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HomeMy WebLinkAboutGasolineC3 C3 rn 133 · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. · Print your name and address on the reveme so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 2. Article Number PS Form 3811, Fe~ary 2004 [] Agent [] Addressee Printed Name~~ ~ C. D~e of Delivery D. Is deli¥~.~dif~m Rem 17 If YES, enter cTeliVery~klb%ess below:, [] No 3. Service lype [~..~rtified Mail [] Express Mail [] Re0;=',~l [] Retum Receipt for Merchandise [] Insured Mail [] C.O.D. 4. Restrl~ed Dellvery? (Extra Fee) r-lyes 7003 3110 0001 8549 2914 ]ELIZABETH .4. NEV'~J,F,,, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork, net OFFICE OF THE TOWN CT,F,,RK TOWN OF SOUTHOLD January 27, 2009 Swede Westerlund Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 Dear Mr. Westerlund: Congratulations. At the regular Town Board meeting held on December 16, 2008, the Town Board accepted the bid of Petro Commercial Services for supplying Gasoline to the Town of Southold for the 2009 calendar year. A certified copy of the resolution is enclosed. The bid deposit will be returned to you at the end of the contract. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of December 16, 2008 RESOLUTION 2008-1073 ADOPTED Item # 5. l 8 DOC ID: 4528 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-1073 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 16, 2008: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid[s] of Petro Commercial Services, at a price of $0.1385 per gallon fixed differential above the Northville Rack Price, for supplying the Town of Southold with both Unleaded Gasoline IEthanoll and Unleaded Plus Gasoline [Ethanoll, respectively, for the 2009 calendar year, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANII~IOUS] MOVER: Thomas H. Wickham, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated December 22, 2008 Page 28 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2009 Gasoline Bid Opening 11/20/08 10:00 A.M. Unleaded & Unleaded Plus Gasoline Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 800-758-3835 $0.1385 Per Gallon over Northville Rack Price P E T I:l 0 Commercial Services ~P SINCE 1903 Main Office: 1820 Cropsey Ave. Brooklyn, NY 11214 Tel # 800-758-3835 Fax # 718- 946-3808 E Mail ~cs (~ petroheat .eom Web Site www. Petro.com Operations Locations: New York Massachusetts Connecticut Rhode Island New Jersey Pennsylvania Maryland Virginia Products: #2 Oil #4 Oil #6 Oil Low Sulfur Diesel Ultra Low Sulfur Diesel Off Road Diesel Gasoline Burner/Boiler Installations Comprehensive Service Division Environmental ,Assessment Analysis Equipment Inspections Gas Heating Service Air Conditioning November 4, 2008 Town of Southold Town Hall, Post Office Box 1179 Southold, N. Y. 11971 ATTN: Ms. Elizabeth Ne~flle, Town Clerk RE: "Bid Proposal - Gasoline" Opening 11/20/2008 Petro would like to propose a bid for the furnishing of your fuel requirements for the fiscal year 2009 based offthe Northville Rack prices dated 11/04/08 as follows: UNLEADED GASOLINE (ETHANOL) Noflhville rock price PETRO's - fixed differential Your delivered price today UNLEADED PLUS GASOLINE (ETHANOL) Northville rock price PETRO's - fixed differential Your delivered price today PRPER GALLON $1.7775 .1385 $1.9160 PRPER GALLON $ 1.8775 .1385 $ 2.0160 The prices stated above will increase or decrease as the posted prices increase or decrease, the fixed differentials will remain constant throughout the bid year. We are also enclosing along with the bid the $100.00 bond as requested, which will be returned to PETRO. Should you have any questions, please feel free to call the undersigned at (800) 758-3835. Swede Westerlund Operations Manager SW:aj Enclosures NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: ~~~~ Corporate Title (if any) Company Name Mailing Address 1820 CROPSEY A NU£ BROOKLYN, NY 11214.-6098 Phone Number JT~ BID ON Gasoline 2009 "'DO? BP, ? c~o"' ':O 3 ~ &O0 ~r,?': r= ~0 ~,h ~P, ~ ~ SOCi"' LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested fbr the purchase of Gasoline by the Town of Southold for Calendar Year 2009. Specifications tbr such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 20, 2008, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and ;vaive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 21, 2008 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 30, 2008 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Sufiblk Times Data Construction Burrelle's Info Chief of Police Cochran Town Board Members Dodge Repo~s Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters Supt. of Highways SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2009 Under these specifications the Town Of Southold seek bids for the purchase of all of its gasoline requirements for the 2009 year for all town departments. The Police Department maintains a 2,500 gallon capacity tank at the Police Headquarters at Peconic, New York and uses approximately 70,000 gallons of unleaded gasoline annually. The Highway Department maintains a 1,000 gallon tank for unleaded gasoline, and a 1,000 gallon tank for unleaded plus gasoline. All tanks are located at the Highway Department premises at Peconic Lane, Peconic, New York. The Highway Department uses approximately 12,000 gallons of unleaded gasoline annually, and approximately 24,000 gallons of unleaded plus gasoline annually. In submitting bids, the bidder must submit Northville Price posted daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official, and such bidder will be required to make deliveries on any day of the week, including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm. Monday through Friday. No deliveries are to be made on weekends or holidays unless an emergency call is made by The Highway Department. All gas tickets for deliveries to the Highway Department must be signed by a Highway Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. Bid prices are not to include any federal, state, or local tax, tkom which the Town Of Southold is exempt. The Town Of Southold reserves the right to reject any and, all bids if it is deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Gasoline Bid" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179. Southold, New York 11971. DATED: October 21, 2008 Page 1 of 2 Annette Jerro From: Kelly Cunningham ~ ?~:;'// ]~ Sent: Tuesday, November 04, 2008 12:42 PM / To: Swede Westurlund; Chris English; Aruna Abdool; Ma~ Kapassakis; Ma~ Cunningham; Jeann~ Holmes; Sharon Cruz; ~llie Taylor; John Schaeffer; Jack Gomes; Anne~e Jerro Subject: FW: Prices Effective November 4 2008 at 1400 .......................... From: PaEy Mann[SMTP:PA~M~NORTHVILLE.COM] Sent: Tuesday, November 04, 2008 12:40:58 PM Subject: Prices Effective November 4 2008 at 1400 Auto fo~arded by a Rule Northville Prices Effective November 4, 2008 @ 14:00 hrs (2pm) Northville (Holtsville) Dyed Kerosene (Bottom Load only) ...... $ 3.2400 3.99 Refueling Clear #2D 15ppm MV Diesel... $ 3.27206) ~ ~0~ Clear ULSD #2D 15ppm MV Diesel .... 2.39 Dyed ULSD 15ppm NRLM Diesel ........ $ 2.4000 Clear Wntr ULSD #2D 15ppm MV Diesel. $ 2.4100 Dyed Wntr ULSD 15ppm NRLM Diesel ..... $ 2.4200 Ethanol Regular Gas ...... .~_.7.~75~ Ethanol Premium Gas ...... $1.9775 Ethanol Midgrade Gas ...... ~__~1.87 ~_.~_..~-'~ (Before taxes E-85 ............ $ 2.1200 inland Terminals (Set up EZ-Access at www.nor~hvilte.com - ca//PattyAnn at 631-753-4227) ~ew Hyde Park Terminal (NHP) Frank Bros. (Bay Shore) General Terminal (W. Islip) Romanelli (Lindenhurst) Oswego (Hempstead) Windsor (Mineola) Prices do not include taxes 516-352-4245 631-665-3300 631-422-5746 63f-g56-f201 516-485-3900 516-746-5900 #2 Fuel Oil ......$ 2.3375 #2 Fuel Oil ....... $ 2.3375 #2 Fuel Oil ......$ 2.3375 # 2 Fuel Oil ...... $ 2.3375 #2 Fuel Oil ......$ 2.3375 #2 Fuel Oil ......$ 2.3375 -Tom Magno /04/2008 #9061 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successively, commencing on the 30th dayof October, 2008. Principal Clerk Sworn to before me this LEGAL NOT]CE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in ac- cordance wi~h the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of So~thold for Calendar Year 2009. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Col- q day of (_/b'L~V ' 2008 NOTARY FuBuC-$TATE OF NEW YORK NO. r. I.V06105050 Qualified in Suffolk Cout~tY LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of Southold for Calendar Year 2009. Specifications tbr such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 20, 2008, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, t¥om which the Town of Southold is exempt. Dated: October 21, 2008 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 30, 2008 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the tbllowing: The Suffolk Times Data Construction Burrelle's Info Chief of Police Cochran Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters Supt. of Highways SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2009 Under these specifications the Town Of Southold seek bids for the purchase of all of its gasoline requirements for the 2009 year for all town departments. The Police Department maintains a 2,500 gallon capacity tank at the Police Headquarters at Peconic, New York and uses approximately 70,000 gallons of unleaded gasoline annually. The Highway Department maintains a 1,000 gallon tank for unleaded gasoline, and a 1,000 gallon tank for unleaded plus gasoline. All tanks are located at the Highway Department premises at Peconic Lane, Peconic, New York. The Highway Department uses approximately 12,000 gallons of unleaded gasoline annually, and approximately 24,000 gallons of unleaded plus gasoline annually. In submitting bids, the bidder must submit Northville Price posted daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official, and such bidder will be required to make deliveries on any day of the week, including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm. Monday through Friday. No deliveries are to be made on weekends or holidays unless an emergency call is made by The Highway Department. All gas tickets for deliveries to the Highway Department must be signed by a Highway Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. Bid prices are not to include any federal, state, or local tax, from which the Town Of Southold is exempt. The Town Of Southold reserves the right to reject any and, all bids if it is deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Gasoline Bid" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179. Southold, New York 11971. DATED: October 21, 2008 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Gasoline 2009 STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the o2"~ day of ~ Jro 1'~" ,2008, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2009 Gasoline 11/20/08 10:00 a.m. ~lizabeth A. Neville Southold Town Clerk Sworn betbre me this ~"'} day of OC_'b.~v'"- , 2008. SNotary Public LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01 BO6020932 Qualified in Suffolk County Term Expires March 8, 20 [--L Southold Town Board - Letter Board Meeting of October 21, 2008 RESOLUTION 2008-951 ADOPTED item # DOC ID: 4267 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-951 WAS ADOPTED AT TItE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 21, 2008: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2009: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Unitbrm Clothing Gasoline for Town Vehicles l-leating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk }ce Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage Bags Motor Oil and Grease Removal of Electronic Waste (E-Waste) Elizabeth A. Neville Sou/hold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Orlando, Councilman SECONDER: Albert Krupski .~r., Councilman AYES: Ruland, Orlando, Krupski .~r., Wickham, Evans, Russell Generated Oclober 22. 2008 l~agc 14 USE TotalPostage&Fees · Complete Iten~ 1,2, and 3. Also comple~ Item 4 It Restricted Delivery is desired. · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the hack of the maiipiece, or on the front if space permits. 7009 0820 0001 7820 7269 PS Form 3811, February 2004 Domestic Return Receipt ~LT~.~BETII A. NEVTTJ.~, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION' OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 November 12, 2009 Dear Sir: This office has been informed that the following project has been completed and your bid bond/check can be released: Gasoline for 2009 Enclosed please find your bid bond/check no. 00728790 dated 11/7/08. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Encs.