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HomeMy WebLinkAboutRoad Treatment - Type 6 AsphaltELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 9, 2009 Richard Corazzini, Jr. President Corazzini Asphalt, Inc PO Box 1281 Cutchogue, NY 11935 Dear Mr. Corazzini, Jr.: Congratulations. At the regular Town Board meeting held on June 2, 2009, the Town Board accepted the bid of Corazzini Asphalt, Inc. for the following Road Treatment bids for the 2009 Calendar year: Road Treatment # 1 Road Treatment # 2 Road Treatment # 3 Road Treatment # 4 Road Treatment # 5 Road Treatment # 6 Road Treatment # 8 Oil & Sand Oil & Stone Liquid Asphalt Sand Mix (Type 5 Shim) Type 6 Top RC-250 Liquid Asphalt Oil & Stone Type 6 Asphalt to be picked up Certified copies of the resolutions are enclosed. This year's bid deposits will be returned to you at the end of the contract. Enclosed please find last year's bid deposits. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. · Complete items 1,2, and 3. Also complete item 4 if Restricted Delivery Is desired. · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the maitpiece, or on the front if space permits. Signature [] Agent X [] ^ddmssee B. Received by (Pdnted Name) C. Date of Delivery D. Isdailvetyeddressdiffefentfzofniteml? [] Yes If YES, enter delivery address below:. [] No 3. Service Type [~'CestJfled Mail [] Expms~ Mall [] Registered [] Rstum Receipt for Merchandise [] Insured Mail r~ C.O.D. 4. Restdofed Delivery? (Extra Fee) []Yes 7009 0820 0001 7820 5449 PS Form 3811, February 2004 Domestic Retum Receipt ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New,York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 9, 2009 Robert Garone Eastlsland Asphalt Corp. PO Box 124 Speonk, NY 11972 Dear Mr. Garone: At the regular Town Board meeting held on June 2, 2009, the Town Board accepted the bid of Corazzini Asphalt Inc for the 2009 Road Treatment #8 Type 6 Town pick up. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder · ~_C~p.l.e. te_lt .e~.$1, 2, and 3. Also Complete :~em 4 a Heslzicted Delivery is desired. · Print your name and address on the reverse so that we can tatum the card to you. ; ,,, on me nont If space permits. 2. Article Number cr~,a~etn~m,~) 7009 0820 0001 PS Form 3811, February 2004 Domestic RetumReceipt A. Signature X tn ~ent r3 Addresaee . B, Received by (Printed Name) I C. Date of Delive~ D, Isd~lve~addr~sdiffemntfromlteml? r~yes Jf YES. enter delivery addres~ be~3w: 1'9 No r'l Express Mall [] Return Receipt for Merchandise [] C.O.D. --I 7820 5463 []Yes Southold Town Board - Letter Board Meeting of June 2, 2009 RESOLUTION 2009-506 ADOPTED Item # 5.26 DOC ID: 5056 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-506 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 2, 2009: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Asphalt~ Inc, in the amount of $59.00 per ton~ for the purchase of Type 6 Top Hot Mix Asphalt, to be picked up and used by the Southold Town Highway Department~ all in accordance with the bid specifications and Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANZMOUS] MOVER: William Ruland, Councilman SECONDER: Vincent Orlando, Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated June 8, 2009 Page 32 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING May 28, 2009 at 10:00 am #8 Type 6 Asphalt (town pick up) Two (2) bids were received: East Island Asphalt Corp PO Box 124 Speonk, NY 11972 $62.00 ton Corazzini Asphalt Inc PO Box 1281 ~Cutchogue NY 11935 $59.00 Ton LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7._ Type II Micro-Surfacing ~ TyPe 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hail, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank drafh certified check~ or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hail, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, MAY 28, 2009, at which time they will be opened and read aioud in public. The Town Board of the Town of Southoldreserves the right to reject any and all bids and waive any and all informaiities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and seaied in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 5, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 14, 2009, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only Item # 8 Calendar Year 2009 ITEM NO. 8 SPECIFICATIONS FOR THE FURNISHING OF ASPHALT ROAD MATERIALS INTO TOWN HIGHWAY TRUCKS HOT MIX ASPHALT CONCRETE "Type 6 Top" INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials & to perform all labor and services necessary for the proper completion of the work,' and subject at all times to the approval of the Highway SuPerintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered Which has not been received by the Southold Town Clerk prior to the hour and date stated. Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only B. PROPOSAL GUARANTY Item # 8 Calendar Year 2009 A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or Should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D, PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the fight to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder; The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right 'to waive any technical error, to accept any bid, or to reject any 'or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" -Fumish only Calendar Year 2009 time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interfer6nce with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this' Contract. The Contractor is responsible for being familiar with the latest available schedules. Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only INSURANCE REQUIREMENTS Item # 8' Calendar Year 2009 The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage insurance The Contractor shall not permit any subcontractor to commence any operation of thC site until satisfactory proof of carriage of the above required insurance/has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract; Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Publie Liability and Property Damage .Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as fr~m claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents.~ Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a. regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only Item # 8 Calendar Year 2009 fora limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Ownevwith certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" - Furnish only Calendar Year 2009 DATE: NAME OF BIDDER: PROPOSAL FORM /t'la/ 27 '2oo z 3, c TO: SOUTHOLD TOWN BOARD TOWN HALL PO BOX 1179 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed world, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", 1N ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: SUPPLY LABOR AND MATERIAL TO FURNISH "Type 6 Top" INTO SOUTHOLD TOWN HIGHWAY TRUCKS (written iff words) Per Ton (written in numbers -~'cr~z) Per Ton Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only Item # 8 Calendar Year 2009 And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shalI have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date; Item # 8 Calendar Year 2009 Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only 1. DESCRIPTION Bids are requested for the supply of labor and material to furnish N.Y.S. Type 6 Top Coat into Southold Town Highway Trucks. The materials shall meet the specifications to/for Item 403.1701 in the New York Department of Transportation Specifications. The materials shall be- constructed in accordance to section 400 in the New York State Department of Transportation Specifications. Material shall be measured by ton. Payment for this item shall be made by the unit price multiplied by the number tons. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % · ' 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % 5.8-7:0 +/- 4 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications; quality and standards of excellence. .The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 7. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within Town of Southold Highway Trucks from the date of award up to and including one (1) year thereafter. The contract period may be extended Hot Mix Asphalt Concrete Item # 8 "Type 6 Top', - Furnish only Calendar Year 2009 for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the PropoSal. The asphalt concrete will be measured by the number of tons. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. END OF SPECIFICATION: Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only STATEMENT OF NON-COLLUSION Item # 8 Calendar Year 2009 (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of ~e State of any public department, agency, or official thereof or m a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person s~gning on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and beliefi (1) The prices in this bid have been arrived m independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person sigmng this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION (Name of signatory) ~me~o~or~tion) of the Be authorized to sign and submit the bid Hot Mix Asphalt Concrete "Type 6 Top" -Fumish only Or proposal of this corporation for the following Project: Item # 8 Calendar Year 2009 Item # 8 Furnish into Town Highway Trucks "Type-6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted corporation at a meeting of the Board of Directors, held on the of ,20o . day (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. MARIA A. KRUPSKI Nota~ Public, State of NewYork No 01KR§198687 Qualifie~l in Suffolk Coun{y 12 Term Expim~ De,ember 29, 20 ASPHALT PPdCE ADJUSTMENT DESCRIPTION: This item wild provide Ira' additional compensation to, or repayment by, the Contractor For increases or decreases in the price Gl asphah ttn'oughout the life of the Contract. This adjustment will be computed within the prescribed conditions and in conformance with written procedures of tine Toy, al oi' Southold. ELIGIBLE iTEMS. Price adjustments will be determined lot' eligible items listed elsewhere in this proposal. No adjustment will be provided for any new items incorporated inlo thc work by orders-on-contract or those items paid for under £orce account or agreed unit prices. In addition, work ordered by the Engineer astd perforated by the Contractor at his ov, m e,~pense wiI] not be eligible for asphah price adjustmem. METHOD OF COMPUTA]ION I. ASPIiAI.T PRICE ADJUSTMEN'F a. The qnanlily ofasphah (tons) considercd for adjustment will be determined by mukiplying the quantity of` eligible items placed by their conversion factor as listed in Table. b. Asphalt price ac[iustment will be based on the IbUowing fomnulas: * When tile price increases: Asphalt adjustment: ((qttantity of asphalt) X (conversion faclor)) X ((ay<rage posted price) (asphalt price index price + $10.00)) · When the price decreases: Aspba/t adjustment = ((quantity of asphalt) X (conversion factor)) X ((average posted price) - (asphalt index price - $1 o.00)) Where the: .4s/2ha/t index Price A fixed pr ce pc~ ton of asphalt. Tiffs pricc is used solely as a base from which to compute asphali price adjustments. Its dollar amount is specified in the asehalt price adjustment note, as listed in Table. - Average Posted £rtce 1he average FOB terminal price for m~nodified PO 64- 22 binder or approved equal, without antb stripping agent, vdll be de~ermincd by thc Town of Southold mo~th y, b~sed on prices of' the New York State Department of Transportation (NYSD~T) approved primary sources of pe~Yormance ~aded binder The asphah price adjustment will be based solely on the price changes for asphalt as determined by the above formulas. No consideration will be given to the situation Where an tndividttal supplier's pricc exceeds the Average Posted Price, nor shall an}, adjustment be made unJess the Average Posted Price i~ eithe~ ~]~ 00 greater thru1 or less than the Asphalt Index Price. METHOD OF MEASUREMENT: Tlne necessary (NEC) hm~p stun shown n proposal f~-~is~ ~h-~J be~idered the price bid. ahhoug n acruaI payment will ./,z/ub Dt~ TIJE 13;61 FAX 631 765 6145 SOUTHOLD TOWN CLERK be based on the work performed. The NEC Jump sum is not to be altered in any manner by the bidder. 3. BASIS OF PAYMENT: The actual asphalt price adjustment will be made every thirty (30) days and will be based on d~e methods e£ computation previously descr/bed in 2tis specification. No adjustments, either positive or negative, will be made m~fil payment of the final estimate. Thc adjustment will be based on the quantity of eligible items placed and the Average Posted Price in e£fect at the time the Work Order was issued. For the purpose of calculating asphalt pace adjustment, tile Average Posted Price will be taken from the "'NYSDOT Average Posted Price for Fuel, Asphalt and Steel Price Adjustments and will " apply to eligible work performed as directed by tile W6rk Order. ASPH2~LT PRICE ADJUSTMENT The Asphalt Index Price which shall apply t~ the Contract shall be >;406.00 per ton. ASPHALT PRICE ADJUSTMENT FAC' MATERIA:L DESCRIPTION CONV~RS, ION --- FACTOR * ITEM NUMB. ER Bitu:mino~u.s Stabilized Course 0.065 t PGB/yd~ 302.0 l, .0102 _lIMA Type 1 Base 0.050 t PGB/t 403 I I xx,-cx _H~dA Type 2 Base_______ 0.035 t P~GB/t ' 403.12,'~x,x H-MA Type 3 Binder 0.055 t PGB/t I 403.13xxxx HMA Type 5 Shim 0.O?? t PGB/t 403. ] lIMA Type 6, 6F2, 6F3 Top Course 0.062 t P-"~B/~-- 403.17xxxx I-[MA Type 7, 7F2, 7F3 Top Course 0063 t~GB/t 403.19xx-xx _Tree and Leveling See Note 4 403.2 lxxxx Asp:~a:l¢ic Sealants (ASTM 6690) 0.00272 t PGB/gal --402.75X~X R~R Pa*er Plac~d St~face Treatment 402.918x02 RR, 4021928x02 Types A, B and C 00013 t PGB/yd: 402.938x02 RR Taok Coat (Asphalt Emulsion) 00012 t PGB/gal 407.01 R.R Bituminou...~s Material (Pavement, Shoulders) 0.0025 t PGB/gal 410.07 Micro-Surfacing, Type II 0.090 t PGB/t 410.102102 P,.R _Micro-Surfacing, Type ti[ and Rut Filling 0.075 t PGB/t 410.103102 RR, .104102 RR Quick-S~et Slurry, Type Il 0.115 t PGB/t 410.202302 Qu'ick-Set Slurry, Type l'II 0.100 t PGB/t 410.203302 RR _Asphalt Sidewalk.s~ Driveways .-~See Not¢~5 608.02xx R_R M~s_~celtaneous Asphalt 702-07 0.004Ot PGB/gal ¢18.07 Asphalt Emulsion 702-3001 0.0021 t PGB/sal 618.300 I, 407.02 RR Asp~halt Emulsion 702-3101,702_310~.. 0.0024t PGEI/ga~i 61}-.3101, 618.31'02 If,Z/05 09 TUE 13:51 FAX 631 765 6145 SOUTHOLD TOWN CLERK k~J003 ~Asphalt Emulsion 702_32017'702.33~01, 7__0.2-3401, ?02~3402 Asp__halt Emulsioh 702-3501, ?02 3601 Catloni¢ Asphalt Emulsion 702-4001 Cadonic Asphalt Emulsion 702-4101, 702- 4201, 702-4301 Catlionic Asphalt Emulsion 702 4401, 702- ~501 Notes: 0.0025t PGB/gal 0 0022t PGB/gal 0.00231 PGB/gal 0.0025 t PGB/gaI 0.0022 t PGB/gal 618.3301, 61834011 618.360I 01, 6 l 8.4301.~_.__ 618.4401, 618.4501 1, In accordance with Standard Specificatron §698-301, the index value for the asphalt price adjustment is the average posted price of Perfomqance G~ded Binder (PGB) for the month of bid tettJng, 2. A [we digit suffix (RR) at the end of a contract pay item indicates a special specification. 3, The conversion factors for HMA mixed with slag shall be increased by 25%. 4, The Conversion factor for True & Leve rig, Driveways or other items that allow m~x options will based on the actual mixtures used. Item Numben This is the contract pay item number under which these materials are most frequently paid. Unless indicated otherwise, materials similar to those indicated under the column entitled "Material Description" are also eligible for adjustment using the factor listed for a similar material with the same pay units regardless of the actual contract pay item number. Cuntact the Engineer with any quei:tions regarding applicability of contract pay items that are not listed. ,,ii LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVENi in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hail, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft~ certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, MAY 28, 2009, at which time they will be opened and read aioud in public. The Town Board of the Town of Southoldreserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 5, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 14, 2009, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town P/ttomey John Cushman} Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board Hot Mix Asphalt Concrete "Type 6 Top" o Furnish only Item # 8 Calendar Year 2009 ITEM NO. 8 SPECIFICATIONS FOR THE FURNISHING OF ASPHALT ROAD MATERIALS INTO TOWN HIGHWAY TRUCKS HOT MIX ASPHALT CONCRETE "Type 6 Top" INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials & to perform all labor and services necessary for the proper completion of the work,' and subject at all times to the approval of the HighWay SuPerintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. Item # 8 Calendar Year 2009 Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he he in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders. authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the fight to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsthle b~dder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right 'to wmve any technical error, to accept any bid, or to reject any or all bids. The contract form will be'a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" - Furnish only Calendar Year 2009 time of opening the proposals, when such proposals are reached, it will be returned to him unread: G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interfer6nce with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. · J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. Hot Mix Asphalt Concrete "Type 6 Top" -Fumish only INSURANCE REQUIREMENTS Item # 8 Calendar Year 2009 The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contra?tor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance' has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract~ Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage .Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract fi.om claims for damages four personal injury including accidental death as well as fi.om claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents: Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor: The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liabili .ty and Property. Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a. regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" - Furnish only Calendar Year 2009 for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agems or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Ownevwith certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" - Furnish only Calendar Year 2009 DATE: NAME OF BIDDER: PROPOSAL FORM TO: SOUTHOLD TOWN BOARD TOWN HALL PO BOX 1179 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: SUPPLY LABOR AND MATERIAL TO FURNISH "Type 6 Top" INTO SOUTHOLD TOWN HIGHWAY TRUCKS (written in words) Per Ton (written in numbers words) Per Ton Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only Item # 8 Calendar Year 2009 And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse; fail or neglect to enter into a Contract pursuant to such proposal and to.the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and corrections are necessary, further agree that this proposal is a formal bid am days, the Town will accept or reject thi~ period. Signature of Bidder: Business Address: ,rk and..d~jL~} correc J s/ha~.rem.~.~effe? f% a~~y-five (45) /~~~~~~~~xtend~ ~, this time Telephone Number: Date: Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only Item # 8 Calendar Year 2009 1. DESCRIPTION Bids are requested for the supply of labor and material to furnish N.Y.S. Type 6 Top Coat into Southold Town Highway Trucks. The materials shall meet the specifications to/for Item 403.1701 in the New York Department of Transportation Specifications. The materials shall be constructed in accordance to section 400 in the New York State Department of Transportation Specifications. Material shall be measured by ton. Payment for this item shall be made by the trait price multiplied by the number tons. 2, MATERIALS BitUminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total ' 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 I/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2-6 +/-2 Asphalt Content, % 5.8-7.0 +/- 4 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 7. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within Town of Southold Highway Trucks from the date of award up to and including one (1) year thereafter. The contract period may be extended Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" -Fumish only Calendar Year 2009 for up to one (1) additiongl year upon mutual written agreemen~ of the Town and the Contractor. Payment shall be made-to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. END OF SPECIFICATION: Item # 8 Calendar Year 2009 Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only STATEMENT OF NON-COLLUSION (To be completed by each Bidder) la accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or l~roposal hereafter made to a ~olitical subdiyision of the State of any public department, agency, or official thereof or to a fore district 'or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, ' consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed bythe bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition, B. The person signing this bid or proposal, certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder; as well as the pemon signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the · corporate bidder. RESOLUTION Resolved that · o ~ [ *:x ~, ~*:o,a,;_ of the (Name of signatory) (Name of Corporation) Be authorized to sign and submit the bid Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only Or proposal of this corporation for the following Project: Item # 8 Calendar Year 2009 Item # 8 Furnish into Town Highway Trucks "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by. ~.x~u~ lx,~e~^,--~ ¢ortl day corporation at a meeting of the Board of Directors, held on the of ~t,,~ ,20 o~ . (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. !03-d, as amended & effective on September 1, 1965. ASPHALT PRICE ADJUSTMENT DESCRIPTION: This item will provide for additional compensation to, or repayment by, the Contractor for increases or decreases in the price of asphalt throughout the life of the Contract.' This adjustment will be computed within the prescribed conditions and in conformance with written procedures of the Town of Southold.. ELIGIBLE 'ITEMS. Price adjustments will be determined for eligible items listed elsewhere in this proposal. No adjustment will be provided for any new Items incorporated into the work by orders-on-contract or those items paid for under force account or agreed unit prices. In addition, work ordered by the Engineer and performed by the Contractor at his own expense will not be eligible for asphalt price adjustment. B. METHOD OF COMPUTATION 1. ASPHALT PRICE ADJUSTMENT a. The quantity of asphalt (tons) considered for adjustment will be determined by multiplying the quantity of eligible items placed by their conversion factor as listed in Table. b. Asphalt price adjustment will be based on the following formulas: · When the price increases: Asphalt adjustment = ((quantity of asphal0 X (conversion factor)) X ((average posted price) - (asphalt price index price + $10.00)) · When the price decreases: Asphalt adjustment - ((quantity of asphalt) X (conversion factor)) X ((average posted price) - (asphalt index price - $1 o.oo)) Where the: Asphalt Index Price. A fixed price per ton of asphalt. This price is used solely as a base from which to compute asphalt price adjustments. Its dollar amount is specified in the asphalt price adjustment note, as listed in Table. Average Posted Price. The average FOB terminal price for tmmodified PO 64- 22 binder or approved equal, without anti'- stripping agent, will be determined by the Town of Southold monthly, based on prices of the New York State Department of Transportation (NYSDOT) approved primary sources of performance graded binder The asphalt price adjustment will be based solely on the price changes for asphalt as determined by the above formulas. No consideration will be given to the situation where an individual supplier's price exceeds the Average Posted Price, nor shall any adjustment be made unless the Average Posted Price is either $10.00 greater than or less than the Asphalt Index Price. METHOD OF MEASUREMENT; The necessary (NEC) lump sam shown in the proposal for this item shall be considered the price bid, although actual payment will be based on the work performed. The NEC Jump sum is not to be altered in any manner by the bidder. BASIS OF PAYMENT: The actual asphalt price adjustment will be made every thirty (30) days and will be based on the methods of computation previously described in this specification. No adjustments, either positive or negative, will be made until payment of the final estimate. ThE'adjustment will be based on the quantity of eligible items placed and the Average Posted Price in effect at the time the Work Order was issued. For the purpose of calculating asphalt price adjustment, the Average Posted Price will be taken from the "NYSDOT Average Posted Price for Fuel, Asphalt and Steel Price Adjustments" and will apply to eligible work performed as directed by the W'6rk Order. ASPHALT PRICE ADJUSTMENT The Asphalt Index Price which shall apply to the Contract shall be $406.00 per ton. ASPHALT PRICE ADJUSTMENT FACTORS FOR MUNICIPALITIES MATERIAL DESCRIPTION · CONVERSION · * ITEM NUMBER · FACTOR B~tumin~us Stabilized Course 0.065 t PGB/yd~ 302.01, .0102 HMA Type 1 Base 0.050 t PGB/t 403.1 lxxxx HMA Type 2Base 0.035 t PGB/t . 403.12xxxx HMA Type 3 Binder 0.055 t PGB/t 403.13xxxx HMA Type 5 Shim 0.077 t PGB/t 403.15xxxx I-IMA Type 6, 6F2, 6F3. Top Course 0.062 t PGB/t 403.17xxxx HMA Type 7, 7F2,' 7F3 Top Course 0.063 t PGB/t 403.19xxxx T~e 'and LeVeling See Note 4 403.21 xxxx Asphalti~ Sealants (ASTM 6690) 0.00272 t PGB/gal 402.75XX RR Pa~er Placed Surface Trealment 0.0013 t PGB/yau · 402.918x02 RR, 402.928x02 RR, Types A, Band C 402.938x02 RR Tack Coat (Asphalt Emulsion) 0.0012 t PGB/gal 407.01 RR Bituminous Material (Pavement, Shoulders) 0.0025 t PGB/gal 410.07 Micro-Surfac!ng, TYPe II 0.090.t PGB/t 410.102102 RR Micro-Surfacing, Type III and Rut Filling 0.075 t PGB/t 410.103102 RR, .104102 RR Quick-Set Slurry,. Type II 0.115 t PGB/t 4~ 10.202302 RR Quick-Set Slurry, Type Ill 0.100 t PGB/t 410.203302 RR Asphalt Sidewalks, Driveway~ See Note 5 608.02xx RR Miscellaneous Asphalt 702-07 0.0040~ PGB/gal 618.07 Asphalt Emulsion 702-300i 0.0021t PGB/gal 618.3001, 407.02 RR Asphalt Emulsion 702-3101, 702-3102 0.0024t PGB/gal 618.3101, 618.3102 Asphalt Emulsion 702-3201, 702=3301, 0.0025t PGB/gal 6f8.3201, 618.3301i 618.3401~ ~ 702-3401, 702-3402 618.3402 Asphalt Emulsiot~ 702-3501, 702-3601 0.0022t PGB/gal 618.3501, 618.3601 Cationic Asphalt Emulsion 702-4001 0.0023t PGB/gal 618.4001, 407.02 RR cationic Asphalt Emulsion 702-4101, 702- 0.0025 t PGB/gal 618.4101, 618.4201, 618.4301 4201, 702-4301 Cationic Asphalt Emulsion 702-4401,. ;/02- 0.0022 ~ PGB/gal 618.4401, 618.4501 45ot. , , Notes: 1. In accordance with Standard'Specification ,~698-3.01, the index value for the asphalt price adjustment is the average posted price of Performance Graded Binder (PGB) for the month of bid letting. 2. A two digit suffix (RR) at the end of a contract pay item indicates a. special specification 3. The conversion factors for HMA mixed with slag shall be increased by 25% 4. The conversion factor for True'& Leveling, Driveways, or other items that allow mix options will be based on the actual mixtures used. Item Number This is the contract pay item number under which these materials ara most frequently paid. Unless indicated othem~ise, materials similar to those indicated under the column entitled "Material Description" ara also eligible for adjustment using the factor listed'for a similar material with the same pay units regardless of the actual contract pay item number. Contact the Engineer with any questions regarding applicability of contract pay items that are not listed. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft~ certified check~ or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, MAY 28, 2009, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 5, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 14, 2009, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board Hot Mix Asphalt Concrete Item tl 8 "Type 6 Top" -Fumish only Calendar Year 2009 ITEM NO. 8 SPECIFICATIONS FOR THE FURNISHING OF ASPHALT ROAD MATERIALS INTO TOWN HIGHWAY TRUCKS HOT MIX ASPHALT CONCRETE "Type 6 Top" INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials & to perform all labor and services necessary for the proper completion of the work,' and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" - Furnish only Calendar Year 2009 B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the fight to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance ora proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance ora proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" -Fumish only Calendar Year 2009 time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or ifa firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" -Fumish only Calendar Year 2009 INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all aecidentsJ Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations hc or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" - Furnish only Calendar Year 2009 for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" - Furnish only Calendar Year 2009 DATE: PROPOSAL FORM NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL PO BOX 1179 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: SUPPLY LABOR AND MATERIAL TO FURNISH "Type 6 Top" INTO SOUTHOLD TOWN HIGHWAY TRUCKS (written in words) Per Ton (written in numbers words) Per Ton Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" - Furnish only Calendar Year 2009 And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" - Furnish only Calendar Year 2009 1. DESCRIPTION Bids are requested for the supply of labor and material to furnish N.Y.S. Type 6 Top Coat into Southold Town Highway Trucks. The materials shall meet the specifications to/for Item 403.1701 in the New York Department of Transportation Specifications. The materials shall be constructed in accordance to section 400 in the New York State Department of Transportation Specifications. Material shall be measured by ton. Payment for this item shall be made by the unit price multiplied by the number tons. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/-4 No. 200 2 - 6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 7. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within Town of Southold Highway Trucks from the date of award up to and including one (1) year thereafter. The contract period may be extended Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" -Fumish only Calendar Year 2009 for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. END OF SPECIFICATION: Hot Mix Asphalt Concrete Item # 8 "Type 6 Top" -Fumish only Calendar Year 2009 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdiyision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Hot Mix Asphalt Concrete "Type 6 Top" - Furnish only Or proposal of this corporation for the following Project: Item # 8 Calendar Year 2009 Item # 8 Furnish into Town Highway Trucks "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the of ,20__ day (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and San~ ~ 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday tl~ough Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft~ certified check~ or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, MAY 28, 2009, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 5, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 14, 2009, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of'Southold, New York being duly sworn, says that on the I ~1. day of IhQ ~ ,2009, she affixed a notice of which the annexed printed notice is a tree cop0y, in a proper and substantial manner, in a most public place in the Town of Southold. Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2009 Various Road Treatment Bids (~slizabeth A. Neville outhold Town Clerk Sworn before me this 10. day of ~O-~. ,200~. 'N[tary Public LYNDA M. BOHN NOTARY PUBLIC, Stale of New York No. 01 BO6020932 Qualified in Suffolk County Ter~n Expires March 8, 20 .J-L Southold Town Board - Letter Board Meeting of May 5, 2009 RESOLUTION 2009-369 ADOPTED .Item # 5.28 DOC ID: 4988 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-369 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 5, 2009: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for various road treatment bids for the calendar year 2009. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANZMOUS] MOVER: Thomas H. WJckham, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated May 7,.2009 Page 34