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HomeMy WebLinkAboutGeneral Code PublishersRESOLUTION 2009-934 ADOPTED DOC ID: 5450 THIS IS TO CERTIFY THAT THE FOLLOVONG RESOLUTION NO. 2009-934 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 1, 2009: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute and authorizes him to sign a change order to the agreement between the Town of Southold and General Code Publishers Corporation in connection with the Municity Contract in the amount of $1,500.00 for the term October 2009 through October 2010, to be added to second year maintenance fee in 2011, in accordance with the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Thomas H. Wickham, Councilman SECONDER: William Ruland, Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell GENERAL 72 Hinchey Road, Rochester, New York 14624 (800) 836-8834 · (585) 328-1810 FAX (585) 328-8189 MUNICITY CHANGE ORDER FORM -ADDITIONAL PRODUCT This Change Order becomes a part of and is in conformance with the existing contract, dated 10/26/2009. Client Name: Town of Southold Contact Person: Ms. Elizabeth A. Neville, Clerk Address: 53095 Route 25 City, State ZIP: Southold, NY t 1971 Price(s) provided by: Susan McCarthy Date: 11/20/2009 Unit Item Price Unite Total Board of Trustees Add Section $L500 I $7,500 Municity Software Assurance Plan (MSAP) 1~ year $1,500 1 $1,500 Subtotal $9,000 One-time Software Allowance ($7,500) I 1 ($7,500) Total Project PHce $1,500 Additional MSAP 2~ year forward $1,500 Timeline: This service will be provided within 60 days from receipt of the signed Change Order. Payment Terms: 100% on delivery. Please fax back to General Code at 585-328-8189 The above prices and specifications of the Change Order are satisfactory and are hereby accepted. All work is to be performed under the same terms and conditions as specified in the original contract unless otherwise specified. TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK Signature Date Name .q ~,,~ ~- ~- ~ ~11~=~] I Title Supervisor General Code www.generalcode.com MARTIN D. FINNEGAN TOWN ATTORNEY martin.flnnegan@town.southold.ny.us JENNIFER ANDALORO ASSISTANT TOWN ATTORNEY jennifer, andaloro@town, southold.ny.us° LORI M. HULSE ASSISTANT TOWN ATTORNEY lori.hulse@town.southold.ny.us SCOTT A. RUSSELL Supervisor Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone (631) 765-1939 Facsimile (631) 765-6639 To: From: Date: Subject: OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD MEMORANDUM Ms. Sandi Berliner Lynne Krauza Secretary to the Town Attorney December 4, 2009 General Code/Municity- Change Order Board of Trustees Add Section Please be advised that Lori has reviewed and approved the attached document in connection with the referenced matter. A copy of the resolution authorizing Scott to sign this document is also attached. In this regard, kindly have Scott sign this document where indicated and return to me for processing. Thank you for your attention. If you have any questions, please do not hesitate to call me. Ilk Enclosures ~ cc: Ms. Elizabeth A. Neville, Town Clerk (w/encls.) Proposal for Town of Southold Municity® Integrated Parcel Management Software October 19, 2009 Prices are valid for 60 days Presented by GENERAL Regional Representative Anthony Crapam (203) 470-3459 Email: act aparo @ gencralctxl¢.com RECEIVED . OCT 2 ~oulhold To~ Clec~ Genexal Code Corporate Headquarters · 72 Hinchey Road · Rochester, NY 14624 (800)836-8834 · FAX(585)328-8189 · www.generalcode.com CONTENTS Proposal for the Town of Southold} New York Executive Summary ............................................................................................................................ 3 Project Scope of Work .................................................................................. ~ ..................................... 4 Investment Details & Options ............................................................................................................. 6 Project Timeline .................................................................................................................................. 7 Authorization & A/grecment ............................................................................................................... 8 Appendix A - PC And Server Spee~eations ...................................................................................... 9 Appendix B - MunicityTM Parcel Management Software Assurance Plan Program Details ............ 11 Appendix C - Terms And Conditions ............................................................................................... 13 Appendix D - Lieense Agreement .................................................................................................... 16 EXECUTIVE SUMMARY Prooosal for the Town of Southold. New York ABOUT GENERAL CODE Serving the needs of communities for over 45 years, General Code provides a variety of products and servit~s to more than 2,700 municipal governments throughout the United States. Our staff'has developed, implemented and maintained many projects for various municipalities ranging from small towns and villages to major cities and counties. Our Building, Planning and Zoning software, which can be integrated with our Laserfiche document management system, is installed in more than 20 governments and businesses. We invite you to view a selection of customer testimonials on our web site, www.gencralcode.com. GENERAL CODE RECOMMENDATION: The Town of Southold pre~ntly has approximately 18,500 land parcels. The Town of Southold's challenges will be met and goals achieved through the implementation of General Code's Municity® Integrated Parcel Management Solution. Combined with the necessary program customization services and installation and training, this powerful project and parcel data management tool will provide the Town of Soothold with a cost-effective mean~s of automating the planmng, zoning and development proteges and provide fast, easy access to all parcel and project information. The investment is explained in detail in the investment section of this proposal and is based on the requirements identified by the Town and the specifications and services required to gather and input information into the system, install and train the staff lo utiliz~e the features and functionality of the Municity® Software program. PROJECT SCOPE OF WORK Pmoosal for the Town of Southold. New York See Appendix A - Project Timeline Project Component Description On-site process In order to build a successful Municity installation it is important to understand assessment how you do business. This will not only shed light on how things need to be set up in Municity but many times will highlight how Municity will provide ~mprovements in the current process. During the on site process assessment our Project Manager will spend time with everyone involved in the Building, Planning and Zoning processes to understand the current functions within each department, Tbese discussions begin with a general conversation around how you do business now and will frequently lead to discussions about how Municity will be used to manage these processes in the future. At the completion of the on site meeting the PM will create a process flow document that will be provided back to the community. This document serves two purposes; to provide a documented process flow that can be used to analyze current processes or train new people and acts as a guide to implementing Municity. Workbook In order to pre-populate a Municity databases our programmers need to understand the particulars of how you do business. For example, every community will have a different set of building permit types that they issue and a process for managing them. General Code's Monicity workbook is intended to make providing this information easy. It consists of a Word document and an Excel spreadsheet which contains standards that we have seen in the past. Using the Excel spreadsheet will not only minimize the work to complete the workbook but also provides an insight into what others are doing. In some cases this can lead to improved processes. The workbook will be provided to the customer during the process assessment meetings and is the responsibility of the customer, with the guidance of the PM, to complete. Data gathering and The core of a Municity database is the parcel data. Everything within Municity is import tied back to a parcel so it is important that we begin with this data to build Municity's database. Using information provided in the workbook our PM will contact the parcel data source and procure the data needed. Many times communities already process information electronically and it is important that this historical information be transferred to the Municity database to provide a complete picture history of the parcel. Information gathered during the process review and workbook is also loaded into the database during this period. As the informarion is gathered and loaded into the database on-line review sessions will be held to confirm accurate implementation of the data. These review meetings are also an opportunity to explore Municity's functionality multiple times prior to installation. We find this valuable to the customer because this makes them more familiar with the interface which makes the training easier for them. Proposal for the Town of Southold, New York Installation and Training Once all of the data is loaded and confirmed during the on-line meetings the project is ready to be implemented. Prior to our arrival on site, our programmers will work with the customer's IT staff to begin the Municity implementation remotely. This is followed by our installer arriving on site to complete the installation on all of the PCs that will access Mnnicity. General Code has always believed that thorough training is critical to a successful software implementation. Training manuals and training sure broken down into disciplines; Application / Pennits/ Certificates, Inspections, Complaints, Planning and Zoning and all sessions are dnne in a group setting. Usees need only attend sessions that apply to their job responsibilities. The last day of training is spent working one on one with individual users to give them the opportunity to practice what they have learned. This also helps use~ to incorporate Municity into their day to day activities. Acceplanee period As with any software implementation, there will be a period of adjustment. During the first 30 days after an implementation, our Mnnicity tech support and installer team work closely with the customer to insure that users axe comfortable with the soflware and any new processes that may have been devised as a result of the implementation. At the end of the 30 day period, continued support is provided through the Municity help desk available via 800 number or email. On-Line Refresher Up to 25 users and a total of 4 hours of online refresher training sessions. Training ANNUAL SERVICE AND SUPPORT The annual service and support contract provides the Town of Southold's installation with software service and support for your Municity System. This includes advice fo~' procedural questions, regular software updates (2 to 4 times per year), software fixes for problems encnuntered, and support for restoring the system to a production state after hardware failures or power outages. Support is generally delivered via telephone and/or dial up via the Intemet. As part of this purchase, the Town of Southold agrees to provide remote intemet access to their system with a minimum of a 56kb modem. Broadband intemet connectivity is preferred. General Code utilizes software such as GoToAssist to provide remote support via a web-browser. The Town is responsible for all data backups and agrees to make regular backups of the software and data on multiple backup sets, INVESTMENT DETAILS & OPTIONS Proposal for thc Town of Southold. New York Prices noted for software, installation, training, and other services are valid for 60 days. Pricing is based on the Town having 18,500parcels. Building, Zoning and Planning: $ 83,107 Building Module (unlimited users) Planning & Zoning Module (unlimited users) Fire & Safety Module System Configm'ation Conversion and Importation of Legacy Data Installation and Training One (}IS/Portable Device user license Integration with Laserfiche (if installed) Integration with Microsoft Outh)ok (if installed) integration with eCode360 (if installed) Web-based refresher training Project Management and Facilitation First Year Annual Maintenance Municit}, Full Suite Price Municity Building Module, Planning & Zoning Module, and Fire & Safety Module - $48,303 Unlimited U~rs Customization Software Customization $ 3,000 Integration Customization with Laserfiche, MS Outlook and eCode $ 750 Municity' s Laserfiche integration has specific Laserfiche template requirements that must be met. In cases where there is an existing Laserfiche installation, some modification.* to the template andJblder strucmre may be required. This is a separate service that GC can provide once the Laserfiche installation is analyzed and the work effort is determined. Subtotal Software $~2~053 Estimated Support Price Munieity software Support MSAP $9,054 Note: Second year forward estimated MSAP @ $9,054 Subtotal Support $9:054 Installation and Training Number of Days Price Per Day Total Price Installation 2 Days $1,500 $3,000 Trainin~ 3 Days $1,500 $4,500 Online Refresher Trainin~ $1,000 Project Management $13,500 · Process Assessment and Documentation · Data Collection and Import · Project Management · Data Review and Confirmation *See Appendix A- Project Timeline Subtotal Installation and Training $22~000 Total Software~ Support~ Installation and Training $837107 PROJECT TIMELINE Proposal for the Town of Southold, New York AUTHORIZATION & AGREEMENT Proposal for the Town of SoutholdI New York The Town of Southold, New Yurk hereby agrees to the procedures outlined above and the "Terms and Conditions" attached hereto and made a part hereof, and authorizes General Code to proceed with the project. Building, Planning and Zoning Configuration Estimated Second Year Forward Annual Maintenance $ 9,054 $ 83,107 OPTIONAL COMPONENTS [~ __.Additional GIS/Mapping wnrk.~tationa will he required @$100 each A one time additional $StX) will be added to the total Annual Maintenance fee when additional GIS licenses above the one included itt the base license are ordered. __.Addi anal Portable devices @ $400 each $. An additional $100 will be added to the Annual Maintenance fee for year 2 ]brward Customized prngramming for integrations not yet idantified: $125 per hour Estimated Tolal Investment with any selected options: $ On-Going Maintenance. After initial installation, the charges associated with ,annual maintenance of the Municity~ software, or any other services requested by the Town shall be paid by the Town upon delivery of the services or products and submissinn of an invoic~voucher by General Code. Based on the above defined project, the estimated annual Software Assurance Plan for the second and successive years will be $ 9,054 (plt~s any additional cos~s associated with the addition of GIS/Mapping workstations) am~ually. ScS~t ~.. Rusaell ~/ -- Title:Supervisor. Town of Southold Title: Town Clerk Town of Southolcl Date: Date: GENERAL CODE, LLC In the Presence of: Title: Date: Proposal for thc Town of SoutholdI New York APPENDIX A - PC AND SERVER SPECIFICATIONS Municityl~ has a number of hardware and software requirements that should be reviewed by your computer specialist. Please confirm that your network meets all of the following requirements and provide the specifics indicated below. Server: CPI.)' Pentium IV 1 GHz or better required If server running only Municity: 2 GB RAM recommended Memory If server runnin[ additional applications: increase by I GB [~w additional application Operating System Windows Server 2003 with current service pack Database Engine MS SQL Server 2005 with all SQL tools installed Network Protocol Must be TCPaP; the network address and sub-net mask must be the same on both the server and the workstations Browser lntemet Explorer 6.0 or higher Hard Drives Assume 20,000 pictures from inspections per I GB of hard drive space, RAID array recommended NIC For network connectivity UPS/Tape Backup UPS and tape or other bockup system to ensure data integrity Software Microsoft Outlook version 2000 SP-3 or better Workstations: CPU Pentium IV or better recommended Memory 512 MB RAM or better - 1GB RAM recommended Operating System Windows XP Professional, Windows Vista Business Network Protocol Must be TCP/IP; the network address add sub-net mask must be the same on both the server and the workstations Browser Intemet Explorer 6.0 or later NIC Access to the network server mnnin~ Municit}' Monitor 17" monitor or better recoma~ended tbr optimal viewin$ Resotution Minimum Sereen resolution of 1024x768 Scanner If scannin$ documents title Municity is required - a scanner that SUpFmrts TWAIN drivers Software Microsoft Oudnok version 2000 SP-3 or better Palm Pilot: Operating System The Building Inspector Palm Pilot sotS. ware will run on Palm III to the latest Tungsten T3 versions. However a palm device running the Palm OS 5.x software is recommended. The software does not nm on Windows CFdMohile devices. Laptop/Tablet PC: CPO ' Pentium IV or better recommended Memory 1 GB RAM recommended Operating System Windows XP Prot~ssional, Windows Vista Business Network Connection Must be TCP/IP: the network address and sub-net mask must be the same on both the server and the laptop - used for synchronizadon to the main database Browser Intarnet Explorer 6.0 or Eater Remote Support: Proposal for the Town nf Southold, New York Remote Access As part of this purchase, the municipality agrees to allow remote access to your Server and DesktoI~ system(s) with a minimum of a 56kb modem. If your municipality has broadbaad Intemet service,~ ~e preferred acce~ method would be via TCP/IP over the Internet utilizing software such (mToMeetin~ nr GoToAssist. Proposal for th~ Tgwa of Southold! New York APPENDIX B - MUNICITYTM PARCEL MANAGEMENT SOFTWARE ASSURANCE PLAN PROGRAM DETAILS (MSAP) payments, thc following services are available: Helu Desk Sun,orr Procedural or Technical Que,stions may be addressed to tile MunicityTM Help De~sk by either calling General Code's 1-800 number (1-800-836-8834) or by submitting them to the Municity Help Desk via e-mail emunisunoo~t@eeneralcode.comL The Mmficity Help Desk is available 8 a.m. - 5 p.m. EST Monday - Friday. General Code will acknowledge any questions phoned or e-mailod into the llelp Desk within eight (8) business hours. General Code will attempt to address the issue as quickly as possible. In cases where the issue is not able to be resolved during the initial review, the Help Desk technician will issue a Case number to the customer for future reference. The Case number is used to track the issue in our internal problem tracking system. In some instances, it may be necessary to escalate the issue to the software manufacturer for assislance. In those cas~s, General Code will act as the mediator with the manufacturer to attempt to get the issue re,solved as quickly as possible. Method of Sunnort General Code provides its Help Desk support remotely via the internet utilizing web browser tools such as GoToAssist. The customer agrees to provide remote interact access to their file server and client workstation(s) as needed. Broadband internet connectivity at the customer site is preferred, but a minimum of a 56kb modem is required. Rqgular Software Uudates / Patches New releases / patches to the MunicityTM software are made available to customers that are current with their MSAP payment lwo (2) to four (4) times per calendar year. These releases will be tested by the manufacturer and by General Code staff prior to be installed at file customer's site. The new software releases will be remolely ir~stalled to the customer if the release fixes an outstanding i~ue at the customer site, adds functionality that the customer has requested, or if the customer requests the new release to be installed. Data Recovery General Code will assist with the restoring of the Municity system to a production state after hardware failures or power outages as needed. It is the customer's responsibility to perform regular backups of the Municity software and data. Daily backups are recommended. General Code is not responsible for any loss of data from the customer's Municity system. Training, Basic procedural questions will be addressed by the Help Desk as outlined above. New user training or existing user Refresher training on the use of Municity is the r~sponsibility of the customer. Training services may be contracted dtrough General Code at an additional fee. Customer's Obligation In order to participate in the MSAP program, the Customer is required: · To complete and submit the Customer Registration Form · To issue a purchase order fnr or complete payment on an invoice for the annual MSAP. · To maintain appropriate backups of lhe Municity software, database and associated files. Proposal for the Town of Southold, New York · To have SQL with management tools installed on a PC accessible on the cu.stomer's network remotely via the intemeL · To contact General Code prior to implementing significant network changes that have the potential to impact the Municity system. Some examples would be, operating system changes on either the server or PC., replacement of existing PCs or servers), and changes in network conflguration~, such as server name, IP address or workgroup on PCs. · To have ILnternet access on the Municity server and all workstations where the Municity client is installed and be willing to allow our Support Technicians remote access to the Customer's Municily system via GoToAssist or other acceptable remote access tool. · To designate an IT contact and to provide the name, phone number and e-mail address on the registration form. · 'Fo describe technical issues completely in order to provide General Code's Help Desk stall' sufficient information to be able to diagnose and reproduce the problem, including any identified error codes. APPENDIX C - TERMS AND CONDITIONS Pro[~osal for the Town of Southold. New York Responsibility of General Code. General Code shall be responsible for the performance of the services provided for in this agreeraent in accordance with the "Performance Schedule," General Code shaft be responsible for the correctness and accuracy of its work, based upon the material and information supplied by you. Regardless of your acceptance of completed mateftats when delivered, General Code shah correct errors found either by you or General Code. See "Warranties; Limitations" for General Code's fiabifity for all services. Your Responsibility. You shall be responsible for the corcectness and accuracy of the information you supply to General Code. for providing C, eneral Code with timely decisions and answers to questions raised by General Code, for inclusion of sufficient funds in your budget to pay General Code for services, and for the prompt payment of invoices. You shall also be responsible for completing your work in accordance with the "Performance Schedule." Protection of Confidential Information. During the time this agreement is in eff~t, b~th you and Genera[ Code may have access to or receive in formation that is of a confidential nature. This reformation may include data relating to client information, products, product development, designs. processes, systems, compoter software, computer hardwm'e, methods of preduction, costs, pri~ing, finances, sales or marketing plans, customers, business partners, vendors, vendor prospects, employees and muninipal records and data. All such information, including ,any materials embodying such information, whetber disclosed orally or olherwise and whether or not marked "Confidential" or "PropfietaI3,." will be considered by you and by General Cole and General Code's employees as proprietary and confidential. Both you and C, eneral Code will use reasonable efforts to protecl the confidentiality of the Confidential In formation but in no case less than the same efforts both parties use to protect their own confidential information. Adjustments to Performance Schedule; Delays. A. Adjustments to Schedule. Upon mutual consent of you and General COde, thc "Performance Scheddic' may be changed or extended as provided under "Changes" below. B. Delays. You must notify General Code, in writing, immediately upon learning or otherwise becoming aware, of any difficulties that may delay the delivery of services or dehverables Such notification must identify the reason for the delay, as well as the anticipated period of delay. General Code may require a payment of 50% of the balance due under the contract for any delay on your part. Variations from Standard Methods or Procedures. Variations from General Code's standard methods and procedures must be requested by you. in willing, specifying the exact nature of the desired variations, General Code will accommodate such variations wherever possible, with any additional charges for such variations, its dctcnalned by General Code and approved by you, to be paid by you. All payments shall be made within 30 days of receipt of the invoice/voucher. You shah not discount nor withhold any portion of the amount for any ~eason. I~'~te payments will be cha~ged interest at the rate of 1.5% for each month or p,'ut thereof that such payment is A. The Software being defivered pursuant to this agreement is being hcensed to you pursuant to thc Laserfiche Software License Agreement (the "License"), attached hereto and mede apart hereof, between Compellnk Management Center, Inc., the publisher of the software, and you. You agree that ali terms, conditions and limitations set forth in the License shaU apply to this agreement as it relates ~o the Software. If as part of this agreement, you purchase the Laserfiche Integrator Toolkit, thc Integrators Toolkit Confidentiality and Software License Agreement will need Io be fully execuled by you and Compolink Manageraent Cenler, inc., before the Integrator Toolkit can be provided lo yon. If it cannot be fully executed, thc Integrator Toolkit shall be scvt.~-able fi'ora the project as set forth in this proposal without affecting thc validity of the remainder of the agreement. Computer Hardware. Any computer hardware being delivered in accordance with this agreemenl is I-~ng delivered with the manufacturer's warranty. The manufacturer's warcanty is in lieu of all other warranties, express or implied, and General Code shall have no obligation or liability under "Warranties; L~nitafions" or otberw~se with respect Io hardware. Document Scanning ~rvicx~. Proposal for the Town of Southold, New York If appbeable, the following provisions shall apply to document scanning services to be provided by General Code or its designated su~ontractor: A. You shall be responsible for ensuring that each records storage box slated for conversion is marked with the main category describing its contents and that each file within each box is labeled with a description of its contents. B. General Code or its designated subcontraclor shall use reasonable care in the handling of your documents. Upon retem of the documents, you shall promptly inspect the documents to determine whether ali documents have been returned. Unless you inform General Code of a discrepancy within 10 days, all claims with respect to completeness or condition of the documents shall be waived, Delivery of Completed Materials. C,~neral {?ode will deliver completed materials via IJSPS, UPS, motor freight, airfreigh t. FTP or whichever method offers the most efficient delivery at the time, Delivery, Marling, packaging, iasumnc~ ,'md/or shipping charges will be prepaid by General Code and added to the invoice/voucher lot services to be paid by you. Title. All computer software and other intellectual property of General Code used in perfonning its services shall remain the property of General Code. Term and Terndnaflom A. The initial term of this ..%greement, unless s~oner terminated as herealter provided, shall be for one year, commencing on the date hereof, and will then be automatically extended for additional successive one-year periods unless either party notifies the other in writing not legs than 90 days prior to the end of the initial term or my extension period that this agreement will not be extended. B. Either party shall have the right to terminate this agreement with immediate effect if the other party fails m cure to such party's reasonable satisfaction any material breach or violation of this agreement with in 60 days after such party has given the other written notice thereof. C. Upon tertinnation, all work prepared by General Code may, at your oplion, become your property, and General Code shall be entitled to receive jusl and equitable compensation for all services pafformed. Warranties; Limitations. A. General Code warrants that any services to be provided by General Code hereunder will be performed by qualified personnelin a good and workmanlike manner ,-md that any deliverables will be free of material defects. General Code's liability and your exclusive remedy for failure of any service or deliverable to meet this warranty shall be limited to reperformnnc~, ,at General C. ode's cost. of such service or deliverable. General Code's warranty does not extend to failures arising out of (i) incorrect or insufficient data, specifications or instructions provided by you or (ii) work or ~rvices performed by otberg. El. The foregoing warranties are in lieu of all other warranties, whether oral, written, express, implied or statuto~ ImpLied warranties of fitness and merchantability shall not apply. General Code's warranty obligations and your remedies hereunder are solely and exclusively as stated herein. C. The 1/mitalions and protections againsl liability afforded General ('.ode herein shall apply to any action or claim in connection with the se~ces, whether based on contract, tort, statute or otherwise (including negligence, warranty and st~ct liability). The cumulative liability of General Code for all obligations, warranties and guaranties, whether express or implied, with respect ~ services performed hereunder, shall be limited to the amount paid to General Code pursuant to this contract. General Code shall not be Liable to you or any other person or entity for indirect, special, incidental punitive or consequential dmnages arising from the performance or nongerfonnance of serv/ces, irrespective of whether the claims or actions for such damages are based upon contract, tort, negligence, strict liability, warranty or otherwise. D. No action may be maintained or proceeding commenced by you or others against General Code with respect to services unless such action or proceeding is commenced within one year after completion by General Code of the particula~ ~rvices to which such action or proceeding relates. Either party shall be entitled to recover reasonable attorney fees incun~ed in the successful enforcement of this agreement, regardless of whether a cause of action is commenced. Chaag~,. You may at any Lime request changes in the scope of this agreement. Moreover, Gencmtl Code may suggest changes. Where the parties agree lo changes, General Code shall issue a Change Order for your review and signature describing the chanses as well as the adjustments in schedule and fees o~:casioaed by the changes in scope. General Codc shall not be required to implement any change until you have signed and ret umed the Change Order. Proposal for the Town of Soulhold, New York All notices and other communications which are required or permitted to be given, shall be in writing and shall be detlvered either personally, by facsimile, by reputable overnight courier or by registered or certified mail and shall be deemed effectively received ti) it dellv~ed in person, on the date of such delivery, (ii) if transmitted by facsimile, on the date indicated on the sender's receipt of confirmation. (iii) if delivered by overnight courier, on the next business day following deposit thereof with such overnight courier, or (iv) if sent by mail, upon the third business day follow~ng the deposit thereof, postage prepaid. Force Maj~sre. If any perform:race by any party shall be prevented, hindered or delayed by reason of any cause beyond the reasonable control of such party (such event being hereafter called an "event"), inctoding, without limitation, acts of God, riots, fires, floods, unusually severe weather, curtailment or termination of sources or supplies of energy or power, inability to obtain or delay in obtaining materials or supplies, strikes or other disputes involving such party or its subconh'actors or supplie~, acts of war. insunection, civil u nre.5~, riot or disorder, acts of governmental authorities, changes in law or regulation, or any other cause beyond the reasonable control of such party, whether similar or dissimilar to those expressed hereinabeve, such party shall be excused from performance to the extent that its performance is so prevented, hindered or de~ayedi Such excuse from performance shall extend so long a,~ the event continues to prevent, hinder or delay the performance by such party. The party whose performance is affected shall give the other parties notice within 15 days of the event specifying the event, the performance afPected and the anticipated date. if any, performance can be made. Disclaimer of Assodatlon. This agreement shall not be construed as creating a partnership, joint venture, agency or any other association that would impose upon one party liability for the acts or omission of the other, and neither party shall have the right to bind the other. No W~iver. Any failure by eitber party hereto to enforce at any time any term or condition shall not be considered a waiver of that party's right thereafter to enforce each and every term and condition. Dispute Re~olntion. The parties mutually agre~ to seek mediation as the preferred alternative of dispute resolution in the event of any disa~eemen! over the terms of this agreement. GENERAl. t :ODF.. LI 72 Hincbey Road Rachester. New York 14624 800/836-8834 01/07 APPENDIX D - LICENSE AGREEMENT Proposal for the Town of Sontholdl New York, GENERAL CODE, LLC. LICENSE AGREEMENT FOR BUILDING, PLANNING AND ZONING SOFTWARE SYSTEM "MUNICITY' This is a legal agreement between you (either an individual or an entity), the Client, and General Code, LLC., the Service Provider WHEREAS, Service Provider has developed a modernized municipal application software system utilizing Municity Ct,de Enforcement Software for utilization in public organizations; and WHEREAS, Client desires to engage Service Provider to provide the software necessary to implement the above referenced software system, and Service Provider has obtained the right to license such software from its partner SCA (Software Provider); ,'md WHEREAS, Service Provider will not only provide the license for Client for the software required for the referenced municipal application r~llware systum for planning, zoning and building code enforcement departments, but will also advise Client as to the hardware necessary to implement the proposed system (which hardware if Client does not already have, Client will secure by purchase), will provide training to Client's employees, and will pro~4de support and maintenance services to Client. NOW THEREFORE. in consideration of the premises, the mutual covenants and provisions lierein contained, in return for good and valuable consideration, of the receipt and adequacy which is hereby specifically acknowledged, and intending to be legally bound, the parties hereby mutually agree as follows: L DEFINITIONS. 1.1 "Agreement" shall mean this document, which shall also constitute the Software License Agreement between the parties and shall include the Building, Planning and Zoning Software Proposal submitted to the Client, including any exhibits, schedules, attachments, amendments, and addenda thereto, a copy of which is attached hereto and incorporated by reference herein. 1,2 "Client Content" means any data or information provided by Client to Service Provider in connection with Service Provider's performance of services or provision of products, 1.3 "Intellectual Property Rights" rneans patent rights (including patent applications and disclosures), cx, pydghls, trademarks, trade secrets, and any other intellectual property rights recognized in the United States. 1.4 "Products" shall mean the Service Provider prtxluct(s) in object code tbrm, including any enter corrections and updates, enhancements, corrections, to software product(s) provided by the Service Provider pursuant to this Agreement. 1.5 the Client. "Services" shall me-tn the services described in the Building, Planning and Zoning Software Proposal submitled lo 1.6 Proposal for the Town of Southold, New York '~Software and Services System" shall mean the P£oducts and Services. 1.7 "Term" shall mean the Initial Term and any and all extensions thereto, 2. SCOPE OF SERVICE. 2.1 Service Provider agrees to provide Client with a Software and Services System meeting the Performance Specifimfions set forth in thc Building. Planning and Zoning Software Propo,~al submitted to the Client. 2.2 Service Provider agrees to extend and Client agrees to accept a license for the Products known as "Municlty Code Enforcement Software." more specifically ~t forth in Section 3 het~ffter and the other provisions of this Agreement. 2.3 Service Provider will t'umish technical services to help Client's staff Ilansilion to the new software and its utilization on the hardware equipment owned or purchased by Client for its utilization as a software and service system, Services will be provided as set forth in the Building, Planning and Zoning Software Proposal submitted to the Client. 2.4 Service Provider will furnish the Support Services set forth in the Building, Planning and Zoning Software Proposal submilted to the Client. 3. LICENSE. 3.1 Gmat of License. Subject to the terms and conditions of this Agreement, and in consideration for the payment of fees pursuant to Section 5 of this Agreement, Service Provider grants to Client a limited non-exclusive, and non transferable, except as set forth herein, license to use the Products for Client's departmental use in the United States. 3,2 License Realrictions. Client has no fight to assign, transfer, sublicense or otherwise dislnbute the Products to any third party other than as expressly permitted hereunder. Client may not: (a) modify, disassemble, de, compile or reverse engineer the Products nor permit any third party to do so, or (b) copy the Products. except as permitted hereunder, 33 Limited Rights. Service Provider reserves all fights not expressly granted to Client under this Agreement. 4. OWNERSIIlP. Service P~x~vider h~ obtsined the fight to license the Software Products m Client. Client will not delete or in any manner alter the copyright, trademark, and other proprietary righls notices of Service Provider and its licensors appeanng on the Products. The Client owns all Client Content. Sen. ice Provider will make no use or other alterations of Client Content without Client's permission. If the Client's proprietary informmion is utilized by Service Provider in modifications of the software. Service Provider will not use such mcxlificafions withoul Cheat's permission. 5. FEES; PAYMENT. As consideration for the specific items of hardware, software, training, and support services provided pursuant to this Agreement, Client will pay Service Provider the amount of the fees at the fin~:s s~l forth in the Building, Planning and Zoning Software Proposal. All payments shall be made within 30 days of invoice/vouchen Date payments will be charged interest at the rule of 1.5% for each month or part thereof that such payment is in arrears. 6. WARRANTIES; INDEMNIFICATION. Proposal for the Town of Southold, New York 6.1 (a) Subject to the further provisions of this Section 6.1. Service Provider warrants to Ctienl that for one (I) year from installation, lhe Software and Service System will conform lo the Service Provider's specifications contained in the supporting documentation which accompanies, and is part of, thc Software and Service System. Sec,ice Provider's w,"a'r,'mties do not extend to any damages or losses due to misuse, accident, disaster, excessive temperature (i.e. hardwar~ temperature environment above recommended hardwar~ opexating specifications), exposur~ to liquids, unauthorized alterations, utility failure or voltage irregularities or surges. Moreover, Sor~ice Provider's warranties do not extend to hardware, and Client will Ic~k only to the manufactuser of such haMware for war~anties with respect thereto. (b) Service Provider agrees that if the Products fail to conform to the applicable operating speaificalloas during the warranty period and Chetu promptly advises Service Plovider of this failure. Service Provider shall correct any error. malfunction or defect within thirty (30) business days. If after thirty (30) business days. Software Provider is unable to correct the malfunction or defect. Service Provider shall repay the purchase price for the defective Product upon its return to Service Provider. (c) Service Provider warrants that the Services will be performed by qualified personnel in a good and workmanlike manner. Service Provider's liability and Client's exclusive remedy for failure of any Service to meet this warranty shall be limited to reperformance, at Service Provider's cost. of such service. Set,ice Provider's warranty does not extend to la'hires arising out of (i) incorrect or insufficient data. specifications or instructions provided by Client. or (ii) work or services performed by others. (d) THE FOREGOING WARRAN'HES ARE EXCLUSIVE AND IN LIEU OF. AND SERVICE PROVIDER EXPRESSLY DISCLAIMS. ALL OTHER WARRANTIES. WHETHER ORAL. WRITTEN. EXPRESS. IMPLIED OR STATUTORY. IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS OR ANY OTHER MATTER SHALL NOT APPLY AND SERVICE PROVIDER MAKES NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO NONINFRINGEMENT. BUYER REMEDIES ARE SOLELY AND EXCLUSIVELY AS STATED HEREIN. (e) SERVICE PROVIDER SHALl. NOT BE LIABI,E TO BUYER OR ANY OTHER PERSON OR IiNTI~Ff FOR INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, OR LOST PROFITS ARISING FROM THE PRODUCTS PROVIDED BY SERVICE PROVIDER OR OTHERWISE IN CONNECTION WITH THIS AGREEMENT. THE LIMITATIONS AND PROTECTIONS AGAINST LIABILITY AFFORDED SERVIUI! PROVIDER HEREIN SHALL APPLY TO ANY ACTION OR CLAIM IN CONNECTION WITH THIS AGREEMENT OR PRODUCTS PROVIDED BY SERVICE PROVIDER, WHETHER BASED ON CONTRACT, TORT, STATUTE OR OTHERWISE (INCLUDING NEGLIGENCE, WARRANTY AND STRICT LIABILITY). (f) Service Provider's cumulative limit of liability for claims shall in no event exceed the purchase price of the Products, services or portion thereof with respect to which Ios.g or damage is claimed. Should th~ remedy of repair or replacement of defective products be found inadequate or to have failed of its essential purpose for any reason whatsoever, Buyer agrees that return to it of the purchase p~ce of the particular Product by Selvice Provider shall prevent the remedy from failing of its essential purpose and shall be considered by Client a fair and adequate remedy. The remedies set forth herein are exclusive. 6.2 Service Provider shall defend and indemnify and hold harmless Client from any loss. costs, expense or liability. including, but not limited to. any award, settlement, damages, negotiations, appeals arising out of claims' actions, proceedings, or suits against the Client based upon a claim that any Product supplied by Service Provider. infringes upon or violates any patent, copyright. trade secret, or any oth~ proprietary right of any third party, whether or not such claim is successful, provided Client shall (i) promptly notify Service Provider in writing of any such claim. (ii) allow the Service Provider. at its own expanse, to direct the defense of such claim. (iii) give Service Provider all information and .'~qsistance necessary te defend such claim, and (iv) not enter intu any settlement of any such suil. claim or proceeding without Service Provider's prior written consent. Client shall have the right to participate, at its own expense, in any action in which Client is named as a defendant. In the event that any product furnished by Service Provider for use by thc Client is in any way held te infringe upon the intellectual property rights of any third party, or the Client is deprived or enjoined from the u~e of the products in any manner. Service Provider shall, at its option, do (a), (b), or (c) below prior Io the date wherein the Client is ordered or deprived of use of said product under this Agreement: Proposal l~)r the Town of Southold, New York (a) Procure for the Clienl the right to continue using such product; Replace with another equal product or to modify the ~me so that il becomes non-infringing; (c) Advise Client that Service Provider cannot perform (a) or (b) and immediately refund all payments made by Client to Service Provider for products delivered under this Agreement. Failure to successfully accomplish and perform items (a). (b). or (c) above do constitute default and a material breach of this Agreement by Service Provider. THE FOREGOING STATES 'fl IF, F. NTIRE LIABILITY OF SERVICE PROVIDER FOR INFRINGEMENT OF INTELLECT[IAI. PROPERTY OR PROPRIETARY R[GHTS OF ANY KIND. 6.3 Service Provider shall not be responsible for the Clien{ Content. Client acknowledges and agrees that it will have complete control and sole responsibility over (i) the Client Content. (ii) verification that the Client Content is appropriate and accurale. (iii) timely inputting the Client Content. and Client further acknowledges and agrees that it or iL~ dezignaied employees and agents will be the sole parties that input, retrieve, manipulate, and have access to the Client Content. Client shall defend, indemnify and hold harmless Service provider from and against any and all claims, demands, or actions by third parties arising from Client's use of. or failure to use, the Client Content. 7. CONFIDENTIALITY. 7.1 "Confidenfiai Information" means: (a) the Products (including the source code thereot); and (b) all information. whether in written, verbal, graphic, electrenic or any other tbrm, of Service Provider or Client. that is identified at the lime of di~losure or observation as being confidential or proprietary. 7.2 Confidential Information does not include infonnalmn that: (a) is or becomes generally known to the public through no fault or breach of this Agreement by the receiving party; (b) is known Io the receiving party at the time of disclosure without an obligation of confidentiality; or (c) the receiving party rightfully obtains from a third party without restriction on use or disclosure. 7.3 During the term of this Agreement and after any termination and/or expiration of this Agreement, each party will not use the other party's Confidential Information except as permitted herein, and will not disclose such Confidential lnftnmafion to any third pariy encept to employees and consultants as is reasonably required in connection with the exercise of its fights and obligations under this Agreement (and only sub}ect to binding use and disclosure restrictions at least as protective as those set forth herein executed in writing by such employees and consultants). However, e~h party may disclose confidential information of the other party: (a) pursuant to the order or requirement ora court, administrative agency, or other governmental body, provided that the disclosing party gives reasonable notice to the other party to contest such order or requirement; and (b) on a confidential basis to legal or financial advisors who agree to be bound by this Section 7. 8. TERMINATION. 8.1 'llais Agreement will begin on the date the conlracl is executed and will tertninate in accordance with the terms of this Agreement. Proposal far the Town of Southold, New York 8.2 Each party will have the fight to terminate this Agreement if the other party fails to perform its obligations under this Agreement and fails to cure such non-performance within ninety (90) days after written notice of non-compliance. Notwithstanding the foregoing, Service Provider shall have the right to terminate this Agreement by provithng written notice if Client fails to pay any fees dae and owing hereunder in accordance with Section 5, if such failure in payment is not cured within thirty O0) days after written notice thereof. 8.3 Upon termination of this Agreement: (i) all licenses and fights granted hereunder shall terminate and Service Provider shall no longer provide any Services ,and Products to Client; (ii) Client shall cease and cause its employees to cease using the Products; (iii) Client will, unless otherwise set forth in this Agreement or mutually agreed upon by the parties in writing, promptly return to Service Provider or. at Service Provider's request, destroy any products, services and confidenhal infonmtion of Service Provider, in all forms and types of media~ and provide Service Provider with an officer's '~itten certification, certifying to Client's compliance with the foregoing; and (iv) Service Provider shall return to Client all confidential information of Client. in Service Provider's customary format. The foregoing 1o the contrary notwithstanding, if Cfiant terminates this Agreement pursuant to Section 8(b) due to Service Provider's default, Sen/ce Provider shall provide reasonable cooperation and support to Client to assist Client in migrating Client Content to replacement software ,selected by client in the event of the failure or refusal of either party to return the Products, Services and Confidential Information of die other party in violation of this Section 8(c), the non-complying party shall be subject to a mandatory injunction to comps] the return of such Products. Services and Confidential Information without having to show irreparable harm or post a hired. 8.4 Nothing cxmtained herein shall require Client to destroy or return any and all hardware that it h~ purchased pursuant to this Agreement. for which it shall be and remain the full owner. 8.5 Termination of this Agreement by either party will be a nonexchisive remedy for breach and will be without prejudice to any other right or remedy of such party. Sections 4, 6 and 7 shall survive any torminafion of this Agreement. 9. GENE. PA1.. 9.1 Neither party shMl have a right to assign this Agreement, in whole or in part. without the prior consent of the other party. Any attempt to .assign this Agreement. without such consent, will be null and void, Service Provider may. without the consent of Client, (i) assign this Agreement or its rights and obligations under this Agreement to a subsidiary or affiliate of Service Provider which ~xpressly assumes its obligations and responsibilities hereunder; provided that Service Provider shall remain fully liable for and shall not be relieved fi'om the full performance of att obligations under this Agreement, and (ii) assign this Agreement to a successor in interesl to all or substantially all of the business or assets of Service Provider. 9.2 This Agreement shall be deemed to be entered into in the State of New York and will be governed by and construed in accordance with the taws of the State of New York, without regard to any conflict of laws provisions. 9,3 If for any reopen a court of competent j uri~iction finds any provision of this Agreement invalid or unenforceable, that provision of the Agreement will be enforced to the maximum exlent permissible and the other provisions of this Agreement will remain in full force and effect. 9A The failure by either party to enforce any provision of this Agreement will not constitute a waiver of future enforcement of that or any other provision, 9.5 All notices required or permitted under this Agreement will be in writing and delivered by courier, overnight delivery services, or by certified mail, ~d in each instance will be deemed given upon receipt, All notices will be sent to the addresses set forth in the Building. Planning and Zoning Software Proposal subtnitted to the Client. Either party may change its .address for notices under this Agreement by ~ving written notice to the other party by the means spol,-ified in this Section. Proposal Ibr the Town of Southold, New York 9.6 Neither party will be responsible for any failure or delay in its performance unde~- this Agreereent due to causes beyond its reasonable control, including but not limited, to lalyor disputes, strikes, Ics:kouts, shortages of or inability to obtain labor. energy, raw materials or supplies, war, riot, ten'orism, act of God or governmental action, or any other cause or event beyond its reasonable control, whether similar or dissimilar to those listed he,in. 9.7 Client must notify Service Provider, in writing, immediately upon learning or othen~ise becoming aware, of any difficulties that may delay the delivery of services or deliverables. Such notification must identify the reason for the delay, as well aa the anticipated period of delay. Service Provider may tx-quire a payment of 50% of the balance due under this agreement for ally delay on Cbent's part. 9,8 Upon mutual consent of Client and Service Provider, the performance schedule as set forth in the Building, Planning and Zoning SoRware Proposal submitted to the Client, may be changed or extended. Where the parties agree lo changes, Service Provider shall issue a Change Order for Client's review and signature describing the changes as well as the adjustments in schedule and fees occasioned by the changes in scope. 9.9 The parties t,,* this Agreement are independent contractors and this Agreement will not establish any relationship of partnership, joint venture, employment, franchise, or agency between the parties. Neither party will have the power to bind the other or incur obligations on the other's behalf without the other's prior written consent. 9.1{) Cfient agrees that Service Provider may pubficly announce ,and list Client as a client of Service Pmvlder. GENERAL CODE, LLC. 72 Hinchey Road Rochester. New Yc~k 14624 800t836-8834 01/07 GENERAL RECEIYED October 27, 2009 Ms. Elizabeth A. Neville, RMC, CMC Clerk, Town of Southold Town Hall, 53095 Main Road Southold, NY 11971 ~oulhcl,I Tow~ Cle,~ Dear Ms. Neville: Thank you for returning the signed agreement for the Municity Integrated Parcel Management Sol, ware. Enclosed is a copy of the contract for your files. We are very excited about this project and look forward to working with you. As President and CEO of General Code, I want to personally assure you that everyone here is committed to exceeding your expectations. Our goal is to provide everything you need to make your relationship with General Code both pleasant and productive. We are confident that when the project is completed you will be delighted with the Municity sof~ware and with us. Very truly yours, GENERAL CODE Gary M. Domenico President and CEO GMD:ss Enc. 72 Hinchey Road, Rochester, New York 14624-2991 585-328-1810 · 800-836-8834 * Fax: 585 328 8189 E-mail: mail@generalcode.com · www.gcncralccrde.com Change Order for Town of Southold Municity® Integrated Parcel Management Software October 7, 2010 Prices are valid for 60 days Presented by GENERAL Regional Representative Anthony Craparo (203) 470-3459 Email: acraparo@generalcode.com General Code Corporate Headquarters · 72 Hinchey Road · Rochester, NY 14624 (800) 836-8834 · FAX(585)328-8189 · www.generalcode.com GENERAL 72 Hinchey Road, Rochester, New York 14624 (800) 836-8834 · (585) 328-1810 FAX (585) 328-8189 MUNICITY CHANGE ORDER FORM -ADDITIONAL PRODUCT OR SERVICE This Change Order becomes a part of and is in conformance with the existing contract, dated 10/26/09. Client Name: Town of Southold Address: C/O Clerk's Office PO Box 1179 Contact Person: Elizabeth Neville City, State ZiP: Southold, NY, 11971 Price(s) provided by: Kent Michels Date: 10/07/10 Pricing Options: Option 1: Municity Full Suite - Building Module, Planning, Zoning & Board of Trustees Module, and Fire & Safety Module- $25,500 Unlimited Users for Greenport. Includes: integration and customization, installation, 3 days of training, project assessment and project management Estimated Total Project Price $25,500 Option 2: Municity Building Module only - Unlimited Users for Greenport. Supports permits, fire inspections and complaints $20,500 only. Includes: integration and customization, installation, 2 days of training, project assessment and project management Estimated Total Project Price $20,500 Notes: Please note the following caveats: integration and customization includes accommodation of Greenport and Southold data. Due to difference in network configurations, some functionality including Laserfiche integration and Outlook synchronization will not be available for Greenport. Further research will be needed to mak these available. Due to original contract MSAP charges - support questions are expected to come from centralized $outhold location. Timeline: This service will be provided within 90 days from receipt of the signed Change Order. General Code Corporate Headquarters · 72 Hinchey Road · Rochester, NY 14624 (800) 836-8834 · FAX (585) 328-8189 · www.generalcode.com Payment Terms: 50% on receipt of signed change order. 50% on delivery. The above prices and specifications of the Change Order are satisfactory and are hereby accepted. All work is to be performed under the same terms and conditions as specified in the original contract unless otherwise specified. TOWN OF SOUTHOLD, SUFFOLK COUNTY, NY Signature Date Name Title General Code Corporate Headquarters · 72 Hinchey Road · Rochester, NY 14624 (800) 836-8834 · FAX (585) 328-8189 · www.generalcode.com Server requirements: CPU Pentium IV 1 GHz or better required; Pentium iV 2 GHz or better recommended If server running only Municity: 2 GB RAM recommended. If server Memory running additional applications: increase by 512 MB per additional application Operating System Windows Server 2000 with SP2 or Windows Server 2003 (recommended) Database Engine MS SQL Server 2000, service pack 3 or service pack 4 or higher Network Protocol TCP/IP Browser Internet Explorer 6.0 or higher Hard Drives 300GB of disk space is recommended. RAID array recommended CD-ROM Drive For installation purposes NIC For network connectivity UPS/Tape Backup UPS and tape or other backup system to ensure data integrity Workstation requirements: CPU Pentium iV 1GHz or better Memory 1 GB RAM or better Windows 2000/2003 or Windows XP Professional (VISTA NOT Operating System RECOMMENDED) Network Protocol TCP/IP Browser Internet Explorer 6.0 or later Hard Drive Hard drive running at a minimum of 7,200 rpm with 1GB free space CD-ROM Drive For installation purposes NIC Access to the network server running Municity Laptop requirements: CPU Pentium IV 1GHz or better Memory 1 GB RAM or better Operating System Windows 2000/2003 or Windows XP Professional Network Protocol TCP/IP Browser Internet Explorer 6.0 or later Hard Drive Hard drive running at a minimum of 7,200 rpm with 5-10 GB free space CD-ROM Drive For installation purposes NIC Access to the network server running Municity Palm Pilot requirements: Operating System The Building Inspector Palm Pilot software will run on Palm III to the latest Tungsten T3 versions. However a palm device running the Palm OS 5.x software is recommended. The software does not run on Windows CE devices General Code www.generalcode.com GreeoportVjllage-Overview&Contactlnformation forGreenportVillage-MayorDavi... Page 1 of 2 Lodging Bookmark Us! Wine Tours o~n. Lona Island Just Energ¥~ Numerous options for wine tasting gourmet T~red of Volatile EleCtric Bills? Free $75 Gift Village of Greenport Incorporated 1838 Town of Southold, Population 2,139 Work session: 2nd Thursday of the month Regular meeting: 3rd Thursday of the month The Village of Greenpart is an incorporated village within the Town of Southold, meaning it has its own autonomous government, headed by a five-member group of lawmakers, known as the Greenport Village Board of Trustees, headed by the village's mayor. Although the one- square mile village has its own governing body, Greenport does rely on the Town of Southold for certain services. Greenport Village ~4a¥or: David Nyce (Insert Photo Here) David Nyce was elected Mayor of the Vii[age of Greenport in March, 2007, ending what had been known as the end of the Kapell era at the tall end of the village's revitalization as a tourist destination. Nyce, a recent transplant to the village, has said that he plans to take the existing positive qualities of the village and move forward with them, while creating new, innovative and exciting reasons for visiting the Village of Greenport. Including a push to revitalize the village's long tradition as an arts community. Nyce is a fine furniture maker and co-owner of the Benton/Nyce Gallery in Greenport. Contacting The Mayor: Telephone: 631-477-0248 or 631-477-2385, ext. 215 Emaih OavidODavidNvceFurniture.com Former Greenport Hayom: David E. Kapell ?-2007 List Other Mayors Here Greenport Village Board of Trustee~: Vaterle Shelby Michael Osinski George Hubbard, Jr. David Corwin Village Administrator: David Abatelli Village Clerk: Christie Hallock Village Counsel: Prokop & Prokop, Attorneys at Law Local Single Women Local Single Men Fiscal Year Begins: June 1st Newsletter Village Election: 3rd Tuesday in March Greenport Village Zoning Board of Appeals: NAMES Greenport Village Planning Board: NAMES Greenport Village Hail Village hall is the center of government for the Village of Greenport, is located at 236 Third Street. Phone: 63t-477-0248 or 631-477-2385 Utilities: - highway department: ext. 200 - director of utilities: ext.202 - water or sewer billing and service: ext, 203 - electric billing and service: ext. 204 - utility technical issues & availability: ext. 204 For after-hours utility emergencies call 477-0172 Administrators: - village clerk treasurer: ext. 202 - deputy village clerk treasurer: ext. 206 - housing and section 8 administrator: 208 - village administrator: 209 - recreation director: 212 Building, Zoning and Planning Departments: '\ http://www.greenport.cc/Greenport _Village. Hall.cfm Huge selection of Dept 56 Shipping is Free! Secure File Transfer Sofiware Free Demonstralions! H~J..i.o. ~reenoort NY Minutes from beaches, golfing, vineyards and Long Island Ferries! 10/14/2010 Green,port Vi!lage - Overview & Contact Information for Greenport Village - Mayor Davi.-. Page 2 of 2 - zoning and p~anning: ext. 209 - building inspector: ext. 210 Events & Attractions - upcoming events: ext 216 - information about the camera obscura, carousel or skate park: 20! For information about Mitchell Park Marina call 631-477-2200 For infomlation about Mitchell Park [ce Rink call 631-477-9793 For information about the Greenport Recreation Center call 631-477-1L33 For information about the McCann Trailer Park call 63[-477-0043 Greenport Village http://www, greenport.cc/Greenport_Vil lage_Hall, cfm 10/14/2 010 Greenport Village _ Overview & Contact Information for Greenport Village - Mayor Davi... Page 1 of 2 Vineyards Restaurants Lodging Night Life Real Estate Links Message Board Beaches & Parks About Greenport Classifieds Shops Attractions Antiques Marinas Fishing Galleries Village Hall Neighbors Bookmark Us! Wine Tours on Lone Island 3~lLEnere~ Village of Greenport Incorporated 1838 Town of Southold, Population 2,139 Work session: 2nd Thursday of the month Regular meeting: 3rd Thursday of the month The Village of Green~ort is an incorporated village within the Town of Southold, meaning it has its own autonomous government, headed by a five-member group of lawmakers, known as the Greenport Village Board of Trustees, headed by the village's mayor. Although the one- square mite village has its own governing body, Greenport does rely on the Town of Southold for certain services. Greenport Village Mayor: David Nyce (Insert Photo Here) David Nyce was elected Mayor of the Village of Greenport in March, 2007, ending what had been known as the end of the Kapell era at the tau end of the village's revitalization as a tourist destination. Nyce, a recent transplant to the village, has said that he plans to take the existing positive qualities of the village and move forward with them, while creating new, innovative and exciting reasons for visiting the Village of Greenport. including a push to revitalize the village's long tradition as an arts community. Nyce Is a fine furniture maker and co-owner of the Benton/Nyce Gallery in Greenport. Contacting The Mayor: Telephone: 631-477-0248 or 631-477-2385, ext. 215 Emaih ~ Village Administrator: David Abatelli Village Clerk: Christie Hallock Village Counsel: Prokop & Prokop, Attorneys at Law Village Election: 3rd Tuesday in March Greenport Village Planning Board: NAMES Greenport Village Hall Village hall is the center of government for the Village of Greenport, is located at 236 Third Street. Phone: 631-477-0248 or 631-477-2385 Utilities: - highway department: ext. 200 - director of utilities: ext.202 - water or sewer billing and service: ext. 203 - e~ectrlc billing and service: ext. 204 - utility technical issues & availability: ext. 204 For a~ter-hours utility emergencies call 477-0172 Administrators: - village clerk treasurer: ext. 202 - deputy village clerk treasurer: ext. 206 - housing and secBon 8 administrator: 208 - village administrator: 209 - recreation director: 2:[2 Building, Zoning and Planning Departments: Ngw York ~p~gon$ 1 ridiculously huge coupon a day It's like doing NYC at 90% o[¢ _B~uy_Dept. 5._6_ N~o_.w.. Huge selection o! Dept 56 Shipping is Free,! GreenDort NY Minutes from beaches, golfing, vineyards and Long Island Ferries! http://www.greenport.cc/Greenport_Village Hall.cfm 10/14/2010 Gree .nport V. illage _ Overview & Contact Information for Greenport Village - Mayor Davi.-. Page 2 of 2 - zoning and planning: ext. 209 - building inspector: ext. 210 Events & At~ractions - upcoming events: ext 216 - information about the camera obscura, carousel or skate park: 201 For information about Mitchell Park Marina call 631-477-2200 For information about Mitche[[ Park Ice Rink call 631-477-9793 Pot information about the Greenport Recreation Center call 631-477-1133 For information about the McCann Trailer Park call 631-477-0043 Other Services: - birth and death certificates: ext. 203 - real estate taxes: ext. 207 - vendor inquiries regarding accounts payable: 207 Southold Town Police Department (non-emergency) 631-765-2600 Greenport Village Advertise With US [ Contact US ] Web Development I Home http://www.greenport.cc/Greenport_Village_Hall.cfm 10/14/2010 Official Website for The Village of Greenport, Long Island NY Page 1 of 1 PhC~e number: 631-q77-0248 weather RepOrt ~ Plrk~ Sedy ~uly 22, 2mLO http://www.thevillageofgreenport.org/ 1 O/14/2010 Page 1 of 1 Neville, Elizabeth From: SandyBrennan [SBrennan@generalcode.com] Sent: Thursday, October 14, 2010 1:30 PM To: spirillo@greenportvillage.org; Reisenberg, Lloyd; Neville, Elizabeth Cc: Anthony Craparo; Kent Michels Subject: Municity meeting at Greenport 10/21 CRM:00220351 Hello everyone, Thank you for meeting with me today to discuss the Municity project. Per our discussion we will be meeting in person at the Village to review Municity on Oct. 21st. Lloyd and Betty from Southold will also be attending these meetings. I just checked flights and I can get into JFK by 7:15 so I think I can get to Greenport no later than 10:30. The agenda would be as follows: ,n Participants Estimated Time ~ of all of the functionality Everyone I hour ~pecifics about the permitting, People responsible for these 1.5 hours and fire inspection processes functions ;pecifics about how planning Planner and/or anyone involved 1 hours e managed in this process ~pecifics about how ZBA Anyone involved in the appeals 1 hours managed process ~ther processes (Trustees, Anyone involved in these 1 hour :er Sewer, etc.) to review? processes ~ Sylvia, Bonnie 30 minutes Looking at the schedule above it will be tight to complete this by 4:30 and would mean working through lunch - we can order in food and General Code will cover the cost. The other option would be for me to come down Wednesday afternoon so that I could be in the Village the following morning as early as you would like to start. If you think that we can review all of your processes in the time I have outlined above or less, I will plan on a round trip on Thursday but if you think the time is too short or working through lunch is not an option, I will plan to fly down on Wednesday so that we could start our meetings eadier on Thursday. I will wait for your feedback before I make my arrangements. Please let me know your thoughts as soon as possible. Thanks, Sandy Brennan Project Manager General Code 72 Hinchey Ave. Rochester, NY 14624 Phone: 800-836-8834 Fax: 585-328-8189 sbrennan¢.generalcode.com 10/14/2010 RESOLUTION 2009-957 ADOPTED DOC ID: 5484 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-957 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 15, 2009: RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the following Capital Project in the 2009 Capital Budget: Capital Project Name: MuniciW Software Financing Method: Grant from NYS Education Budget: Revenues: H.3089.10 Appropriations: H. 1680.2.2.400.200 Record Archives Grant Central Data Processing Equipment & Capital Outlay Municity Sot~ware Elizabeth A. Neville Southold Town Clerk $ 88,053 $ 88,053 RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Councilman SECONDER: Vincent Orlando, Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell RESOLUTION 2009-953 ADOPTED DOC ID: 5480 B THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-953 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 15, 2009: RESOLVED that the Town Board of the Town of Southold hereby rescinds Resolution 2009- 897~ adopted at the November 17~ 2009 regular meeting~ which reads as follows: RESOLVED that the Town Board of the Town of Southold hereby modifies the 2009 General Fund Whole Town budget as follows: ro~ Appropriations A. 1680.2.400.100 Revenues: A.3089.00 Central Data Processing, Capital Outlay Municity Software Miscellaneous State Aide Records Archive Grant Elizabeth A. Neville Southoid Town Clerk $35,221 $35,221. RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Orlando, Councilman SECONDER: Albert Kmpski Jr., Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell