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Home My WebLink AboutMotor Oil and GreaseELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGIST]~AR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (6311 765-6145 Telephone 1631) 765-1800 southoldtown.north fbrk.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 31, 2010 Miles Petroleum Co., Inc 66 Marine Street Farmingdale, NY 11735 Dear Sirs: This office has been informed that the tbllowing project has been completed and your bid bond/check can be released: 2009 Lubricants Enclosed please find your bid bond/check no. 295101 dated November 19, 2008. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town C19?k Encs. Retum Receipt Fee (Endomement Required) Restricted Delive~J Fee (EndorSement Required) Total Postage & Fees · Complete items 1, 2, and 3. Also complete item 4 if Restricted Deliver7 is d~ired. · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the maitpisoe, or on the front if sbaca permits. 1. Axticle Addressed to: 2. Article Number PS Form 3811, Februm~/2004 B. Received b D. DYe~ If YES, enter delivery addre~ below: rl No 3. Service Type ~ Mail [] Registered [] Insured Marl [] Express Mail [] Retum Receipt for Me~chandise [] C.O.D. 7009 0820 0001 7820 5968 [:3 133 [:3 · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery Is desired. I~ Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpisoe, or on the front if space permits. 1. Artlcl ~Addressed to: , i 8~ [] Agent [] Addressee B. ~{ec~ived by ( Printed Na~ I C, DEe of~Delivery l 3tt toq D. Is delh/ery address different from ~tern 17 [] Yes If YES, enter delivery address below: [] NO 3. Type ~Ce~iffed Mall [] Express Mall [] Registered [] Retum Receipt for Merchandise [] Insured Mall [] C.O.D. 4. Restricted D~llvery? ~_xtra Fee) [] Yes 2. Article Number (Transfer from se~lce ~abel) 7003 3110 0001 8549 3362 PS Form 3811, February 2004 Dorne~tlcRetumRecelpt 102595-O2-M-1540 RESOLUTION 2009-208 ADOPTED DOC ID: 4821 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-208 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 10, 2009: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Miles Petroleum Co., Inc. to supply the town with engine oils, greases, and assorted other lubricants at the unit prices specified in their bid of February 26, 2009, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS1 MOVER: Louisa P. Evans, Justice SECONDER: Thomas H. Wickham, Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Februa~ 24,2009 Office of the Town Clerk Town of Southold Town Hall P. O. Box 1179 53095 Main Road Southold, NY 11971 To Whom It May Concern: The original documents were mailed on 2~23~09 via the post office. Please accept these copies. Thank you. Ann Marie Domino Director of Marketing & Sales Quality Products * Competitive Prices * Superior Service 66 Marine Street, Farmingdale, New York 11735 PHONE (631) 694-4488 FAX (631) 694-4487 -Pbgc ~ of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 BID PRICE SHEET FOR TOWN OF SOUTHOLD BID ON OILS AND LUBRICANTS: 2009 (Name of bidding entity) I BID ITEM: OILS AND LUBRICANTS 20 55 gal. Drums DESCRIPTION BID 15W-40 Lubricating Oil 10 55 gal.'Drums Hydraulic Oil, ISO Grade 32 Gear Lubricant, Semi- ' 5 Bucket SAE 80W-90 Anti-Freeze 2 55 gal. Drams [Ethylene Glycol Base] TOTAL UNIT pRICE pRICE (based on 10 55 Gal. Drums 5 120 lb. Drums 3 0 Cartridges ( 14- Transmission Fluid Heavy Duty Chassis Grease Exireine Pressure G ~ase ESTIMATED TOTAL: Se~ attached Product Specifications for all items. For Town Department of Solid Waste only. Expect greater quantities if used by other Departments. Town Specifications: Southold Town Bid on LUBRICANTS 2009 Southold Town Department of Solid'Waste 10/2008 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials~ supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, t~ its best knowledge and belief, by any of its employees or agents, tO any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid 2 (Signed) e rporat Of'any) ~::Tr e s r'~¢~-~ ~ Printed Company Bid on: Lubricants ELIZABETIt A. NEVII,I,F,, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southo]d, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 17, 2009 Miles Petroleum Company, Inc Ann Marie Domino 66 Marine Street Farmingdale, NY 11735 Dear Ms. Domino: Congratulations. At the regular Town Board meeting held on March 10, 2009, the Town Board accepted the bid of Miles Petroleum Company, Inc for supplying engine oils, greases and other lubricants. A certified copy of the resolution is enclosed. The bid deposit will be returned to you at the end of the contract. Thank you for your bid. Very truly your/~) Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVII.I.~.~ RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork, net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 17,2009 Bi-Lo Industries William Senese 145 Brook Avenue Deer Park, NY 11729 Dear Mr. Senese: At the regular Town Board meeting.held on March 10, 2009, the Town Board accepted the bid of Miles Petroleum Company, Inc. for supplying engine oils, greases and other lubricants.. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ells. ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor thfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2009 Lubricants Bid Opening 2/26/09 10:00 A.M. Bi-Lo Industries 145 Brook Avenue Deer Park, NY 11729 631-595-1328 Miles Petroleum Co., Inc 66 Marine Street Farmingdale, NY 11735 631-694-4488 Ext 11 See A~ached See Attached LEGALNOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of Lubricants by the Town of Southold for Calendar Year 2009. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank draft or certified check in the mount of $100.00, will be received by the Toua~ Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, February 26, 2009 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Lubricants", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: February 3, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON February 12, 2009 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. TOWN OFSOUTHOLD LUBRICANT SPECIFICATIONS (For 2009 Calendar Year Bid) The Town of Southold herein seeks bids for calendar year 2009 for the supply of lubricants (motor, hydraulic, and gear oils; transmission fluid; chassis and heavy wear joint grease) to the Town Department of Solid Waste. The specifications for motor oil and hydraulic oil are intended to be consistent with those required by the State of New York OGS contracts as follows: Motor Oil: Reflects specifications in Contract Award 21376-RA, October 1 2009 - September 30, 2009. Hydraulic Oil: Reflects specifications in Contract Award 21304-RA, August I 2008 - July 31 2009. REGARDLESS OF THE PRICES RECEIVED IN RESPONSE TO THIS BID, THE TOWN RESERVES THE RIGHT TO PURCHASE LUBRICANTS THROUGH THE NEW YORK STATE OGS CONTRACTS SHOULD IT BE DEEMED IN THE BEST INTEREST OF THE TOWN TO DO SO. RETURNABLE DRUMS: All 55 gallon drums delivered under a contract(s) awarded pursuant to this bid shall remain the property of the contractor, unless otherwise requested by the Town. COLOR: The hydraulic oil provided under this bid shall be colored blue using an oil soluble dyestuff which is completely miscible. The dyestuff shall be added at the factory or distributor/contractor level and shall be reasonably consistent in shade throughout the product. The degree of this blue shading shall readily distinguish this hydraulic oil from other oils present in the event of(a) leak/s. NOTE: Hydraulic oil provided shall contain no particles larger than that which will pass through micron filter. Southold Town Department of Solid Waste 10/2008 Page 2 of 9 The intent of this Invitation for Bid is to establish an Annual Contract for the Purchase of Oil and Grease/Lubricants for the Southold Town fleet of vehicles. 1-. GENERAL REQUIREMENTS 1.1 Vendor/Supplier shall furnish all labor, personnel, service, supervision, administration, management, inside delivery, shipping, handling, transportation, fuel surcharges, incidentals, material, supplies, and docmnentation necessary to perform the requested services and provide the required product. 1.2 Price Adjustments/Increases: The Town recognizes that, as is the case with diesel fuel, the market price of mineral oil-based lubricants can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award, Requests for price increases based on the cost of labor and/or materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey. A price increase from a vendor's supplier alone is not sufficient documentation. If the Southoid Town Board agrees to and approves an upward adjust, ment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective thirty (30) calendar days after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall be presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to the Town. The price increase shall not exceed five (5%) percent over a ninety (90) calendar day period and shall be limited to the actual increase incurred by the awarded vendor(s) whichever is the "least amount of increase". Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BOARD OFA REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS' RESPONSIBILITIES UNDER A CONTRA CT A WARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. 1.3 Minimum Order Requirements: One Hundred Dollars ($100.00) per order release. 1.4 1.5 The Town Of Southold does not guarantee any quantities to be purchased under this contract. The quantities indicated in the bid are for evaluation purposes only and may not reflect the actual quantity required during the duration of the contract. All materials/supplies requested by the Town must be of the highest quality and must conform to appropriate standards. 1.6 All oils, grease, and lubricants must be virgin unless otherwise specified. Southold Town Department of Solid Waste 10/2008 Page 3 of 9 1,7 All oils, grease, and lubricants shall be premium grade properly refined from petroleum crude and shall not contain any water or sediment. All products must meet or exceed the warranty requirements for all major automotive and heavy equipment manufacturers. Southold Town Department of Solid Waste 10/2008 Page 4 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) 1.8 All oils, grease, hnd lubricants furnished under this contract must meet or exceed American Petroleum Institute (APl) standards. 1.9 All drums furnished under this contract shall be properlY sealed to prevent leakage. 1.10 Products fumished in drums are to be priced on an exchange basis with no provisions for deposits as the drums will remain the property of the supplying Vendor/Supplier. If for any reason a container or drmn is lost, stolen, or permanently damaged (must be documented by Town representative or personnel prior to leaving delivery and pick-up point). 1.12 Vendor/Supplier shall retrieve and properly dispose of all empty drums when delivering new products at no additional charge to the Town. If drums are missing bung plugs awarded Vendor/Supplier shall be responsible for replacing plugs before transporting. · ' d 1.13 Material Safety Data Sheets (MSDS s) an Placards must be furnished at the time of delivery as specified by the State and Federal regulations. 1.14 Labeling Requirements: All containers, cases and drums must be labeled with petroleum companies' approved company labels, in accordance with all O.S.H.A. labeling requirements. Shipments containing improperly labeled merchandise will be rejected and returned to the supplier at no charge to the Town. Repeated occurrences of improperly labeled merchandise may result in cancellation of contract. Furthermore, all containers will have the API's Service Symbol and Certification Mark prominently displayed on the petroleum companies' approved labels as they identify quality engine oils for gasoline- and diesel-powered vehicles. Oils displaying these marks meet performance requirements set by U.S. and international vehicle and engine manufacturers and the lubricant industry. 1.15 Brand name or trade name are for reference only such identification is intended to be descriptive and is not intended to be restrictive or limit competition Other products will be considered for award if such products are identified in the bid and are determined by the Town to meet its needs. Products substantially equivalent to those designated shall qualify for consideration· Bids on brands other than those listed are subject to approval based on evaluation. 1.16 ' Technical and Descriptive Literature: Bidders shall include the complete manufacturer's technical and descriptive literature regarding the brand and material your firm is proposing to utilize for this project. Literature shall be sufficient in detail in order to allow full and fair evaluation of the offer submitted. 1.17 Substitutions: Written notification is required to the Office of the Southold Town Clerk, P.O. Box 1179; Southold, NY 11971on any and all notice of discontinuance or substitution of a product. In the event that a manufacturer discontinues a product and/or model, the Town may allow the successful Vendor/Supplier to provide a substitute for the discontinued item or may cancel the contract item. Southold Town Department of Solid Waste 10/2008 Page 5 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) If the Vendor/Supplier requests permission to substitute a new product or model, the cost of a substituted item shall be the same or less than the cost of the awarded item. In addition, the vendor/supplier may be required to provide the following to the Town: 1.17.1 1.17.2 1.17.3 1.17.4 1.17.5 Written approval and authorization from the Ordering Department, subject to approval from the Southold Town Attorney and/or the Southold Town Department of Finance and Accounting, and/or the Southold Town Board, as may be required.. Documentation that provides clear and convincing evidence that the substitution item meets or exceeds the written specifications required by the original Invitation for Bid. A sample of the substituted item whereupon the Ordering Department must provide written confirmation to the Vendor/Supplier that the substitution is acceptable before approving delivery. Documentation from the manufacturer that the product of model,has been discontinued. Documentation that names the replacement product or model. 1.18 An y unauthorized substitution will be picked up by the Vendor/Supplier within five (5) business days upon notification by Ordering Department. Failure to pick-up the product item(s) within the five (5) business day period (unless other arrangement have been approved in advance) will be considered a donation to the Town of Southold. Warranty: The successful bidder must warrant all items to be free from defects in material and workmanship. Upon notice by the Town Vendor/Supplier will promptly repair or replace Without charge any product furnished under this contract that is found not to comply with the specifications or defective. 1.19 Ordering Authority: Vendor/Supplier should understand that any request for purchase of material, goods, or services shall be accompanied by a valid Purchase Order Number issued by the Ordering Department. 1.20 Delivery Timeframe: All products and supplies cOvered under this solicitation request shall be delivered within three (3) business days (not including weekends and holidays) after receipt of order. 1.21 Delivery Violation: It shall be the Contractor's responsibility to meet the Town's delivery and performance requirements, as called for in the bid specifications. Southold Town reserves the right and will be held free from any liabilities to obtain services or products on the open market in the event the Contractor fails to make delivery or perform in accordance to terms stated herein and any and all price differential will charge against the Contractor. Southold Town Department of Solid Waste 10/2008 Page 6 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) 1.22 Delivery/Shipment must be FOB (Freight on Board) Destination. The term FOB Destination shall mean delivered and un-loaded inside on-site at the Town designated address with all charges for handling, freight, transportation and unloading paid by the awarded Vendor/Supplier. Delivery shall be made to the location specified on the purchase order. The awarded vendor/supplier shall insure the product(s) for all risk of loss or damage. The awarded Vendor/Supplier shall retain title and control of goods until they are delivered and the contract coverage has been completed. All claims for visible or concealed damage shall be filed by V~ndor/Supplier. The Town will notify the awarded Vendor/Supplier of any damaged goods or products and shall assist the Vendor in arranging for inspection. 1.23 All deliveries shall be completed during normal business hours and days: 8:00 a.m. - 4:00 p.m., Monday through Friday, excluding weekends and Town holidays. Thc Contractor/Supplier should be prepared to handle all products/materials during delivery, including all unloading and loading, without the assurance of any help from Town personnel, and must notify his truckers or delivery firms accordingly. Primary delivery will be to the following location(s): Southold Town Municipal Solid Wasie Transfer Station 6155 Cox Lane Cutchogue, NY 11935 Tel: 631-734-7685/Fax: 631-734-7976 1.24 Shipping Documents: A packing list or other suitable shipping documents shall accompany each shipment and shall include the following: 1.24.1 Name and address of the Vendor/Supplier; 1.24.2 Name and address of the Ordering/Requesting Department; 1.24.3 Town Purchase Order Number; 1.24.4 A description of material shipped, including item number, quantity, number of containers and package number, if applicable. 1.25 Invoicing Requirements: All item(s) purchased by the Town, whether picked up or delivered, shall be accompanied by a proper invoice billed to the appropriate Town department per the purchase order instructions. All invoices shall include the following information: 1.25.1 Southold Town Departmental Purchase Order Number 1.25.2 Description of material, including item number, and any backorders 1.25.3 Unit Price for each 1.25.4 Quantity Shipped 1.25.5 Date of Delivery Southold Town Department of Solid Waste 10/2008 Page 7 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) Invoices shall be sent to the: The Ordering/Requesting Department indicated on the purchase order 1.26 The successful Vendor/Supplier shall assign an account representative to the ToWn of Southold. This representative shall be responsible for but not limited to: 1.26.1 Coordinating all orde rs and shipments 1.26.2 Coordinate with using Town Departments 1.26.3 Provide the Ordering Department with a quarterly usage report delineating the acquisition activity governed by the Contract. 1.27 Award: The Town of Southold shall award this contract to the lowest responsible and responsive bidder(s) who best meets the terms and conditions of the bid. The award will be made on basis of price and product evaluation. The Town of Southold reserves the right to reject any or all bids in whole or in part, to make multiple awards, partial awards, award by types, item by item; or lump stun total, whichever may be most advantageous to the Town. 1128 Failure to comply with requirements stated in theses specifications will results in the termination of contract due to non-performance: Southold Town Department of Solid Waste 10/2008 Page 8 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 BID PRICE SHEET FOR TOWN OF SOUTHOLD BID ON OILS AND LUBRICANTS: 2009 BID OF ' tO (Name of bidding entity) BID ITEM: OILS AND LUBRICANTS * BID DA .TE: NO. EST. UNIT OF TOTAL QTY.** MEASURE DESCRIPTION BRAND UNIT PRICE BID PRICE (based on est. qty.) 1. 20 55 gal. Drums 15W-40 Lubricating Oil ,C~g4~~ , '2. 10 55 gal. Drums Hydraulic Oil, ISO Grade 32 Gear Lubricant, Semi- 3. 5 5 gal. Bucket Synthetic, SAE 80W-90 "~ Anti-Freeze 4. 2 55 gal. Drams [Ethylene Glycol Base] 5. 10 55 Gal. Drams Transmission Fluid Heavy Du~ Chassis Grease 6. 5 120 lb. Drums 7. 30 Caffridges (14- Extreme Pressure Grease OZ.) ESTIMATED TOTAL: /fit See attached Product Specifications for all items. ** For Town Department of Solid Waste only. Expect greater quantifies if used by other Departments. Town Specifications: Southold Town Bid on LUBRICANTS 2009 Southold Town Department of Solid Waste 10~2008 Page 9 of 9 PRODUCT SPECIFICATIONS SAE 15W40 DIESEL ENGINE MOTOR OIL Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or Iow sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, farming and high speed marine diesel engines. Approved against MACK'S EO-M Plus specifications and Cummins CES 20076 specifications. Brand Comparison: Miles "ALL-SPEC Super" oil or equal. Only Mis with the commercial APl rating of C J-4 (or better ifA~hen available) will be accepted. 2. ANTI-WEAR (AW) HYDRAULIC OIL - ISO GRADE 32 Anti-wear hydraulic and circulating fluids formulated with high quality base stocks and thermally stable additives. Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or Iow sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, farming and high speed marine diesel engines. Approved against Allison C-4 and Caterpillar TO-2 specifications. Brand Comparison: Miles Stratus Prem~um Antt-Wear lndustrtal Hydrauhc Od or equaL 3. GEAR OIL - HEAVY DUTY, SAE 80W-90 Multi-gear and High Temperature Gear Oil. Petroleum based gear oils. Must meet or exceed the requirements of API Service designation GL-5/MT-I and MIL-PRF-2105E. Keeps critical parts clean of deposits and sludge when subjected to high temperature service. Protect gear equiPment under heavily loaded conditions against surface stress. Brand Comparison: Miles MPI Premium or equal. 4. ANTI-FREEZE (ENGINE COOLANT) UNIVERSAL - GREEN Single phase ethylene gycol based, universal. For use in both heavy duty diesel and automotive engines particularly those containing aluminum alloys. 5. AUTOMATIC TRANSMISSION FLUID Shall meet or exceed the requirements for applications requiring General Motors Dexron III/(F-30166) and Ford Mercon (M931113). Shall meet the requirements of Ford ESP-M2C 138CJ and ESP-M2C 166H. MULTIPURPOSE LITHIUM LUBRICATING GREASE - No. 2 Lithium complex, water resistant, extreme pressure grease for heavy duty chassis applications. Brand Comparison: Miles Extreme Red or equal. o MULTIPURPOSE GEAR GREASE - No. 8 Longer-lasting, high temperature, water-resistant, extreme pressure Grease f°r extreme l°ad j°ints' A synthetic high temperature EP grease that will stay in plane under all weather and load conditions. Brand Comparison: Black Bear HT No. 8 or equal. Southold Town Department of Solid Waste 10/2008 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid2 (Signed) (Corporate Title)/f/ ' (if any) Printed Name Address Phone Bid on: Lubricants Fleet Supreme ECTM Engine Oil Fleet Supreme EC (Emission Compatible) is an APl C J-4 universal fleet engine oil developed for use in four-stroke cycle diesel engines designed to meet 2007 on-highway exhaust emission standards. It is specially formulated to protect exhaust aftertreatment devices such as diesel particulate filters (DPFs) and diesel oxidation catalysts (DOCs). It also is backward serviceable for use in pre-2007 diesel engines where APl Cl-4 PLUS, CI-4, CH-4, CG-4 or CF-4 oils are specified. Fleet Supreme EC is designed for use in mixed fleets with both on-highway and off-road equipment operating in varying climates and under varying loads and service conditions. It has excellent soot dispersancy to protect against soot-induced oil thickening and abrasive wear, and excellent oxidation resistance to help minimize deposit formation. The Iow-ash formulation is designed for compatibility with all exhaust emission control systems in modern diesel engines, and to help prolong DPF life. Fleet Supreme EC meets or exceeds the requirements of APl Service Categories C J-4, CI-4, CH-4, CG-4, CF-4 and SM. It is approved under the latest gEM specifications from Caterpillar, Cummins, Detroit Diesel, Mack, Mercedes and Volvo for use in their 2007 Iow-emissions engines. It is formulated for use in diesel engines operating on diesel fuels with sulfur content up to 500 ppm. However, for applications not using Ultra-Low Sulfur Diesel (ULSD), consult the engine manufacturer for recommended service interval. Applications · On-highway diesel trucks equipped with exhaust aftertreatment devices, such as diesel particulate filters and oxidation catalysts · Diesel engines equipped with EGR, ACERT or other emissions control technologies · Older diesel equipment with co,nventional, non-EGR engines · Off-highway construction, earth moving and mining equipment · Mixed fleets with diesel and gasoline-fueled vehicles Fleet Supreme EC meets or exceeds the requirements of: · APl Service C J-4, CI-4, CH-4, CG-4, CF-4, SM · APl CI-4 PLUS (SAE 15W-40) · ACEA E7-04, E5-02, E3-96 (SAE 15W-4g) · Caterpillar ECF-3, ECF-2, ECF-la API CJ-4 Diesel Engine Oil For Low-Emission Engines Contact Information U.S. Customer Service: 1-800-822-6457 U.S. Technical Services Hot Line: 1-800-766-0050 International: +1-832-486-3363 E-moil address: I#bricants~ conocophillips.com · Cummins CES 20081 · Detroit Diesel Power Guard 93K218 (SAE 15W-40), Power Guard 93K214 (SAE 15W-40), 7SE270 (4-stroke cycle engines) · International (Navistar) diesel engines · Mack EO-O Premium Plus (SAE 15W-40), EO-M Plus (both grades) · Mercedes-Benz Sheet 228.3 (SAE 15W-40) · Volvo VDS-4, VDS-3, VDS-2 (SAE 15W-40) Fealures/Benefits · Excellent protection for new 2007 emissions-compliant engines and older diesel engines · Specially formulated to protect exhaust af~ertreatment devices · Protects against particulate filter p~ugging · Excellent soot control for protection against abrasive wear and soot-induced oil thickening · Excellent resistance to viscosity and thermal breakdown at high temperatures · Protects against sludge and varnish formation · Protects against wear · Protects against rust and bearing corrosion · Good resistance to foaming and aeration Due to continual product research and development, the information contained herein is subject to change without notification. Copyright © 2007 ConocoPhillips Company. The ConocoPhillips logo, Conoco, the Conoco logo, Phillips 68, the Phillips 66 logo, 76 and the 76 logo are trademarks of ConocoPhillips Company in the U.S.A. and other countries. ~ · · CSB-07 4218644 ConocoPh lhps Fleet Supreme EC' Engine Oil Typical Properties SAE Grade 10W-30 15W-40 Density~ g/cm" @ 15.6°C (60°F) 0.871 0.879 Color, ASTM D1500 4.0 4.0 Flash Point (COC), °C (°F) 227 (441) 227 (441) Pour Point, °C (°F) -45 (-49) -38 (-36) Viscosity~ cst @ 4O°C 81.2 117 cst @ 100°C 12.2 15.3 SUS @ IO0°F 416 603 SUS @ 210°F 68.3 80.8 Viscosity Index 146 137 Cold Cranking Viscosity, cP @ (°C) Hi§h-Temp/Hi§h-Shear Viscosity, cP @ 1500C Sulfated Ash, ASTM D874~ wt % Total Base Number (TBN), ASTM D2896 Zinc~ wt % 6~200 6~600 (-25) (-20) 3.6 4.3 0.97 0.97 8.4 8.4 0,121 0.121 Health and Safety InformaSon For recommendations on safe handling and use of this product, please refer to the Mateda] Safety Data Sheet via http://w3, conocophi/lips.com/NetMSDS. Due to continual product research and development, the information contained herein is subject to change without notification. Copyright © 2007 ConocoPhilllps Company. The ConocoPhJllips logo, Conoco, the Conoco logo, Phillips 66, the Phillips 66 logo, 76 and the 76 logo are trademarks of ConocoPhillips Company in the U.S.A. and other countries. ~ · · CSB-074218644 ConocoPhdhps Hydraulic AW Hydraulic AW is a general-purpose antiwear hydraulic oil developed for use in a wide range of industrial hydraulic system applications, especially in less demanding applications where premium performance is not required, it meets the performance requirements of Denison Hydraulics HF-2 and Vici<em (Eaton) 1-286-S. Hydraulic AW is available in three viscosity grades: ISO 32, 46 and 68. It is formulated with high-quality base oils and select additives to provide good wear protection for hydraulic pumps and motors, good oxidation resistance, and protection against rust and corrosion. It has good water-separating properties to minimize the formation of emulsions, and is resistant to excessive foam buildup that can cause poor or sluggish hydraulic system response. Applications · Industrial hydraulic systems · Hydraulic systems of mining equipment, including drills, loaders and shuttle cars · Air tools and other pneumatic equipment lubricated through air line lubricators · Chain drives · Moderately loaded enclosed industrial gears that do not require an extreme-pressure (EP) gear oil · Plain and rolling-element bearings in electric motors Hydraulic AW meets the performance requirements of: · Denison Hydraulics HF-2 · Vickers (Eaton) 1-286-S Features~enefits · Protects against wear · Good oxidation resistance · Protects against rust and corrosion · Good water-separating properties · Good foam resistance General-Purpose Antiwear Hydraulic Oil Contact Information U.S. Customer Service: 1-800-822-6457 U.S. Technical Services Hot Line: 1-800-766-0050 In~rnational: +1-832-486-3363 E-mail address: lubricants@ conocophillips, com Hydraulic AW Typical Properties ISO Grade 32 46 68 Density, g/cra' @ 15.6°C (60°F) 0.866 0.871 0.874 Oensity, lbo/gal @ 15.6°C (60°F) 7.21 7.25 7.28 Color, ASTM D1500 0.5 0.5 0.5 Flash Point (C0C), °C (°F) 216 (421) 227 (441) 238 (460) Pour Point, °C (°F) -18 (0) -18 (0) -18 (0) Viscosity, cst @ 40°C 32 46 68 cst @ 1000C 5.3 6.7 8.6 SUS @ IO0°F 165 238 353 SUS @ 210°i: 44.0 48.7 55.2 V[scosity Index 96 96 96 Acid Number, ASTM D974~ mg KOH/g 0.4 0.4 0.4 Foam Teat, ASTM D892 Pass Pass Pass Oxidation Stability, TOST~ ASTM D943~ hours >1,500 >1,500 >1,500 Rust Test~ ASTM D665 A Pass Pass Pass Zinc~ wt % 0.031 0.031 0.031 Health and Safety Information For recommendations on safe handling and use of this product, please refer to the Matedal Safety Data Sheet via http://w3.conocophi//ips.com/NetMSDS. Due to continual product research and development, the information contained herein is subject to change without no6ficafion. Copyright © 2007 ConocoPhi]lips Company. The ConocoPhillips logo, Conoco, the Conoco logo, Phillips 66, the Phillips 66 logo, 76 and the 76 logo are trademarks of ConocoPhl[lips Company in the U.S.A. and other countries. Conoc ip$ 08/07 76 MP Gear Lube 76 Lubricants MP Gear Lube is a multipurpose, extreme- pressure, APl GL-5 automotive gear lubricant specifically designed for use in passenger car and truck axles with hypoid gear sets. It is formulated to provide long service life and extended gear life in automotive differentials operating under varying conditions of speed, load, temperature and torque. The carefully bafanced formulation is designed to minimize oxidative sludge and varnish formation, reduce wear, prevent scoring damage, and protect against metal fatigue and spa[ling damage under shock-load conditions. Applications MP Gear Lube is recommended for service fill of conventional differentials and for top-off of limited-slip differentials in passenger cars and trucks?) It also is recommended for service fill of differentials, final drives and transfer cases in some off-highway equipment. It may be used in non-synchronized manual transmissions in trucks, buses and heavy equipment where the manufacturer specifies an APl GL-5 or MT-1 gear oil MP Gear Lube meets or exceeds the requirements of: · APl Service GL-5, MT-1 · ArvinMeritor O76-A (SAE 85W-140), O76-D (SAE 80W-90), O76-E (SAE 75W-90) · Ford WSP-M20197-A (SAE 80W-90) · Mack GO-J · MIL-PRF-210SE · SAE J2360 Features/Benefits · Excellent oxidation resistance and thermal stability to minimize sludge and varnish formation · Excellent thermal durability and extreme-pressure properties for extended gear life · High load-carrying capacity for protection against scuffing and wear · Protects against rust and corrosion · Good foam resistance ~') Note: For cornp/ete drain and refill, many limlted-slip differentials may require the manufacture?s specified gear lubricant or supplemental additive. Refer to the owneFs manual for specific requirements. Multipurpose Automotive Gear Lubricant, APl GL-5/MT-1 Customer Service Number: 1-888-766-7676 Technical Hot Line: 1-800-435-7761 E-mail Address: 76/ubricants@ conocophillips, com 76 MP Gear Lube Typical Properties SAE Grade 75W-90 80W-90 85W-140 Density, ,q/cra* @ 15.6°C (60°F} 0.877 0.880 0.900 Color, ASTM D1500 1.5 3.0 4.0 Flash Point (COC), °C (°F) 196 (385) 212 (414) 216 (421) Pour Point, °C (°F) -42 (.44) -36 (-33) -12 (10) Viscosity, cP @-4O°C (Brooldield) 146,500 -- -- cP @-26°C (8rookfield) -- 111,000 -- -- 58,000 cP @ -12°C (Brookfield) -- cst @ 40°C 104 137 324 cst @ 100°C 14.9 14.3 24.6 SUS @ IO0°F 533 717 1,724 SUS @ 210°F 79.1 76.8 122 Viscosity Index 150 101 9 / Health and Safety Information For recommendations on safe handgng and use of this product, please refer to the Material Safety Data Sheet via http://w3.conocophillips.com/NetMSDS. Due to continual product research and development, the information contained herein is subject to change without notification. Copyright © 2008 ConocoPhillips Company. The ConocoPhillips logo, 76 and the 76 logo are trademarks of ConocoPhillips Company in the U.S.A. and other countries. ~ o . CSB~083826721 ConocoPh,lhp$ SHEI.LZONE® ANTIFREEZE/ COOLANT (Conventional) Product Description Shellzone® Antifreeze is a superior quality, single phase, ethylene glycol based antifreeze. It is a low silicate, ali-purpose coolant designed for use in both automotive and heavy duty diesel engines (with the use of SCA's). Shellzone Antifreeze Prediluted 50/50 is a 50/50 volume mixture of Shellzone Antifreeze with deionJzed water. Applications Shellzone Antifreeze is specially fomaulated to meet the stringent aluminum corrosion protection requirements of today's automotive engines. Because of its low concentration of silicate, it also complies with Cumin/ns and other heavy-duty diesel engine manufacturer's silicate requirements. This product is also su/table for use in industrial internal combustion engines where an antifreeze/coolant is required to provide protection against freezing, boil over, and corrosion. Features and Benefits Shellzone Antifreeze provides the following qualifies: · Urdversal formula for both automotive and heavy duty diesel engines (ASTM D 3306 and ASTM D 4985) Excellent heat tra~nsfer properties · Superior anti-foam characteristics · Superior corrosion protection for aluminum, brass, copper, solder, steel mad cast iron · Low silicate fomaulafion · Nitrite-free, amine-free and borax-free Concentrate mixes readily with clean tap water · Pre-diluted product is ready to use and requires no m/xing for top-up and i~tial fill · Compatible with cooling system filters · Compatible with heavy duty diesel supplemental coolant additives · Compatible with conventional brands of coolant · 100% biodegradable in its pure unused form Approvals and Recommendations Shellzone Antifreeze meets: · ASTM D 3306 for automotive service · ASTM D 4985 for heavy duty diesel service Shellzone Antifreeze Prediluted 50/50 meets: · ASTM D 4656 for pre-blend automotive service · ASTM D 5345 for pre-blend heavy duty diesel sexvice SOC: 691- 12/02 Shellzone Antifreeze meets or exceeds the requirements of the following specifications: (It should be noted that many heavy-duty diesel manufacturers are changing their requirements to simply require ASTM D 4985) · AAMVA · Freightliner · General Motors GM1825M · General Motors GM1899M · ASTM D 3306 ind. D 4340 (Performance corresponding to GM6038IVl) · ASTMD 4985 · J.I. CaseJIC501 · Chrysler MS-7170 · John Deere H24B1 · Cummins 90T8-4 · John Deere H24C1 · Federal Spec/ficafion A-A-870 * PACCAR · FordESE-M97B44-A · SAEJ1034 · Mack Track · TMC of ATA RP-302A Note: Shellzone is not an extended life coolant and requires the use of Supplemental Coolant Additives (SCA's) in heavy duty and industrial applications. For information on Shell's Rotella ELC Extended Life Coolant contact the technical information line at 800-782-7852. Typical Characteristics of Shellzone Antifreeze Typical Typical Concentrate 50/50 Code No. 94010 94067 Fluorescent Florescent Appearance Green Green Specific gravity 60/60 °F 1.130 1.06 Freezing point, °F (ASTM D 1177) 50 vol % q.s. aqueous snlntlou -34 -34 pH (ASTM D 1287), 1:2 dilution with water 10.5 10.3 Reserve Alkalinity (ASTM D 1121), as received 12.0 6.0 Silicate, % (as Anhydrous Alkali Metasilicate) 0.09 0.045 For customers requiting bitterant in their coolant see table below for Shellzone with bitterant added. Product Name Product Code number Shellzone Antifreeze/Coolant with Bittetant 94050 Properties Same as code numer 94010 above. Handling and Safety Information Shellzone Antifreeze has a shelf life of about 18 months. Concentxate product should be mixed before use. Always dispose of used coolant in accordance with local state and federal guidelines. These products are not to be used to protect the inside of potable water systems against freezing. For informatinn on the safe handling and use of this product, refer to its Material Safety Data Sheet at http://www, equivashellmsds.com. For more information and availability, call 1+800-782-7852 or visit the World Wide Web: http://www.shell- lubricants,corn/. Super ATF Super ATF is a high-quality transmission fluid recommended for use in most GM and many Ford automatic transmissions in 2005 and eadier model-year vehicles that are no longer under warranty, it is formulated to provide the proper frictional characteristics for smooth, quiet shifting in electronically controlled automatic transmissions, it has excellent oxidation resistance for long fluid life, excellent Iow-temperature properties, protects against wear and helps minimize the formation of sludge and varnish. Applications Super ATF is recommended for service fill in GM and Ford automatic transmissions in 2005 and earlier model-year vehicles that ara no longer under warranty and do not require a M ERCON*SP, MERCON®V, Type F or Type T-IV fluid. It also is recommended for use in import vehicles where the automaker specifies the same transmission fluid as used in GM vehicles for 2005 and earlier model-years. It also meets the performance requirements of Allison 0-4. Super ATF may be used in industrial and mobile hydraulic systems operating over a wide temperature range. Super ATF is not recommended for use in automatic transmissions that require a GM DEXRON®-VI or Ford MERCON®V fluid for warranty coverage, or in continuously variable transmissions (CVO. Features/Benefits · Proper frictional properties for smooth shifting and excellent anti-shudder performance · Excellent thermal stability and oxidation resistance for long fluid life · Excellent Iow-temperature properties · Protects against wear · Minimizes sludge and varnish deposits · Protects against rust and corrosion · Good seal compatibility · Suitable for both automotive and industrial applications Transmission Fluid For Older GMAnd Ford Automatic Transmissions Contacl Information U.S. Customer Service: 1-800-822-6457 U.S. Technical Services Hot Line: 1-800-766-0050 International: +1-832-486-3363 E-mail address: lubricants~ conocopl~illips, cotn Densit~ g/cmS@ 15.6°C (60°F) Color~ Visual Super ATF Typical Propedies 0.862 Red Flash Point (C0C), °C (°F) 206 (403) Pour Point, °C (°F) -57 (-71) Viscosity, cP @ ~40°C (Br0okfield) 17,000 cst @ 40°C 35.4 cSt@100oc 7,6 SUS@100°F 179 SUS @ 210~F 51.6 Viscositylndex 193 Zinc~ wt % <0.003 Health and Safety Information For recomroendaSons on safe handling and use of this product, please refer to the Material Safety Data Sheet via http.¢/w3.conocophi//ips, coro/A/etMSDS. Due to continual product research and developroent, the information contained herein subject to change without notification, Copyright © 2007 ConocoPhillIps Conqpany. The ConocoPhillips logo, Conoco, the Conoco logo, Phillips 66, the Phillips 66 logo, 76 and the 76 logo are trademarks of ConocoPhi]lips Company in the U.S.A. and other countries. ~' o · CSB-07 4067330 ConocoPh,ll,ps o 07 Unoba® EP 76' Unoba EP is a multipurpose, extreme-pressure lithium grease developed for use in a wide variety of industrial and automotive applications. It is a versatile, general-purpose grease for use in applications where operating temperatures and loads are moderate. Unoba EP is manufactured with high-quality naphthenic base oils, a lithium 12-hydroxystearate soap thickener, antiwear and extreme-pressure additives, and rust and oxidation inhibitors. It has good load-carrying capacity for protection against wear, good oxidation resistance for long service fife, protects metal parts against rust and corrosion, and is resistant to water washout. It has good resistance to structural breakdown and will not soften excessively during high-speed operation in rolling-element bearings. It forms a good seal to help minimize bearing contamination. Unoba EP is available in multiple grades for use in a wide variety of applications. It is an excellent grease for use in centralized lube systems. The semifluid grades may be used in enclosed industrial gearboxes where oil leakage is a problem. Applications · Plain and rolling-element bearings in compressors, fans, centrifugal pumps and other industrial equipment where operating temperatures and loads are moderate · Chassis parts, universal joints and water pumps on passenger cars, light trucks and other mobile equipment · Track rollers, commercial lawn mowers, crushers and vibrating screens (semifluid grades) · Underground mining machinery and other enclosed gearboxes where oil leakage is a problem (semifluid grades) · Wheel bearings of passenger cars equipped with drum brakes · Centralized grease lubrication systems · General-purpose shop/industrial grease Features/B~nefits · Multipurpose grease for use in a wide variety of applications · Good extreme-pressure and antiwear properties · Good shear stability · Good oxidation resistance · Protects against rust and corrosion Multipurpose Extreme-Pressure Lithium Grease Customer Service Number: 1-888-766-7676 Technical Hot Line: 1-800-435-7761 E-mail Address: 76lubricants@ conocophillips, com · Resists water washout · Suitable for use in centralized lube systems Unoba® EP Typical Propedies NLGI Grade O0 0 I 2 Thickener Uthium Lithium Lithium Lithium Color Green Green Green Green Druppinf~ Point, °C (°i~ -- 172 (342) 172(342) 172 (342) Density, lbs/gal 7.36 7.39 7.42 7.4f Penetration, Worked (6(3 strokes), ASTM D217 415 379 325 280 Texture Semifluid Soft-Smooth Smooth Smooth Oxidation Stability, ASTM D942, 100 hours~ Pressure Drop, psi (kPa) 5 (35) 5 (35) 5 (35) 5(35) Rust Prevention, ASTM 01743 Pass Pass Pass Pass ~mken OK Load~ AS'i'M D2509~ lb Base Oil Properties: 45 50 50 50 Viscosity, cSt@40oc 175 142 142 142 cst @ 100°C 13.5 13.2 13.2 13.2 SUS@IOO°F 935 750 750 750 SUS@210°F 74 73 73 73 Viscosity index 60 85 85 85 Usable Temperature Range, °C -21to 107 -18to 121 -18 to 124 -18 to 143 °F -5 to 225 0 to 250 0 to 255 0 to 290 Health and Safety Information For recommendations on safe handling and use of this product, please refer to the Material Safety Data Sheet via http://w3.conocophi/lips, com/NetMSDS. Typica~ properties are average values only and do not consteute a specification. Minor variations that do not affect product performance are to be expected duUng normal manufacture, and at different blending locations. Product formulations are subject to change without notification. Copyrf ght © 2008 ConocoPhillips Company. T~e ConccoPhil[ips logo, 76 and the 76 logo are trademarks of ConocoPhllllps Company in the U.S.A. and other countries. ~ o · CSB-083826727 ConocoPhdhps L-427 Super Blu®-Grease Kendall L-427 Super Blu-Grease is a high-quality, multipurpose, extreme-pressure (EP) I~thium complex grease developed to satisfy the severe lubrication requirements of heavily-loaded plain and rolling-element bearings operating at moderate to high temperatures. It is NLGI GC-LB certified for use as a multipurpose automotive wheel bearing and chassis lubricant. L-427 Super Blu-Grease is manufactured with high-quality paraffinic base oils thickened with a lithium complex soap. It contains an extreme-pressure additive, a tack,er, and rust and oxidation inhibitors to provide excellent wear protection, excellent thermal stability at high temperatures, and excellent resistance to corrosion and water washout. It forms an effective seal to help minimize bearing contamination and provides a high level of adhesion to the bearing surface for improved retention, reduced leakage and enhanced resistance to water washout. Appllcatfons · Wheel bearings of passenger cars, trucks, high-performance vehicles, sport utility vehicles and motorcycles equipped with disc brakes · Ball joints, universal joints, other chassis parts and water pumps on passenger cars, trucks and other mobile equipment · Plain and relfing-element bearings operating under adverse conditions involving moisture and/or high temperatures · Industrial and mobile equipment that require a high-temperature, water-resistant, extreme-pressure grease L-427 Super Blu-Grease meets or exceeds the requirements of: · Mack Specification MG-C for Chassis Lube · NLGI GC-LB Features/Benefits · Excellent performance over a wide temperature range · Excellent wear protection · High load-carrying capacity · Protects against rust and corrosion · Excellent resistance to water washout · NLGI GC-LB certified L-427 Super Blu~-Grease Typical Properties NLGI Grade 2 Thickener Lithium Complex Color Blue Dropping Point, °C (°F) 260 (500) Density, [bs/§al 7,37 Penetration~ Worked (60 strokes)~ ASTM D217 Texture 275 Smooth/Tacky Four-Bari EP, ASTM D2596, Weld Load, Four-Ball Wear~ ASTM D2266~ Scar Diameter, mm Oxidation Stability~ ASTM D942~ 100 hours, Pressure Drop, psi (kPa) Rust PreventJon~ ASTM D1743 250 0.45 5(35) Pass Timken OK Load, ASTM D2509, lb 45 Water Washout Resistance~ ASTM D1264, VVt Less @ 175°F, % Base 0il Properties, Viscosity (wiU~ polymer), cSt @ 4d~C 155 cBt @ 100°C 19.0 SUB @ 100°F 801 SUB @ 210°F 96.5 Viscosity index 139 Usable Temperature Range~ °C -23 to 204 °F -1 d to 400 Health and Safety Information For recommendations on safe handfing and use of this product, please refer to the Material Safety Data Sheet via h~tp://w3.conocophillips, com/NetMSDS. Due to continual product research and development, the information contained herein is subject to change without notification. Copyright © 2007 ConocoPhi[lips Company. The ConocoPhilfips logo, Kendall and the Kendall logo are tra. demarks of ConocoPhillips Company in the U.S.A. and other countries. ~ · · CSB-07 3084322 ConocoPhdhps Page 8 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 BID PRICE SHEET FOR TOWN OF SOUTHOLD BID ON OILS AND LUBRICANTS: 2009 (Name of bidding entity) BID ITEM: OILS AND LUBRICANTS * BID DATE: NO. EST. UNIT OF TOTAL QTY ** MEASURE DESCRIPTION BRAND UNIT PRICE · BID PRICE (based on est. 1. 20 55 gal. Drums 15W-40 Lubricating Oil '2. 10 55 gal. ~Drums Hydraulic Oil, ISO Grade Gear Lubricant, Semi- 3. 5 5 $al. Bucket Synthetic, S^E 80W-90 M; !es Pg. ~ o z_/ Anti-Freeze 4. 2 55 gal. Drums [Ethylene Glycol Base] Pf,'les ~o7.0o '{/"t.~ 5. 10 55 Gal. Drums Transmission Fluid Icl ,' ( e s L/OR. O0 I'~,O.~O. o Heavy Duty Chassis Grease 6. 5 120 lb. Drums roi,' / e .r ~.O9'. oc Extreme Pressure Grease 7. 30 Cartridges (14- ESTIMATED TOTAL: [7. See attached Product Specifications for all items. * For Town Department of Solid Waste only. Expect greater quantities if used by other Departments. Town Specifications: SoUthold Town Bid on LUBRICANTS 2009 Southold Town Department of Solid.Waste 10/2008 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) ~ (Corporate Tit (if any) ~Tr e 5r'c~'~ ~ Printed Name Company f~ i Address ~ Bid on: Lubricants ALL-SPEC 15w40 SUPER Miles Petroleum's Ali-Spec 15w40 Super is a high performance, latest generation diesel engine oil that helps extend engine life in the most severe applications while delivering outstanding performance in diesel engines including those with Exhaust Gas Recirculation and after treatment Systems with Diesel Oxidation Catalysts and Diesel Particulate Filters. While meeting the latest API C.~-4 specification required in most 2007 and later diesel engine specifications it is also fully backward compatible and will deliver the same high performance in older conventional engines and meets all (OEM) requirements for pre 2007 diesels engines requiring CI-4 and CI-4 Plus. Miles All Spec Super also meets the API SM specification for gasoline engines and mixed fleets. Typical applications include Heavy-duty diesel engines, including the engines using Ultra-Low Sulfur Diesel fuel (<15 ppm sulfur) and Low Sulfur Diesel (LSD) (<15 ppm sulfur). Ali-Spec 15w40 Super is suitable for diesel pow,ered equipment including those powered by Caterpillar, Cummins, .lohn Deere, Detroit Diesel, Mack, Mercedes-Benz, International, and Volvo engines and any other equipment requiring API CJ-4, CI-4 or CI-4 Plus. Miles All Spec Super provides significantly improved wear protection, deposit and viscosity control and oxidation resistance compared to APl CJ-4 PLUS oils. It also provides exceptional protection and durability demonstrated in control of valve train wear and piston ring and liner wear, helping to maximize engine life. Improved soot control and exclusive detergent system for outstanding engine cleanliness. Ali-Spec 15w40 Super also provides exceptional Iow-temperature flow properties which helps speed cold starts and outstanding shear stability for viscosity control Always follow the engine manufacturers' recommendations for motor oil performance, viscosity grade and oil change interval as these may vary depending on ambient temperature, fuel sulfur composition (LSD or ULSD) and vehicle model year. TYPICAL TEST DATA: Test Method SAE Grade 15W-40 APl C J-4, C1'4 Plus, SM Viscosity: @ 40~C, cSt D445 123 @ 100°C, cSt D445 15.6 Viscosity Index D2270 133 Pour Point, "C (°F) D97 -40 (-40) Flash Point, COC, °C (°F), min D92 204 (400) Neutralization No., TBN D2896 10.1 Sulfated Ash, % wt 0874 1.0 max Handlinq & Safety Information: For information on the safe handling and use of this product, refer to its Material Safety Data Sheet. Quality Products * Competitive Prices * Superior Service PHONE (631) 694-4488 FAX (631) 694-4487 03/04 E Mi'LES STRATUS PREMTUM ANTt'-WEAR TNDUSTRt'AL HYDRAULZC OI'L Miles STRATUS AW Oils are high performance, anti-wear hydraulic oils designed for heavy-duty hydraulic systems operating over a wide range of temperatures. They produce excellent results in a wide variety of high pressure hydraulic systems found on industrial machinery, ships, woodlands and mining operations, and other mobile equipment. Miles STRATUS AW Oils are an exclusive blend of exceptionally pure Hydro Treated base oils (Hydro-cracking), and specially selected additives that deliver outstanding performance and extended service life. Compared to conventional hydraulic oils, Miles STRATUS AW Oils offer: Outstanding, long term resistance to breakdown caused by air and high temperatures improved anti-wear protection superior rust and corrosion prevention PERFORMANCE BENEFZTS · Outstanding oxidation and thermal stability * Longer life, which extends the time between oil changes * Elimination of harmful sludge and varnish deposits ensures continued smooth, reliable operation of hydraulic valves and actuators * reduces operating and maintenance costs · Superior anti-wear protection * Improves equipment reliability in all types of piston, gear and vane hydraulic pumps operating over a wide range of pressures · Superior rust and corrosion protection * Iron and metal components protected against water damage * Reduces maintenance costs Excellent water separability and hydrolytic stability * Reusable after water is removed because STRATUS Oils separate readily from water without loss of performance additives * Reduces operating and maintenance cost · Improved foam and air entrainment performance * Prevents overflowing of reservoirs * Eliminates "sponginess" from hydraulic system operations, and damage due to pump cavitations * Improves equipment reliability APPLZCATZONS Miles STRATUS AW Oils are recommended for heavy duty high pressure hydraulic systems operating over a wide range of temperatures. They may be used in systems equipped with fine filters without loss of additives or causing filter plugging. Because of their long life, rust and foam inhibiting features, STRATUS AW Oils may be used to lubricate anti-friction bearings and gears found in circulation, splash, bath and ring-oiled systems. STRATUS Oils are approved against the following hydraulic pump manufacturers' specifications: Dennison HF-0 Vickers 35VQ25 Cincinnati-Milacron P-68, P-69, P-70 STRATUS Oils are recommended for piston, gear and vane pumps, including those manufactured by: Vickers, Hagglunds-Denison, Cincinnati- MJlacron, Sundstrand, Rexroth- Mannesman, Racine, Oilgear, Hydreco and Dynex. STRATUS Grade 23 22 29 33 41 69 ISO Grade 22 32 46 68 100 150 Viscosity cst at 40 °C D445 22.0 32.0 47.0 68.4 94.6 150.0 Sus / 100 °F 100 150 200 300 500 699 Viscosity D2270 104 99 99 93 100 95 index Flash Point, °F D92 399.2 429.8 431.6 438.8 467.6 465 Pour Point, °F D97 -38.2 -32.8 -27.4 -27.4 -16.6 15 Oxidation D943 8000 8000 8000 8000 8000 8000 Stability, hours Rust Test D6665 PASS PASS PASS PASS PASS PASS A & B 48 hour Pump Wear Test Denison Vane, T-52 Denison HF-0 PASS PASS PASS PASS PASS PASS Vickers 35VQ25 Vickers M-2950-S PASS PASS PASS PASS PASS PASS Four Ball Wear, scar diameter mm D4172B 0.5 0.5 0.5 0.4 0.4 0.4 Water Separability D1401 40-40-0 40-40-0 41-39-0 40-40-0 179.6 °F 10 129.2 °F (5) (15) (10) (10) 40-39-1 (20) Heat Test CM P-68 PASS PASS PASS PASS PASS PASS For Celsius conversion to Fahrenheit: (1.8 X degrees Celsius) + 32 MIL-GEAR 75VV90 - 80VV90 Miles Mil-Gear's are fully synthetic, multipurpose, heavy-duty gear lubricants specifically designed for high performance automotive applications. Miles Mil-gear lubricants are recommended for use in automotive differentials and industrial gearing wear API GL-5 gear oils are suggested. ADolications · Lubricants used in conjunction with Eaton and Meritor extended warranties · Heavy-duty differentials · Transfer cases for automobiles, light and heavy-duty trucks, farm equipment and heavy construction equipment · Conventional manual transmissions where the manufacturer specifies a GL-5 oil · All applications normally lubricated by automotive gear oil such as rear wheel bearings, manual steering gears and universal joints. · Industrial gear applications where extreme pressure oils with excellent Iow and high temperature properties are required. Features/Benefits · Outstanding thermal stability especially in applications where heat, wear and extended drain intervals contribute to severe service. · High film strength and excellent shear stability · Superior Iow temperature properties promote oil flow to help protect gears and bearings even at sub-zero temperatures. · Synthetic formula provides maximum protection over a wide range of temperatures. · Separates readily from water. · Approved ES00 for Eaton Roadranger 750,000 mile extended warranties with factory fill and service filled 500,000 mile drains. · Compatible with other MIL-L-2105D OR MIL-PRF-2105E quality gear lubricants. Page 1 of 2 Formulated to meet or exceed the followina soecification: · API Classifications GL-5 and MT-1 · Dana Corporation, Axle Division - Shaes 256 - Shaes 254 · Eaton Axle Division o PS-i63 (E500 - 500,000 mile drain interval Roadranger Extended Warranty) - Shaes 256 o PS-037 (E250 - 250,000 mile drain interval Roadranger Extended Warranty) - Shaes 254 PS-i09 (obsolete) · General Electric D50E9C · Harnischfeger (P&H) 474 · Mack Truck - GO-] Plus (75W90) GO-3 (80W40) · Meritor Automotive, Inc. O-76-E (petrol) O-76-n (syn) (75W90) · MIL-PRF-2105E · Navistar TMS 6816 · Industry standards for Demulsibility U.S, steel Specification 224 American Gear Manufacturers (AGMA) Standard 250,03 TypI'CAL TECHNI'CAL PROPERTTES PRODUCTS Viscosity @ 40 °C, cSt @ 100 °C, cST @ 100 OF, SUS @ 210 OF, SUS Viscosity Index Flash Point, °F (°C) Pour Point, °F (°C) Copper Strip Corrosion Specific Gravity 75W90 80W:L40 157 283 17.8 31.9 727 1470 89 156 146 150 425 (218) 450 (232) -50 (-45) -35 (237) lB lB 0.877 0.888 Page 2 of 2 Evercool Fully Formulated Antifreeze is designed to provide superior engine protection for heavy-duty cooling systems. For years, heavy-duty operators were lilmited to using Iow silicate automotive antifreeze that require the addition of a separate supplemental coolant additive (SCA) at initial fill and top off. While this was effective, it resulted in mixing errors when the SCA was added. To prevent SCA variability caused by mixing errors, and improve conve- nience, Miles Petroleum developed Evercool Antifreeze. Evercool is a fully formulated universal formula antifreeze, having the advantages of Iow total dissolved solids, Iow silicate and incorporates nitrite to provide ~erior wet sleeve liner caitation protection. Since .rcool is precharged with a high quality SCA, there is no need to add addition SCA's at initial fill or when topping off to compensate for SCA dilution. Additional advantages of Evercool Antifreeze include its phosphate free formula that reduces the risk of scale and state of the art corrosion inhibitors, which eliminates the need for expensive deionized water. The inhibitor system in Evercool Antifreeze is designed to last for the life system. As an added benefit, Evercool meets the perfor- mance requirements of all major automotive specifica- tions for conventional antifreeze, allowing operators of mixed fleets to stock one antirfreezee for all their vehicles, simplifying fleet maintenance procedures. In addition to a broad line of outstanding products, Miles Petroleum provides exceptional customer service and t~hnical support. If you have any questions on this or any er Miles Petroleum product please call 631-964-4488. PERFORMANCE SPECIFICATIONS Meets or exceeds the following specifications: Heavy - Duty ASTM D-4985 ASTM D-5345 (50% Blend) ASTM D-6210 Caterpillar Cummins 14603 Detroit Diesel 7SE298 Freightliner 48-22880 GM 1899M John Deere H24A1 John Deere H24C1 MTU Mack Truck Navistar B-1 TMC RP-329 Volvo-GM Heavy Truck AUTOMOBILE ASTM D-3306 ASTM D-4340 CID A-A52624 Chrysler MS 7170 Section A & B 1-4 Ford ESE- M97B44-A Section 3.1.1 &3.1.2 GM 1825M Freeze/Boil Protection Chart *using a 15psi pressure cap Unit UPC 0,74804-0056-8 Case UPC 0-74804-10560,5 Case SCC-141-00-74804-00560-5 CHEMICAL PROPERTIES Miles DEXRON® III / MERCON® AUTOMATIC TRANSMISSION FLUID MILES DEXRON® III / MERCON® FLUID is a premium quality, multi-purpose automatic transmission fluid specially formulated for new ~nera!io~, electronically controlled nsm~sslons. This fluid may also be used in previous transmissions built by General Motors, Chrysler, Ford (except where type "F" is required) and most foreign manufacturers. MILES DEXRON® III / MERCON® FLUID meets and exceeds the requirements of DEXRON® liE, DEXRON®II,DEXRON®,DEXRON®/MERCON® and TYPE A suffix transmission fluids. This fluid is also formulated to exceed the performance requirements of Allison Transmission Division C-4, and various hydraulic manufactures' antiwear hydraulic fluid specifications. FEATURES AND BENEFITS MILES DEXRON® III / MERCON® FLUID can be for virtually all automatic transmission )lications, resulting in appreciabie savings. This formulation provides for superior cold temperature performance, excellent wear protection and a wide range of seal compatibility. MILES DEXRON® lit / MERCON® FLUID provides superior frictional characteristics and excellent friction retention resulting in smooth shifting. This fluid is fortified against rust and corrosion, and provides excellent oxidation resistance. Through the use of a non-foaming additive, this fluid meets all requirements for foam protection. MILES DEXRON® III / MERCON® FLUID is dyed red for easy identification. RECOMMENDATIONS MILES DEXRON® III / MERCON® FLUID is recommended for the following applications: DEXRON ® is a registered trademark of GM CORP · Where DEXRON® III, DEXRON® liE, DEXRON® II, DEXRON® or TYPE A fluid is required · Where MERCON®, M2C138-CJ OR M2C166-H Fluids are required · For all automatic transmissions built by GM and Chrysler · For all 1979 or newer transmissions built by Ford (except Ford FMX and pre-1080 C-4 transmissions) · For automatic transmissions in imported cars and trucks built by Audi, BMW, Fiat, Honda, Hyundai, Isuzu Mereedes-Benz, Mitsubishi, Nissan, Porsche, Saab, Subaru, Toyota, Volkswagen and Volvo · For service where Allison C-4 Fluids are recommended · For use in hydraulic and compressor systems where superior Iow temperature flowability is required · For use in torque converters, power shift transmissions, hydrostatic transmissions, Caterpillar TO-2, Hagglunds-Dennison HFO, Vickers, and Sundstrom pump service · For service where Chrysler fluid M7716 is required Miles automatic transmission fluid, DEXRON® III / MERCON®, has been formulated specifically to meet a wide range of automatic transmission requirements. It can virtually service all of your transmission needs. The use of this fluid ensures both superior pedorrnance and outstanding economy. PROPERTIES: MILES DEXRON® IIII MERCON® FLUID GM License # F-30157 Mercon License # M-940114 Allison Approval # C4-17911493 Gravity, APl ~ 60 °F 31.4 Viscosity Index 190 Viscosity ~ 40 °C 36.5 cst Viscosity (~ 100 °C 7.8 cst Flash, °C 177 Pour Point, °C -40 Brookfield ~ -40 °C 17,500 cp TAN 1.2 MERCON ® is a registered trademark of FORD MOTOR CO MILES PETROLEUM CO,, INC. 66 marine street, Farmingdale New York 800 564-8777 IL MILES SUPER RED GREASE SUPER RED GREASE is premium quality, all-purpose, non-melting EP #2 grease. It is specially formulated with extreme pressure and anti-wear additives to provide heavy- ty service. It is also designed to provide perior lubrication protection over a wide temperature range, in a variety of industrial, heavy equipment and automotive applications. Features and Benefits MILES SUPER RED is one of very few greases able to withstand heavy shock load and impact pressures of 50 Timkin load capabilities. This grease has excellent adhesive and cohesive properties. It resists most acids, dirt, weather, water, salt spray, steam and oxidation. MILES SUPER RED is composed of high viscosity components. These provide for thick shock absorbing oil film protection, and greater ~ater resistance than conventional multi "'"purposes greases. MILES SUPER RED is formulated with extreme pressure additives, which provide superior "cushioning" that reduces shock and noise, offering protection when extreme pressure conditions are present. It performs at a wide variety of temperatures, up to 550° F. MILES SUPER RED GREASE is formulated with tacky additives, which provide for improved impact resistance resulting in "no pound out or thin out". This grease seals out dustJdirtJcontaminants and contains special corrosion and rust inhibitors. It provides excellent outdoor/indoor resistance to salt water and fresh water wash out. What this means to you is the prolonged life of metal parts, resulting in increased operating economy. Recommendation MILES SUPER RED is recommended for use anywhere premium quality extreme pressure grease is required. It provides superior performance and is recommended for in plant application to slides, gears, ways and all types of plain and anti-friction bearings. MILES SUPER RED provides superior protection for all on and off highway vehicle use. It is recommended for chassis and wheel bearing lubrication, heavy construction equipment lubrication, marine equipment lubrication and various other heavy duty applications, as well as light loads. MILES SUPER RED provides outstanding protection against rusting, including salt and water exposure, and incorporates a tackifler to resist water washout. It therefore provides excellent lubrication even when contaminated by water. This extreme pressure grease withstands heavy shock loads and resists thinning in service. Properties N.LG.I. GRADE 2 PENETRATION @ 77°F 60 STROKES 273 ~77°F 100,000 STROKES 298 WORKED PENETRATION 265-295 DROPPING POINT °F 560 COLOR & APPEARANCE RED/SMOOTH TEXTURE TACKY TIMKEN OK LOAD 50 RUST TEST PASS WHEEL BEARING LEAKAGE % LOSS 325 °F .6 WATER WASHOUT % LOSS ~175°F 3.7 WATER SPRAY-OFF % LOSS 52 4 BALL EP TEST WELD LOAD, kg 250 4 BALL WEAR SCAR, mm 40 kg,1200rpm,1 .4 hr 66 marine street, Farmingdale New York 800 564-8777 #9182 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southoid, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successively, commencing on the 12th day of February, 2009. , ~.~.~,.__~ ~ Principal Clerk Sworn to before me this 2009. A.M., Thursday, February 26, 2~9 CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK No, 01-V06105050 Qualified In Suffolk County LEGALNOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of Lubricants by the Town of Southold for Calendar Year 2009. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, February 26, 2009 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Lubricants", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: February 3, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON February 12, 2009 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. ELIZABETH A. NEVILLE TOWN CLERK REGISI'RAR DF VITAL S FA F[STICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INEORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NeW York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL To: From: Dated: Re: Brown's Letters Data Construction Dodge Reports Burelle's Information Services Linda Cooper, Deputy Town Clerk February 19, 2009 2 Bids for Purchases by Solid Waste District & Town of Southold Number of Pages (including cover): 3, If total transmittal is not received, please call 631-765-1800. COMMENTS: Bid Notice: Purchase of Lubricants Purchase of New Hammers for CBI Brush Grinder OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD ELIZABETH A~ NEVILLE, TOWN CLERK, RMC, CMC 53095 MAIN ROAD P.O. BOX 1179 SOUTHOLD, NEW YORK I/971 Bi-Lo Industries 145 Brook Avenue Deer Park, NY 11729 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD ELIZABETH A. NEVILLE, TOWN CLERK, RMC. CMC 53095 MAIN ROAD P.O. BOX 1179 SOUTHOLD, NEW YORK 11971 Miles Petroleum Co., Inc 66 Marine Street Farmingdale, NY 11735 TOWN OF SOUTHOLD LUBRICANT SPECIFICATIONS (For 2009 Calendar Year Bid) The Town of Southold herein seeks bids for calendar year 2009 for the supply of lubricants (motor, hydraulic, and gear oils; transmission fluid; chassis and heavy wear joint grease) to the Town Department of Solid Waste. The specifications for motor oil and hydraulic oil are intended to be consistent with those required by the State of New York OGS contracts as follows: Motor Oil: Reflects specifications in Contract Award 21376-RA, October 1 2009 - September 30, 2009. Hydraulic Oil: Reflects specifications in Contract Award 21304-RA, August 1 2008 - July 31 2009. REGARDLESS OF THE PRICES RECEIVED 1N RESPONSE TO THIS BID, THE TOWN RESERVES THE RIGHT TO PURCHASE LUBRICANTS THROUGH THE NEW YORK STATE OGS CONTRACTS SHOULD IT BE DEEMED IN THE BEST INTEREST OF THE TOWN TO DO SO. RETURNABLE DRUMS: All 55 gallon drums delivered under a contract(s) awarded pursuant to this bid shall remain the property of the contractor, unless otherwise requested by the Town. COLOR: The hydraulic oil provided under this bid shall be colored blue using an oil soluble dyestuff which is completely miscible. The dyestuff shall be added at the factory or distributor/contractor level and shall be reasonably consistent in shade throughout the product. The degree of this blue shading shall readily distinguish this hydraulic oil from other oils present in the event of (a) leakJs. NOTE: Hydraulic oil provided shall contain no particles larger than that which will pass through a 10 micron filter. Southold Town Department of Solid Waste 10/2008 Page 2 of 9 The intent of this Invitation for Bid is to establish an Annual Contract for the Purchase of Oil and Grease/Lubricants for the Southold Town fleet of vehicles. 1. GENERAL REQUIREMENTS 1.1 Vendor/Supplier shall furnish all labor, personnel, service, supervision, administration, management, inside delivery, shipping, handling, transportation, fuel surcharges, incidentals, material, supplies, and documentation necessary to perform the requested services and provide the required product. 1.2 Price Adjustments/Increases: The Town recognizes that, as is the case with diesel fuel, the market price of mineral oil-based lubricants can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of labor and/or materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey. A price increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective thirty (30) calendar days after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall be presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to the Town. The price increase shall not exceed five (5%) percent over a ninety (90) calendar day period and shall be limited to the actual increase incurred by the awarded vendor(s) whichever is the "least amount of increase". Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BO.ARD OF.A REQUEST FOR .A PRICE INCRE.ASE WILL NOT FREE .A VENDOR FROM ITS' RESPONSIBILITIES UNDER .A CONTRACT.AW.ARDED PURSU.ANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. 1.3 Minimum Order Requirements: One Hundred Dollars ($100.00) per order release. 1.4 1.5 The Town of Southold does not guarantee any quantities to be purchased under this contract. The quantities indicated in the bid are for evaluation purposes only and may not reflect the actual quantity required during the duration of the contract. All materials/supplies requested by the Town must be of the highest quality and must conform to appropriate standards. 1.6 All oils, grease, and lubricants must be virgin unless otherwise specified. Southold Town Department of Solid Waste 10/2008 Page 3 of 9 1.7 All oils, grease, and lubricants shall be premium grade properly refined from petroleum crude and shall not contain any water or sediment. All products must meet or exceed the warranty requirements for all major automotive and heavy equipment manufacturers. Southold Town Department of Solid Waste 10/2008 Page 4 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) 1.8 All oils, grease, and lubricants furnished under this contract must meet or exceed American Petroleum Institute (API) standards. 1.9 All drums furnished under this contract shall be properly sealed to prevent leakage. 1.10 Products furnished in drums are to be priced on an exchange basis with no provisions for deposits as the drums will remain the property of the supplying Vendor/Supplier. If for any reason a container or drum is lost, stolen, or permanently damaged (must be documented by Town representative or personnel prior to leaving delivery and pick-up point). 1.12 Vendor/Supplier shall retrieve and properly dispose of all empty drums when delivering new products at no additional charge to the Town. If drums are missing bung plugs awarded Vendor/Supplier shall be responsible for replacing plugs before transporting. 1.13 Material Safety Data Sheets (MSDS's) and Placards must be fumished at the time of delivery as specified by the State and Federal regulations. 1.14 Labeling Requirements: All containers, cases and drums must be labeled with petroleum companies' approved company labels, in accordance with all O.S.H.A. labeling requirements. Shipments containing improperly labeled merchandise will be rejected and returned to the supplier at no charge to the Town. Repeated occurrences of improperly labeled merchandise may result in cancellation of contract. Furthermore, all containers will have the API's Service Symbol and Certification Mark prominently displayed on the petroleum companies' approved labels as they identify quality engine oils for gasoline- and diesel-powered vehicles. Oils displaying these marks meet performance requirements set by U.S. and international vehicle and engine manufacturers and the lubricant industry. 1.15 Brand name or trade name are for reference only such identification is intended to be descriptive and is not intended to be restrictive or limit competition Other products will be considered for award if such products are identified in the bid and are determined by the Town to meet its needs. Products substantially equivalent to those designated shall qualify for consideration. Bids on brands other than those listed are subject to approval based on evaluation. 1.16 Technical and Descriptive Literature: Bidders shall include the complete manufacturer's technical and descriptive literature regarding the brand and material your firm is proposing to utilize for this project. Literature shall be sufficient in detail in order to allow full and fair evaluation of the offer submitted. 1.17 Substitutions: Written notification is required to the Office of the Southold Town Clerk, P.O. Box 1179, Southold, NY 11971 on any and all notice of discontinuance or substitution of a product. In the event that a manufacturer discontinues a product and/or model, the Town may allow the successful Vendor/Supplier to provide a substitute for the discontinued item or may cancel the contract item. Southold Town Department of Solid Waste 10/2008 Page 5 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) If the Vendor/Supplier requests permission to substitute a new product or model, the cost of a substituted item shall be the same or less than the cost of the awarded item. In addition, the vendor/supplier may be required to provide the following to the Town: 1.17.1 1.17.2 1.17.3 1.17.4 1.17.5 Written approval and authorization from the Ordering Department, subject to approval from the Southold Town Attorney and/or the Southold Town Department of Finance and Accounting, and/or the Southold Town Board, as may be required.. Documentation that provides clear and convincing evidence that the substitution item meets or exceeds the written specifications required by the original Invitation for Bid. A sample of the substituted item whereupon the Ordering Department must provide written confirmation to the Vendor/Supplier that the substitution is acceptable before approving delivery. Documentation from the manufacturer that the product of model has been discontinued. Documentation that names the replacement product or model. 1.18 An y unauthorized substitution will be picked up by the Vendor/Supplier within five (5) business days upon notification by Ordering Department. Failure to pick-up the product item(s) within the five (5) business day period (unless other arrangement have been approved in advance) will be considered a donation to the Town of Southold. Warranty: The successful bidder must warrant all items to be free from defects in material and workmanship. Upon notice by the Town Vendor/Supplier will promptly repair or replace Without charge any product furnished under this contract that is found not to comply with the specifications or defective. 1.19 Ordering Authority: Vendor/Supplier should understand that any request for purchase of material, goods, or services shall be accompanied by a valid Purchase Order Number issued by the Ordering Department. 1.20 Delivery Timeframe: All products and supplies covered under this solicitation request shall be delivered within three (3) business days (not including weekends and holidays) after receipt of order. 1.21 Delivery Violation: It shall be the Contractor's responsibility to meet the Town's delivery and performance requirements, as called for in the bid specifications. Southold Town reserves the right and will be held free from any liabilities to obtain services or products on the open market in the event the Contractor fails to make delivery or perform in accordance to terms stated herein and any and all price differential will charge against the Contractor. Southold Town Department of Solid Waste 10/2008 Page 6 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) 1.22 Delivery/Shipment must be FOB (Freight on Board) Destination. The term FOB Destination shall mean delivered and un-loaded inside on-site at the Town designated address with all charges for handling, freight, transportation and unloading paid by the awarded Vendor/Supplier. Delivery shall be made to the location specified on the purchase order. The awarded vendor/supplier shall insure the product(s) for all risk of loss or damage. The awarded Vendor/Supplier shall retain title and control of goods until they are delivered and the contract coverage has been completed. All claims for visible or concealed damage shall be filed by Vendor/Supplier. The Town will notify the awarded Vendor/Supplier of any damaged goods or products and shall assist the Vendor in arranging for inspection. 1.23 All deliveries shall be completed during normal business hours and days: 8:00 a.m. - 4:00 p.m., Monday through Friday, excluding weekends and Town holidays. The Contractor/Supplier should be prepared to handle all products/materials during delivery, including all unloading and loading, without the assurance of any help from Town personnel, and must notify his truckers or delivery firms accordingly. Primary delivery will be to the following location(s): Southold Town Municipal Solid Waste Transfer Station 6155 Cox Lane Cutchogue, NY 11935 Tel: 631-734-7685/Fax: 631-734-7976 1.24 Shipping Documents: A packing list or other suitable shipping documents shall accompany each shipment and shall include the following: 1.24.1 Name and address of the Vendor/Supplier; 1.24.2 Name and address of the Ordering/Requesting Department; 1.24.3 Town Purchase Order Number; 1.24.4 A description of material shipped, including item number, quantity, number of containers and package number, if applicable. 1.25 Invoicing Requirements: All item(s) purchased by the Town, whether picked up or delivered, shall be accompanied by a proper invoice billed to the appropriate Town department per the purchase order instructions. All invoices shall include the following information: 1.25.1 Soulhold Town Departmental Purchase Order Number 1.25.2 Description of material, including item number, and any backorders 1.25.3 Unit Price for each 1.25.4 Quantity Shipped 1.25.5 Date of Delivery Southold Town Department of Solid Waste 10/2008 Page 7 of 9 Specifications: Sonthold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) Invoices shall be sent to the: The Ordering/Requesting Department indicated on the purchase order 1.26 The successful Vendor/Supplier shall assign an account representative to the Town of Southold. This representative shall be responsible for but not limited to: 1.26.1 Coordinating all orde rs and shipments 1.26.2 Coordinate with using Town Departments 1.26.3 Provide the Ordering Department with a quarterly usage report delineating the acquisition activity governed by the Contract. 1.27 Award: The Town of Southold shall award this contract to the lowest responsible and responsive bidder(s) who best meets the terms and conditions of the bid. The award will be made on basis of price and product evaluation. The Town of Southold reserves the right to reject any or all bids in whole or in part, to make multiple awards, partial awards, award by types, item by item, or lump sum total, whichever may be most advantageous to the Town. 1128 Failure to comply with requirements stated in theses specifications will results in the termination of contract due to non-performance. Southold Town Department of Solid Waste 10/2008 Page 8 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 BID PRICE SHEET FOR TOWN OF SOUTHOLD BID ON OILS AND LUBRICANTS: 2009 BID OF (Name of bidding entity) BID ITEM: OILS AND LUBRICANTS * BID DATE: NO. EST. UNIT OF TOTAL QTY.** MEASURE DESCRIPTION BRAND UNIT PRICE BID PRICE (based on est. qty.) 1. 20 55 gal. Drums 15W-40 Lubricating Oil 2. 10 55 gal. Drums Hydraulic Oil, 1SO Grade 32 Gear Lubricant, Semi- 3. 5 5 gal. Bucket Synthetic, SAE 80W-90 Anti-Freeze 4. 2 55 gal. Drums [Ethylene Glycol Base] 5. 10 55 Gal. Drums Transmission Fluid Heavy Duty Chassis Grease 6. 5 120 lb. Drums Extreme Pressure Grease 7. 30 Cartridges (14- ESTIMATED TOTAL: See attached Product Specifications for all items. * For Town Department of Solid Waste only. Expect greater quantities if used by other Departments. Town Specifications: Southold Town Bid on LUBRICANTS 2009 Southold Town Department of Solid Waste 10/2008 Page 9 of 9 PRODUCT SPECIFICATIONS 1. SAE 15W40 DIESEL ENGINE MOTOR OIL Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or low sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, farming and high speed marine diesel engines. Approved against MACK'S EO-M Plus specifications and Cummins CES 20076 specifications. Brand Comparison: Miles "ALL-SPEC Super" oil or equaL Only oils with the commercial API rating of Cd-4 (or better if/when available) will be accepted. 2. ANTI-WEAR (AW) HYDRAULIC OIL - ISO GRADE 32 Anti-wear hydraulic and circulating fluids formulated with high quality base stocks and thermally stable additives. Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or low sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, farming and high speed marine diesel engines. Approved against Allison C-4 and Caterpillar TO-2 specifications. Brand Comparison: Miles "Stratus Premium Anti-Wear Industrial" Hydraulic Oil or equal. GEAR OIL - HEAVY DUTY, SAE 80W-90 Multi-gear and High Temperature Gear Oil. Petroleum based gear oils. Must meet or exceed the requirements of AP1 Service designation GL-5/MT-1 and MIL-PRF-2105E. Keeps critical parts clean of deposits and sludge when subjected to high temperature service. Protect gear equipment under heavily loaded conditions against surface stress. Brand Comparison; Miles MPI Premium or equal. 4. ANTI-FREEZE (ENGINE COOLANT) UNIVERSAL - GREEN Single phase ethylene gycol based, universal. For use in both heavy duty diesel and automotive engines particularly those containing aluminum alloys. 5. AUTOMATIC TRANSMISSION FLUID Shall meet or exceed the requirements for applications requiring General Motors Dexron 111/(F-30166) and Ford Mercon (M931113 ). Shall meet the requirements of Ford ESP-M2C 138CJ and ESP-M2C 166H. 6. MULTIPURPOSE LITHIUM LUBRICATING GREASE - No. 2 Lithium complex, water resistant, extreme pressure grease for heavy duty chassis applications. Brand Comparison: Miles Extreme Red or equal. 7. MULTIPURPOSE GEAR GREASE - No. 8 Longer-lasting, high temperature, water-resistant, extreme pressure Grease for extreme load joints. A synthetic high temperature EP grease that will stay in place under all weather and load conditions. Brand Comparison: Black Bear HT No. 8 or equal Southold Town Department of Solid Waste 10/2008 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Printed Name Company Address Phone Bid on: Lubricants STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly swom, says that on the /O''~'~ day of ,~'d~ ,2009, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Re: Rebid of Lubricants SWD Southold Town Clerk Sworn before me this //r~ day of -od~.~,. ,2009. Notagy Public [ ' LtNDA J COOPER NOTARY PUBLIC, State of New York NO, 01 C04822563, Suffolk Term Expires December 31, 20 Page 1 of 1 Cooper, Linda From: Cooper, Linda Sent: Thursday, February 05, 2009 1:42 PM To: JOAN ANN - Legals Cc: Bunchuck, Jim; Neville, Elizabeth; Corcoran, Kieran; Finnegan, Patricia; Krauza, Lynne Subject: Legal notice - bid for Lubricants Attachments: Lub notice 2 due 2-26-09.doc Joan Ann - Please confirm receipt of this notice for "bid for lubricants" Thank you. 2/5/2009 RESOLUTION 2009-126 ADOPTED DOC ID: 4743 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-126 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 3, 2009: RESOLVED that the Town Board of the Town of Southold hereby rejects all bids received for the bid opening on November 20~ 2008 for purchase of Lubricants for 2009 and authorizes and directs the Town Clerk to readvertise for bids for the Lubricants for 2009. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED IUNANIMOUS] MOVER: Vincent Orlando, Councilman SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Southold Town Board - Letter Board Meeting of 'e~F~mary 3, 2009 RESOLUTION 2009-126 - ADOPTED Item # 5.15 DOC ID: 4743 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-126 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 3, 2009: RESOLVED that the Town Board of the Town of Southold hereby reiects ali bids received for the bid opening on November 20~ 2008 for purchase of Lubricants for 2009 and authorizes and directs the Town Clerk to readvcrtise for bids for the Lubricants for 2009. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] F4OVER: Vincent Orlando, Councilman SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated February 4, 2009 Page 23 14/11 '08 l~I 09:50 FAX 631 765 6146 SOUT~0LD TOWN CLERK LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that scaled bids are sought and requested or thc purchase of Lubricants by the Town of Southold for Calendar Year 2009. SpecilScations and bid proposal foml may be obtained at the Office of the Town Clerk, Town of Southold, Town l lall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town flail, 5309.5 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 20, 2008 at which time they will be opened and read aloud in public. ~l~e Tovm Board of the Town of Southold reserves the right to reject any and all bids and waive any and all int'ormalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids nmst be signed and sealed in envelopes plainly marked "Bid on Lubricants", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, I¥om which the Town of Southold is exempt. Dated: October 21, 2008 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PI.EASE PUBLISH ON October 30, 2008 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrclle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bta~chuck ~001 14/11 '08 FRI 09:51 FAX 631 765 6145 S0[rflt0LD TOWN CLERK ~]002.__ ~0-8-2008 TOWN OF SOUTHOLD LUBRICANT SPECIFICATIONS fFor 2009 Cal~ndar Ye,'u' Bid) The Towu of Southold herein seeks bids for calendar year 2009 for the supply of lubricants (motor, hydraulic, and gear oils; transmission fluid; chassis and heavy wear joint grease) to the Term Department of Solid Waste. The specifications for motor oil and hydraulic oil are intended to be consistent with those required by the State of New York OGS contracts a~s follows: Motor Oil: Reflects specificatluns in Contract Award 21376-KA, October 1 2009- September 30, 2009. ltydraulic Oil: Reflects specifications in Contract Award 21304-KA, August 1 2008 - July 31 2009. REGARDLESS OF THE PRICES RECEIVED IN RESPONSE TO THIS BID, THE TOWN RESERVES TIlE RIGHT TO PURCHASE LUBRICANTS TI1ROUGH THE NEW YORK STATE OGS CONTRACTS SHOULD IT BE DEEMED IN THE BEST INTEREST OF THE TOWN TO DO SO. RE. TURNABLE DRUMS: All 55 gallon drams delivered under a contract(s) awarded pm'surest to this bid shall remain the property of the contractor, unless otherwise requested by the Town. COI.OR: The hydraulic oil provided under this bid shall be colored blue using an oil soluble dyestuff which is completely miscible. The dyestuff shall be added at the factory or distributor/contractor level and shall be reasonably consistent in shade throughout the product. The degree of this blue shading shall readily distinguish this hydraulic oil from other oils present in the cvent of(a) leal,ds. NOTE: Hydraulic oil provided shall contain no particles larger than that which will pass through a I0 micron filter. Southold Town Department of Solid Waste 10/2008 14/11 '08 FRI 09:51 FAX 631 765 6145 SOUTHOLD TOWN CL~R_K ~003 Page 2 of 9 1.3 1.4 1.5 1.6 The intent of this Invitation for Bid is to establish an Annual Cont]'act for the Purchase of Oil and Grease/I,ubricants for the Southold Town fleet of vehicles. 1. GENERAL REQUIREMENTS 1.1 Vendor/Supplier shall furnish all labor, perso~mel, service, supervision, administration, management inside delivery, shipping, handling, transpo~ttion, fuel s~trcharges, incidentals material, supplies, and documentation necessary to pert'onn the requested services and provide the required product. 1.2 Price Adjustments/Increases: The Town recognizes that, as is the case with diesel the market price of mineral oil-based lubricants can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on thc cost of labnr and/or materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request wlth thc Producer Price index or by performing a market survey, A price increase from a vendor's supplier alone is not sufficient documentation. If the Southoid Town Board agrees to and approves an upward adjustment in price, the T°wn shall issue written approval of the change, Any approved increase(s) in price will become effective thirty (30) calendar days after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall be presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to the Town. The price increase shall not exceed five (5%) percent over a ninety (90) calendar day period and shall be limited to the actual increase incurred by the awarded vendor(s) whichever is the "least amount of increase". Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BO. dRD OFA REQU&'ST FOR 21 PRICE INCREASE WILL NOT FREE.4 VENDOR FROM ITS' RF~¥PONSIBILITIES UNDER A CONTP~4CTAIrr'ARDED PURSUANT TO TItI$ BID. Price decreases are acceptable on inw~ice(s) preseuted for payment without documentation. Minimum Order Requirements: One Hundred Dollars ($100.00) per order release. The Town of' Southold does not guarantee any quantities to be purchased under this contract. The quantities indicated in the bid are for evaluation purposes only and may not reflect the acV.~al quantity required during the duration of the contract. All materials/supplies requested by the Town must be of thc highest quality and must conform to appropriate standards. All oils, grease, and lubricants must be virgin unless otherw/sc specified. Southold Town Department of Solid Waste 10/2008 14/11 '08 FRI 09:51 FAX 631 765 0145 SOUTHOLD TOWN CLERK [~004 Page 3 of 9 1.7 All oils, gre,',se, and lubricants shall be premium grade properly refined from petroleum crude and shall not contain any water or sediment. All products must meet or exceed the warrm~ty requirements for all major automotive and heavy equipment mmmfacturers. Southold Town Department of Solid Waste 10/2008 14/11 '08 Fill 09:52 FAX 631 705 6145 $0UTHOLD TOWN CLERK ~005 Page 4 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIKEMENTS (cont'd) 1.8 All oils, grease, and lubricants Furnished under this contract must meet or exceed American Petroleum Institute (APO standards. 1.9 Ail drtuns furnished under tiffs contract shall be properly scaled to prevent leakage. 1.10 Products furnished in drums are to be priced on an exchange basis with no provisions for deposits as the drums will remain the property of the supplying Vendor/Supplier. If' for any reason a container or drum is lost, stolen, or permanently damaged (must be documented by Town representative or personnel prior to leaving delivery and pick-up point). 1.12 Vendor/Supplier shall retr/eve and properly dispose of all empty drams when delivering new products at no additional charge to the Town. lfdrums arc missing bung plugs awarded Vendor/Supplier shall be responsible tbr replacing plugs belbre transporting. 1.13 Material Safety Data Sheets (MSDS's) and Placards must be furnished at the time of' delivery as specified by the State and Federal regulations. 1.14 Labeling Requirements: All containers, cases and drums nmst be labeled with petroleum companies' approved company labels, in accordance with all O.S.H.A. labeling requirements. Shipments containing improperly labeled merch~dise will be rejected and returned to the supplier at no charge to the Town. Repeated occurrences of improperly labeled merchandise may result in cancellation of contract, l:'urthcrmore, all containers will have the API's Service Symbol and Certification Mark prominently displayed on the petroleum companies' approved labels as they identify quality engine oils for gasoline- and diesel-powered vehicles. Oils displaying these marks meet performance reqnirements set by U.S. and intematimml vehicle and engine manufacturers and the lubricant industry. 1.15 Brand nmne or trade name ,are for reference only such identification is h~tended to be descriptive and is not intended to be restrictive or limit competition Other products will be considered for award if such products are identified in the bid and are determined by thc l'own to meet its needs. Products substantially equivalent to those designated shall qualify for consideration. Bids on brands other than those listed are subject to approval based on evaluation. 1.16 Technical and Descriptive Literature: Bidders shall include the complete manufacturer's teclmica[ and descriptive literature regarding the brand and material your firm is proposing to utilize for this project. Literature shall be sufficient in detail in order to allow full and/'air evaluation of the offer submitted. 1.17 Substitutions: Written notification is required to the Office of~he Southold Town Clerk, P.O. Box I 179, Southold, NY 11971 on any and all notice of d~scontmuance or substatubon ora product. In the event that a manufacturer discontinues a product and/or model, the Town may allow the successful Vendor/Supplier to provide a substitute for the discontinued item or may cancel thc contract item. Southold Town Department of Solid Waste 1012008 14/11 '08 FRI 09:52 FAX 631 765 614~5 SO[rrg0LI) TOWN CLERK ~]006 Page 5 of 9 1,18 1.19 -20 1.21 Specifications: Sot~thu/d Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) If the Vendor/Supplier requests permission to substitute a now product or model, thc cost of a substituted item shall be the same or less than the cost of the awarded item. In' addition the vendor/supplier may be required to provide the ollowmg to the Town: 1.17.1 Written approval mid authohzation fi'om the Ordering Department, subject to approval from the Southold Town Attorney and/or lhe Southold Town Department of Finance and Accounting, and/or the Southold Town Board, as may be required.. 1.17.2 Documentation that provides clear and convincing evidence that the substitution item meets or exceeds the written specifications required by the original Invitation fur ]Bid. 1.17.3 A sample of the substituted item whereupon the Ordering Department must provide written confirmation to tile Vendor/Supplier that the substitution is acceptable before approving delivery. 1.17.4 Documentation from the manufacturer that the product of model has been discontinued. 1.17.5 Documentation that names the replacement product or model. An y unauthorized substitution will be picked up by the Vendor/Supplier within five (5) business days upon notification by Ordering Department. Failure to pick-up the product item(s) within the five (5) business day period (unless other arrangement have been approved in advance) will be considered a donation to the "['uwn of Southold. Warranty: )'he successful bidder must wammt all items to be free from defects in material and workmanship. Upon notice by the Town Vendor/Supplier will promptly repair or replace without charge any product furnished under this contract that is lbund not to comply with the specifications or defective. Ordering Anthority: Vendor/Supplier should understand that any request for purchase of material goods, or services shall be accompanied by a valid Purchase Order Number issued by the Ordering Department. Delivery Timeframe: All products and su lies coy"-.-" ' pp ,~,~u under th~s solicitation request shall be delivered within three (3) business days (not including weekends and holidays) after receipt of order. Delivery Violation: It shall be the Contractor's responsibility to meet the Town's dclive~3~ and performance requirements, as called for in the bid specifications. Southold Town reserves the right and will be held free from any liabilities to ubtain serviccs or products on the open market in the event the Contractor fails to make delivery or perform in accordance to terms stated herein ~md any and all price differential will charge against the COntractor. Southold Town Department of Solid Waste 10/2008 14/11 '08 FRI 09:$2 FAX 631 765 6145 $OUTHOLD T0~N CLERK [~007 Page 6 of 9 Spccifications: Southold Town Bid on LUBRICANTS 2009 1.22 1.23 GENERAL REQUIREMENTS (cont'd) Delivery/Shipment must be FOB (l"reight on Board) Destination. The term FOB Destination shall mean delivered and un-loaded inside on-site at the Town designated address with all charges for handling, freight, transportation and unloading paid by thc awarded Vendor/Supplier. Delivery shall be made to thc location specified on the purchase order. The awarded vendor/supplier shall insure the product(s) for all risk o£ ess or damage. The awarded Vendor/Supplier shall retain title and control of goods until they are delivered and the contract coverage has been completed. All claims for visible or concealed damage shall be filed by Vendor/Supplier. The Town will notify the awarded Vendor/Supplier of any damaged goods or products and shall assist the Vendor in arranging for inspection. All deliveries shall be completed during normal business hours and days: 8:00 a.m. - 4:00 p.m., Monday through Friday. excluding weekends and Town holidays. The Contractor/Supplier should be prepared to handle all productshnaterlals during delivery, including all unloading and loading, without the assurance of any help from Town personnel, and must notify his truckers or deliveD, firms accordingly. Primary delivery will be to the following location(s): Southoid Town Municipal Solid Waste Transfer Station 6155 Cox Lane Cutehogue, NY 11935 Tel: 631-734-7655/Fax: 631-734-7976 1,24 1.25 Shipping Documents: A packing list or other suitable shipping documents shall accompany each shipment and shall include the following: 1.24.1 Name and address of the Vendor/Supplier 1.24.2 Namc and address of the Ordering/Requesting Department; 1.24.3 Town Purchase Order Number; 1.24.4 A descriptinn of material sh/pped, including ilem number, quantity, number of containers and package number, if applicable. Invoicing Requirements: All item(s) purchased by the Town, whether picked up or delivered, shail be accompanied by a proper invoice billed to the appropriate Town department per the purchase order instructions. Al/invoices shall include the follow/rig information: 1.25.1 Southold Town Departmental Purchase Order Number 1.25.2 Description of material, including item number, and any backorders 1.25_3 Unit Price for each 1.25.4 Quantity Shipped 1.25.5 Date of Delivery Southold Town Department of Solid Waste 10/2008 14/11 '08 FRI 09:53 F~ 631 765 6145 SOUTHOLD TOWN CLERK [~008 Page 7 of 9 Specifications: Southold Town Bid on LDBRICANTS 2009 1.26 OENEKAL REQUIREMENTS (cobol'd) /m,oices shall be sent to the: The Ordering/Requesting Department indicated un the purchase order The successful Vendor/Supplicr shall assign an account reprcsentative to the Town of Southold. This representative shall be responsible for but not limited to: 1.26.1 Coordinating all ordc rs and shipments 1.26.2 Coordinate with using Town Departments 1.26.3 Provide the Ordering Departmcnt with a quarterly usage report delineating the acquisition activity governed by the Contract. 1.27 Award: The Town of Southold shall award tiffs contract to the lowest responsible and responsive bidder(s) who best meets thc terms and conditions of the bid. Thc award will be made on basis of'price mid product evaluation. The Town ~ Southold leserves the right to reject any or ali bids in whole or in part, to make multiple awards, partial awards, award by types, item by item, or lump sum total, whichever may be most advantageous to the Town. 1.28 Failure to comply with requirements stated in theses specifications will results in the termination of contract due to non-performance. Southold Town Department of Solid Waste 10/2008 14/11 '08 FAI 09:$3 F~ 631 765 61~$ SOUTHOLD TORN CLERK [~010 Page 9 of 9 PROD UCT SPECIFICATIONS SAE 15W40 DIESEL ENGINE MOTOR OIL Multi-grade and heavy duty fbrmulated to use in turbochargcd and rmturatly aspirated diesel engines in various types of service with either high or Iow sulfur fuels. Must m~et or exceed the requirements of mos. t manufacturers of heavy duty trucks, con~'uction, mining, farming and high ~eed marine diese~ engines. Approved against MACK'S EO-M Plus specifications and Cummins (:ES 20076 specifications. Braad Comparison: Mffes "/l££-$P£C Super" oil or equal. Only o/ls with the conm'tercial APl rating of (.:]-4 (or better ifAvhen available) wi]! be accgplec~ ANTI-WEAR (AW) IIYDILAULIC OIL - ISO GRADE 32 Anti-wear hydraulic and circulating fluids formulated with high quality base stocks and thermally stable additives. Mu/ti-grade and heavy duty formulated to use in tarbocharged and naturally aspirated diesel engines in various types of service with either high or Iow sulfur fuels. Must meet or exceed the requirements &most manufacturers &heavy duty trucks, eons~uction, mining, farming and high speed marine diesel engines. Approved against Allison C-4 and Caterpillar TO-2 specifications. Brand Comparison: Miles "Stralu$ Premium Anti-Wear lndua'lrial" I[ydraulic Oil or equal. GEAR OIL- HEAVY DUTY, SAE 80W-90 Multi-gear and I [igh Temperature Gear Oil. Petroleum ba.~ed gem' oils. Must meet or exceed the requirements o~"API Service designation GL-5/MT-] and MIb-PRF-2105E. Keeps critical parts clean o£ deposits and sludge when subjected to high temperature service. Prelect gear equipmem under heavily loaded conditions against surface stress. Br~l Comparison: Miles MPI Premium or equal. ANTt-FI~EEZE (ENGINE COOLANT) UNIVERSAL - GREEN Single phase ethylene gycol based, universal. For use in both heavy duty diesel and automotive engines particularly those containing aluminum alloys. AUTOMATIC TRANSMISSION FLUID Shall meet or exceed the requirements for applications requiring General Motors Dexron Ill/IF-30166) and Ford Morcon (M931113). Shall meet the requirements of Ford ENP-M2C138CJ and E ' ..SP-M2C 66H. MULTIPURPOSE LITHIUM LUBRICATING GREASE - No. 2 Lithium complex, water rcs slant, extreme pre;sum grca~e for heavy duty ~hassis applications. Brand C'ompari,~'on: Miles Extreme Red or equal. MULTEPURPOSE GEAR GREASE - No. 8 Longer-lasting high temperature, water-resistant, extreme pressure Grease for extreme Ioad.ioints. synthetic high temperature EP grease that will stay in place under all weather and load conditions. Braru~ Comparison; Black Bear HT N'o. 8 or equal. A Southold Town Department of Solid Waste 10/2008 Fleet Supreme EC" Engine Oil Fleet Supreme EC (Emission Compatible) is an APl C J-4 universal fleet engine oil developed for use in four-stroke cycle diesel engines designed to meet 2007 on-highway exhaust emission standards. It is specially formulated to protect exhaust aftertreatment devices such as diesel particulate filters (DPFs) and diesel oxidation catalysts (DOCs). It also is backward serviceable for use in pre-2007 diesel engines where APl Cl-4 PLUS, CI-4, CH-4, CG-4 or CF-4 oils are specified. Fleet Supreme EC is designed for use in mixed fleets with both on-highway and off-road equipment operating in varying climates and under varying loads and service conditions. It has excellent soot dispersancy to protect against soot-induced oil thickening and abrasive wear, and excellent oxidation resistance to help minimize deposit formation. The Iow-ash formulation is designed for compatibility with all exhaust emission control systems in modern diesel engines, and to help prolong DPF life. Fleet Supreme EC meets or exceeds the requirements of APl Service Categories C J-4, CI-4, CH-4, CG-4, CF-4 and SM. It is approved under the latest OEM specifications from Caterpillar, Cummins, Detroit Diesel, Mack, Mercedes and Volvo for use in their 2007 Iow-emissions engines. It is formulated for use in diesel engines operating on diesel fuels with sulfur content up to 500 ppm. However, for applications not using Ultra-Low Sulfur Diesel (ULSD), consult the engine manufacturer for recommended service interval. Applications · On-highway diesel trucks equipped with exhaust aftertreatment devices, such as diesel particulate filters and oxidation catalysts · Diesel engines equipped with EGR, ACERT or other emissions control technologies · Older diesel equipment with copventional, non-EGR engines · Off-highway construction, earth moving and mining equipment · Mixed fleets with diesel and gasoline-fueled vehicles Fleet Supreme EC meets or exceeds the requirements of: · APl Service C J-4, CI-4, CH-4, CG-4, CF-4, SM · APl CI-4 PLUS (SAE 15W-40) · ACEA E7-04, E5-02, E3-96 (SAE 15W-40) · Caterpillar ECF-3, ECF-2, ECF-la APl C J-4 Diesel Engine Oil For Low-Emission Engines Contact Information U.S, Customer Service: 1-800-822-6457 U.S. Technical Services Hot Line: 1-800-766-0050 International: +1-832-486-3363 E-mail address: lub~icants~ ~onocophillips.com · Cummins CES 20081 · Detroit Diesel Power Guard 93K218 (SAE 15W-40), Power Guard 93K214 (SAE 15W-40), 7SE270 (4-stroke cycle engines) · International (Navistar) diesel engines · Mack EO-O Premium Plus (SAE 15W-40), EO-M Plus (both grades) · Mercedes-Benz Sheet 228.3 (SAE 15W-40) · Volvo VDS-4, VDS-3, VDS-2 (SAE 15W-40) Features/Benefits · Excellent protection for new 2007 emissions-compliant engines and older diesel engines · Specially formulated to protect exhaust aftertreatment devices · Protects against particulate filter plugging · Excellent soot control for protection against abrasive wear and soot-induced oil thickening · Excellent resistance to viscosity and thermal breakdown at high temperatures · Protects against sludge and varnish formation · Protects against wear · Protects against rust and bearing corrosion · Good resistance to foaming and aeration Due to continual product research and development, the information contained herein is subject to change without notification. Copyright © 2007 ConocoPhillips Company. The ConocoPhillips logo, Conoco, the Conoco logo, Phillips 66, the Phillips 66 logo, 76 end the 76 logo are trademarks of ConocoPhillips Company in the U.S.A. end other countries. ~ · · CSB-074218644 ConocoPh lhps Fleet Supreme EC' Engine Oil Typical Properties SAE Grade 1 OW-30 15W-40 Density, g/cm' @ 15.6°C (60°F) 0.871 0.879 Color, ASTM D1500 4.0 4.0 Flash Point (COC), °C (°F) 227 (441) 227 (441) Pour Point, °C (°F) -45 (-49) -38 (-36) Viscosity, cst @ 40°C 81.2 117 cst @ 108°C 12.2 15.3 SUS @ 100°F 416 603 SUS @ 210°F 68.3 80.8 Viscosity Index 146 137 Cold Cranking Viscosity, cP 6~200 6~600 @ (°C) (-25) (-20) High-Temp/High-Shear Viscosity, cP @ 150°C 3.6 4.3 Sulfated Ash~ ASTM D874~ wt % 0.g7 0.97 Total Base Number (TGN), ASTM D2896 8.4 8.4 Zinc~ wt % 0.121 0.121 HealUq and Safety Information For recommendations on safe handling and use of this product, please refer to the Material Safety Data Sheet via http://w3.conocophillips, com/NetMSDS. Due to continual product research and development, the information contained herein is subject to change without notification. Co~ynght © 2007 ConocoPhillips Company. The ConocoPhillips logo, Conoco, the Conoco logo, Phillips 66, the Phillips 66 logo, 76 and the 76 logo are trademarks of ConocoPhillips Company in the U.S.A. and other co,Jntdes. ~,/ · · CSB*07 4218644 ConocoPhdhps Hydraulic AW Hydraulic AW is a general-purpose antiwear hydraulic oil developed for use in a wide range of industrial hydraulic system applications, especially in less demanding applications where premium performance is not required. It meets the performance requirements of Denison Hydraulics HF-2 and Vickem (Eaton) 1-286-S. General-Purpose Anfiwear Hydraulic Oil Hydraulic AW is available in three viscosity grades: ISO 32, 46 and 68. It is formulated with high-quality base oils and select additives to provide good wear protection for hydraulic pumps and motom, good oxidation resistance, and protection against rust and corrosion. It has good water-separating properties to minimize the formation of emulsions, and is resistant to excessive foam buildup that can cause poor or sluggish hydraulic system response. A##liGations · Industrial hydraulic systems · Hydraulic systems of mining equipment, including drills, loaders and shuttle cars · Air tools and other pneumatic equipment lubricated through air line lubricators · Chain drives · Moderately loaded enclosed industrial gears that do not require an extreme-pressure (EP) gear oil · Plain and rolling-element bearings in electric motors Hydraulic AW meets the performance requirements of: · Denison Hydraulics HF-2 · Vickers (Eaton) 1-286-S Features~enefits · Protects against wear · Good oxidation resistance · Protects against rust and corrosion · Good water-separating properties · Good foam resistance Contact Information U.S. Customer Service: 1-860-822-6457 U.S. Technical Services Hot Line: 1-800-766-0050 International: +1-832-486-3363 E-mall address: lubtfcants~ Gonocophillips,com Hydraulic AW Typical Propedies ISO Grade 32 46 68 Density, g/cm3 @ 15.6°C (60°F) Density, lbs/gal @ 15.6°C (60°F) Color~ ASTM B1500 0.866 0.871 0.874 7.21 7.25 7.28 0.5 0.5 0.5 Flash Point (COC), °C (°F) 216 (421) 227 (441) 238 (460) Pour Point, °C (°F) -18 (0) -18 (0) -18 (0) Viscasity~ cSt@40°C 32 46 68 cst @ 100°C 5.3 6.7 8.6 SUS@IOO°F 165 238 353 SUS @ 210°F 44.0 48.7 55.2 Viscasitylndex 96 96 96 Acid Number~ ASTM D974, mg KOH/g Foam Test, ASTM D892 0.4 0.4 0.4 Pass Pass Pass Oxidation Stability, TOST~ ASTM D943, hours >1,500 Rust Test~ ASTM D665 A Pass >1 ~500 >1,500 Pass Pass Zinc~ wt % 0.031 0.031 0.031 Health and Safety Informatian For recommendations on safe handling and use of this product, please refer to the Material Safety Data Sheet via http://w3.conocophillips.com/NetMSDS. Due to continual product research and development, the information contained herein ia subject to change without notification. Copyright © 2007 ConocoPhillips Company. The ConocoPhillips logo, Conoco, the Conoco logo, Phillips 66, He Phillips 66 logo, 76 and the 76 logo are trademarks of ConocoPhillips Company in the U.S.A. and other countries. ~,/ · · AWP-07 119 ConocoPhllllps o o7 76 MP Gear Lube 76 Lubricants MP Gear Lube is a multipurpose, extreme- pressure, APl GL-5 automotive gear lubricant specifically designed for use in passenger car and truck axles with hypoid gear sets. It is formulated to provide long service life and extended gear life in automotive differentials operating under varying conditions of speed, load, temperature and torque. The carefully balanced formulation is designed to minimize oxidative sludge and varnish formation, reduce wear, prevent scoring damage, and protect against metal fatigue and spalling damage under shock-load conditions. Applications MP Gear Lube is recommended for service fill of conventional differentials and for top-off of limited-slip differentials in passenger cars and trucks? It also is recommended for service fill of differentials, final drives and transfer cases in some off-highway equipment. It may be used in non-synchronized manual transmissions in trucks, buses and heavy equipment where the manufacturer specifies an APl GL-5 or MT-1 gear oil. MP Gear Lube meets or exceeds the requirements of: · APl Service GL-5, MT-1 · ArvinMeritor O76-A (SAE 85W~140), O76-D (SAE 80W-90), O76-E (SAE 75W-90) · Ford WSP-M2C197-A (SAE 80W-90) · Mack GO-J · MIL-PRF-2105E · SAE J2360 Features/Benefits · Excellent oxidation resistance and thermal stability to minimize sludge and varnish formation · Excellent thermal durability and extreme-pressure properties for extended gear life · High load-carrying capacity for protection against scuffing and wear · Protects against rust and corrosion · Good foam resistance ~Note: For complete drain and refill, many limited-slip differentials may require the manufacturer's specified gear lubricant or supplemental additive. Refer to the owner's manual for specific requirements. Multipurpose Automotive Gear Lubricant, APl GL-5/MT-1 Customer Service Number: 1-888-766-7676 Technical Hot Line: 1-800-435-7761 E-mail Address: 76lubricants@ conocophillips, com 76 MP Gear Lube Typical Propedies SAEGrade 75W-90 80W-90 85W-140 Density, g/cm" @ 15.6°C (60%') 0.877 0.880 0.900 Color~ ASTM D1500 1.5 3.0 4.0 Flash Point (COC), °C (°F) 196 (385) 212 (414) 216 (421) Pour Point, °C (°F) -42 (-44) -36 (-33) -12 (10) Viscosity, cP @ -40°C (Brookfield) 146,500 -- -- cP @ -26°C (Brookfield) -- 111,000 -- cP @ -12°C (Brookfield) -- -- 58,000 cst @ 40°C 104 137 324 cst @ 100°C 14.9 14.3 24.6 SUS @ IO0°F 533 717 1,724 SUS @ 210°F 79.1 76.8 122 Viscosity Index 150 101 97 Health and Safety Information For recommendations on safe handling and use of this product, please refer to the Material Safety Data Sheet via http://w3.conocophillips, com/NetMSDS. Due to continual product research and development, the information contained herein is subject to change without notification. Copyright © 2008 ConocoPhillips Company. The CenocoPhfllips logo, 76 and the 76 logo are trademarks of ConocoPhillipa Company in the U.S.A. and other countries. ~ . . CSB-083826721 ConocoPhdhps SHELLZONE® ANTIFREEZE/ COOLANT (Conventional) Product Description Shellzone® Antifreeze is a superior quality, single phase, ethylene glycol based antifreeze. It is a low silicate, all-purpose coolant designed for use in both automotive and heavy duty diesel engines (with thc use of SCA's). Shellzone Antifreeze Prediluted 50/50 is a 50/50 volume mixture of Shellzone Antifreeze with deionized water. Applications Shellzone Antifreeze is specially formulated to meet the stringent aluminum corrosion protection requixements of today's automotive engines. Because of its low concentration of silicate, it also complies with Cummins and other heavy-duty diesel engine manufacturer's silicate requirements. This product is also suitable for use in industrial intemal combustion engines where an antifreeze/coolant is required to provide protection against freezing, boil over, and corrosion. Features and Benefits Shellzone Antifreeze provides the following qualifies: · Universal formula for both automotive and heavy duty diesel engines (ASTM D 3306 mad ASTM D 4985) · Excellent heat transfer properties · Supeafior anti-foam characteristics · Superior corrosion protection for alUminum, brass, copper, solder, steel and cast iron · Low silicate formulation · Nitrite-free, amine-free mad borax-free · Concentrate mixes readily with dean tap water · Pre-diluted product is ready to use and requires no mixing for top-up and initial fill · Compatible with cooling system filters · Compatible with heavy duty diesel supplemental coolant additives · Compatible with conventional brands of coolant · 100% biodegradable in its pure unused form Approvals and Recommendations Shellzone Antifreeze meets: · ASTM D 3306 for automotive service · ASTM D 4985 for heavy duty diesel service Shellzone Antifreeze Prediluted 50/50 meets: · ASTM D 4656 for pre-blend automotive setwice · ASTM D 5345 for pre-blend heavy duty diesel service SOC: 691 - 12/02 Shellzone Antifreeze meets or exceeds the requirements of thc following specifications: (It should be noted that many heavy-duty diesel manufacturers are changing thehr requirements to simply requi~e ASTM D 4985) · AAMVA * Freightliner · General Motors GM1825M · General Motors GM1899M · ASTM D 3306 ind. D 4340 (Performance corresponding to GM6038M) · ASTMD 4985 * J.I. CaseJICS01 · Chrysler MS-7170 · JohnDeereH24Bl · cttmrnms 90T8-4 · John Deere H24C1 · Federal Specification A-A-870 · PACCAR · FordESE-M97B44-A · SAEJ1034 · Mack Track · TMC of ATA RP-302A Note: Shellzone is not an extended life coolant and requires the use of Supplemental Coolant Additives (SCA's) in heavy duty and industrial applications. For information on Shell's Rotella ELC Extended Life Coolant contact the technical information line at 800-782-7852. Typical Characteristics of Shellzone Antifreeze Typical Typical Concentrate 50/50 Code No. 94010 94067 Fluorescent Florescent Appearance Green Green Spceifxc gravity 60/60 °F 1.130 1.06 Freezing point, °F (ASTM D 1177) 50 vol % q.s. aqueous solution -34 -34 pH (ASTM D 1287), 1:2 dilution with water 10.5 10.3 Reserve Alkalinity (ASTM D 1121), as received 12.0 6.0 Silicate, % (as Anhydrous Alkali Metasilicatc) 0.09 0.045 For customers req~fir~ng bittcrant in thci~ coolant see table below for ShelLzone with bitterant added. P~oduct Name Shellzone Antifreeze/Coolant with Bitterant Product Code number 94050 Properties Same as code numer 94010 Handling and Safety Information Shellzone Antifreeze has a shelf life of about 18 months. Concentrate product should be muted before use. Always dispose of used coolant in accordance w~th local, state and federal guidelines. These products axe not to be used to protect thc inside of potable water systems against freeing. For information on the safe handling and use of this product, refer to its Materhfl Safety Data Sheet at http://www, equivashellmsds.com. For more information and availability, call 1+800-782-7852 or visit the World Wide Web: http://www, shell- lubricants.corn/. Super ATF Super ATF is a high-quality transmission fluid recommended for use in most GM and many Ford automatic transmissions in 2005 and earlier model-year vehicles that are no longer under warranty. It is formulated to provide the proper frictional characteristics for smooth, quiet shifting in electronically controlled automatic transmissions. It has excellent oxidation resistance for long fluid life, excellent Iow-temperature properties, protects against wear and helps minimize the formation of sludge and varnish. Applications Super AI'F is recommended for service fill in GM and Ford automatic transmissions in 2005 and earlier model-year vehicles that are no longer under warranty and do ~ require a MERCON®SP, MERCON~V, Type F or Type T-IV fluid. It also is recommended for use in import vehicles where the automaker specifies the same transmission fluid as used in GM vehicles for 2005 and earlier model-years. It also meets the performance requirements of Allison C-4. Super ATF may be used in industrial and mobile hydraulic systems operating over a wide temperature range. Super ATF is not recommended for use in automatic transmissions that require a GM DEXRON®-VI or Ford MERCON®V fluid for warranty coverage, or in continuously variable transmissions (CVT). Features/Benefits · Proper frictional properties for smooth shifting and excellent anti-shudder performance · Excellent thermal stability and oxidation resistance for long fluid life · Excellent iow-temperature properties · Protects against wear · Minimizes sludge and varnish deposits · Protects against rust and corrosion · Good seal compatibility · Suitable for both automotive and industrial applications Transmission Fluid For Older GM And Ford Automatic Transmissions Contact Information U.S. Customer Service: 1-800-822-6457 U.S. Technical Services Hot Line: 1-800-766-0050 International: +1-832-486-3363 E-mail address: lub~fcants~ conocophillips, com Density, 9/cm~ @ 15.6°C (60°F) Color, Visual SuperATF Typical Propedies 0.862 Red Flash Point (COC), °C (°F) 206 (403) Pour Point, °C (°F) -57 (-71) Viscosit~ cP @ -40°C (Brookfield) 17~000 cSt @ 40°C 35.4 cst@188oc 7.6 SUS@iOOOF 179 SUS@210OF 51.6 Viscosity lndex 193 Zinc~wt% <0.003 Health and Safety Information For recommendations on safe handling and use of this product, please refer to the Material Safety Data Sheet via http://w3.conocophi/lips, com/NetMSDS. Due to continual product research and development, the information contained herein is subject to change without notification. Copyright © 2007 ConocoPhillips Company. The ConocoPhillips logo, Coaoco, the Conoco logo, Phillips 66, the Phillips 66 logo, 76 and the 76 logo are trademarks of ConocoPhillips Company in the U.S.A. other countdes. ~ · · CSB-074067330 ConocoPhdhps Unoba 76~ Unoba EP is a multipurpose, extreme-pressure lithium grease developed for use in a wide variety of industrial and automotive applications. It is a versatile, general-purpose grease fer use in applications where operating temperatures and loads are moderate. Unoba EP is manufactured with high-quality naphthenic base oils, a lithium 12-hydroxysteamte soap thickener, antiwear and extreme-pressure additives, and rust and oxidation inhibitom. It has good load-carrying capacity far protection against wear, good oxidation resistance for long service life, protects metal parts against rust and corrosion, and is resistant to water washout. It has good resistance to structural breakdown and will not soften excessively during high-speed operation in rolling-element bearings. It forms a good seal to help minimize bearing contamination. Unoba EP is available in multiple grades for use in a wide variety of applications. It is an excellent grease for use in centralized lube systems. The semifluid grades may be used in enclosed industrial gearboxes where oil leakage is a problem. Applications · Plain and rolling-element bearings in compressors, fans, centrifugal pumps and other industrial equipment where operating temperatures and loads are moderate · Chassis parts, universal joints and water pumps on passenger care, light trucks and other mobile equipment · Track rollers, commercial lawn mowers, crushers and vibrating screens (semifluid grades) · Underground mining machinery and other enclosed gearboxes where oil leakage is a problem (semifluid grades) · Wheel bearings of passenger cars equipped with drum brakes · Centralized grease lubrication systems · General-purpose shop/industrial grease Featurns/Bcaefits · Multipurpose grease for use in a wide variety of applications · Good extreme-pressure and antiwear properties · Good shear stability · Good oxidation resistance · Protects against rust and corrosion Multipurpose Extreme-Pressure Lithium Grease Cu~omerSGwice Number 1-8~-766-7~6 Technical HA Line: 1-800-435-7761 E-mail Address: 76lubricants@ conocophillip$.com · Resists water washout · Suitable for use in centralized lube systems Unoba* EP Typical Properties NLGI Grade O0 0 1 2 ~ickenor Lithium Lithium Lithium Lithium Culor Green Green Green Green Dropping Point, °C (°F) -- 172 (342) 172(342) 172 (342) Density, lbs/gal 7.36 7.39 7.42 7.47 Penetra6on, Worked (60 strokes), ASTM D217 415 370 325 280 Texture Semifluid Soft-Smooth Smooth Smooth Oxidation Stability, ASTM D942~ 100 hours~ Pressure Drop, psi (kPa) 5 (35) 5 (35) 5 (35) 5(35) Rust Prevention, ASTM D1743 Pass Pass Pass Pass ~mken OK Load~ ASTM D2509~ lb Base Oil Properties: 45 50 50 50 Viscosit,/, cst@ 40°C 175 142 142 142 cSt@100°C 13.5 13.2 13.2 13.2 SUS@IOO°F 935 750 750 750 SUS@210°F 74 73 73 73 Viscosity Index 60 85 85 85 Usable Temperature Range, °C -21to 107 -18to 121 -18 to 124 -18t0 143 °F -5to 225 Oto 250 0to255 0to290 Health and Safety Information For recommendations on safe handling and use of this product, please refer to the Material Safety Data Sheet via http:/A4,3.conocophillips.com/NetMSDS. Typical properties are average values oniy and do not constitute a specification. Minor variations that do not affect product pedormanco am to I:m expected during normal manufacture, and at different I~ending locations. Product formulations are subject to change without notification. Copyright © 2008 ConocoPhillips Company. The ConocoPhillips logo, 76 and the 76 logo are trademarks of ConocoPhillips Company in the U.S.A. and other countries. SE CSB-O8 3826727 Conoc illips og/o L-427 Super Blue-Grease Kendall L-427 Super Blu-Grease is a high-quality, multipurpose, extreme-pressure (EP) lithium complex grease developed to satisfy the severe lubrication requirements of heavily-loaded plain and rolling-element bearings operating at moderate to high temperatures. It is NLGI GC-LB certified for use as a multipurpose automotive wheel bearing and chassis lubricant. L-427 Super Blu-Grease is manufactured with high-quality paraffinic base oils thickened with a lithium complex soap. It contains an extreme-pressure additive, a tackifler, and rust and oxidation inhibitors to provide excellent wear protection, excellent thermal stability at high temperatures, and excellent resistance to corrosion and water washout. It forms an effective seal to help minimize bearing contamination and provides a high level of adhesion to the bearing surface for improved retention, reduced leakage and enhanced resistance to water washout. Applications · Wheel bearings of passenger cars, trucks, high-performance vehicles, sport utility vehicles and motorcycles equipped with disc brakes · Ball joints, universal joints, other chassis parts and water pumps on passenger cars, trucks and other mobile equipment · Plain and rolling-element bearings operating under adverse conditions involving moisture and/or high temperatures · Industrial and mobile equipment that require a high-temperature, water-resistant, extreme-pressure grease L-427 Super Blu-Grease meets or exceeds the requirements of: · Mack Specification MG-C for Chassis Lube · NLGI GC-LB Features/Benefits · Excellent performance over a wide temperature range · Excellent wear protection · High load-carrying capacity · Protects against rust and corrosion · Excellent resistance to water washout · NLGI GC-LB certified L-427 Super Blu~-Grease Typical Properties NLGI Grade 2 Thickener Lithium Complex Color Blue Dropping Point, °C (°F) 260 (5(30) Density~ lbs/gal 7.37 Penetration~ Worked (60 strokes), ASTM D217 275 Texture Smooth/Tacky Four-Ball EP~ ASTM D2596~ Weld Load~ kgf Four-Ball Wear, ASTM D2266, Scar Diameter, mm Oxidation Stability~ ASTM B942, 100 hours, Pressure Drop, psi (kPa) Rust Prevention, ASTM D1743 250 0.45 5 (35) Pass T~mken OK Load~ ASTM D2509~ lb Water Washout Resistance~ ASTM D1264, Wt Loss @ 175°F~ % 45 Base 0il Properties, Viscosity (with polymer), cst @ 40°C 155 cst @ 100°C 19.0 SUS @ 100°F 801 SUS @ 210°F 96.5 Viscosit~ Index 139 Usable Temperature Range, °C -23 to 204 °F -10 to 400 Health and Safety Information For recommendations on safe handling and use of this product, please refer to the Material Safety Data Sheet via htlp://w3.conocophillips.com/NetMSDS. Due to continual product research and development, the information contained herein is subject to change without notification. Copyright © 2007 ConocoPhillips Company The ConocoPhillips logo, Kendall and the Kendall logo are trademarks of ConocoPhillips Company in the U.S.A. and other countries. ~ · · CSB-07 3084322 ConocoPhdhps ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2009 Lubricants Bid Opening 11/20/08 10:00 A.M. Bi-Lo Industries 145 Brook Avenue Deer Park, NY 11729 631-595-1328 Miles Petroleum Co., Inc 66 Marine Street Farmingdale, NY 11735 631-694-4488 Ext 11 See Attached See Attached 14/11 '08 FR! 09:$3 FAX 631 765 6145 SOUTff0LD TOWN CLERK ~]009 Paoe 8 of 9 Specifications: Southold Town Bid on LUBRiCANTs 2009 BID PRICE SHEET FOR 'FOWN OF SOUTHOLD BID ON OII,S AND LUBRICANTS: 2009 CNam¢ of' bidding entity) BID ITEM: OILS AND LUBRICANTS * BID DATE: EST. UNIT OF QTY.** MEASURE DESCRIPTION 20 55 gal. Drums I 0 55 gal. Drums 5 Bucket 2 55 gal, Drums 10 55 Gal. Drums 5 120 lb. Drums 30 Cartridges ( 14- i 5W40 l.ubricating Oil l lydraulic Oil, ISO Grade 32 Gear Lubricant, Semi- SAE 80W-90 Anti-Freeze [Ethylene Glycol Base] __ Transmission Fluid Heavy Duty Chassis Grease BRAND UNIT BID PRICE ESTiMA. TED TOTAL: See attached Product Specifications for all items. For Town Department el'Solid Waste only. Expect greater quantities if used hy other Departments. Town Specifications: $ouihold Town Bid on LUBRICANTS 2009 Southold Town Department of Solid Waste 10/2008 1~/11 '05 FRI 09:$3 FAX 631 755 61~$ SO[r~HOLD TOWN CLERK (~011 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies ~hal this bid has been arrived at by/he bidder independently and has been submitted without collusion with any other vendor o f m.~terials, supplies or equipment of the type described in the invitation for bids, and thc contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belie(, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the offici_a! opening of the bid. ~ Signed: -. ~)~/~ __ _ (it' any) Company Name Mailing Address Phone Number BID ON Lubricants 2009 .! Page 8 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 BID PRICE SHEET FOR TOWN OF SOUTIIOLD B~D ON OILS AND LUBRICANTS: 2009 BID OF ///~//5~~/~/~/T.~ec~//f ~ .,~--~<__... (Name of bidding entity) BID ITEM: OILS AND LUBRICANTS * B I D DATE: NO. EST. UNIT OF' TOTAL Q'FY.** MEASURE DESCRIPTION BRAND UNFF PRICE BID PRICE (based on est. qty.) '. 20 55 gal Drums 15W-40 Lubricating Oil 2. 10 55 gal. Drums Hydraulic ()il, ISO Grade ,/~/ Gear Lubricant, Semi- 4.7 3. 5 5 gal. Bucket Synthetic, SAE 80W.90 _ Anti-Freeze 4. 2 55 gal. Drums [Ethylene Glycol Basel 5. lO 55 Gal. Drams Transmission Fit, id Heavy Duty Chassis Grease 6. 5 120 lb. Drums /¢c/~(' Extreme Pressure Grease - '- 7. 30 Cartridges ( 14- _ _ oz. Z- See attached Product Specifications for all items. ** For Town Department of Solid Waste only. Expect greater quantities if used by other Departments. Town Specifications: Southold Town Bid on LUBRICANTS 2009 Southold Town Department of Solid Waste 10/2008 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: ~ Print name Corporate Title (il' any) Company Name Mailing Address ~3c(' ~ ~?~/C. Phone Number BID ON Lubricants 2009 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of Lubricants by the Town of Southold for Calendar Year 2009. Specifications and bid proposal lbrm may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 20, 2008 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Lubricants", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, t~deral, state, or local, from which the Town of Southold is exempt. Dated: October 21, 2008 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON October 30, 2008 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck 10-8-2008 TOWN OF SOUTHOLD LUBRICANT SPECIFICATIONS {For 2009 Calendar Year Bid) The Town of Southold herein seeks bids for calendar year 2009 for the supply of lubricants (motor, hydraulic, and gear oils; transmission fluid; chassis and heavy wear joint grease) to the Town Department of Solid Waste. The specifications for motor oil and hydraulic oil are intended to be consistent with those required by the State of New York OGS contracts as follows: Motor Oil: Reflects specifications in Contract Award 21376-RA, October I 2009 - September 30, 2009. Hydraulic Oil: Reflects specifications in Contract Award 21304-RA, August 1 2008 - July 31 2009. REGARDLESS OF THE PRICES RECEIVED IN RESPONSE TO THIS BID, THE TOWN RESERVES THE RIGHT TO PURCHASE LUBRICANTS THROUGH THE NEW YORK STATE OGS CONTRACTS SHOULD IT BE DEEMED IN THE BEST INTEREST OF THE TOWN TO DO SO. RETURNABLE DRUMS: All 55 gallon drums delivered under a contract(s) awarded pursuant to this bid shall remain the property of the contractor, unless otherwise requested by the Town. COLOR: The hydraulic oil provided under this bid shall be colored blue using an oil soluble dyestuff which is completely miscible. The dyestuff shall be added at the factory or distributor/contractor level and shall be reasonably consistent in shade throughout the product. The degree of this blue shading shall readily distinguish this hydraulic oil from other oils present in the event of(a) leak/s. NOTE: Hydraulic oil provided shall contain no particles larger than that which will pass through a 10 micron filter. Southold Town Department of Solid Waste 10/2008 Page 2 of 9 1.3 1.4 1.5 1.6 q'he intent of this Invitation for Bid is to establish an Annual Contract for the Purchase ol'Oil and Grease/I,ubricants ibr the Southold Town fleet of vehicles. 1. GENERAL REQUIREMENTS 1.1 Vendor/Supplier shall furnish all labor, personnel, service, supervision, administration, management, inside delivery, shipping, handling, transportation, f , uel surcharges, incidentals. material, supplies, and documentation necessary to perform the requested services and provide the required product. 1.2 Price Adjustments/Increases: The Town recognizes that, as is the case with diesel fuel, the market price of mineral oil-based lubricants can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of labor and/or materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey. A price increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective thirty (30) calendar days after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall be presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to the Town. The price increase shall not exceed five (5%) percent over a ninety (90) calendar day period and shall be limited to the actual increase incurred by the awarded vendor(s) whichever is the "least amount of increase". Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BOARD OFA REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS' RESPONSIBILITIES UNDER A CONTRACT A WARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. Minimum Order Requirements: One Hundred Dollars ($i00.00) per order release. The Town of Southold does not guarantee any quantities to be purchased under this contract, The quantities indicated in the bid are for evaluation purposes only and may not reflect the actual quantity required during the duration of the contract. All materials/supplies requested by the Town must be of the highest quality and must conform to appropriate standards. All oils, grease, and lubricants must be virgin unless otherwise specified. Southold Town Department of Solid Waste 10/2008 Page 3 of 9 1.7 All oils, grease, and lubricants shall be premium grade properly relined from petroleum crude and shall not contain any water or sediment. All products must meet or exceed thc warranty requirements tbr all major atttomotive and heavy equipment manufacturers. Southold Town Department of Solid Waste 10/2008 Page 4 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GF~NERAL REQUIREMENTS (cont'd) 1.8 1.9 1.10 1.12 1.13 All oils, grease, and lubricants furnished under this contract must meet or exceed American Petroleum Institute (APl) standards. All drums furnished under this contract shall be properly sealed to prevent leakage. Products furnished in drums are to be priced on an exchange basis with no provisions for deposits as the drums will remain the property of the supplying Vendor/Supplier. If for any reason a container or drum is lost, stolen, or permanently damaged (must be documented by ]'own representative or personnel prior to leaving delivery and pick-up point). Vendor/Supplier shall retrieve and properly dispose of all empty drums when delivering new products at no additional charge to the Town. lfdrums are missing bung plugs awarded endor/Suppher shall be responsible for replacing plugs before transporting. Material Safety Data Sheets (MSDS's) and Placards must be furnished at the time of delivery as specified by the State and Federal regulations. 1.14 Labeling Requirements: All containers, cases and drums must be labeled with petroleum companies' approved company labels, in accordance with all O.S.H.A. labeling requirements. Shipments containing improperly labeled merchandise will be rejected and returned to the supplier at no charge to the Town. Repeated occurrences of improperly labeled merchandise may result in cancellation of contract. Furthermore, all containers will have the API's Service Symbol and Certification Mark prominently displayed on the petroleum companies' approved labels as they identify quality engine oils for gasoline- and diesel-powered vehicles. Oils displaying these marks meet performance requirements set by U.S. and international vehicle and engine manufacturers and the lubricant industry. 1.15 Brand name or trade name are for reference only such identification is intended to be descriptive and is not intended to be restrictive or limit competition Other products will be considered fnr a~vard if such producls are identified in the bid and are determined by thc Town to meet its needs. Products substantially equivalent to those designated shall qualify for consideration. Bids on brands other than those listed are subject to approval based on evaluation. 1.16 1,17 Technical and Descriptive Literature: Bidders shall include the complete manufacturer's technical and descriptive literature regarding the brand and material your firm is proposing to utilize for this project. Literature shall be sufficient in detail in order to allow full and fair evaluation of the offer submitted. Substitutions: Written notification is required to the Office of the Southold Town Clerk, P.O. Box 1179, Southold, NY 11971on any and all notice of discontinuance or substitution ora product. In the event that a manufacturer discontinues a product and/or model, the Town may allow the successful Vendor/Supplier to provide a substitute for the discontinued item or may cancel the contract item. Southold Town Department of Solid Waste 10/2008 Page 5 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 1.18 1.19 1.20 1.21 GENERAL REQUIREMENTS (cont'd) If the Vendor/Supplier requests permission to substitute a new product or model, the cost of a substituted item shall be the same or less than the cost of the awarded item. In addition, the vendor/supplier may be required to provide the following to the Town: 1.17.1 Written approval and authorization from the Ordering Department, subject to approval from the Southold Town Attorney and/or the Southold Town Department of Finance and Accounting, and/or the Southold Town Board, as may be required.. 1.17.2 Documentation that provides clear and convincing evidence that the substitution item meets or exceeds the written specifications required by the original Invitation for Bid. 1.17.3 A sample of the substituted item whereupon the Ordering Department must provide written confirmation to the Vendor/Supplier that the substitution is acceptable before approving delivery. 1.17.4 Documentation from the manufacturer that the product of model has been discontinued. 1.17.5 Documentation that names the replacement product or model. An y unauthorized substitution will be picked up by the Vendor/Supplier within five (5) business days upon notification by Ordering Department. Failure to pick-up the product item(s) within the five (5) business day period (unless other arrangement have been approved in advance) will be considered a donation to the Town of Southold. Warranty: The successful bidder must warrant all items to be free from defects in material and workmanship. Upon notice by the Town Vendor/Supplier will promptly repair or replace without charge any product furnished under this contract that is found not to comply with the specifications or defective. Ordering Authority: Vendor/Supplier should understand that any request for purchase of material, goods, or services shall be accompanied by a valid Purchase Order Number issued by the Ordering Department. Delivery Timeframe: All products and supplies covered under this solicitation request shall be delivered within three (3) business days (not including weekends and holidays) after receipt of order. Delivery Violation: It shall be the Contractor's responsibility to meet the Town's delivery and performance requirements, as called for in the bid specifications. Southold Town reserves the right and will be held free from any liabilities to obtain services or products on the open market in the event the Contractor tails to make delivery or perform in accordance to terms stated herein and any and all price differential will charge against the Contractor. Southold Town Department of Solid Waste 10/2008 Page 6 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) 1.22 Delivery/Shipment must be FOB (Freight on Board) Destination. The term FOB Destination shall mean delivered and un-loaded inside on-site at the Town designated address with all charges for handling, freight, transportation and unloading paid by the awarded Vendor/Supplier. Delivery shall be made to the location specified on the purchase order. Thc awarded vendor/supplier shall insure the product(s) for all risk of Foss or damage. The awarded Vendor/Supplier shall retain title and control of goods until they are delivered and the contract coverage has been completed. All claims for visible or concealed damage shall be filed by Vendor/Supplier. The Town will notify the awarded Vendor/Supplier of any damaged goods or products and shall assist the Vendor in arranging for inspection. 1.23 All deliveries shall be completed during normal business hours and days: 8:00 a.m. - 4:00 p.m., Monday through Friday, excluding weekends and Town holidays. The Contractor/Supplier should be prepared to handle all products/materials during delivery, including all unloading and loading, without the assurance of any help from Town personnel, and must notify his truckers or delivery firms accordingly. Primary delivery will be to the following location(s): Southold Town Municipal Solid Waste Transfer Station 6155 Cox Lane Cutchogue, NY 11935 Tel: 631-734-7685/Fax: 631-734-7976 1.24 Shipping Documents: A packing list or other suitable shipping documents shall accompany each shipment and shall include the following: 1.24.1 Name and address of the Vendor/Supplier; 1.24.2 Name and address of the Ordering/Requesting Department; 1.24.3 Town Purchase Order Number; 1.24.4 A description of material shipped, including item number, quantity, oumber of containers and package number, if applicable. 1.25 Invoicing Requirements: All item(s) purchased by the Town, whether picked up or delivered, shall be accompanied by a proper invoice billed to the appropriate Town department per the purchase order instructions. All invoices shall include the folloxving information: t.25.1 Southold Town Departmental Purchase Order Number 1.25.2 Description of material, including item number, and any backorders 1.25.3 Unit Price for each 1.25.4 Quantity Shipped 1.25.5 Date of Delivery Southold Town Department of Solid Waste 10/2008 Page 7 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 1.26 1.27 GENERAL REQUIREMENTS (cont'd) 1.28 Invoices shall be sent lo the: The Ordering/Requesting Department indicated on the purchase order The successful Vendor/Supplier shall assign an account representative to the Town of Southold. This representative shall be responsible tbr but not limited to: 1.26.1 Coordinating all orde rs and shipments 1.26.2 Coordinate with using Town Departments 1.26.3 Provide the Ordering Department with a quarterly usage report delineating the acquisition activity governed by the Contract. Award: The Town of Southold shall award this contract to the lowest responsible and responsive bidder(s) who best meets the terms and conditions of the bid. The award will be made on basis of price and product evaluation. The Town of Southold reserves the right to reject any or all bids in whole or in part, to make multiple awards, partial awards, award by types, item by item, or lump sum total, whichever may be most advantageous to the ]'own. Failure to comply with requirements stated in theses specifications will results in the termination of contract due to non-performance. Southold Town Department of Solid Waste 10/2008 Page 9 of 9 PRODUCT SPECIFICATIONS 1. SAE 15W40 DIESEl. ENGINE MOTOR OIL Multi-grade anti heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or Iow sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, constrnction, mining, farming and high speed marine diesel engines. Approved against MACK'S EO-M Phis specifications and Cummins CES 20076 specifications. Brand Coml;arison: Miles LL-SPE( 3uper otl or equal. Only oils with the c'ommercial AP1 rating o/ ('d-4 for better ~//when available) will be accepted 2. ANTI-WEAR (AW) HYDRAULIC OIL - ISO GRADE 32 Anti-wear hydraulic and circulating fluids formulated with high quality base stocks and thermally stable additives. Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or Iow sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, farming and high speed marine diesel engines. Approved against Allison C-4 and Caterpillar TO-2 specifications. Brand Com#arison: Mi/es "Stratus Premium Antt_14/ear lndustrial Hydraulic Oil or equal. 3. GEAR OIL - HEAVY DUTY, SAE 80W-90 Multi-gear and High Temperature Gear Oil. Petroleum based gear oils. Must meet or exceed the requirements of APl Service designation GL-5/MT-I and MIL-PRF-2105E. Keeps critical parts clean of deposits and sludge when subjected to high temperature service. Protect gear equipment under heavily loaded conditions against surface stress. Brand Comparison: Miles MP1 Premium or equal. 4. ANTI-FREEZE (ENGINE COOLANT) UNIVERSAL - GREEN Single phase ethylene gycol based, universal. For use in both heavy duty diesel and automotive engines particularly those containing aluminum alloys. 5. AUTOMATIC TRANSMISSION FLUID Shall meet or exceed the requirements fbr applications requiring General Molors Dexron I11/(F-30166) and Ford Mercon (M93f 113). Shall meet the requirements of Ford ESP-M2CI38CJ and ESP-M2CI66H. 6. MULTIPURPOSE LITHIUM LUBRICATING GREASE - No. 2 l,ithium complex, water resistant, extreme pressure grease for heavy duty chassis applications. Brand Com/~ar£von: M'iles Extreme Red or equal 7. MULTIPURPOSE GEAR GREASE - No. 8 Longer-lasting, high temperature, water-resistant, extreme pressure Grease for extreme load joiuts. synthetic high temperature EP grease that will stay in place under all weather and load conditions. Brand Comparison; Black Bear HT No. 8 or equal. A Southold Town Department of Solid Waste 10/2008 #9066 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successively, commencing on the 30th day of October, 2008, Principal Clerk Sworn to before me this -J/- day of/~/~i 2008 LEGAL NOTICE NOTICE TO BII)DERS NOTICE IS HEREBY GIVEN~ in accordance with the provisions of Sec- tion 103 of thc General Municipal Law, that sealed bids are sought and request- ed or the purchase of Lubricants by the Town of Southold for Calendar Year 2009. Specifications and bid proposal form may be obtained at the Office of the Town Clerk,Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non- collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10~0 A.M. Thursday, November 20, 200~ at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and ail informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Lu- bricants'', and submitted to thc Office of the Town Clerk. The bid price shall not include any tax, federal, state, or lo- cal, from which the Town of Southold is exempt. Dated: October 21,2008 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK ~Og~- 1 T 10/30 ~//CHRISTi;'~ - VOLINSKI PUBHC-$1~.~E OF NEW YORK No. 01 -V06105050 ,311fleet in Suffolk county LEGALNOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of Lubricants by the Town of Southold for Calendar Year 2009. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 20, 2008 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Lubricants", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 21, 2008 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON October 30, 2008 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALl,, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suflblk Times To~vn Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck 10-8-2008 TOWN OF SOUTHOLD LUBRICANT SPECIFICATIONS (For 2009 Calendar Year Bid) The Town of Southold herein seeks bids for calendar year 2009 for the supply of lubricants (motor, hydraulic, and gear oils; transmission fluid; chassis and heavy wear joint grease) to the Town Department of Solid Waste. The specifications fbr motor oil and hydraulic oil are intended to be consistent with those required by the State of New York OGS contracts as follows: Motor Oil: Reflects specifications in Contract Award 21376-RA, October I 2009 - September 30, 2009. Hydraulic Oil: Reflects specifications in Contract Award 21304-RA, August 1 2008 - July 31 2009. REGARDLESS OF '/HE PRICES RECEIVED IN RESPONSE TO THIS BID, THE TOWN RESERVES THE RIGltT TO PURCHASE LUBRICANTS THROUGH THE NEW YORK STATE OGS CONTRACTS SHOULD 1T BE DEEMED IN THE BEST INTEREST OF THE TOWN TO DO SO. RETURNABLE DRUMS: All 55 gallon drums delivered under a contract(s) awarded pursuant to this bid shall remain the properly of the contractor, unless otherwise requested by the Town. COLOR: The hydraulic oil provided under this bid shall be colored blue using an oil soluble dyestuff which is completely miscible. The dyestuff shall be added at the factory or distributor/contractor level and shall be reasonably consistent in shade throughout the product. The degree of this blue shading shall readily distinguish this hydraulic oil from other oils present in the event of(a) lcak/s. NOTE: Hydraulic oil provided shall contain no particles larger than that which will pass through a III micron filter. Southold Town Department of Solid Waste 10/2008 Page 2 of 9 The intent of this Invitation for Bid is to establish an Annual Contract for the Purchase of Oil and Grease/Lubricants for the Southold Town fleet of vehicles. 1. GENERAL REQUIREMENTS 1.1 Vendor/Supplier shall furnish all labor, personnel, service, supervision, administration, management, inside delivery, shipping, handling, transportation, fuel surcharges, incidentals, material, supplies, and documentation necessary to perform the requested services and provide the required product. 1.2 Price Adjustments/Increases: The Town recognizes that, as is the case with diesel fuel, the market price of mineral oil-based lubricants can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of labor and/or materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey. A price increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective thirty (30) calendar days after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall be presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to the Town. The price increase shall not exceed five (5%) percent over a ninety (90) calendar day period and shall be limited to the actual increase incurred by the awarded vendor(s) whichever is the "least amount of increase". Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BOARD OFA REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS' RESPONSIBILITIES UNDER A CONTRACT A WARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. 1.3 Minimum Order Requirements: One Hundred Dollars ($100.00) per order release. 1.4 The Town of Southold does not guarantee any quantities to be purchased under this contracl. The quantities indicated in the bid are for evaluation purposes only and may not reflect the actual quantity required during the duration of the contract. 1.5 All materials/supplies requested by the Town must be of the highest quality and must conform to appropriate standards. 1.6 All oils, grease, and lubricants must be virgin unless otherwise specified. Southold Town Department of Solid Waste 10/2008 Page 3 of 9 All oils, grease, and lubricants shall be premium grade properly refined from petroleum crude and shall not contain any water or sediment. All products must meet or exceed the warranty requirements tbr all major automotive and heavy equipment manuIhcturers. Southold Town Department of Solid Waste 10/2008 Page 4 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) 1.8 All oils, grease, and lubricants furnished under this contract must meet or exceed American Petroleum Institute (APl) standards. 1.9 All drums furnished under this contract shall be properly sealed to prevent leakage. 1.10 Products furnished in drums are to be priced on an exchange basis with no provisions deposits as the drums will remain the property of the supplying Vendor/Supplier. I f for any reason a container or drum is lost, stolen, or permanently damaged (must be documented by Town representative or personnel prior to leaving delivery and pick-up point). 1.12 Vendor/Supplier shall retrieve and properly dispose of all empty drums when delivering new products at no additional charge to the Town. If drums are missing bung plugs awarded Vendor/Supplier shall be responsible for replacing plugs before transporting. 1.13 Material Safety Data Sheets (MSDS's) and Placards must be furnished at the time of delivery as specified by the State and Federal regulations. 1.14 Labeling Requirements: All containers, cases and drums must be labeled with petroleum companies' approved company labels, in accordance with all O.S.H.A. labeling requirements. Shipments containing improperly labeled merchandise will be rejected and returned to the supplier at no charge to the Town. Repeated occurrences of improperly labeled merchandise may result in cancellation of contract. Furthermore, all containers will have the API's Service Symbol and Certification Mark prominently displayed on the petroleum companies' approved labels as they identify quality engine oils for gasoline- and diesel-powered vehicles. Oils displaying these marks meet performance requirements set by U.S. and international vehicle and engine manufacturers and the lubricant industry. 1.15 Brand name or trade name are tbr reference only such identification is intended to be descriptive and is not intended to be restrictive or limit competition Other products will be considered for award if such products are identified in the bid and are determined by the Town to meet its needs. Products substantially equivalent to those designated shall qualilS, ~br consideration. Bids on brands other than those listed are subject to approval based on cvaluation. 1.16 Technical and Descriptive Literature: Bidders shall include the complete manufacturer's technical and descriptive literature regarding the brand and material your firm is proposing to utilize tbr this project. Literature shall be sufficient in detail in order to allow full and fair evaluation of the offer submitted. 1.17 Substitutions: Written notification is required to the Office of the Southold Town Clerk, P.O. Box 1179, Southold, NY 11971 on any and all notice of discontinuance or substitution of a product. In the event that a manufacturer discontinues a product and/or model, the Town may allow the successful Vendor/Supplier to provide a substitute for the discontinued item or may cancel the contract item. Southold Town Department of Solid Waste 10/2008 Page 5 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) If the Vendor/Supplier requests permission to substitute a new product or model, the cost of a substituted item shall be the same or less than the cost of the awarded item. In addition, the vendor/supplier may be required to provide the following to the Town: 1.17.1 Written approval and authorization from the Ordering Department, subject to approval from the Southold Town Attorney and/or the Southold Town Department of Finance and Accounting, and/or the Southold Town Board, as may be required.. 1.17.2 Documentation that provides clear and convincing evidence that the substitution item meets or exceeds the written specifications required by the original Invitation for Bid. 1.17.3 A sample of the substituted item whereupon the Ordering Department must provide written confirmation to the Vendor/Supplier that the substitution is acceptable before approving delivery. 1.17.4 Documentation from the manufacturer that the product of model has been discontinued. 1.17.5 Documentation that names the replacement product or model. An y unauthorized substitution will be picked up by the Vendor/Supplier within five (5) business days upon notification by Ordering Department. Failure to pick-up the product item(s) within the five (5) business day period (unless other arrangement have been approved in advance) will be considered a donation to the Town of Southold. 1.18 Warranty: The successful bidder must warrant all items to be free from defects in material and workmanship. Upon notice by the Town Vendor/Supplier will promptly repair or replace without charge any product furnished under this contract that is found not to comply with the specifications or defective. 1.19 Ordering Authority: Vendor/Supplier should understand that any request for purchase of material, goods, or services shall be accompanied by a valid Purchase Order Number issued by the Ordering Department. 1.20 Delivery Timeframe: All products and supplies covered under this solicitation request shall be delivered within three (3) business days (not including weekends and holidays) after receipt of order. 1.21 Delivery Violation: It shall be the Contractor's responsibility to meet the Town's delivery and performance requirements, as called for in the bid specifications. Southold Town reserves the right and will be held free from any liabilities to obtain services or products on the open market in the event the Contractor fails to make delivery or perform in accordance to terms stated herein and any and all price differential will charge against the Contractor. Southold Town Department of Solid Waste 10/2008 Page 6 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) 1.22 Delivery/Shipment must be FOB (Freight on Board) Destination. The term FOB Destination shall mean delivered and un-loaded inside on-site at the Town designated address with all charges for handling, freight, transportation and unloading paid by the awarded Vendor/Supplier. Delivery shall be made to the location specified on the purchase order. The awarded vendor/supplier shall insure the product(s) for all risk of loss or damage. The awarded Vendor/Supplier shall retain title and control of goods until they are delivered and the contract coverage has been completed. All claims for visible or concealed damage shall be filed by Vendor/Supplier. The Town will notify the awarded Vendor/Supplier of any damaged goods or products and shall assist the Vendor in arranging for inspection. 1.23 All deliveries shall be completed during normal business hours and days: 8:00 a.m. - 4:00 p.m., Monday through Friday, excluding weekends and Town holidays. The Contractor/Supplier should be prepared to handle all products/materials during delivery, including all unloading and loading, without the assurance of any help from Town personnel, and must notify his truckers or delivery firms accordingly. Primary delivery will be to the following location(s): Southold Town Municipal Solid Waste Transfer Station 6155 Cox Lane Cutchogue, NY 11935 Tel: 631-734-7685/Fax: 631-734-7976 1.24 Shipping Documents: A packing list or other suitable shipping documents shall accompany each shipment and shall include the following: 1.24.1 Name and address of the Vendor/Supplier; 1.24.2 Name and address of the Ordering/Requesting Department; 1.24.3 Town Purchase Order Number; 1.24.4 A description of material shipped, including item number, quantity, number of containers and package number, if applicable. 1.25 Invoicing Requirements: All item(s) purchased by the Town, whether picked up or delivered, shall be accompanied by a proper invoice billed to the appropriate Town department per the purchase order instructions. All invoices shall include the following information: 1.25.1 Southold Town Departmental Purchase Order Number 1.25.2 Description of material, including item number, and any backorders 1.25.3 Unit Price for each 1.25.4 Quantity Shipped 1.25.5 Date of Delivery Southold Town Department of Solid Waste 10/2008 Page 7 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 GENERAL REQUIREMENTS (cont'd) Invoices shall be sen/to the: The Ordering/Requesting Department indicated on the purchase order 1.26 The successful Vendor/Supplier shall assign an account representative to the Town of Southold. This representative shall be responsible for but not limited to: 1.26.1 Coordinating all orde rs and shipments 1.26.2 Coordinate with using Town Departments 1.26.3 Provide the Ordering Department with a quarterly usage report delineating the acquisition activity governed by the Contract. 1.27 Award: The Town of Southold shall award this contract to the lowest responsible and responsive bidder(s) who best meets the terms and conditions of the bid. The award will be made on basis of price and product evaluation. The Town of Southold reserves the right to reject any or all bids in whole or in part, to make multiple awards, partial awards, award by types, item by item, or lump sum total, whichever may be most advantageous to the Town. 1.28 Failure to comply with requirements stated in theses specifications will results in the termination of contract due to non-performance. Southold Town Department of Solid Waste 10/2008 Page 8 of 9 Specifications: Southold Town Bid on LUBRICANTS 2009 BID PRICE SHEET FOR TOWN OF SOUTHOLD BID ON OILS AND LUBRICANTS: 2009 BID OF (Name of bidding entity) BID ITEM: OILS AND I,UBRICANTS * BID DATE: NO. EST. UNIT OF TOTAIY- QTY.** MEASURE DESCRIPTION BRAND UNIT PRICE BID PRICE (based on .... est. qty.) 1. 20 55 gal. Drams 15W-40 Lubricating Oil 2. 10 55 gal. Drums Hydraulic Oil, ISO Grade 32 Gear Lubricant, Semi- 3. 5 5 gal. Bucket Synthetic, SAE 80W-90 Anti-Freeze 4. 2 55 gal. Drums [Ethylene Glycol Base] 5. 10 55 Gal. Drums Transmission Fluid Heavy Duty Chassis Grease 6. 5 120 lb. Drums Extreme Pressure Grease 7. 30 Cartridges ( 14- OZ.) ESTIMATED TOTAL: See attached Product Specifications for all items. ** For Town Department of Solid Waste only. Expect greater quantities il' used by other Departments. Town Specifications: Southold Town Bid on LUBRICANTS 2009 Southold Town Department of Solid Waste 10/2008 Page 9 of 9 PRODUCT SPECIFICATIONS SAE 15W40 DIESEL ENGINE MOTOR OIL Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or Iow sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, farming and high speed marine diesel engines. Approved against MACK'S EO-M Plus specifications and Cummins CES 20076 specifications. Brand Comparison: Miles "ALL-SPEC Super' oil or equal. Only oils with the commercial AP1 raling q/ Cd-4 (or better if/when available) will be accepted. ANTI-WEAR (AW) HYDRAULIC OIL - ISO GRADE 32 Anti-wear hydraulic and circulating fluids formulated with high quality base stocks and thermally stable additives. Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or Iow sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, farming and high speed marine diesel engines. Approved against Allison C-4 and Caterpillar TO-2 specifications. Brand Comparison: Miles "Stratus Premium Anti-Wear Industrial" Hydraulic Oil or equal. GEAR OIL - HEAVY DUTY, SAE 80W-90 Multi-gear and ttigh Temperature Gear Oil. Petroleum based gear oils. Must meet or exceed the requirements of APl Service designation GL-5/MT-1 and MIL-PRF-2105E. Keeps critical parts clean of deposits and sludge when subjected to high temperature service. Protect gear equipment under heavily loaded conditions against surface stress. Brand Comparison: Miles MP1 Premium or equal. e ANTI-FREEZE (ENGINE COOLANT) UNIVERSAL - GREEN Single phase ethylene gycol based, universal. For use in both heavy duty diesel and automotive engines particularly those containing aluminum alloys. AUTOMATIC TRANSMISSION FLUID Shall meet or exceed the requirements for applications requiring General Motors Dexron Ill/0:-30166) and Ford Mercon (M931113). Shall meet the requirements of Ford ESP-M2C 138CJ and ESP-M2C 166H. MULTIPURPOSE LITHIUM LUBRICATING GREASE - No. 2 Lithium complex, water resistant, extreme pressure grease for heavy duty chassis applications. Brand Comparison: Miles Extreme Red or equal. MULTIPURPOSE GEAR GREASE - No. 8 Longer-lasting, high temperature, water-resistant, extreme pressure Grease for extreme load joints. A synthetic high temperature EP grease that will stay in place under all weather and load conditions. Brand Comparison: Black Bear HT No. 8 or equal. Southold Town Department of Solid Waste 10/2008 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Lubricants 2009 STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~9'"] day of OC.'~ ~ ,2008, she amxed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2009 Motor Oil & Grease 11/13/08 10:00 a.m. ~;lizabetl~ A. Neville Southold Town Clerk Sworn before me this ~Q day of Oe-'{'o~ ,2008. LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01 B06020932 Qualified in Suffolk Counbz Term Expires March 8, 20 .~ Southold Town Board - Letter Board Meeting of October 21, 2008 RESOLUTION 2008-951 ADOPTED Item # DOC ID: d267 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-951 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 21, 2008: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2009: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage Bags Motor Oil and Grease Removal of Electronic Waste (E-Waste) Elizabeth A. Neville Sonthold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Orlando, Councilman SECONDER: Albert KrupskiJr., Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generaled ()c'~ober 22, 2008 Page 14