HomeMy WebLinkAboutAg Forum 2010 Outside Vendor ContractRESOLUTION 2009-804
ADOPTED
DOC ID: 5324
THIS 1S TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-804 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
OCTOBER 6, 2009:
WHEREAS, the Land Preservation Committee has made a recommendation to the Town Board
that the Town of Southold participate as a vendor in the 29th Annual Long Island Agricultural
Forum taking place on January 14 & 15, 2010, at the Eastern Campus of Suffolk County
Community College in Riverhead, New York; and
WHEREAS, it has been recommended that Melissa Spiro, Land Preservation Coordinator,
and/or a member(s) of the Land Preservation Committee, attend this event as a forum participant
at a complimentary exhibitor's booth to promote farmland preservation programs within the
Town of Southold; now, therefore, be it
RESOLVED that the Town Board of the Town of Southold hereby directs Supervisor Scott A.
Russell to execute an Outside Vendor Contract 2010 Ag Forum exhibitor's contract between
Cornell Cooperative Extension of Suffblk County and the Town of Southold for the purpose of
participating in the 2010 Ag Forum sponsored by Comell Cooperative Extension of Suffolk
County at Suffolk County Community College/Eastem Campus, 121 Riverhead-Speonk Road,
Riverhead, New York on January 14 & 15, 2010; and, be it further
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Melissa
Spiro, Land Preservation Coordinator, and/or a member(s) of the Land Preservation Committee,
to attend the 29th Annual Long Island Agricultural Forum as a representative of the Town of
Southold.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
Resolution 2009-804 Board Meeting of October 6, 2009
MOVER: William Ruland, Councilman
SECONDER: Vincent Orlando, Councilman
AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell
Updated: 9/24/2009 1 t:18 AM by Melanie Doroski Page 2
Code 1501
ATACHMENT I1
CCE VENDOR CONTRACT 3/05
OUTSIDE VENDOR CONTRACT 2010 AG FORUM
These specifications must be submitted by the Vendor to its insurance agent~broker for verification of coverage prior to approval for
participation in the Forum.
Agreement between CORNELL COOPERATIVE EXTENSION OF SUFFOLK COUNTY
(EXTENSION) and (VENDOR) for participation in the 2010 Ag Forum at Suffolk County Community
College/Eastern Campus, 121 Riverhead-Speonk Road, Riverhead, NY 11901 on January 14 & 15, 2010.
The above Vendor agrees as a condition of participating in the 2010 Ag Forum sponsored by Extension to
the following terms and conditions:
1. To the fullest extent permitted by law the VENDOR shall indemnify, hold harmless and defend the EXTENSION, the County of
Suffolk and Suffolk County Community College and their respective officers, directors, employees, agents and volunteers from and against
any and all claims, demands or causes of action brought against any or all of them for any actual or alleged injury to any person or persons,
including death, or damage to or destruction of property arising out of any act or omission on the part of VENDOR, its employees, agents
or subcontractom and arising out its/their participation in the 20 l 0 Ag Forum.
A. VENDOR shall provide 2 Certificates of Insurance, one with CORNELL COOPERATIVE EXTENSION OF
SUFFOLK COUNTY as the certificate holder, and one with the COUNTY OF SUFFOLK and SUFFOLK COUNTY
COMM UNITY COLLEGE as the Certificate holder showing proof of the following minimum limits of insurance, or as required
by law, whichever is greater: CORNELL COOPERATIVE EXTENSION OF SUFFOLK COUNTY and THE COUNTY OF
SUFFOLK and SUFFOLK COUNTY COMMUNITY COLLEGE shall be added as an "additional insured" on the General
Liability insurance. Certificates must be originals signed by authorized representative of insurance company.
I. General Liability, including contractual, independent contractors, products/completed operations and Workers Compensation
Each Occurrence
General Aggregate
Umbrella/Excess
Business Auto
Workers Compensation
$1,000,000
$2,OOO.OOO
$2,000,000
$1,000,000 (ifvehicles used by VendoO
Statutory
2. All insurance shall be placed with insurance companies licensed to do business in the State of New York, with a "Best's" rating
of"A-" or better. Vendor's Insurance shall be primary and noncontributory in all respects to any insurance carried by Extension or the
County.
3. Certificates of Insurance shall contain a provision for at least thirty (30) days notice to the certificate holder of cancellation or
non~renewal of the insurance indicated in the certificate. Both of the original certificates shall be mailed to CORNELL COOPERATIVE
EXTENSION OF SUFFOLK COUNTY, 423 GRIFFING AVE, RIVERHEAD, NY 11901 within five business days of the execution of
this contract and on each subsequent renewal of said insurance. No participation in the Ag Forum shall be commenced until these
conditions are met.
CCE OF SUFFOLK
EXECUTED AT
BY:
EXEC. DIRECTOR OR PRESIDENT
Southold, NY , this /,-~lt~dayof_/~)c~,2009
Town of Southold
/,~ENDO~ .,mt ~'
AUTHORIZED SIGNATURE
Scott A. Russell, Town Supervisor
PRINT NAME
2010 EXHIBITOR INFORMATION SHEET
IIOURS:
SET-UP TIME:
EXHIBITOR FEE:
Thursday, January 14, 2010 - 7:30 AM - 5:00 PM
Friday, ,January 15,2010 - 7:30 AM - 2:00 PM
3:00 PM - 5:00 PM on Wedncsday, January 13, 2010
7:30 AM - 10:00 AM on Thm'sday, January 14, 2010
Complimentary
THIS INCLUDES:
I Table (6 foot)
Chair(s), Electrical Outlet - Please request below
TERMS:
MAKE YOUR RESERVATION NOW!
Please ~nail belbre November lYI', 2009 so your compauy uame and address will appeal' on the program.
Please bring your own extension cords.
(Detach and return bottom portiou)
Finn Name:
Address:
Town of Southold Contact Name: Melissa Spiro, Land Preservation
Coordinator
53095 Route 25, P.O. Box 1179, Southold, NY 11971
Telephone:
Number of Booths:
ElectricaI Outlet:
Requests:
631-765-5711 Fax: Email: melissa, spiro0town, southold, ny. us
1 Booth Manager: Melissa Spiro
N (Y/N) Chair(s): N (Y/N)
booth placement next to/nearby Peconic Land Trust, Incorporated
Send above information to:
CORNEIJJ COOPF~RATIVE EXTENSION - SUFFOLK COUNTY
423 Griffing Avenue
Riverhcad, New York 11901-3071
2010 LONG ISLAND A GR1CUL TURAL FORUM