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Home My WebLink About2010 TOWN OF SOUTHOLD STATE OF THE TOWN ADDRESS March 18, 2010 ACCOMPLISHMENTS 2009 FISCAL · Spending freeze November 2009 · Reduced discretionary spending · Re-negotiations with CSEA · Personnel reduction and attrition: 14 positions eliminated yielding a net savings of $875,000 Increase duration of Solid Waste disposal permits from one year to two years oAa3 Moody's bond rating · Implementation of formal Debt Management Policy and Fund Balance Policy · Enforcement of Town's procurement policy · Budget surplus LEGISLATIVE · Limit size of dwelling units in Hamlet Density Districts · Require design standards and residential site plans be compatible in scale with hamlets and community character · Require an open space set-aside in subdivisions in Hamlet Density Zoning districts · Minimize visual and environmental impact of cell towers · Amend fees and penalty schedules for violation of zoning code. Increased number of yard sales from 1 to 2 per year · Requirement that accessory convenience stores to gas stations have adequate on-site parking and are designed to comply with community character · Discussion of implementing dark skies legislation and amending accessory apartment law ENVIRONMENTAL & PLANNING: · Authorized the development of Town's comprehensive plan, "Southold 2020" · Awarded 360k in grants for Hamlet Revitalization and Goldsmith Inlet Watershed Management Plan · Processing of 15 pending preservation applications (13 farmland and 2 open space) for total of 338 acres of which the Town acquired 2 farmland projects totaling 41 acres and executed contracts on 4 farmland contracts totaling 76 acres · Approximately 2 million dollars in preservation grants received Review and evaluation of LWRP chapter definitions · Survey and mapping of Fishers Island sidewalks through intern and residents · Goldsmith Inlet dredging, irrigation of Strawberry Fields and Cochran Park · Bittner Preserve & Laurel Lake Preserve improvements · Drainage improvements--40 new street storm drainage structures installed, New Suffolk parking lot, Route 48 at Town Beach PERSONNEL TOWN GOVERNANCE & TOWN FACILITIES: · Streamline efficiency of building, planning and zoning -Municity software o ZBA rendered 103 decisions · 182 wetland applications reviewed · Improved code enforcement · Adoption of emergency evacuation policies and procedures · Enhanced training opportunities for staff · Mandatory Anti-bias education training · Completion of Animal Shelter · Improvements to Town Hall · Award of stimulus funding for Peconic Lane Community Center · Inter-municipal agreements Towns of Islip and Brookhaven for recycling and disposal · Information technology improvements: network upgrades with new tax receiver application, grant tracking applications for planning, police tracking, website enhancements, etc. IMPROVE COMMUNITY RELATIONS & INTERACTION WITH TOWN GOVT. · Hosted intrusive noise forum · Public forum on deer management, creation of a "deer management taskforce" with expansion of pilot program, 56 deer harvested in 2009 · Curated Timeline Greenport History ECONOMIC DEVELOPMENT: · Hosted on-going meetings with local Chambers of Commerce and Southold Business Alliance HEALTH HUMAN SERVICES RECREATION AND PUBLIC SAFETY: · 30,286 meals delivered to frail, homebound elderly · Provided 15,602 hours of respite at adult day care @ Katinka House · Completed renovations of recreation center including painting of mural by Youth Bureau · Constructed new playground at Old School House park in East Marion and girls' baseball field in Tasker Park · Awarded Community Support Initiative grant to support social and recreational activities for youth · Assisted Verizon with upgrade of "911" 2010 GOALS FISCAL: · Work with MuniStat to adopt multi-year budgeting · Continue reduced discretionary spending · Negotiations with PBA · Review staffing needs to continue personnel reduction and attrition as positions become vacant · Maintain bond rating · Continue to enforce procurement policy LEGISLATIVE: · Enact Dark Skies Legislation · Adopt legislation accessory apartments oMS4 Compliance ENVIRONMENT & PLANNING: · Continue comprehensive plan efforts- integration of Fishers Island strategic plan · Finalize Mattituck corridor study · Storm-water mitigation (Orient harbor, Fishers Island "Lake Mobil", Fleets Neck, Brower Woods, etc.) · Phragmites removal at Pipes Cove · Scenic byway assessment & inventory oGooselTownlJockeylRichmond Creeks Watershed Management Plan · Update Community Preservation Fund Management and Stewardship Plan · With Youth Bureau, Solid Waste will develop recycling initiatives with local schools · Increase land preservation efforts through outreach to landowners and greater coordination with Suffolk County PERSONNEL TOWN GOVERNANC & TOWN FACILITIES: · Continue building improvements and efforts to make Town Hall user-friendly · Enhance training opportunities for staff · Recognize staff achievements, improve communication with employees through development of newsletter · Implement performance reviews beginning with department heads · Continue efforts to coordinate efficiency and productivity of departments IMPROVE COMMUNITY RELATIONS & INTERACTION WITH TOWN GOVT: · Promote dialogue with hamlet residents through community meetings · Increase civic engagement by hosting "mobile" Town Board meetings at different geographic locations, different times and days of the week · Teleconferencing capabilities between mainland and Fishers Island · ,Complete renovations and open Peconic Lane Community Center to the public · Continue improvements to website to foster community awareness and involvement · Implement online tax payment system & registration for recreation · Support efforts of Census 2010 to ensure an accurate count ECONOMIC DEVELOPMENT: · With Suffolk County office of Economic Development host community workshop to provide resources to local businesses to sustain their ability to function in the current recession HEALTH HUMAN SERVICES RECREATION & PUBLIC SAFETY: · Secure funding to establish Naturally Occurring Retirement Community through partnership with local hospitals/providers · Implement "internet caregivers services" and expand services to seniors on Fishers Island · Through Youth Bureau sponsor "Teen Wellness" seminars · Install exercise equipment Fishers Island fitness trail · Prepare bids/specs for basketball court in Cochran Park State of the Town Fiscal Outlook. Revenue used to offset expenditures needed to operate Southold Town continues to decline. The historic economic downturn that this country has seen sas had a devastating impact on the budget of Southold Town as, I am sure it has had on the business owners and residents of this community. Revenue from all sources - fees collected by the town, earnings on interest, etc have all been in steep decline. Revenue from the mortgage tax alone has fallen from over 4 million dollars a year, 5 or 6 years ago, to just over 1 million a year in 2009. These losses combined with substantive increases in costs such as retirement contributions and medical coverage costs, have had, and will continue to have substantial impacts on how Southold Town conducts its business. The Southold Town Board has addressed this economic crisis with decisive action by making hard decisions, creating policies and revisiting procedures to our fiscal management. Among these are: Adopted overtime policy to contain costs. No overtime is permitted unless it is essential to the operation of Town Government. Now any overtime earned by staffmust receive prior approval from the supervisor's office. In the event of emergencies, decisions for overtime are made by the Supervisor, Highway Superintendent and Police Chief. Ultimately, this policy has reduced over time by more than 50% of what it was a few years ago. Through the use of retirement incentives and attrition, the Board has eliminated 14 full time positions for a net annual savings of $875,000 dollars annually. We have restructured staff and management positions to account for the loss of personnel. The board established a fund balance policy of no less than 10% of our operating budget. This policy assures Wall Street that Southold is a good town to do business with and the towns efforts have been rewarded with a Moody's bond rating that is one of the highest in the region. This comes at a time when many municipalities are seeing downgrades in their bond ratings. · The Board has reduced all discretionary spending and has actually cut non-mandated spending overall in each of the last 3 years. The Board would also like to express deep appreciation to the local CSEA. With the help of this union, we have been able to successfully renegotiate contracts to reduce the Towns overall operating costs and medical liability costs. In addition to these measures, we have adopted a stringent debt policy, imposed a spending freeze since November and have mn this government on a "pay as you go" policy scrutinizing every dollar. The results of which is, we are now operating with a surplus of nearly 1.2 million dollars. It should be noted that the crisis is far from over but the town has put itself in a good position to weather this storm. In addition, by adhering to these measures and with the Board's recent decision to adopt "multi-year budgeting," this Board is providing the vision and a sound fiscal blueprint for the long term fiscal management of Southold Town. HiEhliRhts and Legislative Accomplishments: Reviewed and amended the tom code to bring "common sense" scale and design standards to Hamlet Density Zoning Districts. This includes restrictions of unit size and number as well as buffer and open space requirements. The legislation ensures that the original intent of hamlet density zoning is met while the character of the community is protected. Reviewed and developed new Cell Tower code that greatly reduces visual and environmental impacts. It also will require "sound" site plan requirements that will ensure that cell towers are located where they are needed - not just where they are wanted. Reviewed and amended the code to address the growing trend of convenience store locations in service stations. This legislation provides reasonable standards to the owners and yet limits negative impacts on traffic and the surrounding community. Have been assertive in the ongoing efforts of stormwater and road runoffmitigation. This is especially important now that Southold Town is mandated to comply with federal MS4 regulations. To date we have: · Adopted a drainage code at the local level and have provided staff training for implementation of the code. Through Superintendent of Highways, Pete Harris, we have installed 40 new street storm drainage structures and modified several road ends. · Completed a substantial drainage project for the community of New Suffolk. · With Suffolk County, completed a substantial drainage project along RT. 48 at town beach in Southold. Start the engineering and design for other major drainage projects such as "Lake Mobil" on Fishers Island. Worked with the "save Goldsmiths Inlet committee" and secured 135,000 in grants for watershed management for this community based initiative. Land Preservation continues to be a top priority. Last year we had been awarded 2 million dollars in preservation grants and despite a precipitous drop in real estate sales and revenue generated by the community preservation fund, we remain well positioned to continue with the tenacity of past preservation efforts. We currently have 15 preservation projects pending and approximately 8.4 million dollars cash in hand to pursue our goals. We also have approximately 14 million dollars of authorized buy un issued bonds available. It should be noted that these funds are funds that have been authorized by the public for preservation only. These funds cannot and should not be used for general governmental expenses and therefore, cannot be used to alleviate the current economic crisis. It should also be noted that the current downturn in real estate values has presented the town with unprecedented opportunities and now is not the time to be skittish with meeting our preservation goals. We have authorized the development of an update to Southold Town's comprehensive plan. We have already held some public meetings and established a link on our website. The public should expect to hear a great deal about this and we will work hard to encourage public participation in this plan. The plan will build on years of agreed upon planning goals and focus on the recommendation of each of the hamlet stakeholder panels. To that end we have applied for and secured grants of nearly 200,000 for hamlet revitalization. We will continue to pursue more grant opportunities and commit resources to make hamlet stakeholder recommendations a reality. We have made improvements to our code enforcement capabilities. With a new code enforcement officer and with increase in the fine structure for zoning and code infractions we are improving as we look for compliance. We have also addressed several community based initiative including: Full renovation of the Peconic Recreation Center Secured stimulus funds to renovate the Peconic School for the community to use and enjoy. Renovation of Town Hall to maintain the assets we have and not to build new. Completed the Animal Shelter and demolished the old one. Made substantial improvements to Strawberry Fields, Cochran Park and the Bittner and Laurel Lake preserve and the Community Park in East Marion. We have developed in inventory of all residents in need and continue to improve our emergency management capabilities. Lastly, with the tremendous contributions of Town Clerk, Elizabeth Neville, we have coordinated our interoffice information capabilities and because Betty has secured this town a grant we are implementing a "Municipality Software Program" that will allow all departments to share parcel information on a real time basis-vastly improving our ability serve the public. A Look Ahead: In the coming year, we expect to accomplish the following goals, initiatives · and legislation. Pass Dark Skies Legislation (pending) · Expand inventory of accessory apartments and affordable accessory apartments. (pending) · Continue with our ongoing storm water management mitigation and MS4 compliance · Finalize a multi year budget platform that will develop real change to fiscal management by doing away with year to year budget mentality · Continue to examine staffing and assignment of the same for greater efficiency and leaner economical operating liabilities · Provide sound management plans for our protected resources and acquired preserves. Expand communication with the community and encourage public input with hamlet community meetings, host "mobile" town board meetings, and finalize teleconferencing capabilities with Fishers Island. Make a top priority a review of existing code and ZBA decisions to reduce the overlapping jurisdictional review currently burdening homeowners. · Assume the tasks and requirements as "in house" to reduce costs to homeowners looking to invest in their homes. · Review the Mattituck Corridor by working with the community and business owners to codify their visions and goals for that community. Implement an online tax payment system and continue to utilize new technolog~ to make Southold Town Hall in easier place to business Develop a new website that not just user friendly, but comprehensive in its information offerings. Install a basketball court at Tasker Park, open the Peconic School to the community, and continue to expand our youth services and programs. Develop effective Deer Management solutions by encouraging support from state and county agencies. The Deer population is a crisis and the public and government needs to understand that action is needed now. Last, and most important, to continue to work on Southold Comprehensive Plan through outreach, community meetings and sound planning expertise. Conclusion: The economic crisis is far from over. To be sure, there are many challenges that we still face and there are bound to be impediments to the goals we strive for. The biggest mistake is for us to conduct government with a "business as usual" approach. This climate also proves opporturfities. These are opportunities that we need to look at and seize. We must continue to reevaluate how we conduct the business of govemment and make fundamental changes to our operating process. Head count is the driving forces of our budget and the cost of that head count needs to change. We need to continue our efforts to work with local businesses to promote and protect our mom and pop operations, including our agricultural operations which are the backbone of our local economy. We need to invent new solutions to old problems like the lack of affordable housing by developing new strategy and new ideas to retain the next generation. We need to continue to focus on improving ourselves as a public body, so that we are as capable and as user friendly as we can achieve. Town Hall needs to be seen as the solution, not the problem. We need to focus, as a community, on developing a comprehensive plan that meets our challenges and achieves our goals with a vision of this community future tha~ we can all be proud of leaving as our legacy to our children, our grandchildren. Thank you State of the Town Fiscal Outlook. Revenue used to offset expenditures needed to operate Southold Town continues to decline. The historic economic downturn that this country has seen has had a devastating impact on the budget of Southold Town as, I am sure it has 'had on the business owners and residents of this community. Revenue fi.om all sources - fees collected by the town, earnings on interest, etc have all been in steep decline. Revenue from the mortgage tax alone has fallen from over 4 million dollars a year, 5 or 6 years ago, to just over 1 million a year in 2009. These losses combined with substantive increases in costs such as retirement contributions and medical coverage costs, have had, and will continue to have substantial impacts on how Southold Town conducts its business. The Southold Town Board has addressed this economic crisis with decisive action by making hard decisions, creating policies and revisiting procedures to our fiscal management. Among these are: Adopted overtime policy to contain costs. No overtime is permitted unless it is essential to the operation of Town Government. Now any overtime earned by staff must receive prior approval fi.om the supervisor's office. In the event of emergencies, decisions for overtime are made by the Supervisor, Highway Superintendent and Police Chief. Ultimately, this policy has reduced over time by more than 50% of what it was a few years ago. Through the use of retirement incentives and attrition, the Board has eliminated 14 full time positions for a net annual savings of $875,000 dollars annually. We have restructured staff and management positions to account for the loss of personnel. The board established a fund balance policy of no less than 10% of our operating budget. This policy assures Wall Street that Southold is a good town to do business with and the towns efforts have been rewarded with a Moody's bond rating that is one of the highest in the region. This comes at a time when many municipalities are seeing downgrades in theii~ bond ratings. · The Board has reduced all discretionary spending and has actually cut non-mandated spending overall in each of the last 3 years. The Board would also like to express deep appreciation to the local CSEA. With the help of this union, we have been able to successfully renegotiate contracts to reduce the Towns overall operating costs and medical liability costs. In addition to these measures, we have adopted a stringem debt policy, imposed a spending freeze since November and have run this government on a "pay as you go" policy scrutinizing every dollar. The results of which is, we are now operating with a surplus of nearly 1.2 million dollars. It should be noted that the crisis is far from over but the town has put itself in a good position to weather this storm. In addition, by adhering to these measures and with the Board's recent decision to adopt "multi-year budgeting," this Board is providing the vision and a sound fiscal blueprint for the long term fiscal management of Southold Town. Highlights and Legislative Accomplishments: Reviewed and amended the town code to bring "common sense" scale and design standards to Hamlet Density Zoning Districts. This includes restrictions of unit size and number as well as buffer and open space requirements. The legislation ensures that the original intent of hamlet density zoning is met while the character of the community is protected. Reviewed and developed new Cell Tower code that greatly reduces visual and environmental impacts. It also will require "sound" site plan requirements that will ensure that cell towers are located where they are needed - not just where they are wanted. Reviewed and amended the code to address the growing trend of convenience store locations in service stations. This legislation provides reasonable standards to the owners and yet limits negative impacts on traffic and the surrounding community. Have been assertive in the ongoing efforts of stormwater and road runoff mitigation. This is especially important now that Southold Town is mandated to comply with federal MS4 regulations. To date we have: Adopted a drainage code at the local level and have provided staff training for implementation of the code. Through Superintendent of Highways, Pete Harris, we have installed 40 new street storm drainage structures and modified several road ends. Completed a substantial drainage project for the community of New Suffolk. With Suffolk County, completed a substantial drainage project along RT. 48 at town beach in Southold. Start the engineering and design for other major drainage projects such as "Lake Mobil" on Fishers Island. Worked with the "save Goldsmiths Inlet committee" and secured 135,000 in grants for watershed management for this community based initiative. Land Preservation continues to be a top priority. Last year we had been awarded 2 million dollars in preservation grants and despite a precipitous drop in real estate sales and revenue generated by the community preservation fund, we remain well positioned to continue with the tenacity of past preservation efforts. We currently have 15 preservation projects pending and approximately 8.4 million dollars cash in hand to pursue our goals. We also have approximately 14 million dollars of authorized buy un issued bonds available. It should be noted that these funds are funds that have been authorized by the public for preservation only. These funds cannot and should not be used for general governmental expenses and therefore, cannot be used to alleviate the current economic crisis. It should also be noted that the current downturn in real estate values has presented the town with unprecedented opportunities and now is not the time to be skittish with meeting our preservation goals. We have authorized the development of an update to Southold Town's comprehensive plan. We have already held some public meetings and established a link on our website. The public should expect to hear a great deal about this and we will work hard to encourage public participation in this plan. The plan will build on years of agreed upon planning goals and focus on the recommendation of each of the hamlet stakeholder Paneis. To that end we have applied for and secured grants of nearly 200,000 for hamlet revitalization. We will continue to pursue more grant opportunities and commit resources to make hamlet stakeholder recommendations a reality. We have made improvements to our code enforcement capabilkies. With a new code enforcement officer and with increase in the fine structure for zoning and code infractions we are improving as we look for compliance. We have also addressed several community based initiative including: Full renovation of the Peconie Recreation Center Secured stimulus funds to renovate the Peconic School for the community to use and enjoy. Renovation of Town Hall to maintain the assets we have and not to build new. Completed the Animal Shelter and demolished the old one. Made substantial improvements to Strawberry Fields, Cochran Park and the Bittner and Laurel Lake preserve and the Community Park in East Marion. We have developed in inventory of all residents in need and continue to improve our emergency management capabilities. Lastly, with the tremendous contributions of Town Clerk, Elizabeth Neville, we have coordinated our interoffice information capabilities and because Betty has secured this town a grant we are implementing a "Municipality Software Program" that will allow all departments to share parcel information on a real time basis-vastly improving our ability serve the public. A Look Ahead: In the coming year, we expect to accomplish the following goals, initiatives and legislation. Pass Dark Skies Legislation (pending) · Expand inventory of accessory apartments and affordable accessory apartments. (pending) · Continue with our ongoing storm water management mitigation and MS4 compliance · Finalize a multi year budget platform that will develop real change to fiscal management by doing away with year to year budget mentality · Continue to examine staffing and assigv4n, ent of the same for greater efficiency and leaner economical operating liabilities · Provide sound management plans for our protected resources and acquired preserves. · Expand communication with the community and encourage public input with hamlet community meetings, host "mobile" town board meetings, and finalize teleconferencing capabilities with Fishers Island. · Make a top priority a review of existing code and ZBA decisions to reduce the overlapping jurisdictional review currently burdening homeowners. · Assume the tasks and requirements as "in house" to reduce costs to homeowners looking to invest in their homes. · Review the Mattituck Corridor by working with the community and business owners to codify their visions and goals for that community. Implement an online tax payment system and continue to utilize new technology to make Southold Town Hall in easier place to business with. · Develop a new website that not just user friendly, but comprehensive in its information offerings. Install a baskethaI1 court at Tasker Park, open the Peconic School to the community, and continue to expand our youth services and programs. Develop effective Deer Management solutions by encouraging support from state and county agencies. The Deer population is a crisis and the public and government needs to understand that action is needed now. Last, and most important, to continue to work on Southold Comprehensive Plan through outreach, community meetings and sound planning expertise. Conclusion: The economic crisis is far from over. To be sure, there are many challenges that we still face and there are bound to be impediments to the goals we strive for. The biggest mistake is for us to conduct government with a "business as usual" approach. This climate also proves opportunities. These are opportunities that we need to look at and seize. We must continue to reevaluate how we conduct the business of govemment and make fundamental changes to our operating process. Head count is the driving forces of our budget and the cost of that head count needs to change. We need to continue our efforts to work with local businesses to promote and protect our mom and pop operations, including our agricultural operations which are the backbone of our local economy. We need to invent new solutions to old problems like the lack of affordable housing by developing new strategy and new ideas to retain the next generation. We need to continue to focus on improving ourselves as a public body, so that we are as capable and as user friendly as we can achieve. Town Hall needs to be seen as the solution, not the problem. We need to focus, as a community, on developing a comprehensive plan that meets our challenges and achieves our goals with a vision of this community future that we can all be proud of leaving as our legacy to our children, our grandchildren. Thank you SCOTT A. RUSSELL SUPERVISOR Town Hall, 53095 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Fax (631) 765-1823 Telephone (631 ) 765-1889 OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD March 18, 2010 STATE OF THE TOWN REPORTS I am pleased to share the attached reports from department heads describing many accomplishments of staff throughout the year as well goals identified for the upcoming year. Despite the challenges of limited resources, I am very proud of the Town's achievements and ability to maximize results. Please review and feel free to contact me if you have any questions or concerns. Thank you. Table of Contents Supervisor's Letter .................................................................. 1 Town Historian ....................................................................... 2 Recreation ............................................................................ 3 Land Preservation ................................................................... 4 Planning Board ....................................................................... 5 Town Clerk's Office ................................................................. 6 Data Processing ......................................................... , ............ 7 Highway ............................................................................... 8 Department of Public Works ........................................ , ............. 9 Accounting & Finance ................................................ , ............ 10 Board of Assessors ...................................................................... 11 Affordable Housing/Housing Advisory Commission ........................ 12 Youth Bureau Board and Youth Advisory Council ......................... 13 Zoning Board of Appeals ......................................................... 14 Human Resources .................................................................. 15 Engineer .............................................................................. 16 Solid Waste District ................................................................ 17 Trustees .............................................................................. 18 Town Attorney ...................................................................... 19 TOWN OF $OUTHOLD STATE OF THE TOWN ADDRESS rvisor Scott A. Russell and the Town Board for a address on Thursday, March 18, 2010 at Hall meeting room. The purpose of the rm the public and staff of the Town's )9 as well as the implementation of goals include a discussion of the Town's fiscal environmental and planning initiatives communication and foster greater ~n. Written reports from Town also be discussed and distributed. Date: February 9, 2010 From: Antonia Booth, Southold Town Historian To: Office of Southold Supervisor Russell Subject: pr6cis of work/projects done in 2009 My work can be divided into several categories: the most usual are the 300 or so queries/questions I receive each year by phone/email/letter. These usually concern the history of houses/genealogy (family history)/history of neighborhoods/helping people or newspapers do research. (for instance I provided material for a talk to the DAR, helped with a book on Sylvester Manor, lent photos to be scanned for a book on Mattituck, lent pictures that also were scanned for a show on Cutchogue & New Suffolk, worked with "The Group to Save Peconic Inlet", worked on the Peconic School Stakeholders project which has not yet had the green light, worked with a designer & two vice-presidents of Capital One Bank who are re-decorating the Southold Branch with period photographs and worked on informational kiosks, a project that has temporarily stalled, as well as provided material for an article in East End Edibles on the history of food in Southold. Some questions are puzzlers: a call from Illinois asking what the weather will be like in Southoid in April, & another from a man in Greenport asking what kind of decking he can put on his mother's house. A woman recently called me at home to ask if she should take her rug to the dump or have it evaluated by a textile expert. I do the best I can with this sort of question. For many years I have acted as a liaison between the Town & the Village of Greenport, most recently as a member of the Standing Committee on Arts & Culture which involved me with an exciting project: writing a timeline of village history, shortening the timeline to fit on a bookmark which was given out to students, and curating a show on the Timeline of Greenport History at Floyd Memorial Library that ran from August 15 to November 11. In 2009 1 began writing articles for The Peconic Bay Shopper, one of the few publications featuring local history. Among the articles I wrote were one on our first official town historian who was an African-American, one on the Ku Klux Klan in Southold Town, a two part article on the history of Hog Neck (Bay View), and a two-part article on brick-making in Southold Town which I wrote with Mark Terry, Senior Planner for the Town. Mark & I are currently working on an article on oystering in Southoid Town, past & present (2010) to coincide with a new oyster festival debuting this fall and I have several solo articles planned for the present year. STATE OF THE $OUTHOLD TOWN RECREATION DEPARTMENT The Town of Southold Recreation Department's role is to ensure that residents have as many opportunities as possible to develop healthy and happy lifestyles through the pursuit of positive leisure time activities and the development of new skills. This is best achieved when we work with and listen to our community. It is the goal of the Southold Town Recreation Department to provide and promote recreational activities that appeal to and accommodate the current and future needs of our residents. To ensure that this goal is accomplished, we will continue to improve our current services and aggressively explore additions to our existing programs. This past year, we have added many new programs and activities including open mic night for youth; boxing as a non-contact sport; Pilates, yoga, & power stretching; tai chi and qi gong; rug hooking; karate for beginners; introduction to kayaking on the east end; crochet; ceramics; holiday gifts & baskets; wreath making; a one day ski trip; the art of improv; and a few others. We have continued to offer a wide variety of programs, activities, and bus trips for residents of all ages. Class participation numbers over this past year were exceptionally good as many programs were filled and had participants on a waiting list. We did not have to cancel many activities due to lack of enrollment. We have also streamlined the process for holding weddings on town beaches by developing a new application which is available on the town's website. I also developed a new application for potential program instructors as well as updating the application for use of town recreation facilities, which now includes fees being charged for various groups and organizations. For the upcoming year, some general goals include: · To enable residents to have the opportunity to register for recreation programs online from the comfort of their home. · To make the recreation center a wifi hot spot. To be able to access the internet on a laptop would benefit groups that utilize our facility and instructors of our programs. · To analyze and prescribe what should be done to improve the conditions of existing parks and facilities. · To more effectively promote and publicize town-wide recreational programs and events. · To continue to participate in educational courses, seminars, and classes pertaining to recreation. · To coordinate program activities with other departments and agencies. · Increase existing program activities. New facilities are desperately needed if the recreation department is going to expand its program offerings. · Continue to cooperate with the local schools for use of school facilities to conduct our recreation programs and activities. · Encourage communication between the Department and the general public, elected officials, recreation interest groups, students, seniors and others through open meetings, questionnaires, newsletters, brochures, personal contacts and other means. · Outdoor sand horseshoe pits and bocce ball should be considered being placed at various park locations throughout the town. · Continue to work with and support park user groups in keeping sites litter free, properly maintained, and well used. · Seek state and federal grants, solicit foundations, donations and other funding sources where appropriate. · Increase online communication of the recreation department's information through our website and e-mail. · Provide a varied program offering activities and programs not being provided by other organizations and groups. *To provide opportunity for the participation in wholesome non-competitive recreation activities. MELISSA A. SPIRO LAND PRESERVATION COORDINATOR melissa.spiro~town.southold.ny.us Telephone (631 ) 765-5711 Facsimile (631) 765~6640 DEPARTMENT OF LAND PRESERVATION TOWN OF SOUTHOLD OFFICE LOCATION: Town Hall Annex 54375 State Route 25 (comer of Main Rd & Youngs Ave) Soutt~ld, New York MAILING ADDRESS: Southold, NY 11971~0959 Land Preservation Department: 2009 - 2010 Projects and Initiatives Prepared by Melissa Spiro, Land Preservation Coordinator- February 26, 2010 Town Land Preservation Applications During 2009 there wore 15 pending preservation applications at various stages on a total of 338 acres: · 13 of the 15 pending applications w~re farmland applications; · 2 of the 15 pending applications wore open space applications; · 6 of the 15 pending applications were pending at the start of 2009; and · 9 of the 15 pending applications ware made during 2009. By the end of 2009: · The Town completed and acquired 2 farmland projects totaling 41 acres; and The Town executed purchase contracts on 4 farmland projects totaling 76 acres. Application work will continue in 2010, with the expectation that the pace for applications will pick up and that most, if not all, of the projects already in contract will close. Many of the preservation applications have a Conservation Subdivision component and the Land Preservation Dept will continue to work closely with Planning Staff to expedite these applications. Preservation Grants The Land Preservation Dept has historically had success in writing and receiving farmland grant awards under the State Agricultural and Markets Farmland Protection Program and the Federal Farm and Ranchlands Protection Program. The State did not present a new funding opportunity during fiscal year 2009. The Land Preservation Department will continue to submit grant applications for farmland funding when such are available, in addition, The Nature Conservancy, on behalf of the Town has written and received several grant awards for acquisitions within the Pipes Cove Area. During 2009, and the early part of 2010, the Land Preservation Dept received $1,301,609 in preservation grant awards, $2,428,690 in preservation grant re-imbursements, and worked on several other grants as detailed below: · A grant proposal for the Federal Farmland Program was submitted in Feb 2010. Grant announcements are forthcoming. · A grant proposal for the Federal Farmland Program was submitted in May 2009 and the Town received a grant award of $771,150. The Land Preservation Department is working to implement the grant and to ensure that the project is eligible for the funding. It is expected that the Town will receive the funding in 2010 once the project closes. The Town received a grant award of $530,459 under the State Farmland Program for a grant proposal submitted in 2008. It is expected that work to ensure that the project is eligible for funding will be accomplished during 2010. The final requirements for a State Farmland Program grant awarded during 2008 wore completed and the Town received a re-imbursement of $431,868. The final grant requirements for an awarded open space acquisition grant from the National Oceanic and Atmospheric Administration, CELCP, ware completed and the Town received a re-imbursement in the amount of $1,996,822. · Work continued to ensure project eligibility for a Federal Farmland Program FY2007 grant award of over 1 million dollars. Work will continue into 2010 and it is anticipated that the project will close during 2010 and that the Town will receive the funding once the project closes. Land Preservation Department Proiects Projects intended for 2010 include: · Review of Land Preservation policies, procedures and definitions; · Review of the Town's Development Rights Easement language and the sections of the Town Code pertaining to preservation; · Update to the Town's Community Preservation Fund Management and Stewardship Plan; · Update to the Town's Community Preservation Project Plan; · Stewardship and management of Town-owned Open Space properties, including monitoring of Town-owned properties and easements; · Coordination with Suffolk County in regard to County preservation efforts; and · Outreach to landowners. PLANNING BOARD MEMBERS MARTIN H. SIDOR Chair WILLIAM J. CREMERS KENNETH L. EDWARDS JOSEPH L. TOWNSEND DONALD J. WILCENSKI PLANNING BOARD OFFICE TOWN OFSOUTHOLD MAILING ADDRESS: P.O. Box 1179 Southold, NY 11971 OFFICE LOCATION: Town Hall Annex 54375 State Route 25 (cor. Main Rd. & Youngs Ave.) Southold, NY Telephone: 631 765-1938 Fax: 631 765-3136 MEMORANDUM to~ From: Date: Re: Phillip Beltz, Special Projects Coordinator Heather Lanza, Planning Director February 12, 2010 State of the Town Report - Planning 2009 Summary & 2010 Goals The Planning Board and Planning Department are pleased to provide you with the attached summary of our work done in 2009, and the goals we have for 2010. Planning - 2009 Year-end Report & 2010 Goals A. Planning Board applications Applications reviewed 84 Work sessions 47 Public meeting~ 17 Applications received * 33 · Subdivision application includes each (Subdivisions: 23) Applications completed 24 ( Site Plans: 6) (Standard Subdivisions: 4) (Conservation Subdivisions: 3) (Lot Line Modifications: 1 l) B. Coastal Consistency Assessment Reviews (LWRP): 253 C. People served 1. Planning Counter: 332 2. Requests for information and FOILs (some overlap with Counter visits): 175 3. Applicants: 84 Please note: the above numbers do not count phone calls and meetings outside of work sessions and the counter sign-in sheet. D. Grants awarded (written in 2009) Total $360,018 (includes 50% match) 1. Hamlet Revitalization Program II (funding basic Comprehensive Plan work) 2. Goldsmith Inlet Watershed Management Plan (funding to develop plan) E. Other Projects: 1. 2005-2008 Hamlet Study Implementation Project 2. Marine Heritage Zoning District - New Suffolk Waterfront 3. Orient Aquifer Protection Best Management Practices F. New Legislation 1. Studied, drafted and implemented i. Residential Site Plan requirements (Grant Funded) ii. Wireless Communication Facilities (Grant Funded) iii. Convenience Stores - accessory uses to gas stations iv. LWRP Amendments/Minor Exempt Action List Amendments 2. Studied, not implemented i. Management of Dock Structures (Grant Funded) ii. Transfer of Development Rights legislation - project on hold for Comprehensive Plan, (Grant Funded) 3. Reviewed for Town Board: i. Local Laws: 2 ii. Changes of Zone Petitions: 4 February9,2010 Planning - 2009 Year-end Report & 2010 Goals G. Goals for 2010 1. Current Planning Board Applications - increase efficiency in processing applications (currently processing 54 site plan and subdivision applications) 2. Mattituck Corridor Study - complete first draft by end of March, 2010 3. Comprehensive Plan - complete the first draft of the entire plan 4. Municity - contribute to the implementation of this important application 5. Maritime Heritage Zoning District - complete new zoning district in 2010 6. Code revision project - Grant through EPF/LWRP - complete the definition revisions 7. Hamlet Revitalization Grant I (EPF/LWRP) - Funding Economic Chapter 8. Orient Aquifer Management -this effort to be folded into the Comprehensive Plan 9. Goldsmith Inlet Management Plan (EPF/LWRP Grant funded). Manage and Implement 10. Phragmites Removal at Pipes Cove (Grant funded). Manage and Implement 11. Stormwater Remediation Project (EPF/LWRP Grant funded). Manage and Implement 12. Goose/Town/Jockey Creeks and Richmond Creek Watershed Management Plan (EPF/LWRP Grant funded). Manage and Implement 13. Hashamomuck Pond Watershed Management Project (EPF/LWRP Grant funded). Manage and Implement 14. National resources inventory for the Comprehensive Plan 15. Draft a Transfer of Development Rights program based on recommendations in Land Use Chapter of Comprehensive Plan (EPF/LWRP Grant funded) Beltz, Phillip From: Terry, Mark Sent: Monday, March 08, 2010 10:03 AM To: Beltz, Phillip Subject: PB Projects Phil, Below is a quick, incomplete summary of the projects I am working on. GRANT FUNDED: C006789. 1. Review of definitions in Town Code. Town hired new Assistant Town Attorney and Town Attorney and definitions were reviewed by the Code Definition Review Team created by the Town Board (See Task 9). Meetings were held on: November 6th November 13th December 4th January 8th Following agreement on how to proceed, the Assistant Town Attorney office prepared the proposed amended definitions in Local Law format. 2. Review of Chapter Language in Town Code Town Staff worked with Town Board and the NYSDOS to amend Chapter 268 Minor Exempt Action list and LWRP Document. Local law was adopted on December 15, 2009 by Town Board. In addition, Town staff worked with NYSDOS staff in amending language that referred to dredging windows in the LWRP document. These changes are pending approval by the Town Board and the meeting both Town and State public notice requirements. This task is being accomplished by the Town Attorney, two Assistant Town Attorneys and Principal Planner. 3. Evaluation of Recommended Legislative Changes Town Board created Principal Planner, Assistant Town Attorney and Planning Board Member Team to continue to implement work-plan. The Team reviewed consultant work and drafted (in local law format) proposed definition amendments for Chapters 17, 26, 34, 83, 144, 166, 174, 193, 197 233 and 249 as indicated above. Ail reviewed chapters are in local law form except for Chapters 233 and 237. Chapter definitions were reviewed at the January 28th Code Committee. The Town Board decided to not hold a public headng on the amended chapters until more chapters are complete and a consolidation of all cede definitions could be considered. Voucher Prepared and Submitted: GRANT FUNDED: C006879 Survey and analyze pedestrian movement (sidewalks and crosswalks, bus shelters) and lighting within hamlet centers. (Full Time Intern, partially complete) 1. In the summer of 2009 the Town Board hired a paid intern to accomplish this task, in part. The intern surveyed and mapped the sidewalks on Fishers Island working with two island residents. In August of 2009 a final report and slide show was presented to the Fishers Island residents dudng a public meeting. Product 1. Fishers Island Sidewalk Inventory report and slide show. Immediate Short-Term Goals: Mattituck Corddor Study Freshwater Wetlands Mapping Project. (Spring 10) - Needed to produce an accurate build out calculation for Comp Plan. Scenic Byway Assessment and Inventory (Summer 10) - Needed for Comp Plan. Also we are hidng a an intem to to continue with the MS4 mapping requirements this summer. Mark Terry Principal Planner LWRP Coordinator Town of Southold Planning Department P.O. Box 1179 53095 Main Road Southold, New York 11971 (631) 765-1938 Mark. Terry~,,town.southold. ny,us STATE OF THE TOWN REPORT February 20, 2010 Town Clerk's Office Elizabeth Neville, Town Clerk I attach my 2009 Annual Report of monies received and permits issued for 2009. Your request asks for initiatives accomplished (e.g. grants awarded, numbers served, etc). This report reflects only a portion of the number of people served. The Town Clerk's Office serves as the "Doorway to Town Government". The greatest number of calls for general information are received in this office. If we can't answer their questions and help them, we refer them to other offices, as necessary. The administrative duties of the Town Clerk under NYS Town Law are endless, yet do not necessarily result in an issued permit or license or money collected. To attempt to estimate the number of people served by the Town Clerk's Office and Records Management Office would be near impossible. We continue to serve as many people possible in the most efficient and timely manner. The Town Clerk also serves as Custodian of all town records and Records Management Officer; Clerk of the Town Board; Filing Officer of the Town; License Issuing Officer; Fiscal Affairs responsibilities of assisting with audit and processing of claims and vouchers, town budget, records of claims for damages filed against the town, etc.; Freedom of Information Officer for many requests received for which the Town Clerk has the responsibility of responding to in a timely manner; Registrar of Vital Statistics receiving and filing birth and death certificates and issuing certified copies. Issuance of Marriage Licenses, sometimes acting as Marriage Officer and performing ceremonies. My records management division is very actively receiving all town departments permanent records and scanning and templating them into Laser Fiche on a daily basis. I was recently told by a representative of Laser Fiche that the Town of Southold has the largest repository of town records available that they know of. I have, myself, been applying for and receiving grants for records management since the inception of the NYS LGRMIF program in 1989. I have received in excess of $200,000. over the years. In 2009 1 received an active records technology grant in the amount of $88,053. for Municity, a building, planning, zoning land management software program. This grant was reduced to $80,141. by the Governor. I began initiating this project as soon as I received notification of the award on October 20, 2009. I have been working with the vendor General Code Publishers Corp, the IT department and the involved town departments in the implementation of this grant. It is expected that the project will be implemented and operational sometime during March or April 2010. I filed a grant application for the LGRMIF 2010-2011 grant cycle in the amount of $34,600. for a GIS Needs Assessment. It is anticipated that this grant will be awarded in the summer of 2010. The professional needs assessment will be performed by an outside GIS consultant and then used to file in the subsequent grant cycle for an enterprise wide GIS system. This system would be of great value to many town departments such land management departments, highway, DPW, engineering, fiscal reporting. MS-4 storm water reporting, and GASB 34 are an example of requirements that would be greatly facilitated by GIS. 02/1912010 '.' Town Clem Monthly Report Annual Report Page 1 January 0t, 2009 - December 31, 2009 To the Supervisor: Pursuant to Section 27, sub 1. el~the Town Law, I hereby certify that the foregoing is a f~ll and true statement of all fees and monies received' by me, EILzabeth A. Neville, Town Clerk, Town of Southctd during the period stated above, in connection w~tfl my office, excepting only such fees and monies, the application of whic~h are otherwise provided for by law. Account~ Account Description Fee Description Qb/ Local Share AGENCY & TRUST Agency & Trust Tree Book - Retail 45 357.75 Tree Book - Wholesale 6 33.00 Sub-Total: $390;75 - BID Bid Specifications & Fees Elizabeth Airport 2009 Pecenic School 2009 Trucking Of Items From Swmd FiSW Fishers Island Sewer Distdct Hook-ap Fee Sewer District interest New Account Building Department Fees Certified Bir~h Trans. Certified Death Trans. House Trailer Permits Ordinance Fees Peddling Sale Of Used Equipment Special Events Fee Studies, Reports & Miac Maps Yard Sale Zoning Boa~d INTEREST PART PT-HIGHWAY SR.2130.20 SR.2590.10 SR.2550.10 Highway Excavation Interest NOW Account 4 200.00 11 275.00 2 100,00 Sub-Total: $575.00 2 3,000.00 123 32,231,25 Sub-Total: $35,23t,25 12 158.42 Su b-Total: $158.42 10 death certificates 1 -100.00 Building Department Fee Returned 1 -2,295.60 Application Fees 132 423,807.86 Bi~lh Trans. 10 100.00 Birth Trans. - Genealogical 5 55.00 Death Trans. 1330 13,300.00 Death Trans. - Genealogical 2 22,00 House Trailer Permit 43 4,300.00 Code - Re-instatement 6 18.00 Code Updates - Annual 1 85.00 Zoning Updates- Annual 1 30.00 Permit - Year 8 1,000,00 Used Equipment - Part Town 2 12§;00 Event Fee 4 375.00 Study Cd 24 24,00 Permits 51 S 7,725.00 Application Fees 103 4t,060.00 Public Events 1 50.00 Permits Bounced check Tipping fee returned check returned check G Gonzalez retumed check tipping fees returned check 7/28/09 free fore mulch free free Mulch Sub-Total: $490,~82.26 45 7,788.00 Sub-Total: $7,788.00 1 100.83 1 265.80 1 -271.40 1 120.00 Sub-Total: $215.23 1 -15.00 Sub. Total: -$15.00 1 -15.00 I -7.50 1 -7.50 81 -840.00 07J1912010 Town Clerk Monthly Report Annual Report Page 2 January 01, 2009 - December 3t, 2009 To the Supervisor: Pursuant to Section 27, sub t, of the Town Law, I hereby certify that the foregoing ia a full and true statement of all fees and monies received by me, Elizabeth ^. Neville, Town Clerk, Town of Southcld during the period stated above, in connection with my office, excepting only such fees and monies, the application of which are otherwise provided for by law. Account~ Account Description Fee Description Oty Local Share OLM 1 -15.00 returned check 2 -555,00 returned check landfill 1 -50 70 Solid Waste Management District SR.2130.10 Sub-Total: -$1,490.70 APPL (Appliances) 45 630.00 Bags - Leaf 635 279,25 Bags - On Account 29 73,695.84 Bags- Retail- Large 1274 2,866.60 Bags- Retail - Medium 1072 1,608.00 Bags - Retail - Small 715 536.25 Bags - Vending Machine 106 18,753.80 Bags - Wholesale Leaf 5024 2,390,40 CS30 (Comm Contract Single Entry) 11 330.00 Disposal Permit - Guest 59 685.00 Disposal Permit - Lessee 27 405,00 Disposal Permit - Replace 171 0.00 Disposal Permit- Res 1st 5726 85,890.00 Disposal Permit - Res. Add'l 1137 8,521.50 Disposal Permit-VOIDED 47 0,00 Outgoing Leaf Mulch 169 28,357.70 Propane Tanks - Used 54 t06.00 Refrigerants (appl) 41 800.00 Residential Single Entry 11 2,750.00 Resse (resid. Single Entry) 597 2,985,00 SWC (Screened Wood Chips) 145 31,539.30 Tipping Cha~ges 66 63,022.95 Tipping Fee Deposit 249 675,094.23 Tippfng Interest 207 3,090.10 UWC (Unscreened Wood Chips) 39 5,005.95 ' Ag - Agric. Debris 1 0.00 C G - Commercial 58 1,514.32 02/19/2010 Town Clerk Monthly Report Annual Report Page January 01, 2000 - December 3t, 2009 To the Supervisor: Pursuant to Section 27, sub 1, o1 the Town Law, I hereby certify that the foregoing rs a full and true statement of all fees and monies received by me, Elfzabeth A. Nevilte, Town Clerk, Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies, the application of which are otherwise provided for Dy law. Accounfft Account Description Fee Description Qty Local Share G R- Grass 124 5,601.70 T Tires 65 3,487.20 Tipping Charges 11 8,475.90 SR.2130.20 APPL (Appliances) 163 2,430.00 G WT- Garbage By Weight 5 39.00 M Metal 245 4,797.10 Propane Tanks - Used 114 228.00 R Rubbish 271 108,531,05 Refrigerants (appl) 260 5,180.00 T R Town Rubbish 1 80,76 SR,2130.30 C-C D Community C & D 1 423.60 C Construction/demolition 272 95,068.77 C O N - Concrete/Asphalt 65 2,899.80 Cc&d Clean Lumber 1 19.80 SR.2130.40 Bags - On Account 128 361,808.01 Bags - Retail - Large 2151 4,839.75 Bags - Retail - Medium 2353 3,529,50 Bags - Retail - Small 967 725.25 Bags - Vending Machine 242 55,112.42 Bags - Whctesale. la'ge 10 1,804.32 SR2130.50 CS30 (Corem Contract Single Entry) 42 1,260.00 SR,2130.60 Residential Single Entry 27 6,750.00 Resse (resid. Single Entry) 1975 9,875.00 SR.2130.70 Br - Brush 204 35,104.90 L A Landclesdng 3 42.00 S Shellfish Debris 1 3.60 SB (Shredded Brash) 1 45.00 SR.2130.90 Bags - Leaf 1455' t,153.89 Bags - Wholesale Leaf 9656 4,384.80 SR.2590.10 2010 2 Year 1114 33,420.00 2010 Add'l 2 Year 237 3,540.00 Disposal Permit- Guest 63 995.00 DisposaJ Permit - Lessee 53 815.00 Disposal Permit - Non Resident 1 50.00 Disposal Permit- Replace 218 0.00 Disposal Pen"nit- Res 1st 917 13,740.00 Disposal Permit - Res. Add'l 310 2,325.00 Disposal Permit-VOIDED 32 0.00 SR.2590.20 Compactor - 2nd 21 315.00 Compactor Permit - 1+ Ton Double 3 180.00 Rear Compactor Permit - 1+ Ton Single 4 240.00 Rear Contractor Permit ~ 1+ Ton Double 62 3,720.00 Axle Contractor Permit - 1+ Ton Single 53 3,180.00 Contractor Permit - 2nd 170 2,535.00 Contractor Permit - Up To I Ton 251 15,060.00 Disposal - Agricultural 2nd 28 420.00 02/t912010 Town Clerk Monthly Report Annual Report Page 4 January 01, 2009 - Deuember 31, 2009 To the Supervisor: Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies, the application of which are otherwise provided for by law, Account~ Account Description Fee Description Qty Local Share WHOLE SR.2650.00 SR.2650.10 SR.2650.30 Alarm Fees Beach Permits Bell Jar License Bingo License Binge proceeds Codified Marriage Trans. Conservation (DECALS) Court Filing Dog Adoption Dog Licensing Disposal Permit - Agricultural 48 2,880.00 Sale Of Recyclables 42 84,g60.57 Delivery 31 7,600.00 Mixed Leaf Mulch Out 1 14.75 Outgoing Leaf Mulch 337 36,566.22 SVVC (Screened Wood Chips) 333 51,175.30 UWC (Unscreened Wood Chips) 9 1,635.01 Used Equipment - Swmd 7 17,787.26 Sub-Total: $1,998,912,42 Alarm Fee Overpaymenl 1 -100.00 Alarm Overpayment 2 -30.00 Other I -28.50 Overpayment of alarm fee 1 -10.00 returned check 2 -12.00 2008 Fines 97 9,700,00 2009 Fines 251 25,100.00 2009 Renewals 1186 11,890.00 Initial 119 2,985.00 Renewals 20D5 3 30.00 Renewals 2006 12 120.00 Renewals 2007 18 180.00 Renewals 2008 54 540.00 Renewals 2010 29 290.00 Beach Attendant/lifeguards 36 0.00 Beach Daily 654 16,163.50 Fishers Island 47 467.00 Guest 511 15,324.00 Lessee 225 6,725.00 Motel 247 4,940.00 Non-Resident Seasonal 118 17,700,00 Replacement Sticker 276 0.00 Resident 9889 59,410.50 Voided Sticker 84 0,00 Bell Jar License 1 10.00 Bingo Licenses 48 360.00 Bingo Proceeds 44 300,86 Marriage Trans. 92 830 Marriage Trans,- Genealogicat 2 22,00 Conservation (DECALS) 137 1,063,14 Fee Reimbursement 1 15.00 Dog Adoptions 13 130.00 53% License Fee 7,59 1,172.66 Exempt Dogs 2 0.00 Female, Spayed 344 2,880.00 Female, Unspayed 20 145,00 Male, Neutered 387 2,677.50 Male, Unneutered 38 285.00 02/1912011~ Town Clerk Monthly Report Annual Report Page January 01, 2009 - December 31, 2009 To the Supen, iaor: Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of air fees and monies received hy me, Elizabeth A, Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies, the application of whish are otherwise provided for by law. Acooun~ Account Description Fee Description Purebred Licenses Replacement Tags Dog Redemption Dog Redemption - 1st Dog Room & Board Filming Fishers Isiand Mooring Permits Games Of Chance License Historical Items Landowner Marriage License O~inanceFees Passpo~tFee Photocopies Postage R~umod Sale Of Used Equipmenl Shellfish Special Events Qty 1 13 48 Dog Redemption - 2nd 8 Dog Redemptions- 3+ 10 Room & Board 2 Application Fee - Non-Refund 2 Daily Filming Permit 4 Traffic Control Fee 1 Fishers Island Mooring Permits 1 Games Of Chance License 2 "Houses" Hard - Wl~olesale 7 "Houses" Hard Cover- Retail 19 "Houses" Soft - Wholesale 6 "Houses" Soft Cover - Retail 26 "1 Love Southold" Sticker 45 Landmark Register 2 Liber D 1 Fees 129 Southold Deer Management 65 Void 2 Marriage License 93 Zoning Map- Large 3 Passport Fee - Town Portion .63 Photocopies 3834 Postage 17 Check Charge 11 Used Equipment - Whole Town 2 Commercial 106 Free - Non-Cornmer. 876 Jr. Commercial 1 Non-resident 36 Replacement 18 Resid. - Non-Comm. 1181 Voided 34 Remuneration Fee 2 WWDD Wastewater Disposal District Sub-Totah Septic Permit - Construct - Resid. 68 Septic Permit - Construct. Non-resid. 5 Septic Permit - Operation - Resid. 17 Septic Permit - Operation Non-Resid. 3 Local Share 5.00 0.00 460.00 160.00 330.00 10,00 200.00 400.00 230.85 8,750.00 20.00 162.00 24.00 100.00 45.00 600 10.00 128.00 650.00 0.00 1,617.50 120.0D 1,575.00 3,565.91 15.64 220.00 2,947.00 5,300,00 0,00 25.00 1,800.00 0.00 5,8O5.00 0.00 855.00 $216,578.56 680.00 125.00 170.00 75.00 Sub-Torah $1,050.00 02/19/201~i Town Clerk Monthly Report Annual Report Page 6 January 01, 2009 - December 3'1, 2009 To the Supervisor: Pursuant to Section 27, sub 1, of the Town Law, I hereby ceffif7 that the foregoing is s ful{ and true statement of all lees and monies received by me, Elizabeth A. Neville, Town Clerk, Town et Southold during the period stated above, in connection with my Ofl'K:e, excepting only such foes and monies, the application of which are otherwise provided for by law. Account~ Account Description Fee Description Qt¥ Local Share Total Local Shares Remitted: $2,749,673.19 Amount )aid to: Agency & Trust, Sales Tax 2,42 AmoUnt )aidto: Agency&Trust: saiaSTax ~ 28.22 Amount )aid to: Agency & Trust: Sales Tax (Ordinance) 20.28 Amount )aid to: Agency & Trust: Sales Tax (Tree Book) ....................................................................31,05 Amount )aid to: County Treasurer for Dog Licenses .............................................................................. 1,078.84 Amount )aid to: NYS Ag. & Markets for spay/neuter program 171.00 Amount )aid to: NYS Environmental Conservation 27,831,85 Amount )aid to: NYS Health Dept. For Marriage License 2,092.50 Amount )aid to: State Share Of Bell Jar License ......................................................................... 15.00 Amount )aid to: State Share Of Bingo Licenses 540.00 Amount )aid to: State Share Of Games Of Chance License ...................................................................... 30.00 Total State, County & Local Revenues: $2,781,514.36 Total Non-Local Revenues: $31,841.17 Elizabeth A. Neville being duly sworn, says that she is the Town Clerk, that the foregoing is a full and true statement of all fees and monies received by her during the month stated above, excepting only sucti fees and applications and payments of which ara cthenviss provided for by law, --So~tho~-To'~n-~u~rvis~r Date ~,) Southold Town Clerk / D~e Data Processing Accomplishments and Goals Prepared by: Date: Lloyd H. Reisenberg Network and System Administrator February 15, 2010 Accomplishment 2009 Aside from the daily requests for assistance from our user base and the daily tasks and responsibilities associated with the Data Processing Department, here are some of the highlights of our efforts for the pedod. Network Upgrade Project - Started the project of migrating data, voice and the internet from Verizon to Lightpath for all seven of Town's networked locations. Tax Receiver Application Upgrade - Implemented and went live with a new tax collection application from BAS, our current tax application vendor. Application Server - Put a new server online that hosts applications like the tax collection software and parcel management application. Parcel Management Project - Started the ground work for implementing the Municity parcel management application. Grant Tracking Application - Finished the development for a grant tracking application as per requests from the Planning Department. Police Information Collection Database - On going development for data collection, forms and reports for gangs, TIPS, intelligence debriefing, and field interviews information. Website - Continually enhanced the Town's website by expanding on its content and ease of use. Server and Workstation Backups - Optimized and increased the efficiency of the server backups by going from a daily tape backup system to a disc based system. Installed and implemented a workstation backup application and corresponding procedures. Page 1 Spdnt/Nextel - Negotiated with Spdnt/Nextel for a free repeater which was installed at Town Hall giving us better connection service. In addition, worked with Councilman Orlando in reviewing the cell phone bills enabling us to obtain a better rate plan and therefore saving the Town money. Enhanced Security - Create additional policies designed to better manage network and web security.. 911 Upgrade - Assisted with the installation of a Vedzon 911 system. This included but was not limited to training, network setup and configuration of computer hardware. Goals for 2010 Data Processing's goals and objectives are ddven by and support the requirements of the Town's population as well as each of the elected officials, appointed officials, individual departments, and employees within the Town government. Using technology we can minimize organizational overhead and maximize resources devoted to direct improvement of our public service. We are continually doing routine evaluations and reviewing opportunities for information to be shared by the Town and other organizations thus enabling us to try and minimize the cost of data collection and maintenance of our information systems. All in all, our goal is to maximize accuracy and improve public service through the use technology, in the face of ever changing requirements, increased demands, and increasing costs. Network Upgrade Project - Complete the migration from Verizon to Lightpath. Firewall and Content Management - Plan to implement a new firewall and a content manager application which will give us enhanced security and the ability to control web site browsing. Parcel Management Project - Complete the implementation of the Municity parcel management application. Website - Time permitting I intend to do a complete redesign of the Town's website. Online Tax Payments - Implement an online tax payment module. Report Manager Upgrade - Intend to upgrade report manager application enabling officers to write reports more efficiently. Web Based Application Development - Enhance web-based applications for time management, document access, paperwork submittal and review and created a Web portal for field Interviews and TIPs reporting. Page 2 PETER W. HARRIS Superintendent Highway Department Town of Southold 27,5 Peconic Lane · P.O. Box 178 ° Peconic, N.Y. 119,58-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 Mamh 12,2010 Supervisor Scott Russell Town of Southold Southold, NY 11971 Dear Scott: I am submitting to you're the following requested information to be used by you during your State of the Town address on Thursday March 18t~, 2010. Southold Town Highway Department: The Southold Town h/ghway department as of December 31, 2009 has a full time work force totaling ~ 32 ) employees. There are(29,) working out of the highway department headquarters on Peeonic Lane in Peeonic ( 4 ) of which are assigned to the heavy equipmem and vehicle repair shop and { 3 ) on Fishers Island. That figure is down from a total of ( 37 ) full time employees back in calendar year 2002 for a total ora 13.5% reduction in staff The highway department has over 400 lane miles of roads to maintain year round from Laurel Lane in Laurel to Lands End in Orient plus an additional 16 lane miles on Fishers Island. The highway department is responsible for the sweeping of the town owned roads through out the emire township starting around the third week in March of each year. The highway department currently has three street sweepers to accomplish that task on the main land and there is a sweeper located on Fishers Island as well. Depending upon the type of winter season the department experienced the task of removing the winter sand from the roads can take as much as three to four months to remove. The department is responsible for the maintenance and resuffaeing of the roads us well. Due to budgetary resections in 2009 the departmem was able to resurface three roads of an approximate distance of 3.2 miles or 6.4 lane miles of road for a total of $ 318,906.24 which was paid for with funding from the CHIP's program funded by the New York State Capital Reimbursement Program. O) Southold Town State of the Town Address: Southold Town Highway Depm huent 2010 Outlook: The Highway department is currently in the process of ending its 2009-2010 snow removal season. Happily the suPerintendent can report that 8onthold Town highway department was one of a very few municipalities that was able to end the season under budget. The department has removed all snow fences and is in the process of repairing normal snowplow mishaps to lawns and curbing that hapPens during the winter season as well as the repair of the numerous amount of potholes caused by enormous amounts of rain and frost damage in the month of March. The department experienced several cosily mechanical problems to its severely, ag~ngficet of snow fighting, vehicles. The suPerintendent recently has undertaken the practice of purchasing good used New York City owned snow fightin,~, vehicles at public auction for a fraction of what it would cost the taxpayers if they were purchased new. For example, two salt spreader trucks were recently purchased at public auction, had they been purchased brand new the purchase price would have beeit $500,000.00. The suPerintendent was able to acquire them for only ( 2.3% of that figure or $11,600.00 ).. The highway suPerintendent is working with the suPervisor & town board currently on a Capital Road and Drainage project for Fishers Island the project is currently being. designed by an outside engineering firm and we hoPe to receive a cost estimate and bid package soon so the town can go om to bid in thc very near future. To continue with the highway depmh,~ent tree ~mming and removal program coordinated between the Southold Town Tree Committee and Jo~ph Blados the highway department tree arborist. To continue with the installation of additional street drainage to alleviate ongoing road flooding issues throughout the Fleets Neck area in Cutchogue and in the Brower Woods area along with Simset Drive and Daisy Road in Mattituck. Continue to work with the Southold Town Storm water Committee to meet the MS4 storm water regulations. JAMES C. McMAHON Director Telephone (631)765-1283 Fax (631) 765-9015 Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 TOWN OF SOUTHOLD DEPARTMENT OF PUBLIC WORKS MEMO TO: FROM: SUBJECT: DATE: Supervisor Scott A. Russell Jim McMahon, Director, DPW 2009 Year End Report February 1, 2010 Please find the following summary of Department of Public Works projects and programs that were completed in 2009: Completed the renovations to the west side of Town Hall. New doors, carpet, walls have been sheet rocked, spackled, sanded and painted. Completed the 2nd year of the Southold Deer Management Program 56 deer harvested (7 in 2008). Completed the 2009 dredging of Goldsmith Inlet. On going maintenance of our nature trails, beaches, parks and open space properties. On going maintenance of the Town's 20 buildings and grounds. Installed irrigation at Strawberry Fields Fairgrounds and Cochran Park. Constructed a new playground at the Old School House Park, in East Marion. Completed major renovations to the Southold Recreation Center, in Peconic. New siding, roof, windows, doors, faCade, lighting, new kitchen counters, new ceiling tiles and painting through out the building. Installed a flashing safety beacon at the Mattituck School, with grant funds from NYSDOT. Completed renovations to the baseball field at Cochran Park. Installed additional (2) lights and moved the outfield fence to 390'. This field is used by the new Collegiate Baseball League and Southold youth that have out grown the Little League fields. Assisted in the completion of the Southold Animal Shelter. Landscaping and site work not covered in the general contract. Completed (3) road end restoration projects at Bay Avenue, East Marion, Young's Road, Orient and Gillette Drive, Greenport. Completed the removal of old buildings and debris at the Laurel Lake Preserve, funded, in full, by a grant for NYS Parks ($97,500). Started the removal of the house, pool and bulkhead on the Bittner Preserve, Southold. This project will be completed in February 201o. This project is funded, in full, by a grant from NYSDOS ($195,000). Created a new girl's softball field at Tasker Park. Installed new sidewalks and steps on the east end of Town Hall, including the entrance to the Meeting Hall. General and Proposed DPW & Stewardship Projects for 2010 (~New carpet to be installed, rooms painted, general repairs at the Southold Highway Department *Paint Radio Room at Southold Police Department *Replace carpet in the Radio Room at the Southold Police Department *Paint the north side of the Southold Highway Department *Human Resource Center, build a deck off the kitchen entrance for deliveries and storage *Install exercise equipment of Fishers Island Fitness Trail *Install kennel doors at the Animal Shelter *Install new lights and small heater at the "Horse Barn" at the Southold Highway Department to create a DPW work area for equipment repair *Clean and paint Boiler Room at the Town Hall *Complete electrical service at Strawberry Field Fairgrounds for irrigations system ~Renovations to the Southold Justice Court - Painting, new carpet, general repairs, as part of a grant to the Justice Court from NYS ~onstruct dug outs at Cochran Park, as part of a grant from NYS *Construct a new deck & stairs at the entrance of the Southold Highway Department (~art and of walls, ceiling, painting, etc.) repairs improvements (repair to the Peconic Community Center *Construct a new beach attendants shed at Norman Klipp Park *Stripe the parking lot at the Human Resource Center *Paint & general repairs to the restrooms at Town Hall *Build a partition in the Landfill Management Office (security) *Install a new timber guardrail at McCabe's Beach *Install a new timber guardrail at Goldsmith (proposed) *Build and install a new boat ramp at Pine Neck Road *Prepare bid specifications to resurface track at Cochran Park *Prepare bid specifications to resurface Roller Hockey Rink at Cochran Park *Replace doors on Roller Hockey Rink *Prepare bid specifications to install a basketball Court at Cochran Park (proposed) *Trail layout and construction, installation of a kiosk and the construction of parking area on the Bittner Preserve, as per a grant from NYS DOS *Planting of beach grass, bayberry and beach plum shrubs at the Bittner Preserve, as part of a NYS DOS grant Qmtewardshipwork the Manor Grove Preserve- Shed proposed on oval and debris removal * Road end improvements - Narrow River Road, Meadow Lane Daily, Weekly and On-going DPW Responsibilities General maintenance and emergency repairs at Southold Town's 20 buildings, grounds, parks, preserves, beaches and parking lots, including weekly mowing and landscape responsibilities at Town Hall, Southold Police Department, HRC & Katinka House, Sonthold Highway Dept., Sonthold Recreation Center, Peconic Community Center, Downs Farm Preserve, Mattituck & Greenport Information Buildings, Skipper Horton Park, Town Beach Goose Greek Beach Tasker Park, Cochran Park New Suffolk Beach Laurel Lake Park, Old School House Park, 67 Steps Park, Silversmith Corner Park, Strawberry Fields Fairgrounds, Mattituck Creek Boat Ramp Daily streetlight repairs Trail maintenance at Arshamomaque Pond, Dam Pond, Arshamomaque, Custer Preserve, Laurel Lake Preserve, Marratooka Lake (North & South) Mill Road, Downs Farm Preserves Maintenance of the ROW on the Blocker Preserve (road grading, trimming) Inspection and debris removal, as needed, on vacant open space areas, road ends, stairways and public beach areas * Proposed projects for 2010 Accounting & Finance Department Notes for 2010 State of the Town address 2009 accomplishments Processed over 9,300 payroll payments to 402 employees of the Town and Fishers Island Ferry District. Processed over 11,000 checks to over 1,100 vendors for the Town and Fishers Island Ferry District. Maintained 3 operating funds, 2 risk retention funds, 1 special revenue fund, 5 special district funds, 6 capital funds that contain 20 different capital projects, 2 Trust and Agency funds, and 3 account groups. Worked with the Town Board to implement a formal Debt Management Policy and Fund Balance Policy. Issued 2 Serial Bonds ($5,283,000 new, $2,125,000 Refunding), 3 Bond Anticipation Notes aggregating $5,059,000 and one Tax Anticipation Note for $300,000. Serviced all outstanding debt. Worked hard with the Supervisor and Munistat to maintain the Town's Aa3 bond rating with Moody's. Worked with Department Heads to encourage compliance with the Town's procurement policy. Provided administrative support for health benefits for eligible Town employees, including 226 enrollees in CSEA's Employee Benefit Fund, 225 enrollees in the Town of $outhold Employee Health Benefit Plan, and 83 enrollees on the Empire Plan. Processed $2.76M in claims through the Town of Southold Employee Health Benefit Plan. 2010 Roals Encourage compliance with the Town's procurement policy. Complete multi-year budget plan. Robert I. Scott, Jr., Chairman Darline J. Duffy, Assessor Kevin W. Webster, Assessor Southold Town Hall, 53095 Route 25 P.O. Box 1179 Southold, NY 11971-0959 Fax: (631) 765-1356 Telephone: (631) 765-1937 BOARD OF ASSESSORS TOWN OF SOUTHOLD Date: 2/19/2010 To: .Phillip Beltz, Deputy Supervisor Fit~.,m" SR~abt~i i ~eC°T~wJ~' 'RCeh;~n a n~ / Enclosed please find a list of the exemptions that the Southold Town Assessors Office administered for 2009. I have highlighted the more popular exemptions. The administration of exemptions for Southold Town property owners is a vital component of our office. These exemptions include Senior Citizen, STAR, Clergy, Firefighter, Veterans etc. We received 1301 Grievance applications in 2009. Of those, 649 filed Small Claims Assessment review cases and will be reviewed and resolved by the end of 2010. The Assessors throughout the year conduct field inspections of properties for reassessment. Our off~ce maintains inventory information for the 18467 parcels located in the Town of Southold. We process all the deed transfers which are done electronically after they are recorded by the Suffolk County Clerk's Office. 2119/2010 Confidential 1 NYS - Real Property System County of Suffolk Town of Southold - 4738 Exemption Exemption Code Nome 10100 SPEC DIST 12100 ST OWNED 13100 CNTY OWNED 13500 TOWN OWNED 13650 VILL OWNED 13800 SCHL OWNED 13870 SP/DST OWN 13890 SCWA 14100 USA OWNED 14110 POST OFFIC 18020 INDL.DEVLP 19950 L.I.R.R. 25110 RELIGIOUS 25120 EDUCATIONL 25210 HOSPITAL 25300 OTH NONPRF 25307 OTH NONPRF 26100 VETS ORGAN 26400 VOL FIRE 27350 CEMETERY 28540 HOSTEL-MNT 29350 COMM SERV 29500 PERF ARTS 33201 CNY APP-CT 41101 VETERANS 41107 VETERANS 41121 WAR VET 41122 WAR VET 41123 WAR VET 41131 COMBAT VET 41 t32 COMBAT VET 41133 COMBAT VET 41137 COMBAT VET 41141 DSABLD VET 41161 CW 15 VET/CT 41171 CW_DISBI..D_VET/CT 41400 CLERGY 41640 RPTL466._c 41642 RPTL466_c 41657 VOL FIRE 41700 FARM BLDG Assessor's Report - 2009 - Current Year File Exemption Summary RPS220/VO4/LO01 Exemption Land T~al .................... Exem~ion Amoun~ ................................... Count Assessed Value AeaeasodValue County City,own School Village 3 21.800 38.400 38.400 38.400 38.400 0 59 308.200 332.100 332.100 332.100 332.100 11.500 92 565.100 660.500 660.500 660.500 660.500 200 210 518.935 706.335 706.335 706.335 706.335 2.200 33 105.000 178.800 178.800 178.800 178.800 174.800 15 134.500 2.918.328 2.918.328 2.918.328 2.918.328 100 27 117.300 155.000 155.000 155.000 155.000 O 23 65.800 84.800 84.800 84.800 84.800 O 11 339.500 3.249.000 3.249.000 3.249.000 3.249.000 0 2 15.000 27.900 27.900 27.900 27.900 25.600 3 31.860 167.295 167.295 167.295 167.295 0 I 8.000 26.800 26.800 26.800 26.800 26.800 52 99.500 968.600 968.600 968.600 968.600 204.000 2 7.400 33.300 33.300 33.300 33.300 O 3 7.900 92.300 92.300 92.300 92.300 84.500 133 362.175 1.714.325 1.071.025 1.071.O25 1.071.025 64.700 2 6.800 25.548 O 0 O 25.548 5 9.300 77.000 77.000 77.000 77.000 32.200 9 24.400 218.700 218.700 218.700 218.700 44.100 22 52.600 59.300 59.300 59.300 59.300 11.500 2 1.200 14.800 14.800 14.800 14.800 7.800 8 9.600 141.200 141.200 141.200 141.200 32.200 1 500 5.100 5.100 5.100 5.1OO 0 2 4.400 15.400 15.4OO 15.400 0 0 730 862.100 4.506.864 1.797.559 1.797.559 0 39.450 9 4.000 29.600 0 0 0 6.929 649 899.000 6.096.891 387.859 387.859 0 6.825 2 3.600 9.200 957 0 O O 2 3.600 9.200 0 957 O 0 467 669.400 4.881.586 498.370 498.370 0 7.205 4 3.500 22.100 3.760 0 0 0 4 3.500 22.100 0 3.760 0 0 4 1.500 14.400 O 0 O 3.295 43 126.000 2.006.379 52.054 52.054 O 389 102 121.050 698.290 12.852 12.852 O 0 2 2.800 13.200 745 745 O 0 40 107.900 1.923.174 64.500 64.500 64.500 0 403 426.750 2.393.184 234.640 234.640 242.450 4.225 1 800 8.800 880 0 0 O 23 10.400 84.300 O 0 0 11.500 18 72.131 299.831 101.100 101.100 101.100 O Page 1 of 2 ate~ime-9/28/2009 10:02:42 · ~NYS - Real Property System County of Suffolk Town of Southold - 4738 Exemption Exemption Code Name 41720 AG DIST 41730 AGR-INDAPP 41800 AG ED-ALL 41801 AG ED-CT 41804 AGED- S 41834 STAR (ENH) 41854 STAR-BASIC 41931 DSBLTY CT 42120 GREENHOUSE 44212 CAP IMPROV 47612 BUS IMP C 49500 ENERGY-CTS Assessor's Report * 2009 - Current Year File Exemption Summary RPS220/VO4/LO01 Exemption Land Total ................. Exemption Amounts ................................. Count Assessed Value Assessed Value County C~y/Town School Village 292 1,214,445 2,064,745 942,700 942,700 942,700 0 87 436,138 676,938 315,400 315,400 315,400 0 422 391,575 2,109,217 855,495 855,495 990,634 0 40 37,300 193,692 60,172 60,172 0 0 35 34,000 175,592 0 O 51,804 0 1,600 1,937,975 12,812,472 0 0 2,182,890 O 5,046 6,843,940 37,415,648 0 0 3,439,260 O 14 9,000 58,600 27,680 27,680 0 0 2 4,900 25,200 1,900 1,900 1,900 0 4 6,000 27,200 2,649 0 O 0 3 41,000 691,600 149,290 0 0 0 1 900 4,852 200 200 200 0 Total Exemptions Exclusive Of System Exemptions: Total System Exemptions: Town Totals: 10,769 17,091,974 91,185,686 16,752,745 16,599,926 19,559,421 827,566 0 0 0 0 0 0 0 10,769 17,091,974 91,185,686 16,752,745 16,599,926 19,559,421 827,566 Page 2 of 2 ate/Time - 9/28/2009 10:02:42 State of the Town Report-Affordable Housing/Housing Advisory Commission Phillip Beltz, Special Pmiects Coordinator Accomplishments 2009: Cotta,qes at Mattituck: · Residents noticed by March 31st of resale calculation (CPI increase) of property as per AHD legislation. In addition forwarded Annual Certification of Compliance. · No requests for alterations of properties for permanent fixed improvements. Housing Advisory Commission: · In developing recommendations to stimulate an inventory of apartments, several HAC members met with Riverhead Town Attorney's office and the Building Department Administrator to discuss their recent legislation. HAC met with the Town Board in July to discuss and further recammendations. · Hosted public forum on June 17th to discuss proposed recommendations to increase an inventory of apartments in the Town. · Reviewed Rauch Foundation's "Long Island Index 2009" for housing data analysis for comprehensive plan. · New appointments of HAC in 2009: Beth Motschenbacher, Steve Kiely and Don Wilson Le,qislative: · Met with the Town Board, set 2009 guidelines for income, sales pdce and apartment rentals. Modified housing registry application and instructions with new guidelines. · Through several discussions with the Town Board, modified buyout formula relating to inclusionary zoning allowing developers greater flexibility and increasing amount for not building MIFDUs (moderate income family dwelling units) to two times the median income for Nassau/Suffolk counties. Other: With Heather Lanza, provided data on affordable housing and subsidized housing of Town and Greenport Village to the Suffolk County Planning Commission for their comprehensive plan. Goals and Objectives for 2010: o Setting Sales Price and Rentals o Public Education Forum o Modifying Housing Needs Assessment o Review/Modification of Housing Implementation Plan o Assistance with Comp. Plan-Housing Element o Develop Education Materials and Incentives (non-financial) to Create Affordable Units o Interview, Review and Vetting of Affordable Housing Applications o Develop Education Materials for Landlords and Renters as well as Incentives (non- financial) to Foster inventory of Affordable Apartments o Identify Appropriate Sites for Affordable Housing (hamlet by hamlet) o Foster Ability to Develop (Fix-Up) Existing Properties (re-examine Supervisor"sweat equity" loan program, partner with Habitat for Humanity, etc.) State of the Town Report-Youth Bureau Board and Youth Advisory Council Phillip Beltz, Special Projects Coordinator Accomplishments 2009: · Collaboration with the Town's Anti-Bias Taskforce to assume a proactive role in addressing violence towards Latinos. This included support of school superintendents to develop "Town of Southold Anti-Bias Education Day" on May 21st including mandatory staff training and a public forum featuring Dr. Carlos Vidal of Stony Brook University. · Sponsored workshops for parents and teens on "Promoting Internet Safety on Social Networking Sites" and "Dying to Drive: Keeping Teens Safe on the Road". · Youth Advisory Council members created and painted seascape mural at the newly renovated Recreation Center. · Initiated partnership with the Peconic Land Trust to sponsor "Global Youth Service Day" at Charnews farm in Southold fostering community service land stewardship opportunities. · Sponsored "GMS Got Talent Show" at Southold High School in which proceeds of $200 were distributed to music clubs of local schools. · Published Town of Southold Youth Bureau Resource Directory of local programs/services to promote youth development. Over 400 directories distributed to schools, parents, youth. · With East End Youth Bureaus hosted Gang Awareness conference (March 2009) and Youth Leadership summit (October 2009). Attendance 100+. · With Suffolk County Department of Labor, availed of stimulus funding for "Summer Works" program providing six summer jobs for youth within Town government. · Met with superintendents of Fishers Island and Mercy-McGann to further their involvement with the Youth Bureau. · Hosted second annual Summer Jam with BBQ, musical entertainment and games for area youth. Attendance 45. · Sponsored Family Movie Nite in the Park featuring screening of"Hotel for Dogs" with refreshments. Attendance 78. · Youth Advisory Council community service projects: raking leaves for six homebound seniors, making holiday cards (60) and baking cookies (60 bags) for San Simeon residents. Goals and Objectives 2010: · Continue with offering educational workshops through "Teen Wellness" series as well as support workshop collaborations with East End youth organizations. · With Anti-Bias Taskforce members and school administrators, facilitate development and administration of survey to schools to measure "perceptions of difference". · Develop menu of community service activities for YAC. · Continue offering social and entertainment opportunities for youth. · Foster opportunity for mainland and Fishers Island youth to meet for a day of activities. · Work with Town department heads to develop internship and job opportunities for youth. . · Update and re-issue 2010 Youth Bureau Resource Directory. ZONING BOARD OF APPEALS Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Fax (631_) 765-9064 Telephone (631) 765' 1809 TO: FROM: RE: DATE: Scott Russell, Supervisor Leslie Kanes Weisman, ZBA Chairperson/Department Head ZBA Accomplishments and Initiatives in 2009 and 2010 Goals February 15, 2010 Activities of the Zoning Board of Appeals/Accomplishments/Initiatives in 2009 Eleven Regular Meetings and fifteen Special Meetings open to the public were held; one hundred and fourteen applications to the ZBA were heard at scheduled pubic heatings; the ZBA rendered one hundred and three decisions; the total fees collected in 2009 were $42,150.00 Proposal to Increase ZBA Application Fees In July 2009 the ZBA presented a written and verbal proposal to the Town Board to increase application fees, based upon an analysis of the time required by staff and board members to review and process applications, conduct site inspections and hearings, and write, deliberate, and finalize decisions. These factors were compared to the current cost to applicants for relief involving from one to several area variances, special exceptions, ministerial permits, and/or waiver of lot mergers. The last fee increases occurred between 1992 and 1995. No action was taken by the Town Board on this proposal. Personnel/Office Staffing In February 2009 the Town Board appointed .Jennifer Andalom as Assistant Town Attorney and Special Counsel to the ZBA. In June 2009 The ZBA presented a written report to the Town Board which was discussed in Executive Session regarding budgeting for future staffing of the ZBA office, in anticipation of the retirement of the department's long- standing full-time secretary, Linda Kowalski. In November the job was legally posted; 20 applications were received; five interviews were conducted by the ZBA Chairperson Goehringer and Vice-Chairperson Weisman with the Supervisor and a Councilmember attending; two applicants were recommended to the Town Board; and Vicki Toth was hired. A contract was executed to employ Ms. Kowalski as a consultant to the ZBA for the purposes of training her replacement and assisting with setting up the Municity software for the department's operational needs and work flow. George Homing of Fishers Island was appointed by the Town Board to fill out the term of Board Member Ruth Oliva who passed away in June. Goals for 2010 To oversee the orderly and effective training of the ZBA's new legal secretary while continuing to serve the public with efficiency and professionalism during this transition period in the department. To provide on-going skill building among Board members relative to writing decisions on applications before the Board, and to establish consensus among Board Members on guidelines for conduct related to Open Meetings Law and other pertinent issues as they may arise. To establish the legality of Fishers Island ZBA Member George Homing deliberating and voting on decisions before the Board during Special Meetings held in Southold, via webcam located on Fishers Island. The same solution would apply to votes by Planning Board appointees from Fishers Island. KAREN McLAUGHLIN Town Director of Human Services Tov~ of Southold 750 Pacific Street P.O. Box 85 Mattituck, NY 11952 Tel. (63 I) 298-4460 Fax (631) 298-4462 Nutrition Program Home Delivered Meals Case Management Essential Transportation Senior Adult Day Care Katinka House Telephone Reassurance Residential Repair MEMO TO: FROM: DATE: RE: Supervisor Russell and Members of the Southold T?)vn Board Karen MeLaughlin, Director of Human Services February 11, 2010 ~"-- Human Services 2009 Annual Report / 2010 Progr~im Initiatives MISSION STATEMENT: Sonthold Town Human Services is responsible for promoting, coordinating and administering County, State, Federal and local programs and services for Southold Town residents aged 60 and older. This office also provides leadership and collaboration with numerous other agencies and programs that comprise the network of senior services in Suffolk County that serve our geographic area. Our mission to assist seniors to be as independent as possible and remain at home and in their community is accomplished through advocacy, development and delivery of cost effective programs and services. ORGANIZATION AND STAFFING The Department of Human Services is composed of several service divisions including senior nutrition programs, essential and demand responsive transportation, senior adult day care, advocacy/case management, developmental disabilities program, and information and referral. In 2009, staffing consisted of 16 full time positions and 14 part time positions .Our goal in 2009 was to reduce the number of part time positions without negatively impacting services. Through attrition 5 part time positions were not filled reducing our part time staffing to 9 positions for 2010. In 2009 we reintroduced the Suffolk County Works Program and provided on site training to 6 enrollees who worked alongside HRC staff. Upon reviewing the effectiveness of this program, it was discontinued due to the ongoing training demands and inconsistent attendance by enrollees. In 2009, cross training staff and reducing departmental overtime were set as priority goals. Currently all staff is cross trained in at least one additional job function and has received annual CPR/AED training. In addition, staffing schedules and program design and implementation were reviewed. Adjustments were made to staff assignments and program schedules to reduce overtime without compromising services to seniors. As a result departmental overtime was reduced by 79% (-325 hours) in 2009 and compensatory time accrual balances declined by 15%. PROGRAM HIGHLIGHTS 2009 In 2009 we provided comprehensive services in the following areas: Home Delivered Meals (30,286 meals) Congregate Nutrition Program (14,390 meals) Emergency Preparedness Meals Program in conjunction with the Suffolk County Office for Aging (1,380 shelf stable meals provided to Southold seniors) Transportation services o Regular Route to the Nutrition Center (8,915 passenger trips) o Demand Responsive/escort to essential medical appointments (836 passenger trips) o Weekly grocery shopping, banking, pharmacy trips (695 passenger trips) Senior Adult Day Cam Katinka House (15,602 hours of respite) Monthly Caregiver Support Group (12 sessions with 138 participants overall) In home visits and case management contacts for home delivered meals (378 assessments completed) Residential Repair Program (1,031 hours of service) Outreach and Education Programs (20 events/programs) Information & referral; benefits and entitlements counseling (1,549 contacts) Health promotion/nutrition counseling (63 units) Monthly Wellness Seminars with the Suffolk County Mental Health Association and Eastern Long Island Hospital. (l O programs were offered with 196 seniors participating in 2009) East End Hospice - Bereavement Group (12 sessions) Health Care Issues and the Elderly Committee ( 28 Human Services Agencies represented at regular monthly meetings chaired by the Director of Human Services) BUDGET HIGHLIGHTS 2009 Expenditures For the 2009 fiscal year we closed the year with a 6.8 % (-$80,718.00) reduction in spending overall. Our greatest savings were realized in the part time personnel and contractual expense categories. Routine quality assurance measures and new monthly expenditure review reports were introduced to provide improved fiscal controls throughout the year. A new vehicle maintenance software program was implemented in order to better track and maintain our large fleet of vehicles. The program allowed us to systematically review all vehicle service and repairs to carefully monitor expenses. This information will be used in 2010 to develop a more cost effective framework for fleet operations. We also implemented an inventory and cost control program in our kitchen operations that allowed us to realize a 5% (-$10,000) savings in food purchasing and kitchen supplies. A review our cell phone plan was also completed by the Data Processing Department and the changes resulted in a $1,000 cost savings. 'Revenues I expect grant revenues for 2009 from the Suffolk County Office for Aging to be fully realized as we have exceeded our contractual obligations for service units' year to date in all program areas and anticipate full reimbumement. (See attached statistical report) We also received 100% of anticipated funding from the NYS Mental Health Integration Grant in parmership with South Oaks and Eastern Long Island Hospital for 2009. Programs for the Aging participant income (voluntary contributions) in 2008 was $100,865 for 45,214 eligible meals. In 2009 our contributions were $119,106 for 44,676 eligible meals. (See attached report). While this represents an increase, the anticipated income was below our budget projections for 2009 by 16% ($37,924). We attributed the decrease to the economic challenges faced by many of our seniors and adjusted our 2010 projections accordingly. Through careful fiscal controls, we were able to reduce spending throughout 2009 to offset the overall decrease in revenues. BUDGET HIGHLIGHTS 2010 Expenditures: For the 2010 budget year, this department will continue to monitor expenditures and purchases very closely. Our 2010 budget reflects a 4.9% reduction in spending from the 2009 budget. (See attached budget/actual expenditure report). We are working with the Accounting Department to ensure that best practices are followed with regard to procurement. I am in the process of developing specifications with regard to our vehicle maintenance and repairs and am working closely with the Deputy Comptroller to investigate more cost effective ways to reduce costs in the regular maintenance of our fleet such as advance bulk purchasing of tires and motor oil. Program staff has been instructed on the efficient use of the NYS Bid lists for office supplies and program materials. The kitchen staffis also well versed in the use of our Prime Services Purchasing Agreement and all orders will be monitored closely by the Center Manager to make certain the lowest prices are secured with participant food vendors. As director, I will also carefully monitor our staffing and operational costs routinely and will modify operations as needed given our fiscal status. For example, if fuel costs exceed our anticipated monthly projections, home delivered meal schedules and routes will be altered accordingly. Use of Town vehicles and cell phones are also closely monitored. Nextel cell phones are used primarily for dispatching and communications between drivers and the main office. Six phones are used by drivers and have a restriction on dial out service and can communicate with the main office at the HRC only. Four additional phones are used by the caseworkers in the field, the senior cook and the driver for essential medical transportation. The cost of an alternative base radio unit for the department was reviewed and was determined to be cost prohibitive at an estimated $8,000 -$ I 0,000 Anticipated grant revenues for 2010 from Suffolk County Office for the Aging will see a 2% increase in our senior nutrition programs (+$4,790). The NYS Mental/Physical Health Integration grant is expected to remain consistent with our current projection as is our grant income from Stony Brook Geriatric Education Center. Participant income projections (fees and voluntary contributions) for 2010 have been modified based on 2009 revenues and are expected to be fully realized. Additional grant funding for outreach and education is also anticipated in 2010 as a result of our collaboration with the North Fork Women for Women Fund on the NYS Communities Aging in Place Grant. 2009 STRATEGIC PLAN FOR HUMAN SERVICES: Initiatives Completed NYS Office of Mental Health Physical/Mental Health Integration Grant Program with South Oaks Hospital and ELIH-As of 12/31/2009. To date, 1,000 depression screenings, 126 assessments and 158 in home follow up visits were completed with 5 local primary care physicians participating. Senior services currently receive $18,000 per year to offset expenditures for essential demand responsive and regular route senior transportation as part of the co-location of services initiative under this grant. Town wide Senior Community Needs Assessment conducted in conjunction with Eastern Long Island Hospital's Geriatric Center of Excellence. Data from 400 respondents (including Fishers Island) used to evaluate effectiveness of existing programs and develop a future framework for program development and collaborative funding opportunities. Fishers Island stakeholders' recommendations were reviewed and addressed. Three visits were made to the island with representatives from several agencies interested in partnering in our increased outreach efforts. In October of 2009, The Suffolk County Office for Aging's Director accompanied me to Fishers Island to present information on entitlements and services to participants of the senior lunch program. While many service barriers exist, we were able to assist seniors and follow up with direct assistance through phone contact and the internet. Ongoing Professional Training: Eastern Long Island Extension of the Stony Brook Geriatric Education Center (GEC) - This joint program allows for increased opportunity for in-service training for senior services staff on site at the HRC or at ELIH. In addition to the educational seminars, the HRC receives $2,000.00 in annual grant funding to support this effort. Establishment of a "Community Services" room for improved access to services for seniors at no cost to seniors or to the town. The following organizations are provided use of a dedicated space for appointments as needed and/or on a regularly scheduled rotation which listed on our monthly activities calendar and on channel 22 public access television: Suffolk County Veteran's Services Suffolk County Office for the Aging: Senior Advocate/Health Insurance Counseling Assistance. Suffolk County Retired Senior Volunteer and Telephone Reassurance Program Suffolk County Health Department Mental Health Association of Suffolk ELIH- Senior Options and Solutions Suffolk County Legal Aide Elder Law Division New York State Bar Association Elder Law Division. (Semi Annual Elder Law Clinics) Community Action of SouthoM Town 2010 STRATEGIC PLAN FOR HUMAN SER VICES: New Initiatives Secure grant funding for the establishment ofa NORC (Naturally Occurring Retirement Community). Currently four census tracts in the Town of Southold meet the eligibility criteria for funding. Once funding becomes available, a joint proposal will be introduced, prepared and submitted through a collaborative effort with ELIH, South Oaks Hospital, Mental Health Association of Suffolk and the Town of Southold. Development of a quarterly newsletter (both print and electronic) in conjunction with ELIH hospital for senior residents of the Town. It will highlight the various topics, programs and services of interest in the areas of health, wellness, volunteerism, etc. The cost of the newsletter will be minimal as it is a joint effort with ELIH. Sponsorship for this effort will also be pursued under the grant with the North Fork Women for Women Fund. Expansion of services to include intemet caregiver services (e-mail communications and establishment of an on-line service linkage option). Expand outreach, advocacy, education and services to senior residents of Fishers Island. Through partnerships with Suffolk County Office for Aging, ELIH Geriatric Center of Excellence, Mental Health Association, Retired senior Voltmteer Program, etc. Our goal is to work collaboratively with existing organizations to examine service barriers and provide altemative solutions. Funding has been allocated in the 2010 Human Services budget for an abbreviated part time senior aide position to assist in this effort. In addition, more frequent visits to Fishers Island are planned with collaborating agency representatives participating. Teleconferencing opportunities will also be reviewed as a viable option to expand our senior wellness and education programs to island residents. Establishment of a "focus" group in collaboration with Eastern Long Island's Geriatric Center of Excellence to assist in comprehensive planning for our senior community. The group will receive feedback from a wide range of residents including professional/business people, local govemment representatives, volunteers, and seniors. This information will allow us to better define the current needs of our older population as we develop the future framework for services. Town of $outhold HRC 2009 Yearly Statistics JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL TRANSPORTATION To/From Nutrition Center 674 670 794 829 758 742 789 798 917 827 573 544 8,915 Medical 80 82 76 80 70 76 74 74 40 74 54 56 836 Shopping 42 55 59 48 45 44 55 71 67 69 31 47 633 Other 0 0 8 0 24 0 0 0 30 0 0 0 62 Outreach 4 0 0 0 0 ~, 2 0 7 3 3 0 20 CONTRIBUTIONS Congregate Home Delivered RESIDENTIAL REPAIR Units of Service (hfs worked) 2/~.6/20101:45 PM Town of Southold HRC 2009 Budget Dollars PROGRAMS FOR THP AGING PERSONNEL SERVICES MAR AP__R MAY JUaN JU~L AU__G SEP OCT NO~V OE__C Total Total: 116,841.69 97,566.69 97,566.69 97,566.69 97,566.69 97,566.69 97,566.69 97,566.69 97,566.70 97,566.70 97,566.70 97,566.70 1,190,075,32 Town of Southold HRC 2009 Actual Dollars ~ FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC P~R~ N EL SERVICES A.6772.1.100.100 FULLTIME EMPLOYEES 56,080.74: 56,080.74 S6,080.74 84,121.11 56,080.74 56,080.74 55,899.08 56,080.74 80,913.33 56,349.31 S5,850.90 55,808.~.8 A.6772.1.200.1CO PARTTIME EMPLOYEES 1,SS3.79 12,046.65 11,585.92 18,449.75 12,616.52 11,619.05 11,574.12 11,687.39 16,881.36 11,122.Zl8 11,1S6.72 18,882.84 A.6772.2.500.100 VACUUM CLEANER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 88.34 0.~O 0.00 A.6772.2.S00.400 SMALL TOOLS/IMPLEMENTS 0.00 0.00 0.00 0.00 0.00 96.61 0.00 0.00 0.00 36.71 0.00 42.34 A.6772.2.SO0.S00 TELEPHONE EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 A.6772.4.100.100 OFFICE SUPPLIES/STATION 0.(30 S00.01 0.00 0.C~ 355.69 2.54 392.22 589.39 0.00 0.00 0.00 1,149.83 A.6772.4.100.110 PROGRAM SUPPLIES S0.81 136.46 202.20 0.00 38.12 0.CO 0.00 ~ 0.00 187.32 0.00 0.00 304.83 A.6772.4.100.120 ADULT DAY CARE SUPPLIES 0.00 202.01 0.00 0.00 0.00 56.07 327.07 55.66 0.00 85.49 0.00 65.25 A.6772.4.100.125 KITCHEN SUPPLIES 0.00 0.00 469.65 0.00 0.00 0.00 0.00 168.00 232.40 90.00 96.00 316.85 A.6772.4.1CO.150 DISPOSABLES 1,497.20 791.01 252.59 2,164.84 296.32 1,703.48 221.82 2,996.40 867.87 2,377.79 492.70 178.23 A.6772.4.100.200 GASOLINE & OIL 170.57 1,117.50 1,825.38 1,163.46 265.80 3,209.39 3,405.77 496.17 2,865.33 305.10 1,673.25 1,996.04 A.6772.4.100.500 MOTOR VEH/PARTS/SUPP 0.00 0.00 300.00 720.00 75.00 10.00 10.00 474.00 0.00 0.00 732.13 242.50 A.6772.4.100.700 POOD 148.95 26,402.99 13,233.09 14,081.52 13,909.43 13,609.45 36,178.39 14,428.53 14,106.93 14,086.17 10,209.22 18,584.10 A.6772.4.200.100 CELLULAR PHONE SERV. 279.32 237.58 236.75 158.S0 158.S0 158.50 416.65 159.10 159.10 158.90 158.90 159.05 A.6772.4.400.300 PRINTING 0.00 0.00 0.00 0.00 0.00 0.00 0.CO 0.00 0.00 0.00 0.00 0.00 A.6772.4.400.S00 LAUNDRY 0.00 394.CO 76.90 82.75 171.S0 97.SO 58.00 99.90 67.30 74.50 59.00 0.O0 A.6772.4.400.600 ~QUIP MAINT/REPAIR 147.00 0.00 75.CO 650.94 0.00 0.00 0.00 O.00 0.00 0.CO 2,803.00 0.00 A.6772.4.400.650 ;EHICLE MAINT/REPAIR S30.00 353.00 S16.83 2,118.56 1,026.57 762.09 524.24 589.15 1,486.06 2,481.99 1,257.S0 3,840.73 A.6772.4.400.675 )ISHWASHING 0.00 0.00 400.15 415.85 0.00 425.30 210.25 493.15 208.65 210.70 0.00 219.10 Total: 60,458.38 98,261.95 85,255.20 124,127.28 85,124.19 88,009.72 87,392.61 88,717.58 118,156.15 87,576.22 84,487.75 101,789.87 50,000 45,000 40,000 36,000 30,000 25,000 20,000 ~5,000 10,000 5,000 0 Town of Southold Total Congregate Meals and Donations 2007 - 2009 2007 2008 2009 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 2007 Town of Southold Total Home Delivered Meals and Donations 2007 - 2009 2008 SCOTT A. RUSSELL SUPERVISOR TOWN HALL - 53095 MAIN ROAD Fax. (631)-765-9015 JAMES A. RICHTER, R.A. ENGINEER TOWN OF $OUTHOLD, NEW YORK 11971 Tel. (631) - 765 - 1560 JAMIE.RICHTER(~TOWN.SOUTHOLD.NY.US OFFICE OF THE ENGINEER TOWN OF $OUTHOLD 2009 Year End Accomplishments & 2010 Goals Submitted: February 19, 2010 Animal Shelter: The Demolition of the old Animal Shelter facility took place in July 2009. The new Shelter facility is up and running. NFAWL began using the new facility in June, 2009. Ongoing coordination of final punch list items with all Prime Contractors continues, Goldsmith Inlet Jetty Project: The SEQRA process is on-going. DEIS review comments are being discussed & prepared by the Town in February, 2010. Goldsmith Inlet Management Plan: The Goldsmith Inlet Management Plan is under the coordination of Mark Terry. The Engineering Department is currently reviewing drainage alternatives for the surrounding area. MS4 Storm-water Requirements: The Final NOI has been submitted to the DEC. The preparation of the Towns Storm-water Management Plan is ongoing. Mandatory training of Town Personnel and TOS Design Manuals for SWPPP compliance are currently in preparation. Storm-water projects: New Suffolk Parking Lot Drainage Project has been completed. Three projects for Long Creek / Hashamomuck Pond have been submitted to DEC for Permit. Fishers Island Lake Mobil Project has been outlined & cost estimates were prepared. Schematic Drainage Plan Concepts for the Hamlet of Orient have been outlined & cost estimates were prepared. The new storm-water drainage pond for Duck Pond Road has been constructed on the Santorini Site. This new drainage facilitywas a Site Plan Requirement issued bythe Planning Board, Peconic School Project: Plans for the renovation of the School have been Bid. Budget / Project negotiations with the Low Bidder have been approved by the Town Board and construction will begin when the asbestos & Lead Paint remediation has been adequately addressed. New York State DOT: State Route 25 Bridge Construction at the LIRR Overpass in Greenport has been completed. New landscaping will be completed in the Spring of 2010. The DOT is also working with the Army Corp of Engineers to finalize plans for the reconstruction of the easterly end of the Orient / East Marion Causeway Seawall. Suffolk County DPW: The new Drainage Project on County Route 48 at Town Beach has been completed. This Town requested project was coordinated with SCDPW to remove the outfall pipe on the beach and improve water quality in Long Island Sound and the Peconic Estuary. Bittner Preserve: Demolition of the existing House, Pool & Bulkhead is neadng completion. Beach profiles have already begun to realign with the existing Bluff/Dune line. 2010 STATUS REPORT - SOLID WASTE DISTRICT 2009 Hi~hli~,hts Materials Handling · 74,000 customers over the scale (incoming and outgoing) · 43,000 tons of waste and recyclables: 21,000 incoming; 22,000 outgoing · Loaded 12,000 tons of waste into 559 trailers for out-of-town disposal · 10,000 tons recyclables removed (includes compost and mulch) · Overall disposable waste stream down 8% from 2008; overall recycling up 14% Operations · Processed 6,450 tons of leaves and brush into compost · Processed 210,000 lbs (105 tons) of"clean" C&D into woodchips saving approx. $5250 in disposal costs · Composted 315 deer delivered as road kill (separate from residential compost program) · Delivered 1,916 cases of Town Bags to stores in our Friday delivery program · Sold 49,850 hags through vending machine; 1,917 bags from office · Collected 60 tons of Household Hazardous Waste in 2 collection days Program Developments · Began inter-municipal agreement with Town oflslip for paper recycling; earned $30,000 in first year. · Began inter-municipal agreement with Town of Brookhaven for C&D disposal · Implemented 2-year vehicle permit system · Began town bag vending machine credit card sales · Began work on program to produce bagged compost and mulch: NOT IMPLEMENTED · Developed proposal to accept commercial C&D: NOT IMPLEMENTED Grants Collected $30,000 DEC grant toward 2008 purchase of trommel screen Collected $21,000 DEC grant for HHW program Other · Collected $47,000 through sale of surplus equipment · Produced comprehensive brochure on Town waste/recycling services and policies · Produced revised brochure on Town paper leaf bag program Goals for 2010 · Increase revenues by: 1) Re-bidding MSW T&D contract; 2) Implementing competitive pricing for commercial C&D and developing a workable C&D hauling agreement; 3) accepting yard waste fi.om other municipalities · Modify schedule to improve weekend coverage · Find markets for crushed glass · Re-design SWD Website · Recycling outreach to schools · Enter into new grant contracts with DEC for HHW and remaining eligible costs for 2008 trommel screen; YEAR-END REPORT 2009 The following fees have been collected by the Town Trustees Office for the Year 2009, monthly checks have been forwarded to the Supervisor's Office to be deposited in the General Fund, totaling for the year: $75,842.06 182 Wetland Applications 13 Coastal Erosion 26 Mooring/Duck Blind Applications Permit Fees Amend mentsNVaivers/Changes Moodng Renewals Transfers/Extensions Inspection Fees Miscellaneous Total Fees Collected Total Interest Earned Total Refunds $33,150.00 $3,5O0.00 $650.00 $6,099.80 $4,100.00 $13,874.00 $3,100.00 $11,850.00 $90.74 $76,414.54 $28.02 ($600.50) Net Checks to Supervisor Totaling $75,842.06 · MARTIN D. FINNEGAN TOWN ATTORNEY mar tin.finnegan@town.southold.ny.us JENNIFER ANDALORO ASSISTANT TOWN ATTORNEY jennifer.andaloro@town.southald.ny.us LORI M. HULSE ASSISTANT TOWN ATTORNEY lori.hulse@town.southold.ny.us SCOTT A. RUSSELL Supervisor Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone (631) 765-1939 Facsimile (631) 765-6639 OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD MEMORANDUM To: From: Date: Subject: Hon. Scott A. Russell, Supervisor Martin D. Finnegan, Town Attorney March 4, 2010 Summary of Local Laws for 2009 Below is a summary of the Town Board's legislative accomplishments in 2009: Local Law No. 1 of 2009 - A Local Law in relation to Amendments to limit the size of dwelling units in Residential Site Plans in the Hamlet Density District in the Town of Southold (adopted on 1120109) Local Law No. 2 of 2009 - A Local law in relation to Design Standards and Regulations for Residential Site Plans in the Town of Southold (adopted 1120109) These local laws were designed to assure that residential development in residential zones is consistent with the plans for the hamlets, are compatible in scale with the hamlets, and will comprehensively meet the long-range goals of the Town. The local laws are intended to assure a diversity of housing stock, promote moderate-cost dwellings, meet the needs of the existing population, and protect groundwater, open space and community character. To that end, Local Law No. 1 places restrictions on the size of dwelling units in the HD Zoning District, including the utilization of a maximum yield calculation to be distributed among buildings on residential proposals in the HD Zone and requiring that at least 50% of the units in a residential proposal in the HD Zone be no larger than 1,200 sq. ft. Local Law No. 2 mandates that the Planning Board apply the cluster development provisions of Chapter 240 of the Town Code to residential site plans in residential districts and sets forth specific design requirements for open space, including setbacks and buffer areas. -1- Local Law No. 3 of 2009 - A Local Law in relation to Open Space in subdivisions in the Hamlet Density Zoning District (adopted on 1/20/09) This amendment instituted an open space set-aside in subdivisions in the Hamlet Density Zoning district. Local Law No. 4 of 2009 - A Local Law in relation to Wireless Communication Facilities (adopted 2/24/09) Local Law No. t3 of 2009 - A Local Law in relation to Amendments to Wireless Communications Facilities (adopted on 10/20/09) As the Town has seen an increase in the number of wireless communications facilities seeking approval for construction of cell towers within the Town, the Town Board passed this legislation in early 2009 to minimize the visual and environmental impacts of cell towers. Additionally, this legislation set forth preferred locations for cell towers within or on existing buildings or structures and within industrial areas. In October 2009, the legislation was amended to address some issues with implementation and the legislation was restructured for clarity purposes. Local Law No. 5 of 2009 - A Local Law in relation to the Town of Southold Community Preservation Fund Management and Stewardship Plan 2009 (adopted on 3/24/09) As is required under Town Law §64-e, the Town adopted a Preservation Fund Management and Stewardship Plan of 2009 which sets forth the Town's policies and regulations for expenditures of monies from the Fund. Local Law No. 6 of 2009 - A Local Law in relation to Amendments to Penalties in the Southold Town Code (adopted on 6/2/09)(revisions to §280-33 penalties for offenses and §280-155 penalties for offenses) The penalties and fines provision of the Zoning Code had not been updated for many years, did not reflect a fair and appropriate assessment against those in violation of the Zoning Code and were not consistent with the penalty schedules in other Chapters of the Town Code. As such, the Town Board adopted this legislation to increase the penalties for violations of the Zoning Code from $500 to $5,000 for a first offense and from $1,500 to $10,000 for subsequent violations. Local Law No. 7 of 2009 - A Local Law in relation to Yard Sales (adopted on 6/2/09) ,As the limitation on the number of yard sales in the Zoning Code was viewed as being too stringent, the Town Board adopted this legislation to increase the number of yard sales permitted each year from 1 per year to 2 per year. -2- Local Law No. 8 of 2009 - A Local Law in relation to Special Events (adopted on 612109) Local Law No. 10 of 2009 - A Local Law in relation to Amendments to Special Events (adopted on 8125109) In reaction to the increase in the number of organized events that attract large numbers of people and utilize Town amenities, resources and property, the Town adopted Local Law No. 10 to place restrictions and application requirements on such events, including the provision of insurance, a deposit to ensure that Town amenities are properly cleaned after such events, payment for use of police and highway costs, and notification to adjacent property owners. This local law was amended in August to clarify the location of events that require such permits. Local Law No. 9 of 2009 - A Local Law in relation to the Amendment of Requirements for Issuance and Duration of Permits and Licenses for Solid Waste Disposal (adopted on 8/11/09) As part of the Town's reaction to the economic environment, the Town increased the duration of Solid Waste disposal permits from one year to two years. Local Law No. 11 of 2009 - A Local Law in relation to Amendments to Chapter 148 of the Town Code entitled "Flood Damage Prevention" (adopted on 9/8/09) In September 2009 the National Flood Insurance Program was amended and updated nationwide. As part of the Town's participation in this Program, the Town was required to implement flood prevention measures and corresponding amendments to update the Program in accordance with the nationwide amendments. This legislation insured that property owners within the Town could maintain their eligibility for flood insurance. Local Law No. 12 of 2009 - A Local Law in relation to No Parking on Champlin Place and Main Street, Greenport (adopted on 10/6/09) In response to numerous complaints regarding a dangerous intersection in Greenport, the Town enacted limited parking restrictions on Champlin Place to improve the safety of this intersection. Local Law No. '14 of 2009 - A Local Law in relation to Amendments to the Zoning Code, Article X entitled Hamlet Business (HB) District and Article Xl entitled General Business (B) District (adopted on 11/4/09)(convenience stores) Convenience stores accessory to gas station uses, because of their proximity to similar uses and their operation characteristics, including increased traffic generation, long hours of operation, bright lights and the noise and litter associated with such uses, tend to be more intrusive to the community, and have the potential to cause adverse impacts. This legislation mitigates these potential impacts by ensuring that accessory convenience stores are located on sites that have adequate on-site parking and circulation, are a sufficient distance from similar uses, and are designed to fit in with the community in scale, architecture, and overall site design to preserve the community's character. -3- Local Law No. 15 of 2009 - A Local Law in relation to Amendments to the Minor Exempt Actions List of the Waterfront Consistency Review Law (adopted on 12/15/09) This local law added additional minor actions to the list of actions that are exempt from review under the Local Waterfront Consistency Review procedure set forth in Chapter 268 of the Code. By making additions to the "minor actions" exempt list, certain actions are deemed to not have an adverse effect on the coastal area and resources and will not require review, resulting in a more efficient review process. MF/Ik cc: Mr. Phillip Beltz, Deputy Supervisor -4-