dispose of the Contract, or any of its
right, title or interest therein, or its power to
17.
18.
19;
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execute the Contract, or assign all or any portion
oftbe monies that may bc duc or become duc
hcrcueder, (collectively referred to in this
paragraph 16 as "Assignment"), to any other
person, entity or thing without the prior written
consent of the County, and any attempt to do any
oftbe foregoing without such consent shall be
void ab initio.
20.
Such Assignment shall be subject to all of thc
provisions of thc Contract and to any other
condition the County requires. No approval of
any Assignment shall be construed as enlarging
any obligation oftbe County undcr the terms and
provisions of thc Contract. No Assignment &the
Contract or assumption by any person of any duty
of thc Contractor under thc Contract shall
provide for, or othcrwisc be construed as,
rclcasing thc Contractor from any term or
provision of the Contract.
No Intended Third Party Beneficiaries
The Contract is entered into solely for the benefit of the
County and the Contractor. No third party shall be deemed
a beneficiary oftpe Contract and no third party shall have
the right to make any claim or assert any right under the
Contract.
Certification as to Relationships
Thc Contractor certifies under penalties of perjury that,
other than through the funds provided in thc Contract and
other valid agreements with the County, there is no known
spouse, life panner, business, commercial, economic, or
financial relationship with the County or its elected
officials. The Contractor also certifies that there is no
relationship within the third degree of consanguinity,
between the Contractor, any of its partners, members,
directors, or shareholders owning five (5%) percent or
more oftbe Contractor, and thc County.
21.
22.
Publications and Publicity
The Contractor shall not issue or publish any
book, aniclc, report, or other publication related
to the Services without first obtaining written
prior approval from the County. After approval
in writing is obtained, all such printed matter or
other publication shall contain the following
statement in clear and legible print:
"This publication is fully or panially funded by
the Suffolk County Executive's Office."
The Contractor shall not issue press releases or
any other information to the media, in any form,
concerning the Services, without obtaining prior
written approval from thc County.
Copyrights and Patents
a. Copyrights
If thc work of the Contractor should result in thc
production of original books, manuals, films, or
other materials for which a copyright may be
granted, thc Contractor may secure copyright
protection. However, the County reserves to
itself, and thc Contractor hereby gives to the
County, and to any other person designated by
thc County, a royalty-free, nonexclusive license
to produce, reproduce, publish, translate, or
otherwise usc any such materials.
b. Patents
lftbe Contractor makes any discovery or
invention during the Term, or as a result of work
performed under the Contract, the Contractor
may apply for and secure for itsalf patent
protection. However, the County reserves to
itself, and the Contractor hereby gives to the
County, and to any other person designated by
the County, a royalty-free, nonexclusive license
to produce or otherwise use any item so
discovered or patented.
Arrears to County
Consultant warrants that, cxccpt as may otherwisc be
authorized by agreement, it is not in arrears to the County
upon any debt, contract, or any other lawful obligation, and
is not in default to the County as surety.
Lawful Hiring of Employees Law in Connection
with Contracts for Construction or Future
Construction
In thc event that the Contract is subject to the Lawful
Hiring of Employees Law of the County of Suffolk, Suffolk
County Code Chapter 234, as more fully set for~ in the
Article entitled "Suffolk County L~gislative Requirements,"
the Contractor shall maintain the documentation mandated
to be kept by this law on the construction site at all times.
Employee sign-in sheets and register/log books shall be
kept on the construction site at all times and all covered
employees, as defined in the law, shall be required to sign
such sign-in sheets/register/log books to indicate their
presence on the construction site during such working
hours.
End of Text for Article Ill
15 of 27 ;a;es
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Youth Bureau Implementing Agency
Article IV
Suffolk County Legislative Requirements
Contractor's/Vendor's Public Disclosure Statement
It shall be the duty of the Contractor to read, become
familiar with, and comply with the requirements of section
A5-7 of Article V of the Suffolk County Code.
Unless certified by an officer of the Contractor as being
exempt from the requirements of section A5-7 of Article V
of the Suffolk County Code, the Contractor represents and
warrants that it has filed with the Comptroller the verified
public disclosure statement required by Suffolk County
Administrative Code Article V, Section A5-7 and shall file
an update of such statement with the Comptroller on or
before the 31 st day of January in each year of the
Contract's duration. The Contractor acknowledges that
such filing is a material, contractual and statutory duty and
that the failure to file such statement shall constitute a
material breach of the Contract, for which the County shall
be entitled, upon a determination that such breach has
occurred, to damages, in addition to all other legal
remedies, of fifteen percent (I 5%) of the amount of the
Contract.
Required Form:
Suffolk County Form SCEX 22; entitled
"Contractor's/Vendor's Public Disclosure Statement"
Living Wage Law
It shall be thc duty of the Contractor to read, become
familiar with, and comply with the requirements of Chapter
347, of the Suffolk County Code.
This Contract is su~iect to thc Living Wage Law of the
County of Suffolk. Thc law requires that, unless specific
exemptions apply, all employers (as defined) under service
contracts and recipients of County financial assistance, (as
defined) shall provide payment of a minimum wage to
employees as set forth in the Living Wage Law. Such rate
shall be adjusted annually pursuant to the terms of the
Suffolk County Living Wage Law of the County of Suffolk.
Under the provisions of the Living Wage Law, the County
shall have the authority, under appropriate circumstances,
to terminate the Contract and to seek other remedies as set
forth therein, for violations of this Law.
Required Forms:
Suffolk County Living Wage Form LW-I; eatitled "Suffolk
County Department of Labor - Living Wage Unit Notice of
Application for County Compensation (Contract)"
Suffolk County Living Wage Form LW-38; entitled
"Suffolk County Department of Labor - Living Wage Unit
Living Wage Certification/Declaration - Subject To Audit"
16 of 27 pages
Use of County Resources to Interfere with Collective
Bargaining Activities
It shall be the duty of the Contractor to read, become
familiar with, and comply with the requirements of Chapter
466 of the Suffolk County Code.
County Contractors (as defined by section 466-2) shall
comply with all requirements of Chapter 466 of thc Suffolk
County Code, including the following prohibitions:
a. The Contractor shall not use County funds to
assist, promote, or deter union organizing.
No County funds shall be used to reimburse the
Contractor for any costs incurred to assist,
promote, or deter union organizing.
The Contractor shall not use County funds to
assist, promote, or deter union organizing.
No employer shall use County property to hold a
meeting with employees or supervisors if the
purpose of such meeting is to assist, promote, or
deter union organizing.
If thc Services are performed on County property, the
Contractor must adopt a reasonable access agreement, a
neutrality agreement, fair communication agreement, non-
intimidation agreement, and a majority authorization card
agreement.
If the Services are for the provision of human services and
are not to be performed on County property, the Contractor
must adopL at the leasL a neutrality agreement.
Under the provisions of Chapter 466, the County shall have
the authority, under appropriate circumstances, to terminate
the Contract and to seek other remedies as set forth therein.
for violations of this Law.
Required Form:
Suffolk County Labor Law Form DOL-LOI; entitled
"Suffolk County Department of Labor - Labor Mediation
Unit Union Organizing Certification/Declaration - Subject
to Audit."
Lawful Hiring of Employees Law
It shall be the duty oftbe Contractor to read, become
familiar with, and comply with the requirements of Chapter
234 of the Suffolk County Code.
This Contract is subject to the Lawful Hiring of Employees
Law of the County of Suffolk. It provides that all covered
employers, (as defined), and the owners thereof, as the case
may be, that are recipients of compensation from the
County through any granL loan, subsidy, funding,
appropriation, payment, tax incentive, contract,
subcontract, license agreement, lease or other financial
compensation agreement issued by the County or an
awarding agency, where such compensation is one hundred
Y02 11-,~5-2009 template Rev. 4-15-10; Law No. 10-YO-
Youth Bureau Implementing Agency
percent (100%) funded by thc County, shall submit a
completed sworn affidavit (under penalty of perjury), thc
form of which is attached, certifying that they have
complied, in good faith, with thc requirements of Title 8 of
the United States Code Section 1324a with respect to the
hiring of covered employees (as defined) and with respect
to thc allan and nationality status of`thc owners tbercot~
The affidavit shall be executed by an authorized
representative of the covered employer or owner, as thc
case may be; shall be pail of any executed contract,
subcontract, license agreement, lease or other financial
compensation agreement with the County; and shall be
made available to the public upon request.
All contractors and subcontractors (as defined) of covered
employers, and the owners thereof`, as the case may be, that
are assigned to perf,orm work in connection with a County
contract, subcontract, license agreement, lease or other
financial compensation agreement issued by the County or
awarding agency, where such compensation is one hundred
percent (100%) funded by the County, shall submit to the
covered employer a completed sworn affidavit (under
penalty of pe~:iury), the form of which is attached,
certifying that they have compbed, in good f,aith, with the
requirements of Title 8 of Ibc United States Code Section
1324a with respect to the hiring of covered employees and
with respect to the alien and nationality status of the
owners thereof`, as the case may be. The affidavit shall be
executed by an authorized representative of the contractor,
subcontractor, or owner, as the case may be; shall be par1 of
any exeeutad contract, subcontract, license agreement, lease
or other financial compensation agreement between the
covered employer and the County; and shall be made
available to the public upon request.
An updated affidavit shall be submitted by each such
employer, owner, contractor and subcontractor no later
than January i of each year for the duration of any contract
and upon the renewal or amendment of'the contract, and
wbencver a new contractor or subcontractor is hired under
the terms of the contract.
6o
The Contractor acknowledges that such filings are a
material, contractual and statutory duty and that the f,ailure
to file any such statement shall constitute a material breach
of the Contract.
Under the provisions of the Lawful Hiring of Employees
Law, the County shall have the authority to terminate the
Contract for violations of`this Law and to seek other
remedies available under the law.
The documentation mandated to be kept by this law shall at
all times be kept on site. Employee sign-in sheets and
register/log books shall be kept on site at all times during
working hours and all covered employees, as defined in the
law, shall be required to sign such sign-in
sheets/register/Jog books to indicate their presence on the
site during such working hours.
Required Forms:
Suffolk County Lawful Hiring of Employees Law Form
LHE- I; entitled "Suffolk County Department of`Labor -
17 of 27 pages
Notice Of Application To Certify Compliance With Federal
Law (8 U.S.C. SECTION 1324a) With Respect To Lawf,ul
Hiring of Employees."
"Affidavit Of Compliaoce With The Requirements Of 8
U.S.C. Section 1324a With Respect To Lawful Hiring Of
Employees" Form LHE-2.
Gratuities
It shall be the duty of the Contractor to read, become
familiar with, and comply with the requirements of Chapter
386 of the Suffolk County Code.
Thc Contractor represents and warrants that it has not
offered or given any gratuity to any official, employee or
agent of the County or the State or of any political par~y,
with the purpose or intent of securing an agreement or
securing f'avorable treatment with respect to the awarding
or amending of an agreement or the making of any
determinations with respect to the performance of an
agreement.
Prohibition Against Contracting with Corporations
that Reincorporate Overseas
It shall be the duty of`the Contractor to read, become
familiar with, and comply with thc requirements of sections
A4-13 and A4-14 of Article IV of the Suffolk County
Code.
The Contractor represents that it is in compliance with
sections A4-13 and A4-14 of Article IV of the Suffolk
County Code. Such law provides that no contract for
consulting services or goods and services shall bc awarded
by the County to a business previously incorporated within
the U.S.A. that has rcincorporated outside the U.S.A.
Child Sexual Abuse Reporting Policy
It shall be the duty of thc Contractor to read, become
familiar with, and comply with the requirements of Article
IV of Chaptar 577 of the Suffolk County Code.
The Contractor shall comply with Article IV of, Chapter
577, oftbe Suffolk County Cede. entitled "Child Sexual
Abuse Reporting Policy," as now in effect or amended
bereafier or of any other Suffolk County Local Law that
may become applicable during the term of the Contract
with regard to child sexual abuse reporting policy.
Non Responsible Bidder
It shall be the duty of the Contractor to read, becomi:
familiar with, and comply with thc requirements of Article
II of Chapter 143 of`the Suffolk County Code.
Upon signing thc Contract, thc Contractor certifies that it
has not been convicted ora criminal offense within the last
tan (10) years. Thc term "conviction" shall mcan a finding
of guilty ai~er a trial or a plea of guilty to an offense
covered under thc provision of`section 143-5 of thc Suffolk
Y0,2 11),.25-2009 template Rev. 4-15-10; Law No. 10-YO-
Youth Bureau Implementing Agency
County Code under"Nonresponsible Bidder."
Use of Funds in Prosecution of Civil Actions
Prohibited
It shall bc thc duty of thc Contractor to raad, become
familiar with, and comply with thc requirements of section
590-3 of Article Ill of Chapter 590 of thc Suffolk County
Code.
The Contractor shall not usc any of the moneys, in parl or
in whole, and either directly or indirectly, received under
the Contract in connection with the prosecution of any civil
action against the County in any .jurisdiction or any.judicial
or administrative forum.
11.
I O. Work Experience Participation
If the Contractor is a nonprofit or governmental agency or
institution, each of the Contractor's locations in the County
at which the Services are provided shall be a work site for
public-assistance clients of Suffolk County pursuant to
Chapter 211 of the Suffolk County Code at all times during
the Term of the Contract. If no Memorandum of
Understanding CMOU") with the Suffolk County
Department of Labor for work experience is in effect at the
beginning of the Term of the ContracL the Contractor, iht
is a nonprofit or governmental agency or institution, shall
enter into such MOU as soon as possible after the
execution of the Contract and failure to enter into or to
perform in accordance with such MOU shall be deemed to
be a failure to perform in accordance with the Contract, for
which the County may withhold payment, terminate the
Contract or exercise such other remedies as may be
appropriate in thc circumstances.
Suffolk County Local Laws Website Address
Suffolk County Local Laws, Rules and Regulations can be
found on the Suffolk County website at
htr p://www.co.suffolk, n¥, ns
End of Text for Article IV
18 of 27 pages
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Youth Bureau Implementing Agency
Article V
Notices and Contact Persons
Notices Relating to Payments, Reports, Insurance,
Indemnification, or Other Submissions
Any communication, notice, claim for payment, report,
insurance, or other submission necessary or required to be
made regarding the Contract shall be in writing, delivered
as follows, and shall be given to the County or the
Contractor, as the case may be, or their designated
representative at the following addresses or at such other
address that may be specified in writing by the parties:
By Personal Delivery and First Class Mail; or First Class
and Certified Mail, Return Receipt Requested; or by
Nationally Recognized Overnight Courier.
Suffolk County Youth Bureau
H. Lee Dennison Building. 3rd-Floor
100 Veterans Memorial Highway
P.O. Box 6100
Hauppauge, NY 11788
Contact Name:
Patrick Policastro
At the address set forth on page one of the
Contract, to the attention of the person who
executed the Contract or such other designee as
the parties may agree in writing.
Notices Relating to Termination and/or Litigation
In the event thc Contractor receives a notice of
claim or becomes a party (plaintiff, petitioner,
defendant, respondent, third party complainant,
third party defendant, etc.) to any legal action or
proceeding related to the Contract, the Contractor
shall immediately deliver to the County Attorney,
at the address set forth below, copies of all papers
filed by or against the Contractor.
Any communication or notice regarding
termination shall be in writing and shall be given
to the County or the Contractor or their
designated representative at the following
addresses or at such other addresses that may be
specified in writing by the parties and must be
delivered as follows:
By Personal Delivery and First Class Mail; First
Class and Certified Mail, Return Receipt
Requested; or by Nationally Recognized
Overnight Courier:
Suffolk County Youth Bureau
H. Lee Dennison Building, 3rd-Floor
100 Veterans Memorial Highway
P.O. Box 6100
Hanppaugc, NY 11788
Contact Name:
Patrick Policastro
and to
Christine Malafi, County Auorney,
Suffolk County Department of Law,
H. Lee Dennison Building,
100 Veterans Memorial Highway, Sixth Floor,
Hauppauge, New York 11788
Contractor:
At the address set forth on page one of the
Contract. attention to the person who executed
the Contract or such other designee as the parties
may agree in writing.
Notices shall be deemed to have been duly delivered (i) if
mailed, upon the seventh business day afiter thc mailing
thereof; or (ii) if by nationally recognized overnight
courier service, upon the first business day subsequent to
the transmit+al thercol~ or (iii) if personafiy, pursuant to
New York Civil Practiee Law and Rules Section 31 I; or
(iv) if by fax or email, upon the trnnsrnittal thereof.
"Business Day" means any day except a Saturday, a
Sunday, or any day in which commercial banks are
required or authorized to close in Suffolk County, New
York.
Each party shall give prompt written notice to the other
party of the appointment of successor(s) to the designated
contact person(s) or his or her designated suceessor(s).
End of Text for Article V
19 of 27 pages
Y0211-25-2009 temp ate Rev 4-15-10; Law No. 10-YO-
Youth Bureau Implementing Agency
Article VI
General Fiscal Terms and Conditions
Payment Terms
Presentation of Suffolk County Paymenl
Voucher
co
[n order for payment to be made by thc County to
the Contractor for the Services, the Contractor
shall prepare and present a Suffolk County
Payment Voucher, which shall be documented by
sufficient, competent and evidential matter.
do
b. Voucher Documentation
Thc Suffolk County Payment Voucher shall list
all information regarding the Services and other
items for which expenditures have been or will be
made in accordance with the Contract. Either
upon execution of the Contract (for the Services
already rendered and expenditures already made),
or not more than thirty (30) days after the
expenditures were made, and in no event after the
31a day of January following the end of each year
oftbe Contract, the Contractor shall furnish the
County with detailed documentation in support
of the payment for the Services or expenditures
under the Contract e.g. dates oftbe Service,
worksite locations, activities, hours worked, pay
rates and program budget categories. The
Suffolk County Payment Voucher shall include
time records, certified by the Contractor as true
and accurate, of all personnel for whom
expenditures are claimed during thc period.
Time and attendance records ora project director,
if any, shall bc certified by thc Chairperson,
President or other designated member of the
Board ofDirecturs ot'the Contractor. All Suffolk
County Payment Vouchers must bear a signature
as that term is defined pursuant to New York
State General Construction Law §46 by duly
authorized persons, and certification of such
authorization with certified specimen signatures
thereon must be filed with the County by a
Contractor official empowered to sign the
Contract. Disbursements made by the Contractor
in accordance with thc Contract and submitted
for reimbursement must be documented and must
comply with accounting procedures as set forth
by the Suffolk County Department of'Audit and
Control. Documentation, including any other
form(s) required by County or thc Suffolk
County Department of Audit and Control, shall
be furnished to the County pursuant to, and as
limited by, thc Regulations for Accounting
Procedures for Contract Agencies of thc Suffolk
County Department of Audit and Control [n
addition to any other remedies that the County
may have, failure to supply thc required
documentation will disqualify thc Contractor
from any further County contracts.
20 of 27 pages
Payment by County
Payment by the County shall be made within
thirty (30) days after approval of thc Suffolk
County Payment Voucher by the Comptroller,
Budget Modification
i.)
The parties shall use thc Contract
Budget Modification Request form
("Budget Modification") for revisions
to the Budget and Services not
involving an increase to the total cost
oftbe Contract. The Contractor shall
submit to the County the Budget
Modification proposed revisions for
either Budget or the Services. Such
request must be made in advance of
incurring any expenditure for which the
revision is needed.
ii.)
When the County and thc Contractor
agree as to such revisions, the
Contractor shall execute the Budget
Modification form. The Contractor
shall return il to the County for
iii.)
Upon complete execution of the Budget
Modiftcation form, the County shall
return a copy to the Contractor. The
revision shall not be effective until the
Budget Modification is completely
executed.
iv.)
Thc Budget Modification form may be
submitted only twice per calendar year
and may only be submitted prior to
November 15~h of that year.
Budget and/or Services Revisions
i.)
The parties shall use the Contract
Budget/Services Revision Approval
Form (Budget/Services Revisions) for
revisions to the Budget and Services
involving any change to the total cost
of the Contract via resolution of the
Legislature or by the County's adopted
annual budget. The Contractor shall
submit to the County, proposed
revisions for either Budget or any
necessary changes of Services to be
provided.
¥02 11-25-2009 template Rev. 4-15-10; Law No. 10-YO-
Youth Bureau Implementing Agency
ii.)
When the County and the Contractor
agree as to such revisions, thc
Contractor shall execute the
Budgct/Scrviccs Revisions form and
shall return it to thc County.
those terms and conditions in no less than
fourteen (14) days.
Personnel Salaries, Pension and Employee Benefit
Plans, Rules and Procedures
iii.)
Upon complete execution of the form
by the parties, thc County shall return a
copy to the Contractor. Thc revision
shall not be effective until the Budget
/Services Revisions is completely
executed.
The charges payable to the Contractor under the
Contract are exclusive of federal, state, and local
taxes, the County being a municipality exempt
from payment of such taxes.
Final Voucher
bo
Upon request, the Contractor shall submit to the
County a current copy, certified by the
Contractor as true and accurate, of its:
i.)
salary scale for all positions listed in
the Budget;
ii.) personnel rules and procedures;
iii.)
pension plan and any other employee
benefit plans or arrangements.
The Contractor shall not be entitled to
reimbursement for costs under any pension or
benefit plan thc Comptroller deems commcrciaUy
unreasonable.
The acceptance by the Contractor of payment of
all billings made on the fina1 approved Suffolk
County Payment Voucher shall operate as and
shall be a release of the County from all claims
by the Contractor.
Subject to Appropriation of Funds
The Contract is subject to the amount of funds
appropriated and any subsequent modifications
thereof by the Legislature, and no liability shall
be incurred by the County beyond the amount of
funds appropriated by the Legislature for the
Services.
If the County fails to receive Federal or State
funds originally intended to pay for the Services,
or to reimburse the County, in whole or in part,
for payments made for the Services, the County
shall have the sole and exclusive right to:
i.) Determine how to pay for the Services;
ii.)
Determine future payments to thc
Contractor; and
4o
iii.) Determine what amounts, if any, arc
reimbursable to thc County by the
Contractor and the terms and
conditions under which such
reimbursement shall be paid.
The County may, during the Term, impose a
Budget Deficiency Plan. In the event that a
Budget Deficiency Plan is imposed, the County
shall promptly notify the Contractor in writing of
the terms and conditions thereof, which shall be
deemed incorporated in and made a part of the
Contract, and the Contractor shall implement
21 of 27 oaaes
Notwithstanding anything in this paragraph 3 of
this Article VI, the County shall not be limited in
requesting such additional financial information
it deems reasonable.
Accounting Procedures
Thc Contractor shall maintain accounts, books,
records, docuraeets, other evidcnce, and
accounting procedures and practices which
sufiSciently and properly reflect all dircct and
indirect costs of any nature expended in thc
performance of the Contract. in accordance with
generally accepted accounting priociplas and
with rules, regulations and financial directives, as
may be promulgated by the Suffolk County
Department of Audit and Control and thc
Department. The Contractor shall permit
inspection and audit of such accounts, books,
records, documents and other evidence by the
Department and thc Suffolk County Comptroller,
or their representatives, as often as, in their
judgment, such inspection is deemed necessary.
Such right of inspection and audit as set forth in
subparagraph b. below shall exist during the
Term and for a period of seven (7} years aRcr
cxpiration or termination of thc Contract.
The Contractor shall retain all accounts, books,
racords, and othcr docuracnts relevant to the
Contract for seven (7) years after final payment is
madc by the County. Federal, State, and/or
County auditors and any persons duly antborizcd
by thc County shall have full access and the right
to examine any of said materials during said
period. Such access isgramed notwithstanding
any exemption from disclosure that may bc
claimed for those records which are subject to
nondisclosure agreements, trade secrets and
Y02 11-~5-2009 template Rev. 4-15-10; Law No. 10-YO-
You~th Bureau Implementing Agency
commercial information or financial information
that is privileged or confidential.
The Contractor shall utilize the accrual basis of
accounting and will submit all financial reports
and claims based on this method of accounting
during the Term.
Audit of Financial Statements
All payments made under the Contract are
subject to audit by the Comptroller pursuant to
Article V of the Suffolk County Charter. The
Contractor further agrees that the ComptroUer
and the Department shall have access to and the
right to examine, audit, excerpt, copy or
transcribe any pertinent transactions or other
records relating to services under the Contract. If
such an audit discloses overpayments by the
County to the Contractor, within thirty (.30) days
after the issuance of an official audit report by the
Comptroller or his duly designated
representatives, the Contractor shall repay the
amount of such overpayment by check to the
order of the Suffolk County Treasurer or shall
submit a proposed p]an of repaymant to the
Comptroller. If there is no response, or if
satisfactory repayments are not made, the County
may recoup overpayments from any amounts due
or becoming due to the Contractor from the
County under the Contract or otherwise.
The provisions of this paragraph shall survive the
expiration or termination of the Contract.
Financial Statements and Audit Requirements
Notwithstanding any other reporting or
certification requirements of Federnl, State, or
local authorities, the Contractor shall obtain the
services of an independent licensed public
accountant or certified public accountant (the
"Auditor") to audit its financial statements for
each Contractor's "fiscal year" in which the
Contractor has received, or will receive, three
hundred thousand ($300,000.00) dollars or more
from the County, whether under the Contract or
other agreements with the County, and shall
submit a report to the County on (he overall
financial condition and operations of thc
Contractor, including a balance sheet and
statement of income and cxpensas, attested by the
Auditor as fairly and accurately reflecting the
accounting records of thc Contractor in
accordance with generally accepted accounting
principles. The Contractor may solicit requests
for proposals from a number of qualified
accounting firms and review carefully the costs
of, and qualifications for, this type of work before
selecting the Auditor.
The Audilor should be required to meet the
following minimum requirements:
22 of 27 I~aaes
i.) a current license issued by
thc New York State
Education Department;
ii.} sufficient auditing experience
in the nonprofit,
gnveromcntal or profit-
making arcas, as applicable;
and
iii.) a satisfactory peer review
issued within not more than
three (3) years prior to the
date when the Auditor was
selected to conduct the audit.
The audit must be conducted in accordance with
generally accepted governmental auditing
standards. Financial statements must clearly
differentiate between County-funded programs
and other programs that the Contractor may be
operating. The use of subsidiary schedules
should be encouraged for this purpose. The
Auditor must also prepare a Management Letter
based on the audit.
In the event the Contractor is a non-profit
organization or unit of local government and
expends five hundred thousand ($500,000.00)
dollars or more of Federal monies, whether as a
recipient expending awards received directly
from Federal awarding agencies, or as a
subrecipient expending Federal awards received
from a pass-through entity, such as New York
State or Suffolk County, during any fiscal year
within which it receives funding under the
Contract, the audit must bo conducted, and the
audit report ("Single Audit Report") must be, in
accordance with OMB Circular No. A-133
(revised June 27, 2003). Single Audit Reports
must also be submitted to the designated
clearinghouse, cognizant agency and/or pass.
through entity, to the extent required by the OMB
Circular referred to above.
The Contractor must submit to the County a
statement in writing, certified by its chief
financial officer, which states the amount of
Federal funding expended by the Contractor
during such fiscal year. The Contractor must
mail or deliver the certified statement to the
Department and to the Executive Director of
Auditing Services, Suffolk County Department of
Audit and Control, H. Lee Dennison Building,
100 Veterans Memor/al Highway, P. O. Box
6100, Hanppauge, New York I 1788-0099, as
soon as possible after the end of the Contractor's
fiscal year. Thc statement must includc all
Federal funding received directly from the
Federal government and all Fedcral funds passed
through from thc County and othcr pass-through
entities.
Copies of all financial statements, Managcmcnt
Letters, Single Audit Reports and other audit
Y02 11-25-2009 template Rev. 4-15-10; Law No. 10-YO-
YOuth Bureau Implementing Agency
ho
reports must be transmitted to the County and to
the Executive Director of Auditing Services at
the address set forth above. The reports must be
submitted within thirty (30) days after completion
oftbe audit, but in no event later than nine (9)
months after the end of the Contractor's fiscat
year, to which the audit relates.
These requirements do not preclude the County,
the Comptroller, or their authorized
representatives, or Federal or State auditors from
auditing all records of the Contractor. Therefore,
the records of the Contractor must be made
available to authorized representatives of Federal,
State and County government for that purpose.
The provisions of this paragraph shall survive the
expiration or termination of the Contract.
Furniture, Fixtures, Equipment, Materials, Supplies
a. Purchases, Rentals or Leases Requiring Prior
Approval
Prior to placing any order to purchase, rent or
!ease any furniture, fixtures, or equipment valued
In excess of one thousand dollars ($1,000.00} per
unit for which the Contractor will seek
reimbursement from the County, thc Contractor
shall submit to the County a written request for
approval to make such a proposed purchase,
rental or lease, with a list showing thc quantity
and description of each item, its intended
location and use, estimated unit price or cost, and
estimated total cost of thc proposed ordcr.
Written approval of thc County shall be required
before thc Contractor may proceed with such
proposed purchase, rental or lease of furniture,
fixtures or equipmant. All items purchased must
bc new or like new unless specifically described
otherwise in the Budget.
Purchase Practices/Proprietary Interest of
County
i.)
ii.)
The Contractor shall follow the general
practices that are designed to obtain
furniture, fixtures, equipment,
materials, or supplies at the most
reasonable price or cost possible.
The County reserves the right to
purchase or obtain furniture, fixtures,
equipment, materials, or supplies for
thc Contractor in accordance with the
pmgnunmatic needs of the Contract. If
the County exercises this right, the
amount budgeted for the items so
purchased or obtained by thc County
for the Contractor shall not be available
to the Contractor for any purpose
whatsoever. Title to any such items
purchased or otherwise obtained by the
23 of 27 naaes
iii.)
County for the programs encompassed
by the Contract and entrusted to the
Contractor, shall remain in thc County.
.Thc County shall retain a proprietary
mtcrest in all furniture, removable
fixtures, equipment, materials, and
supplies purchased or obtained by the
Contractor and paid for or reimbursed
to the Contractor pursuant to thc terms
of the Contract or any prior agrecmcnt
between the parties.
iv.)
The Contractor shall attach labels
indicating thc County's proprietary
interest or title in all such property.
County's Right to Take Title and Possession
Upon the tcrmination or expiration of the
Contract or any renewal thereof, the
discontinuance of the business of the Contractor,
the failure of the Contractor to comply with the
terms afthe Contract, the bankruptcy of the
Contractor, an assignment for the benefit of its
creditors, or the failure of the Contractor to
satisfy any.iudgment against it within thirty (30)
days of filing of the judgmenL the County shall
have the right to take title to and possession of all
furniture, removable fixtures, equipment,
materials, and supplies referred to in
subparagraph 7(b) above and the same shall
thereupon become the property oftbe County
without any claim for reimbursement on the pan
of the Contractor.
Inventory Records, Controls and Reports
The Contractor shall maintain proper and
accurate inventory records and controls for all
such furniture, removable fixtures and equipment
acquired pursuant to the Contract and all prior
agreements between the panics, if any. Three (3)
months before the expiration date of the Contract,
!he Contractor shall make a physical count of'all
~tcms of furniture, removable fixtures and
equ!pment in its custody, checking each item
against thc aforesaid inventory records. A report
setting forth the results of such physical count
shall bc prepared by thc Contractor on a form or
forms designated by thc County, certified and
signed by an authorized o~cia[ of thc
Contractor, and one ti) copy thereof shall be
delivered to the County within five (5) days after
the date set for the aforesaid physical count.
Within five (5) days after thc termination or
expiration date of the Contract, the Contractor
shall submit to the County six (6) copies of the
same report updated to such date of the Contract,
certified and signed by an authorized official of
the Contractor, based on a physical count of all
items of furnitare, removable f~xtures and
equipment on the aforesaid expiration date, and
Y02.11-2~-2009 template Rev. 4-15-10; Law No. 10-YO-
Youth Bureau Implementing Agency
revised, if nccessary, to include any inventory
changes during thc Fast three (3) months of the
Protection of Property in Contractor's
Custody
The Contractor shall maintain vigilance and take
all reasonable precautions to protect the furniture,
fixtures, equipment, material or supplies in its
custody against damage or loss by fire, burglary,
theft, disappearance, vandalism, or misuse. In
the event of burglary, theft, vandalism, or
disappearance of any item of furaiture, fixtures,
equipment, material or supplies, the Contractor
shall immediately notify the police and make a
record thereof, including a record of the results of
any investigation which may be made thereon. In
the event of loss of or damage to any item of
furniture, fixtures, equipment, materials, or
supplies from any cause, the Contractor shall
immediately send the County a detailed written
raport thereon.
Disposition of Property in Contractor's
Custody
Upon termination of the County's funding of any
of the Services covered by the Contract, or at any
other time that the County may direct, the
Contractor shall make access available and render
all necessary assistance for physical removal by
the County or its designee of any or all furniture,
removable fixtures, equipment, materials or
supplies in the Contractor's custody in which the
County has a proprietary interest, in the same
condition as such property was received by the
Contractor, reasonable wear and tear excepted.
Any disposition, settlemanls or adjustments
connected with such property shall be in
accordance with the rules and regulations of the
County and the State of New York.
8. Lease or Rental Agreements
If lease payments or rental costs are included in the Budget
as an item of expease reimbursable by the County, the
Contractor shall promptly submit to the County, upon
request, any lease or rental agreement. If dut/ng the Term,
the Contractor shall enter into a lease or rental agreement,
or shall renew a lease or rental agreement, the Contractor
shall, prior to the execution thereof, submit such lease or
rental agreement, to the County for approval.
Statement of Other Contracts
Prior to the execution of the Contract. the Contractor shall
submit a Statement of Other Contracts to the County,
which shall be attached as an exhibit to the Contract. Iftbe
Contract is amended during the Term, or if he County
exercises its option right, the Contractor shall attach a then
current Statement of Other Contracts.
24 of 27 pages
10. Miscellaneous Fiscal Terms and Conditions
bo
Limit of County's Obligations
The maximum amount to be paid by the County
is set forth on the first page oftbe Contract.
Duplicate Payment from Other Sources
Payment by the County for the Services shall not
duplicate payment received by the Contractor
from any other source.
c. Funding Identification
The Contractor shall promptly submit to the
County upon request, a schedule for all programs
funded by the County itemizing for each such
program the sums received, their source and the
total program budget.
Outside Funding for Non-County Funded
Activities
Notwithstanding thc foregoing provisions of thc
Contract, it is the intent of the County that the
terms and conditions of the Contract shall not
limit the Contractor from applying for and
accepting outside grant awards or from providing
additional educational activities/services which
may result in the Contractor incurring additional
costs, as long as the following conditions are met:
i.) The County is not the Fund Source for
the additional services;
ii.) Sufficient funding is available for or
can be generated by the Contractor to
cover the cost incurred by the
Contractor to provide these additional
services; and
lfsufficiant funding is not available or
cannot be generated, the County shall
not be held liable for any of the
additional costs incurred by the
Contractor in furnishing such
additional services.
Pt/or to scheduling any such additional
services on County-owned property.
the Contractor shall obtain written
County approval. Thc Contractor shall,
to the County's satisfaction, submit any
documcntation requcsted by thc
Department reflecting the change, and
identify thc additional services to be
provided and the source of funding that
shall be utilized to covcr thc
expenditures incurred by thc Contractor
in undcrtaking thc additional services.
iii.)
iv.)
¥02 11-25-2009 template Rev. 4-15-10; Law No. 10-YO-
Youth Bm:eau Implementing Agency
e, Potential Revenue
The Contractor shall actively seek and take
reasonable steps to secure all petential funding
from grants and contracts with other agencies for
programs funded by the County.
Payments Contingent upon State/Federal
Funding
Payments under the Contract may be subject to
and contingent upon continued funding by State
and/or Federal agencies. In such event, no
payment shall be made until the Contractor
submits documentation in the manner and form
as shall be required by State and/or Federal
agency. If late submission of claims precludes
the County from claiming State or Federal
reimbursement, such late claims shall not be
honored. If, for any reason, the full amount of
such funding is not made available to the County,
the Contract may be terminated in whole or in
part, or the amount payable to the Contractor may
be reduced at the discretion of the County,
provided that any such termination or reduction
shall not apply to allowable costs incurred by the
Contractor prior to such termination or reduction,
and provided that money has been appropriated
for payment of such costs.
Denial of Aid
Ifa State or Federal government agency is
funding thc Contract and fails to approve aid in
reimbursement to the County for payments made
hereunder by the County to the Contractor for
expenditures made during the Term because of
any act, omission or negligence on thc part of the
Contractor, then the County may deduct and
withhold from any payment due to the Contractor
an amount equal to the reimbursement denied by
the state or federal government agency, and the
County's obligation to the Contractor shall be
reduced by any such amounts. In such an event,
if there should be a balance due to the County
at'er it has made a final payment to the
Contractor under the Contract, on demand by the
County, the Contractor shall reimburse the
County for the amount of the balance due the
County, payable to the Suffolk County Treasurer.
The provisions of this subparagraph shall
survive the expiration or termination of the
Contract.
Budget
The Contractor expressly represents and agrees
that the Budget, to the extent applicable, lists all
personnel and/or all other costs of the Services.
Payment of Claims
Upon receipt ora Suffolk County Payment
Voucher, the County, at its discretion, may pay
the Contractor during the Term, in advance, an
amount not to exceed one sixth (I/6) of the
maximum amount to be paid by the County set
forth on the first page of the Contract.
Payments Limited to Actual Net Expenditures
The Contractor agrees that if, for any reason
whatsoever, the Contractor shall spend during the
Term for the purposes set forth in the Contract an
amount less than, or receive amounts more than,
provided in the Budget, the total cost oftbe
Contract shall be reduced to the net amount of
approved, actual Contractor expenditures made
for such purposes, and amounts received and that
the total amount to be paid by the County shall
not exceed the lesser of(i) approved actual net
expenditures or (ii) the total cost of the Contract
on the cover page and in the Budget. Upon
termination or expiration of tbe Contract. if the
Contractor's total amount of allowable expenses
is less than the total amount of the payments
made during the Term, the Contractor shall
prepare a check payable to the Suffolk County
Treasurer for the difference between the two
amounts and submit such payment to the County,
along with thc final Suffolk County Payment
Voucher.
Travel Costs
Reimbursement to the Contractor for travel costs
shall not exceed amounts allowed to County
employees.
Attendance at Conferences
All conferences that are partially or fully funded
by the County that the Contractor's staffwish to
attend must be pre-approved, in writing, by the
County and must be in compliance with Suffolk
County Standard Operating Procedure A-07 and
Executive Order No. 4-2004.
Salaries
The Contractor shall not be eligible to receive
any salary reimbursement until proof of deposit
or payment of all withholding and payroll taxes
to the Federal/State governments has been
provided to the County.
Salary Increases
No salary, wage, or other compensation for the
Services shall be increased over thc amount
stated in the Budget without the prior written
approval of the County.
25 of 27 pages
¥02 11-25-2009 template Rev. 4-15-10; Law No. 10-YO-
Youth Bureau Implementing Agency
o. Contractor Vacancies
The County shall have the right of prior approval
of the Contractor's filling of any position vacant
as of the date of execution of the Contract or as
may thereafter become vacant, and, in the
exercise of that right, may promulgate reasonable
regulations involving position control which shall
be deemed to be incorporated by reference in,
and be made part of, the Contract.
p. No Limitation On Rights
Notwithstanding anything in this Article VI, the
County shall have available to it all rights and
remedies under the Contract and at law and
equity.
Comptroller's Rules and Regulations
The Contractor shall comply with the
"Comptroller's Rules and Regulations for
Consultant Agrccmants" as promulgated by thc
County Departmcnt of Audit and Control and any
amcndmcnts thereto during thc Term. Thc
County shall provide the Contractor with a copy
of any amendments to thc "Comptroller's Rules
and Regulations for Consultant Agreements'
during the Term.
End of Text for Article VI
26 of 27 pages
Y02 11-35-2009 template Rev. 4-15-10; Law No. 10-YO-
Youth Bu~reau Implementing Agency
Exhibit 1
Exhibit 2
Exhibit 3
Exhibit 4
Exhibit 5
Exhibit 6
Exhibit 7
Exhibit 8
Exhibit 9
Exhibits
Public Disclosure
Living Wage
Union Certification
Lawful Hiring
Certification Regarding Lobbying
Budget Modification Request
Budget/Services Revisions Approval
Standard Operating Procedure A-07 Amendment 1 and Executive Order 4-04
Comptroller's Rules
27 of 2? pages
Certification Regarding Lobbying for Contract, Grants, Loans and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
No State or Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence legislation or appropriation
actions pending before local, State and Federal executive and/or legislative bodies in connection
with the awarding of any contract, the making of any grant, the making of any loan the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any contract, grant, loan, or cooperative agreement.
If any funds other than State or Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence legislation or appropriation actions pending before
local, State and Federal executive and/or legislative bodies in connection with this contract, grant,
loan or cooperative agreement, the undersigned shall complete and submit Standard Form LLL,
"Disclosure Form to Report Lobbying', in accordance with its instructions.
The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering'into this
transaction imposed by Section 1352, Title 31, U.S. Code..Failure to file the required certification shall bo
subject to civil penalty by the Federal government of not less than $10,000 and not more than $100,000 for
each such failure.
Provider:
AgreementNumber:
sign:
Title:
Date:
Page I of 1
Page_ of
COUNTY OF SUFFOLK
OFFICE OF BUDGET
CONTRACT BUDGET MODIFICATION REQUEST
The program budget contained in the Agreement of ,20
between the COUNTY OF SUFFOLK and
is hereby amended as follows:
LINE NO. DESCRI~I'ION (as cl~u~d) $ CHANGE
(HEADING) Show whether County or/t~ share $ BEFORE $ A~-I'~ + or -
NET CHANGE $
Except as set forth above, this budget modification shall not be deemed to change any condition or
provision in the said Agre~nent.
By: By:
Name: Name:
Title: Title:
Date: Dept.:
Agency: Dhte:
Louis A. Medina
Execmive Director
Suffolk County Youth Bor~u
FOR THE COUNTY OF SUFFOLK
APPROVED BY:
DATE:
NOTE: This form is not to be used to affect any net increase in the budget.
USE REVERSE FOR SUPPORTING STATEMENTS
STANDARD
OPERATING
PROCEDURE
OFFICE OF THE COUNTY EXECUTIVE
D~tc: 08/0~
Approved by:
STEVE LEVY
SUFFOLK COUNTY EXECUTIVE
N~mben A-07
Amendment
TRAVEL~ CONFI~.RKNCE~ AND MEETING ATTENDANCE
THIS SOP SUPERSEDES THE SHEETS IN THE SOP
MANUAL THAT IS IDENTIFIED AS "SOP A-0T'
DATED 40../97. HOLDERS OF THE SOP MANUAL
SHOULD REMOVE AND DISCARD THE CITED
SHEETS AND REPLACE THEM WITH THIS
DOCUMENT.
I. Partake: This SOP details how employees can obtain appwval for conference
attendance, travel out of Suffolk County during county time for conferences or
seminars, and government related meetings with an overnight stay.
2. Scooe: This SOP applies to all County Employees in all county departments,
offices, or agencies.
3. ~: This procedure amends thc previous version dated 3/'22/04. The
new procedure will require the booking of hotel accommodations, rental cars,
airplane travel, and AMTRAK be handled through a designated Iravel ag~cy.
(I) A Can£erence is defined as a large group of people assembling together to
discuss a wide range of topics. The Annual New York State Association of
Counties Conference is an example of a conference.
(2) A Meetine is defined as a one day, regularly scheduled or impromptu,
gathering of people for a specific purpose. A meeting of thc Legislative
Subcommittee of the New York State Association of Counties is an example
of a meeting.
(3) A S~r0inar is defined as a group of people assembling for education or
training related to performance of a one's job duties as a county employee.
· $. P~ocedUre:
Conferences
1) ~No more than two (2) persons from a department will be permitted to attend a
conference, meeting, or seminar. Certain exceptions will be granted if a
conference, meeting or seminar has programs with conflicting hours, if it requires
more than one person to attend, or if special circumstances wan'ant more
attendees (e.g., mandated training).
2) ~To reimbursement will be made for an overnight stay in New York City, Nassau
or Suffolk County. Employees will be required to commute to confermaces,
meetings, and seminars in these lo~ations. Reimbursement for meals shall be
limited to those instances in which it is required by binding legal obligation.
3) An application for conference attendance, and travel, Executive Form 10, must be
submitted so that it arrives at the County Executive's Budget Offic~ at least two
weeks prior to thc conference data. If an cmcrgcncy necd to attend a confcrcncc
arises, thc form should bc faxed to thc Deputy County Executive for Finance and
Management for approval. Any applications submitted less than two (2) weeks
prior to the conference date shall be automatically denied, unless a documented
emergency caused by an unforeseen cvent beyond thc control of thc applicant has
caused the delay in filing the application.
In no circumstances should an cmploycc attend a confcrencc before thc
conference form has becn approved. There will bc no reimbursement for
conference attendance forms submitted after the date of the conference for
individuals who attended conferences prior to receiving an approved Conference
Attendance Form and a personal day or vacation day will have to be charged by
such employee in the absence of such approval.
,4) All travel needing hotel accommodations, airline travel, car rental, and AMTRAK
shall be arranged through a designated travel agency.
~) Supporting information such as brochures, program descriptions, itineraries,
documentation, fees, rationale, application, etc., must be submitted with
Executive Form # I 0.
~) The Rulcs and Regulations governing travel orders and accounts, promulgated by
the county Dcpm-~ment of Audit and Control, must be followed in preparing
Executive Form #10.
'~'~) The box indicating "Total Cost of this Conference" and thc section at thc bottom
indicating "Travel Cost" and "Total Cost" should be filled in on all copies.
oAt~.l~.il ~plications for conference attendance will be returned to the respective depari~ent,
~or agency if any of the above procedures have not been adhered to.
COUNTY OF SUFFOLK
OFFICE OF THE COUNTY COMPTROLLER
JOSEPH SAWICKI, JR.
Comptroller
DEPARTMENT OF AUDIT AND CONTROL
Comptroller's Rules and Regulations
for Consultant's Agreements
Revised 12/2009
TABLE OF CONTENTS
Purpose ....................................................................................... 1
Scope ..........................................................................................
Definitions .................................................................................... 1
Allowable Claims ...........................................................................
Claim Submission ........................................................................... 2
Out of Pocket Expenses ................................................................... 3
Sub-Contractor Claims ..................................................................... 5
Certified Statements ........................................................................ 6
EXHIBITS
EXHIBIT A
EXHIBIT B
County of Suffolk, Standard Payment Voucher
FORM PV ...................................................... 8
Consultant's Time Summary
- FORMA&C108 ............................................. 9
EXHIBIT C Consultant's Expense Summary
FORM A & C 109 ............................................ 10
1
1. Purpose - This manual establishes procedures for the reimbursement of
expenditures for consultants under contract with the County.
2. Scope - These instructions apply to all County departments and agencies utilizing
consultant services.
3. Definitions
a. Consultant - An individual or finn engaged to provide outside
professional services to Suffolk County departments and agencies.
b. Consultant's Agreement - A written contract describing the specific
services to be rendered by the consultant and the mount and terms of
payment for the services to be made by the County. The consultant's
agreement shall constitute the sole authorization for payment of claims.
The consultant's agreement shall be prepared in accordance with the
County Executive's Operating Procedures, SOP # 1-05. Non-specific
general purpose or lump sum payment agreements are not recommended.
4. Allowable Claims - Only claims which are submitted for expenditures
specifically identified in the agreement will be approved for payment. Generally,
the agreement will stipulate a maximum fee for services rendered which is based
upon a rote per day or per hour. Accordingly, a rote schedule is an integral part of
each consultant's agreement. Increases will be allowed only by amendment to the
agreement. Out-of-pocket expenditures are reimbursable if it is so stipulated in
the consultant's agreement.
2
Claim Submission - Consultants should submit their claims for reimbursement
through the County department or agency responsible for the consultant's
assignment, using appropriate forms, as indicated below:
a. Claim Voucher - A County of Suffolk Standard Payment Voucher Form
(Exhibit A) must accompany each consultant claim. The claim voucher
should refer to the consultant's agreement under which payment is
requested and indicate the category of expenses or contract covenant
applicable to the claim voucher. It should be initialed by the departmental
unit representative under whose supervision or jurisdiction the work was
performed, signifying that the consultant has complied with all the terms
and conditions of the agreement under which the payment is requested.
The voucher must then be signed by the department head or his duly
authorized representative and forwarded to the Department of Audit and
Control for payment.
b. Consultant's Time Summary. FORJVI A&C 108 (Exhibit B) - The
Consultant's Time Summary should be used to record daily hours worked
bY each staffmember of the consultant working on the project. Space is
provided to record and extend the hours and wages of each staff member
assigned to the project on one form. The completed FORM A&C 108
must be signed by and authorized individual of the consultant's fn'm. It
should then be attached to the County of Suffolk Standard Payment
3
voucher form. A copy of the consultant's payroll register with a cover
letter indicating the individuals charged to the project for the claim period
will be accepted as a substitute for the Consultant's Time Summary.
Consultant's Expense Summary, FORM A&C 109 (Exhibit C) - The
Consultant's Expense Summary should be used to detail expenses for
travel, meals, lodging or other necessary and reasonable out-of-pocket
expenditures incurred on the project. Each expense item should be
documented by a receipted bill, sales slip or invoice which totals the daily
expenditures shown on the form. The completed FORM A&C 109 must be
signed by an authorized individual of the consultant's firm. It should then
be attached to the County of Suffolk Standard Payment Voucher Form.
Out-of-Pocket Expenses - If these expenses are reimbursable under the
consultant's agreement, the following rules and guidelines should be considered
before incurring such expenses and submitting claims:
a. Meals - Meals are reimbursable under a consultant's contract only if the
purpose of the meal is valid, that is, authorized under the contract as
sustenance while traveling. Effective October 1, 2009, the per diem meal
allowance shall be in accordance with the current maximum
reimbursement rate for food as established by the U.S. General Services
Administration for the New York region. As published in IRS Publication
1542 (rev. October 2009), the 2009 per diem meal and incidental rate is
Co
do
4
$71.00 per diem including tax. Audit and Control should be contacted for
allowable rates for future fiscal periods. (Gratuities, at a reasonable and
customary rate, shall be reimbursed over and above the state limits).
The County will not honor claims for the reimbursement of"business
meals" submitted by members oftbe consultant's firm who are not
traveling out of town (overnight) in performance of the contract. Where a
consultant meets the necessary criteria to be reimbursed for meals, no
receipts will be necessary but a certified stateman~ will be required.
b. Lodging - Effective October 1, 2009, claims for lodging will be
reimbursed at a rate not to exceed the current maximum reimbursement
rate for lodging as established by the U.S. General Services
Administration for the New York region as published in the IRS
Publication 1542 (rev. October, 2009). The 2009 per diem rate for
lodging is $130.00 including taxes. Claims for lodging must be
accompanied by paid receipts. Audit and Control should be contacted for
the allowable rate for future fiscal periods.
.~.irfare - Airfare will only be reimbursed at the economy coach rate and a
receipt will be necessary. Individuals choosing to fly first class will not be
reimbursed for the premium expenses incurred.
Mileage - The County will reimburse mileage claims in accordance with
the applicable current rate allowed by the U.S. Internal Revenue Service.
As of January I, 2009 the rate is $.55 per mile and January 1, 2010 the
5
rote is $.50 per mile. The consultant must provide origin, destination and
miles traveled for each trip. Audit and Control should be contacted for the
allowable rate for future fiscal periods.
e. Taxis - Taxi fares up to $25.00 will be reimbursed based on actual receipt
or certified statement. Any taxi expenses in excess of $25.00 per trip will
require receipts. Receipts and certified statements shall include origin and
destination, as well as the purpose of the trip.
f. Subways and Buses (local) - A certified statement will be adequate
documentation for these expenses.
g. Tolls - Receipts or certified statement will be adequate documentation for
these expenses.
h. ~ses - Telephone expenses up to $25.00 per month will be
reimbursed based on a receipt or certified statement. Telephone expenses
totaling over $25.00 will require copies of the telephone company bills
with the appropriate calls circled.
i. Photocopies - In lieu ora specific contract for photocopies, the County
will reimburse at a cost not to exceed $. 15 per copy, including labor. A
certified statement will be adequate documentation for reimbursement.
Sub-Contractor Clalrns- When the consultant is authorized in the Consultant's
Agreement to hire a sub-contractor, the Comptroller's Office should be supplied a
copy of the sub-contractor's agreement. Claims will not be processed if they are
6
not in compliance with the contract between the Consultant and the County. The
reporting requirement of the sub-contractor will be the same as that of the
Consultant. Details of all expenditures claimed must be documented in the same
manner. If the sub-contractor's agreement with the Consultant is a lump-sum
payment agreement, detailed documentation reporting requirements are waived.
8. Certified Statements - When the consultant incurs minor travel or other out-of-
pocket expenses for which receipts are not available, he shall prepare an itemized
statement detailing the type and amount of expense, including the time, date, and
place incurred. After summarizing expenses claimed, the consultant must add and
sign the following certification terminology:
"The above expenses are true and just and are a result of business
conducted in accordance ~ith the terms of the contract with Suffolk County,
and have not be been previously paid."
Signature of Authorized Person
EXHIBITS
PERIOD I~D~G
AUTHOI~ SIGNA'I'~
PH~JOD
Suffolk County, New York
D~ .arlment of Labor
S~UFFOLK COUNTY DEPARTMENT OF LABOR- LABOR MEDIATION UNIT
UNION ORG~A~OZ~G CERTIFICATION/I)EC~LARATiON_ SUBJECT TO AUDIT
If the follow/ag de£mition of "County Coat ·
contractor's/bane , . -- cactof (Umon O n/zJn
..... ficlorys bnsmess or transaction ~+~ o ....... r~a g Law Chapter 466-2) annli~
~ . -- ~".~ .uJ.uWiSlg oelinltions do not annl~ &k .... , .... ~-v.,uGu~axgiflFy must eom lete Secti
nelow. (.1ompleted forms must be .,.k--:._.,. .[ try, mc ~uurluctor/oaneilelary must eOmnlpt. ~o,.+. P
o,..,on~Lcu to me awarding agency. -- --~ ...... eons
· ~ounty or ~;urto/k or any of its aeenci~ ....... ty~ -- . r supplyml goods or serv/ces vursuant
program; pursuant to a Suffolk County re/mborsement for serv/ces provided/n any calendar year;, or pursuant to a subcontract with
an of the above."
Section I
] The Un/un Organ/zing Law applies to tiffs conWact. I/we hereby agree to comply with all the provisions of Suffolk
County Local Law No. 26-2003, the Suffolk County Un/on Organie/_ug Law (the law) and, as to the goods and/or
services that are the subject of the cunlract wIth the County of Suffolk shall not ese County funds to assist, promote,
Check if or deter un/on organ/zing (Chapter 466-3 A), nor seek reimbursement ~rom the County for costs incurred to assist,
Applicable promote, or deter union organ/zing. (Chapter 466-3 B)
I/w.e further.agr, ee~. t~ take al~ act~n neces~ery t~ ensure tha~ C~unty fands ere n~t esed ~ ass.
union organizing (Chapter 416-3/4) 1st, promote, or deter
I/we further ~ree that I/we w/Il not use County property to hold meetings to assist, promote, or
deter un/on organ/z~. (Chapter
I/we further agree that ~fany exponditures or costs recurred to essist, promote, or deter un/on organ/zing are made,
I/we shall maintain records su~¢ient to show that no County funds were esed for those expenditures and, as
applicable, that no reimbursement from County funds has been sought for such costs. I/we agree that such records
shall be made available to the pertinent County agency or anthofity, the County Comptroller, orthe County
Department of Law Upon request. (Chapter 466-3 1)
J/we fi]tther a~flrm to the following as to the gco~ end/or settees that are ·
County of Suffolk. the subject of the con~act with the
· I/we will not express to employees any false or mislcedin~ informatiun that is intunded to influence the
dston~inatiun of employee prefi:rances regarding union r~tntion;
we will not reqmre an employee, individually or in a group, to attend n meeting or an event that is intended to
· influence his or her decision in selecting or not selecting a bargaining represenMfive.
I/we understand my/nor obliga~un to limit disruptions caused by prerecosn/tion labor disputes through the
adoption ofnonconfrontafional procedures for the resolu~on o~ · ·
· · . rprereoogn/tion labor disputes with employees
· engaged m the produclion of goods or the rendering of services for the County; and
I/we have or will adopt any or all of the above-referenced procedures, or their functional equivalent, to ensure
· th~ efficien~ timely, and quality provision of goods and services to the County. Vwe shall include a list of said
-=~ures in such certification.
~ Tile U~n/un Organizing Law does not apply to this con=ct for the following reason(s): ~ f ~ ~; · O, '~-f'
Cheek if
Appl/ceble
VOL-LO1
Suffolk County, New York
,D~u~qm~ut of Labor
Section/II
Con~ractor Name:
Contractor Address:
Coniractor Phone #:
Description of project or service:
pena)~ perjury
certification, ~d O~t ~above is tree and correct
Authorized~'~~Sig~atura ~
Print Name and Title of Authorized Rep~scntativ¢- '-
Section IV
In the event any part of the Union Organizing Law, Chapter 466 of the Laws of Suffolk County, is found by a court of competent
jurisdiction to be preempted by federal and/or state law, this certification/declaration shall be void ab initio.
Section V
I declare under under the Laws of the State of New York that the undersigned is authorized to provide this
Date
I~OL-L0 / (3/5/08)
Suffolk County, New York
Department of Labor
Section H
Check if
SUFFOLK COUNTY DEPARTMENT OF LABOR - LABOR MEDIATION
.UNION ORGANIZING CERtIFICATION/DECLARATION_ SUBJECT TO AUDIT
If the following definition of "County Contractor" (Union O anizin Law nCe~ 466-2)applies to the
eontraetor'~/bonefieinry,s business or transaction with Suffolk County, t~e eon~graetor/be must eomplete Sections I,
HI, and FV below. If the following definitions do not apply, the contractor/beneficiary must complete Sections H, HI and IV
below. Completed forms must be submitted to the awarding agency.
County Contractor: "An), employer that receives more than $50,000 in County funds for supplying goods or services pursuant to a
written contract with the County of Suffolk or any of its agencies; pursuant to a Suffolk County grant; pursuant to n Suffolk County
program; pursuant to a Suffolk County reimbursement for services provided in any calendar year; or pursuant to a subcontract with
any o~th¢ above."
Section I
The Union Organizing Law applies to this contract. I/we hereby agree to comply with all the provisions of Suffolk
County Local Law No. 26-2003, the Suffolk County Union Organizing Law (the law) and, as to the goods and/or
services that are the subject of the contract with the County of Suffolk shall not use County funds to assist, promote,
Check if or deter anion organizing (Chapter 466-3 A), nor seek reimbursement ~om the County for costs incurred to assist,
Applicable promote, or deter onion organizing. (Chapter 466-3 B)
Fwe further agree to take all action necessary
union organizing. (Chapter 466-3 H) to ensure that County funds are not used to assist, promote, or deter
I/we further agree that I/we will not use Coonty property to hold meetings to assist, promote, or
deter union organizing. (Chapter 466-3E)
I/we further agree that if any expenditures or costs incurred to assist, promote, or deter union organizing are made,
I/we shall maintain records sufficient to show that no County funds were used for those expenditures and, as
applicable, that no reimbursement from County funds has been sought for such costs. I/we agree flint such records
shall be made available to the pertinent County agency or authority, tho County Comptroller, or tho County
Department of Law upon request. (Chapter 466-3 I)
I/we further affirm to the following ss to the goods and/or services that are the subject of the contract with the
County of Suffolk:
· I/we will not express to empiny~ any false or misleading information that is intended to influence the
determination of employee preferences regarding union mpresantatiun;
· I/we will not coerce or intimidate employees, explicitly or implicitly, in selecting or not selecting a herg~inlng
representative;
· I/we will n°t reqalre an employec, individueliy or in a greup, to attend a meeting or an event that is intended to
influence his or her decision in selecting or not selecting a bargaining representative;
· I/we understand my/our obligation to limit disruptions caused by prea'ecognition labor disputes through the
adoption ofnonconfrontatiunal procedures for the resolution ofprerecognitiun labor disputes with employees
engaged in the production of goods or the rendering of aery/cos for the County; and
· I/we have or will adopt any or all of the above-referenced procedures, or their functional equivalent, to ensure
' the effician~ timely, and quality provision of goods and services to the County. I/we shall include a list of said
procedures in such
The Union Organizing Law does not apply to this conlract for the following rceann(s):
Applicable
E)OL-LOI (3/5/08)
Suffolk CounW. New York
D~pamn~nt of Labor
Section HI
Con~ractor Name:
Con~'actor Address: .
Contractor Phone #: (
Amount of Assistance:
Vendor #:
Description of project or service:
Section IV
In the event any part of the Union Organizing Law, Chapter 466 of the Laws of SuffoLk County, is found by a court of competent
jufisd/ction to be preempted by federal and/or state law, this certification/declaration shal~ be void ab initio.
Section V
I de,me under penalty of perjury under the Laws of the State of New York that the undersigned is authorized to provide this
_C~
Au~b~S~'g~ature Date
Print Name and Title of Authorized Representative
DOL-LOI (3/5/08)
Statement of Other Contracts
CONTRACTOR NAME
ADDRESS
CONTACT
Family Service League, Inc.
790 Park Avenue Huntingtor~ New York 11743
Bernice Selig PHONE NUMBER 427-3700
Program Agreement #
SUFFOLK COUNTY CONTRACTS
ACT Team OMH
East End Clinic OMH
Family Recovery Center OMH
CAPT Center OMH
Therapeutic Recreation OMH
Parent - Parent OMH
CCSI OMH
Supportive Case Management-Children OMH
Blended Case Management-Adult OMH
Supportive Case Management-Adult Home OMH
Suicide Prevention OMH
PROS OMH
CCSI - Vines DSS
Home Base I DSS
Program Home DSS
Home Safe DSS
COLA DSS
Alternatives for Youth DSS
Linkage Center DSS
Middle Country Library DSS
HPRP DSS
HRPR DSS
Home Base II/III Probation
Home Base IV Probation
Ombudsman Aging
Ombudsman IIIB Aging
Operation Success Youth Bureau
Family Care Givers Aging
Youth & Family Youth Bureau
PINS Probation
FACILE Youth Bureau
Family & Schools Together Youth Bureau
County Wide Counseling Youth Bureau
South Shore Family Center Youth Bureau
Contract With Term Amount
2010 $ 151,608
2010 $ 449,741
2010 $ 481,543
2010 $ 35,520
2010 $ 78,679
2010 $ 91,162
2010 $ 35,356
2010 $ 267,680
2010 $ 549,101
2010 $ 74,475
2010 $ 46,000
2010 $ 35,000
2009 $ 201,544
2010 $ 160,838
2010 $ 143,380
2010 $ 529,991
2009 $ 37,006
2010 $ 324,299
2010 Fee for Service
2010 $ 5,000
2010 $ 888,327
2010 $1,253,362
1/1-6/30/10 $ 272,070
1/1-6/30/10 $ 76,104
2010 $ 184,341
2010 $ 20,795
2010 $ 5,000
20O9 $ 26,675
2010 $ 182~49
2010 Fee for Service
2010 $ 236,728
2010 $ 117,543
2010 $ 35,475
2010 $ 43,694
HomeShare LI
NEW YORK STATE CONTRACTS
Member items
Healthy Families
CCAP
Preschool
FAST
Ombudsman
SNAP
Economic Dev 2010 $ 15,000
OCFS 2010 $ 100,000
OCFS 2009-2010 $ 402,000
Dormitory Authority 2009 $ 50,000
SED 2010 $ 20,000
SED 2010 $ 20,000
Office of the Aging 2009-2010 $ 60,000
OCFS 2009-2010 $ 116,454
FEDERAL GRANTS
HUD HUD 2009-2010 $ 87,947
HHAP HUD 2009-2010 $ 750,218
LOCAL CONTRACTS
Town of Huntington
Elderlink
Senior Net
Relocation
Workplus
FACILE
Town of Babylon
Homeshare
Town of East Hampton
Alcohol
Mental Health
Town of South Hampton
Mental Health
Town of Brookhaven
Youth
Town of IsliD
FAST
HomeShare
Workplus
SCHOOL DISTRICTS UPK
South Huntington
Huntington
Bay Shore
Brentwood
Cutchogue
Human Services 2010 $ 10,000
Human Services 2010 $ 5,000
Human Services 2010 $ 60,000
Human Services 2010 $ 30,000
Youth Bureau 2010 $ 265,428
2009 $ 10,000
2010 $ 60,000
2010 $ 70,000
2010 $ 70,000
2009 $ 70,219
2009-2010 $ 70,000
2009-2010 $ 10,000
2009-2010 $ 30,000
2009-2010 $ 234,000
2009-2010 $ 340~00
2009-2010 $ 234,000
2009-2010 $1,720,152
2009-2010 $ 99,524