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HomeMy WebLinkAboutBAS, Business Automation Services ELIZABETH A. NEVILLE TOWN CLERK REGISTIL~, OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER ' Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 27, 2000 George h. Vitti Business Automation Services, Inc. 636 Plank Road, Suite 207 Clifton Park, New York 12065 Dear George: In preparation for the BAS User Group Meeting at the NYSTCA Conference on Sunday, April 30th at Sarratoga Springs, please find a list concerns prepared by Ms. Lynda Bohn, Account Clerk in my office, that the Southold Town Clerk's Office would like to have addressed for incorporation into your next update. I look forward to meeting with you at that time. Sincerely, Enclosures In the marriage license section, after a marriage license is entered you have the option to print out a letter congratulating the couple. This letter can be edited by certain people here. We would like to keep this letter and add an additional letter in a similar format to notify couples when we have not received the signed marriage license back from the official that performed the ceremony. On the daily reports, it would be helpful if there were a column to decipher which transactions were cash and which were checks and what the check number was. Just before you complete any transaction Cait the "done" button), the program gives you the option to print a receipt. It would be very helpful if the program had the ability to take the "pre-assigned It", "reg. It", "license #", or "control #" and print it next to the "fee type" under Transaction(s) so that when the customer gets the receipt they have a list of the items they purchased along with the number assigned to them. I have attached an example for the receipt we wish to receive. When a credit is issued through the BAS system, the system only credits what is located in the "local" section of the "fee file". The Southold Town Clerk's office must to be able to credit what is located in the "outside 1" section also when required, such as when an item is subject to sales tax and a credit is issued. Both the item and the sales tax on the item need to be credited. In the death and burial transit section, we need to able to "zero out" the time of death, as we occasionally receive a death certificate where the time is unknown. On the certificate of Marriage registration, the horizontal alignment needs to be adjusted just slightly down ALARM SYSTEMS (Chapter 2q of the Code of the Town of Southold) § 2q-1. § 2q-2. § 2q-3. § 2q-q. § 2q-5. § 2a,-G. § 2&-7. § 2q-8. Purpose. Definitions. Permit Requirements. Fees o Intentional False Alarms. Charges for False Alarms. Severability. Penalties for Offenses. Section 24-1 Purpose. The purpose of this chapter is to establish standards and controls of the various types of fire, intrusion, holdup and other emergency signals from fire and police alarm services that require fire department or police responses, investigation or safeguarding of property at the location of an event reported by a signal which is transmitted by telephone or radio to the police or fire department from a central station as hereinafter defined. 2. Section 24-2 Definition. For the purpose of this chapter, the following definitions shall apply: ALARM INSTALLATION - Any fire or police alarm device or aggregation of fire or police alarm devices installed on or within a single building or on or within more than one (1) building or area ,-adjacently located on a common site at a specific location. CENTRAL ALARM STATION - Any facility operated by a private firm that owns or leases a system of fire or police alarm devices, which facility is manned by operators who receive, record or validate alarm signals and relay information about such validated signals to the police or fire department when appropriate. DIAL ALARM - Any fire or police alarm device which is a telephone device or telephone attachment that automatically or electronically selects a telephone line connected to a central alarm station or police headquarters and reproduces a prerecorded message to report a criminal act or other emergency requiring the police or fire department. DIRECT ALARM - Any fire or police alarm device connected directly by leased telephone wires from the specified location to police headquarters or the fire department. EMERGENCY ALARM - Any fire or police alarm device designed to be activated by a fire, criminal act or other emergency at a specific location or by a victim of a holdup, robbery or other emergency or criminal act at a specific location. FALSE EMERGENCY ALARM - Any signal activated by an emergency alarm to which the fire or police department responds which is not the result of a fire, holdup, robbery or other crime or emergency. FIRE DEPARTMENTS - Buildings owned by the fire districts of Orient, East Marion, Southold, Cutchogue, Mattituck and their respective protection areas. FIRE OR POLICE ALARM DEVICE - Any device which, when activated by a fire, criminal act or other emergency requiring police of fire department response, transmits a prerecorded message or other signal by telephone, radio or other means to a central alarm station or directly to the police or fire department or produces an audible or visible signal designed to notify persons within audible or visible alarm range of the signal. INTRUSION - Any entry into an area or building equipped with one (1) or more fire and police alarm devices by any person or object whose entry actuates a fire or police alarm device. LICENSING AUTHORITY - The Town Board of the Town of Southold or its designated agent. POLICE HEADQUARTERS - Police headquarters and other enclosures housing privately or publicly owned equipment serving the police. TOWN OF SOUTHOLD - All of the Town of Southold, excluding Fishers Island. 3. Section 2~,-3 Permit requires. Any property owner or lessee of property in the Town of Southold having on his or its premises a fire or police alarm device, or system of fire or police alarm devices, shall apply to the licensing authority for a permit to own or otherwise have such device on his or its premises. The application shall contain provisions relating 'to the device or system of devices installed or to be installed on the premises. No such device may be installed on the premises of the owner or lessee and no presently existing fire or police alarm device complying with the provisions of this chapter shall be modified after the effective date of this chapter prior to the licensing authorlty~s having issued a permit to such owner or lessee. Such permlt shall be vaild for a period of one (1) year from issuance and must be renewed upon expiration. -2- Section 2tt-L~ Fees. Permit fees shall be as follows: Owner or lessee permits: (1) Initial Permit: twenty-five dollars ($25.) (2) Renewal Permit: ten dollars ($10.) 5. Section 2L~-5 Intentional false alarms. It shall be a violation of this chapter to intentionally cause a false emergency alarm, and a~y person who does intentionally cause a false emergency alarm shall be subject to the penalty provision hereof. Section 2~,-6 Charges for false alarms. Any owner or lessee of property having a fire or police alarm device or system of fire or police alarm devices on his or its premises on the effective date of this chapter shall pay to the town a charge for each and every false emergency alarm to which the fire or police department responds, in each calendar year, as follows: (1) First, and second false emergency alarm each calendar year: no charge. (2) Third and all subsequent false emergency alarms each calendar year: one hundred dollars ($100.). The above charges shall be paid to the Town Clerk. Failure to pay any such charges shall subject such owner, lessee or user to the penalty provisions of this chapter. The Licensing Authority shall promulgate rules, regulations and standards, which may be necessary for the purpose of assuring the quality, efficiency and effectiveness of fire or police devices and alarm installations owned, operated, maintained, installed, leased or sold by a licensee pursuant to Article 6D of the General Business Law of the State of New York and to facilitate the administration of this chapter. The Southold Police Department shall enforce the provisions of this chapter. The aforesaid rules, regulations and standards shall be set forth in writing, and copies shall be available for licensees. Section 2~=7 Severability. If any part or parts of this chapter are for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this chapter. The Town Board hereby declares that it would have passed the local law enacting this' chapter and each section, subsection, sentence, clause and phrase thereof, irrespective of the fact that any one (1) or more sections, subsections, sentences, clauses or phrase might be declared invalid. -3- 8. Section 2Lt-8 Penalties for offenses. Any person, firm or corporation who or which does not pay any charge or fee established in this chapter who or which violates any provision of this chapter shall be subject to a fine not in excess of two hundred fifty dollars ($250.) for each offense. A separate offense shall be deemed committed upon each day during which a violation occurs or is committed, and such violation may constitute disorderly conduct, in which event such person shall be a disorderly person. ELIZABETH A. NEVH TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southeld, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Name: Permit No. Expiration Date: Amount Due: * * RENEWAL NOTICE * * Your Commercial Contractor Solid Waste Disposal Permit(s) will expire soon. To renew your permit, please read the attached. If there are no changes: check the box below, sign this form, and return this form along with a PHOTOCOPY OF THE VEHICLE REGISTRATION and a check or money order in the amount indicated above. Make check payable to "Southold Town Clerk." Should there be any changes in regard to your Commercial Contractor Solid Waste Disposal Permit, please complete the attached blank applic- ation from. Be sure to have your signature notarized. Include a PHOTOCOPY OF THE VEHICLE REGISTRATION for each vehicle needing a permit and a check in the proper amount. If you intend to cancel your permit, please contact this office IN WRITING. Please explain the reason for the cancellation. Be advised that you will be charged on a per load basis each time you take debris from your business to the disposal area, if you do not have a permit for that vehicle. A fee of $30.00 or $60.00 per load would be determined by the number of rear axles on the vehicle. Please do not hesitate to contact this office if you have any questions. We will be 91ad to assist you in any way possible. Very truly yours, Elizabeth A. Neville Southold Town Clerk The attached information is correct. Please renew the permit. I hereby certify that the solid waste will originate within the Town of Southold and contain no chemicals, hazardous or toxic wastes. False statements made herein are punishable as misdemeanors pursuant to Sec. 210-45 of the Penal Law of the State of New York and may result in arrest and impoundment of the vehicle. Permitee's Signature PER VEHICLE Fee: $250.00 (Over one ton, double rear axle and/or truck trailer combination) Fee: $200.00 (Over one ton. single rear. axle) Fee: $60.00 (Up to and including one tone MGVW) OFFIC~ OF THI~ TOWN CLERII TOWN OF SOUTHOLD Town Hall, 53095 _u_.i. Road · P.O. Box 1179 Southold, New York 11971 ($16~ 765-1801 APPLICATION for SOLID WASTE DISPOSAL PERMIT COMMERCIAL CONTRACTOR VEHICLE Name: Address'. Owner/Principal Officer: Telephone Number: VEHICLES 1) Make Model No, Rear Axles Ucanse Color Capacity Plate No. (wt.) 2) Make Model No, Rear Axles Color CaP~wC[t.~ License. .Plate No, 3) Make Model No. Rear Axles Color Ca~Pwa~! t~y Licens. Q Plate No, 4) Make Model No, Rear Axles Color Capacity (wt.) License ~'late No. I hereby certify that the solid waste will originate within the Town of Southold, and contains no chemicals, hazardous or toxic wastes. False statements made herein are punishable as a misdemeanor pursuant to Sec. 210-a,5 of the Penal Law of the State of New 'York, and may result in my arrest and the Impoundment of the vehicle I am driving. Sworn to before me this .day of 19 Applicant's Signature Notary Public EI,17~ABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Name: Permit No. Expiration Date: Amount Due: * * RENEWAL NOTICE * * Your Agriculture Waste Disposal Permit(s) will expire soon. To renew your permit, please read the attached. If there are no changes: check the box below, sign this form and return this form along with a PHOTO- COPY OF THE VEHICLE REGISTRATION and a check or money order in the amount indicated above. Make check payable to "Southold Town Clerk." Should there be any changes in regard to your Agriculture Waste Disposal Permit, please complete the attached blank application form. Be sure to have your signature notarized. Include a PHOTOCOPY OF THE VEHICLE REGISTRATION for each vehicle needing a permit and a check in the proper amount. If you intend to cancel your permit, please contact this office IN WRITING. Please explain the reason for the cancellation. Be advised that you will be charged on a per load basis each time you take debris from your business to the disposal area if you do not have a permit for that vehicle. A fee of $30.00 or $60.00 per load would be determined by the number of rear axles on the vehicle. Please do not hesitate to contact this office if you have any questions. We will be glad to assist you in any way possible. Very truly yours, Elizabeth A. Neville Southold Town Clerk The attached information is correct. Please renew the permit. I hereby certify that the solid waste will originate within the Town of Southold, and contain no chemicals, hazardous or toxic wastes. False statements made herein are punishable as misdemeanor pursuant to Sec. 210-45 of the Penal Law of the State of New York, and may result in arrest and impoundment of the vehicle. Permitee's Signature ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 PER VEHICLE Fee: $60.00 OFFICE OF THE TOWN CLERK TOW'NOFSOUTHOLD APPLICATION for AGRICULTURAL WASTE DISPOSAL PERMIT FARM VEHICLE Name: Address: Owner/Principal Officer: Telephone Number: VEHICLES Make Model No. Rear Axles License Color Capacity .Plate No. Make Model No. Rear Axles License Color Capacity Plate No. Make Model No. Rear Axles License Color . Capacity Plate No. o Make Model No. Rear Axles License Color Capacity Plate No. I hereby certify that the solid waste will originate within the Town of Southold, and contains no chemicals, hazardous or toxic wastes. False statements made herein are punishable as a misdemeanor pursuant to Se. 210-45 of the Penal Law of the State of New York and will result in my arrest and the impoundment of the vehicle I am driving. Sworn to before me this__ day of 19 Applicant's Signature Notary Public ELIZABETH A. NEV~ TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southeld, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Name: Permit No. Expiration Date: Amount Due: * * RENEWAL NOTICE * * Your Compactor Solid Waste Disposal Permit(s) will expire soon. To renew your permit, please read the attached. If there are no changes: check the box below, sign this form and return this form along with a PHOTOCOPY OF THE VEHICLE REGISTRATION and a check or money order in the amount indicated above. Make check payable to "Southold Town Clerk." Should there be any changes in regard to your Compactor Solid Waste Disposal Permit, please complete the attached blank application form. Be sure to have your signature notarized. Include a PHOTOCOPY OF THE VEHICLE REGISTRATION for each vehicle needing a permit and a check in the proper amount. If you intend to cancel your permit, please contact this office IN WRITING. Please explain the reason for the cancellation. Be advised that you will be charged on a per load basis each time you take debis from your business to the disposal area, if you do not have a permit for that vehicle. A fee of $30.00 or $60.00 per load would be determined by the number of rear axles on the vehicle. Please do not hesitate to contact this office if you have any questions. We will be glad to assist you in any way possible. Vet ~~truly yours, Elizabeth A. Neville Southold Town Clerk ~"--] The attached information is correct. Please renew the permit. I hereby certify that the solid waste will originate within the Town of Southold and contain no chemicals, hazardous or toxic wastes. False statements made herein are punishable as misdemeanor pursuant to Se, 210-45 of the Penal Law of the State of New York and may result in arrest and impoundment of the vehicle, Permitee's Signature ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 PER VEHICLE Fee: $250.00 Double Rear Axle & Compactors Fee: $200.00 Single Rear Axle OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR SOLID WASTE (GARBAGE) PERMIT Name: Address: Owner/Principal Officer Telephone Number: 1) VEHICLES Make Model No. Rear Axles Capacity License Color (Tons) Plate No. 2) Make Model No. Rear Axles Capacity License Color (Tons) Plate No. 3) Make Model No. Rear Axles Capacity License Color (Tons) Plate No. 4) Make Model No. Rear Axles Capacity License Color (Tons) Plate No. I hereby certify that the solid waste will originate within the Town of Southold, and contains no chemicals, hazardous, or toxic wastes. False statements made herein are punishable as a misdemeanor pursuant to Sec. 210-45 of the Penal Law of the State of New York, and may result in my arrest and the impoundment of the vehicle I am driving. Sworn to before me this day of 19 -- Applicant's Signature Notary Public OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 5outhold, New York 11971 DO NOT WRITE IN THIS SPACE RECEIVED: SUPPLEMENTAL: PERMIT ISSUED: PERMIT NUMBER: APPLICATION FOR PERMIT TO INSTALL, MODIFY, OR OPERATE EMERGENCY ALARM SYSTEM PLEASE CHECK: FIRE ALARM AND/OR BURGLAR ALARM Answer all questions fully. Supply any additional information helpful to full consideration of your request. Misstatement of fact will be cause for refusal of license, or immediate revocation of license issued. DATE OF NAME: BIRTH: ADDRESS: (Summer) (Winter) TELEPHONE NO. (Local) NAME & ADDRESS OF CONTACT PERSON, OWNER NOT AVAILABLE. (Out of Town) IF NEW EMERGENCY ALARM SYSTEM? TELEPHONE NO. FOR EMERGENCY ALARM SYSTEM IS CONNECTED TO NAME(s) OF COMPANY(s) SELLING, INSTALLING, ALARM DEVICE: TELEPHONE NO. CENTRAL STATION AND/OR MODIFYING EMERGENCY MANUFACTURER(s) OF EQUIPMENT USED: NUMBER OF DOORS WIRED: NUMBER OF WINDOWS WIRED: IS THERE A SECONDARY SYSTEM? IS THERE A STANDBY POWER SUPPLY? STANDBY POWER SUPPLY WILL LAST FOR HOURS. IS THERE A SILENCE SWITCH FOR THE AUDIBLE OUTSIDE ALARM BELL? WHERE IS THE SWITCH LOCATED? IS THERE A TIME DELAY BUILT INTO THE SYSTEM? HOW LONG IS THE DELAY? IS THERE A RED WARNING LIGHT LOCATED SO THAT IT IS OBVIOUS FROM THE OUTSIDE AND INSIDE ENTRANCE/EXIT TO THE PROTECTED pREMISES? WHAT IS THE NAME OF THE COMPANY CONTRACTED TO SERVICE THE EMERGENCY ALARM SYSTEM? TELEPHONE' NO, DATE: SIGNATURE: SUFFOLK COUNTY TAX MAP NUMBER OF PARCEL WHERE ALARM SYSTEM IS LOCATED EMERGENCY NO.