HomeMy WebLinkAbout1998All Numbers In This Report
Must be Rounded to the Nearest
Dollar
RECEIVED
M/ R 9 1999
Southold Town Clerk
Method of Accounting (Check One)
__ Single Entry Cash
_XX_ Double Entry Modified Accrual
ANNUAL REPORT
OF THE
FIRE DISTRICT TREASURER
NAME OF DISTRICT SOUTHOLD
IN THE
TOWN OR TOWNS OF SOUTHOLD
COUNTY OF SUFFOLK
THE DISTRICT IS GOVERNED BY: (CHECK ONE)
Fire Commissioners _XX_ or Town Board __
AUTHORIZATION
Article 3, Section 30 of the General Municipal Law
"1. * * *every* * *fire* * *district**shall annually make a report of its financial condition to the Comptroller-
Such report shall be made by the ***treasurer of each fire***district****."
"5. All reports shall be certified by the officer making the same and shall be filed with the Comptroller
w~th~n s~xty days after the c ose of the fiscal year of such d~stnct .
PLEASE MAIL REPORT TO:
State of New York
Office of the State Comptroller
Division of Municipal Affairs
Bureau of Municipal Research and Statistics
Governor Alfred E. Smith State Office Building
Albany, New York 12236
Revised 1993
SOUTHOLD FIRE DISTRICT - 12/31/98
GENERAL FUND - BALANCE SHEET - AS OF DECEMBER 31, 1998
ASSETS
EDPCODE
Cash
Cash
Time Deposits
Petly Cash
Total Cash
A200 $ 164,009
A20I
A210
$ 164,009
A450 $
A451
$
A380 $
A391 $
Investments
Investment in Securities
Investment in Repurchase Agreements
Total Investment
Accounts Receivable
Due from Other Funds
State and Federal Receivables
State and Federal, Other
Total State and Federal Receivables
A410 $
$
Due from Other Governments
A440 $
Inve~ou
A445 $
Restricted Assets
Cash, Special Reserves A230
Cash In Time Deposits, Special Reserves A231
Investment in Securities, Special Reserves A452
Investment in Repurchase Agreements, Special Reserves A453
Total Restricted Assets
Prepaid Expenditures
A480 $ 1,674
TOTAL ASSETS
$ 1657683
Page 1
(FOR DOUBLE ENTRY UNITS ONLY)
LIABILITIES AND FUND EQUITY
EDPCODE
Accounts Payable A600 $ 81,132
Accrued Liabilities
Accrued Liabilities A601 $ 4,094
Due to Employees' Retirement System A637
Total Accrued Liabilities $ 4,094
Notes Payable
Tax Anticipation A620 $
Revenue Anticipation A621
Budget A622
Total Notes Payable $
Due to Other Funds A630 $
Overpayments A690 $
Due to Other Governments A63 I
Deferred Revenues A691
Total Liabilities
FUND EQUITY
Fund Balance - Reserved
Encumbrances A821
Inventory A845
Repairs A882
Debt A884
Total Reserved
Fund Balance - Unreserved
Appropriated - Ensuing Year's Budget
Unappropriated
Total Unreserved
A910
A911
Fund Equity
TOTAL LIABILITIES AND FUND EQUITY
$
$
$ 85,226
$ 14,513
$ 14,513
65,944
$ 65,944
$ 80,457
$ 165~683
SOUTHOLD FIRE DISTRICT - 12131~98
GENERAL FUND
RECEIPTS/REVENUES
EDPCODE
PAYMENTS/EXPENDITURES
Real Property Taxes
Charges for Fire Protection
Interest and Earnings
Rentals
Sale of Equipment
Insurance Recoveries
Refund of Expenditures
Gffis and Donations
Other Unclassified Revenue
Miscellaneous
Federal Aid for Civil Defense
Transfers
(2) Budget Notes Issued
(2) Tax Anticipation Notes Issued
(2) Revenue Anticipation Notes Issued
Al001
A2262
A2401
A2410
A2665
A2680
A2701
A2705
A2770
A4305
A5031
A5750
A5760
A5770
$ 868,063
10,292
4,150
1,901
630
Judgments and Claims
Personal Services
Fire Protection Equip/Cap Outlay
Fire Protection Contractual
State Retirement System
Police and Fire Retirement System
Local Pension Funds
Social Security
Workers Compensation Insurance
Life Insurance
Disability Insurance
Hospital/Medical Insurance
(3) Redemption of Notes
Interest on Notes
Redemption of Bonds
Interest on Bonds
Transfer to Other Funds
Other (Specify)
TOTAL RECEIPTS/REVENUES
$ 885,036
TOTAL PA YMENT S/EXPEND ITUP~ S
Fund/Cash (1) Balance at
Beginning of Year A8021 45,186
Fund/Cash (1) Balance at
End of Year
**TOTAL $ 930~222 **TOTAL
Notes;
(1) Cash balance for single entu units should include cash in checking accounts, time deposits, investments and petty cash.
(2) Single Entry Units Only.
(3) Only Bond Anticipation Notes and Capital Notes for double entry units.
*For Double Enmj Units A8029 must equal Fund Equity on Page 1.
**These must be equal.
EDPCODE
A1930.4
A3410.1
A3410.2
A3410.4
A9010.8
A9015.8
A9025.8
A9030.8
A9040.8
A9045.8
A9055.8
A9060.8
A97__.6
A97__.7
A9710.6
A9710.7
A9901.9
A
*A8029
78,585
84,461
280,229
112
222,823
6,253
24,521
6,868
130,000
15,913
$ 849,765
80,457
$ 930~222
Page 2
SOUTHOLD FIRE DISTRICT - 12/31/98
CAPITAL PROJECTS FUND - BALANCE SHEET - AS OF DECEMBER 31, 1998
(FOR DOUBLE ENTRY UNITS ONLY)
ASSETS
EDPCODE
LIABILITIES AND FUND EQUITY
EDPCODE
Cash
Cash
Time Deposits
Total Cash
Investments
Investments in Securities
Investment in Repurchase Agreements
Total Investments
Due from Other Funds
Deposits with Other Governments
State and Federal, Receivables
Restricted Assets
Cash, Special Reserves
Cash In Time Deposits, Special Reserves
Investment in Securities, Special Reserves
Investment in Repurchase Agreements,
Special Reserves
H2O0
H201
H450 $
H451
$
H391 $
H395 $
H410 $
H230 $ 170,296
H231
H452
H453
Accounts Payable
Accrued Liabilities
Accrued Liabilities
Total Accrued Liabilities
Notes Payable
Revenue Anticipation
Bond Anticipation
Total Notes Payable
Retained Percentages, Contracts Payable
Due to Other Funds
Due to Other Governments
Other Liabilities
Deferred Revenues
Total Liabilities
H600
H601
H
H621
H626
H605
H630
H631
H
H691
Total Restricted Assets
$ 170,296
FUND EQUITY
Fund Balance - Reserved
Encumbrances
Capital Reserve
Total Reserved
H821
H878
Fund Balance - Unreserved
Unappropriated
Total Unreserved
H911
Fund Equity
TOTAL ASSETS
$ 1701296
TOTAL LIABILITIES AND FUND EQUITY
$
$
$
$
$
$
$
$
$
$
$
$
17o,296
$ 170,296
$
$
$ 170,296
$ 17o~296
Page 3
SOUTHOLD FIRE DISTRICT - 12131/98
RECEIPTS/REVENUES
Interest and Earnings
Prem. and Accrued Int. on Bonds
Other (Specify)
Transfer From General Fund
Bonds
(1) Bond Anticipation Notes
Capital Notes
TOTAL RECEIPTS/REVENUES
Fund/Cash Balance at Beginning of Year
**TOTAL
EDPCODE
H2410
H2710
H2770
H5031
H5710
H5730
H5740
CAPITAL FUND
$ 6,208
$ 6,208
H8021 $ 253,988
PAYMENTS/EXPENDITURES
Fire Protection
Redemption of BAN~s
Transfer to Other Fund
Other (Specii~)
TOTAL PAYMENTS/EXPENDITURES
Fund/Cash Balance at Beginning of Year
$ 260~196 **TOTAL
EDPCODE
H3410.2
H9730.6
H9901.9
H
$ 89,900
$ 89,900
*H8029 $ 170,296
$ 2607196
(1) Single Entry Uints Only
*For Double Entry Units, H8029 must equal Fund Equity on Page 3.
**These must be equal.
Page 4
· : - ~
SOUTHOLD FlRE DISTRICT - 12/31/98
RESERVE FUND(S)
(FOR SINGLE ENTRY UNITS ONLY,
DOUBLE ENTRY UNITS MUST INCLUDE
EACH RESERVE IN APPROPRIATE FUND.)
RECEIPTS
Interest and Earmngs
Sale of Assets
Other (Speci~j)
Transfers
TOTAL RECEIPTS
Balance Beginning of Year
**TOTAL RECEIPTS AND BALANCE
PAYMENTS
Fire Protection
Transfers to Other Funds
Other (Specify)
TOTAL PAYMENTS
Balance at End of Year
**TOTAL PAYMENTS AND BALANCE
EDPCODE
R2401
R2660
R2770
R5031
R8021
R3410.2
R9901.9
R
R8029
Total
$
N/A N/A N/A
Type (Purpose) Type (Purpose) Type (Purpose)
of Reserve of Reserve of Reserve
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
**These must be equal.
Page 5
SOUTHOLD FIRE DISTRICT - 12/31/98
AGENCY FUNDS * BALANCE SHEET * AS OF DECEMBER 31, 1998
ASSETS EDPCODE LIAB~rFIES EDPCODE
Cash
Cash TA200
Time Deposits TA20I
Total Cash
Investments
Investment in Securities TA450
Investment in Repurchase Agreements TA451
Securities and Mortgages TA455
Accrued Interest on Securities Acquired TA455
Cash and Securities with Deferred
Comp. Plan Provider TA460
*Service Award Program Assets
$
$
TA461 818,132
TOTAL ASSETS $ 8187132
*Service Awards
Deferred Compensation
State Retirement
Disability Insurance
Group Insurance
New York State Income Tax
Federal Income Tax
Income Executions
Association and Union Dues
U.S. Savings Bonds
Social Security Tax
Guaranty and Bid Deposits
Foreign Fire Insurance
Other Agency Funds (Specil~)
TOTAL AGENCY LIABILITIES
TA13
TA17
TA18
TA19
TA20
TA21
TA22
TA23
TA24
TA25
TA26
TA30
TA50
TAB5
$ 818,132
$ 818t132
*Program administrator retained by District. When program is administered by the district the TE fund should be used.
See Service Awards Accounting Program Procedures, dated September 6, 1990.
Page 6
SOUTHOLD FIRE DISTRICT ~ 12/31/98
GENERAL FIXED ASSETS ACCOUNTS * BALANCE SHEET * AS OF DECElv~ER 31, 1998
ASSETS EDPCODE
Land KI01 $ 206,892
Buildings K102 2,796,466
Improvements Other than Buildings K103 3,489,221
Machinery and Equipment K104
Construction Work in Progress K105
K
K
INVESTMENT IN GENERAL FIXED ASSETS
Bonds and Notes
Current Appropriations
Gifts
State Aid
Federal Aid
EDPCODE
K151 $ 5,028,961
K152 1,463,618
K153
K156
K157
K
K
TOTAL ASSETS $ 6~492~579
TOTAL INVESTMENT IN GENERAL FIXED ASSETS
$ 6~492~579
Page 7
SOUTHOLD FIRE DISTRICT - 12/31/98
GENERAL LONG-TERM OBLIGATIONS * BALANCE SHEET * AS OF DECEiVI~ER 31, 1998
ASSETS EDPCODE LIABILITIES
Amount Available in Debt Service Fund
Amounts to be Provided for Long-Term
Obligations
W120
W125
170,000
Term Bonds Payable
Bond Anticipation Notes
Capital Notes Payable
Bonds Payable
Due to Employee's Retirement System
Installment Purchase Debt
Judgments and Claims Payable
Compensated Absences
Other Long-Term Debt
EDPCODE
W623
W626
W627
W628
W637
W685
W686
W687
W689
170,000
TOTAL AMOUNT AVAILABLE
AND TO BE PROVIDED
170~000
TOTAL LIABILITIES
170~000
Page 8
SOUTHOLD FIRE DISTRICT - 12/31/98
RECONCILIATION (This must be completed.)
Balances by Ftmd at End of Year: (Include cash in checking accts, time deposits, investments and petty cash.)
General Fund .....................................................................................................................................................
Capital Fund .........................................................................................................................................................
Reserve Fund ........................................................................................................................................................
Trust and Agency Funds ......................................................................................................................................
Other Funds ..........................................................................................................................................................
Total - All Funds ..............................................................................................................................................
1)
2)
3)
Bank Balances at End of Year:
Name and Location of Bank:
Bridgehampton Nafl Bank,
Bridgehampton, NY
Fleet Bank, Main Rd., Southold, NY
North Fork Bank, Main Rd., Southold, NY
Bank Balance
$ 127,958
150,845
56,368
Outstanding Checks
$
967
........... A ........... $ 164,009
........... H ............ $ 170,296
............ R ............ $
........... T ............ $
$ 334,305 *
Net Bank Balance
$ 127,958
150,845
55,401
TOTALS: $ 335,172 $ 967
Cash on Hand (Date Deposited) ............................................................................................................................
Petty Cash .............................................................................................................................................................
INVESTMENTS HELD AT DECEMBER 31, 19__
Fund Description of Investment
$ 334,205
$ 100
Purchase Price
TOTAL INVESTMENTS .............................................................................................................................................................................. $
Total Ba~ Balances, Cash on Hand, Petty Cash and Investments
$ 334~305 *
*These totals must agree.
Page 9
SOUTHOLD FIRE DISTRICT - 12/31/98
DETAILED STATEMENT OF INDEBTEDNESS
Outstanding Issued Redeemed Outs 'tanding
Bonds Year of Interest Beginning of During During End of
(Show each issue separately by) Issue Rate Year Year Year Year
I 3 5 7
EDPCODE
FromSerial Bond # 1TOTAL Page BONDS 11 2P1877 XXXX 1988 6X 7;X~
25,000
275,000
300,000
25,000
105,000
130,000
170,000
170,000
TOTAL BONDS OUTSTANDING AS OF DECEMBER 31
170,000
Notes
Tax Anticipation Notes 2P1861 XXXX XXXX $ $
Revenue Anticipation Notes 2PI 862 XXXX XXXX
Budget Notes 2P1863 XXXX XXXX
Capital Notes 2P1875 XXXX XXXX
Bond Anticipation Notes 2P1876 XXXX XXXX $
TOTAL NOTES XXXX XXXX $ I$ $
TOTAL NOTES OUTSTANDING AS OF DECEMBER 31
None
TOTAL BONDS AND NOTES
I Ixxxx Ixxxx I$ 300,000 I$ 0 I$
130,000 I$ 170,000
Page 10
SOUTHOLD FIRE DISTRICT - 12/31/98
DETAILED STATEMENT OF ~IDEBTEDNESS (Continued)
Outstanding Issued Redeemed Outstanding
Bonds Year of Interest Beginning of During During End of
(Show each issue separately by) Issue Rate Year Year Year Year
I 3 5 7
EDPCODE
Serial Bond # 2 100,000 20,000 80,000
Serial Bond # 3 175,000 85,000 90,000
275,000
SUBTOTAL - To Page 10
2P 877 l 99 xxxx :31°°° xxx
105,000
170,000
TOTAL BONDS OUTSTANDING AS OF DECEMBER 31
Notes
Tax Anticipation Notes 2PI 861 XXXX XXXX $ $ $ $
Revenue Anticipation Notes 2P1862 XXXX XXXX
Budget Notes 2P1863 XXXX XXXX
Capital Notes 2P 1875 XXXX XXXX
Bond Anticipation Notes 2P1876 XXXX XXXX
TOTAL NOTES XXXX XXXX $ $ $ $
TOTAL NOTES OUTSTANDING AS OF DECEMBER 31
TOTAL BONDS AND NOTES
I Ixxxx Ixxxx I$ I$ I$ I*
Page 11
SOUTHOLD FIRE DISTRICT - 12/31/98
TOWN EDPCODE
Assessed Valuation
of Fire District
Within Town
Tax Rate
per $1,000 of
Assessed Valuation
Amount of Tax
(Assessed Valuation
Multiplied by Tax Rate)
Southold $ 27,716,782 31.307 $ 867,913
DISTRICT TOTAL $ 27,716,782 t; 31.307 $ 867,913
*Should agree with Receipt of Real Property Taxes as shown at top of page 1.
COMPUTATION OF FULL VALUATION OF TAXABLE REAL PROPERTY
Assessed Valuation
of Fire District
TOWN Within Town
Full Valuation
(Assessed Valuation
Equalization Divided by
Rate Equalization Rate)
Southold $ 27,716,782 $ 2.75% $ 1,007,882,982
TOTAL ASSESSED VALUATION
Total Full Valuation
EDPCODE
$ 27,716,782
9ZFE $ 1,007,882,982
EXAMPLE OF CALCULATION OF FULL VALUATION:
Town A $10,000 25% = $40,000
Town B $5,000 40% -- $12,500
Town C $20,000 100% = $20,000
Assessed Valuation $35,000
Full Valuation $72~500
Page 12
CERTIFICATE OF FIRE DISTRICT TREASURER
I, Karen Helinski, CPA, certify that I am the Treasurer of the Southold Fire District and that the following report is a
tree and correct statement of the financial transactions of such Fire District for the year ended December 31, 19 98.
Dated February 28, 1999
Signature
Address
Telephone
P.O. Box 908, Southold, N.Y. 11971
516-765-3385
Salne
CHAIRMAN OF THE BOARD
Address
Telephone
STATE OF NEW YORK
OFFICE OF THE STATE COMPTROLLER
P.O. Box 908, Southold, N.Y. 11971
516-765-3385
Page 13