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Home My WebLink AboutMPD-04/08/2010RECEIVED Presiding Commissioners Call to Order Pledge Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, April 8, 2010 Doris McGreevy, Chairperson Nicholas Deegan Chades Zaloom Dods McGreevy, Chairperson Presented via email John Cushman Lydia Tortora Ed Gmhoski JUN 3 ~10 ~outhol~t '1'o~ CIedc PUBLIC COMMENT SESSION ON AGENDA ITEMS Afl other comments reRardin.q non-aFlenda items will be held at the end of the meeting Please limit comments to no mom than 5 minutes BUSINESS · John Bradley - Resolution 2010-17 Awarding Certificate of Appreciation · Love Lane Bulkhead - Resolution 2010-18 Authorizing Public Bid for the Replacement of Bulkhead at Love Lane/Mattituck Creek · Procurement Policy updates (RFP's) PUBLIC COMMENT SESSION MA'I-FITUCK PARK DISTRICT Board of Commissioners Meeting Minutes Thursday, April 8 2010 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner Charles Zaloom, Commissioner Eileen Powers, Legal Counsel John Cushman, Treasurer Beverly Vlcek, Secretary Call to Order Chairman McGreevy called the meeting to order at 7:04 p.m. Approval of Minutes Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carded to approve the minutes of the March meeting. Treasurer's Report J. Cushman submitted TreasureCs report, including the bill register for Apdl totaling $5,334.23, previously reviewed by the Commissioners; and the balance sheet as of 4/08/10 showing assets of $743,171.32 and liabilities of $15,987.46. We have -$611,000 in appropriations and are still owed -$85,000 in property taxes. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to accept the Treasurer's report. C. Zaloom asked how we fare compared to last year. J. Cushman reported that taxes are on track and outlays are comparable, but that it is too eady in the season to compare the summer expenses and income. D. McGreevy suggested that time-sensitive bills could be reviewed for approval before the monthly meetings. J. Cushman added it would only be for the bills due. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to review for approval and authorize payment of any bills due before the monthly meetings. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to authorize the Treasurer to pay the current bills. Clerk's Report Lydia Tortora had submitted a Clerk's report for the period covering March 9, 2010 through April 8, 2010. D. McGreevy reviewed and stated that the Scout Lodge booking receipts totaled $1,125 and we had a donation from the Mattituck Chamber of Commerce for the Easter Egg Hunt in the amount of $500. Events booked were two in August at the picnic area and the Lodge had Boy and Girl Scout bookings for the months of May, June, July, August and November. Motion by D. McGreevy, seconded by C. Zalcom, all in favor and motion carried to accept the Clerk's Report as submitted. Page I of 3 Maintenance Report Ed Grohoski had previously submitted the Maintenance Report. C. Zaloom read the report into the record. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to accept the Maintenance Report as submitted. BUSINESS JOHN BRADLEY - Resolution D. McGreevy explained that John had come to the District two years ago with the idea of controlling beach erosion at Bailie Beach. He has worked very hard. He first went through the very arduous task of obtaining DEC and Town approvals for his plan, which had at its core the care and respect of the environment and the bluff. She stated that the Park District will be forever grateful for his efforts and hard work. He worked at times in inclement weather and solicited the help of fellow scouts and friends. She stated she hoped he would continue to serve the community and presented him with a Certificate of Appreciation. John Bradley thanked everyone for their help and presented plants to D. McGreevy, N. Deegan and E. Grohoski. At this time N. Deegan read Resolution 2010-17 into the record. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to enact Resolution 2010-17 Awarding Certificate of Appreciation to John Bradley. LOVE LANE BULKHEAD - Resolution At this time B. Vlcek, read Resolution 2010-18 into the record. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to enact Resolution 20~0-18 Authorizing Public Bid for Replacement of Bulkhead at Love Lane/Mattituck Creek. PROCUREMENT POLICY D. McGreevy stated that the Park Distdct had enacted a Procurement Policy on October 8, 2009 and an amendment was needed. J. Cushman informed that the bid requirement for purchase of supplies and equipment had remained the same; however, the bid requirement on public works' contracts had now increased from $20,000 to $35,000. E. Powers read into the record Guideline 2, subdivision (b), which will now read "Public works' contracts over $35,000 shall be formally bid pursuant to General Municipal Law, Section 103." Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to amend the Procurement Policy to request the above change. D. McGreevy asked if requests for proposals were affected. E. Powers stated that three proposals were needed and the lowest proposal should be taken. If the lowest proposal is not taken, then findings as to why it was not taken need to be put forth. D. McGreevy asked what the top amount was for RFP's. E. Powers stated there is no particular amount. The Procurement Policy needs to be followed. Page 2 of 3 PUBLIC COMMENT Numerous coaches and representatives from the Mattituck Mets were present. Joe Finora began a presentation on their behalf requesting the MPD increase the current infield at the new Aldrich Lane baseball field with a 15'x19' cut. He presented a diagram of their proposal and hoped it would be considered and that both soccer and baseball should coexist. A discussion took place regarding playing time, safety issues and field requirements for both soccer and baseball. C. Zaloom stated he would like to see the teams resolve the issues and the Park District would maintain and construct. Complaints were made that the field was still not prepared and C. Zaloom responded that he had been awaiting a call regarding materials needed. A suggestion was made that a representative from soccer and baseball meet and see if issues could be resolved. There being no further business to come before the meeting, motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to adjourn the meeting at 8:18 p.m. Re~specffully .' ~bmitted, ~,L t~ecretary Beverly Vic( Mattituck Pt : District Page 3 of 3 Bill Register April 2010 Check No. Payee 20947 Southold Town Trustees 21558 All Island Equipment Corporafio 21559 C. Martin Automotive Ent, Ltd. 21560 Blackman Plumbing Supply Co., I 21561 Cablevision Riverhead 21562 Eckert Oil Service, Inc. 21563 EmblemHealth Services Co., LLC 21564 Griffing Hardware Co., Inc. 21565 island Portables 21566 Liberty Data Systems, Inc. 21567 LIPA 21568 Laurel Stone Supply Plus Inc. 21569 BWP-Carquest Auto Parts 21570 Long Island Repair Company 21571 Madam Supply Co. 21572 Doris McGreevy 21573 NYS Department of Taxation & Fi 21574 Orlowski Hardware Company, Inc. 21575 Eileen A. Powers 21576 Southold Town Dept Solid Waste 21577 Storr Tractor Company 21578 Suffolk County Water Authority 21579 Times/Review Newspapers 21580 U.S. Bank 21581 Verizon 21582 Postmaster Date Amount 3/26/2010 50.00 4/7/2010 308.89 4/7/2010 14.46 4/7/2010 36.63 4/7/2010 99.85 4/7/2010 976.29 4/7/2010 1,102.15 4/7/2010 24.75 4/7/2010 137.00 4/7/2010 67.98 4/7/2010 493.53 4/712010 180.00 4/7/2010 2.19 4/7/2010 230.00 4/7/2010 12.69 4/7/2010 5.70 4/7/2010 71.15 4/7/2010 95.25 4/7/2010 750.00 4/7/2010 104.40 4/7/2010 122.13 4/7/2010 43.01 4/7/2010 69.95 4/7/2010 112.47 4/7/2010 29.76 4/7/2010 44.00 5,184.23 Account A.200 A.201 A.205 A.210 Mattituck Park District Balance Sheet 4/8/2010 Assets Account Name Cash Cash in Time Cash in MBIA/CLASS Petty Cash Total Assets Balance 224.07 616,354.13 126,543.12 50.00 743,171.32 Account A.021 A.022 A.026 A.600 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Witholding FICA Tax Payable Accounts Payable Total Liabilities Fund Balance Total Liabilities plus Fund Balance Balance 95.68 174.66 526.02 15,191.10 15,987.46 727,183.86 743,171.32 Dai~e: o4/o7/2OlO Time: 6:48 PPi Mattituck Park District P.O. Box 1413 I~a~dtudC, New York 11952 Current:Budg 14onth To Date YearToDate RemainlngBudg A.1001 Real Propego/Ta~es A.1090 i,,~est, i~al Prop. Tax A.2401 Irdlwest & Earnings A.2440 ~ Re~al A.2590 ~ Pemdts A~2620 For~t~d ~d Deposits A.2655 Ramp Keys A.2705 Gifts & Donat~ A.2771 OUler Revenues Tata~s A.5650.11 Ramp Attendant &5650.12 Parldng AUend., A.7110.12 Part-Time Houdy Pets A.7111.12 Full-Time Hourly Piss A.7112.12 Parks, Office A.7110.242 Sitle Impmvemenis A.7110.243 Equipment Tot~ Cap~ Ou~y ~ lg~0 MTA Paln~ Tax A.7110.411 .St.,p~les & Materials A.7110.410 Prom~ Pa~ Discounts A.7110.412 Office A.7110.421 Telepilole A.7110.422 Eieclgc A.7110.4Z3 Wat~ A.7110.42't Natural Gas A.7110.431 Insurat~e A.7110.442 SI~ Malnt/Facillty Rlxs A.7110.'443 E:~ Repairs A.7110.451 Legal Council A.7110.452 SE~ ~ary A.7110.453 A.7110.454 Beclion Te~ A.7110.~61 Po~tage A.7110.462 Permits Total C..ont~:tual Expense Beaches A.7180.11 Beach Manager A.7180.12 Beaches, Houdy A.9030.8 A.9050.8 A.9060.8 A.9310.6 A.9310.7 Tot~ Beadaes Total Debt S~i'vlce Tolal ~ 459,952.00 0.00 374,493.37 85,458.63 0.00 0.00 0.00 0.00 10,000.00 0.00 1,019.55 8,9~0.45 250.00 0.00 250.00 0.00 9,000.00 0.00 0.00 9,000.00 0.00 0.00 0.00 0.00 1,500.00 0.00 0.00 1,500.00 0.00 0.00 500.00 -500.00 8,500.00 0.00 4,490.00 4,010.00 175,000.00 0.00 0.00 175,000.00 664,202.00 0.00 380,752.92 283,449.08 3,000.00 0.00 0.00 3,000.00 10,000.00 0.00 0.00 10,000.00 13,000.00 0.00 0.00 13,000.00 38,500.00 851.76 4,704.96 33,795.0~ 54,000.00 1,684.80 12,027.60 41,972.40 14,600.00 449.28 3,042.00 11,558.00 107,100.00 2,985.84 19,774.56 87,325.44 235,000.00 0.00 4,575.00 230,425.00 10,000.00 0.00 299.95 9,700.05 245,000.00 0.00 4,874.95 240,125.05 552.00 71.15 71.15 480.85 60,000.00 1,823.37 7,047.89 52,952.11 -50.00 -0.56 -8.49 -41.51 500.00 0.00 0.00 500.00 5,500.00 129.61 807.00 4,693.00 20,000.00 493.53 1,939.63 18,060.37 500.00 43.01 43.01 456.99 7,500.00 0.00 1,135.85 6,364.15 40,000.00 0.00 0.00 ~O,000.00 20,000.00 230.00 1,873.00 18,127.00 5,000.00 447.97 1,043.28 3,956.72 g,o00.O0 750.00 3,000.00 6,000.00 5,500.00 211.54 1,480.78 4,019.22 6,250.00 240.38 1,682.66 4,567.34 250.00 0.00 0.00 250.00 500.00 44.00 110.00 390.00 100.00 0.00 350.00 -250.00 181,102.00 4,484.00 20,575.76 160,526.24 30,S00.00 0.00 0.00 30,500.100 12,500.00 263.01 1,754.77 10,745,23 10,000.00 0.00 0.00 10,000.00 17,500.00 1,102.15 5,510.75 11,989.25 q0,000.00 1,365.16 7,265.52 32,734.~8 '10,000.00 0.00 0.00 40,000.00 7,500.00 0.00 0.00 7,500.00 47,500.00 0.00 0.00 47,500.00 664,202.00 8~835.00 52,490.79 611,711.21 APRIL 2010 Period Covering March 9, 2010- Apdl 8, 2010 R~K:eipts SCOUT LODGE: DATI~ (S} BOOKED April 16, 17 & 18 April 30, May I & 2 June 18, 19 & 20 DONATIONS: GROUP Rocky Point G.S. Troops 2945 GST 376 & GST 3142 Rocky Point G.S. Troop 1984 Boy Scouts of Ame. Troop 64 Tot.~l Lodge RECEIPTS DEPOSIT AMT. DEPOSITED DATE $450 for 15 plus $75 heating srchg. 3/23110 $375 for 15 3/23/10 $300 for 12 $1,125 Mattituck Chamber of Commerce $ 500 for East Egg Hunt Total Receipts $1,625 3/23/10 3/23/10 viers PICNIC AREA: Aug. 1 Aug. 22 May 30 & 31 June 18, 19 & 20 July 30, 31, Aug. 1 Aug. 6, 7 & 8 Aug. 13, 14 & 15 Nov. 5,6 & 7 Events Booked this Period Gilda Piraino, Picnic & games Maffituck Fire Department, Annual Picnic Mastic, Girl Scouts Troop 1434 Coram, Boy Scouts Troop 64 Rocky Point, Girl Scouts Troop 1303 Holtsville, Girl Scouts Troop 3138 East Meadow/Mattituck, Boy Scouts Troop 362 (Lodge and Beach Cleanup) Ronkonkoma, Boy Scouts Troop 197 (Lodge and Beach Cleanup) March-April Report Aldrich Used sod cutter on baseball infield. Leveled, and raked weeds from infield. 'Bailey Beach Lodge Finished Painting bathrooms. Grouted tiles that were replaced in men's room. Veteran's The contractor, when installing septic system, dug up water main, to main building, went down shut offmaln. Went to Mattituck Plumbing for parts. They don't carry high pressure poly pipe. Paul Wisburg did have a left over short roll of poly pipe, from a special order. Which he donated. Went to Kregier Well for connectors. They didn't have the size we needed. Had to go to Blackman's in Riverhead to get pans Repaired water line. Picked up from storm damage. Lost two 6x6s fi'om high surf. They were used to hold signs, and life lines, on beach.. Found one, brought back to Aldrich. On_e~tr ~kl/~y~a~ de~tr0ye_d, and missing one garbage can. Replaced bin,and can. Raked branches,sticks,and leaves, from picnic area. Set up, and broke down for Easter egg hunt. Using wood salvaged from beach after storm. Instal!ed stairs, at the end of beach boardwalk. Someone snapped handicapped sign post off. Yacht Club Ball field Used sod cutter on baseball infield. Leveled, and raked weeds fi'om infield. Repaired broken hinge on storage shed. Put out second garbage bin. Removed big score board. Brought scrap wood to recycling center. Bay Avenue Used sod cutter on baseball infield. Leveled, and raked weeds from infield. Put out second garbage bin. Love Lane Boat Ramp Removed one sink from Ladies room. Brought to Mattituck Plumbing, for prices on replacements sinks. Got OK from Commissioner Charles Zaloom to purchase sinks. Installed sinks in ladies room. Breakwaters Called in electrical outage, due to broken insulator on pole during storm. Painted floor, baseboards, and wall panels that were replaced. Glued loose files,and grouted tiles in janitors closet. Misc. Had three keys made for Commissioner Nick Deegan. Opened Lodge for stove repairman. He repl~aee two thermocouples in ovens. Called in electrical readings, for all parks. Finished servicing riding lawn mowers. Installed new wheel bearing on Hustler lawn mower. Installed new Deck spindle housing, shaft, bearings, and drive belt, Hustler lawn mower deck. Installed new deck drive belt, on Toro Lawn mower, That is kept at Aldrich. Checked all new gas cards, all seem to work fine. RESOLUTION 2010-17 RESOLUTION AWARDING CERTIFICATE OF APPRECIATION TO JOHN BRADLEY WHEREAS, the erosion at Bailie Beach has caused severe problems for the protection of the Bailie Beach Lodge; and WHEREAS, the bluff nearest the Bailie Beach Lodge needed to be protected and preserved to avoid any further imminent coastal erosion; and WHEREAS, John Bradley created a management plan, approved by the DEC, that would restore and stabilize the bluff by installing a fence and planting beach grass to provide an immediate increase in bluff stabilization and flood protection for the Bailie Beach Lodge; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby awards John Bradley this Certificate of Appreciation for using his own resources to complete his Eagle Scout project providing erosion control and shoreline preservation at the Bailie Beach site. Ref. April 8, 2010 RESOLUTION 2010-18 RESOLUTION AUTHORIZING PUBLIC BID FOR REPLACEMENT OF BULKHEAD AT LOVE LANE/MATTITUCK CREEK RESOLVED, as per the request of the Board of Commissioners that the secretary/clerk of the Mattituck Park District be and hereby is authorized to advertise for public bid as per the following: NOTICE TO BIDDERS TAKE NOTICE THAT, sealed bids will be received by the District secretary/clerk, Mattituck Park District Office at Veterans Beach, up to and including Thursday May 13, 2010 at 7:00 p.m., prevailing time, when they will be publicly opened and read aloud for: REPLACEMENT OF BULKHEAD AT LOVE LANE/MATTITUCK CREEK Specifications, Plans & Instructions to Bidders are available at the Mattituck Park District Office, Veterans Memorial Park, 11280 Peconic Bay Boulevard, Mattituck, New York, phone (631) 298-9103, and may be picked up between 10:00a.m.and 1:00 p.m., Monday, Tuesday or Thursday, (except holidays) beginning on Monday April 19, 2010. They will also be emailed upon request. (mattparkdist~optonline.net). These specifications have met with the approval of the Board of Commissioners. A $25 non-refundable fee due on package pickup or by mail to Mattituck Park District, P.O. Box 1413, Mattituck, NY 11952. Each proposal must be submitted in a sealed envelope clearly marked "REPLACEMENT OF BULKHEAD AT LOVE LANE/MA'I-I'ITUCK CREEK". The Board of Commissioners of the Mattituck Park District reserves the right to waive any informalities in bids received, and/or reject any or all bids. BY ORDER OF THE BOARD OF COMMISSIONERS MA'I-I'ITUCK PARK DISTRICT, MATTITUCK, NEW YORK BEVERLY VLCEK, SECRETARY Ref. April 8, 2010 MATTITUCK PARK DISTRICT SPECIAL MEETING ~ ~ ~-r' ~. ~ APRIL 10, 2010 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner Charles Zaloom, Commissioner Call to Order D. McGreevy called the meeting to order at 8:30 a.m. BUSINESS Restoration of Groins at Mattituck Yacht Club/Bay Avenue Property- Resolution Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carded to Enact Resolution 2010-19 Authorizing Public Bid for the Restoration of the Groins at the Mattituck Yacht Club R~spectfully s[l~mitted, Beverly ¥1ce~, Secretary Mattit~.~k District RESOLUTION 2010-19 RESOLUTION AUTHORIZING PUBLIC BID FOR THE RESTORATION OF THE GROIN AT MATTITUCK YACHT CLUBIPECONIC BAY BLVD. PROPERTY RESOLVED, as per the request of the Board of Commissioners that the secretary/clerk of the Mattituck Park District be and hereby is authorized to advertise for public bid as per the following: LEGAL NOTICE NOTICE TO BIDDERS RESTORATION OF THE GROIN AT MATTITUCK YACHT CLUB TAKE NOTICE THAT, sealed bids will be received by the District Clerk, Mattituck Park District Office at Veterans Memorial Park, up to and including Thursday May 13, 2010 at 7:00 p.m., prevailing time, when they will be publicly opened and read aloud for: RESTORATION OF THE GROIN AT MATTITUCK YACHT CLUB Specifications, Plans & Instructions to Bidders are available at the Mattituck Park District Office, Veterans Memorial Park, 11280 Peconic Bay Boulevard, Mattituck, New York, phone (631) 298-9103, and may be picked up between 10:00 a.m. and 1:00 p.m., Monday, Tuesday or Thursday, (except holidays) beginning on Monday April 19, 2010. They will also be emailed upon request. (mattparkdist~,optonline. net). These specifications have met with the approval of the Board of Commissioners. A $25 non-refundable fee due on package pickup or by mail to Mattituck Park District, P.O. Box 1413, Mattituck, NY 11952. Each proposal must be submitted in a sealed envelope clearly marked "RESTORATION OF THE GROIN AT MATTITUCK YACHT CLUB". The Board of Commissioners of the Mattituck Park District reserves the right to waive any informalities in bids received, and/or reject any or all bids. BY ORDER OF THE BOARD OF COMMISSIONERS DORIS MCGREEVY, CHAIRPERSON NICHOLAS DEEGAN CHARLES ZALOOM Mattituck Park District Commissioners Beverly Vlcek, Secretary MATTITUCK PARK DISTRICT --,- SPECIAL MEETING ~J~ APRIL 29, 2010 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner Charles Zaloom, Commissioner Call to Order D. McGreevy called the meeting to order 8:30 a.m. BUSINESS Walkway paving at Veterans Park Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept the proposal and hire the firm of Masonry Construction, Inc. to perform paving work at Veterans Memorial Park. Respectfully submitted, Mattituck Park District