HomeMy WebLinkAbout1997All, R~.bers In This Report
Kust be Rounded to the Nearest
OoLlar
RECEIVED
MAR 1 6 1998
Southold Town Cler
X
Kethod of A;countinn (Check One)
Single Entry Cash
Double Entry Kodified Accruat
ANNUAL REPORT
OF THE
FiRE DISTRICT TREASURER
TEAR ERDED DECEKBER 31, 19 97
RAKE OF DISTRICT
TOUN OR TOUNS OF
SOUTltOLD
IN THE
SOUTIIOLD
Ptease check here if the
and/or telephone n~ber is
different from (asr year.
COUNTY OF
THE DISTRICT IS GOVERNED BY: (Check One)
Separate Board of
Fire Commissioners ~ or Togn Board
AUTHORIZATION
Article 3, Section 30, of the General K~icipal LaM
#1. ***every***fire***dJstrict***shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the
***treasurer of each fire***dlstrJct***."
"5. ALL reports shall be certified by the officer making the same and shall be fi(ed with the Comptroller Mithin sixty days after the close of
the fiscal year of such***dtstrict***."
PLEASE MAIL REPORT TO:
State of NeM York
Office of the State Comptroller
Division of Municipal Affairs
Bureau of Municipal Research and Statistics
Governor Alfred E. Smith State office Building
Albany, #eM York 12236
Revised 1996
SOUTHOLD FIRE DISTRICT - 12/31/97
ASSETS
GENERAL FUND - BALANCE S[IF, ET - AS OF I)ECI~MBEF. 31, 1997
EDPCODE
Cash
Cash A200 $ l 11,562
Time Deposits A201
Petty Cash A210
Total Cash $ I I 1,562
Invaslments
Investment in Securities A450 $
Investment in Repurchase Agreements A451
Total Investment $
Accounts Receivable A380 $
Due from Other Funds
State and Federal Receivables
State and Federal, Other
Total State and Federal Receivables
Due fi.om Other Governments
Inventoi'y
A391 $
A410 $
$
A440 $
A445 $
Restricted Assets
Cash, Special Reserves A230 $
Cash in Time Deposits, Special Reserves A231
Investment in Securities, Special Reserves A452
Investment in Repurchase Agreements, Special Reserves A453
Total Restricted Assets
Prepaid Expenditures A480 $ 1,646
TOTAL ASSETS
$__113~208
Page
(FOR DOUBLE ENTRY UNH'S ONI.Y)
LIABILHIES AND FUND EQUH'Y EDPCODE
Accounts Payable A600 $ 36,051
Accrued Liabilities
Accrued Liabilities
Due to Employees' Retitcment System
Total Accrued Liabilities
A601
A637
Notes Payable
]'ax Anticipation A620
Revenue Anticipation A621
Budget A622
Total Notes Payable
$ 1,971
$ 1,971
Due to Other Funds A630 $ 30,000
Overpayments A690 $
A631
A691
Due to Other Govermnents
Dcfegrcd Revenues
Total Liabilities
FUND EQUH'Y
Fund Balance - Reserved
Inventory
Repairs
Debt
A821
A845
A882
A884
Totsl Reserved
Fund Balance - Uureserved
Appropriated - Ensuing Year's Budget
Unappropriated
Total Uureserved
l:m~d Equity
A910
A911
TOTAL IJABILFHES AND FI. RID EQUYFY
$
$
$ 68,022
$ 38,693
$ 38,693
6,493
$ 6,493
$ 45,186
$ 113~208
SOL1THOLD FIRE DISTRICT - 12131197
GENEF, AL FUND
RECE~TS/REVENUES
I~DI~CODE
PA YMENTS/EX PEN DFFUI{I';S
Real hoparty Taxes
Charges for Fire Protection
Interest and ~Eamings
Rentals
Sale of Equipment
Insurance Recoveries
Refund of Expanditures
Gifts and Donations
Other Unclassified Revenue
Miscellaneous
Federal Aid for Civil Defense
Transfers
(2) Budget Notes Issued
(2) Tax Anticipation Notes Issued
(2) Revenue Anticipation Notes Issued
Al001
A2262
A2401
A2410
A2665
A2680
A2701
A2705
A2770
A4305
A5031
A5750
A5760
A5770
$ 850,249
9,811
1,636
675
Judgdnants and Clai~ns
Personal Services
Fire Protection Equip/Cap Outlay
Fire Protection Contracttml
State Retiremant System
Police and Fire Retiremant Systear
Local Pension Funds
Social Security
Workers Compansation h~sulance
Life Insurance
Disability Insurance
1 tospital/Medical Insurance
(3) Redemption of Notes
Interest on Notes
Redemption of Bonds
Interest on Bonds
Transfer to Other Funds
Other (Specify)
TOTAL RECEIPTS/REVENUES
$ 862,371
TOTAL PA YMENTS/EXPEN DI'IMRES
Fund/Cash (1) Balance at
Beginning of Year
Ftmd/Cash [ 1) Balance at
A8021 54,303 End of Year
**TOTAL $ 9161674 **TOTAL
No~s;
(1) Cash balance for siugle entry units should include cash in checkh~g accounts, time deposits, investtnents and petty cash.
(2) Single Entry Units Only.
(3) Only Bond Anticipation Notes and Capital Notes for double enOy uuits.
*For Double Entry Units A8029 must equal Fund Equity on Page 1.
**These must be equal.
F. DPCOI)F.
AI930.4 $
A3410.1 74,142
A3410.2 66,933
A3410.4 272,640
A9010.8 68
A9015.8
A9025.8 245,91 I
A9030.8 5,622
A9040.8 22,188
A9045.8
A9055.8
A9060.8 6,244
A97__.6
A97__.7
A9710.6 125,000
A9710.7 22,740
A9901.9 30,000
A
$ 871,488
*A8029 45,186
$ 916~674
Page 2
SOUTHOLD FIRE DISTRICT - 12131/97
ASSETS
CAPITAL PROJECTS FUND - BALANCE SI IEET - AS OF DECEMBEP. 31, 1997 (FOR DOUBLE ENTRY UNITS ONLY)
EDPCODE LIABILrI1ES AND FUND EQUITY EDPCODE
Cash
Cash
Time Deposits
Tolal Cash
Investments
Investments in Securities
Investment in Repurchase Agreements
Total Investments
Due from Other Funds
Deposi~ with Other Govermnents
State and Federal, Receivables
Res~icted Assets
Cash, Special Reserves
Cash in Time Deposits, Special Rese~es
Investment in Securities, Special Reserves
lnvestmant in Repurchase Agreements,
Spoeial Reserves
Total Restricted Assets
Accounts Payable 11600 $
11200 $
11201 Accrued Liabilities
Accrued Liabilities t1601 $
$ Il
Total Accrued Liabilities
1t450 $ Notes Payable
11451 Revenue/Mdicipation
$ Brad Anticipation
Total Notes Payable
11391 $ 30,000
Retained Percentages, Contracts Payable
I1395 $
Due to Other Funds
I1410 $
Due to Other Goverlmlents
11230 $ 223,988 Other Liabilities
11231
11452 Dc fermd Revenues
11453 Total Liabilities
$ 223,988 FUND EQUITY
11621
11626
11605
11630
11631
1l
11691
Fund Balmme - Reserved
Encmnbrm~ces
Capital Reserve
Total Reserved
11821
11878
l:m~d Balmlce - Umeserved
Unappropriated
Total Unreserved
f1911
Fund Equity
TOTAL ASSETS
$ 253 988 TOTAL LbXBtLrI1ES AND FUND EQUFFY
$
$
$
$
$
253,988
$ 253,988
$ 253.988
$ 253~988
Page 3
SOLrFHOLD ~ DISTRICT - 12/31/f~7
RECEIPTS/REVENUES
lnte~st and Earnings
~ and Accrued Int. on Bonds
Other (Specify)
Transfer From General Fund
Bonds
(1) Bond Anticipation Notes
Capital Notes
TOTAL RECEIPTS/REVENUES
Fund/Cash Balance at Beginning of Year
**TOTAL
EDI'CODE
CAPITAL FUND
112410 $ 5,797
112710
112770
H5031 30,000
I{5710
}15730
H5740
$ 35,797
H8021 $ 226,961
$ 2621758
PAYMENTS/EXPEN DrI'UIH~S
Fire Protection
Redemption of BAN's
Transfer to Other Fund
Other (Specify)
TOTAL PAYMENTS/EXPENDiTURES
Fund/Cash Balance at Begimfing of Year
* *TOTAL
EDPCODE
113410.2
H9730.6
I [9901.9
11
$ 8,770
$ 8,770
*H8029 $ 253,988
$__262~758
(1) Single Entry Units Only
*For Double Entry Units, 118029 must equal Fund Equity on F'age 3.
**These must be equal.
Page 4
SOUTHOLD FI]~ DISTR~CT - 12/31/97
RESERVE FUND(S)
(FOR SINGLE ENTRY UNITS ONLY,
DOUBLE ENTRY UNFI'S MUST INCLUDE
EACH RESERVE IN APPROPRIATE FUND.)
RECEIPTS
Interest and Earnings
Sale of Assets
Other (Specify)
TOTAL RECEIPTS
Balance Beginning of Year
**TOTAL RECEIPTS AND BALANCE
PAYMENTS
Fire Protection
Transfers to Other Fm~ds
Other (Specie/)
TOTAL PAYMENTS
Balance at End of Year
**TOTAL PAYMENTS AND BALANCE
EDPCODE
R2401
R2660
R277O
R5031
R8021
R3410.2
R9901.9
R
R8029
To~al
$
N/A N/A N/A
Type (Purpose) Type (Pulpose) Type (Purpose)
o£ Reserve of I~,e~rve of Reserve
$ $ $
$ $
$ $
$ $ $
$ $ $
$ $
$ $
$ $ $
**These must be equal.
Page 5
SOUTHOLD FIRE DISTRICT ~ 12131/97
AGENCY FUNDS * BALANCE S/LEET * AS OF DECEMBER 31, 1997
ASSETS EDPCODE LIABILITIES EDPCODE
Cash
Cash TA200 $
Time Deposits TA201
Total Cash
Investments
Investment in Securities TA450 $
lnveslraent in Repurchase Agree~nents TA451
Securities and Mortgages TA455
Accrued Interest on Securities Acquired TA455
Cash and Securities with Deferred
Comp. Plan Provider TA460
*Service Award Program Assets
TA461 724,268
TOTAL ASSETS $ 7241268
*Service Awards
Deferred Compensation
State Retirement
Disability Insurance
Group Insurance
New York State Income Tax
Federal Inemne Tax
Income Executions
Association mid Union Dues
U.S. Savings Bonds
Social Security Tax
Guaranty and Bid Deposits
Foreign Fire Insurance
Other Agency Funds (Specil}0
TOTAL AGENCY LIABILITIES
TAI3
TAI7
TAI8
TAI9
'fA20
TA2 I
TA22
TA23
TA24
TA25
TA26
TA30
TASO
TA85
$ 724,268
$ 724,268
*Program administrator retained by l)istrict. When program is administel-ed by thc district the TE fund should be used.
See Service Awards Accotmting Program Procedures, dated September 6, 1990.
Page 6
SOUTHOLD FIRF-. DISTRICT - 12131/97
GENERAL FIXED ASSETS ACCOUNrI'S * BALANCE SIIEET * AS OF DECEMBER 3 I, 1997
ASSETS EDPCODE INVESTMENrF IN GENERAL FIXED ASSETS EDPCODE
Land KI01 $ 206,892 Bends aud Notes KI51
Buildings KI02 2,796,466 Current Appropriations K152
Improvements Other than Buildings K103 3,300,165 Gifts K 153
Machinery and Equip~nent K104 State Aid K 156
Construction Work in Progress K I05 Federal Aid KI57
K K__
K K__
TOTAL ASSETS $ 6~303~523
TOTAL INVESTMENT IN GENEIL-'kL FIXED ASSETS
$ 5,028,961
1,274,562
$ 61303~523
Page 7
SOUTHOLD ~ DISTRICT - 12/31197
GENERAL LONG-TERM OBLIGATIONS * BALANCE SitEET * AS OF DECEMJ3ER 3 I, 1997
ASSETS EDPCODE LIABILITIES
Amount Available in Debt Service Fund
Amounts to be Provided for Long-Term
Obligations
WI20
WI25
300,000
Term Bonds Payable
Bond Anticipation Notes
Capital Notes Payable
Bonds Payable
Due 1o Employee's Retirement System
h~stallment Purchase Debt
Judgments and Claims Payable
Compensated Absences
Other Long-Term Debt
EDPCODE
W623
W626
W627
W628
W637
W685
W686
W687
W689
300,000
TOTAL AMOUNT AVAILABLE
AND TO BE PROVIDED
$ 300~000
TOTAL LIABILFFIES
$ 300~000_.
Page 8
$OUTllOLD FIRE DISTPJCT - 12131/97
P, ECONCILIA'HON (lifts must be completed.)
Balances by Ftmd at End of Year: (h~clude ca.Th m checkh~g accis, time deposits, inves0ncn~ and petty cash.)
General Fund ........................................................................................................................................................
Capital Fund .........................................................................................................................................................
Reserve Fund ........................................................................................................................................................
Trust and Agency Fm~ds .......................................................................................................................................
Other Funds ..........................................................................................................................................................
Total - All Funds ..............................................................................................................................................
i)
2)
3)
Bank Balances at End of Year:
Name mad Location of Bmtk:
Bridgehampton Nat'l Bank,
Bridl~ehamIoton, NY
Fleet Bank, Main Rd., Southold, NY
North Fork Bank, Main Rd., Sou0~old, NY
13ank Bahmce
$ 49,266
204,922
81,567
Outs~ding Checks
$
306
............ A ............ $ Ill,562
............ H ............ $ 223,988
............ T ............ $
$ 335~550 '
Net Bank Balance
$ 49,266
204,922
81,261
335,450
TOTALS: $ 335,756 $ 306
Cash on Hand (Date Deposited) ............................................................................................................................
Petty Cash .............................................................................................................................................................
INVESTMENTS HELD AT DECEMBER 31, 19__
Fund
1 O0
Description of Investment
TOTAL 1NVESllvLENTS ............................................................................................................................................................................... $
Total Bank Balances, Cash on tland, Petty Cash and Investments
$ 335,55~0'
*These totals must agree.
Page 9
SOUTHOLD FIRE DISTRICT- 12/31/97
DETAILED STATEMENT OF INDEBTEDNESS
Outstanding Issued Redeemed Outslanding
Bonds Year of Interest Beghming of During Duriug End of
(Show each issue separately by) Issue Rate Year Year Year Year
I 3 5 7
EDPCODE
Serial Bond # I ]1988 6.75 %
From Pal~e 11
I
TOTAL BONDS 2PI 877 XXXX XXXX
50,000 i i 25,000 $ 25,000
375,000 100,000 275,000
425,000 125,000 $ 300,000
TOTAL BONDS OUTSTANDING AS OF DECEMBER 31
300,000
~otes
Tax Anticipation Notes 2P 1861 XXXX XXXX $ $ $
Rev~aue Anticipation Notes 2P 1862 XXXX )OO~X
Budget Notes 2PI 863 XXXX
Capital Notes 2P1875 XXXX O(XX
Bond Anticil~ation Notes 2P 1876 XXXX XXXX
TOTAL NOTES XXXX KXXX $ $ $ $
To'rAL NOTES OUTSTANDING AS OF DECEMBER 31
TOTAL BONDS AND NOTES
I Ixxxx Ixxxx 15 425,000 I$ o 1$ ~2s,ooo I$
300,000
Page l0
SOUYHOLD FIRE DISTRICT - 12131/5'7
DETAILED STATEMENT OF INDEBTEDNESS (Continued)
Outstaoding Issued Rcdccmed Outstanding
Bonds Year of h~tercst Begimfiog of Daring During End of
(Show each issue separately by) Issue Rate Year Year Year Year
1 3 5 7
EDPCOI)E
Serial Bond # 3
SUBTOTAL- To Page 10 2P1877 XXXX 5'10~X
120,000
255,000
375,000 $
20,000 15 100,000
80,000 175,000
100,000 $ 275,000
TOTAL BONDS OUTSTANDING AS OF DECEMBER 31
Notes
T~x Anticipation Notes 2PI 861 XXXX XXXX $ $ $
R~amue Anticipation Notes 2P1862 XXXX XXXX
Bud~ Notes 2P1863 XXXX X2XXX
Capital Notea 2P1875 XXXX XXXX
Bond Anticipation Notes 2P1876 XXXX ~
TOTAL NOTES XXXX XXXX $ $ $ I$
TOTAL NOTES OLrI'STANDING AS OF DECEMBER 31
TOTAL BONDS AND NO'132S
I Ixxxx Ixxxx I$ I$ I$ I$
Page I1
SOL1THOI.~ FIRE DISTRICT - 12/31/97
TOWN EDPCODE
Assessed Valuation
of Fire District
Within Tovm
Tax Rtdc
per $1,000 of
Assessed Valuation
Amotmt of Tax
(Assessed Valuation
Multiplied by Tax Rate)
Southold $ 27,649,525 $ 30.727 $ 850,249
DISTRICT TOTAL $ 27,649,525 $ 30.727 $ 850,249
*Should agree with Receipt of Real Property Taxes as shov, a~ at top of page I.
COMPUTATION OF FULL VALUATION OF TAXABLE REAL PROPERTY
Full Valuation
Assessed Valuation (Assessed Valuation
of Fire District Equalization Divided by
TOWN Within To~m Rate Equalization Rate)
Southold $ 27,649,525 2.75% $ 1,005,437,273
TOTAL ASSESSED VALUATION
Toad Full Valuation
EDPCODE
$ 27,649,525
9ZFE $ 1 ,I)05,437,273
EXAMPLE OF CALCULATION OF FULL VALUATION:
TownA $10,000 25%= $40,000
Town B $5,000 40%= $12,500
Town C $20,000 100%= $20,000
Assessed Valuation $35,000
Full Valuation
$72t500
Page 12
SOUTHOI~ FIRE DISTRICT o i 2131~7
Claims Pending - Beginning of Year
Involving Codefendanl/Ttfird Party Defendant
Other Claims
Notices Filed During the Year
Involving Codefendant/Third Party Defendant
Other Claims
Claims disposed of during the year
Prior to commencement of court action:
- By Locality
- By Insurance Carrier
Claims disposed of during the year
afl. er commencement of court action:
- By t.oc~ity
- By Insurance Carrier
- By Judgment
- Other ( )
NOTICES OF TORT CLAIMS
FOR TIlE FISCAL YE/Mt ENDING 19 97
TOTAL NUMBER OF CLAIMS TOTAL AMOLrNT OF CLAIMS
EDPCODE NUMBER EDPCODE AMOUNT
TOTAL AMT PAID ON CLAIMS
EDPCODE AMOUNT
9ZTR10 I 9ZTRI I UNKNOWN
9ATR15 0 9ZTRI6
9ZTR20 0 9ZTR21
9ZTR25 0 9ZTR26
9Z'HL30 0 9ZTR31 9ZTR32
9ZTR40 0 9ZTR41 9ZTR42
9ZTR50 0 9ZTR51 9ZTR52
9Z1l~.60 0 9ZTR61 9ZTR62
9Z'11~70 0 9ZTRTI 9ZTR72
9ZTRS0 0 9ZTR81 9ZTR82
9ZTRg0 I 9ZTR91 UNKNOWN
9ZTR95 0 9ZTR96
7
8
9
l0
Claims Pending - End of Year
Involving Codefendanffl'hird Party Defendant
Oth~ Claims
11
12
AUTHORIZATION
Article 4, Section 50-f of the General Municipal Law
"3.a. Each officer charged with the duty of making and keeping the record of claims shall make an armual report thereof, in smmna~ to the governing board of such
municipal corporation or of such authority or conUmssion and shall file a copy thereof in the office of the state comptroller within sixty days after the close of the fiscal
year of such municipal corporation or of such authority or cmrunission. A municipal corporation, authority or cmmnission required by seclion thirty of the general
municipal law to file an annual report of its financial condition with Ihe state comptroller shall file the report required by this subsection with such financial report."
Note: It is not necessary to fttmish any additienal infommtion or details on Ibc above claims or notices of claims, lfthcre ~vere not notices of Tort Claiins filcd or
disposed of, please state "NONE" mid return Ihis ~cport xviO~ fl~e Annual Financial It. clmrt.
Page 13
SOUTHOLD FIILE DISTRICT - 12131/97
EDPCODE
(1)
NUMBER
OF CLA1MS EDPCODE
NOT1CES OF TORT CLAIMS
FOR THE FISCAL YEAR ENDING 19 97
MUNICIPALITY'S EQUITABLE SllARE
EDPCODE
(3)
,,M,.,lOLh'xCC PAID GRF_,ATER
THAN EQUITABLE SHARE
5
6
7 9ZTR54 9ZTR56 9ZTR58
8 9ZTR64 9ZTR66 9ZTR68
9 9ZTR74 9ZTR76 9ZTR78
10 9ZTR84 9ZTR86 9ZTR88
11' Identify the number (colutnn 1 ) of claims disposed of during the year where file settlement was detenuined in accordance with the relative
culpability of each party pursuant to an itemized decision or jury verdict and where the amount paid by the municipality was greater than
the municipality's equitable share. Enter the municipality's equitable share (column 2) and the excess amount paid (column 3).
12
Report Pm-pared By:
William F. Glass, Jr.
Name
Attorney
Title
611 High Street, Port Jefferson, NY 11777
Address
516-265 -7200
Phone Nmnber
Febma~ 4~ 1998
Date
Page 14
CERTIFICATE OF FIRE DISTRICT TREASURER
I, Kax~n Helinsld, CPA, certify that I am the Treasurer of the Southold Fire District and that the following report is a
tree ~nfl correct statement of the financial transactions of such Fire District for the year ended December 31, 19 97.
Dated .19
Signature
Address
Telephone
P.O. Box 908, Southold, N.Y. 11971
516-765-3385
CIJ~IRMAN OF THE BOARD
Address
Telephone
STATE OF NEW YORK
OFFICE OF TIlE STATE COMPTROLLER
P.O. Box 908, Southold, N.Y. 11971
516-765-3385
Page 15