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Home My WebLink AboutMPD-02/11/2010RECEIVED AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, February 11, 2010 AI:I 2 g 2010 ~ou~hol4 To~ Cleric Presiding Commissioners Call to Order Pledge Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report Doris McGreevy, Chairperson Nicholas Deegan Charles Zaloom Doris McGreevy, Chairperson Presented via email John Cushman Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments reRardin.q non-aRenda items will be held t the end of the meeting Please limit comments to no more than 5 minutes BUSINESS · I. Retention ofArchitec~ OarrettA. Stran.q - RESOLUTION 20'10-t0 RESOLUTION AUTHORIZING RETENTION OF GARRETT A. STRANG, ARCHITECT, FOR PROFESSIONAL SERVICES IN CONNECTION WITH PREPARING NECESSARY CONSTRUCTION DRAWINGS AND BID SPECIFICATIONS FOR THE DESIGN AND ALTERATION OF THE VETERANS MEMORIAL PARK COMMUNITY ROOM · 2. Two Year Sticker- Beach/Park & Boatin.q Permits - RESOLUTION 2010-11 RESOLUTION CHANGING MATTITUCK PARK DISTRICT'S PARK/BEACH AND BOAT RAMP PERMITS FROM ONE YEAR PASSES TO TWO YEAR PASSES · 3. SaleofLights · 4. Scout Project Completion 5. Gas Line at Veterans Park- RESOLUTION 2010-12 RESOLUTION USING SERVICES OF NATIONAL GRID FOR DISCONNECTION AND RECONNECTION OF GAS LINE AT VETERANS PARK AND AUTHORIZING PAYMENT TO NATIONAL GRID FOR SAID SERVICE PUBLIC COMMENT SESSION MATTITUCK PARK DISTRICT Board of Commissioners Meeting Minutes Thursday, February 11, 2010 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner Eileen Powers, Legal Counsel Beverly Vlcek, Secretary Call to Order Chairman McGreevy called the meeting to order at 7:00 p.m. Approval of Minutes Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to approve the minutes of the January meeting. Treasurer's Report J. Cushman, not present, had submitted the bill register for February totaling $7,418.62 and balance sheet as of2/11/10, as well as the Annual Financial Report for fiscal year ended December 31, 2009 showing total assets in the amount of $433,847.28. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carded to accept the treasurer's report and authorize the treasurer to pay the current bills. Clerk's Report Lydia Tortora had submitted a Clerk's report for the period covering January 12, 2010 through February 8, 2010. D. McGreevy stated that the Scout Lodge receipts totaled $1,275 and events booked for Veterans Park and the Lodge were reported. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept the Clerk's Report. Maintenance Report Ed Grohoski had previously submitted the maintenance report, which lists a breakdown of work done during the months of January and February. The report was reviewed by Commissioners McGreevy and Deegan at the work session held on Monday, February 8, 2010. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept the maintenance report, as submitted. BUSINESS Retention of Architect, Garrett A. Strang Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carded to enact Resolution 2010-10 Authorizing Retention of Garrett ,4. Strang, Architect, for Professional Services in Connection with Preparing Necessary Construction Drawings and Bid Specifications for the Design and Alteration of the Veterans Memorial Park Community Rootn. Page I of 2 Two-Year Sticker - Beach/Park & Boating Permits Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to enact Resolution 2010-11 Changing Mattituck Park District's Park/Beach and Boat Ramp Permits from One Year Passes to Two Year Passes. Sale of Lights These lights are the 8-10 250W Luminaire Sodium Low-Bay Lamps that were previously declared by Resolution to be surplus equipment and further previously resolved that the Park District Secretary was authorized to advertise them for sale. D. McGreevy asked how we should sell them. N. Deegan suggested they be listed under "Merchandise for Sale" in the Suffolk Times and stated there are eight for sale. We will check with Commissioner Zaloom regarding their value. Scout Proiect Completion D. McGreevy reported that the project at Bailie Beach Bluffs to help protect the bluffs from foot traffic was now complete. The fence and signage had been added, and Scout John Bradley had thanked the Park District Commissioners and Ed Grohoski for their cooperation and assistance. Scout Bradley can now apply for his Eagle Scout award. Gas Line at Veterans Park Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to enact Resolution 2010-12 Using Services of National Grid for Disconnection and Reconnection of Gas Line at Veterans Park and Authorizing Payment to National Grid for said Service. PUBLIC COMMENT SESSION Denise Geis asked how much the new stickers would be and D. McGreevy responded that they are $10 for two years and in 2011 the same sticker will sell for $5 with a new color sticker issued every two years. D. Geis asked about the community room, what ideas were forthcoming, and when alterations would begin. The Commissioners responded that it was being discussed among the Commissioners and the Usage Committee and we hoped to begin in the Spring. We are looking at Southold Town Park District and how theirs is run and gathering information. There being no further business to come before the meeting, motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to adjourn the meeting at 7:20 p.m. Respectfully su, bmitted, Beverly Vlc'ek, Secretary Mattituck Park District Page 2 of 2 Bill Register February 2010 Check No. Payee Date Amount 21471 Southold Town Trustees 1/25/2010 250.00 21482 Cablevision Riverhead 2/9/2010 99.85 21483 BWP-Carquest Auto Parts 2/9/2010 6.59 21484 CITGO Petroleum Corporation 2/9/2010 252.80 21485 Eckert Oil Sen/ice, Inc. 2/9/2010 901.04 21486 EmblemHealth Services Co., LLC 2/9/2010 1,10215 21487 Home Depot Credit Sen/ices 2/9/2010 601,42 21488 Island Portables 2/9/2010 89.00 21489 Paul C. Kaloski 2/9/2010 100.00 21490 LIPA 2/9/2010 687.62 21491 Lou's Sen/ice Station Inc. 2/9/2010 37.00 21492 Marjam Supply Co. 2/9/2010 141.47 21493 Mattituck Plumbing & Heating Co 2/9/2010 300.00 21494 Mattituck Sanitation 2/9/2010 284,16 21495 Chris Mohr Lawncare & Landscapi 2/9/2010 595.00 21496 National Grid 2/9/2010 440.28 21497 Odowski Hardware Company, Inc. 2/9/2010 148.47 21498 Staples Credit Plan 2/9/2010 228.75 21499 Southold Town Dept Solid Waste 2/9/2010 45,60 21500 Unique Lettering & Design 2/9/2010 305.00 21501 U.S. Bank 2/9/2010 22.00 21502 Verb. on 2/9/2010 30.42 21503 VOID 2/9/2010 0,00 21504 Eileen A. Powers 2/9/2010 750,00 7,418.62 Account A.200 A.201 A.205 A.210 Mattituck Park District Balance Sheet 2/11/2010 Assets Account Name Cash Cash in Time Cash in MBINCLASS Petty Cash Total Assets Balance 914.61 620,086.45 126,497.05 50.00 747,548.11 Account A.021 A.022 A.026 A.600 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Witholding FICA Tax Payable Accounts Payable Total Liabilities Fund Balance Total Liabilities plus Fund Balance Balance 297.09 195.67 549.54 15,191.10 16,233.40 731,314.71 747,548.11 Date: 02/09/2010 Time: 8:37 PM Account Account Name Mattituck Park District P.O. Box 1413 Ma~tuck, New York 11952 Current Budg Honth To Date Year To Date A.1001 Real Property Taxes A.1090 Interest-Real Prop. Tax A.2401 Interest & Earnings A.2440 Concession Rental A.2590 Beach Permits A.2620 Forf~ted Bid Deports A.2655 Ramp Keys A.2705 Gifts & Dqna~ens A.2771 Other Revenues A.599 Appropriated Fund Balance Totals Expenditures A.5650.11 Ramp Attendant A.5650.12 Parking Attend., Hourly Total Parking Attendants Parks Payroll A.7110.12 Part-~me Ho~Jfly Pers A.7111.12 FuIFTime Houdy Pets A.7112.12 Parks, Office Total Parks Personnel Capital OuUay A.7110.242 Site Improvements A.7110.243 Equipment Total Capital OuUay Con--al Expenses A. 1980 M'FA Payroll Tax A.7110.411 Supplies & Materials A.7110.410 Prompt peyment Discounts A.7110.412 Of~ce StaUonary A.7110.421 Telephone A.7110.422 Electric A.7110.423 Water A. 7110.424 Natural Gas A. 7110.431 Insurance A.7110A42 Site Maint/Fadlity Rprs A.7110.443 Equipment Repairs A.7110.451 Legal Coundl A.7110.452 Secretary A.7110.453 Treasurer A. 7110.454 Elecflen Tellers A.7110.461 Postage A. 71 t0.462 Permits Total Con,actual Expense Beaches A.7180.11 Beach Manager A.7180.12 Beaches, Houdy Total Beaches Employee Benefits ' A.9030.8 FICA, Employee B~n~fits A.9050.8 Unemployment Insurance A.9060.8 Hedical insurance Total Employee Benefits Debt Service ' . A.9310.6 Debt Principal A.9310.7 Debt Interest Total Debt Service Total Expenditures Remaining Budg 459,952.00 0.00 351,376.50 108,575.50 0.00 0.00 0.00 0.00 10,000.00 0.00 321.69 9,678.31 250.00 0.00 0.00 250.00 9,000.00 0.00 0.00 9,000.00 0.00 0.00 0.00 0.00 1,500.00 0.00 0.00 1,500.00 0.00 0.00 0.00 0.00 8,500.00 650.00 2,480.00 6,020.00 175,000.00 0.00 0.00 175,000.00 ~6~,202.00 650.00 354,178.19 310,023.81 3,000.00 0.00 0.00 3,000.00 10,000.00 0.00 0.00 10,000.00 13,000.00 0.00 0.00 13,000.00 38,500.00 730.08 1,757.60 36,742.40 54,000.00 1,942.65 4,808.70 49,191.30 14,600.00 467.28 1,244.88 13,355.12 107,100.00 3,140.01 71811.18 99,288.82 235,000.00 0.00 200.00 234,800.00 10,000.00 0.00 0.00 10,000.00 245,000.00 0.00 200.dO ' 244,800.00 552.00 0.00 0.00 552.00 60,000.00 2,997.71 3,271.96 56,728.04 -50.00 0.00 -3.56 ~.'44 500.00 0.00 0.00 500.00 5,500.00 130.27 230.12 5,269.88 20,000.00 687.62 687.62 19,312.38 500.00 0.00 0.00 500.00 7,500.00 440.28 721.81 6,778.19 40,000,00 0.00 0.00 40,000.00 2~000.00 995.00 1,643.00 18,357.00 5,000.00 43.59 43.59 4956.41 9,000.00 750.00 1,500.00 7,500.00 5,500.00 211.54 634.62 4,865.38 6,250.00 240.38 721.14 5,528.86 250.00 0.00 0.00 250.00 500.00 22.00 66.00 434.00 100.00 0.00 250.00 -150.00 181,102.00 6,518.39 9,766.30 171,335.70 5,500.00 0.00 0.00 5,500.00 25,000.00 0.00 0.00 25,000.00 30,500.00 0.00 0.00 30,500.00 12,500.00 274.77 701.28 11,798.72 10,000.00 0.00 0.00 10,000.00 17,500.00 1,102.15 3,306.45 14,193.55 40,000.00 1,376.92 4,007.73 35,992.27 40,000.00 0.00 0.00 40,000.00 7,500.00 0,00 0.00 7,500.00 47,500.00 0.00 0.00 47,500.00 664,202.00 11,035.32 21,785.21 642,416.79 Page no 1 Component Unit Annual Financial Report For Mattituck Park District Assets For the fiscal year ended December 31, 2009 Operating Fund Balance Sheet Cash Cash in Time Petty Cash Investments Taxes Receivable Other Receivables State and Federal Aid Receivables Due from Capital Fund Prepaid Expenses Due From Primary Government $2,411.29 431,385.99 50.00 $433,847.28 $34,925.55 $34,925.55 175,000.00 223,921.73 398,921.73 $433,847.28 Liabilities & Fund Equity Accounts Payable Due to Capital Fund Due to Other Governments Deferred Revenues Total Liabilities Fund Balance - Appropriated ensuing year Fund Balance -- Unreserved Total Fund Equity Total Liabilities & Fund E(3uitv Page 1 Component Unit Annual Financial Report For Mattituck Park District For the fiscal year ended December 31, 2009 Operating Fund Analysis of Changes in Fund Equity Fund Equity - Beginning of Fiscal Year Add: Revenues and Other Sources Deduct: Expenditures and Other Uses Revenues and Other Sources Over (Under) Expenditures and Other Uses Fund Eouitv - End of Fiscal Year* 510,329.99 417,846.52 $306,438.26 92,483.47 $398,921.73 * Total includes Appropriated and Unreserved Fund Balance Page 2 Component Unit Annual Financial Report For Mattituck Park District For the fiscal year ended December 31, 2009 Operatin.q Fund Detail of Revenues and Other Sources Revenues Real Property Taxes Real Property Tax Items Non-property Tax Items Departmental Income Use of Money and Property Sale of Property and Compensation for Loss Gifts and Donations Refunds Prior Year Expense Miscellaneous Local Sources State Aide Federal Aide Budget $477,178.00 9,750.00 15,000.00 7,000.00 $508,928.00 $100,000.00 $608,928.00 Actual $477,178.00 97.01 12,880.00 3,904.31 600.00 1,447.42 14,223.25 $510,329.99 $510,329.99 Total Revenues Interfund Transfers Proceeds of Obligations Appropriated Fund Balance Total Revenues and Other Sources Page 3 Component Unit Annual Financial Report For Mattituck Park District For the fiscal year ended December 31, 2009 Operating Fund Detail of Expenditures and Other Uses Expenditures Personal Services Equipment and Capital Outlay Contractual Expenses Employee Benefits Debt Principal Debt Interest Budget $177,000.00 92,000.00 205,660.00 29,541.00 95,000.00 $9,727.OO $608,928.00 $608,928.00 Actual $140,936.43 42,341.19 107,490.66 28,337.75 92,717.79 6,022.70 $417,846.52 $417,846.52 Total Expenditures Interfund Transfers Total Expenditures and Other Uses Page 4 Component Unit Annual Financial Report For Mattituck Park District Assets For the fiscal year ended December 31, 2009 Capital Fund Balance Sheet Cash Cash in Time Investments Taxes Receivable Other Receivables State and Federal Aid Receivables Due From Operating Fund Prepaid Expenses Due From Primary Government $15,191.10 $15,191.10 15,191.10 $15,191.10 0.00 $1~191.10 Liabilities & Fund Equity Accounts Payable Notes Payable Due to Other Governments Retainages Payable Due to Operating Fund Total Liabilities Fund Balance - Appropriated ensuing year Fund Balance -- Unreserved Total Fund Equity Total Liabilities & Fund Eouitv Page 5 Component Unit Annual Financial Report For Mattituck Park District For the fiscal year ended December 31, 2009 Capital Fund Analysis of Changes in Fund Equity Fund Equity - Beginning of Fiscal Year Add: Revenues and Other Sources Deduct: Expenditures and Other Uses Revenues and Other Sources Over (Under) Expenditures and Other Uses Fund Eouitv - End of Fiscal Year* $87,717.79 3,487.93 74,229.86) 84,229.86 _($90,000.00) * Total includes Appropriated and Unreserved Fund Balance Page 6 Component Unit Annual Financial Report For Mattituck Park District For the fiscal year ended December 31, 2009 Capital Fund Detail of Revenues and Other Sources Revenues Real Property Taxes Real Property Tax Items Non-property Tax Items Departmental Income Use of Money and Property Sale of Property and Compensation for Loss Miscellaneous Local Sources State Aide Federal Aide Budget Actual 50000 $50,000.00 37,717.79 $87,717.79 Total Revenues Interfund Transfers Proceeds of Obligations Appropriated Fund Balance Unappropriated Fund Balance BANs Redeemed from Appropriations Total Revenues and Other Sources $0.00 199,800.00 25,570.14 (199,800.00) $25,570.14 Page 7 Component Unit Annual Financial Report For Mattituck Park District For the fiscal year ended December 31, 2009 Capital Fund Detail of Expenditures and Other Uses Expenditures Personal Services Equipment and Capital Outlay Contractual Expenses Employee Benefits Debt Principal Debt Interest Budget $25,570.14 $25,570.14 $25,570.14 Actual 3,487.93 $3,487.93 $3,487.93 Total Expenditures Interfund Transfers Total Expenditures and Other Uses Page 8 Component Unit Annual Financial Report For Mattituck Park District For the fiscal year ended December 31, 2009 General Fixed Assets Assets Land Buildings Other Improvements Construction in Progress Machinery & Equipment Total Asset__s Investment in General Fixed Assets 511,340.00 692,162.83 331,419.86 228,655.00 1,763,577.69 1,763,577.69 Page 9 Name and Location of Bank Capital One Bank Capital One Bank MBINClass Component Unit Annual Financial Report For Mattituck Park District For the fiscal year ended December 31, 2009 Cash, Per Balance Sheet Operatin,q Fund Bank Balance $8,076.93 304,915.97 126,470.02 Less: Outstanding Checks 5,665.64 Add: Petty Cash Funds Total Adjusted Bank Balance and Petty Cash Name and Location of Bank Capital Fund Less: Outstanding · Bank Balance Checks Add: Cash on Hand Add: Cash on Hand Adjusted Bank Balance $2,411.29 304,915.97 126,470.02 50.00 $433,847.28 Adjusted Bank Balance Add: Petty Cash Funds Total Adjusted Bank Balance and Petty Cash $0.00 Page 10 Certification of Fiscal Officer I, John A. Cushman II, certify that I am the fiscal officer of the Mattituck Park District, and that this report, to the b~st of my knowledge, information and belief, is a true and correct statement of the financial transactions and fiscal condition for the fiscal year e,r~d December 31, ~. Box 1413 Official Address Mattituck, NY 11952 Treasurer Title February 8, 2010 Date (631 ) 298-8213 · Telephone Number Please mail report to: Town Comptroller Town of Southold 53095 Route 25 PO Box 1179 Southold, NY 11971-0959 If you have any questions relating to this report, please call Town Hall: (631) 765-4333 Page 11 Account A.200 A.201 A.205 A.210 Mattituck Park District Balance Sheet As of 12/31/09 Assets Account Name Cash Cash in Time Cash in MBINCLASS Petty Cash Total Assets Balance 2,411.29 304,915.97 126,470.02 50.00 433,847.28 Account A.600 ' A.909 Liabilities & Fund Balance Account Name Accounts Payable Total Liabilities Fund Balance Total Liabilities plus Fund Balance Balance 34,925.55 34,925.55 398,921.73 433~847.28 Date: 12/31/2009 Time: 5:35 PM Account Account Name Mattituck Park District P.O. Box 1413 Mattltuck, NewYork 11952 CurTent Budg Month TO Date Year TO Date Remaining Budg A.1001 Real Pn:)oetty Taxes A. 1090 Property Tax Interest A.2401 Interest & Earnings A.2440 Conce~on Rental A.2590 Beach Permits A.2620 Forfeited B~d Deposits A.2655 Ramp Keys , A.2701 Refunds Prior Year Exp. A.2705 Gilts & DenaUons A.2771 Other Revenues A.599 ADprepdated Fund Balance Total Revenues Expenditures A.5650.11 Ramp Attendant A.5650.12 Beach Attendants Total Parldng Attendants Parks Payroll A.7110.12 Houdy Personnel Total Parks Payroll Capital Outlay A.7110.242 Site Improvements A.7110.243 Equipment Total Capital Outlay Contractual Expenses A. 1980 MTA Payroll Tax A~7110.411 S~ppiies & Materials A.7110.410 Prompt Payment Discounts A.7110.412 Offiea Stationary A.7110.421 Telephone A.7110.422 Elecbic A.7110.423 Water A.7110.424 Gas (Propane) A.7110.431 Insurance A. 7110.442 Site Maint/padlib/Rprs A.7110.443 Equipment Repairs A.7110.451 Legal CounoI A.7110.452 Seo~ry A.7110.453 Treasurer A.7110.454 £1ec'don Tellers A.7110.455 Commissioner Fees A.7110.461 Postage A. 7110.462 Permits Total Contractual Expense Beaches A.7180.11 Beach Manager A.7180.12 Ufeguards A.9030.8 A.9050.8 A.9060.8 A.9310.6 A.9310.7 Total Beaches Employee Benefits Sodal Security Unemployment Insurance Medical Insurance Total Employee Benefits Debt Service Debt Pdndpal Debt Service [nterest Total Debt Service Total Expenditures 477,178.00 0.00 477,178.00 0.00 0.00 0.00 97.01 -97.01 15,000.00 213.46 3,833.31 11,166.69 250.00 0.00 71.00 179.00 8,000.00 0.00 10,450.00 -2,450.00 0.00 475.00 1,050.00 -1,050.00 1,500.00 0.00 1,380.00 120.00 0.00 0.00 1,447.42 q,447.42 0.00 0.00 600.00 -600.00 7,,000.00 1,825.00 14,223.25 -7,223.25 100,000.00 0.00 0.00 100,000.00 608,928.00 2,513.46 510,329.99 98,598.01 5,500.00 0.00 1,380.00 4,120.00 9,000.00 0.00 8,901.77 98.23 14,500.00 0.00 10,281.77 4,218.23 115,000.00 8,116.00 92,683.96 22,316.04 115,000.00 8,116.00 92,683.96 22,316.04 85,000.00 1,544.85 41,884.85 43,115.15 7,000.00 0.00 456.34 6,543.66 92,000.00 1,544.85 42,341.19 49,658.81 500.00 92.73 428.07 71.93 53,240.00 5,244.79 34,879.72 18,360.28 0.00 -1.67 -13.59 13.59 500.00 0.00 169.50 330.50 6,500.00 515.49 3,564.72 2,935.28 30,000.00 1,059.79 8,657.45 21,342.55 500.00 47.37 65.71 434.29 10,000.00 882.80 3,881.40 6,118.60 45,000.00 0.00 26,826.21 18,173.79 35,000.00 1,466.94 7,665.59 27,334.41 5,000.00 378.00 2,376.17 2,623.83 ' 18,100.00 500.00 18,056.86 43.14 6,000.00 346.16 4,500.08 1,499.92 6,000.00 444.24 5,775.12 224.88 300.00 210.00 300.00 0.00 500.00 0.00 224.90 275.10 450.00 0.00 337.95 112.05 70.00 0.00 70.00 0.00 217,660.00 11,186.64 117,765.86 99,894.14 5,500.00 0.00 5,000.00 500.00 30,000.00 0.00 22,695.50 7,304.50 35,500.00 0.00 27,695.50 7,804.50 11,041.00 681.37 1~787.50 253.50 %000.00 2,156.00 3,932.50 67.50 14,500.00 -1,102.15 13,617.75 882.25 29,541.00 1,735.22 28,337.75 1,203.25 95,000.00 0.00 92,717.79 2,282.21 9,727.00 0.00 6,022.70 3,704.30 104,727.00 0.00 98,740.49 5,986.51 608,928.00 22,582.71 417,846.52 191,081.48 Page no. 1 Mattituck Park District Aldrich Lane Lighting Capital Project Revenues Budget Actual Balance Description Date Transfers from General Fund 39,000.00 39,000.00 Transfer from Operating 11/13/2008 Sedal Bond Proceeds 199,800.00 199,800.00 BAN Proceeds i 12/16/2008 :Town of Southold 100,000.00 100,000.00 Town Grant ' 2J25/2009 NYS Parks Department 50,000.00 Grant 3/12/2009 Town of Southold (72,082.21 Leftover bond proceeds 8/12/2009 Totals 338,800.00 316,717.79 22,082.21 __ _ Appropriations , Budget Actual Balance Description Date Lights 338,800.00 Ward Associates #9 600.00 10% of Construction Admin 10/15~2008 Ward Associates #11 4,200.00 70% of Construction Admin 11/10~2008 Ward Associates #12 1,200.00 Final Construction Admin 112/10/2008 Welsbach #1 ~, 144,809.80 Payment Request #1 12/11/2008 Welsbach #1 (7,240.49) F~etainage #1 12/11/2008 Welsbach #2 159,012.20 Payment Request #2 ,12/15/2008 Welsbach #2 (7,950.61 ) Retainage #2 12/15~2008 Wickham, Bressler, Gordon & Geasa, P, 211.28 Services on Grant Contract 12/15/2008 Wickham, Brassler, Gordon & Geasa, P~ 3,196.58 Services on Lighting Contract i 12/15/2008 Hawkins, Delafield & Wood PC 3,437.93 Bond Counsel 2/12/2009 US Bank 50.00 Town of Southold - C/O 3/12/2009 Welsbach #2 15,191.10 Retainable payable Totals 338,800.00 316,717.79 22,082.21 2/8/2010 February 2010 Period Covering January 12, 2010 - February 8, 2010 Receipts SCOUT LODGE DATE(S) BOOKED GROUP RECEIPTS DEPOSIT AMT. DEPOSITED DATE April 10 & 11 Feb. 26, 27 & 28 Jan. 22, 23 &24 Sept. 18 & 19 June 4, 5 & 6 S.C.G.S. Troop 164 $300 Venture Crew 2021 $325 Boy Scout Troop 371 $175 Garrett Cutler - Private Peace Corp. Reunion G.S.S.C.Troop 1845, C 3010 Total Lodge $1,275 for 15 (1dy) plus $75 htg. sr9. t/19/10 for 10 plus $75 htg srg. 1/19/10 for 7 additional 2/1/10 $325 deposit for 50 plus $25 dumpster 2/1/t0 $150 for6 2/810 VETERANS PARK July 17 July 18 July 24 Events Booked this Period Friends of MattituckJLaurel Library, Annual Picnic North Fork Italian American Club, Annual Picnic Cub Scout Pack 39, Annual Picnic LODGE March 12, 13 & 14 April 16, 17 & 18 July 10 Sept. 18 & 19 Ronkonkoma BST 197 (rescheduled from 1/29/10) Rocky Point G.S. Troops 1984 & 2254 Peter Young, private gathering of the Peconic Bay Power Squadron Garrett Cutler - Private Peace Corp. Reunion January - February Report Aldrich Sealed top of bay doors with sealant. Installed new plug on table saw. Replaced bad GFI receptacle over main room work bench. Installed motion sensor lights on the west side of the shop building. Removed dusk to dawn light,west side of building. Breakwater . ' Painted walls, and ceiling, filled in voids in floor. Installed plywood flooring, Installed some new shelving Fixed door strike plate. Bathroom building storage area. Lowered existing Park Closed sign, painted sign backing,and installed new (Park Hours) sign. Bailey Beach Lodge Washed mold offof walls, reset nails, and Spackle, Painted walls, and floor conference room basement. Cut vent, and installed grill in conference room door, Replace missing, and broken ceiling tiles,and support brackets, basement. Had to buy 4x4 tiles and cut each one to fit because all were different sizes. Started to paint walls in basement, main room. Painted center island kitchen. Replaced broken switch plate conference room. Tried shampoo on s,mi,'rway runner to basement, helped. Made retailing wall out of plastic wood. Installed on exposed septic pipe. Started to back-fill, couldn't continue do to the dirt being fi'ozen. Replaced burnt out fluorescent tubes main hall,and basement. Replace men's room toilet bowl flapper valve, rotten, and leaking. Veteran's Removed Christmas lights, and decorations. Lowered west, and south entrance doors weather stripping. All door screws had to be sheared, off rusted in. Removed old filing cabinets, Went to Staples, picked up new filing cabinet,went to Mr Cushmans house,(Mattituck), picked up donated filing cabinet, installed,and leveled new cabinets, in office. Put together, and installed new storage racks in storage room. Removed shower head and controls. Put plug in shower head pipe. Removed barbeque area fencing, and posts in picnic area. Cut out bent top mil. Straightened support pipes. Replaced missing couplings, end cap, and top rails. East fence along Bay Avenue. Couldn't get commercial grade materials locally. Need commercial grade due to people climbing over fence, to sneak in the park during the summer months. A lighter grade would bend. Used plumbing pipe for top rails,and cut couplings from larger plumbing pipe. Installed new entrance, and exit signs on fence, main enlrance. Misc. Working on yearly inventory. Lost a double pine tree at Wolf Pih north side. One half is laying over the other is still up but should die. It will take at least 3 to 4 runs with our dump truck to get rid of wood. The crack sealant we tried at Bay Avenue tennis court Didn't work. All the cracks came back Made three new Lodge conference room keys For Commissioner McGreevy. Met with National grid inspector to go over new ga~ run, at Veterans Park. Contractor removed ant infected tree at Aldrich. Moved rotten wood, and scrap to town landfill. Tried to get scrapyard on Oregon road to take metal they refused. Leaving Chevy truck overnight, at Alrich due to IRS requirements. Park secretary wants to donate a picnic table,and one bench for use at lodge. We would ha~¢ pick up and do some repairs. Returned wrong Lodge key to Park Secretary, so she can return to vender for credit. Ford pickup had a fiat tire, park employee Dave Zazeski brought in a plug kit from home, and repaired tire at no charge to Park. Met with Commissioners Deegan, and Zaloom to go over work schedule for up coming months. Had problems with one oil burner at lodge. Went in to lockout. Servicemen were called in. seems to be working fine presently. Commissioner McGreevy was present for final service call. So I lef~ to continue my duties. Commissioner McGreevy would have more information on the nature of the problems, and repairs done. RESOLUTION 20t0-10 RESOLUTION AUTHORIZING RETENTION OF GARRETT A. STRANG, ARCHITECT, FOR PROFESSIONAL SERVICES IN CONNECTION WITH PREPARING NECESSARY CONSTRUCTION DRAWINGS AND BID SPECIFICATIONS FOR THE DESIGN AND ALTERATION OF THE VETERANS MEMORIAL PARK COMMUNITY ROOM WHEREAS, the Board has previously determined that conversion of the facility at Veterans Park to a Community Center would be beneficial to the members of the Park District; and WHEREAS, this project will necessitate a bid; NOW, THEREFORE, be it resolved that the Chairman of the Board of Commissioners of the Mattituck Park District is authorized to retain Garrett A. Strang, Architect, at a cost not to exceed $3,500 in connection with preparing necessary detailed construction drawings, specifications and scope of work description for use in securing bids and executing the design, and will also apply to the Town of Southold Building Department for the necessary Building Permit, and execute an agreement for said services upon the approval of the District's attorney; and BE IT FURTHER RESOLVED, that in the event we need additional professional services with regard to documents or securing site planning, we will include such additional work and fees into the agreement. Feb. 11,2010 RESOLUTION 2010-11 RESOLUTION CHANGING MATTITUCK PARK DISTRICT'S PARK/BEACH AND BOAT RAMP PERMITS FROM ONE YEAR PASSES TO TWO YEAR PASSES WHEREAS, the Mattituck Park District's Beach/Park permits and Boat Ramp permits are currently issued for a period of one year; and WHEREAS, the Board has determined that a two-year issuance would reduce sticker printing costs and staffing necessary for issuing of passes, and, therefore, will be a cost savings to the Park District, as well as a convenience to the community members; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District will now issue and sell Park/Beach permits and Boat Ramp permits on a two-year basis with the following fees to apply: Park/Beach permit - $10 for two years Boat Ramp permit including keys - $30 for two years Ref. February 11, 2010 RESOLUTION 2010-12 RESOLUTION USING SERVICES OF NATIONAL GRID FOR DISCONNECTION AND RECONNECTION OF GAS LINE AT VETERANS PARK AND AUTHORIZING PAYMENT TO NATIONAL GRID FOR SAID SERVICE WHEREAS, the Mattituck Park District will be upgrading its septic system; and WHEREAS, the Mattituck Park District will need a temporary disconnect of gas service to the Veterans Park Building by National Grid, now then BE IT RESOLVED, that the Mattituck Park District will use the services of National Grid for the sum of $908.40. This will include disconnecting of the gas service at our building. National Grid requires that the Park District install a sleeve for the new gas line to the building. BE IT FURTHER RESOLVED, that the charges to reconnect are still to be determined by National Grid based on the work National Grid will need to do at the site to restore gas service to the building. Therefore, the added cost will be included determined by National Grid and added to the fee charged. Ref. February 11, 2010