HomeMy WebLinkAbout05/2010ZONING BOARD OF APPEALS
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Fax (631) 765-9064
Telephone (631) 765-1809
R~CEIV~D
TO:
FROM:
RE:
DATE:
JUN 1 5 2010
MEMORANDUM
f~ou~hold Town Clerk
Supervisor Scott Russell ~/V~a~//t~ ~
Leslie Kanes Weisman, ZBA Chairperson/De
MONTHLY REPORT ON NEW APPLICATIONS AND FEES
June 14, 2010
May 2010
Total new applications received for the month: 13
Total filing fees collected for the month: $2,800
ZONING BOARD OF APPEALS
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971'0959
Fax (631) 765-9064
Telephone (631) 765'1809
TO:
FROM:
DATE:
III.
Elizabeth Neville, Town Clerk (for Distribution to Supervisor R)~sexll and
Town Board Members) ."'~/~/Qfd/~~
Leslie Kanes Weisman, ZBA Chairperson/Department HeaR
June 10,2010
Requires Immediate Attention:
Nothing at this time
Items of Concern:
Staff Safet~
Staff in the ZBA and Trustees offices has concerns about the current unsupervised
public access to their workplaces caused by keeping the hallway ~re door open,
thereby permitting anyone to enter and roam freely in the desk and copier area where
files are kept by both Building and Zoning, and startling staff who are frequently
alone in the office. At the request of the ZBA Chair, Phillip Beltz and Jennifer
Andaloro of the Workplace Violence Prevention team conducted a walkthrough and
discussion with ZBA Staff and ZBA and Building Department Heads (see meetings).
It was suggested that improvements could be made by instolling a wooden Dutch
door on the inside jamb of the fire door or a flip up wood counter onLhe public side
of the fire door, with a simple buyer so the public could ring for ZBA assistance.
The team members will report their findings to the entire team shortly for potential
recommendations.
CalT~overs
· The ZBA office still needs an additional part time staff person to work on data
entries of legacy files from 1957-1999.
· The ZBA continues to respectfully request that the Town purchase the equipment
that will enable Member Homing to deliberate on decisions from Fishers Island at
our monthly Special Meetings, thereby increasing the time available for public
hearings at the Regular Meetings of the ZBA, and Member Horning's ability to
participate fully in all decisions rendered by the Board.
Policies:
Permits for Special Events at Wineries
In reviewing applications for special outdoor events at wineries, it has come to the
attention of the ZBA Chairperson that the current administrative application form
does not adequately address site plan assessment for overflow parking or tents on
Town and/or County preserved land. Moreover events have become larger and more
complex with issues related to serving food on premises that are currently before the
Town Board. At the Chairperson's request, this matter was discussed at a preliminary
meeting with the Supervisor, Town Board representatives and the Town Attorneys,
and then at the work session of the Town Board, to improve the reviews required that
are beyond the scope of ZBA staff and Department Head jurisdiction. As a result, the
Chairperson is asking the following Departments to comment on all applications prior
to her signing off on these applications: Police, Building, Planning and Land
Preservation Feedback about this process will be provided to the Town Board in the
next few months.
ZBA and Landmarks Preservation Commission Concurrent Jurisdiction
At the request of the ZBA Chairperson, a meeting was held between the Chairpersons
of the ZBA and the LPC, one member from each Board, and the Assistant Town
Attorney to discuss the current review process for applications coming before both
Boards and how it might be improved. Discussions are ongoing but in general it was
agreed that when the ZBA holds a public hearing on such applications, the Chair of
the LPC or a designated LPC member will be asked to appear to testify about issues
related to the nature of the historic district and/or property, so that this information
may be considered and included in ZBA decisions.
Financial/Budget Issues:
ZBA Consultant Linda Kowalski Billing for May 2010:
None this month. Basic training as per contract for Vicki Toth has been completed
and Linda is currently available by e mail or phone as needed and waiting to cont'mue
working on the installation of the Municity Program in the ZBA office when it is
ready for review.
Personnel Matters:
Given the current and increasing workload in the ZBA office, the demands and
complexities of data entries for legacy files, and the assistance needed by ZBA
Secretary/Board Assistant Vicki Toth, the Chair continues to respectfully request that
ZBA part time Clerk Typist Elizabeth Sakarellos be hired as a full time employee in
the ZBA office, with the continued part fume employment of ZBA Legal
Stenographer Lucille Cappabianca.
VI. Activities of the Board/Accomplishments:
Regular Meeting: Date: 5/20/2010 Call to Order: 9:00 AM Adjourned: 3:20PM
Public Hearings: Total: 12
Number of new applications heard: 7
Number of Carryovers from previous hearings: 5
Number closed reserv'mg decision to later date: 5
Number closed subject to receipt of additional information: 6
Number adjourned to another date: 1
Number adjourned w/o a date: 0
Number of Resolutions passed: 17
Number of decisions made: 2
Next Regular Meeting: 6/30/2010
Special Meeting: Date: 5/6/2010 Call to Order: 6:00 PM Adjourned: 7:10PM
Number of assigned draft findings discussed: 3
Number of decisions made: 3
Number of Resolutions passed: 8
Number of Site Inspections made by Board members: 12x 5 = 60
Municity Work Sessions: None this month
Meetings attended/initiated by ZBA Chairperson/Department Head · 5/6 - Code Committee 2-3:30PM
· 5/6 - Mtg. called by LKW with Landmarks Preservation Commission and
ZBA re: concurrent jurisdiction, 4:30-6:00 PM
· 5/11 - Mtg. w/ZBA and Trustees staff, LKW, Mike Verity, Phillip Beltz and
Asst TA Jennifer Andaloro re improving workplace safety/security 10-11 AM
,, 5/20- Board members and Heather Lanza and Phiiiip Beitz re: ZBA
participation in draft'mg and evaluating various chapters of the Town's
proposed comprehensive plan
· 5/20 - Mtg. Asst Town Attorney and LKW re outdoor special events permits
· 5/21 - Mtg Asst TA, LKW and Building Dept re outdoor special events
permits at wineries
· 5/25 Mtg. LKW, Supervisor, Code Enforcement, Town Attorneys, 2 Town
Board members re: outdoor special events permits at wineries, 10:30AM-
12:00PM
· 5/25 - Mtg. LKW and Asst TA re: various applications before the Board,
12:30-2:30PM
Staff Activities
Number of people assisted at the counter: 49 hours spent assisting: 11 hrs. 40 min.
(Assistance includes filling out new applications, mailings and postings, providing
copies of decisions, FOIL requests and other materials, and general inquiries)
Meetings attended by ZBA staff
· 5/6 - VT mtg. with Landmarks Preservation Commission and ZBA re:
concurrent jurisdiction, 4:30-6:00 PM
· 5/11 - Mtg. w/ZBA and Trustees staff, LKW, Mike Verity, Philip Beltz and
Asst TA Jennifer Andaloro re improv'mg workplace safety/security 10-11 AM