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Home My WebLink About1998All Numbers In This Report Must be Rounded to the Nearest Dollar RECEIVED M/ R 9 1999 Southold Town Clerk Method of Accounting (Check One) __ Single Entry Cash _XX_ Double Entry Modified Accrual ANNUAL REPORT OF THE FIRE DISTRICT TREASURER NAME OF DISTRICT SOUTHOLD IN THE TOWN OR TOWNS OF SOUTHOLD COUNTY OF SUFFOLK THE DISTRICT IS GOVERNED BY: (CHECK ONE) Fire Commissioners _XX_ or Town Board __ AUTHORIZATION Article 3, Section 30 of the General Municipal Law "1. * * *every* * *fire* * *district**shall annually make a report of its financial condition to the Comptroller- Such report shall be made by the ***treasurer of each fire***district****." "5. All reports shall be certified by the officer making the same and shall be filed with the Comptroller w~th~n s~xty days after the c ose of the fiscal year of such d~stnct . PLEASE MAIL REPORT TO: State of New York Office of the State Comptroller Division of Municipal Affairs Bureau of Municipal Research and Statistics Governor Alfred E. Smith State Office Building Albany, New York 12236 Revised 1993 SOUTHOLD FIRE DISTRICT - 12/31/98 GENERAL FUND - BALANCE SHEET - AS OF DECEMBER 31, 1998 ASSETS EDPCODE Cash Cash Time Deposits Petly Cash Total Cash A200 $ 164,009 A20I A210 $ 164,009 A450 $ A451 $ A380 $ A391 $ Investments Investment in Securities Investment in Repurchase Agreements Total Investment Accounts Receivable Due from Other Funds State and Federal Receivables State and Federal, Other Total State and Federal Receivables A410 $ $ Due from Other Governments A440 $ Inve~ou A445 $ Restricted Assets Cash, Special Reserves A230 Cash In Time Deposits, Special Reserves A231 Investment in Securities, Special Reserves A452 Investment in Repurchase Agreements, Special Reserves A453 Total Restricted Assets Prepaid Expenditures A480 $ 1,674 TOTAL ASSETS $ 1657683 Page 1 (FOR DOUBLE ENTRY UNITS ONLY) LIABILITIES AND FUND EQUITY EDPCODE Accounts Payable A600 $ 81,132 Accrued Liabilities Accrued Liabilities A601 $ 4,094 Due to Employees' Retirement System A637 Total Accrued Liabilities $ 4,094 Notes Payable Tax Anticipation A620 $ Revenue Anticipation A621 Budget A622 Total Notes Payable $ Due to Other Funds A630 $ Overpayments A690 $ Due to Other Governments A63 I Deferred Revenues A691 Total Liabilities FUND EQUITY Fund Balance - Reserved Encumbrances A821 Inventory A845 Repairs A882 Debt A884 Total Reserved Fund Balance - Unreserved Appropriated - Ensuing Year's Budget Unappropriated Total Unreserved A910 A911 Fund Equity TOTAL LIABILITIES AND FUND EQUITY $ $ $ 85,226 $ 14,513 $ 14,513 65,944 $ 65,944 $ 80,457 $ 165~683 SOUTHOLD FIRE DISTRICT - 12131~98 GENERAL FUND RECEIPTS/REVENUES EDPCODE PAYMENTS/EXPENDITURES Real Property Taxes Charges for Fire Protection Interest and Earnings Rentals Sale of Equipment Insurance Recoveries Refund of Expenditures Gffis and Donations Other Unclassified Revenue Miscellaneous Federal Aid for Civil Defense Transfers (2) Budget Notes Issued (2) Tax Anticipation Notes Issued (2) Revenue Anticipation Notes Issued Al001 A2262 A2401 A2410 A2665 A2680 A2701 A2705 A2770 A4305 A5031 A5750 A5760 A5770 $ 868,063 10,292 4,150 1,901 630 Judgments and Claims Personal Services Fire Protection Equip/Cap Outlay Fire Protection Contractual State Retirement System Police and Fire Retirement System Local Pension Funds Social Security Workers Compensation Insurance Life Insurance Disability Insurance Hospital/Medical Insurance (3) Redemption of Notes Interest on Notes Redemption of Bonds Interest on Bonds Transfer to Other Funds Other (Specify) TOTAL RECEIPTS/REVENUES $ 885,036 TOTAL PA YMENT S/EXPEND ITUP~ S Fund/Cash (1) Balance at Beginning of Year A8021 45,186 Fund/Cash (1) Balance at End of Year **TOTAL $ 930~222 **TOTAL Notes; (1) Cash balance for single entu units should include cash in checking accounts, time deposits, investments and petty cash. (2) Single Entry Units Only. (3) Only Bond Anticipation Notes and Capital Notes for double entry units. *For Double Enmj Units A8029 must equal Fund Equity on Page 1. **These must be equal. EDPCODE A1930.4 A3410.1 A3410.2 A3410.4 A9010.8 A9015.8 A9025.8 A9030.8 A9040.8 A9045.8 A9055.8 A9060.8 A97__.6 A97__.7 A9710.6 A9710.7 A9901.9 A *A8029 78,585 84,461 280,229 112 222,823 6,253 24,521 6,868 130,000 15,913 $ 849,765 80,457 $ 930~222 Page 2 SOUTHOLD FIRE DISTRICT - 12/31/98 CAPITAL PROJECTS FUND - BALANCE SHEET - AS OF DECEMBER 31, 1998 (FOR DOUBLE ENTRY UNITS ONLY) ASSETS EDPCODE LIABILITIES AND FUND EQUITY EDPCODE Cash Cash Time Deposits Total Cash Investments Investments in Securities Investment in Repurchase Agreements Total Investments Due from Other Funds Deposits with Other Governments State and Federal, Receivables Restricted Assets Cash, Special Reserves Cash In Time Deposits, Special Reserves Investment in Securities, Special Reserves Investment in Repurchase Agreements, Special Reserves H2O0 H201 H450 $ H451 $ H391 $ H395 $ H410 $ H230 $ 170,296 H231 H452 H453 Accounts Payable Accrued Liabilities Accrued Liabilities Total Accrued Liabilities Notes Payable Revenue Anticipation Bond Anticipation Total Notes Payable Retained Percentages, Contracts Payable Due to Other Funds Due to Other Governments Other Liabilities Deferred Revenues Total Liabilities H600 H601 H H621 H626 H605 H630 H631 H H691 Total Restricted Assets $ 170,296 FUND EQUITY Fund Balance - Reserved Encumbrances Capital Reserve Total Reserved H821 H878 Fund Balance - Unreserved Unappropriated Total Unreserved H911 Fund Equity TOTAL ASSETS $ 1701296 TOTAL LIABILITIES AND FUND EQUITY $ $ $ $ $ $ $ $ $ $ $ $ 17o,296 $ 170,296 $ $ $ 170,296 $ 17o~296 Page 3 SOUTHOLD FIRE DISTRICT - 12131/98 RECEIPTS/REVENUES Interest and Earnings Prem. and Accrued Int. on Bonds Other (Specify) Transfer From General Fund Bonds (1) Bond Anticipation Notes Capital Notes TOTAL RECEIPTS/REVENUES Fund/Cash Balance at Beginning of Year **TOTAL EDPCODE H2410 H2710 H2770 H5031 H5710 H5730 H5740 CAPITAL FUND $ 6,208 $ 6,208 H8021 $ 253,988 PAYMENTS/EXPENDITURES Fire Protection Redemption of BAN~s Transfer to Other Fund Other (Specii~) TOTAL PAYMENTS/EXPENDITURES Fund/Cash Balance at Beginning of Year $ 260~196 **TOTAL EDPCODE H3410.2 H9730.6 H9901.9 H $ 89,900 $ 89,900 *H8029 $ 170,296 $ 2607196 (1) Single Entry Uints Only *For Double Entry Units, H8029 must equal Fund Equity on Page 3. **These must be equal. Page 4 · : - ~ SOUTHOLD FlRE DISTRICT - 12/31/98 RESERVE FUND(S) (FOR SINGLE ENTRY UNITS ONLY, DOUBLE ENTRY UNITS MUST INCLUDE EACH RESERVE IN APPROPRIATE FUND.) RECEIPTS Interest and Earmngs Sale of Assets Other (Speci~j) Transfers TOTAL RECEIPTS Balance Beginning of Year **TOTAL RECEIPTS AND BALANCE PAYMENTS Fire Protection Transfers to Other Funds Other (Specify) TOTAL PAYMENTS Balance at End of Year **TOTAL PAYMENTS AND BALANCE EDPCODE R2401 R2660 R2770 R5031 R8021 R3410.2 R9901.9 R R8029 Total $ N/A N/A N/A Type (Purpose) Type (Purpose) Type (Purpose) of Reserve of Reserve of Reserve $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ **These must be equal. Page 5 SOUTHOLD FIRE DISTRICT - 12/31/98 AGENCY FUNDS * BALANCE SHEET * AS OF DECEMBER 31, 1998 ASSETS EDPCODE LIAB~rFIES EDPCODE Cash Cash TA200 Time Deposits TA20I Total Cash Investments Investment in Securities TA450 Investment in Repurchase Agreements TA451 Securities and Mortgages TA455 Accrued Interest on Securities Acquired TA455 Cash and Securities with Deferred Comp. Plan Provider TA460 *Service Award Program Assets $ $ TA461 818,132 TOTAL ASSETS $ 8187132 *Service Awards Deferred Compensation State Retirement Disability Insurance Group Insurance New York State Income Tax Federal Income Tax Income Executions Association and Union Dues U.S. Savings Bonds Social Security Tax Guaranty and Bid Deposits Foreign Fire Insurance Other Agency Funds (Specil~) TOTAL AGENCY LIABILITIES TA13 TA17 TA18 TA19 TA20 TA21 TA22 TA23 TA24 TA25 TA26 TA30 TA50 TAB5 $ 818,132 $ 818t132 *Program administrator retained by District. When program is administered by the district the TE fund should be used. See Service Awards Accounting Program Procedures, dated September 6, 1990. Page 6 SOUTHOLD FIRE DISTRICT ~ 12/31/98 GENERAL FIXED ASSETS ACCOUNTS * BALANCE SHEET * AS OF DECElv~ER 31, 1998 ASSETS EDPCODE Land KI01 $ 206,892 Buildings K102 2,796,466 Improvements Other than Buildings K103 3,489,221 Machinery and Equipment K104 Construction Work in Progress K105 K K INVESTMENT IN GENERAL FIXED ASSETS Bonds and Notes Current Appropriations Gifts State Aid Federal Aid EDPCODE K151 $ 5,028,961 K152 1,463,618 K153 K156 K157 K K TOTAL ASSETS $ 6~492~579 TOTAL INVESTMENT IN GENERAL FIXED ASSETS $ 6~492~579 Page 7 SOUTHOLD FIRE DISTRICT - 12/31/98 GENERAL LONG-TERM OBLIGATIONS * BALANCE SHEET * AS OF DECEiVI~ER 31, 1998 ASSETS EDPCODE LIABILITIES Amount Available in Debt Service Fund Amounts to be Provided for Long-Term Obligations W120 W125 170,000 Term Bonds Payable Bond Anticipation Notes Capital Notes Payable Bonds Payable Due to Employee's Retirement System Installment Purchase Debt Judgments and Claims Payable Compensated Absences Other Long-Term Debt EDPCODE W623 W626 W627 W628 W637 W685 W686 W687 W689 170,000 TOTAL AMOUNT AVAILABLE AND TO BE PROVIDED 170~000 TOTAL LIABILITIES 170~000 Page 8 SOUTHOLD FIRE DISTRICT - 12/31/98 RECONCILIATION (This must be completed.) Balances by Ftmd at End of Year: (Include cash in checking accts, time deposits, investments and petty cash.) General Fund ..................................................................................................................................................... Capital Fund ......................................................................................................................................................... Reserve Fund ........................................................................................................................................................ Trust and Agency Funds ...................................................................................................................................... Other Funds .......................................................................................................................................................... Total - All Funds .............................................................................................................................................. 1) 2) 3) Bank Balances at End of Year: Name and Location of Bank: Bridgehampton Nafl Bank, Bridgehampton, NY Fleet Bank, Main Rd., Southold, NY North Fork Bank, Main Rd., Southold, NY Bank Balance $ 127,958 150,845 56,368 Outstanding Checks $ 967 ........... A ........... $ 164,009 ........... H ............ $ 170,296 ............ R ............ $ ........... T ............ $ $ 334,305 * Net Bank Balance $ 127,958 150,845 55,401 TOTALS: $ 335,172 $ 967 Cash on Hand (Date Deposited) ............................................................................................................................ Petty Cash ............................................................................................................................................................. INVESTMENTS HELD AT DECEMBER 31, 19__ Fund Description of Investment $ 334,205 $ 100 Purchase Price TOTAL INVESTMENTS .............................................................................................................................................................................. $ Total Ba~ Balances, Cash on Hand, Petty Cash and Investments $ 334~305 * *These totals must agree. Page 9 SOUTHOLD FIRE DISTRICT - 12/31/98 DETAILED STATEMENT OF INDEBTEDNESS Outstanding Issued Redeemed Outs 'tanding Bonds Year of Interest Beginning of During During End of (Show each issue separately by) Issue Rate Year Year Year Year I 3 5 7 EDPCODE FromSerial Bond # 1TOTAL Page BONDS 11 2P1877 XXXX 1988 6X 7;X~ 25,000 275,000 300,000 25,000 105,000 130,000 170,000 170,000 TOTAL BONDS OUTSTANDING AS OF DECEMBER 31 170,000 Notes Tax Anticipation Notes 2P1861 XXXX XXXX $ $ Revenue Anticipation Notes 2PI 862 XXXX XXXX Budget Notes 2P1863 XXXX XXXX Capital Notes 2P1875 XXXX XXXX Bond Anticipation Notes 2P1876 XXXX XXXX $ TOTAL NOTES XXXX XXXX $ I$ $ TOTAL NOTES OUTSTANDING AS OF DECEMBER 31 None TOTAL BONDS AND NOTES I Ixxxx Ixxxx I$ 300,000 I$ 0 I$ 130,000 I$ 170,000 Page 10 SOUTHOLD FIRE DISTRICT - 12/31/98 DETAILED STATEMENT OF ~IDEBTEDNESS (Continued) Outstanding Issued Redeemed Outstanding Bonds Year of Interest Beginning of During During End of (Show each issue separately by) Issue Rate Year Year Year Year I 3 5 7 EDPCODE Serial Bond # 2 100,000 20,000 80,000 Serial Bond # 3 175,000 85,000 90,000 275,000 SUBTOTAL - To Page 10 2P 877 l 99 xxxx :31°°° xxx 105,000 170,000 TOTAL BONDS OUTSTANDING AS OF DECEMBER 31 Notes Tax Anticipation Notes 2PI 861 XXXX XXXX $ $ $ $ Revenue Anticipation Notes 2P1862 XXXX XXXX Budget Notes 2P1863 XXXX XXXX Capital Notes 2P 1875 XXXX XXXX Bond Anticipation Notes 2P1876 XXXX XXXX TOTAL NOTES XXXX XXXX $ $ $ $ TOTAL NOTES OUTSTANDING AS OF DECEMBER 31 TOTAL BONDS AND NOTES I Ixxxx Ixxxx I$ I$ I$ I* Page 11 SOUTHOLD FIRE DISTRICT - 12/31/98 TOWN EDPCODE Assessed Valuation of Fire District Within Town Tax Rate per $1,000 of Assessed Valuation Amount of Tax (Assessed Valuation Multiplied by Tax Rate) Southold $ 27,716,782 31.307 $ 867,913 DISTRICT TOTAL $ 27,716,782 t; 31.307 $ 867,913 *Should agree with Receipt of Real Property Taxes as shown at top of page 1. COMPUTATION OF FULL VALUATION OF TAXABLE REAL PROPERTY Assessed Valuation of Fire District TOWN Within Town Full Valuation (Assessed Valuation Equalization Divided by Rate Equalization Rate) Southold $ 27,716,782 $ 2.75% $ 1,007,882,982 TOTAL ASSESSED VALUATION Total Full Valuation EDPCODE $ 27,716,782 9ZFE $ 1,007,882,982 EXAMPLE OF CALCULATION OF FULL VALUATION: Town A $10,000 25% = $40,000 Town B $5,000 40% -- $12,500 Town C $20,000 100% = $20,000 Assessed Valuation $35,000 Full Valuation $72~500 Page 12 CERTIFICATE OF FIRE DISTRICT TREASURER I, Karen Helinski, CPA, certify that I am the Treasurer of the Southold Fire District and that the following report is a tree and correct statement of the financial transactions of such Fire District for the year ended December 31, 19 98. Dated February 28, 1999 Signature Address Telephone P.O. Box 908, Southold, N.Y. 11971 516-765-3385 Salne CHAIRMAN OF THE BOARD Address Telephone STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER P.O. Box 908, Southold, N.Y. 11971 516-765-3385 Page 13