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HomeMy WebLinkAbout2009ELIZABETH A. NEVILLF,, RMC, CMC
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
April 13, 2009
Carol Scott
Southold Village Merchants
PO Box 1356
Southold, NY 11971
Dear Ms. Scott:
The Southold Town Board, at its regular meeting held on April 7, 2009, granted
permission to the Southold Village Merchants to hold its annual 4th of July parade on
Saturday, July 4, 2009. A certified copy of the resolution is enclosed. An insurance
policy naming the Town as additionally insured has not been filed with this office.
Please be sure to contact Capt. Flatley, at the Police Department, 765-2600, as soon as
possible, to coordinate traffic control.
El'lC,
Very truly yours,
Lynda M Rudder
Southold Deputy Town Clerk
Southold Town Board - Letter
Board Meeting of April 7, 2009
RESOLUTION 2009-301
ADOPTED
Item # 5.23
DOC ID: 4916
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-301 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
APRIL 7, 2009:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to
Southold Village Merchants to march from Boisseau Avenue to Tuckers Lane along Route
25 for its 12th Annual 4th of July Parade in Southold~ on Saturda¥~ July 4, 2009~ beginning
at 11:00 AM, provided they file with the Town Clerk a One Million Dollar Certificate of
Insurance naming the Town of Soathold as an additional insured and contact Capt. Flatley upon
receipt of the approval of this resolution to coordinate traffic control. Support is for this year
only, as the Southold Town Board continues tO evaluate the use of town roads.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER: Thomas H. Wickham, Councilman
AYES: Ruland, Krupski Jr., Wickham, Evans, Russell
ABSENT: Vincent Orlando '
Generated April 8, 2009 Page 33
POLICE DEPARTMENT
TOWN OF SOUTHOLD
CARLISLE E. COCHIL-kN, JR.
Chi~f of Poh'cc
Telephone Emergency Dial 911
TO:
FROM:
DATE:
RE:
Linda J. Cooper, Deputy Town Clerk
Chief Carlisle E. Cochran, Jr. ,e::7.~
March 30, 2009
Southold Town Merchants Annual July 4th Parade
Saturday, July 4, 2009
I have reviewed the above request and have no objection to the approval. Please have Ms.
Scott or Ms. Tyrer or their representative contact Captain Martin Flatley as soon as the Town
Board grants approval to coordinate traffic control.
I am enclosing the cost analysis for this event.
Enc.
cc: Capt. Martin Flatley
41405 Route25 op.o. Box 911 ° Pcconic, N.Y. 11958
Administrative (631) 765-2600/2601 ° Fax (631) 765 2715
Town of Southold Police Department
Special Event Cost Analysis
Event: Southold Village Merchants Jul, 4th Parade
Location: Southold Villeg_e
PO Brewer
K-~ UiIR
PO Onufrak
Reg HOurs__ ~T Hfs H~ Wege TOtal
TC Officer
TC Officer
TC Officer
;ent
Relj. Hours OT Hrs Hfty wa_g~e . Total Comments
Comments
$56.63 $113.26
$52.71 $105.42 .~
RegHoum )T Hrs HrlyWage _ Total Commepts
2 __ $14.67__ $29.34__
$14.67 $29.34
$14.67 $29.34
Equllm~nt ~
Total Depa, b .ent Cost for Event --
$ $306.70
Prepared by Capt,M. Flafley 3/30/2009 Page 1
ELIZABETH A. NEVILLE, RMC, CMC
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
to~
From:
Dated:
Re:
Chief Carlisle E. Cochran, Jr.
Linda J. Cooper, Deputy Town Clerk
March 27, 2009
Southold Town Merchants Annual 4th of July Parade
Transmitted is request by the Southold Town Merchants to hold it's 12th Annual
4th of July parade on Saturday, July 4, 2009. Please review this request and send
me your recommendations in writing.
Thank you.
SOUTHOLD VILLAGE MERCHANTS
P.O. Box 1356
Southold, NY 11971
March 22, 2009
Mr. Scott Russell, Supervisor
Town of Southold
P.O. Box 1179
Southold, NY 11971
Dear Scott:
Our group is sponsoring our Twelfth Annual Fourth of July Parade on Saturday, July
4~ on the Main Road ii1 the village of Southold from 11:00 am to 12:00 noon.
We request permission from the Town Board to hold this Parade. We are in the process
of securing insurance through the North Fork Chamber of Commerce and will send you a
copy when it is received.
We ask that Rome 25-Main Road be blocked off from Boisseau Avenue to Tuckers Lane
for the time of the Parade.
We invite you and the Town Board and other officials to march in the Parade. We would
be proud to have you join us.
Carol Scott ~'Joan Tyrer
"
frIAR 2 5 2000
I DATE (MMIDDPfYYY)
CERTIFICATE OF LIABILITY INSURANCE 04/14/z009
PRODUCER (631)477-1680 FAX (631)477-8930 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
McMann Pr'ice Agency, ThC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
828 Front Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
P.O. Box 2065
Greenport, NY 11944-0876 INSURERS AFFORDING COVERAGE NAIC #
~NSURED The North Fork Chamber of Con~erce IHSURERA: Hartford Fire Ins Co. 19682
INSURER S!
PO Box 1415 INSURERC:
Southold, NY 11971-1415 ~NSURERD
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN iS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
INSR ~,DD'I POLICYEFFECIlVE POLICYEXPIRATIOI~
LTR NSRI TYPE OF INSURANCE POLICY NUMBER DATE IMMIDD~'YYt DATE ~MM/DD/YYt LIMITS
OENERALLIABILI~' 12SBABH8373 11/2:5/2008 11/25/2009 EACH OCCURRENCE $
X COMMERCIAL GENERAL LIABILITY PRFMJRFRDAMAGE TO/F~RENTEDc~Hr~,nc~i $ 300, OOO
JCLAIMSMADE I~IoccuR UEDEXP(Anyoneperson) $ 10,000
A PERSONAL & ADV INJURY $ 2,000,00{~
GENERAL AGGREGATE $ 4,000, OOC
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS ~ COMP/DP AGG $ 4 ~ 000 ~ 00{~
i FOEiCY I---] LO0
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
ANY AUTO (Ea accident)
ALL OM~ED AUTOS BODILY INJURY $
SCHEDULED AUTOS (Per person)
HIRED AUTOS BODILY INJURY $
NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
ANYAUTO OTHER THAN EAACC $
AUTO ONLY: AGG $
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $
'~1 OCCUR [] CLAIMS MADE AGGREGATE $
DEDUCTIBLE $
RETENTION $ $
WC STATU- OTH-
WORKERS COM PENSATIDN AND I TORY tlMITS I I FR
EMPLOYERS' LIABILITY
ANY PROPR/ETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? E L DISEASE - EA EMPLOYEE
If yes, desc~ibe under
SPECIAL PROVISIONS below E.L DISEASE - POLICY LIMIT $
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
for American Flag display through the village of Southold (from South Harbor Road
east to Krukowski farm) Route 25 for the 2009 season
for use of flags on poles from May 1, 2009 through October 11, 2009 including
the erection, existence, naintenance and removal of flags
CERTIFICATE HOLDER
TOWN OF SOUTHOLD
PO BOX 1179
SOUTHOLD, NY 11971
ACORD 25 (2001/08)
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
DAYS WRITTEN NOTIC TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL OTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
.~OF ANY KIND PO ER, ITS AGENTS OR REPRESENTATIVES,
'~UT RIzF~R RE ~
7 ®ACORD COR.ORATION
SOUTHOLD VILLAGE MERCHANTS
P.O.Box 1356, Southold, NY.11971
May 5, 2009
Mr. Jamas McMahon
$outhold Town Community Development
Box 1179
$outhold, NY 11971
Dear Mr. McMahon:
In the pas6 with the kelp of the Southold Highway Domrtn~n6 our group kas
installed 120,4merleanflags along Route 25 in the village of Soutkola~
We are now ready to do this for the 2009 season and ash Oryon could kure Tim kelp us
with this. We would like to kave the.flags installed by the Memorial Day Weekend .
wkick is celebrated May 23ta to 2~ since our Town parade will be held in Southold this
year.
The flags are ready to be installed and Tim can stop by anytime to the Bath & Linen
Skop to pick them up.
Enclosed please J~md an insurance policy with the Town of Southoid as Certificate
Holder covering the flag display for the 2009 season.
Thank yoa very muck for all your help.
Carol Scott
Joan Tyrer
SO UTHOLD VILLA GE MER CHANTS
P.O. Box 1356 Southold, NY l1971
April 15. 2009
Ms. Elizabeth Neville
Southold Town Clerk
P. O. Box 1179
Southold, NY 11971
Dear Ms. Neville:
Enclosed please find Certificate of Liability Insurance
issued through The North Fork Chamber of Commerce
from the Hartford Insurance Company for 2009 coverage
of our groups' Fourth of July Parade. The Town of
Southold is the Certificate Holder.
I will contact Capt. Flatley to coordinate traffic control
Yours truly,
Carol Scott Joan Tyrer
DATE ( M MIDD/YYYY)
ACORD. CERTIFICATE OF LIABILITY INSURANCE 04/13/2009
PRODUCER (631)477-1680 FAX (631)477-8930 THISCERTIFIC FE IS lSSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
McMann Price Agency, ThC. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
828 Front Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
P,O. Box 2065
Greenport, NY 11944-0876 INSURERS AFFORDING COVERAGE NAIC #
INSURED The North Fork Chamber of Commerce INSURERA: Hartford Fire Tns CO. 19682
INSURER S:
PO Box 1415 INSURERC:
Southold, NY 11971-1415 INSURERD:
INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTV~THSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT V~TH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAINi THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
GENERAL LIABILITY 12SBABH8373 11/25/2008 11/25/2009 EACHOCCURRENCE $ 2,O00100~J
DAMAGE TO RENTED $ 300 ~ OO(~
I CLAIMS MADE [] OCCUR MED EXP (Any one person} $ 10,00(~
A X PERSONAL & ADV INJURY $ 2, OO0,
-- GENERAL AGGREGATE $ 4,000,00~
;-'~N'LAGGREGATELIMITAPPLIESPER: ~ PRODUCTS-COMP/OPAGG $ 4,000;00£
----'] POLICY ~-)PRO-JECT ~1LOC
SCHEDULED AUTOS {Per person)
NON-OVVNED AUTOS
I OCCUR [] CLAIMS MADE AGGREGATE $
WDRRERS OOMPENSATION ^ND hDHY.MITJ
for the Fourth of 3uly Parade being held on Saturday 3uly 4, 2009
Certificate Holder is listed as Additional Insured
the parade route will be from Roisseau Avenue to Tuckers Lane on Route 25
from Ii:O0 am to 12 noon
CERTIFICATE HOLDER
TOWN OF SOUTHOLD
PO BOX 1179
SOUTHOLD, NY 11971
ACORD 25 (2001/08)
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED DEFORE THE
EXPIRA3qON DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
DAYS WRITTEN NOI1CE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
AU OR' ED HEFRE ? VE/Z/
- - ~r C ~ ~ - ~ACORD CORPORATION 1988