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Home My WebLink AboutYellow Town Garbage BagsFebruary 5, 2010 Phoenix Recycling 35 Capers Way Pawleys Island, SC 29585 Dear Madam: This office has been informed that the following project has been completed and your bid bond/check can be released: Yellow Garbage Bags - 2009 Enclosed please find your bid bond/check no. 404936 dated November 17, 2008. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Encs. #9514 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successively, commencing on the 29th day of October1 2009. / Principal Clerk Sworn to before me this ~ day of · L~GAL ~ NOTICE TO BII~I~RS NOTICE IS HEREBY GIVEN, in accordance with the provisions of See- tion 103 or,he General Municipal Law, Dated: Oeto~r 20, 2~9 CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK NO. 01"V06105050 QualifleO in Suffolk County Southold Town Board - Letter Board Meeting of October 20, 2009 RESOLUTION 2009-853 ADOPTED Item # 5.20 DOC ID: 5374 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-853 WAS ADOPTED AT TItE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 20, 2009: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2010: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage Bags - Motor Oil and Grease Removal of Electronic Waste (E-Waste) Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANZMOUS] MOVER: Thomas H. Wickham, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Oriando, Krupski Jr., Wickham, Evans, Russell Generated October 26, 2009 Page 23 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 8, 2008 Phoenix Recycling 35 Capers Way Pawleys Island, SC 29585 Dear Sir: This office has been informed that the following project has been completed and your bid bond/check can be released: 2007 Yellow Bags Enclosed please find your bid bond/check no. 15555 dated June 12, 2007. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Encs. m Postage $ Certified Fee Return Receipt Fee (Endorsement Required) Restricted Dellve~ Fee (Endomement Required) · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. · Print your name and address on the reverse so that we oan return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: [] ~ent [] Addressee C, Date of Daiivery D. Is delivery address differenl If YES, enter delivery address below: [] No 3. Service Type [ff""Certified Mail [] Express Mail [] Registered [] Return Receipt for Mercbendlse [] Insured Mail [] C.O.D. 4. Restricted Deliver? (Extra Fee) [] Yes 7007 0710 0003 2876 3474 2. Article Number ('rransfer horn s~rvk=e ~ PS Fora3 3811, February 2004 Domestic Retum Receipt 10259502-M-1540 ELIZABETH A. NEV~ J,P,, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF $OUTHOLD March 17, 2009 Dawn Currie Phoenix Recycling Inc 5180 Horry Drive, Suite B Murrells Inlet, SC 29576 Dear Ms. Currie: Congratulations. At the regular Town Board meeting held on March 10, 2009, the Town Board accepted the bid of Phoenix Recycling lnc for supplying the Town's yellow garbage bags. A certified copy of the resolution is enclosed. The bid deposit will be returned to you at the end of the contract. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of March 10, 2009 RESOLUTION 2009-225 ADOPTED Item # 12.23 DOC ID: 4843 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-225 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 10, 2009: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Phoenix Recycling, Inc. to supply the Town with plastic garbage bags for calendar years. 2009 - 2010 in the amounts submitted by Phoenix in their bid of November 20, 2008, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Councilman SECONDER: Louisa P. Evans, Justice AYES: Rulanct, Orlando, Krupski Jr., Wickham, Evans, Russell Generated March 16, 2009 Page 29 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2009 Plastic Garbage Bags Bid Opening 11/20/08 10:00 A.M. Phoenix Recycling, Inc. 5180 Horry Drive Suite B Murrells Inlet, SC 29576 843-237-1711 See Attached RECYCLING, INC. 5180 Horry Dr Ste B Murrells Inlet, South Carolina 29576 Phone: 843-237-1711 * Fax: 843-237-8724 Elizabeth Neville, Town Clerk Southold Town Hall 53095 Main Road Southold, NY 11971 Dear Ms. Neville, We are pleased to submit a bid to the Town of Southold, NY for your "Bid on Garbage Bags". To our knowledge we have received all addenda issued by the Town regarding the specifications for the manufacture and supply the bags. Upon review of all instructions, we are satisfied that our firm has the resources to fulfill the Scope of Services outlined in the above referenced bid material. Included is a list of references for your review. We are the #1 supplier in the US for USER FEE programs and bags and appreciate the privilege of supplying bags to the Town of Southold for several years. Our company has been manufacturing Iow-density three-ply drawstring bags for 15 years. These are the preferred bags for USER FEE programs due to their superior strength, capacity and puncture resistance. If awarded the bid again, Phoenix will continue to supply bags meeting all of your specification as we are currently doing. As you know, we are the manufacturer and not the middleman. We work directly with the Town to ensure quality products to meet your needs. Originally, Phoenix Recycling manufactured trash bags for the retail grocery store industry including many pdvate label brands. To date we have over 200 satisfied municipalities. Our years of experience serving numerous USER FEE communities give us a solid background and an understanding of the needs and issues of running a successful program. We work closely with state and federal environmental agencies to compile data on USER FEE programs. This allows us to stay abreast of the latest developments in the field and work closely as consultants with our customers. Our goal is to assist the municipality in any way possible to optimize your USER FEE program. We accept the Scope of Services included in the bid instructions and are able to operate with those parameters. egards, Phoenix Recycling 14/11 'U~* I"RI 11*'J.Z Town of Southold Ooxbagc Bag Bid Specifications p. 5of 6 SOI?I'HOLD TOWN PLASTIC GARBAGE BAG BID COiF PROPOSAL The Vendor shall provide a bid price per 1,000 bags meeting all of these specifications. ~mished and dctiverc~d, NOTE; BIDDEP~S ARE TO SURMIT ONE AND ONLY ONE 'TOTAL BID PR/CE'IN RESPONSE TO THiS SOLICITATION. BIDS CONTAINING MULTIPLE OR "AI,TERNATIVE', PRICES, UNLESS BASED SOLELY ON A PRODUCTION THRESIIOI,D, WILl., BE WILl, BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. _,,January 1, 2009 - December 31~ 2010 Item ] ) "Small" Bags 2) '~Mcdium" Bags 3) "Large" Bags Price Per Bag Price Extended _~/t~fq x l,O0O -- /~. q~ x 1,ooo -- . , Bid Price ( t~l of Price Extended rot Items l - 3): = ~q~.q.~o PLEASE COMPLETE ALL REQUESTED INFORMATION. OMISSIONS, ADDFI'IONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN THE DISQUALIFICATION OF THE BID. The Town resexves the right to reject any and all bids. 1~/11 '08 FRI 11:13 FAX $31 755 61g~ $0FI~ItOLD TOWN CLBRK [~007 NON-COLLUSIVE BID CERTIFICATE Thc undersigned bidder certilies that this bid has been arhved at by thc bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation lbr bids, and the contents of this bid have not been communicated by fl, e bidder, nor, to/ts best knowledge and belier, by any of:its employee~ or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. BID ON Plastic Yellow Garbage Bags 2009-2010 PHOENIX RECYCLING REFERENCES JUDY MCCLEERY D.P.W SOUTHAMPTON,NY 631-287-5750 I MILLION BAGS/YR CHARLES SISITSKY DPW NATICK, MA 508-647-6555 BAG SUPPLIER SINCE 2003 JOSEPH LAMBERT D.E.P MASSACHUSETTS 617-574-6875 20 MILLION BAGS/YR DAVID MILLER D.P.W ASHLAND, MA 508-881-0120 X19 STORE DOOR DELVlERY NANCY ALLEN DPW SHREWSBURY, MA 508-641-8512 STORE DOOR DELVlERY CHARLIE TOOMAJIAN MALDEN, MA 781-397-7000 1 MILLION+ BAGS/SDD GNATURE LINE. ABSENCE OF THESE FEATURES WILL INOICATE A COPy. FICIAL CHECK ISSUED BY: MONEYGRAM PAYMENT SYSTEMS INC. =*.O, ~OX g47E. MINNEAPOLIS MN 55480 DRAWEE; BOSTON SAFE DEPOSIT & TRUST CO~ ~OSTON, MASSACHUSETI'S NOV 17 2008 DOLLARS $ 100.00 DRAWER: PLANTATION FEDERAL BANK 6DO ?Del 2~-'0 i,&OO & 2 2 2 ?- S.°.O,, Page I of 2 From: Ofi~oIO:GGEA (843)237-1711 Dawn Cunie Phoenix Recycling r~ 5180 Horn/Dr Suite B Murr~ ~ SC 2~575 Sl'gP TO: (63t) 765-1801 BILL SENOEB Town Clerk Elizabeth Neville Town of Southold 53095 Main Rd Southold, NY 11971 I II Ship Date: 18NOV08 ActWgt: 0.5 LB CAD: 983753iklNETS091 Aceeunt~. S ......... Delive~ Address Bar Code II IIIIIIIlillill iilll I II Ref # Envim Invoice # PO # TRK# 7971 19960404 WED - 19NOV AM PRIORITY OVERNIGHT 11971 XH WSHA After p~inting this label: 1. Use the 'Pdnr button on this page to print your label to your laser or inkjet pdnter. 2. Fold the printed page along the horizontal line. 3. Place label in shipping pouch and affix it to your shipment so that the barcode portion of the label can be mad and scanned. Warning Use only the printed obginal label for shipping Using a photocopy of this label for shipping purposes is fraudulent and could result in additional billing charges, along with the cancellation of your FedEx account number Use of this system constitutes yo~Jr ngmement te the service conditions in the currant FedEx Sen'ice Guide, available on fedex.corn. FedEx v~ no{ be mspons~])le for any claim in excess of $100 per package, whether the result of loss, damage, delay, non -delivar/.misdeliva~,or misin~, unless ~ dedme a higher value, pay an additional c~arge, document your actual loss and ~e a Umely cteim. Limitatluns found in the cun~nt FedEx Semite Guide ~3~/. Your ~ght to recover Eom FedEx for any loss, including inthnsic valueof the package, loss of sales, income interesL profit, attomey's fees, ¢~+~. and ~her f~ms ~3~ damage whether direct, ludde~tel,conssqu enltsl, or special is limited to the greater of $100 or the authorized declared value. Recovery cannot exce~ ac~arat ~ loss. Maximum for items of extraordina~ value is $500, e.g. jewels/, precious metals, negotiable instruments and other items listed in ~ur Sen~icoGuide. V~itten claims must be filed within strict §me limits, see current FedEx Service Guide. https://www.fedex.com/shipping/html/en//PrintlFrame.html 11/18/2008 From: BurrellesLuce To: Date: 10128/2008 Time: 3:51:5D PM Page 1 of 1 Chris Peacock (1403MV) 52 East Drive Livingston, NJ 07039 Phone: 973-464-6688 Fax: 973-535-1460 Email: cpeacock 1 ~hotmail.com TO: Elizabeth A. Neville Town Clerk FAX COVERPAGE Southold Town Clef), COMPANY: Town of Southold FAX: 631-765-6145 FROM: Bid Source for Chris Peacock DATE: 10/28/2008 NUMBER OF PAGES 1 (including this cover page) In connection with the following bid solicitation: Town of Southold Plastic Garbage Bags Due date: 11/20/2008 Due time: 10:00 am Please furnish a bid package, including specifications and instructions to: Mr. Chris Peacock Chris Peacock (1403MV) 52 East Drive Livingston, NJ 07039 Phone: 973-464-6688 Fax: 973-535-1460 This request has been prepared by BID SOURCE on behalf of our subscriber. 75 East Northfield Road Livingston, New Jersey 07039 Phone: 800-631-1160 From: BurrellesLuce To: Date: 1012812008 Time: 3:50:32 PM Page 1 of 1 Corporate Express (1400 SE) 28 Eastmans Road, P.O. Box 373 Parsippany, NJ 07054 Phone: 973-434-4191 Fax: 973-434-4926 Email: terry.tromonda~cexp.com FAX COVER PAGE TO: COMPANY: FAX: FROM: DATE: Elizabeth A. Neville Town Clerk Town of Southold 631-765-6145 Bid Source for Terry Tromonda 10/28/2008 NUMBER OF PAGES 1 (including this cover page) RECEIVED Southol4 Town Cler~ In connection with the lbllowing bid solicitation: Town of Southold Pla~ic Garbage Bags Due date: 11/20/2008 Due time: 10:00 am Please furnish a bid package, including specifications and instructions to: Ms. Terry Tromonda Corporate Express (1400SE) 28 Eastmans Road, P.O. Box 373 Parsippany, NJ 07054 Phone: 973-434-4191 Fax: 973-434-4926 This request has been prepared by BID SOURCE on behalf of our subscriber. 75 East Northfield Road Livingston, New Jersey 07039 Phone: 800-631-1160 From: BurrellesLuce To: Date: 10/28/2008 Time: 3:53:08 PM Page 1 of 1 Terry Leddy (273FREE) 151 Dyckman Place Basking Ridge, NJ 07920 Phone: 201-924-9074 Fax: 866-256-957 ! Email: leddyt01 _(~unisourcelink.com FAX COVER PAGE TO: COMPANY: FAX: FROM: DATE: Elizabeth A. Neville Town Clerk Town of Southold 631-765 -6145 Bid Source for Terry Leddy 10/28/2008 NUMBER OF PAGES 1 (including this cover page) RECEIVED Southol~( Town Clerk In connection with the following bid solicitation: Town of Southold Plastic Garbage Bags Due date: 11/20/2008 Due time: 10:00 am Please furnish a bid package, including specifications and instructions to: Mr. Terry Leddy Terry Leddy (273FREE) 151 Dyckman Place Basking Ridge, NJ 07920 Phone: 201-924-9074 Fax: 866-256-9571 This request has been prepared by BID SOURCE on behalf of our subscriber. 75 East Northfield Road Livingston, New Jersey 07039 Phone: 800-631-1160 #9073 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successively, commencing on the 6th day of November, 2008. " Principal Clerk Sworn to before me this day of ~/ 2008 / LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Sec- tion 103 of the General Municipal Law, that sealed bids are sough! and request- ed for the purchase of PLASTIC GAR- BAGE BAGS by the Town of Southold for Calendar Year 2009. Specifications and bid proposal form may be obtained at the Office of the Town Clerk. Town of Southold, Town Hall, PO Box ]179. 53095 Main Road, Southold, New York 'Uae sealed bid, together with a Non- collusive Bid Certificate and bank draft or certified check in the amount of $100.00~ will be received by the Town Clerk. at the Southold Town flail. PO Box 1179, 53095 Main Road, Southold. New York, until 10:00 A.M., lbursday, November ~0, ZO~8 at which time they will b¢ opened and read aloud in public, The Town Board of the Town of $outhold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to All bids must be signed and sealed in envelopes plainly marked "Bid on Gar- bage Bags", and submitted to the Office of the Town Clerk. The bid price shall cai, from which the Town of Southold is Dated: October 21. 2008 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK NoIAR¥ pUBLIC-STAlE OF NE'W YORK No. o1.V06105050 Quotffied in SuffOlk County LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2007. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 20, 2008 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 21, 2008 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 6, 2008 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the tbllowing: The Suffolk Times Town Attorney Brown's Letters Town Clerk's Bulletin Board Town Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck Town of Southold Garbage Bag Bid Specifications p. 2of 6 TOWN GARBAGE BAG BID SPECIFICATIONS TERM OF BID: JANUARY 1, 2009 - DECEMBER 31, 2010 NOTE: The quantity figures below are estimates only, based on past sales. While they are believed to be accurate, the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity Dimension Small 80,000 25" x 29" O Medium 250,500 34" x 36" Large 700.000 40" x 41" Capacity/Strength 16 gallons/1.00 mil or 25.4 microns thick 36 gallons/1.25 mil or 31.75 microns thick 56 gallon/1.4 mil or 35.56 microns thick FII,M SPECIFICATIONS: Tubular construction, flat bottom side seals water based solvent/organic pigment inks. NOTE: For ALL bags, film is to be co-extruded using a 3-ply technology. The outer and inner layers to be made o f puncture resistant metalycene and the center to be made of virgin butene, or of other materials of equal strength and performance. Bags are to be of 100% VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. Bidders must submit a sample bag representative of size and strength for each size category. IMPRINT: · At top of bag, just under the drawstring, on one line:: "HOLD FILLED BAG AT SIDES TO LIFT. DO NOT LILFT BY DRAWSTRING" · Text tbr Town Garbage Bag Rules: see Attachment #1 to this spec. ("Town Logo" to be supplied by Town) At bottom of bag, in large type: Size of bag (e.g., SMALl, , MEDIU , OR "LARGE", on one line, to be fbllowed by # of gallons (e.g., "16 GALLONS", or "36 GALLONS", or "56 GALLONS") on the same line. CLOSING 'DRAWSTRING': All bags to be constructed with a plastic 'drawstring' inside top (open side) edge of bags that can be easily identified and pulled to close the bag when filled. DRAWSTRING MUST BE CAPABLE OF WITHSTANDING REASONABLE FORCE used in tying bags shut. DEMONSTRATED, REPEATED FAILURE OF DRAWSTRING FEATURE WILL BE GROUNDS FOR RECISION OF AGREEMENT AND/OR CONTRACT WITH VENDOR. Plastic drawstring to be of color other than yellow. Town of Southold Garbage Bag Bid Specifications p. 3of 6 UPC 'BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: · Style and Counts Bags shall be packaged in 'sleeves' and 'cases' (boxes) in the following manner: Bag Size # Bags per Sleeve # Sleeves per Case Small 5 100 Medium 5 50 Large 3 33 Bags in sleeves may be inter-leaved or perforated. Insert and UPC Code Sleeves shall contain a paper insert no larger than 3" x 4", the color of which shall be different for each bag size, containing the UPC Bar Code, centered on the insert. Above the Bar Code shall be two lines of text as lbllows: First lane: "TOWN OF SOUTHOLD"; Second Line: appropriate size designation (e.g., "Small 16 Gallon" or "Medium 36 Gallon" or "Large 56 Gallon". Below the UPC Bar Code shall be the text: "Remember: Keep Your Bag Costs Down RECYCLE!" ORDERS Orders tbr bags will be placed as needed, however, the Town expects to order at least one-year's worth of bag inventory at a time (i.e., two (2) orders lbr the anticipated 2-year inventory requirement). IF VENDOR PRICING 1S BASED ON ORDERING A MINIMUM NUMBER OF BAGS, IT SHOULD STATE W}IAT THAT MINIMUM THRESHOLD IS AS WELL AS THE ALTERNATE PRICE (for not meeting the threshold). DELIVERY THE CONTRACTOR SIIALL SHIP ANY AND ALL ORDERS OF SOUTHOLD TOWN BAGS - OR PART THEREOF REQUIRED FOR THE TOWN TO MAINTAIN SUPPLY OF BAGS FOR ITS RESIDENTS - NOT LATER THAN SIX (6) WEEKS FROM THE DATE AN ORDER IS PLACED BY THE TOWN. If delivery of an order must be split, the contractor agrees it will not seek a higher price tbr the portion of the ordcr shipped later. PRICE ADJUSTMENTS/INCREASES The Town recognizes that the market price of mineral oil-based products can fluctuate widely during thc course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the reqnest with the Producer Price Index or by performing a market survey of other bag manufacturers. A price Town of Southold Garbage Bag Bid Specifications p. 4of 6 PRICE ADJUSTMENTS/INCREASES (cont'd) increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective with thc first order of bags placed thirty (30) calendar days or more after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall bc presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to thc Town. The price increase shall bc limited to the actual increase incurred by the awarded vendor. Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BOARD OFA REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS' RESPONSIBILITIES UNDER A CONTRACT A WARDED PURSUANT TO THIS BID. Price decreases arc acceptable on invoice(s) presented for payment without documentation. TESTING: At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Failure to meet bag specifications as determined by this test(s) will be grounds for refusal of orders and/or cancellation of the contract. Town of Southold Garbage Bag Bid Specifications p. 5of 6 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL The Vendor shall provide a bid price per 1,000 bags meeting all of these specifications, furnished and delivered. NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO TillS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES, UNLESS BASED SOLELY ON A PRODUCTION THRESHOLD, WILL BE WILI, BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. January 1, 2009 - December 31, 2010 Item Price Per Bag 1) "Small" Bags x 1,000 2) "Medium" Bags x 1,000 - 3) "Large" Bags x 1,000 = Price Extended Total Bid Price (total of"Price Extended" for Items I - 3): - PLEASE COMPLETE ALL REQUESTED INFORMATION. OMISSIONS, ADDITIONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN THE DISQUALIFICATION OF THE BID. ]'he Town reserves the right to reject any and all bids. ~ 'ompany (Name) ?osition .\ddress I'clephone No. I:axNo. Southold Town Garbage Bag Specifications ATTACHMENT 1 TOWN OF SOUTHOLD "TOWN GARBAGE BAG" RULES Town Logo (9" diameter) THIS BAG IS INTENDED FOR ALL HOUSEHOLD KITCHEN GARBAGE. (Bulky "rubbish" items must be disposed of separately by your carter or delivered to the transfer station over the vehicle scales). All bags must be closed securely and tied with drawstring. DRAWSTRING MAY NOT ItOLD WEIGHT OF FILLED BAG. HOLD FILLED BAG AT SIDES TO LIFT. "Town Bags" are required BOTH for curbside pickup AND for garbage "self-hauled" by residents to the Cutchogue Transfer Station (operating hours 7:00 am - 5:00 pm, 7 days a week, except holidays). Vehicles bringing garbage to the Transfer Station must display valid permit (available ONLY at Town lIall) or pay a separate single entry fee. SOUTHOLD RECYCLES! BUY FEWER TRASH BAGS - AND SAVE MONEY - BY RECYCLING. RECYCLABLES DO NOT GO IN THESE TRASH BAGS. You can also reduce your waste handling costs by: Composting tbod waste Re-using or giving away used but useable items Buying goods with recyclable packaging Avoiding goods with excess packaging. For questions or more information check out the Southold Town website at http://southoldtown.northfork.net/collection center.htm, or call (631) 734-7685. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Plastic Yellow Garbage Bags 2009-2010 STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~ . day of I~t.O,~ ,2008, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2009 Yellow Garbage Bags 11/13/08 10:00 a.m. Eli(~beth A. Neville Southold Town Clerk Sworn before me this oq'~' day of ~ ,2008. N[tary ~ublic LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01 B06020932 Otlatified in Suffolk County ~'erm Expires March 8, 20 ~ Southold Town Board - Letter Board Meeting of October 21, 2008 RESOLUTION 2008-951 ADOPTED Item # DOC ID: 4267 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-951 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 21, 2008: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2009: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gaso}ine for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage Bags Motor Oil and Grease Removal of Electronic Waste (E-Waste) Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANzMOUS] MOVER: Vincent Orlando, Councilman SECONDER: Albert Krupski .Ir., Councilman AYES: Ruland, Orlando, Krupski .Ir., Wickham, Evans, Russell Gcneratcd Oclobcr 22. 2008 Pagc 14