Loading...
HomeMy WebLinkAboutMPD-03/11/2010Presiding Commissioners Call to Order Pledge Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, March 11,2010 Doris McGreevy, Chairperson Nicholas Deegan Charles Zaloom Doris McGreevy, Chairperson Presented via email John Cushman Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes BUSINESS · Beach Volleyball · MYC Regatta · Project updates: Love Lane, Veterans Park, Peconic Bay Beach & Ballfield · Easter Egg Hunt · Audit - Resolution 2010-13 Accepting the Findings of the 2008 Financial Audit · Budget Actuals · Veterans Park Usage Policy - Resolution 2010-t4 Establishing and Adopting a Usage Policy for Veterans Memorial Park Picnic Area and a Special Use Permit Appfication · Athletic field alterations - Resolution 20~0-~5 Requiring Written Requests for Changes or Alterations on Athletic Fields · Locked Storage facilties - Resolution 20~0-~6 Requiring a Key or Lock Combination for Access to Afl Locked Storage Facilities PUBLIC COMMENT SESSION MATTITUCK PARK DISTRICT Board of Commissioners Meeting Minutes Thursday, March 11, 2010 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner Charles Zaloom, Commissioner Eileen Powers, Legal Counsel John Cushman, Treasurer Beverly Vlcek, Secretary Call to Order Chairman McGreevy called the meeting to order at 7:02 p.m. Approval of Minutes Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to approve the minutes of the February meeting Treasurer's Report J. Cushman submitted Treasurer's report, including the bill register for March totaling $10,696.80, previously reviewed by thc Commissioners; and the balance sheet as of3/11/10 showing assets of $746,561.69 and liabilities of $16,420.58. The Treasurer stated we are on track to stay within our budget. Motion by D. McGreevy, seconded by N Deegan, all in favor and motion carried to accept the treasurer's report and authorize the treasurer to pay the current bills. Clerk's Report Lydia Tortora had submitted a Clerk's report for the period covering February 9, 2010 through March 8, 2010. D. McGreevy reviewed and stated that the Scout Lodge receipts totaled $885 with total receipts being $1,135 and that the Lodge at this time has seven bookings between March and October by the Boy and Girl Scouts and the Lions Club. Motion by D McGreevy, seconded by C. Zaloom, all in favor and motion carried to accept the Clerk's Report. Maintenance Report Ed Grohoski had previously submitted the maintenance report, which was reviewed by the Commissioners. C. Zaloom reported that work done includes renovation of the Lodge, repair and replacement of lawn care equipment & painting of lifeguard facilities at Breakwater where the door needs to be cleaned and the floor in closet needs regrouting Sinks were repaired at Love Lane. The Lodge looks good, but the carpet should be replaced. Regarding the grounds - cutting for bases needs to be done and C Zaloom also reports he met with a friend who is a lawn care consultant, who confirmed our efforts in lawn care were correct and gave advice on where to purchase sand clay - Diamond Cut Sand Clay fi.om East Coast Mines is $28/ton. He consulted with T. McCaffery who verified the ballfields are the correct length for players. The YC field will remain at 60' and there will be a 75' field at Aldrich. E. Page 1 of 7 Grohoski will be cutting up the bleachers and taking down the scoreboard. We need to purchase two aluminum bleachers for Peconic Bay property. N. Deegan informed that East End Sporting Goods sells them. C. Zaloom reported that the lights were turned offat Wolf Pit. Work still to be done includes getting the equipment ready. The Hustler is down and needs replacements parts, but we will be ready for the season. Fertilization cannot begin until April 1st according to County law. We should fertilize at the rate of 4 lbs. nitrogen per thousand square feet. We will need five bags per acre using a 25 lb. nitrogen bag. N. Deegan indicated that last year we purchased them on sale from the Cauliflower Assn. for $14.95/bag C. Zaloom reported that the lawn care consultant suggested planting perennial rye grass in the summer to give the grounds a break. Also, we need to work on the drainage situation on Field 15 at Aldrich. It needs sand and aeration. An aerator may be a good investment. We would use it 2x per year and it may be cheaper to purchase than to rent. We could possibly borrow it from the School. We should investigate cost of purchase. We will fertilize in April. N. Deegan expressed concern of the grass growing too fast. C. Zaloom reported that we now mow 2x per week. He has confirmed that the mower deck length set at 72 is correct, and that it does take a day to cut the field. Regarding irrigation, the next step is to bid it out. We may have irrigated too much in the past. We have now added a sensor and we should get a plugger core sample. He reported that regarding the basketball courts, it is wet & soggy around the apron and is killing the arborvitae. The courts are well built on a solid foundation. The surrounding grass is over a hard surface, possibly gravel, preventing water from seeping through and making grass hard to grow. We should cut back on irrigation in that area. D. McGreevy indicated that a requested inventory sheet has been supplied by Ed Grohoski. She questioned whether we have to pay the $200 permit fee to the Board of Health for having a beach and believed it was waived last year. J. Cushman confirmed that it was waived last year and we should ask them to waive it again. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept the maintenance report, as submitted. BUSINESS BEACH VOLLEYBALL Frank Polistena from North Side Out Coed Volleyball League was present, and stated he was here to try and understand what concerns the Park District has and feels they are trying to curtail the VB leagues. He has had to turn down local residents who want to play. They are all adults; therefore, play cannot start until 6 p.m. He feels one more court would work and suggests adding a court to the west side of the existing courts. The possibility of a court across the road on Town properly has also come up. He understands the Park District has a problem with the combination of two leagues. C. Zaloom responded that we have no problem with volleyball. We support it and have space dedicated for play. The Town does not. If we expand to the west, it extends into a dune and DEC and Town Trustee permission is needed. He added there are also parking issues. F. Polistena replied that it adds only a small area and that parking is only an issue during tournaments. He doesn't want to turn down teams for regular league play. His league is all foursomes. Page 2 of 7 D. McGreevy asked why Fridays are no good, as they are available. F. Polistena replied that each league wants to play on the same night. It's rotated and it there wouldn't be the same interest ifa league played on two different nights. There is the social aspect and they want to be together. He would like to expand the sport, but has had to turn down new teams He went beyond his limit this year and took 17 teams of four. It is hard to complete the schedule. Tournament is not an issue as some are back to school, but he is at max saturation. Ages run fi.om 17 to mid 60's. One more court seems feasible to him and would make it work. He was told there is a list of problems and he would like to know what they are so he can address them. D. McGreevy stated there are logistical problems and asked if we have permits in place. F. Polistena replied that the Park District has the survey and he submitted dimensions. 191' across fi.om curb to bottom of dune. C. Zaloom indicated that all we can do is accept his request, but that we have to consider neighbors, capacity, DEC and Town requirements. F. Polistena stated that it would only be adding two or three more teams. C. Zaloom responded that we will get complaints about traffic. F. Polistena stated that he still isn't sure how to address the concerns, and is also aware that he is being limited to one tournament between Memorial Day and Labor Day. C. Zaloom responded that they are held on weekends and neighbors need to be considered. F. Polistena suggested he use the weekends that are slower for MPD. D. McGreevy responded that that is weather dependent. F. Polistena explained that a parking problem had occurred during one tournament that he was not involved in and could be resolved by requiring all MPD residents to get a permit and then the MPD would get their fee. Also, he could have only official vehicles parking inside and all others would park outside, which the Town had approved. He could also change the parking setup and have all vehicles facing in. D. McGreevy indicated that there is just so much space available and we want a calm environment without congestion. F. Polistena asked what complaints have been received. D. McCrreevy responded that cars outside the gate were unmarked and other cars followed; the gate attendants couldn't control the walk-in situation, there was too much congestion, and the Park District only made $15 that weekend. C. Zaloom added that we had a difficult situation and we need to handle it with restrictions during the peak season. More can be done on the ends of the season. F. Polistena responded that during his tournament in August the beach was not filled with residents. C. Zaloom stated that we did have a bad experience and we will limit it to one tournament. If it is managed and controlled, we'll see about next year. F. Polistena stated that he can manage it. There were no problems or complaints about his late August tournament last year. It was the midsummer tournament last year fi.om someone else that caused concern. He asked if the other club was still having a tournament. N. Deegan stated yes, in July. F. Polistena expressed concern that he was subject to the other club leader's whim and problems, and asked if that person knew of the problems. D. McGreevy stated that when the application is made, he would be informed. F. Polistena suggested that all vehicles park outside facing in and there be guidelines. C Zaloom remarked that the Volleyball leagues need to manage it all. Page 3 of 7 D. McGreevy suggested he work out the tournament schedule with the other club on an alternating basis for midseason and end of season. F. Polistena replied that his tournament is at the end of season, August 21-22 and there are never a lot ofbeachgoers. D. McGreevy responded that every weekend right up to Labor Day is peak time. It's the whole picture, and we will only allow one tournament per group during peak season. Atter Labor Day you can have more. An alternating basis for tournaments would be fair and we will monitor it. She added that the Park District is accommodating volleyball and asked if Southold Town did this. We have four courts. F. Polistena stated he is hearing it is MPD versus Southold Town and he is trying to understand the specific complaints. He stated he appreciates what the Park District has done but wants to know what to do. D. McGreevy replied that we did explain it. N. Deegan suggested he work out the alternating dates with Mike. D. McGreevy told him to call the office and we would get back to him. We will review the site plan he submitted. F. Polistena stated that Jim McMahon from the Town has no problem with the additional court. McMahon told him everything was done within codes and no violation exists. MYC REGATTA D. McGreevy reported that the 100 year Anniversary Regatta is coming up in July and asked if the insurance was covered. E. Powers responded that we advised them to add MPD as an additional insured. D. McGreevy asked what the amount would be. E. Powers stated that it was I million/2 million, which should be enough, but any questions about insurance should be asked of the insurance broker. LOVE LANE D. McGreevy reported that we almost have the bulkheading permit. We have DEC approval and are awaiting approval from the Town and the Army Corps of Engineers. E. Powers stated that she needs the scope of work and that when the Commissioners were satisfied with it, she would incorporate it into the bid package. D. McGreevy stated that Encon said to use the scope of work we have. E. Powers indicated that the Board should be satisfied that this is what we want done. (D. McGreevy handed E. Powers a document purporting to be the scope of work.) VETERANS PARK D. McGreevy informed that we had started digging at Veterans Park regarding the Sanitation System. PECONIC BAY BEACH GROINS N. Deegan reported that the Town Trustees had approved the plan and the DEC may be inspecting today, but that no change in the site plan is envisioned. J. Cushman asked if it would be done for the Regatta. N. Deegan replied it may be tight. J. Cushman asked if we had a scope of work. N. Deegan replied that John Condon, the engineer, had the scope of work Page 4 of 7 LOVE LANE revisited E. Powers stated that the document she was handed was not a scope of work. There were no details and not enough information. D. McGreevy stated that then we would get more information. E. Powers commented that possibly Encon was used to larger projects involving engineers. D. McGreevy agreed that Encon doesn't do scope of work. E. Powers proposed that they should, if they are deciding what is to be done, and wondered if the Town had more detail. She indicated that it may or may not be sufficient. EASTER EGG HUNT D. McGreevy reported that the Easter Egg Hunt was to be held on March 28th. AUDIT Resolution 2010-13 Accepting the Findings of the 2008 Financial Audit was at this time read into the record by E. Powers. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to enact Resolution 2010-13. E. Powers suggested that the Management letter and response should be filed with the Town Clerk. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried that the corrective action letter and response be put together and kept on file at the Park District and the Town of Southold along with the 2008 Financial Statement. ACTUALS D. McGreevy reported that due to the Corrective Action Plan outlined in the Financial Audit changes have been made that have helped the taxpayers and residents; i.e., contractual expenses, telephone expenses, which were $8,048 in 2008 and $3,565 in 2009; electric, which was $10,312 in 2008 and $8,657 in 2009. She indicated that we have reined in expenses and we are in a good place. She asked if there were any comments. USAGE COMMITTEE D. McGreevy reported that the Usage Committee has met on five Saturdays, two hours each time, in an effort to set forth recommendations regarding usage of the picnic area and community room at Veterans Memorial Park. The committee members are Karen Ross, Kim Prokop, Jenice Malecki, Jon Sheerin and Mualla Ergulac. They worked very hard and gave particular attention to policy. (A copy of the new Special Use Permit Application and Rules and Regulations were at this time handed out.) D McGreevy stated it was a very comprehensive policy that included issues of parking, garbage, noise, cancellation & refund policies. Motion by D McGreevy, seconded by C. Zaloom, all in favor and motion carried to enact Resolution 201 0-14 Establishing and Adopting a Usage Policy for Veterans Memorial Park Picnic Area and a Special Use Permit Application. F. Polistena asked ifa similar policy could be used for Volleyball tournament that included guidelines for use and parking. D. McGreevy stated we would take it under consideration. Page 5 of 7 ATHI,ETIC FIELD ALTERATIONS D. McGreevy stated that this resolution was needed so that changes and requests would be put in writing; i.e., if five courts were being made from four. E. Powers asked if there had been problems with people changing fields. C. Zaloom stated he would like to see the requests more automated by using emails instead of writing. Motion by D. McGreevy, seconded by C. Zaloom, all in favor and motion carried to enact Resolution 2010-1 $ Requiring Written Requests for Changes or Alterations on Athletic Fields, LOCKED STORAGE FACILITIES D. McGreevy presented and read from a document, which outlined suggestions for managing exposure for insurance purposes, when outside groups were storing equipment in municipal space. Motion by D. McGreevy, seconded by C Zaloom, all in favor and motion carried to enact Resolution 2010-16 Requiring Key or Lock Combination for Access to All Locked Storage Facilities. D. McGreevy stated there is a shed on the Bay Avenue property that we maintain, but we should check to make sure it is actually our shed. D. McGreevy asked if soccer field nets were stored outside. N. Deegan replied yes, all except two. D. McGreevy remarked that she saw people using them and returning them to the back of the property. They were carrying the nets and when she questioned them, they said E. Grohoski said it was ok as long as they cleaned the area. She stated it was not their propen*y. N. Deegan stated they were South American. D. McGreevy commented that they just walk around. There is no fence. E. Powers asked what the problem was with that. N. Deegan reported that two nets are lea out for anyone to use. All other nets are put away. D. McGreevy asked if it was ok for anyone to use the nets. N. Deegan replied yes, and added that older college students home for weekends also used them. PUBLIC COMMENT Russell Williamson was present and thanked the Board for the new signs at the gates of Vets. Park. He expressed concern over the "10 p.m." closing time and has observed pick-up trucks and drinking in the park after sunset. He also observed a child on construction machinery at Vets. and spoke to the contractor about it. The Commissioners informed him that Jamesport and Riverhcad all had I0 p.m. closing and the Town Police had wanted a specific time and not "sunset". Also, some residents want the gates open and had complained when they were closed. Denise Gels asked about the Easter Egg Hunt - if she could be the Easter Bunny and what prizes were being given. She also stated that the Easter Bunny costume was paid for by the Park District, but the Women's Auxiliary had given a check to the PD in contribution. The Commissioners informed that we would have 4,000 eggs, four bikes and maybe some girl baskets. Page 6 of 7 J. Cushman stated that the Easter Bunny costume belonged to the Park District and that any money given by the Women's Auxiliary was in the form ora donation. There being no further business to come before the meeting, motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carded to ad ~um the meeting at 9:15 p.m. Re~spectfully sul ~mitted, Mattituck Park ~ecretary District Page 7 of 7 Bill Register March 2010 Check No. 20946 20946 21517 21518 21519 21520 21521 21522 21523 21524 21525 21526 21527 21528 21529 21530 21531 21532 21533 21534 21535 21536 21537 21538 21539 21540 21541 21542 21543 Payee Date Amount Garret~ Strang, Architect 2/12/2010 1,200.00 Edward Gmhoski 2/18/2010 150.00 Cablevision Riverhead 3/8/2010 99.85 C. Ma~n Automotive Ent, Ltd. 3/8/2010 213.84 CITGO Petroleum Corporation 3/8/2010 219.02 Nick Deegan 3/8/2010 6.00 C.F. Van Duzer Gas Service Inc. 3/8/2010 383.25 EmblemHealth Services Co., LLC 3/8/2010 1,102.15 EN-Consultants, Inc.. 3/8/2010 2,075.00 Island Portables 3/8/2010 89.00 Home Depot Credit Services 318/2010 288.34 LIPA 3/8/2010 758.48 Mattituck Plumbing Supply Inc. 3/8/2010 58.00 Mattituck Sanitation 3/8/2010 142.08 Doris McGmevy 3/8/2010 126.22 National Grid 3/8/2010 30.79 Northeastem Equipment Unlimite 3/8/2010 50.29 Orlowski Hardware Company, Inc. 3/8/2010 208.06 Eileen A. Powers 318/2010 750.00 David Reeve 3/8/2010 43.45 Soutflold Town Dept Solid Waste 3/8/2010 44.40 seuthold Town Trustees 3/8/2010 50.00 Nextel Communications 3/8/2010 168.49 Staples Credit Plan 3/8/2010 39.88 Storr Tractor Company 3/8/2010 187.56 Garret A. Strang, Architect 3/8/2010 1,100.00 Twin Fork Tire Corp. 3/8/2010 102.50 U.S. Bank 3/8/2010 980.52 Verizon 3/8/2010 29.63 10,696.80 Account A.200 A.201 A.205 A.210 Mattituck Park District Balance Sheet 3111/2010 Assets Account Name Cash Cash in Time Cash in MBINCLASS Petty Cash Total Assets Balance 1,158.97 618,832.20 126,520.52 50.00 746,561.69 Account A.021 A.022 A.026 A.600 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Witholding FICA Tax Payable Accounts Payable Total Liabilities Fund Balance Total Liabilities plus Fund Balance Balance 499.50 198.14 531.84 15,191.10 16,420.58 730,141.11 746,561.69 Date: Q3/10/20~.0 'l~me: 4:49 Phi Account Account Name Mattituck Park District P.O. Box 1413 Ma~dtuck, New York 11952 Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes A. 1090 Interest-Real Prop. Tax A.2401 Interest & Earnings A.2440 Concession Rental A.2590 Beach Permits A.2620 Forfeited B~d Deposits A.2655 Ramp Keys A.2705 Gifts & Donatipns A.2771 Other Revenues A.599 Appropriated Fund Balance Totals Expenditures A.5650.11 Ramp Attendant A.5650.12 Parking Attend., Houdy Total Parking A~endants Parks Payroll A.7110.12 Part-~me Houdy Pers A.7111.12 Full-'Rme Houdy Pers A.7112.12 Parks, Office Total Parks Personnel Capital OuMay A.7110.242 Site Improvements A.7110.243 Equipment Total Capital OuUay Contractual Expenses A.1980 MTA Payroll Tax A.7110.411 Supplies & Materials A.7110.410 Prompt Payment Discounts A.7110.412 Office StaUonary A.7110.421 Telephone A.7110.422 Electric A.7110.423 Water A.7110.424 Natural Gas A.7110.431 Insurance A.7110.442 Site Maint~Facility Rprs A.7110.443 Equipment Repairs A.7110.451 Legal Caundl A.7110.452 Secretary A.7110.453 Treasurer A.7110.454 ElectOR lellers A.7110.461 Postage A.7110.462 Peri'nits Total Contractual Expense Beaches A.7180.11 Beach Manager A.7180.12 Beaches, Houdy Total Beaches Employee Benefits A.9030.8 ~CA, Employee Benefits A.9050.8 Unemployment Insurance A.9060.8 Medical Insurance Total Employee Benefits Debt Service A.9310.6 Debt Prindpai A.9310.7 Debt Interest Total Debt Ser~ce Total Expenditures 459,952.00 15,411.25 366,787.75 93,164.25 0.00 0.00 0.00 0.00 10,000.00 0.00 680.26 9,319.74 250.00 250.00 250.00 0.00 9,000.00 0.00 0.00 9,000.00 0.00 0.00 0.00 0.00 1,500.00 0.00 0.00 1,500.00 0.00 0.00 0.00 0.00 8,500.00 510.00 3,365.00 5,135.00 175,000.00 0.00 0.00 175,000.00 664,'202.00 16,171.25 371,083.01 293,118.99 3,000.00 0.00 0.00 3,000.00 10,000.00 0.00 0.00 10,000.00 13,000.00 0.00 0.00 13,000.00 38,500.00 703.04 3,150.16 35,349.84 54,000.00 1,872.00 8,470.80 45,529.20 14,600.00 449.28 2,143.44 12,456.56 107,100.00 3,024.32 13,764.40 93,335.60 235,000.00 3,175.00 4,575.00 230,425.00 10,000.00 299.95 299.95 9,700.05 245,000.00 3,474.95 4,874.95 ' 240,125.05 552.00 0.00 0.00 552.00 60,000.00 1,802.56 5,224.52 54,775.48 -50.00 -4.37 -7.93 -42.07 500.00 0.00 0.00 500.00 5,500.00 447.27 677.39 4,822.61 20,000.00 758.48 1,446.10 18,553.90 500.00 0.00 0.00 500.00 7,500.00 414.04 1,135.85 6,364.15 40,000.00 0.00 0.00 40,000.00 20,000.00 0.00 1,643.00 18,357.00 5,000.00 551.72 595.31 4,404.69 9,000.00 750.00 2,250.00 6,750.00 5,500.00 211.54 1,057.70 4,442.30 6,250.00 240.38 1,201.90 5,048.10 250.00 0.00 0.00 250.00 500.00 0.00 66,00 434.00 100.00 S0.00 300.00 -200.00 181,102.00 5,221.62 15,589.84 165,512.16 5,500.00 0.00 0.00 5,500.00 25,000.00 0.00 0.00 25,000.00 30,500.00 0.00 0.00 30,500.00 12,500.00 265.92 1,225.84 11,274.16 10,000.00 0.00 0.00 10,000.00 17,500.00 1,102.15 4,408.60 13,091.40 40,000.00 1,368.07 5,634.44 34,365.56 40,000.00 0.00 0.00 40,000.00 7,500.00 0.00 0.00 7,500.00 47,500.00 0.00 0.00 47,500.00 664,202.00 13,088.96 39,863.63 624,338.37 Page no. 1 March 2010 Period Covering February 9, 2010- March 8, 2010 Receipts SCOUTLODGE I~ATE (S) BOOKED March 5, 6 & 7 March 5, 6 & 7 July 10 Feb. 27 & 28 GROOP Boy Scouts of Ale. Troop 60 $200 Boy Scouts of Ale. Troop 60 $475 Peter Young, private gathering $175 Peconic Bay Power Squadron Venture Crew 2010 RECEIPTS DEPOSIT rNVlT. DEPOSITED DATE for8 2J11/10 for 16 addnl, plus $75 Heating 3/8/10 Up to 75 p. plus $25 dumpster 2/22/10 Balance due for I day ~ $15 Had booked 2/26 (snowed) 318110 Total Lodge $ 885 Zahra easement (Pike Street Parking lot) $ 250 318110 Total Receipts $1135 LODGE March 17 June 25, 26 & 27 July 16, 17 & 18 July 23, 24 & 25 Aug. 20, 21 & 22 Aug. 27, 28 & 29 Oct. 8,9 & 10 Events Booked this Period Mattituck Lions Club - Private Dinner Meeting Manorville Girl Scout Service Unit 65 Girl Scout Troop 2514 Middle Island Girl Scout Troop 1042 Mount Sinai Boy Scout Troop 384 Girl Scout Troop 3074 Rocky Point Girl Scout Service Unit 54 March Report Aldrich Lost two bushes at basketball court, tap root rotted, Back up. Contractors started to repaired fields, "rolled rots ", gave me two bags of grass seed. Soccer cbab slated to start in March, no time for seed too grow. Breakwater Talked to Mattituck Plumbing, they're going to start work on repair of septic pipe, then open bathrooms, f'~" Southold Town did fire inspection,~.ecoived occupancy # 150. J Repairing door frame on fire door titmice room. ~ Cleaned Dunes. (trash etc) Yearly Fire Alarm system test done. (passed) Suffolk County Health Dept Called today. 3/12/09 They want to set up The yearly IIL~3tioll. Veteran's Contrac-tor installed new groin, Needs top plate. Painting hallway. 1VIisc. Plowed Snow almost 13 inches Working on lawn tractors. Need to replace wooden bleaches, Yacht Club getting very bad. Need to replace Backstop at Aldrich chain link rotted. Did Electrical re~dLng with Key span Breakwaters, and Lodge. Beach Boat Rump permit stickers are in Four Volley Ball nets are up at Breakwater RESOLUTION 2010-13 RESOLUTION ACCEPTING THE FINDINGS OF THE 2008 FINANCIAL AUDIT WHEREAS, the Mattituck Park District has secured the services of Albrecht, Viggiano, Zureck & Co. for an audit of the Mattituck Park District for the year 2008; and WHEREAS, the audit for the year 2008 has been completed and submitted to the Mattituck Park District Commissioners; NOW, THEREFORE, BE IT RESOLVED that the Mattituck Park District hereby accepts the findings of the 2008 financial audit. Ref. March 11, 2010 RESOLUTION 2010-14 RESOLUTION ESTABLISHING AND ADOPTING A USAGE POLICY FOR VETERANS MEMORIAL PARK PICNIC AREA AND A SPECIAL USE PERMIT APPLICATION WHEREAS, the Veterans Memorial Park Usage Committee has met and proposed rules and regulations as a Usage Policy for the Veterans Memorial Park Picnic area; and WHEREAS, the Usage Committee has also proposed a Special Use Permit Application for applicants requesting use of the Veterans Park Picnic Area; and WHEREAS, the Mattituck Park District Commissioners have reviewed and approved the said Usage Policy and Special Use Permit Application; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby establishes and adopts the attached Usage Policy and Special Use Permit Application. Ref. March 11, 2010 RESOLUTION :2010-15 RESOLUTION REQUIRING WRITTEN REQUESTS FOR CHANGES OR ALTERATIONS ON ATHLETIC FIELDS WHEREAS, the Mattituck Park District fields are used by various athletic groups in the community; and WHEREAS, the Park District makes every effort to accommodate these requests; NOW, THEREFORE, BE IT RESOLVED that any requests a sport team or league may have for physical field-related changes or major alterations must be proposed in writing and approved by the Board of Commissioners of the Mattituck Park District before any alterations occur. Ref. March 11, 2010 RESOLUTION 2010-16 RESOLUTION REQUIRING KEY OR LOCK COMBINATION FOR ACCESS TO ALL LOCKED STORAGE FACILITIES WHEREAS, from time to time sport teams, leagues and scouts utilize storage facilities located on Mattituck Park District property for equipment; and WHEREAS, the storage facilities are at times locked; and WHEREAS, the Park District pursuant to New York State Insurance guidelines must have access to these facilities; NOW, THEREFORE, BE IT RESOLVED that the Mattituck Park District must be provided with a key or the lock combination of any locked facility in order to gain access, if necessary. Ref. March 11, 2010