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Home My WebLink AboutBrown Leaf BagsELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor thfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 28, 2009 Linda Sherman Pabco Industries LLC 166 Frelinghuysen Avenue Newark, NJ 07114-7694 Dear Ms Sherman: Congratulations. At the regular Town Board meeting held on January 20, 2009, the Town Board accepted the bid of Pabco Industries LLC for the supplying Biodegradable paper leaf bags for the 2009 calendar year. A certified copy of the resolution is enclosed. The bid deposit will be returned to you at the end of the contract. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of January 20, 2009 RESOLUTION 2009-101 ADOPTED Item # DOC ID: 4668 THIS IS TO CERTIFY THAT THE FOI,LOWING RESOLUTION NO. 2009-101 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 20, 2009: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Pabco lndustries~ LLC to supply the town with Biodegradable Paper Leaf Bags at the quantity prices received in Pabco's bid of November 20, 2008, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANZIqOUS] MOVER: Albert Krupski .Jr., Louisa P. Evans SECONDER: Thomas H. Wickham, Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans ABSENT: Scott Russell Generated January 22, 2009 Page 25 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2009 Biodegradable Paper Leaf Bags Bid Opening 11/20/08 10:00 A.M. Pabco Industries LLC 166 Frelinghuysen Ave Newark, NJ 07114-7694 973-242-2200 See Attached :43 FAX 651 765 6145 SOUTROLD TOWN CLERK ~002 BIODEGRADABLE LEAF BAG SPECIFICATIONS BAG SIZE: · Vohmlc: 30-gallon * Dimensions: 16"x 12"x35" MATERIALS: · 2-ply, each ply 50# kraft paper, each ply wet strength treated · Adhesive on for bottom-seal shall consist of special non-toxic, moisture msistam glue · Inks must be water-based, and comply with enviromnental standards for inks set by the New England Governors Conlerence PACKAGING: · Bags shall be packaged in bundles consisting of 5 bags per bundle; bags must be Iolded and each bundle of 5 bags must be strapped individually; Up to 10 (ten) 5-count bundles may be packaged together (50 bags). · Bundles shall be shipped on standard pallets PRINTING: Town of Southold artwork shall be pnnled on one side of each bag (see attached) A clearly discernable dotted line shall run along the width of the artwork side of each bag, not more thai 3-3/4 inches from the top orthe bag; Immediately above the dotted li;~e shall be the following text, centered above the line: - "FILL TO THIS LINE" · Immediately below the dotted line shall be the following 2 lines of text, each centered below the line: -- 1st line: "TO CLOSE BAG, ROLL DOWN AND CRIMP -- 2"a linc: "IF NECESSARY, STAPLE OR IAPE 'FO CLOSE SECURIqLY (USE MASKING OR OTHER PAPER TAPE ONLY - NO PLASTIC TAPE)" · All lines of text to bc in CAPS. UPC "BAR" CODE: · A UPC "B,-u"' code for price scanning shall be included on thc boltom gusset of each bag. COLOR: · All priming und artwork to bc in RED. FAX 631 765 6145 $Ot~KOLD TOWN CLERK ~003 QUANTITY: The Town seeks bids for each of the Ibllowing amoums oftJiodcg:ada > e Paper Leaf Bags. NOTE: The amotmts sought below are for intbrmational purposes to assist the lown in its purchasing decision. The Town, however, does not commit herein to purchase or order a specific qum~tity of bags. Quanti*y 2 ,0o0 ~ooo - ~o,ooo'?~. 5~,000 - 65.000 · ~,,,,~,~,, or Truckload Quantity DELIVERY: Price per Bag , ?q o,5 ql o~er than 66,000 per 'l'rllckload) · Not more than 45 days from final approval of T,~wn-supplied artwork OTHER: All prices quoted ;tre FOB, Cutchogue, NY. The Town retains the option to pick up all or part of any order from the vendor's lhcility. For this reason, vendor must be capable of mah~taining bag inventory at a location not more than 120 miles fi'om Town'~ delivery location. 17/1~ '05 MON 11:44 FAX 631 765 6145 $0UTHOLD TOWN CLERK ~004 TOWN OF SOUTHOLD LEAF BAGS · REQUIRED FOR ALL BAGGED LEAVES PLACED OUT FOR PICK-UP BY THE TOWN HIGttWAY DEPARTMENT · FOR LEAVES ONLY - HOLDS UP TO 60 LBS · MADE OF HEAVY DUTY, WET-STRENGTH, BIODEGRADABLE PAPER · KEEPS LEAVES AND COMPOST CLEAN AND FREE OF PLASTIC SOUTHOLD TOWN'S LEAF COMPOSTING PROGRAM - FOR A BETTER SOUTHOLD! The Southold Town Solid Waste Management District 17/11 '06 M0N 11:44 FAX 631 765 6145 SOt~I'IIOLD TOWN CLERK ~005 NON-COLI, USIVE BID CERTIFICATE The undersigned bidder certifies that this bid has becn arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of thc type described in the invilation for bids, and the contents of this bid have not been communicated by fl~ bidder, nor, to its best knowledge ~d beliel] by ~y of its employees or agents, to any person not an employee or agent o1' ~te Title Bid on YEAR 2009 - 2010 ~ GARBAGE BAGS CASHIER'S CHECK ~. PNCBANK PNC Bank. National Association New Jersey No. 1303352 DATE HO~,"EMBER 17 ~ 2O08 ONE HUNDRED AND O0 / 10C~,~:i~.~.~l:~,$~,:**~'.~:~.)1(~.~::~$~$~f;~'.$*$~ oo~.~s m ~.-. P~eCO !NDUSTRIES OFFICIAL SIGNATURE #9072 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successively, commencing on the 6th dayof November12008. Principal Clerk Sworn to before me this '~' dayof ,,'~' ~ 2008 / LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Sec- tion 103 of the General Municipal Law, that sealed bids are soughl and requesled for the purchase of Biodegradable Paper Leaf Bags by the Town of Southold for Calendar Year 2009. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York The sealed bid, together with a Non+ collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M. Thursday, November Z0OS, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "BM on Leaf Bags". and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is ex empt. Dated: October 21,2008 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK No. 01 -VO6105050 Qualltled In SuffOlk county LEGAL NOTICE NOTICE TO BIDDERS NOTICE 1S HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of Biodegradable Paper Leaf Bags by the Town of Southold tbr Calendar Year 2007. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 20, 2008 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Leaf Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 21, 2008 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLEI~ PLEASE PUBLISH ON November 6, 2008 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck BIODEGRADABLE LEAF BAG SPECIFICATIONS BAG SIZE: · Volume: 30-gallon · Dimensions: 16"x 12"x35" MATERIALS: · 2-ply, each ply 50# kraft paper, each ply wet strength treated · Adhesive on tbr bottom-seal shall consist of special non-toxic, moisture resistant glue · Inks must be water-based, and comply with environmental standards tbr inks set by the New England Governors Conference PACKAGING: · Bags shall be packaged in bundles consisting of 5 bags per bundle; bags must be folded and each bundle of 5 bags must be strapped individually; Up to 10 (ten) 5-count bundles may be packaged together (50 bags). · Bundles shall be shipped on standard pallets PRINTING: Town of Southold artwork shall be printed on one side of each bag (see attached) A clearly discernable dotted line shall run along the width of the artwork side of each bag, not more than 3-3/4 inches from the top of the bag; Immediately above the dotted line shall be the lbllowing text, centered above the line: -- "FILL TO THIS LINE" · Immediately below the dotted line shall be the following 2 lines of text, each centered below the line: -- 1st line: "TO CLOSE BAG, ROLL DOWN AND CRIMP -- 2nd line: "IF NECESSARY, STAPLE OR TAPE TO CLOSE SECURELY (USE MASKING OR OTHER PAPER TAPE ONLY - NO PLASTIC TAPE)" · All lines of text to be in CAPS. UPC "BAR" CODE: · A UPC "Bar" code for price scanning shall be included on the bottom gusset of each bag. COLOR: · All printing and artwork to be in RED. QUANTITY: ]'he Town seeks bids for each of the following amounts of Biodegradable Paper Leaf Bags. NOTE: The amounts sought below are for informational purposes to assist the Town in its purchasing decision. The Town, however, does not commit herein to purchase or order a specific quantity of bags. Quantity Price per Bag 25,000 25,000- 50,000 50,000 65,000 66,000 or Truckload Quantity DELIVERY: Quantity (if other than 66,000 per Truckload) · Not more than 45 days from final approval of Town-supplied artwork. OTHER: All prices quoted are FOB, Cutchogue, NY. The Town retains the option to pick up all or part of any order from the vendor's facility. For this reason, vendor must be capable of maintaining bag inventory at a location not more than 120 miles from Town's delivery location. TOWN OF SOUTHOLD LEAF BAGS · REQUIRED FOR ALL BAGGED LEAVES PLACED OUT FOR PICK-UP BY THE TOWN HIGHWAY DEPARTMENT · FOR LEAVES ONLY - HOLDS UP TO 60 LBS · MADE OF HEAVY DUTY, WET-STRENGTH, BIODEGRADABLE PAPER · KEEPS LEAVES AND COMPOST CLEAN AND FREE OF PLASTIC SOUTHOLD TOWN'S LEAF COMPOSTING PROGRAM - FOR A BETTER SOUTHOLD! The Southold Town Solid Waste Management District NON-COLLUSIVE BID CERTIFICATE Fhe undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type describcd in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nnr, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number Bid on YEAR 2009 - 2010 PLASTIC GARBAGE BAGS STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~ day of (~xLol~.v· ,2008, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2009 Brown Leaf Bags 11/20/08 10:00 a.m. A. Neville Southold Town Clerk Sworn before me this day of (2~-1~[o~*~ ,2008. ~otary Public LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01 BO6020932 (3uafified in Suffolk Coun~ Term Expires March 8, 20 ~ Southold Town Board - Letter Board Meeting of October 21,2008 RESOLUTION 2008-951 ADOPTED ltem# DOC ID: 4267 THIS IS TO CERTIFY TItAT THE FOLLOWING RESOLUTION NO. 2008-951 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 21, 2008: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2009: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk tce Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags To~vn Yellow Garbage Bags Motor Oil and Grease Removal of Electronic Waste (E-Waste) Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Orlando, Councilman SECONDER: Albert I(rupski .~r., Councilman AYES: Ruland, Orlando, Krupski Ir., Wickham, Evans, Russell (;cneratcd October 22, 2008 Page 14 PABCO INDUSTRIES, LLC 166 FRELINGHUYSEN AVENUE NEWARK, NEW JERSEY 07114-1694 TOWN OF SOUTHOLD OFFICE OF THE TOWN CLERK 53095 MAIN ROAD SOUTHOLD, NY 11971 "BID ON LEAF BAGS" NOVEMBER 20, 2008 10:AM