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Home My WebLink About2010February 5, 2010 Jennifer Wisseman Oysterponds School 23405 Main Road Orient, NY 11957 Dear Madam: The Southold Town Board, at its regular meeting held on February 2, 2010, granted permission to the Oysterponds School to hold a 5K Run/Walk on May 15, 2010. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured must be filed with this office before the event. Please be sure to comact Capt. Flatley, at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very truly yours~ Lynda M Rudder Southold Deputy Town Clerk Eno. ' ~outh~ld Town Board - Letter Board Meeting of February 2, 2010 RESOLUTION 2010-132 ADOPTED Item # 5.14 DOC ID: 5683 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-132 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 2, 2010: RESOLVED that the Town Board of the Town of Southold hereby grants oermission to the Oysterponds U.F.S.D. to hold its Annual 5K Run/Walk race on Saturday~ May 15~ 2010 beeinnin~ at 10:00 AM and to use and close the following route and roads: Main Road (at school) to Platt Road, Halyoke Road, Orchard Street, Narrow River Road, Harbor Street, Douglass Street, King Street, Village Lane, and Tabor Road, provided they file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured and contact Capt. Flatley upon receipt of the approval of this resolution to coordinate traffic control. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Orlando, Councilman SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell Generated February 3, 2010 Page 23 POLICE DEPARTMENT TOWN OF SOUTHOLD CAR.LISLE E. COCHRAN, JR. Chief of Police Telephone Emergency Dial 911 TO: FROM: DATE: RE: Linda Cooper, Deputy Town Clerk Chief Carlisle E. Cochran, Jr.~/.E. January 20, 2010 Oysterponds UFSD-5K Run Saturday, May 15, 2010 I have reviewed the above request and have no objection to the approval. Please have Jennifer Wissemann or her representative contact Captain Flatley as soon as the Town Board grants approval to coordinate traffic control. I am enclosing the cost analysis for this event. Eric. cc: Capt. Martin Flatley 41405 Route 25 · P.O. Box911 * Pcconic, N.Y. 11958 Administrative (631) 765-2600/2601 * Fax (631) 765 2715 Town of Southold Police Department Special Event Cost Analysis Event: Oysterponds 5K Run Date(s): May 15, 2010 Location: Reg Hours OT Hrs PO Rogers PO Lyburt Orient Village Area Comments Hrly Wage Total ~5~ ' $58.17 $87.25 PO Brewer H '1:51 $56.53 $84.94 Comments traffic Contnd ] Reg Houm OT Hm Hrly Wage Total Comments Equipment C~et~ Total Department Cost for Event = $ $253.26 Prepared by Capt. M. Flatley 1/19/2010 Page 1 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southald, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor~hfork, net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOIJD To~ From: Dated: Re: Chief Carlisle E. Cochran, Jr. Linda J. Cooper, Deputy Town Clerk January 14, 2010 Oysterponds UFSD Transmitted herewith is a request by Oysterponds School to hold its 5K Run/Walk Race on May 15, 2010. Please review this request and send me your recommendations in writing. Thank you. OYSTERPONDS U.F.S.D. IN ORIENT 23405 M~4IN ROAD ORIENT NY 11957 Telephone 631 323-2410 Fax 631 323-3713 Webs#e: www. oysterponds, org Dr. Stuart Rachlin Superintendent RECEIVED January 5, 2010 Dear Ms. Bohn: I am writing to you to request a town permit for a 5K Run/Walk race scheduled for Saturday, May 15, 2010 at 10:00 a.m. in Orient. The race is a fundraiser for the Charles Woznick Scholarship Fund. The route and timing of the race is being done by Kevin Barry, who is the Easthampton Boy's Cross Country coach. Enclosed please find a copy of the route which includes any road that needs to be closed, as well as a copy of our official registration form. I look forward to hearing from you soon. Please feel free to contact me with any questions. My number at school is 323-2410 ext. 112. Thank you for your time. Sincerely, Jennifer Wissemann Oysterponds School Co-chair of the Charles Woznick Scholarship Fund Our mission is to educate and nurture the mind, body and spirit of all students Oysterponds 5K Run 23405 Main Road Orient, NY 11957 Race Route for Saturday, May 15, 2010 Main Road to Platt Road Platt Road to Halyoke Road Halyoke Road to Orchard Street Orchard Street to Narrow River Road Narrow River Road to Harbor Street Harbor Street to Douglass Street Douglass Street to King Street King Street to Village Lane Village Lane to Tabor Road. Oysterponds 5K Fun Run Saturday, May 15, 2010 Course: Begins at Oysterponds School, Main Road,Orient,NY Day of Race Registration: 9:00 a.m. Race Starts: 10:00 a.m. Checks payable to: Charles Woznick Memorial Mail Entries to: Oysterponds School 5K Run 23405 Main Road Orient, NY 11957 Att: Jennifer Wissemann Entry Fee: $20.00 per entry Oysterponds/Greenport Students: $10.00 T-Shirts: Given to all pre-registrants. Available day of race while they last! Nara~: ~e on 5/15/10 Mailing Address: Runner Walker Wheelchair Adult T-Shirt: S M L XL Waiver: I know that a running a road race is a potentially baTnrdous activity. I should not enter and nm unless I am medically able and properly Irained. I agree to abide by any decision of a race official relative to my ability to safely complete the nm. I assume all risks associated with nmning in this event including, but not limited to: falls, contact with other participants, the effects of the weather, including high heat and/or humidity, dehydration, Waffle, ice and the conditions of the rend, ail such risks being known and appreciated by me. Having read this waiver and knowing these facts and in consideration of your accepting my entry, I, for myseff and anyone entitled to act on my behalf, waive and release the Town of Southold, Oysterponds School, all sponsors, Race Directors, their agents, servants and volunteers, theft ~l~rcsentafivcs and successors from all claims or llabili~cs of any kind arising out of my participation in this event. I grant permission to all of the foregoing to use any photographs, motion pictures, recordings, and any other record of this event for any legitimate purpose. Roller Blades, Baby Joggers, He~ldphones, Animals are prohibited from participating in this race. Participant's Signature ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFPICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Octobcr 21, 2010 Dr Stuart Rachlin Oysterponds Union Free School District 23405 Main Road Orient, NY 11957 Dear Mr. Rachlin: The Southold Town Board, at its regular meeting held on October 19, 2010, granted permission to the Oysterponds Union Free School District to hold its annual Halloween parade on Friday, October 29, 2010 at 2:00 p.m.. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Capt. Flatley, at the Police Department, 765- 2600, as soon as possible, to coordinate traffic control. Very truly yours, Lynda Mt~Rudder Southold Deputy Town Clerk Ene. Southold Town Board - Letter Board Meeting of October 19, 2010 RESOLUTION 2010-827 ADOPTED Item # 6.11 DOC ID: 6289 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-827 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 19, 2010: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Oysterponds School to use the following route for its Annual Halloween Parade in Orient~ on Friday~ October 29~ 2010 at 2:00 PM~ beginning at the school~ marching to Village Lane to Orchard Street to Tabor Road and returning to the school, provided they file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured and contact Capt. Flatley upon receipt of the approv~ of this resolution to coordinate traffic control. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees shall be waived. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Christopher Talbot, Councilman AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell Generated October 20, 2010 Page 24 RESOLUTION 2010-827 SCHEDULED DOC ID: 6289 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-827 WAS SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 19, 2010: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Oysterponds School to use the following route for its Annual Halloween Parade in Orient, on Friday~ October 31, 2010 at 2:00 PM~ beginning at the school, marching to Village Lane to Orchard Street to Tabor Road and returning to the school, provided they file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured and contact Capt. Flatley upon receipt of the approval of this resolution to coordinate traffic control. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees shall be waived. Elizabeth A. Neville Southold Town Clerk Cooper, Linda From: Flatley, Martin Sent: Wednesday, October 13, 2010 7:57 AM To: Cooper, Linda Subject: RE: Orient Halloween parade I'm sure the Chief has gotten back to you on this, but in case he hasn't, we have no objections to this parade being conducted on Rt. 25 and adjoining streets in Orient. Captain Martin Flatley Executive Officer Southold Town Police Department 41405 State Route 25 Peconic, New York 11958 631-765-3115 From: Cooper, Linda Sent: Friday, October 08, 2010 2:11 PM To: Cochran, Carlisle Cc: Flatley, Martin; Tomaszewski, Michelle Subject: Orient Halloween parade 10/13/2010 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fe~x (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD To~ From: Dated: Re: Chief Carlisle E. Cochran, Jr. Linda J. Cooper, Deputy Town Clerk October 8, 2010 Oysterponds' Halloween parade Transmitted herewith is a request by Oysterponds School District for the Annual Halloween Parade to be held Friday, October 29, 2010 at 2:00 PM. Please review this request and send me your recommendation. Thank you. 10~07~20~0 ~7:$~ ~3~3~3371~ Oysterponds Union Free School District 23405 Main Road re/epno,~ (6~/) 32~-24~o Orient, NY 11957 }~ebslte www, oysterpontls, org Dr. Stuart Raaltlil~ Superintendent of Schools October 6, 2010 Town of Southold Elizabeth Neville, Town Clerk 53095 Main Rd. P.O. Box 1179 Southold, NY 11971 Fax # 631-765-6145 Dear Ms. Neville: Each year our school hosts a Halloween Parade for our students. This year, the Parade will take place on Friday, October 29, 2010 at 2:00 P.M. Our parade route begins at Oysterponds Elementary School to Village Lane to Orchard Street to Tabor Road, ending at Oysterponds Elementary School. We are requesting a police escort to ensure the safety of our students· A copy of our certificate of Liability Insurance will be sent directly to you. Thank you for your assistance. Sincerely, Dr. Stuart Rachlin Superintendent of Schools SR:ah cc: M, Palermo (H; Halloween parade I~r 10/07/~010 6313233713 O¥$TER~O~D$ ~FSD P~£ 01 Oysterponds Union Free School District 25405 Main Road relernone (631) 323-24t0 Orient, NY 11957 r~x ~631) 3~3-s?~3 Website www. oysterponds, org Dr. Stuart Racblin S~perinttndent of Schools RECEIVED OCT 7 2010 ~outholdTown Cler~ Tm Elizabeth Neville, Southold Town Clerk From: Ann Hulsmann Fax= 631-765-6145 uat.= 10/6/10 Phone: Page-: 2 (C-~V<c- + t ) Re: HALLOWEEN PARADE Cc; Melissa Palermo X Uqlent [] For Review n Please Comment [] PLease Reply [] Please Recycle · Commenb: CONFIRMATION I am faxing you a letter requesting a police escort for the Oysterponds U.F.S.D. annual Halloween parade to be held on Friday, October 29, 2010 at 2:00 p.m. The Certificate of Liability Insurance will be sent directly to you. Please note that the original of the same will be mailed out to you today. Thank you for your assistance. Oysterponds Union Free School District 23405 Main Road Telephone (631) 323-2410 Orient, NY 11957 r~¥ (631) 323-3713 Website www. oysterponds, org Dr. Stuart Rachliu Superintendent of Schools October 6, 2010 Town of Southold Elizabeth Neville, Town Clerk 53095 Main Rd. P.O. Box 1179 Southold, NY 11971 Fax Ct 631-765-6145 Dear Ms. Neville: Each year our school hosts a Halloween Parade for our students. This year, the Parade will take place on Friday, October 29, 2010 at 2:00 P.M. Our parade route begins at Oysterponds Elementary School to Village Lane to Orchard Street to Tabor Road, ending at Oysterponds Elementary School. We are requesting a police escort to ensure the safety of our students. A copy of our certificate of Liability Insurance will be sent directly to you. Thank you for your assistance. Sincerely, Dr. Stuart Rachlin Superintendent of Schools SR:ah cc: M. Palermo (H: Halloween parade Itr to town) 10/27/2010 13:40 6313233713 OYSTERPONDS UfSD PAGE 01 CERTIFICATE OF LIABILITY INSURANCE IOflSf2010 NEW YORKSCUOOL~ INSURANCE RECIPROCAL 3~33 Earle Ovlngioa Blvd. Uniondule NY, : Oysterlmnds UF~D 23405 Main Road Orient, NY 11957 ~ CERTIFICATE 18 m~ul~O AS A MAI iBI~ OF INFORMATION ONLY AND CONFEI~ NO RIGHT$ UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOF~ NOT AMEND, EXTEND OR ALTER THE COVEP~GE AFFORDED RY TIlE POLICIES BELOW. A SSPOYPOOI BCLOYPO01 07/01~2011 (Any om ~,) ]~n. Accident) (~er pecan) AUTO ONLy - EA ACCIDENT s,ooO 1,000,000 UNLIMITED CERTIFICATE HOLDF.~ I X I ~°°I~tONAL ~/5URED C~,NCELLATION Town of Southold 53095MainRoad !POBox 1179 Southold, NYl1971