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7003 3110 0001 8549 2846
PS Form 3811, February 2004 Domestic Return Receipt 102595~2-M-1540
RECEIVED
DEC 4 2008
Southold Town Clerl
ELIZABETH A. NEVILLE, RMC, CMC
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.nor thfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
January 26, 2009
Fern Simpson
Hoppy's Cleaners
329 Front Street
Greenport, NY 11944
Dear Ms. Simpson:
Congratulations. At the regular Town Board meeting held on December 16,
2008, the Town Board accepted the bid of Hoppy's Cleaners for cleaning the Police
Uniforms for the 2009 Calendar year. A certified copy of the resolution is enclosed.
This year's bid deposit will be returned to you at the end of the contract.
Enclosed please find last year's bid deposit. Thank you for your bid.
Very truly yours,
Lynda M Rudder
Deputy Town Clerk
Ens.
Southold Town Board - Letter
Board Meeting of Dece ,2008
RESOLUTION 2008-1083
ADOPTED
ltem# 5.28
DOC ID: 4541
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-1083 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
DECEMBER 16, 2008:
RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Hoppy's
Cleaners to supply the town with Police Uniform Cleaning for 2009 in the amounts indicated
on the bid submitted, all in accordance with the Town Attorney.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Thomas H. WJckham, Councilman
SECONDER: Louisa P. Evans, .Justice
AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell
Generated December 22, 2008 Page 40
ELIZABETH A. NEVILLE, RMC, CMC
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
Police Uniform Cleaning 2009
Bid Opening 12/4/08 10:00 A.M.
ltoppy's Cleaners
329 Front Street
Greenpo~,NY 11944
631-477-1110
See Attached
BID PROPOSAL
Business Name
submits herewith the following unit prices for the cleaning of the uniforms of the members of the
Southold Town Police Department for the period from January 1, 2009 through December 31,
2009:
Uniform Trousers
Tactical Uniform Pants
Tactical Cargo Pocket Uniform Trousers
Uniform Long Sleeve Shirts (Dark Blue)
Uniform Shin Sleeve Shirts (Dark Blue)
Uniform Long Sleeve Shirts (Light Blue)
Uniform Short Sleeve Shirts (Light Blue)
Uniform Long Sleeve Shirts (White)
Uniform Short Sleeve Shirts (White)
Uniform Long Sleeve Shirts (Tan)
Uniform Short Sleeve Shirts (Tan)
Uniform Jackets
Winter Jacket
Light Weight Spring/Fall Jacket
Outer Jackets
Jacket Liners
Uniform Sweaters
Neckties
Hats
Vendor to pick up uniforms to be cleaned at the Southold Town Police Headquarters, Main
Road, Peconic, New York, on Tuesday and Friday of each week. Delivery of cleaned uniforms,
hung on wire hangers and covered with plastic, to be made no later than the same day of the
week following pick up.
Vendor must submit a detailed bill and signed Town voucher on a monthly basis.
The Southold Town Board reserves the right to reject any and all proposals and to waive any
defect or informality in any bid should it be in the best interest of the Town of Southold to do so.
The proposed unit prices shall not include any federal, state, or local tax, from which the Town
of Southold is exempt.
Signed:
Print name
Corporate Title
(if any)
Company Name /-~}~/9/~'qt.5 Cqc?___,~q-.7~_/'~
Mailing Address "~
Phone Number ~:'"-'g [ t/")'~-- { I / O
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid.
Signed:
Print name /--~Lrk L_, ~5' t r~ f~scr~
Corporate Title
(if any)
Company Name
Mailing Address
Phone Number
BID ON CLEANING POLICE UNIFORMS FOR 2009
CaPital~.N.~. ~ .~ ,
~ .~ _ c~s,~£~ s C~;CK
RE:
#9099
STATE OF NEW YORK)
) SS:
COUNTY OF SUFFOLK)
Karen Kine of Mattituck, in said county, being duly sworn, says that she is
Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at
Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that
the Notice of which the annexed is a printed copy, has been regularly published in
said Newspaper once each week for ~ week(s), successively, commencing on the
13th day of November, 2008.
Principal Clerk
Sworn to before me this
2O08
~ IS HEREBY GIVEN,' in
partmeflt Unik~m C3othta~ may ~
~ ~ ~rd of ~ T~ ~f
CHRISTINA VOLINSKI
NOTARY PUBLIC-STATE OF NEW YORK
NO. 01-VO6105050
Qualified in Suffolk County
My Commission Expires February 28, 2012
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section
103 of the General Municipal Law, that sealed bids will be received by the Town Clerk
of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's
Office, To~vn Hall, 53095 Main Road, Southold, New York 11972, until 10:00 A.M.,
Thursday, December 4, 2008, at which time they will be publicly opened and read
aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning
for calendar year 2009.
Specifications for the Police Department Uniform Clothing may be obtained at
the Office of the Southold Town Clerk.
The Toxvn Board of the Town of Southold reserves the right to reject any and all
bids and to waive any defect or informality in any bid should it be deemed in the best
interest of the Town of Southold to do so.
All bids must be submitted on the per item price list, and must be accompanied by
a Non-Collusive Bid Certificate, and bank draft or certified check the amount of$100.00.
All bids must be marked "Bid on Police Department Uniform Cleaning", and must be
signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold,
Town Hall, 53095 Main Road, Southold, New York 11971.
The bid price shall not include any tax, federal, state, or local, from which tl~e
Town of Southold is exempt.
Dated: October 21, 2008
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON November 13, 2008, AND FORWARD ONE (1)
AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,
TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971.
Copies to the following:
Suflblk Times
Chief Cochran
Burrelle's Information Services
Town Board Members Town Attorney
Dodge Reports Browns Letters
Town Clerk's Bulletin Board '~"-"'~--'-----~
BID PROPOSAL
Business Name
submits herewith the following unit prices for the cleaning of the uniforms of the members of the
Southold Town Police Department for the period from January 1, 2009 through December 31,
2009:
Uniform Trousers
Tactical Uniform Pants
Tactical Cargo Pocket Uniform Trousers
Uniform Long Sleeve Shirts (Dark Blue)
Uniform
Uniform
Uniform
Uniform
Uniform
Uniform
Shirt Sleeve Shirts (Dark Blue)
Long Sleeve Shirts (Light Blue)
Short Sleeve Shirts (Light Blue)
Long Sleeve Shirts (White)
Short Sleeve Shirts (White)
Long Sleeve Shirts (Tan)
Uniform Short Sleeve Shirts (Tan)
Uniform Jackets
Winter Jacket
Light Weight Spring/Fall Jacket
Outer Jackets
Jacket Liners
Uniform Sweaters
Neckties
Hats
Vendor to pick up uniforms to be cleaned at the Southold Town Police Headquarters, Main
Road, Peconic, New York, on Tuesday and Friday of each week. Delivery of cleaned uniforms,
hung on wire hangers and covered with plastic, to be made no later than the same day of the
week following pick up.
Vendor must submit a detailed bill and signed Town voucher on a monthly basis.
The Southold Town Board reserves the right to reject any and all proposals and to waive any
defect or informality in any bid should it be in the best interest of the Town of Southold to do so.
The proposed unit prices shall not include any federal, state, or local tax, from which the Town
of Southold is exempt.
Signed:
Print name
Corporate Title
(if any)
Company Name
Mailing Address
Phone Number
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents, to any person nol an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid.
Signed:
Print name
Corporate Title
(if any)
Company Name
Mailing Address
Phone Number
BID ON CLEANING POLICE UNIFORMS FOR 2009
STATE OF NEW YORK )
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being
duly sworn, says that on the /tn'r~/ day of ~~.~, 2008, she affixed a
notice of which the annexed printed notice is a true copy, in a proper and substantial
manner, in a most public place in the Town of Southold, Suffolk County, New York, to
wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York.
Bid on Cleaning Police Unitbrms opening 12/5/08 10:00 a.m.
Elizabeth-A. Neville
Southold Town Clerk
Sworn before me this
~, dayof k]ott~'~,~.f ,2008.
LYNDA M. BOHN
NOTARY PUBLIC, State of New Yo~
No. 0! BO6020932
Qualified in Suffolk Coun~
Term Expires March 8, 20 .~.
Southold Town Board - Letter
Board Meeting of October 21, 2008
RESOLUTION 2008-951
ADOPTED
Item #
DOC ID: 4267
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-951 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
OCTOBER 21, 2008:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk to advertise for bids for the following items for 2009:
Milk for the Human Resource Center
Purchase of Police Department Uniform Clothing
Cleaning of Police Department Uniform Clothing
Gasoline tbr Town Vehicles
Heating Fuel Oil for Town Buildings
Diesel Fuel Oil for Highway Department and Transfer Station
Bulk Ice Control Sand for the Highway Department
Removal of Scrap Tires from the Transfer Station
Town Brown Leaf Bags
Town Yellow Garbage Bags
Motor Oil and Grease
Removal of Electronic Waste (E-Waste)
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Vincent Orlando, Councilman
SECONDER: Albert Krupski ]r., Councilman
AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell
Generated October 22. 2008 Page 14