The URL can be used to link to this page

Home My WebLink About2009All Numbers in This Report Have Been Rounded To The Nearest Dollar RECEIVED ANNUAL FINANCIAL REPORT UPDATE DOCUMENT For The TOWN of Southold County of Suffolk For the Fiscal Year Ended 12/31/2009 $outhold,TQwn Clerk AUTHORIZATION ARTICLE 3, SECTION 30 of the GENERAL MUNICPAL LAW: 1. ***Every Municipal Corporation *** shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the Chief Fiscal Officer of such Municipal Corporation *** 5. All reports shall be certified by the officer making the same and shall be filed with the Comptroller *** It shall be the duty of the incumbent officer at the time such reports are required to be filed with the Comptroller to file such report State of NEW YORK Office of The State Comptroller Division of Local Government and School Accountability Albany, New York 12236 Page 1 TOWN OF Southold *** FINANCIAL SECTION *** Financial Information for the following funds and account groups are included in the Annual Financial Report filed by your government for the fiscal year ended 2008 and has been used by the OSC as the basis for preparing this update document for the fiscal year ended 2009: (A) GENERAL (B) GENERAL TOWN-OUTSIDE VG (CD) SPECIAL GRANT (DA) HIGHWAY-TOWN-WIDE (DB) HIGHWAY-PART-TOWN (H) CAPITAL PROJECTS (K) GENERAL FIXED ASSETS (SF) FIRE PROTECTION (SM) MISCELLANEOUS (SP) PARK (SR) REFUSE AND GARBAGE (SS) SEWER (TA) AGENCY (V) DEBT SERVICE (W) GENERAL LONG-TERM DEBT All amounts included in this update document for 2008 represent data filed by your government with OSC as reviewed and adjusted where necessary. *** ARRA SECTION *** The American Recovery and Reinvestment Act (ARRA) section of your Annual Financial Report is designed to report revenues and expenditures of federal stimulus money for the current fiscal year ended. *** SUPPLEMENTAL SECTION *** The Supplemental Section includes the following sections: 1) Statement of Indebtedness 2) Schedule of Time Deposits and Investments 3) Bank Reconciliation 4) Local Government Questionnaire 5) Schedule of Employee and Retiree Benefits 6) Schedule of Energy Costs and Consumption All numbers in this report will be rounded to the nearest dollar. Page 2 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (A) GENERAL Balance Sheet Assets Cash Cash In Time Deposits Petty Cash TOTAL Cash Taxes Receivable Current TOTAL Taxes Receivable {net) Accounts Receivable TOTAL Other Receivables (net) State & Federa Othe~ TOTAL State And Federal Aid Receivables Due From Other Funds TOTAL Due From Other Funds Due From Other Governments TOTAL Due From Other Governments Inventory TOTAL Inventories Prepaid Exoenses TOTAL Prepaid Expenses TOTAL Assets 7,439,608 A200 997,278 A201 594 A210 8 437 480 33,502 A250 33,502 ; 23,594 A380 23;594 59,343 A410 234,489 A391 1,529,700 A440 871 A445 871 456,001 A480 456,001 10 774,979 10,059,028 1,142,746 550 11,202,324 0 31,579 31,579 122,184 122,184 212,878 212,878 1,547,861 1,547;861 1,730 1,730 424,177 424,177 13,542,733 Page 3 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (A) GENERAL Balance Sheet Liabilities Accounts Payable TOTAL Accounts Payable Due To Other Funds TOTAL Due To Other Funds Due To Other Governments TOTAL Due To Other Governments Deferred Revenues TOTAL Deferred Revenues TOTAL Liabilities Reserve For Encumbrances TOTAL Reserve For Encumbrances TOTAL Special ReserveS unreservea Fund Balance ADDrOonated TOTAL Unreserved Fund Balance- Appropriated unreservea Fund Balance Unappropnateo TOTAL Unreserved Fund Balance- Unappropriated TOTAL Fund Equity TOTAL Liabilities And Fund Equity 668,607 A600 949.814 668,607 949,814 1.538.236 A630 2.904.917 1,538,236 2,904,917 851 A63' 601 851 601 5.204.959 A691 5.143.708 5,204,959 5,143.708 7,412,653 8,999,040 51.076 A82' 26.119 51,076 26,119 343.316 A863 646.91' 343,316 646,911 1.262.000 A910 100.000 t,262,000 100,000 1.705.934 A911 3.770.663 1,705,934 3,770,663 3,362,326 4,543,693 10,774,979 13,542,733 Page 4 nsc Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (A} GENERAL Results of Operation Revenues Real Property Taxes 17,391,288 A1001 Other Payments In Lieu of Taxes Interest & Penalties On Real Prop Taxes 29,504 A1081 64,609 A1090 Non Prop Tax Dist By County 751,073 Al120 Treasurer Fees Clerk Fees Other General Departmental Income Police Fees Charges-Programs For The Aging Park And Recreational Charges Special Recreational Facility Charges Zoning Fees Other Home & Community Services Income 4,O5O A1230 9,070 A1255 687 A1289 3,475 A1520 186,093 A1972 92,821 A2001 267,772 A2025 A2110 47,630 A2189 General Services, Inter Government 120,249 A2210 Programs For Aging, Other Govts 142,728 A2351 Interest And Earnings 343,312 A2401 Rental of Real Property 153,083 A2410 Bingo Licenses 774 A2540 Dog Licenses 7,797 A2544 Permits, Other 236,339 A2590 Fines And Forfeited Bail Forteitures of Deposits Forfeiture of Crime Prceeds Restricted 168,559 A2610 560 A2620 A2626 Sales of Scrap & Excess Materials 2,217 A2650 Sales, Other 624 A2655 Insurance Recoveries 156,885 A2680 Reimbursement of Medicare Part D Exp 47,780 A2700 Refunds of Prior Year's Expenditures 22,255 A2701 Gifts And Donations 8,350 A2705 Unclassified (specify) 112,430 A2770 TOTAL ~i~Jl~rleous Local S ~Urces St Aid, Mortgage Tax 1,551,445 A3005 St Aid, Real Property Tax Administration 5,429 A3040 St Aid - Other (specify) 52,977 A3089 St Aid, Youth Programs 46,909 A3820 T0~AL ~te Aid; ~i~5~,7~0 Page 5 20,165,953 20 10,281 53,304 6~¢586 818,273 4,725 9,174 1,241 5,077 196,576 93,388 97,459 2,950 50,667 130,083 148,017 i ?Biioo 71,440 151,789 223 228 691 7,955 220,053 228;699 200,634 575 9,000 2~;209 3,078 143 285,204 288;424 81,708 3,433 29,023 84,728 198~93 1,099,981 86,755 38,563 ~225,299 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (A) GENERAL Results of Operation Revenues Fed Aid Other Public Safety 347 A4389 5,372 Fed Aid, Tcansp Cap Proj 36,000 A4597 Fed Aid, Programs For Aging 111,364 A4772 80,940 24}248;233 Interfund Transfers 3,493,057 A5031 3,528,920 3i528i920 Page 6 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (A) GENERAL Results of Operation Expenditures Legislative Board, Pers Serv Legislative Board, Contr Expend 120,268 A10101 120,696 155,118 A10104 130,079 Municipal Court, Pers Serv Municipal Court, Equip & Cap Outlay Municipal Court, Contr Expend 462,225 Al1101 460,191 600 Al1102 51,735 Al1104 62,821 Supervisor,pets Serv Supervisor,contr Expend 216,836 A12201 208,910 14,542 A12204 2,413 Dir of Finance, Pers Serv Dir of Finance, Equip & Cap Outlay Dir of Finance, Contr Expend 362,463 A13101 390,812 1,478 A13102 2,124 23,528 A13104 17,331 Auditor, Contr Expend 65,000 A13204 70,000 Tax Collection,pers Serv Tax Collection,contr Expend TOTA~ ~ C0! Assessment, Pers Serv Assessment, Equip & Cap Outlay Assessment, Contr Expend 92,322 A13301 97,360 17,478 A13304 19,350 375,609 A13551 340.515 1,125 A13552 20,442 A13554 16,672 Clerk,pers Serv 331,618 A14101 330,500 Clerk,contr Expend 18,700 A14104 18,456 TO~AL Cle~ 350318 Law, Pers Serv 311,035 A14201 324,474 Law, Contr Expend 98,147 A14204 56,743 Engineer, Pers Serv 70,279 A14401 70,213 Engineer, Contr Expend 2,763 A14404 1,687 Records Mgmt, PerS. SerV. Records Mgmt, Contr Expend Public Works Admin, Pers Serv Public Works Admin, Contr Expend TO'I'AL p~biiC ~srks Ad~i. Buildings. Pers Senz Buildings, Equip & Cap Outlay Buildings, Contr Expend 83,504 A14601 74,291 22,935 A14604 846 55,919 A14901 68,452 572 A14904 476 715,222 A16201 781,929 232,446 A16202 105.036 581,391 A16204 498,438 Central Garage, Pers Serv Central Garage, Equip & Cap Outlay A16401 15,412 A16402 Page 7 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (A) GENERAL Results of Operation Expenditures Central Garage, Contr Expend TOTAL C~n~i G~rage Central Print & Mail, Equip & Cap Outlay Central Print & Mail,contr Expend TOTAL C*ht~i pt!tit & Mail Central Data Process, Pers Serv Central Data Process & Cap Outlay Central Data Process, Contr Expend TOTAL Central Data prOCess ; Unallocated Insurance, Contr Expend TOTAL U,all~Sated InSurance Municipal Assn Dues, Contr Expend TOTAL M~hi~Pai A%h DScs Payment of Mta Payroll Tax,centr Expend TOTAL. Pigment ~ M~ Pa~roii Ta~ Other General Government, Pers Serv Other Gen Govt Support, Contr Expend TOTAL Other ~en G~t SUPPOrt TOTAL Genera! G0vernment SupP°rt Public Safety Corem Sys, Pars Serv Public Safety Corem Sys, Equip & Cap Outlay Public Safety Comm Sys, Contr Expend TOTAL pUb!i~ Safety C°mm Sys Police, Pars Serv Police, Equip & Cap Outlay Police, Contr Expend TOTAL P0iice Traffic Control, Equip & Cap Outlay Traffic Control, Contr Expen TOTAL Traffic Control Fire, Contr Expend TOTAL Fi~e Contror of Animals, Contr Expend TOTAL COntrol of Animals Examining Hoards, Pars Se~v Examining Heards, Contr Expend TOTAL Examlhing Boards Civil Defense+ Pars Serv Civil Defense, Contr Expend TOTAL CiVil Defense TOTAL Public Safety Public Health, Contr Expend TOTAL Public Health 14,989 A16404 12,455 30'401 12,455 54,053 A16702 53,452 33,237 A16704 35,677 87,289 89,129 164,208 A16801 171,637 4,000 A16802 7,744 208,258 A16804 181,683 376~46T 361,064 396,552 A19104 300,362 396~552 300,362 1,650 A19204 1,650 1;650 1,650 A19804 37,498 37,498 82.002 A19891 85,077 A19894 538 82002 85,615 5,479~659 5,158,590 736,994 A30201 756,559 38,197 A30202 29,046 43,318 A30204 14.297 818i509 799,902 6,676,945 A31201 7,052,895 258,507 A31202 133,421 413,166 A31204 346,812 7~348,618 7,533,129 A33102 35,842 23,255 A33104 13,394 23;255 49,236 417 A34104 63 417 63 180,743 A35104 187,973 180.743 187,973 8,819 A36101 8,799 8,920 A36104 4,998 17;739 13,797 5,212 A36401 3,936 A36404 3,875 9,148 3,875 8!398~430 8,587,974 2,250 A40104 2,150 2.250 2,150 Page 8 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (A) GENERAL Results of Operation Expenditures Narcotic Guid Council, Contr Expend TOTAL Narcotic GUi~ C~hcll TOTAL H~alth Street Admin, Pars Sen/ TOTAL ~treat Admi~ Street Lighting, Pars Serv Street Lighting, Equip & Cap Outlay Street Lighting, Contr Expend TOTAL Streat Lighting Off-Street Parking, Equip & Cap Outlay Off-Street Parking, Contr Expend 32,988 A42104 3~;986 270,615 A50101 2i0;$16 55,150 A51821 1,410 A51822 143,007 A51824 100i567 A56502 616 A56504 Publicity, Contr Expend TOTAL Publicity Programs For Aging, Pars Serv Programs For Aging, Equip & Cap Outlay Programs For Aging, Contr Expend TOTAL Pr'~'~me Fa A. TOTAL Economic Asaistai!ce A~d OppOrtun tY Recreation Admini, Pars Serv Recreation Admini, Equip & Cap Outlay Recreation Admini, Contr Expend TOTAL Recreation Admini Special Rec Facility, Pers Serv Special Rec Facility, Contr Expend TOTAL Special Rec ~aCi!~ Youth Prog, Contr Expend TOTAL Youth prog Library, Contr Expend TOTAL Library Historian, Pars Serv Historian, Contr Expend TOTAL Historian Historical Property, Pers Serv Historical Property, Contr Expend TOTAL Historical p~Perty Celebrations, Contr Expend TOTAL Celebrations TOTAL Culture And Recreation Planning, Contr Expend TOTAL Planning Environmental Control, Pars Serv Environmental Control, Equip & Cap Outlay 40,000 A64104 40,000 872,470 A67721 2,530 A67722 232,293 A67724 1,107,293 1,147,293 71,132 A70201 310 A70202 94,714 A70204 166~156 106,059 A71801 6,365 A71804 112,424 4,009 A73104 4,009 45,000 A74104 45;000 17,885 A75101 408 A75104 18,293 5,000 A75201 706 A75204 5,707 1,000 A75§04 %000 352,689 14,773 A80204 14~773 180,253 A80901 677 A80902 32,988 32,988 35,138 280,543 280,543 56,301 874 148,429 205,605 288 ~83 486;435 30,000 30,000 874,603 264 200,855 1,075,722 1,105,722 72,566 92,766 165,352 114,165 5,583 119,748 3,295 3,295 22,500 22,500 17,680 362 18,042 5,000 1,297 6,297 759 759 335,994 0 182,490 283 Page 9 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (A) GENERAL Results of Operation Expenditures Environmental Control, Contr Expend TOTAL E~vir~nmental ContrOl Shade Tree, Pars Se~v Shade Tree, Contr Expend TOTAL Shade Tree Conservation, Contr Expend TOTAL Conservati0n Fish And Game, Contr Expend TOTA~ Fish And Game Cemetew, Contr Expend TOTA~ Ceme~ry Misc Home & Comm Serv, Pars Serv Misc Home & Corem Serv, Contr Expend State Retirement System Police & Firemen Retirement, Empl Bnfts Social Security, Employer Cont Worker's Compensation, Empl Bnffs Unemployment Insurance, Empl Bnfts Disability Insurance, Empl Bnfts Hospital & Medical (dental) Ins, Empl Bnft Other Employee Benefits (spec) TOTAL Employee Benefits Debt Principal, Serial Bonds Debt Principal, Bond Anticipation Notes TOTAL Debt pdncipal Debt Interest, Serial Bonds Debt Interest, Bond Anticipation Notes TOTAL Debt Interest TOTAL ExPenditures Transfers, Other Funds TOTAL OPerating Transfem TOTAL Other Uses TOTAL Detail ExPenditures And Other Uees 35,808 A80904 2i6;131 2,071 A85601 8,878 A85604 : 10,949 8,154 A87104 8~154 25,000 A87204 SiOo0 12 A88104 12 150,551 A89891 478 A89894 484,468 A90108 922,846 A90158 894,899 A90308 153,780 A90408 26,969 A90508 237,294 A90558 4,524,975 A90608 31,539 A90898 732?6;769 703,040 A97106 198,896 A97306 1901,936 220,243 A97107 50,504 A97307 2,630,894 A99019 2i630 594 2i630,894 27,39'1;007 17,649 200,423 1,658 7,485 9,~44 2,369 2~360 26,000 ~26,000 6 6 162,077 1,097 i63,174 432,480 874,694 939,009 146,318 22,574 257,095 4,330,349 20,444 7;022;964 777,350 481,802 1,259,~52 199,864 75,955 275~819 24;668,903 1,926,883 1~926,883 1,926,883 26,595,786 Page 10 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (A) GENERAL Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity-Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity-End of Year 5.083.793 A8021 3,362,326 5.083,793 A8022 3.362,326 25,669,541 27,777,153 27,391,007 26,595,786 3.362.326 A8029 4.543.693 Page 11 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (A) GENERAL Budget Summary Estimated Revenues Est Rev - Rea~ Property Taxes 20,165,953 A1049N 21,532,952 Est Rev - Real Property Tax items 89,100 A1099N 65,000 Est Rev - Non Property Tax items 818,273 A1199N 885,000 Est Rev - Departmental Income 625,650 A1299N 395,700 Est Rev - Intergovernmental Charges 285,078 A2.399N 382,307 Est Rev - Use of Money And Property 570,000 A2499N 210,750 Est Rev - Licenses And Permits 263,388 A2599N 259,730 Est Rev - Fines And For[eitures 172,500 A2649N 150,500 Est Rev - Sale of Prop And Comp For Loss 129,000 A2699N 78,100 Est Rev - Miscellaneous Local Sources 177,872 A2799N 281,197 Est Rev - State Aid 1,393,015 A3099N 1,210,015 TOTAL Est~irnated Revenues 24 689,829 25,451,251 Estimated - Intedund Transfer 4,571,175 AS031N 4,314,313 Appropriated Fund Balance 1,262,000 A599N 100,000 TOTAL EStimated RevenUes ~nd Other Sources 30,523;00~ 29,865,564 Page 12 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (A) GENERAL Budget Summary Appropriations App - General Government Support App - Public Safety App - Health App - Transportation App - Economic Assistance And Opportunity App - Culture And Recreation App - Home And Community Services App - Employee Benefits App - Debt Service TOTAL ~Pr~iatiOhs App - Interfund Transfer 5,853,150 A1999N 9,484,438 A3999N 35,250 A4999N 494,100 A5999N 1,189,500 A6999N 369,020 A7999N 465,801 A8999N 8,251,341 A9199N 1,571,281 A9899N 27,713i881 2,809,123 A9999N 6,912,785 8,513,625 33,300 491,600 1,161,050 313,210 431,951 8,087,565 1,222,000 27,167,086 2,698,478 2,698~478 i Page 13 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (B) GENERAL TOWN-OUTSIDE VG Balance Sheet Assets Cash In Time Deposits Accounts Receivable TOTAL Other Recei~ble~ (net) State & Federal Receivables TOTAL State And F~dera] Aid Receivables Due From Other Funds TOTAL DUe From Other FUnds Prepaid Expenses 65,057 B380 65,057 51,373 B410 51,373 1221581 B391 122,58i 22,905 B480 033284 ;;!; 771,368 B201 485,377 771,368 i 485,377 71,291 71,291 23,045 23,045 993,586 993,586 19,352 19,352 1,592,651 Page 14 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (B) GENERAL TOWN-OUTSiDE VG Balance Sheet Liabilities Accounts Payable TOTAL Accounts Payable Deferred Revenues TOTAL Deferred Revenues TOTAL Liabilities Unreserved Fund Balance AceroDnated TOTAl Unreserved Fund Balance - Appropriated Unreserved Fund Balance UnaDDroDna[e(~ TOTAL Unreserved Fund Balance - Unappropriated TOTAL Fund Equity TOTAL Liabilities And Fund Equity 27,753 B600 39,314 27,753 39,314 251.267 B691 1.008.206 251,267 1,008,206 279,020 1,047,520 292.000 B910 119.000 292,000 119,000 462.264 B911 426.131 462,264 426,131 754,264 545,131 1,033,284 1,592,651 Page 15 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (B) GENERAL TOWN-OUTSIDE VG Results of Operation Revenues Real Property Taxes Other Payments In Lieu of Taxes Interest & Penalties On Real Prop Taxes Franchises Other General Departmental Income Safety Inspection Fees Public Health Fees Zoning Fees Planning Board Fees TOTAL DeP~menta! In0ome Interest And Earnings TOTAL Use of Money And ProPerty Permits, Other TOTAL LiCenses And Permits Sales, Other Insurance Recoveries TOTAL ~le ~ Pr0Perty And Compen~tion For L°~e St Aid, State Revenue Sharing St Aid, Planning Studies TOTAL State ~d Fed Aid, Emergency Disaster Assistance TOTAL. Fede~! ~id TOTAL Reve~es TOTAL betaii Revehuee And Other SCi~ce~ 809,977 B1001 80g~677 1,444 B1081 750 B1090 256,296 Bl170 256;296 6,962 B1269 480,097 B1560 14,065 B1601 61,850 B2110 69,223 B2115 20,352 B2401 20i352iii 5,500 B2590 5,500 4,141 B2655 782 B2680 4,923 ! 95,929 B3001 51,373 B3902 147~302: B4960 0 1,576,741 1;878,74'1 713,928 713,928 383 145 528 276.999 276,999 7,748 421,512 13,377 39,585 40,732 522,954 2,192 27162 6,275 6,275 133 133 95,929 30,138 t26;067' 5,934 s;934 1,65S,009 t,655~009 Page 16 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (B) GENERAL TOWN-OUTSIDE VG Results of Operation Expenditures Law, Pers Serv Law, Contr Expend Payment of Mta Payroll Tax, Contr Expend 79,133 B14201 18,097 B14204 B19804 42,084 3,403 Safety Inspection, Pers Serv Safety Inspection, Equip & Cap Outlay Safety Inspection, Contr Expend Misc Public Safety, Pers Serv 491,916 B36201 739 B36202 12,604 B36204 943 B39891 487,486 1,096 12,585 685 Public Health, Pers Serv 7,370 B40101 7,370 Zoning, Pers Serv Zoning, Equip & Cap Outlay Zoning, Contr Expend ToTAl Z~r~ing; Planning, Pets Serv Planning, Equip & Cap Outlay Planning, Contr Expend 146,228 B80101 B80102 16,742 B80104 505,760 B80201 575 B80202 98,211 B80204 183,509 16,142 515,282 31,270 State Retirement, Empl Bnfts 91,430 B90108 80,582 Social Security, Empl Bnfts Worker's Compensation, Empl Britts Unemployment Insurance, Empl Bnfts Disability Insurance, Empl Bnfts Qther Employee Benefits (spec) 95,137 B90308 92,821 7,794 B90408 7,416 B90508 10,530 25,436 B90558 26,003 13,141 B90898 20,444 Transfers, Other Funds 236,179 B99019 325,436 Page 17 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (B) GENERAL TOWN-OUTSIDE VG Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 722,960 B8021 754,264 722,960 B8022 754,264 1,878,741 1,655,009 754,264 B8029 545,131 Page 18 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (B) GENERAL TOWN-OUTSIDE VG Budget Summary Estimated Revenues Est Rev - Real Property Taxes Est Rev - Real Property Tax Items Est Rev - Non Property Tax items Est Rev - Departmental Income Est Rev - Use of Money And Property Est Rev - Licenses And Permits Est Rev - Sale of Prop And Comp For Loss Est Rev-State Aid 713,928 B1049N 904,014 2,150 B1099N 530 248,000 B1199N 251,000 725,200 B1299N 640,200 25,000 B2499N 2,000 6,000 B2599N 5,500 3,000 B2699N 216,000 B3099N 161,000 Appropriated Fund Balance 292,000 B599N 119,000 TOTA~ ~tl~ ~h~t S~[ir~s 292000 ; l'19,000 Page 19 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (B) GENERAL TOWN-OUTSIDE VG Budget Summaw Appropriations App - General Government Suppod App - Public Safety App - Health App - Home And Community Services App ~ Employee Benefits App - Interfund Transfer 90,000 B1999N 130,000 523,880 B3999N 516,350 7,370 B4999N 906,951 B8999N 816,251 250,575 B9199N 289,900 452,502 B9999N 330,743 Page 20 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (CD) SPECIAL GRANT Balance Sheet Assets Due From Other Governments 18,125 CD440 12,500 Page 21 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (CD) SPECIAL GRANT Balance Sheet Liabilities Accounts Payable 17,591 CD600 12,500 Due To Other Funds 534 CB630 Page 22 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (CD) SPECIAL GRANT Results of Operation Revenues Fed Aid, Community Development Act 144,838 CD4910 62,040 Page 23 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (CD) SPECIAL GRANT Results of Operation Expenditures Prov of Public Service, Contr Expen 144,838 CD86764 62,040 Page 24 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (CD) SPECIAL GRANT Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity-Beginning of Year Restated Fund Equity- Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity-End of Year CD8021 CD8022 144,838 62,040 144,838 62,040 CD8029 Page 25 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 Balance Sheet Page 26 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 Balance Sheet Page 27 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (DA) HIGHWAY-TOWN-WIDE Results of Operation Other Sources Interfund Transfers TOTAL Interfund Tra%fers TOTAL Detail Rewnue~ And other Sources 0 DA5031 0 Page 28 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 Results of Operation Page 29 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (DA) HIGHWAY-TOWN-WIDE Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES Fund Equity - End of Year -0 DA8021 -0 DA8022 0 DA8029 Page 30 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 Budget Summary Page 31 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (DB) HIGHWAY-PART-TOWN Balance Sheet Assets Cash In Time Deposits 1,701,250 DB201 893,371 Due From Other Funds 524,836 DB391 223,932 223,932 Prepaid Expenses 45,600 DB480 38,475 Page 32 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (DB) HIGHWAY-PART*TOWN Balance Sheet Liabilities Accounts Payable 147,830 TOTAL Accounts Payable 147,830 Due To Other Funds 25.164 TOTAL Due To Oti'~r Funds 25,164 Deferred Revenues 1.175.131 TOTAL Deferred Revenues 1,175,131 TOTAL Liabilities unreservea Fund Balance Appropriated TOTAL Unreserved Fund Batance~ Appropriated unreserveo Fund Balance Unappropnateo TOTAL UnreserVed Fund Balance - Unappropriated TOTAL Fund Equity TOTAL Liabilities:And Fund Equity 1;348,124 381.020 381,020 542.542 542,542 923,562 2,271,686 DB600 234,546 234,546 :)B630 83 83 DB691 216.424 216;424 451,054 DB910 265.000 265,000 DB911 439.725 439,725 704,725 1,155,779 Page 33 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (DB) HIGHWAY-PART-TOWN Results of Operation Revenues Real Property Taxes 4,316,095 DB1001 4,137,746 Other Payments In Lieu of Taxes 7,686 DB1081 2,216 Interest & Penalties On Real Prop Taxes 4,091 DB1090 841 ~OTAL ~i Pr°~rty ~ it~ i'1 ~ 3?57 Interest And Earnings 61,375 DB2401 6,559 Permits, Other 13,190 DB2590 7,788 7,416 DB2680 246 Refunds of Prior Year's Expenditures Unclassified (specify) DB2701 13,703 DB2770 106 St Aid, Consolidated Highway Aid 326,820 DB3501 318,906 Page 34 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (DB) HIGHWAY-PART-TOWN Results of Operation Expenditures Administration-Contractual TOTAL Administration.Contractual Payment of Mta Payroll Tax, Contr Expend Maint of Streets, Pers Serv Maint of Streets, Contr Expend TOTAL Maint of Streets :i Perm Improve Highway, Equip & Cap Outlay TOTAL Perm ]reproye Highway Machinery, Pers Serv Machinery, Equip & Cap Outlay Machinery, Contr Expend TOTAL Mach!hery Brush And Weeds, Pers Serv Brush And Weeds, Contr Expend TOTAL BlUsh And Weeds Snow Removal, Pets Serv Snow Removal, Equip & Cap Outlay Snow Removal, Contr Expend TOTAL S~ow Removal TOTAL ~nsportation State Retirement, Empl Bnfts Social Security, Empl Bnffs Worker's Compensation, Empl Bnfts Disability insurance, Empl Bnfts TOTAL EmPlOYee Benefits Debt Principal, Serial Bonds Debt Principal, Bond Anticipation Notes TOTAL Debt PrinCipal Debt Interest, Serial Bonds Debt Interest, Bond Anticipation Notes TOTAL Debt Interest TOTAL ~penditures Transfers, Other Funds TOTAL OPerating Transfers TOTAL Either Uses TOTAL Detsll Expanditures And Other Uses 135 DB17104 135 DB19804 0 1,459,115 DB51101 747,464 DB51104 2,206;578 326,820 DB51122 ,326,820 325,658 DB51301 170,169 DB51302 96,606 DB51304 592,432 86,509 DB51401 101,295 DS51404 1a7i804 129,1o5 DB51421 9,342 DB51422 91,534 DB51424 229,981 188,951 DB90108 153,029 DB90308 103,229 DB90408 53,604 DB90558 307 $07 5,896 6;203 1,560,899 242,370 1,803;269 318,906 318,906 264,030 36,553 120,926 421;508 105,461 63,834 169;296 241,808 20,000 157,981 419i789 3,132~768 160,567 166,173 98,221 56,230 498 8i4 48i;102 27,100 DB97106 30,000 201,000 DB97306 78,917 228,ioo 1o8;o17 5,567 DB97107 4,406 7,561 DB97307 7,067 i3,128 11~73 4,283,793 3 740~553 622,241 DB99019 952,692 622,241 952,692 622,241 9S2,602 4,906,034 4,693i245 Page 35 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (DB) HIGHWAY-PART-TOWN Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 1,079,221 DB8021 923,562 1,079,221 DB8022 923,562 4,750,376 4,474,408 4,906,034 4,693,245 923,562 DB8029 704,725 Page 36 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (DB) HIGHWAY-PART-TOWN Budget Summary Estimated Revenues Est Rev o Real Property Taxes Est Rev - Real Property Tax Items Est Rev - Use of Money And Property Est Rev - Licenses And Permits Est Rev - Sale of Prop And Comp For Loss Est Rev - State Aid TOTAt. ~ti~ted Revenues Appropriated Fund Balance 4,137,746 DB1049N 4,032,425 11,700 DB1099N 3,050 70,000 DB2499N 6,000 10,000 DB2599N 7,500 3,000 DB2699N 3,000 326,819 DB3099N 326,819 4i378,794 265,000 381,020 DB599N 4,940,285 4~643,794 Page 37 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (DB) HIGHWAY-PART-TOWN Budget Summary Appropriations App - Transportation App - Employee Benefits App - Debt Service TOTAL ApprOpriations Other Budgetary Purposes Interfund Transfers 3,339,469 DB5999N 2,993,119 506,900 DB9199N 570,488 120,280 DB9899N 128,950 3,966,649 3,692,557 500 DB962N 0 973,136 DB9999N 951,237 95t,237 4,643,794 TOTAL A~rO~riafi0n~ And Other Us% 4,940,285 Page 38 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (H) CAPITAL PROJECTS Balance Sheet Assets Cash In Time Deposits TOTAL Cash &ccounts Receivable TOTAL Other Receivables (net) State & Federal Receivables TOTAL State And Federal Aid Receivables Due From Other Funds TOTAL Due From Othe¢ Funds Due From Other Governments TOTAL Due From Other Governments TOTAL Assets 3,819,015 H201 8,376,004 3,819.015 8,376,004 6.494 H380 24,268 6.494 24,268 557.763 H410 30,000 557.763 30,000 115.538 H391 146.865 115,538 146,865 314,878 H440 374.548 314,878 374,548 4,813,688 8,951,684 Page 39 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (H) CAPITAL PROJECTS Balance Sheet Liabilities Accounts Payable 284,390 H600 Retained Percentages, Cont Pay 157.354 H605 TOTAL Retained Percentages 157.354 Bond Anticipation Notes Payable 6.579.100 -f626 TOTAL Notes Payable 6 579,100 Due To Other Funds 105.344 H630 105,344 Unreserved Fund Balance Appropriated 1.794.213 H910 -4,106.713 H911 Unreserved Fund Balance Unappropriated 24,955 24,955 100.423 ~00.423 5.059.000 5.059,000 0 5,t84,378 7.731.505 7.731,505 -3,964.198 -3.964,198 3,767,307 8,951,684 Page 40 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (H) CAPITAL PROJECTS Results of Operation Revenues Misc Revenue, Other Govts 5,251,258 H2389 3,040,294 Interest And Earnings Gifts And Donations Premium & Accrued Interest On Obligations St Aid, Other Home And Comm Serv 280,449 H2401 332,020 H2705 14,064 H2710 557,763 H3989 37,403 80,000 Fed Aid - Cap Projects 1,754,093 H4097 2,146,707 Interfund Transfers 139,135 H5031 50,497 Serial Bonds Bans Redeemed From Appropriations 8,850,000 H5710 838,596 H5731 5,283,000 741,184 602Aii84; ii~37g~o86i Page 41 OSC Municipality Code 470379000000 (H) CAPITAL PROJECTS Results of Operation Expenditures General Govt, Equip & Cap Outlay TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 1,888,265 H19972 90,260 Public Safety Cap Proj 2,036,804 H30972 376,322 Highway, Capital Projects 182,818 H51972 Sanitation, Equip & Cap Outlay Misc Home & Comm Serv, Equip & Cap Outlay 366,981 H87972 210,431 26,243,132 H89892 3,271,821 Debt Principal, Serial Bonds 346,300 H97106 632,500 OTAE Debt Princlpa 346300 Debt Interest, Serial Bonds 577,177 Debt Interest, Bond Anticipation Notes 99,892 H97107 703,428 H97307 14,519 Transfers, Other Funds 369,897 H99019 Page 42 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (H) CAPITAL PROJECTS Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT ~ EXPENDITURES AND OTHER USES Fund Equity - End of Year 11,781,389 H8021 -2,312,499 11,781,389 H8022 -2,312,499 18,017,378 11,379,086 32,111,266 5,299,280 -2,312,499 H8029 3,767,307 Page 43 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (K) GENERAL FIXED ASSETS Balance Sheet Assets Land Buildings Improvements Other Than Buildings Machinery & Equipment Construction Work In Progress Infrastructure TOTAL Fixed ~%ts (net) TOTAL A~i~ 97,735,127 K101 100,748,257 12,728,828 K102 26,272,501 30,693,428 K103 17,482,498 14,457,262 K104 14,642,610 3,428,181 K105 3,450,335 75,373,389 K106 76,016,564 238;612,765 238;612,765 234,416.2!5 234 Page 44 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (K) GENERAL FIXED ASSETS Balance Sheet Fund Equity Total Non-Current Govt Assets 234,416,215 K159 238,612,765 Page 45 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SF) FIRE PROTECTION Balance Sheet Assets Cash In Time Deposits Due From Other Funds 109,271 SF201 27,655 74,366 SF391 155,581 Page 46 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SF) FIRE PROTECTION Balance Sheet Liabilities Accounts Payable TOTAL Accounts Payable Deferred Revenues TOTAL Deferred Revenues TOTAL Liabilities Unreserved Fund Balance Appropriated TOTAL Unreserved Fund Balance - Appropriated unreservea Fund Balance unappropriated TOTAL Unreserved Fund Balance - Unappropriated TOTAL Fund Equity TOTAL Liabilities And Fund Equity 12,656 SF600 15,186 12,656 15,186 156.201 SF691 155,581 156,201 155.581 168,857 170,767 5.700 SF910 6,900 5,700 6,900 9,081 SF91' 5.569 9,081 5,569 14,781 12,469 183.638 183,236 Page 47 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SF) FIRE PROTECTION Results of Operation Revenues Real Proper~y Taxes Interest & Penalties On Rea~ Prop Taxes Interest And Earnings 541,463 SF1001 589,163 475 SFI090 120 3,229 SF2401 588 Page 48 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SF) FIRE PROTECTION Results of Operation Expenditures Fire Protection, Contr Expend 550,575 SF34104 592,182 Intedund Loans 10 SF97957 Page 49 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SF) FIRE PROTECTION Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 20,198 SF8021 14,780 20,198 SF8022 14,780 545,167 589,871 550,584 592,182 14,780 SF8029 12,469 Page 50 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SM) MISCELLANEOUS Balance Sheet Assets Cash Cash In Time Deposits Petty Cash TOTAl. Cash Accounts Receivable TOTAL Other Receivables (net} State & Federal Receivables TOTAL State And Federal Aid Receivables Due From Other Funds TOTAL Due From Other Funds Prepaid Expenses TOTAL Prepaid Expanses TOTAL Assets 113,394 SM200 251,734 20,792 SM201 4,213 1,450 SM210 1,450 135 636 257,397 72,532 SM380 8,231 ;72,532 8,231 16,822 SM410 2,649 ; 16,822 2,649 147,978 SM391 226,646 147978 226646 23,875 SM480 18,908 18,9o8 396,842 513,831 Page 51 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SM) MISCELLANEOUS Balance Sheet Liabilities Accounts Payable TOTAL AccoOilts Payable Other Liabilities Deferred Revenues TOTAL De,~rl~d Revenues TOTAL Llab~iifles Unreserved Fund Balance Unaoeroonated TOTAL uabliitles A~ld Fund Equity 145,172 SM600 103,861 145,172 103,861 48.346 SM688 ~8;346 o 185.612 SM691 197.884 185,612 197,884 379,13l ~01,745 17.711 SM911 212.086 17,711 212,086 17,71:1 212~086 396,842 513,831 Page 52 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SM) MISCELLANEOUS Results of Operation Revenues Real Property Taxes Interest & Penalties On Real Prop Taxes Other General Departmental Income Misc Revenue, Other Govts Interest And Earnings Commissions Refunds of Prior Year's Expenditures Unclassified (specify) TOTAL Miscellaneous LOCal :Sources St Aid Other Aid (specify) TOTAL State Aid Federal Aid * Other TOTAL Federal J~ld TOTAL Revenues TOTAL Detail Revenues And Other Sources 676,900 SM1001 660,000 518 SM1090 120 120 2,526,821 SM1289 2,305,154 20,970 SM2389 23,350 6,071 SM2401 1,031 6,490 SM2450 6,255 385 SM2701 14,106 SM2770 167 385 14,273 18.593 SM3089 4.043 18,593 4,043 157.258 SM4089 75.193 157,258 75.193 3¢414,006 - 3,089,419 3,414,006 3,089,419 Page 53 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SM) MISCELLANEOUS Results of Operation Expenditures Other Gen Govt Suppod, Contr Expend Insect Control, Pers Serv Insect Control, Contr Expend Insect Control, Empl Bnfls 182,040 SM19894 190,460 49,996 SM40681 44,437 32,841 SM40684 22,494 4,960 SM40688 5,080 Other Transportation, Pers Serv Other Transportation, Ewuip & Cap Outlay Other Transportation, Contr Expend Other Transportation, Empl Bnfls 1,265,815 SM56801 1,264,097 292,082 SM56802 355,291 901,642 SM56804 405,524 347,695 SM56808 319,656 Misc Home & Comm Serv, Contr Expend 12,102 SM89894 18,748 Debt Principal, Serial Bonds Debt Principal, Bond Anticipation Notes 150,000 SM97106 150,000 300,000 SM97306 3,716 Debt Interest, Serial Bonds Debt Interest, Bond Anticipation Notes ~153;716 91,902 SM97107 89,326 54,348 SM97307 26,214 Transfers, Capital Projects Fund -133,925 SM99509 Pa9e 54 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SM) MISCELLANEOUS Changes in Fund Equi[y ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 155,201 SM8021 17,711 155,201 SM8022 17,711 3,414,006 3,089,419 3,551,497 2,895,044 17,711 SM8029 212,086 Page 55 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SP) PARK Balance Sheet Assets Cash In Time Deposits Due From Other Funds 617,203 182,024 SP201 639,100 SP391 224,369 ;;224,369 863~469 Page 56 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (sP) PARK Balance Sheet Liabilities Accounts Payable 9,880 TOTAL A~cou~Its Payable 9,880 Due To Other Funds Due To Other Governments TOT~ I0~ To ~tti~ ~vern~t~ Deferred Revenues Unreserved Fund Balance Appropriated Unreserved Fund Balance Unappropriated TOTAL unrese~d F~nd Balance. U~iappropriated TOTAL ~d Eq~ty SP600 19,735 19,735 SP630 15.191 0 15,191 14.675 SP631 4.498 14,6~5 4,498 195.515 SP691 224.369 195,515 224,369 220,07*0 263,793 93.353 SP910 175.000 9~$53 ~75,000 485,804 SP911 424.676 485,804 424,676 579,157 599,676 863,469 Page 57 OSC Municipality Code 470379000000 (SP) PARK Results of Operation Revenues Real Property Taxes Interest & Penalties On Real Prop Taxes Interest And Earnings Refunds of Prior Year's Expenditures Unclassified (specify) TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 976,009 SPI001 972,761 856 SP1090 197 17,814 SP2401 5,546 SP2701 9,893 63,235 SP2770 71,597 Page 58 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SP) PARK Results of Operation Expenditures Parks, Pers Serv 341,526 SP71101 344,107 Parks, Equip & Cap Outlay 124,206 SP71102 230,446 Parks, Contr Expend 337,047 SP71104 317,907 Parks, Empl Bnfts 44,102 SP71108 48,274 Debt Principal, Serial Bonds 50,000 SP97106 55,000 Debt Principal, Bond Anticipation Notes SP97306 37,718 Debt Interest, Serial Bonds Debt Interest, Bond Anticipation Notes 3,297 SP97107 1,727 SP97307 4,296 Transfers, Capital Projects Fund 33,274 SP99509 1~039¢47S Page 59 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SP) PARK Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT ~ EXPENDITURES AND OTHER USES Fund Equity - End of Year 454,695 SP8021 579,157 454,695 SP8022 579,157 1,057,914 1,059,994 933,452 1,039,475 579,157 SP8029 599,676 Page 60 OSC Municipality Code 470379000000 (SR) REFUSE AND GARBAGE Balance Sheet Assets Cash rn Time Deposits Petty Cash Accounts Receivable State & Federal Receivables Due From Other Funds Prepaid Expenses TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 1,190,890 SR201 917,020 400 SR210 400 91,417 SR380 99,712 7,265 SR410 892 335,325 SR391 761,295 46,670 SR480 42,982 Page 61 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SR) REFUSE AND GARBAGE Balance Sheet Liabilities Accounts Payable 147,476 TOTAL Accounts Payable 147.476 Tax Anticipation Notes Payable TOTAL Notes Payable 0 Due To Other Governments TOTAL Due To Other Governments 0 Deferred Revenues 553.716 TOTAL Deferred Revenues 553,7t 6 TOTAL Liabilities 701,192 Reserve For Encumbrances TOTAL Reserve For Encumbrances 0 Unreserved Fund Balance Appropnated 100.000 TOTAL Unreserved Fund Balance - Appropriated 100,000 Unreserved Fund Balance Unappropriated 870.774 TOTAL Unreserved Fund :Balance .Unappropriated 870,774 TOTAL Fund Equity 970,774 TOTAL Liabilities And Fund Equity 1.671,966 SR600 201,152 201,152 SR620 300.000 300,000 SR631 3.098 3,098 SR691 611.818 611,818 1 ,I t 6,069 SR821 0 SR910 150.000 150,000 SR911 556.232 556,232 T06,232 1,822,301 Page 62 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SR) REFUSE AND GARBAGE Results of Operation Revenues Real Property Taxes Interest & Penalties On Real Prop Taxes Refuse & Garbage Charges 2,070,745 SR1001 1,907,340 1 907 340 1,816 SR1090 387 1,768,732 SR2130 1,579,897 Misc Revenue, Other Govts 854 SR2389 Interest And Earnings 35,907 SR2401 8,404 Permits, Other 162,260 SR2590 178,982 Sales of Scrap & Excess Materials Insurance Recoveries Refunds of Prior Year's Expenditures St Aid, Other Aid (specify) 207,733 SR2650 285,373 SR2680 3,533 889 SR2701 0 68,971 SR3089 19,701 lg,701 3 98~ Interfund Transfers 369,897 SR5031 TOTAL h[~rfU~ Tra~ : 369;8§~ 3,983;617 Page 63 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SR) REFUSE AND GARBAGE Results of Operation Expenditures Payment of Mta Payroll Tax,contr Expend SR19804 2,868 Refuse & Garbage, Pers Serv Refuse & Garbage, Equip & Cap Outlay Refuse & Garbage, Contr Expend 971,055 SR81601 1,014,794 43,812 SR81602 5,451 1,992,428 SR81604 1,831,977 State Retirement, Empl Bnfts 90,241 SR90108 ?6,304 Social Security, Empl Bnfts 74,246 SR90308 77,572 Worker's Compensation, Empl Bnfts 48,203 SR90408 45,864 Disability Insurance, Empl Bnfts 24,555 SR90558 26,657 Debt Principal, Serial Bonds Debt Principal, Bond Anticipation Notes 416,600 SR97106 427,900 135,000 SR97306 135,000 Debt Interest, Serial Bonds 222,007 SR97107 213,620 Debt Interest, Bond Anticipation Notes 17,617 SR97307 15,690 Interfund Loans SR97957 57 Transfers, Other Funds 243,529 SR99019 374,406 Page 64 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SR) REFUSE AND GARBAGE Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 562,262 SR8021 970,774 562,262 SR8022 970,774 4,687,804 3,983,617 4,279,292 4,248,159 970,774 SR8029 706,232 Page 65 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (ss) SEWER Balance Sheet Assets Cash In Time Deposits 287,439 SS201 292,878 Sewer Rents Receivable 1,871 SS360 1,844 Due From Other Funds 974 SS391 2,660 Page 66 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (ss) SEWER Balance Sheet Liabilities Accounts Payable TOTAL Aci=ounts Payable Deferred Revenues TOTAL Deferred Revenues TOTAL Liabilities Unreserved Fund Balance APProPriated TOTAL Unreserved Fund Baiance- Appropriated Unreserved Fund Balance Unappropriated TOTAL Unreserved :Fund Balance -Unappropriated TOTAL Fuiid Equity TOTAL Uabititias And Fund Equity 872 SS600 3,233 872 3,233 1.058 SS691 1.043 1~058 ' ,043 ~,930 4,276 75.000 SS910 232.100 ?5,000 232,100 213.354 SS911 61.007 213,354 61,007 288,354 293,107 290,284 297,383 Page 67 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (ss) SEWER Results of Operation Revenues Real Property Taxes 3,245 SS1001 4,500 Special Assessments 2,422 SS1030 2,422 6,922 Interest & Penalties On Spec Assessments 4 SS1091 1 Sewer Charges 34,565 SS2122 36,281 Interest And Earnings 5,926 SS2401 751 Page 68 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SS) SEWER Results of Operation Expenditures Sewage Treat Disp, Contr Expend 26,868 SS81304 31,313 Debt Principal, Serial Bonds Debt Principal, Bond Anticipation Notes 1,960 SS97196 2,250 3,700 SS97306 4,031 Debt interest, Serial Bonds 304 SS97107 243 Debt Interest, Bond Anticipation Notes 419 SS97307 1,365 Page 69 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SS) SEWER Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity-Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity-End of Year 275,444 SS8021 288,354 275,444 SS8022 288,354 46,162 43,956 33,252 39,203 288,354 SS8029 293,107 Page 70 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SS) SEWER Budget Summary Estimated Revenues Est Rev - Real Property Taxes Est Rev - Departmental Income Est Rev - Use of Money And Property Appropriated Fund Balance 4,500 SS1049N 4,375 33,000 SS1299N 33,000 5,705 SS2499N 5,100 42,4!5 75,000 SS599N 232,100 Page 71 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (SS) SEWER Budget Summary Appropriations App - General Government Support 12,000 SS 1999N 12,000 App - Home And Community Services 37,500 SS8999N 187,500 App - Debt Service 68,705 SS9899N 75,075 274i575 Page 72 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (TA) AGENCY Balance Sheet Assets Cash 10,351,060 TA200 19,176,273 Time Deposits 444,196 TA201 356,707 TOTAECa~h ; Due From Other Funds 600 TA391 1,166 Page 73 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (TA) AGENCY Balance Sheet Liabilities Due To Other Funds 69,433 TA630 28,786 Due To Other Governments 10,024,906 TA631 18,948,332 Income Executions TA23 823 Assoc & Union Dues 11,585 TA24 11,874 Guaranty & Bid Deposits 689,933 TA30 544,330 Page 74 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 Balance Sheet Page 75 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 Balance Sheet Page 76 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (V) DEBT SERVICE Results of Operation Interest And Earnings V2401 Premium & Accrued Interest On Obligations V2710 70,614 Serial Bonds V5710 2,125,000 Page 77 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (V) DEBT SERVICE Results of Operation Expenditures Fiscal Agents Fees, Contr Expend V13804 65,133 Debt Principal, Serial Bonds V97106 2,090,000 Debt Interest, Serial Bonds V97107 40,481 Repayments To Esc Agent Adv Ref Bonds V99914 Page 78 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (V) DEBT SERVICE Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year V8021 V8022 2,195,614 2,195,614 V8029 Page 79 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (w) GENERAL LONG-TERM DEBT Balance Sheet Assets Total Non-Current Govt Liabilities 39,646,426 W129 43,251,553 Page 80 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2009 (W) GENERAL LONG-TERM DEBT Balance Sheet Bonds Payable 32,175,000 W628 35,418,000 Page 81 OSC Municipality Code 470379000000 TOWN OF Southold Financial Comments For the Fiscal Year Ending 2009 Page 82 TOWN OF Southold ARRA Reporting For the Fiscal Year Ending 2009 (A} GENERAL Revenues Fed Aid Other Public Safety Fed Aid, Programs For Aging Total ARRA Revenues: A4389 A4772 12,000 34,031 46,031 Page 83 TOWN OF Southold ARRA Reporting For the Fiscal Year Ending 2009 (A) GENERAL Expenditures Police, Equip & Cap Outlay Programs For Aging, Contr Expend Total ARRA Expenditures: A31202 A67724 12,000 34,031 46,031 Page 84 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2009 Water and Other Purposes Exempt From Constitutional Debt Limit Tax AnticiPation Note No. 2009000001 EDPCODE Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year 2P18611 Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) 2P18613 Paid During the Fiscal Year (do not include renewals here) 2P18615 Outstanding End of the Fiscal Year 2P18617 Final Maturity Date Amount 12/15/2009 Solid Waste District .9500 0 0 300,000 300,000 2/15/2010 Total Tax Anticipation Note Outstanding Beginning of Year Prior Year Adjustment Issued During Fiscal Year Paid During Fiscal Year Outstanding End of Year Amount 0 0 300,000 0 300,000 Page 85 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2009 indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note N°i 2004000001 Month and Year of Issue Purpose of Issu~ Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 4/23/2004 ~et Sweeper/Bayloader .0130 2P18761 19,000 0 2P18763 0 2P18765 19,000 2P18767 0 4/23/2009 Bond Anticipation Note No. 2007000005 Month and Year of Issue purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 9/7~2007 [he ~e~.R~ad Improve .9900 2P18761 27,000 0 2P18763 0 2P18765 3,000 2P18767 24,000 9/7/2017 Bond Anticipation Note No. 2004000003 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include, r~newals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE 2P18761 2P18763 2P18765 2P18767 Amount 9/10/2004 Town Hall Annex II .0150 20,000 0 20,000 0 9/10/2009 Page 86 OSC Municipality Code 470379000000 TOWN OF Southold Statement of indebtedness For the Fiscal Year Ending 2009 indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. 2007000002 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not i:nclude renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 4/20/2007 Air Vac Drain Cleaner .0375 2P18761 222,000 0 2P18763 2P18765 2P18767 222,000 0 4/20/2012 Bond Anticipation Note No. 2007000004 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 9/7/2007 Ihe Sea Road Improve .9900 2P18761 150,000 0 2P18763 0 2P18765 50,000 2P18767 100,000 9/7/2012 Bond Anticipation Note No. 2008000001 Month and Year of issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE 2P18761 2P18763 2P18765 2P18767 Amount 4/19/2008 Center Improvements 2.0000 72,000 0 0 18,000 54,000 4/17/2012 Page 87 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2009 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. 2008000003 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do net include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 9/5/2008 ;olid Waste Equipment .9900 2P18761 490,000 0 2P18763 0 2P18765 0 2P18767 490,000 9/5/2013 Bond Anticipation Note No. 2007000007 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 12/5/2007 ver Dist Improvements .0335 2P18761 121,300 0 2P18763 0 2P18765 121,300 2P18767 0 4/20/2027 Bond Anticipation Note No. 2004000002 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE 2P18761 2P18763 2P18765 2P18767 Amount 9/10/2004 Landfill Equipment .0150 135,000 0 135,000 0 9/10/2009 Page 88 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2009 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. ?006000001 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 9/8/2006 !mergency Generators .0373 2P18761 85,000 0 2P18763 0 2P18765 85,000 2P18767 0 9/8/2011 Bond Anticipation Note No. 2004000004 Month and Year of issue P~rpo~e 0~ issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 9/10/2004 Police Car Cameras .0150 2P18761 18,000 0 2P18763 2P18765 2P18767 18,000 0 9/10/2009 Bond Anticipation Note No. 2008000004 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 9/5/2008 ;nt Domain Acquisition .9900 2P18761 400,000 0 2P18763 0 2P18765 21,000 2P18767 379,000 9/5/2013 Page 89 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2009 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. 2008000002 Month and Year of Issue Purpose of Issue Current Interest Rate Qutstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 9/5/2008 Fax Receiver Software .9900 2P18761 75,000 0 2P18763 0 2P18765 0 2P18767 75,000 9/5/2013 Bond Anticipation Note No. 2003000001 Month and Year of Issue Purpose of !ssue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 9/12/2003 New London Terminal 1.7300 2P18761 1,200,000 0 2P18763 0 2P18765 350,000 2P18767 850,000 9/1 ~2006 Bond Anticipation Note No. 2007000006 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE 2P18761 2P18763 2P18765 2P18767 Amount 9/~2007 Animal Shelter .9900 2,880,000 0 300,000 2,580,000 9/7/2012 Page 90 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2009 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. 2008000006 Month and Year of Issue Purpose of Issue Current Interest Ra[~ Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 12/16/2008 ck Park District Sports .9900 2P18761 199,800 0 2P18763 0 2P18765 109,800 2P18767 90,000 9/5/2013 Bond Anticipation Note No. 2008000007 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 4/18/2008 _ Highway Dump Truck 2.0000 2P18761 110,000 0 2P18763 0 2P18765 8,000 2P18767 102,000 4/18/2013 Bond Anticipation Note No. 2008000005 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning Of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 12/16/2008 ~s!e District Equipment .9900 2P18761 100,000 0 2P18763 0 2P18765 0 2P18767 100,000 9/5/2013 Page 91 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2009 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipati°n Note No. 2008000008 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 4/18/2008 wn Hall Improvements 2.0000 2P18761 95,000 0 2P18763 0 2P18765 0 2P18767 95,000 4/18/2013 Bond Anticipation Note No. 2007000003 Month and Year of Issue RU~pose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During ihe Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 4/20/2007 Center Improvements 2,0000 2P18761 160,000 0 2P18763 0 2p18765 40,000 2P18767 120,000 4/20/2012 Total Bond Anticipation Note Outstanding Beginning of Year Prior Year Adjustment Issued During Fiscal Year Paid During Fiscal Year Outstanding End of Year *** Bond Anticipation Notes Redeemed From Bond Proceeds During Fiscal Year 2P18885 Amount 6,579,100 0 0 1,520,100 5,059,000 778,916 Page92 OSC Municipality Code470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2009 Indebtedness Not Exempt From Constitutional Debt Limit Bond No. 2004000008 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturi!y Date EDPCODE Amount 7/22/2004 hogue Landfill Closure 1.2010 2P18771 2,865,000 0 2P18773 0 2P18775 250,000 2P18777 2,615,000 2/15/20i8 Bond No. 2000000007 Month and Year of Issue Purpose o(! sue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the FiScal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 571/1999 ."n Space Preservation - 4.7000 2P1~Y~i 1,160,000 0 2P18773 0 2P18775 1,160,000 2P18777 0 5/1/2019 Bond No. 2000000006 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not !0olude renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 5/1/1998 .~ral Land Preservation 4.8500 2P18771 1,120,000 0 2P18773 0 = 2P18775 1,120,000 2P18777 0 5/18/2018 Page 93 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2009 Indebtedness Not Exempt From Constitutional Debt Limit Bond No. 2005000004 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 2/8/2005 ',efunding Serial Bonds 2.5000 2P18771 1,370,000 0 2P18773 0 2P18775 265,000 2P18777 1,105,000 2/15/2015 Bond No. 2005000003 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 3/1/2005 New London Terminal .0375 2P18771 2,400,000 0 2P18773 0 2P18775 150,000 2P18777 2,250,000 9/1/2021 Bond No. 2009000003 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outs[anding End of the Fiscal Year Final Maturity Date EDPCODE 2P18771 2P18773 2P18775 2P18777 Amount 5~112009 Refunding Bonds 2.0000 0 0 2,125,000 2,125,000 5/1/2019 Page94 OSC Municipality Code470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2009 Indebtedness Not Exempt From Constitutional Debt Limit Bond No. 2000000002 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE 2P18771 2P18773 2P18775 2P18777 Amount 2/15/1991 Various 6.3750 300,000 0 0 100,000 200,000 2/15/2011 Bond No. 2009000002 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE 2P18771 2P18773 2P18775 2P18777 Amount 3/15/2009 Various Purposes 3.0000 0 0 5,283,000 5,283,000 3/15/2030 Bond No. 2004000009 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (de not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 9/15/2004 Mattituck Park District .0314 2P18771 55,000 0 2P18773 0 2P18775 55,000 2P18777 0 9/15/2009 Page 95 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2009 Indebtedness Not Exempt From Constitutional Debt Limit Bond No. 2007000001 Month and Year of Issue Purpose of I~sue Current Interest Rate Outstanding Beginning of Year 2P187'71 Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) 2P18773 Paid During the Fiscal Year (do not include renewals here) 2P18775 Outstanding End of the Fiscal Year 2P18777 Final Maturity Date EDPCODE Amount 4/15/2007 ic Improvement Bonds .0400 13,950,000 0 0 725,000 13,225,000 4/15/2030 Bond No. 2000000014 Month and Year of Issue Purpose o( Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE 2P18771 2P18773 2P18775 2P18777 Amount 2/15/1996 FI Landfill Closure 3.9000 105,000 0 0 15,000 90,000 12/15/2014 Page 96 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2009 Indebtedness Not Exempt From Constitutional Debt Limit Bond No. 2008000009 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Prior Year Adjustment Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date EDPCODE Amount 5/15/2008 'ious Purposes--2008 .0400 2P18771 8,850,000 0 2P18773 0 2P18775 325,000 2P18777 8,525,000 5/15/2030 Total Bond Outstanding Beginning of 'fear Prior Year Adjustment Issued During Fiscal Year Paid During Fiscal Year Outstanding End of Year Amount 32,175,000 0 7,408,000 4,165,000 35,418,000 0 Total of All Indebtedness Includes Total of Bonds and Notes - Exempt and Not Exempt Total Bond Outstanding Beginning of Year Prior Year Adjustment Issued During Fiscal Year Paid During Fiscal Year Outstanding End of Year Amount 38,754,100 0 7,708,000 5,685,100 40,777,000 Page 97 OSC Municipality Code 470379000000 TOWN OF Southold Maturity Schedule For the Fiscal Year Ending 2009 For Bonds Issued During The Fiscal Year Ended 2009 EDPCODE Indebtedness No. 2009000002 Purpose of Issue Various PurPoses For State Comptroller Use Only 2P3CE Total Principal 2P3PR Date of Issue 2P3DT Interest Rate 2P3PC Final Maturity Date 2P3DM 5,283,000 3/15/2009 3.00000 3/15/2030 Amount of Principal Redeemed in or to be Redeemed in Fiscal Year ending in (The Last Two Digits of the EDP Code Correspond to the Fiscal Year Ended) 2P310 2P311 2P312 2P313 2P314 2P315 2P316 2P317 2P318 2P319 2P320 2P321 2P322 2P323 2P324 2P325 2P326 2P327 2P328 2P329 2P330 123 000 220 000 230 000 180 000 185 000 195 000 205 000 215,000 225,000 230,000 240,000 250,000 260,000 270,000 290,000 300,000 310,000 325,000 330,000 345,000 355,000 Page 98 OSC Municipality 470379000000 TOWN OF Southold Maturity Schedule For the Fiscal Year Ending 2009 For Bonds Issued During The Fiscal Year Ended 2009 EDPCODE Indebtedness No. Purpose of Issue For State Comptroller Use Only 2P3CE Total Principal 2P3PR Date of Issue 2P3DT Interest Rate 2P3PC Final Maturity Date 2P3DM 2009000003 Refunding Bonds 2,125,000 5/1/2009 2.00000 5/1/2019 Amount of Principal Redeemed in or to be Redeemed in Fiscal Year ending in (The Last Two 210 000 230 000 220 000 220000 225 000 225 000 225,000 220,000 235,000 115,000 Digits ~the EDP Code Correspond to the Fiscal Year Ended 2P310 2P311 2P312 2P313 2P314 2P315 2P316 2P317 2P318 2P319 Page 99 OSC Municipality 470379000000 TOWN OF Southold Schedule of Time Deposits and Investments For the Fiscal Year Ending 2009 CASH: On Hand Demand Deposits Time Deposits Total COLLATERAL: - FDIC Insurance Collateralized with securities held in possession of municipality or its agent Total EDP Code 9Z2001 9Z2011 9Z2021 9Z2014 9Z2014A Amount $2,400.00 $29,487,035.00 $13,135,071.00 $42,624,506.00 $1,100,000.00 $56,747,739.00 $57,847,739.00 INVESTMENTS: - Securities (450) Book Value (cost) Market Value at Balance Sheet Date Collateralized with securities held in possession of municipality or its agent 9Z4501 9Z4502 9Z4504A - Repurchase Agreements (451) Book Value (cost) Market Value at Balance Sheet Date Collateralized with securities held in possession of municipality or its agent 9Z4511 9Z4512 9Z4514A Page 100 OSC Municipality Code 470379000000 TOWN OF Southold Local Government Questionnaire For the Fiscal Year Ending 2009 1) Does your municipality have a written procurement policy? 2) Have the financial statements for your municipality been independently audited? If not, are you planning on having an audit conducted? 3) Does your local government participate in an insurance pool with other local governments? 4) Does your local government participate in an investment pool with other local governments? 5) Does your municipality have a Length of Service Award Program (LOSAP) for volunteer firefighters? 6) Does your municipality have a Capital Plan? 7) Has your municipality prepared and documented a risk assessment plan? If yes, has your municipality used the results to design the system of internal controls? 8) Have you had a change in chief executive or chief fiscal officer during the last year? 9) Has your Local Government adopted an investment policy as required by General Municipal Law, Section 39? Response Yes Yes No Yes No Yes No No Yes Page 101 TOWN OF Southold Employee and Retiree Benefits For the Fiscal Year Ending 2009 Account Code 90108 T~tal Part Tirn~ Employees:l ' 266 Description Total # of Full # of Part # of Retirees Expenditures Time Time (All Funds) Employees Employees State Retirement System $838,083.00 187 6~ 90151 Police and Fire Retirement $874'694'0E11 90251 Local Pension Fund $0.06~ 90308' Social Security $1,393,463.11 90401 W° r k e r '~ sCu~nPceen ~ t i ° n- $2~7,819.01 90451 Life Insurance $0.09 90508] Unemployment Insurance $45,158.41~ 90559 Disability Insurance ' $36~985.0~ 90601 Hospital(Dental)and Insurance Medical $4,485,255.8d 90701 Union Welfare Benefits 90858~Supplemental Benefit Payment to $0.00 ! Disabled Fire Fighters 9189~ Other Employee Benefits $40,909.08 52 243 26( 224 12: 172 122 215 1( 102 Total $8,341,367.52 $8,341,357.52 Computed Total From Financial Section (comparative purposes only) Page 102 OSC Municipality 470379000000 TOWN OF Southold Energy Costs and Consumption For the Fiscal Year Ending 2009 Energy Type Gasoline Diesel Fuel Fuel Oil Natural Gas Electricity Coal Total Expenditures $214,469 $372,979 $21,044 $43,806 $302,192 $ Total Volume Units Of Measure i10,612 gallons 202,053 gallons 11,437 gallons 27,800 cubic feet 1,615,967 kilowatts tor, s Alternative Units Of Measure ~herms Page 103 OSC Municipality 470379000000 CERTIFICATION OF CHIEF FISCAL OFFICER I, Scott Russell , hereby certify that I am the Chief Fiscal Officer of the Town of Southold , and that the information provided in the annual financial report of the Town of Southold , for the fiscal year ended 12/31/2009 , is TRUE and correct to the best of my knowledge and belief. By entering the personal indentification number assigned by the Office of the State Comptroller to me as the Chief Fiscal Officer of the Town of Southold , and adopted by me as my signature for use in conjunction with the filing of theTown of Southold's annual financial report, I am evidencing my express intent to authenticate my certification of the Town of Southold's annual financial report for the fiscal year ended 12/31/2009 and filed by means of electronic data transmission. John Cushman Name of Report Preparer if different than Chief Fiscal Officer Scott Russell Name (631) 765-4333 Supervisor Telephone Number Title 04/27/2010 Date of Certification PO Box 1179,Southold, NY 11971 Official Address (631) 765-1800 Official Telephone Number Page 104 Municipality Code 470379000000 TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2009 A. Summary of Significant AccountinR Policies The financial statements of the Town of Southold have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the government's accounting policies are described below. 1. Financial Reporting Entity The Town of Southold, which was established in 1640, is governed by its Charter, the Local Municipal Law and other general laws of the State of New York and various local laws. The Town Board is the legislative body responsible for overall operations, the Supervisor serves as Chief Executive Officer and as Chief Fiscal Officer. Basic services provided include public safety, health, transportation, economic assistance and opportunity, culture and recreation, and home and community services. All governmental activities and functions performed for the Town are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity consists of (a) the primary government which is the Town of Southold, (b) organizations for which the primary government is financially accountable and (c) other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete as set forth in GASB Statement 14. The decision to include a potential component unit in the Town's reporting entity is based on several criteria set forth in GASB 14 including legal standing, fiscal dependency, and financial accountability. Based on the application of these criteria, the following is a brief review of certain entities considered in determining the Town of Southold's reporting entity. Certain special districts of the Town of Southold provide sanitation ferry, and park services to residents and businesses within the districts. These special districts are organized under New York State Town law and have separately elected boards. Long- term debt backed by the full faith and credit of the Town and other financial matters result in a fiscal interdependency with the Town. Accordingly, these special districts have been determined to be component units of the Town of Southold and are presented discretely in a separate column in the combined financial statements to emphasize that they are legally separate from the primary government. These districts include the following: TOWN OF SOUTHOLD Notes To Financial Statements December 31,2009 A. Summary of SiRnificant Accounting Policies (continued) 1. Financial Reporting Entity (continued) The Fishers Island Ferry District, established in 1947 Orient Mosquito District, established in 1916 Fishers Island Waste Management District, established in 1952 Cutchogue-New Suffolk Park District, established in 1953 Orient-East Marion Park District, established in 1969 Southold Park District, established in 1907 Mattituck Park District, established in 1941 Complete financial statements of these component units can be obtained from their respective administrative offices: Orient Mosquito District Main Road Orient, NY 11957 Fishers Island Waste Management District Fishers Island, NY 06390 Cutchogue-New Suffolk Park District P.O. Box 311 Cutchogue, NY 11935 Orient-East Marion Park District Route 25 Orient, NY 11957 Southold Park District P.O. Box 959 Southold, NY 11971 Mattituck Park District P.O. Box 1413 Mattituck, NY 11952 Fishers Island Ferry District Main Street Southold, NY 11971 2. Fund Accounting The Town of Southold uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group, however, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources. The Town records its transactions in the fund types and account groups described below: TOWN OF SOUTHOLD Notes To Financial Statements December 31,2009 A. Summary of Si.qnificant Accounting Policies (continued) 2. Fund Accounting (continued) Fund Cate.qories Governmental Funds Governmental funds are those through which most governmental functions are financed. The acquisition, use and balance of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is upon determination of financial position and changes in financial position. The following are the Town's governmental fund types. General Fund - the principal operating fund which includes all operations not required to be recorded in other funds. Special Revenue Funds - used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. The following Special Revenue Funds are utilized: Highway Funds - To maintain and operate highways. General Fund Part Town - To provide general services outside the Village of Greenport. Special Grant Fund - Segregate and account for projects funded by Community Development revenue. Special District Funds - To provide special services to areas that encompass less than the whole town. Capital Proiects Fund - used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by special assessment funds and trust funds). Fiduciary Funds - used to account for assets held by the local government in a trustee or custodial capacity: Trust and Agency Funds - used to account for money received and held in the capacity of trustee, custodian or agent. These include expendable trusts, non- expendable trusts, and agency funds. Account Groups Account Groups are used to establish accounting control and accountability for general fixed assets and general long-term debt. The two account groups are not "funds". They are concerned with measurement of financial position and not results of operations. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2009 A. Summary of Significant Accounting Policies (continued) Account Groups (continued) The General Fixed Assets Account Group - used to account for land, buildings, improvements other than buildings, and equipment utilized for general government purposes, except those accounted for in proprietary funds. The General Long-Term Debt Account Group - used to account for all long-term debt except that accounted for in proprietary and special assessment funds. 3. Basis of Accounting/Measurement Focus Basis of accounting refers to when revenues and expenditures and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus. Measurement focus is the determination of what is measured, i.e. expenditures or expenses. Modified Accrual Basis - All governmental Funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user charges. Ir expenditures are the prime factor for determining eligibility, revenues from federal and state grants are accrued when the expenditure is made. Expenditures are recorded when incurred except that: Expenditures for prepaid expenses and inventory-type items are recognized at the time of purchase. Principal and interest on indebtedness are not recognized as an expenditure until due. Compensated absences, such as vacations and sick leave, which vests or accumulates, are charged as an expenditure when paid Account Groups - General fixed assets are recorded at actual or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No provision for depreciation is made. General long-term debt liabilities are recorded at the par value of the principal amount. No liability is recorded for interest payable at maturity. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2009 A. Summary of Si.qnificant Accounting Policies (continued) 4. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion of the applicable appropriations is employed in all funds. Encumbrances are reported as reservations of fund balances since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. 5. Assets, Liabilities and Fund Equity Receivables Receivables include amounts due from Federal, State, and other governments and individuals for services provided by the Town. Receivables revenues are recorded as earned or as specific program expenditures are incurred. Inventory- Materials and Supplies Inventory in the General Fund is valued at cost, using weighted average cost method. Inventory in these funds is accounted for under the consumption method. Property, Plant and Equipment - General Fixed assets purchased for general governmental purposes are recorded as expenditures in the governmental funds and are capitalized at cost (or estimated historical cost for assets purchased prior to 1976) in the General Fixed Assets Account Group. Contributed fixed assets are recorded at fair market value at the date received. Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the Town. Therefore, the purposes of stewardship for capital expenditures can be satisfied without recording these assets. No depreciation has been provided on general fixed assets, nor has interest on general fixed assets construction in progress been capitalized. Deferred Revenue Deferred revenues are those where asset recognition criteria have been met, but which revenue recognition criteria have not been met. Such amounts have been deemed to be "measurable" but not "available" pursuant to GAAP. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2009 A. Summary of Si.qnificant Accounting Policies (continued) 5. Assets, Liabilities and Fund Equity (continued) Lon.q-Term Obligations Long-term debt is recognized as a liability of a governmental fund when due. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reported as a fund liability of a governmental fund. The remaining portion of such obligations is reported in the General Long-Term Debt Account Group. Fund Equity- Reservations and Designations Portions of fund equity are segregated for future use and therefore not available for future appropriation or expenditure. Amounts reserved for encumbrances, inventory, and insurance claims, represent portions of fund equity which are required to be segregated in accordance with State law or GAAP. Designations of fund balances in governmental funds indicate the utilization of these resources in the subsequent year's budget or tentative plans for future use. 6. Revenue and Expenditures Property Taxes Real property taxes for the ensuing year are levied annually and become a lien on December 1. Taxes are collected during the period December 1 to May 31, with the first half due January 10 and the second half due May 31. Tax payments made during the period December 1 to December 31 are recognized as revenue in the subsequent year. Taxes for county purposes (apportioned to the area of the county inside the Town of Southold) are levied together with taxes for town and special district purposes as a single bill. The towns and special districts receive the full amount of their levies annually out of the first amounts collected on the combined bills. The county assumes enforcement responsibility for ail taxes levied in the towns (and for unpaid county taxes in the Town). Unpaid village taxes and school district taxes are turned over to the county for enforcement. Any such taxes remaining unpaid at year-end are relieved as county taxes in the subsequent year. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2009 A. Summary of Significant Accounting Policies (continued) 6. Revenue and Expenditures (continued) Interfund Revenues Interfund revenues are quasi-external transactions in the operating funds that represent amounts charged for services or facilities provided by that operating fund. The amounts paid by the fund receiving the benefits of the service or facilities are reflected as an expenditure of that fund. Operating Transfers Operating transfers represent payments to the Risk Retention Fund and Capital Projects Fund from other funds for their appropriate share of the risk retention and capital projects. Insurance The Town assumes the liability for most risk including, but not limited to, property damage and personal injury liability. Judgments and claims are recorded when it is probable that an asset has been impaired or a liability has been incurred and the amount of loss can be reasonably estimated. Compensated Absences Vested or accumulated vacation or sick leave of governmental funds that is expected to be liquidated with expendable available financial resources is reported as an expenditure and a fund liability of the respective fund that will pay it. Amounts of vested or accumulated vacation or sick leave of governmental funds that are not expected to be liquidated with expendable available financial resources are reported in the General Long-Term Debt Account Group. No expenditure is reported for these amounts. In accordance with the provisions of Statement No. 16 of the Governmental Accounting Standards Board, Accounting for Compensated Absences, no liability is recorded for non-vesting accumulating rights to receive sick pay benefits. Total Columns on the General Purpose Financial Statements Total columns on the general-purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or changes in financial position in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of the data. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2009 B. Stewardship, Compliance, Accountability Budgetary Data 1. Budget Basis of Accounting Budgets are adopted annually on a basis consistent with generally accepted accounting principles. Appropriations authorized for the current year are increased by the amount of encumbrances carried forward from the prior year. Budgetary controls for special revenue funds are established in accordance with the applicable grant agreement, which may cover a period other than the Town's fiscal year. Appropriate budgetary adjustments have been made to reflect these grant agreements during the Town's fiscal year. 2. Budget Policies - The budget policies are as follows: a. No later than October 1, the Supervisor submits a tentative budget to the Town Board for the fiscal year commencing the following fiscal year. The tentative budget includes the proposed means of financing for all funds. b. After public hearings are conducted to obtain taxpayer comments, no later than November 20, the Town Board adopts the budget. c. The Town Board must approve all modifications of the budget. However, the Supervisor is authorized to transfer certain budgeted amounts within departments. There are no material violations of finance-related provisions. 3. Material Violations of Finance Related Activities TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2009 B. Stewardship, Compliance, Accountability (continued) 4. Fund Balances 1. Certain funds of the Town apply to areas less than the entire Town. equity at December 31,2009 is allocated as follows: General Fund (Town wide) Special Revenue Funds General Fund Part Town 545,131 Highway Fund -- Part Town 703,033 Special District Funds Orient by the Sea Road Improvement District 1,692 East-West Fire Protection 12,469 Southold Wastewater Disposal 255,565 Fishers Island Sewer 37,542 Solid Waste Management (206,573) Discretely Presented Component Units Fishers Island Waste Management 912,805 Fishers Island Ferry 205,084 Cutchogue-New Suffolk Park 115,247 Southold Park 83,872 Orient-East Marion Park 1,636 Mattituck Park 398,922 Orient Mosquito 7,002 Total $7,617,120 $ 4,543,693 The fund Deficit Fund Balances The capital projects fund and the Solid Waste Management District had a deficit fund balance at December 31, 2009. The capital projects fund deficit will be eliminated as short-term debt is redeemed or converted to permanent financing. The Solid Waste Management District deficit will be eliminated through an ensuing year appropriation. C. Detail Notes on all Funds and Account Groups 1. Assets Cash and Investments Cash consists of funds deposited in demand accounts, time deposit accounts and certificates of deposit with maturities of less than three months. State statutes govern Town investment policies. In addition, the Town has its own written investment policy. Town monies are deposited in FDIC insured commercial banks or trust companies located within the state. The Supervisor is authorized to use demand accounts and certificates of deposits. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2009 C. Detail Notes on all Funds and Account Groups (continued) 1. Assets (continued) Permissible investments include obligations of the U.S. Treasury and U.S. Agencies, repurchase agreements, obligations of New York State or its localities, and investments made by the Cooperative Liquid Asset Security System (CLASS). CLASS is a cooperative investment plan consisting of U.S. Treasury obligations and repurchase agreements relating to treasury obligations. The written investment policy requires that repurchase agreements be purchased from banks located within the state and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least 102 percent of the cost of the repurchase agreement. Collateral is required for demand deposits and certificates of deposit at 102 percent of all deposits not covered by federal deposit insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the state and its municipalities and school districts. Deposits - All deposits, including certificates of deposits, are carried at cost plus accrued interest. Deposits at year-end were entirely covered by federal depository insurance or by collateral held by the Town's custodial banks in the Town's name. At December 31, 2009 the cash in banks was $42,622,106 and collateral held against cash in banks was $57,847,739 consisting of FDIC insurance and/or securities held in the name of the Town of Southold. Restricted Cash Restricted Cash consists of assessments collected by the Receiver of Taxes not yet remitted to the appropriate governmental entity. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2009 C. Detail Notes on all Funds and Account Groups (continued) 2. Fixed Assets A summary of changes within the General Fixed Assets Account Group for the Town of Southold for the year ended December 31,2008 is as follows: Primary Government: Land Buildings & Improvements Other Improvements Construction in Progress Infrastructure Machinery & Equipment Total Balance Balance 01/01/2009 Additions Deletions 12/31/2009 $95,541,778 $3,013,130 $98,554,908 8,829,506 3,104,220 $ 19,071 11,914,655 13,645,008 114,583 2,759,157 11,000,434 3,428,182 468,313 446,160 3,450,335 72,869,891 401,809 73,271,700 111038,289 478,389 324,872 11,191,806 $205.352.654 $7.580.444 $ 3.549.260 $209,383,838 Component Units: Land Buildings & Improvements Other Improvements Infrastructure Machinery & Equipment Total Balance 01/01/2009 Additions Deletions $2,193,349 3,899,322 17,379,839 2,172,078 3,418,972 $29,063,560 $10,458,524 5,900 $10,903,675 572,785 31,8330 $11,069,042 $10,903,675 Balance 12/31/2009 $2,193,349 14,357,846 6,482,064 2,744,863 3,450,805 $29,228,927 Interfund Receivables and Payables Interfund receivables and payables for the primary government at December 31, 2009 were as follows: Fund General Fund Whole Town $ 212,878 General Fund Part Town 993,586 Highway Fund Part Town 223,932 East-West Fire Protection District155,581 Solid Waste Management District 670,232 Wastewater Disposal District 1,183 Fishers Island Sewer District 1,477 Capital Projects 131,674 Trust & Agency 1,166 Total Interfund $ 2.391.709 Interfund Interfund Receivables Payables $ 2,391,6O2 83 24 $ 2,391,709 TOWN OF SOUTHOLD Notes To Financial Statements December 31,2009 C. Detail Notes on all Funds and Account Groups (continued) 4. Due To/From Primary Government and Component Units Component Units: Fishers Island Waste Management District Fishers Island Ferry District Orient Mosquito District Cutchogue-New Suffolk Park District Southold Park District Orient-East Marion Park District Mattituck Park District Primary Government General Fund Trust and Agency Amount Receivable $ 91,063 207,573 19,073 30,994 75,101 8,615 109,659 Amount Payable $ 513,316 281762 Totals $ 542.078 $ 542.078 5. Indebtedness Short-Term Debt Liabilities for bond anticipation notes (BAN's) are generally accounted for in the capital projects funds. The notes or renewal thereof may not extend more than two years beyond the original date of issue unless a portion is redeemed within two years and within each 12 month period thereafter. State law requires that BAN's issued for capital purposes be converted to long-term obligations within five years after the original issue date. However, BAN's issued for assessable improvement projects may be renewed for periods equivalent to the maximum life of the permanent financing, provided that stipulated annual reductions of principal are made. To Be Redeemed 2010 Interest Budget Description Amount Rate Appropriations Bonds Various Purposes $ 371,000 2.00% $ 117,000 $ 254,000 Various Purposes 3,838,000 .99% 492,000 3,346,000 New London Wharf 850,000 1.73% 100,000 750,000 Total $ 5.059.000 $ 709.000 $ 4.350.000 A $300,000 tax anticipation note (TAN) issued on December 15, 2009 is accounted for in the Refuse and Garbage Fund. This note bears an interest rate of .95% and is due on February 15, 2010. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2009 C. Detail Notes on all Funds and Account Groups (continued) 5. Indebtedness (continued) Long-Term Debt a) At December 31, 2009 the total outstanding indebtedness of the Town, excluding the above obligations aggregated $35,418,000. Of this amount, $33,374,425 was subject to the constitutional debt limit and, combined with the short-term debt listed above, represented 5.21% of its debt limit. b) Serial Bonds - The Town borrows money in order to acquire land or equipment or construct buildings and improvements. This enables the cost of these capital assets to be borne by the present and future taxpayers receiving the benefit of the capital assets. These long-term liabilities, which are full faith and credit debt of the local government, are recorded in the General Long-Term Debt Account Group. The provision to be made in future budgets for capital indebtedness represents the amount exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the long-term liabilities. c) Other Lonq-Term Debt - In addition to the above long-term debt, the local government had the following non-current liabilities: Judgments & Claims Payable - Represents the value of the outstanding liability due the United States Department of Justice for an action brought against the Fishers Island Ferry District. · Compensated Absences - Represents the value of earned and unused portion of the liability for compensated absences. d) Summary Long-Term Debt - The following is a summary of long-term liabilities outstanding at December 31, 2009 by fund type and account group: Liability Serial Bonds Judgments & Claims Payable Compensated Absences General Long Term Debt Account Group Discretely Presented Component Unit Total $ 33,168,000 $ 2,250,000 $ 35,418,000 47,664 47,664 7,785,889 7,785,889 TotalLong-Term Debt Account Greup $ 40,953,889 $ 2,297,664 $ 43.251.553 TOWN OF SOUTHOLD Notes To Financial Statements December 31,2009 C. Detail Notes on all Funds and Account Groups (continued) 5. Indebtedness (continued) Long-Term Debt (continued) e) The following is a summary of changes in the long-term liabilities for the period ended December 31,2009: Bonds and Notes Judgments and/Claims Compensated Payable Absences Payable at beginning of Year $ 32,175,000 $ 93,102 $ 7,378,323 Additions 7,408,000 407,566 Deletions 4,165,000 45,438 Payable at end of Year $ 35.418.000 $ 47,664 $ 7,785,889 Additions and deletions to compensated absences are shown net since it is impracticable to determine these amounts separately. f) The following table summarizes the Town's future debt service requirements for Serial Bonds as of December 31, 2009: Year Endinq Principal Inte~st 2010 2,043,000 1,445,066 2011 2,165,000 1,268,833 2012 2,130,000 1,195,581 2013 1,965,000 1,125,731 2014 1,980,000 1,056,464 2015-2019 9,610,000 4,178,683 2020-2024 7,310,000 2,492,775 2025-2029 6,835,000 1,013,625 2030 1,380,000 29,547 Totals $35.418.000 $13,806,305 6. Retirement System Plan Description The Town participates in the New York Employee's Retirement System, the New York State Policemen's and Firemen's Retirement System and the Public Employee's Group Life Insurance Plan (Systems). These are cost-sharing multiple-employer retirement systems. The Systems provide retirement benefit as well as death and disability benefits. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2009 C. Detail Notes on all Funds and Account Groups (continued) 6. Retirement System (continued) The New York State Retirement and Social Security Law (NYSRSSL) govern obligations of employers to contribute and benefits to employees. As set forth in the NYSRSSL, the Comptroller of the State of New York (Comptroller) serves as sole trustee and administrative head of the Systems. The Comptroller shall adopt and may amend rules and regulations for the administration and transactions of the business of the Systems and for the custody and control of their funds. The Systems issue a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing the New York State and Local Retirement System, 110 State Street, Albany, N. Y. 12244. Funding Policy The Systems are noncontributory except for employees who joined the New York State and Local Employees' Retirement System after July 27, 1976 who contribute 3% of their salary. Under the authority of the NYSRSSL, the Comptroller annually certifies the rates expressed as proportions of payroll of members, which shall be used in computing the employers' contributions. The required contributions for the current year and two preceding years were as follows: ERS PFRS 2009 $ 794,550 $ 861,865 2008 $ 932,918 $ 905,458 2007 $ 980,628 $ 967,286 Since 1989, the Systems' billings have been based on Chapter 62 of the Laws of 1989 of the State of New York. This legislation requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the Systems' fiscal years ending March 31, 1988 and 1989 (which otherwise were to have been paid on June 30, 1989 and 1990, respectively) over a 17-year period, with an 8.75% interest factor added. Local governments were given the option to prepay this liability. The Town elected to make the full payment on December 15, 1993, by issuing serial bonds to replace this debt. On May 14, 2003, Chapter 49 of the laws of 2003 of the State of New York was enacted which made the following changes to the Systems: · Requires minimum contributions by employers of 4.5% of payroll every year, including years in which the investment performance would make a lower contribution possible. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2009 C. Detail Notes on all Funds and Account Groups (continued) 6. Retirement System (continued) Changes the cycle of annual billing such that the contribution for a given fiscal year will be based on the value of the pension fund on the prior April 1st (e.g. billings due February 2005 would be based on the pension value as of March 31, 2003). On July 30, 2004, Chapter 260 of the Laws of 2004 of the State of New York was enacted that allows local employers to bond or amortize a portion of their retirement bill for up to 10 years. This law also requires participating employers to make payments on a current basis, while allowing local employers to bond or amortize existing unpaid amounts relating to the System's fiscal years ending March 31,2005 through 2007. Chapter 260 of the Laws of New York State changed the annual payment due date for employers who participate in the New York State and Local Employees' Retirement System and the New York State and Local Police and Fire Retirement System. The December 15 payment due date changed to February 1. The covered salary period (April 1 - March 31 ) will not change for the calculation. The Town of Southold has elected to fund its retirement billings currently. 7. Post Retirement Benefits In addition to providing pension benefits, the Town provides health insurance coverage and survivor benefits for retired employees and their survivors. Substantially all Town employees may become eligible for these benefits if they reach normal retirement age while working for the Town. Health care benefits and survivors' benefits are provided through either an insurance company or a self-funded plan whose premiums are based on the benefits paid during the year. The Town recognizes the cost of providing benefits by recording its share of insurance premiums or the actual benefits paid from the General Fund as expenditure in the year paid. During the year, $4,330,349 was paid on behalf of 98 retirees and 207 active employees and is recorded as expenditures in the General Fund. The cost of providing benefits for retirees is not separable from the cost of providing benefits for active employees. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2009 C. Detail Notes on all Funds and Account Groups (continued) 8. Compensatory Absences Town employees are granted vacation and sick leave and earn compensatory absences in varying amounts. In the event of termination or upon retirement, an employee is entitled to payment for accumulated vacation and sick leave and unused compensatory absences at various rates subject to certain maximum limitations. Estimated vacation and sick leave and compensatory absences accumulated by governmental fund type employees have been recorded in the general long-term obligations account group. Accumulated vacation and sick leave are recorded as a long-term liability in the general long-term debt account group if payable from future financial resources, or as a fund liability and expenditures if payable from current resources. D. Commitments and ContinRencies The Town is self-insured for medical insurance and general liability insurance. The amount of medical claims outstanding at December 31, 2009 is $168,376. The amount of general liability claims outstanding at December 31, 2009 is $3,396. These amounts have been reserved against fund balance in the General Fund. The Town also has established an insurance reserve in the General Fund for medical and liability claims the outcome of which are presently unknown. 1. Landfill Closure and Post Closure Care Costs The Town ceased accepting waste at its Cutchogue landfill as of October 8, 1993. The Town entered into a stipulation of settlement with the New York State Department of Environmental Conservation in October of 1994 in which all charges of operational violations at the Cutchogue landfill were dropped. Under the stipulation, the Town agreed to close and place a final cover over the landfill and to pay a civil penalty of $650,000 over seven years. Construction of the final cover commenced in the summer of 2001 and was completed in the fall of 2003. In addition to placement of the final cover on the landfill, state and federal regulations presently require the Town to perform certain maintenance and monitoring functions at the site for up to thirty years. Actual costs associated with the placement of the final cover totaled $7,681,719. Financing for closure activities was provided through a $2,000,000 grant from the New York State Department of Environmental Conservation with the balance provided with a state subsidized loan through the New York State Environmental Facilities Corporation. Costs associated with post closure care will be covered by charges to future landfill users and future tax revenue. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2009 D. Commitments and Contingencies (continued) 2. Lease Commitments and Leased Assets The Town leases property and equipment under operating leases. Total rental expenditures on such leases for the fiscal year ended December 31, 2009 were approximately $135,817. Future obligations over the primary terms of the Town's leases as of December 31,2009 are as follows: 2010 $ 227,22O 2011 212,396 2012 200,425 2013 & themafler 468,052 Total $1.108.093 E. Condensed Financial Statements for the Discretely Presented Component Units The following represents condensed financial statements for the discretely presented component units as of and for the year ended December 31,2009. Condensed Balance Sheet Assets and Other Debits Liabilities Amounts to be Due From Properly Provided for Other Bonds and Current Primary Building & Long-Term Current Long-Term Assets Government Equipment Debt Liabilities Liabilities Fishers Island Ferry District $ Fishers Island Waste Mg! District Cutchogue-New Suffolk Park Dist Southold Park District Orient-East Marion Park District Mattituck Park District Orient Mosquito District 487,557 $ 178,811 $ 22,300,528 $ 2,297,664 $ 282,473 $ 2,297,664 1,012,769 91,063 3,513,019 99,964 146,241 30,994 145,705 30,994 161,936 75,101 973,572 78,064 11,786 8,615 432,985 10,150 543,506 109,659 1,832,228 144,585 26,274 19,073 30,891 19,272 ~!=,~,~gO+Q6~ $ 513=316 ¢~_9~,Z8+928 $~,~97.6~4 $ 665.502 $2~297.664 Condensed Statement of Revenues, Expenditures and Changes in Fund Balances Fishers Island Ferry District Fishers Island Waste Mgt District Cutchogue-New Suffolk Park Dist. Southold Park District Orient-East Marion Park District Mattituck Park District Orient Mosquito District Excess (Deficiency) Expenditures of Revenues Capital Debt and Revenues Current Outlay Service Expenditures $ 3,019,328 $ 2,198,486 $ 355,291 $ 269,256 $ 196,295 439,242 487,545 (48,303) 146,418 85,056 105,423 (44,061) 357,020 310,524 82,682 (36,186) 46,226 37,943 8,283 510,330 276,765 42,341 98,741 92,483 70,090 72,011 (1,921) ~ 4.588.6~54 $ 3,468~330 $ 585~737 ,$ ~07~97 $~_._1_6_6=5_90 LEGAL NOTICE NOTICE IS HEREBY GIVEN that the Annual Financial Report of the Town of Southold for the Fiscal Year 2009 is on file in the Southold Town Clerk's Office, Southold Town Hall, 53095 Main Road, Southold, New York, and is available tbr public inspection and copying during regular business days and hours Monday through Friday, 8:00 A.M. to 4:00 P.M. Dated: May 3, 2010 EI,IZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISIt ONCE ON May 13, 2010 AND FORWARD ONE (1) AFFIDAVIT OF PUBI,ICATION TO ELIZABETfl NEVILLE, SOUTHOLD TOWN CLERK, TOWN IIALL, PO BOX 1179, SOUTlfOLD, NY 11971. Copies to thc tbllowing: The Suflblk Times Town Board Members Town Attorney Town Comptroller Town Clerk's Bulletin Board LEGAL NOTICE NOTICE IS HEREBY GIVEN that the Annual Financial Report of the Town of Southold for the Fiscal Year 2010 is on file in the Southold Town Clerk's Office, Southold Town Hall, 53095 Main Road, Southold, New York, and is available for public inspection and copying during regular business days and hours Monday through Friday, 8:00 A.M. to 4:00 P.M. Dated: April 29, 2011 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE ON May 5, 2011 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, SOUTHOLD TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 1197I. Copies to the fbllowing: The Suflblk Times Town Board Members Town Attorney Town Comptroller Town Clerk's Bulletin Board Web site