HomeMy WebLinkAboutVetter Environmental ScienceRESOLUTION 2010-247
ADOPTED
DOC ~D: 5798
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-247 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MARCH 23, 2010:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute an Agreement with Vetter Environmental Science in
connection with the improvements to the Peconic Community Center, in the amount of $2,650,
for an asbestos and lead paint survey, at the Community Center, all in accordance with the
approval of the Town Attorney.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER: Christopher Talbot, Councilman
AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell
ORIGIllAL
AGREEMENT
THIS AGREEMENT, entered into this,~' day of-~, 2010, by and between the Town of
Southold, New York ("the Town"), a municipal corporation organized and existing under the laws of
the State of New York with offices at 53095 Main Road, Southold, New York, and Vetter
Environmental Sciences, Inc. (the "Contractor"), with an address of P.O. Box 1212, Smithtown, New
York 11787;
WITNESSETH, that the Town and the Contractor, for the consideration hereinafter named,
agree as follows:
ARTICLE 1. WORK TO BE DONE AND CONSIDERATION THEREFOR
The Contractor shall perform the following:
Furnish all asbestos survey services as detailed and outlined in Section "A" herein all in
accordance with the Notice to Bidders,
The above mentioned shall be performed in accordance with attached plans entitled Request for
Proposals for Asbestos & Lead Paint & Asbestos Remediation Services for the Peconic Community
Center, drawn by James Richter, RA, dated February 2, 2010, as approved by the Southold Town
Board by Resolution 2010-139, a copy of which is attached hereto and made a part hereof.
ARTICLE 2. TIME OF COMPLETION
The services to be rendered under this Contract shall be completed no later than June 15, 2010.
Time of performance is of the essence of this Agreement.
ARTICLE 3. ACCEPTANCE AND FINAL PAYMENT
Upon receipt of written notice that the Comract has been fully performed and an inspection by
the Town Engineer to certify that the work has been completed to the satisfaction of the Town, the
Contractor shall file with the Town Comptroller an itemized voucher and the Town will pay the
Contractor $2,650.
ARTICLE 4. CONTRACTOR'S INSURANCE
The Contractor shall not commence work under this Contract until it has obtained all insurance
required under this paragraph and such insurance has been approved by the Town.
(a) Compensation Insurance: The Contractor shall take out and maintain during the life of
this Contract Workers' Compensation Insurance for its employees to be assigned to the work
hereunder.
(b) Insurance: The Contractor shall take out and maintain during the life of this Contract such
general liability, property damage, and commercial auto liability insurance as shall protect it from
claims for damages for personal injury, including accidental death, as well as from claims for
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property damage which may arise from operations under this Contract. The amounts of such
insurance shall be as follows:
General liability insurance in an amount not less than $1,000,000 for injuries, including
wrongful death to any one person and subject to the same limit for each person, in an amount not less
than $2,000,000 on account of any one occurrence.
Property damage insurance in an amount not less than $300,000 for damage on account of all
occurrences.
Commercial auto liability insurance in an amount not less than $500,000 for damage on
account of all occurrences.
The Contractor shall fumish the above insurances to the Town and shall also name the Town as
an additional named insured in said policies.
(c) Any accident shall be reported to the office of the Town Clerk as soon as possible and not
later than twenty-four (24) hours from the time of such accident. A detailed written report must be
submitted to the Town as soon thereafter as possible and not later than three (3) days after the date of
such accident.
ARTICLE 5. BONDS
Prior to the execution of this Agreement, the Contractor shall fumish to the Town a
Performance Bond wherein the named obligee is the Town. The performance bond's purpose is to
secure the faithful performance of the agreement. The Bond amount shall be N/A. The bond shall be
executed by a surety company approved by the Town, authorized to do business in the State of New
York and with an office or representative in Suffolk County, New York. The form shall be
acceptable to the Town and shall have a term through the completion of services.
As an alternative to the Performance Bond, the Contractor may furnish a certified check, bank
draft, money order, or a standard form irrevocable letter of credit. Certified check, bank draft or
money order must be made payable to the order of the Town. The standard form irrevocable letter of
credit shall be in a form acceptable to the Town.
In the event the Contractor secures a Performance Bond from any of its subcontractors, said
bond shall also name the Town as a dual obligee.
In the event the Contractor fails to perform its obligations under this Agreement, the Town may
terminate such agreement, and the Town may procure the services from other sources and hold the
Contractor responsible for any excess costs incurred and deduct from payments owing to the
Contractor and/or draw upon the Performance Bond as full or partial reimbursement for such excess
costs.
ARTICLE 6. REPRESENTATIONS OF CONTRACTOR
The Contractor represents and warrants:
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(a) That it is financially solvent and that it is experienced in and competent to perform the
type of work or to furnish mechanical maintenance dredging to be furnished by it; and
(b) That it is familiar with all federal, state, municipal and department laws, ordinances and
regulations which may in any way affect the work or those employed therein.
(c) That it is certified and licensed to perform the work described in the Bid Specifications.
The Contractor shall provide proof of Certification with the Town Clerk prior to commencement of
the project.
(d) That the Contractor shall also provide the name of the certified testing laboratory to the
Town Clerk prior to commencement of the work.
(e) That the Contractor shall meet all OSHA and Department of Labor requirements.
ARTICLE 7. PERMITS AND REGULATIONS
The Contractor shall comply with all permits issued to the Town in connection with the
services furnished under this Agreement.
ARTICLE 8. TOWN'S RIGHT TO STOP WORK OR TERMINATE CONTRACT
The Town shall have the right to stop work or terminate the Contract iff
(a) The Contractor is adjudged bankrupt or makes an assignment for the benefit of creditors;
or
(b) A receiver or liquidator is appointed for the Contractor or for any of its property and is
not dismissed within 20 days after such appointment or the proceedings in connection therewith are
not stayed on appeal within the said 20 days; or
(c) The Contractor refuses or fails to prosecute the work or any part thereof with due
diligence; or
(d) The Contractor fails to make prompt payment to persons supplying labor for the work; or
(e) The Contractor fails or refuses to comply with all applicable laws or ordinances; or
(f) The Contractor is guilty of a substantial violation of any provision of this Contract;
(g) The Town's execution and participation in this contract is found to be in violation of an
existing collective bargaining agreement.
(h) In any event, the Town, without prejudice to any other rights or remedy it may have,
may, with or without cause, by seven (7) days' notice to the Contractor, terminate the employment of
the Contractor and its right to proceed as to the work. In such case, the Contractor shall not be
entitled to receive any further payment beyond what is owed in quantum meruit.
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ARTICLE 9. DAMAGES
It is hereby mutually covenanted and agreed that the relation of the Contractor to the work to be
performed by it under this Contract shall be that of an independent contractor. As an independent
contractor, it will be responsible for all damage, loss or injury to persons or property that may arise in
or be incurred during the conduct and progress of said work, whether or not the Contractor, its agents,
or employees have been negligent. The Contractor shall hold and keep the Town free and discharged
of and from any and all responsibility and liability of any sort or kind. The Contractor shall assume
all responsibility for risks or casualties of every description, for loss or injury to persons or property
arising out of the nature of the work, from the action of the elements, or from any unforeseen or
unusual difficulty. The Contractor shall make good any damages that may occur in consequence of
the work or any part of it. The Contractor shall assume all blame, loss and responsibility of any
nature by reason of neglect or violation of any federal, state, county or local laws, regulations or
ordinances.
ARTICLE 10. INDEMNITY AND SAVE HARMLESS AGREEMENT
The Contractor agrees to indemnify and save the Town, its officers, agents and employees
harmless from any liability imposed upon the Town, its officers, agents and/or employees arising
from the negligence, active or passive, of the Contractor and from and against any damages, claims,
or expenses, including reasonable attorney's fees, arising out of Contractor's breach of the
Agreement or from Contractor's acts or omissions outside the scope of the Agreement or arising out
of claims or actions by third parties against Contractor by virtue of his performance of this
Agreement.
ARTICLE 11. NO ASSIGNMENT
In accordance with the provisions of section 109 of the General Municipal Law, the Contractor
is hereby prohibited from assigning, transferring, conveying, subletting or otherwise disposing of this
Agreement, or of its right, title or interest in this Agreement, or its power to execute this Agreement,
to any other person or corporation without the previous consent in writing of the Town.
ARTICLE 12. REQUIRED PROVISIONS OF LAW
Each and every provision of law and clause required by law to be inserted in this Contract shall
be deemed to have been inserted herein. If any such provision is not inserted, through mistake or
otherwise, then upon the application of either party, this Contract shall be physically amended
forthwith to make such insertion. In particular, the Contractor shall, among other things, fully comply
with:
(a) Labor Law section 220-e and Executive Law sections 291-299 and the Civil Rights Law
relating to prohibition against discrimination and providing equal opporttmity.
(b) Affirmative action as required by the Labor Law.
(c) Prevention of dust hazard required by Labor Law section 222-a.
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(d) Preference in employment of persons required by Labor Law section 222.
(e) Eight-hour workday as required by Labor Law section 220(2).
ARTICLE 13. PREVAILING WAGE RATES REQUIRED BY LAW
(a) The parties hereto, in accordance with the provisions of section 220(3) of the Labor Law,
hereby agree that there shall be paid each employee engaged in work under this Contract not less than
the wage rate and supplements set opposite the trade or occupation in which he/she is engaged, as
listed on Exhibit A attached hereto and made a part of this Agreement, which are the wage rates and
supplements established as the prevailing rate of wages for the work covered by this Contract.
(b) Labor classifications not appearing on the schedule of wages can be used only with the
consent of the Owner and then the rate to be paid will be given by the Owner after being advised by
the Department of Labor.
(c) The Contractor shall post in a prominent and accessible place on the site of the work a
legible statement of all wage rates and supplements, as specified in the Contract, for the various
classes of mechanics, workingmen/women, or laborers employed on the work.
ARTICLE 14. ARBITRATION
Should any dispute arise between the Town and the Contractor regarding the manner or
su?ficiency of the performance of the work, the disputed matter shall be settled by arbitration in .
accordance with the laws of the State of New York. There shall be three arbitrators, one of whom
shall be selected by each of the parties hereto, and the third by the two arbitrators so selected. If the
selection of any arbitrator is not made within fifteen (15) days of the time that either party has
notified the other of the name of the arbitrator it has selected, then the arbitrator or arbitrators not
selected shall be appointed in the manner provided by the laws of the State of New York. The work
shall not be interrupted or delayed pending such decision.
ARTICLE 15. AUTHORITY FOR EXECUTION ON BEHALF OF THE
TOWN
The Supervisor has executed this Agreement pursuant to a Resolution adopted by the Town
Board of the Town of Southold, at a meeting thereof held on March 23, 2010. Scott A. Russell,
Supervisor, whose signature appears hereafter, is duly authorized and empowered to execute this
instrument and enter into such an Agreement on behalf of the Town. This instrument shall be
executed in duplicate. At least one copy shall be permanently filed, after execution thereof, in the
office of the Town Clerk, Elizabeth Neville.
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ARTICLE 16. NOTICES
Any and all notices and payments required hereunder shall be addressed as follows, or to such
other address as may hereafter be designated in writing by either party hereto:
To Town:
Elizabeth A. Neville, RMC, CMC
Southold Town Clerk
PO Box 1179
Southold, NY 1197%0959
To Contractor:
Larry Vetter
Vetter Environmental Sciences, Inc.
P.O. Box 1212
Smithtown, NY 11787
ARTICLE 17. WAIVER
No waiver of any breach of any condition of the Agreement shall be binding unless in writing
and signed by the party waiving said breach. No such waiver shall in any way affect any other term
or condition of this Agreement or constitute a cause or excuse for a repetition of such or any other
breach unless the waiver shall include the same.
ARTICLE 18. MODIFICATION
This Agreement constitutes the complete understanding of the parties. No modification of any
provisions thereof shall be valid unless in writing and signed by both parties.
ARTICLE 19. APPLICABLE LAW
This Agreement is governed by the laws of the State of New York.
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1N WITNESS WHEREOF, the Town of Southold has caused its corporate seal to be affixed
hereto and these presents to be signed by Scott A. Russell, its Supervisor, duly authorized to do so,
and to be attested to by Elizabeth A. Neville, Town Clerk, and the Contractor has caused its corporate
seal to be affixed hereto and these presents to be signed by its President, the day and year first above
written.
Town of Southold
(Seal of the Town of
Southold)
Attest By:
Elizab~ A. Neville, Town Clerk
By:
STATE OF NEW YORK )
) SS.:
COUNTY OF SUFFOLK)
On this lc{ day of /TI/C?' ,2010, before me, the subscriber, personally appeared Scott A.
Russell who, being by me duly sworn, deposes and says: that he is the Supervisor of the Town of
Southold (the "Town"), the municipal subdivision of the State of New York named in and which
executed the above and within instrument; that he knows the seal of said Town and that the seal
affixed to said instrument is the seal of the Town; that it was so affixed by the order of the Town
Board of the Town of Southold, and that he signed his name thereto by like order;
And on the same day before me personally came and appeared Elizabeth A. Neville, Clerk of
the Town of Southold, who, being by me duly sworn, deposes and says: that she is the Clerk of the
Town of Southold; that she knows the seal of said Town; that the seal affixed to said instrument is the
seal of the Town; that said Scott A. Russell is the Supervisor of the Town and that the signature on
said instrument is the signature of said Scott A. Russell, as Supervisor.
.~ - NotarytPublic t
LINDA J COOPER
NOTARY PUBLIC, State of New York
NO. 01C04822563, Sufto~k Cour ty
Term Expires December 31,207/~
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STATE OF NEW YORK )
) SS,~
COUNTY OF SUFFOLK)
On the __ day of in the year 2010 before me, the undersigned, a notary public in
and for said state, personally appeared , personally known to me
or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to
the within instrument and acknowledged to me that he/she executed the same in his/her capacity and
that by his/her signature on the instrument, the individual or the person upon whose behalf of which
the individual acted, executed the instrument.
Notary Public
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REQUEST FOR PROPOSALS
FOR
ASBESTOS & LEAD PAINT
REMEDIATION SERVICES
AT THE
PECONiC COMMUNITY CENTER
PECONiC LANe
PeCONiC, NEW YORK
INVITATION TO SUBMIT "RFP"
PROJECT: Request for Proposals ("RFP") for Asbestos Survey Services
detailing the location and quantities of Asbestos material encountered at the
Peconic School Recreational Facility. This "RFP" shall also include schematic
plans and a tentative scope of work for the required Lead Paint & Asbestos
Remediation Services necessary for and to be considered an adjunct with the
Towns current Renbvation Plans.
The Town Board of the Town of Southold invites New York State Licensed Contractors
and Hazardous Materials Abatement Firms to submit proposals for Town of Southold
consideration in connection with the award of remediation work to remove or
encapsulate all hazardous materials as needed or required to accommodate the Town
Renovation Plans for the Facility. All work shall be subject to New York State
Department of Labor Wage Rates.
In general, the Asbestos Surveys will include a thorough inspection, investigation and
Testing of all Building Materials encountered at the Peconic School Recreational Facility.
Lead Paint and Asbestos Abatement Work Plans shall be complete in all respects to
allow for the renovation and installation of new mechanical systems as outlined and
detailed by the Town of Southold.
In order to be considered for award of this Agreement, the Proposer, who will be
primarily responsible for performance of the Services set forth herein, must be a
certified, licensed contractor and/or abatement Firm subject to the rules and regulations
of OSHA and/or the Suffolk County Department of Labor. The Proposer must also have
a background in this area of work and be able to demonstrate experience in handling
similar projects.
Proposals will be received at the office of the Southold Town Clerk, Southold
Town HalI,'P.O. Box 1179, 53095 Main Road, Southold, New York 11971, until:
10:00 AM, on the 4th March 2010
Day Month Year
The Town of Southold reserves the right to reject any and all Proposals submitted in
response to this "RFP" as the Town of Southold shall deem to be in its best interest to do
so. Proposals may be withdrawn upon written request received prior to the Proposal
Submission Deadline; however, no Proposal may be withdrawn for a pedod of Forty Five
(45) days after the Proposal Submission Deadline. News releases or other public
announcements relating to this RFP shall not be made by any party receiving this RFP
without the prior written approval of the Town of Southold.
Please advise if you intend to bid or not.
Dated: February 2, 2010
BY ORDER OF THE SOUTHOLD TOWN BOARD
By: Elizabeth A. Neville
Southold Town Clerk
PROPOSAL FORM
Section "D"
Date: NAME of
BIDDER:
Telephone:
TO: SOUTHOLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEWYORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties
interested in this proposal as principals are named below; that this proposal is made
without any connection, directly or indirectly with any other bidder for the same work;
that it is in all respects fair and without collusion or fraud, and that no person acting for or
employed by the aforementioned owner is or will be interested directly or indirectly, in
the performance of the contract, or the supplies relating to it, or in any portion of the
profit thereof; that he has carefully examined the Project Scope of Work, and that he has
satisfied himself by personal examination of the Existing Facility and proposed work, and
by such other means as he may have chosen, as to the conditions and requirements of
the work; and he proposed and agrees that if his proposal be accepted he will contract to
furnish all Inspection Services, Documentation and Remediation Work for:
Asbestos Surveys including Lead Paint & Asbestos Remediation Work for
The Peconic Lane Recreational Facility, Peconic Lane, Peconic, N.Y.
All Work is Subject to New York State Department of Labor Wage Rates.
and all other work in connection therewith, in accordance with this notice to
bidders as prepared by James A. Richter, R.A., Southold Town Engineering
Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971,
and shall comply with all the stipulations contained therein and that he will start
the work as directed by the Town, he will accept, in full payment thereof as listed
below:
FURNISH ALL ASBESTOS SURVEY SERVICES AS DETAILED AND OUTLINED IN
Section "A" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE
ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULA TED
"LUMP SUM" OF:
(written in words)
(written in numbers)
Proposal Page
FURNISH ALL ASBESTOS REMEDIATION SERVICES AS DETAILED AND
OUTLINED IN Section "C" HEREIN ALL IN ACCORDANCE WITH THIS NOTICE TO
BIDDERS, THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE
STIPULATED "£UMF SUM" OF:
(written in words)
(written in numbers)
FURNISH ALL LEAD PAINT REMEDIA TION SERVICES AS DETAILED AND
OUTLINED IN Section "B" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO
BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE
STIPULATED "LUMP SUM" OF:
(written in words)
(written in numbers)
FURNISH AND CUT ALL REQUIRED ROUGH OPENINGS AS NEEDED / REQUIRED
TO ACCOMMODATE THE NEW MECHANICAL WORK PROPOSED BY THE TOWN
OP SOUTHOLD. ALL OPENINGS[STANDARD PENETRATION WILL BE 12"x12"]
WILL BE COORDINATED WITH THE TOWN AND ITS MECHANICAL CONTRACTOR.
ALL PENETRATIONS, WORK AS OUTLINED IN Section "B" HEREIN, SHALL BE
GIVEN AN ALLOWENCE FOR EACH ROUGH OPENING CUT. THE ABOVE
REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP
SUM" OF:
(written in words) / EACH PENETRATION
(written in numbers) I EACH PENETRATION
We the undersigned, further agree that this proposal is a formal bid and shall
remain in effect for a period of forty-five (45) days, the Town will accept or reject
this proposal or by mutual agreement may extend this time period. The
undersigned hereby acknowledges receipt of the following addenda:
Signature
of Bidder:
Telephone
Number:
Date:
Bidders
Address:
Proposal Page 2
TOWN OF SOUTHOLD
SOUTHOLD TOWN HALL
P. O. Box I ! 79 - 53095 MAIN ROAD
TOWN OF SOUTHOLD, NEW YORK 11971
(631) 765 - 1800
SCOTT A RUSSELL, SUPERVISOR
LOUISA P. EVANS, TOWN JUSTICE
ALBERT J. KRUPSKi, JR., COUNCILMAN
WILLIAM P. RULAND, COUNCILMAN
VINCENT M. ORLANDO, COUNCILMAN
CHRISTOPHER M. TALBOT, COUNCILMAN
ELIZABETH A. NEVILLE, TOWN CLERK
MARTIN D. FINNEGAN, TOV~ ATTORNEY
January 19,2010
Re~
Request for Proposals ("RFP") for Asbestos Survey Services detailing the
location and quantities of Asbestos material encountered at the Peconic School
Recreational Facility. This "RFP" shall also include schematic plans and a
tentative scope of work for the required Lead Paint & Asbestos Remediation
Services necessary for and to be considered an adjunct with the Towns current
Renovation Plans. This "RFP" shall include the demolition, removal, disposal
and/or encapsulation of all hazardous materials encountered. All work shall be
performed in accordance with OSHA and the Department of Labor standards for
the remediation of hazardous materials.
INTRODUCTION.
The Town of Southold invites all Certified Construction Companies and/or Hazardous
Waste Abatement Firms to submit proposals for the Towns consideration in connection
with the renovation of the Peconic School Recreational Facility located on Peconic Lane,
Peconic, N.Y.
In general, the Requested Services will include Field Inspections to verify the presence,
location and quantity of all Hazardous Materials encountered at the site as well as all
planning, design and development of a "Project Specific Scope of Work for Hazardous
Material Remediation" in preparation of the Towns Plans to Renovate of the existing
facility.
In order to be considered for award of this Agreement the Proposer, who will be primarily
responsible for performance of the Services set forth herein, must offer verification that
they are qualified to perform this remediation work and that they are associated with a
Certified Testing Laboratory that meets the minimum requirements of OSHA & the
DePartment of Labor.
This RFP contains the following:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
This introduction, dated January 19, 2010;
Asbestos Survey Services (Section A);
Lead Paint Remediation Service (Section B);
Asbestos Remediation Service (Section C);
Proposal Form (Section D);
SITE PLAN (Section E).
Section A
RE:
Site:
Asbestos Survey Services
Peconic School Recreational Facility
1250 Peconic Lane
SCTM #: 1000-75-01-13
The Town of Southold hereby requesting a proposal for a complete Asbestos
Survey for the existing Town Facility known as the Peconic School Recreational
Facility. All Project personnel; including On-Site Management, Field Supervision,
Technicians and General Laborers shall have extensive experience and
knowledge within the industry of Hazardous Materials Abatement. Appropriate
OSHA training and personal protective equipment is required for all employees.
Asbestos Survey Services
Contractor / Abatement Firm shall provide all labor, materials, equipment and
insurance required to complete the following scope of work.
· The Contractor shall be responsible for a meticulous inspection of all existing
conditions prior to submission of his RFP.
· The Contractor shall provide a complete asbestos survey of the entire
building and related facilities. This item shall include all building materials as
well as mechanical equipment.
· The Contractor shall provide asbestos analytical services in conjunction with
the survey. This item shall include any and all suspect materials that may be
encountered.
· The survey will include areas that may be subject to disturbance due to the
upcoming restoration projects scheduled for this Existing Building / Facility.
· The Final Asbestos Survey shall provide reporting that will include
photographic documentation, laboratory analysis and explanation of findings.
· All work must be performed by a properly licensed tradesman propedy
licensed by all required agencies.
· All work will be performed under this RFP shall be conducted under the
Department of Labor Guidelines and the use of prevailing wages.
END OF SECTION:
2
Section B
RE:
Site:
Lead Paint Remediation Services
Peconic School Recreational Facility
1250 Peconic Lane
SCTM #: 1000-75-01-13
The Town of Southold hereby requesting a proposal for a complete Lead Paint
Remediation Services for the existing Town Facility known as the Peconic School
Recreational Facility. All Project personnel; including On-Site Management,
Field Supervision, Technicians and General Laborers shall have extensive
experience and knowledge within the industry of Hazardous Materials
Abatement. Appropriate OSHA training and personal protective equipment is
required for all employees.
Lead Paint Remediation Services
Contractor / Abatement Firm shall provide all labor, materials, equipment and
insurance required to complete the following scope of work.
· The Contractor shall be responsible for a meticulous inspection of all existing
conditions prior to submission of his RFP.
· The Contractor shall provide plastic cover for all areas located below paint to
be removed. Provide plastic and tarp sheeting to prevent paint chips from
traveling in the wind.
· The Contractor shall install negative air filtration system for duration of the
project in each area undergoing paint removal. The negative air system will
contain a HEPA filter.
· The Contractor shall remove and drum all loose paint chips that have been
identified by others as containing lead. This will include all wall areas where
peeling pant is evident as well as any additional areas that may occur prior to
the remedial action presuming that the remedial action will be undertaken
within 90 days of submission of the RFP. Loose paint will be removed with a
combination of peal away and hand scraping. No power tools will be utilized
in this portion of the project.
· The Contractor shall clean all debris that drops with a HEPA vacuum system.
· The Contractor shall remove and dispose drummed contaminated paint chips.
· The Contractor shall provide all rough openings in the ceiling areas where
needed or required to accommodate the new Mechanical systems. These
areas will be encapsulated as needed or required prior to work by the
mechanical contractor. This item will also include the removal of metal lathe
above the plaster ceilings and proper disposal of any recovered materials.
This item shall be given an allowance for each penetration required.
· All work will be performed under this RFP shall be conducted under the
Department of Labor Guidelines and the use of prevailing wages.
END OF SECTION:
3
Section C
RE:
Site:
Asbestos Remediation Services
Peconic School Recreational Facility
1250 Peconic Lane
SCTM #: 'I000-75-01-13
The Town of Southold hereby requesting a proposal for a complete Lead Paint
Remediation Services for the existing Town Facility known as the Peconic School
Recreational Facility. All Project personnel; including On-Site Management,
Field Supervision, Technicians and General Laborers shall have extensive
experience and knowledge within the industry of Hazardous Materials
Abatement. Appropriate OSHA training and personal protective equipment is
required for all employees.
Asbestos Remediation Services
Contractor / Abatement Firm shall provide all labor, materials, equipment and
insurance required to complete the following scope of work.
· The Contractor shall provide an asbestos remedial action of the boiler located
in the basement area. The action will include the disassembly of the existing
boiler as needed and the removal of all asbestos substances located within
the boiler. This item shall include all boiler chamber contents and any roping
to allow safe removal and ultimate replacement of the unit by others.
· The Contractor shall provide proper removal and disposal of all recovered
asbestos materials.
· All work will be performed under this RFP shall be conducted under the
Department of Labor Guidelines and the use of prevailing wages.
END OF SECTION:
4
PROJECT SELECTION
The Town expects to enter into an Agreement with the selected Proposer,
encompassing this RFP and the Exhibits hereto (including, without limitation, the Town's
General Terms and Conditions set forth in Sections A, B & C to this RFP); the Asbestos
Survey, Lead Paint Remediation, Asbestos Remediation and all subsequent
modifications to such Proposal; and such additional provisions as are mutually
agreeable to the parties. The Town reserves the right to distribute any and all work
generated by this RFP or work covered by any Agreements with other Construction
Companies and/or Hazardous Waste Abatement Firms as the Town sees fit.
Each Proposer must submit Two (2) copies of its proposal, which must be received by
the Office of the Town Clerk for the Town of Southold, located at Southold Town Hall,
53095 Main Road, P.O. Box 1179, Southold, New York 11971, no later than 10:00 AM
on March 4, 2010 . All proposals submitted in response to this RFP must include
the following information:
The Proposer's qualifications, including professional and technical experience in
providing the Services requested;
Evidence of an understanding of the Scope of Work;
A list of similar work previously performed;
Evidence of the quality of prior work, listing references (including the names,
addresses, and telephone numbers of references);
A statement that reads: "This Firm / Contractor is not debarred, suspended or
otherwise prohibited from the performance of the requested work by any federal,
state or local agency." And is signed by a principal of the Proposer.
By submitting a Proposal, each Construction Company and/or Hazardous Waste
Abatement Firm understands that the Town will pay one "Lump Sum" Fee for each of the
following: (1) Asbestos Survey Services; (2) Lead Paint Remediation Services;
and (3) Asbestos Remediation Services.
Receipt of a Proposal in no way obligates the Town to the Proposer. In addition, the
Proposer covenants that it will not make any claims for or have any rights to damages
because of any misinterpretations or misunderstandin9 of the Scope of Work described
herein or because of any misinformation or lack of information.
Proposals will be evaluated, and a Construction Company and/or Hazardous Waste
Abatement Firm will be selected by the Town in accordance with the Towns standard
procurement policies. Submission of a Proposal signifies that the Proposer is aware of,
and agrees to abide by, all of the terms and conditions of this RFP, except to the extent
that any specific written exception is stated in the Proposal. The Proposer must indicate
in its Proposal the nature of any exception it may take with any of the terms and
conditions of this RFP. The evaluation of a Proposal may be affected by any exception
taken by the Proposer with any part of this RFP or by the failure of the Proposer to
furnish all information required by this RFP.
The Town of Southold reserves the right to reject any and all Proposals submitted in
response to this "RFP" as the Town shall deem to be in its best interest to do so.
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Proposals may be withdrawn upon written request received prior to the Proposal
Submission Deadline; however, no Proposal may be withdrawn for a period of Forty Five
(45) days after the Proposal Submission Deadline. News releases or other public
announcements relating to this RFP shall not be made by any party receiving this RFP
without the prior written approval of the Town.
All Questions relating to this RFP shall be submitted, in writing, to the Town of Southold
and should be sent to:
Mr. James A. Richter, RA
Office of the Engineer
Southold Town Hall, P.O. Box 1179
Southold, New York 11971
Questions and responses to questions will be reviewed, answered and mailed no later
than 5 calendar days prior to the stated date for opening of Proposals. Questions &
response to questions will be mailed in a timely manner to any and all Consultants who
have officially notified the Town of Southold of their intention to respond to this Request
for Proposals. Official notification regarding this Request for Proposal for Services
related to Asbestos Surveys, Lead Paint & Asbestos Remediation should be sent to the
Southold Town Clerk's Office and will require the name, address and contact information
of the Consultant (s) to be sent to:
Elizabeth A, Neville
Southold Town Clerk
Southold Town Hall, P.O. Box 1179
Southold, New York 11971
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