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HomeMy WebLinkAbout2009ELIZABETH A. NEVILLF,, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 13, 2009 Carol Scott Southold Village Merchants PO Box 1356 Southold, NY 11971 Dear Ms. Scott: The Southold Town Board, at its regular meeting held on April 7, 2009, granted permission to the Southold Village Merchants to hold its annual 4th of July parade on Saturday, July 4, 2009. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has not been filed with this office. Please be sure to contact Capt. Flatley, at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. El'lC, Very truly yours, Lynda M Rudder Southold Deputy Town Clerk Southold Town Board - Letter Board Meeting of April 7, 2009 RESOLUTION 2009-301 ADOPTED Item # 5.23 DOC ID: 4916 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-301 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 7, 2009: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Southold Village Merchants to march from Boisseau Avenue to Tuckers Lane along Route 25 for its 12th Annual 4th of July Parade in Southold~ on Saturda¥~ July 4, 2009~ beginning at 11:00 AM, provided they file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Soathold as an additional insured and contact Capt. Flatley upon receipt of the approval of this resolution to coordinate traffic control. Support is for this year only, as the Southold Town Board continues tO evaluate the use of town roads. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Thomas H. Wickham, Councilman AYES: Ruland, Krupski Jr., Wickham, Evans, Russell ABSENT: Vincent Orlando ' Generated April 8, 2009 Page 33 POLICE DEPARTMENT TOWN OF SOUTHOLD CARLISLE E. COCHIL-kN, JR. Chi~f of Poh'cc Telephone Emergency Dial 911 TO: FROM: DATE: RE: Linda J. Cooper, Deputy Town Clerk Chief Carlisle E. Cochran, Jr. ,e::7.~ March 30, 2009 Southold Town Merchants Annual July 4th Parade Saturday, July 4, 2009 I have reviewed the above request and have no objection to the approval. Please have Ms. Scott or Ms. Tyrer or their representative contact Captain Martin Flatley as soon as the Town Board grants approval to coordinate traffic control. I am enclosing the cost analysis for this event. Enc. cc: Capt. Martin Flatley 41405 Route25 op.o. Box 911 ° Pcconic, N.Y. 11958 Administrative (631) 765-2600/2601 ° Fax (631) 765 2715 Town of Southold Police Department Special Event Cost Analysis Event: Southold Village Merchants Jul, 4th Parade Location: Southold Villeg_e PO Brewer K-~ UiIR PO Onufrak Reg HOurs__ ~T Hfs H~ Wege TOtal TC Officer TC Officer TC Officer ;ent Relj. Hours OT Hrs Hfty wa_g~e . Total Comments Comments $56.63 $113.26 $52.71 $105.42 .~ RegHoum )T Hrs HrlyWage _ Total Commepts 2 __ $14.67__ $29.34__ $14.67 $29.34 $14.67 $29.34 Equllm~nt ~ Total Depa, b .ent Cost for Event -- $ $306.70 Prepared by Capt,M. Flafley 3/30/2009 Page 1 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD to~ From: Dated: Re: Chief Carlisle E. Cochran, Jr. Linda J. Cooper, Deputy Town Clerk March 27, 2009 Southold Town Merchants Annual 4th of July Parade Transmitted is request by the Southold Town Merchants to hold it's 12th Annual 4th of July parade on Saturday, July 4, 2009. Please review this request and send me your recommendations in writing. Thank you. SOUTHOLD VILLAGE MERCHANTS P.O. Box 1356 Southold, NY 11971 March 22, 2009 Mr. Scott Russell, Supervisor Town of Southold P.O. Box 1179 Southold, NY 11971 Dear Scott: Our group is sponsoring our Twelfth Annual Fourth of July Parade on Saturday, July 4~ on the Main Road ii1 the village of Southold from 11:00 am to 12:00 noon. We request permission from the Town Board to hold this Parade. We are in the process of securing insurance through the North Fork Chamber of Commerce and will send you a copy when it is received. We ask that Rome 25-Main Road be blocked off from Boisseau Avenue to Tuckers Lane for the time of the Parade. We invite you and the Town Board and other officials to march in the Parade. We would be proud to have you join us. Carol Scott ~'Joan Tyrer " frIAR 2 5 2000 I DATE (MMIDDPfYYY) CERTIFICATE OF LIABILITY INSURANCE 04/14/z009 PRODUCER (631)477-1680 FAX (631)477-8930 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION McMann Pr'ice Agency, ThC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 828 Front Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 2065 Greenport, NY 11944-0876 INSURERS AFFORDING COVERAGE NAIC # ~NSURED The North Fork Chamber of Con~erce IHSURERA: Hartford Fire Ins Co. 19682 INSURER S! PO Box 1415 INSURERC: Southold, NY 11971-1415 ~NSURERD INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN iS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR ~,DD'I POLICYEFFECIlVE POLICYEXPIRATIOI~ LTR NSRI TYPE OF INSURANCE POLICY NUMBER DATE IMMIDD~'YYt DATE ~MM/DD/YYt LIMITS OENERALLIABILI~' 12SBABH8373 11/2:5/2008 11/25/2009 EACH OCCURRENCE $ X COMMERCIAL GENERAL LIABILITY PRFMJRFRDAMAGE TO/F~RENTEDc~Hr~,nc~i $ 300, OOO JCLAIMSMADE I~IoccuR UEDEXP(Anyoneperson) $ 10,000 A PERSONAL & ADV INJURY $ 2,000,00{~ GENERAL AGGREGATE $ 4,000, OOC GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS ~ COMP/DP AGG $ 4 ~ 000 ~ 00{~ i FOEiCY I---] LO0 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea accident) ALL OM~ED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $  ANYAUTO OTHER THAN EAACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ '~1 OCCUR [] CLAIMS MADE AGGREGATE $  DEDUCTIBLE $ RETENTION $ $ WC STATU- OTH- WORKERS COM PENSATIDN AND I TORY tlMITS I I FR EMPLOYERS' LIABILITY ANY PROPR/ETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? E L DISEASE - EA EMPLOYEE If yes, desc~ibe under SPECIAL PROVISIONS below E.L DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS for American Flag display through the village of Southold (from South Harbor Road east to Krukowski farm) Route 25 for the 2009 season for use of flags on poles from May 1, 2009 through October 11, 2009 including the erection, existence, naintenance and removal of flags CERTIFICATE HOLDER TOWN OF SOUTHOLD PO BOX 1179 SOUTHOLD, NY 11971 ACORD 25 (2001/08) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTIC TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL OTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY .~OF ANY KIND PO ER, ITS AGENTS OR REPRESENTATIVES, '~UT RIzF~R RE ~ 7 ®ACORD COR.ORATION SOUTHOLD VILLAGE MERCHANTS P.O.Box 1356, Southold, NY.11971 May 5, 2009 Mr. Jamas McMahon $outhold Town Community Development Box 1179 $outhold, NY 11971 Dear Mr. McMahon: In the pas6 with the kelp of the Southold Highway Domrtn~n6 our group kas installed 120,4merleanflags along Route 25 in the village of Soutkola~ We are now ready to do this for the 2009 season and ash Oryon could kure Tim kelp us with this. We would like to kave the.flags installed by the Memorial Day Weekend . wkick is celebrated May 23ta to 2~ since our Town parade will be held in Southold this year. The flags are ready to be installed and Tim can stop by anytime to the Bath & Linen Skop to pick them up. Enclosed please J~md an insurance policy with the Town of Southoid as Certificate Holder covering the flag display for the 2009 season. Thank yoa very muck for all your help. Carol Scott Joan Tyrer SO UTHOLD VILLA GE MER CHANTS P.O. Box 1356 Southold, NY l1971 April 15. 2009 Ms. Elizabeth Neville Southold Town Clerk P. O. Box 1179 Southold, NY 11971 Dear Ms. Neville: Enclosed please find Certificate of Liability Insurance issued through The North Fork Chamber of Commerce from the Hartford Insurance Company for 2009 coverage of our groups' Fourth of July Parade. The Town of Southold is the Certificate Holder. I will contact Capt. Flatley to coordinate traffic control Yours truly, Carol Scott Joan Tyrer DATE ( M MIDD/YYYY) ACORD. CERTIFICATE OF LIABILITY INSURANCE 04/13/2009 PRODUCER (631)477-1680 FAX (631)477-8930 THISCERTIFIC FE IS lSSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE McMann Price Agency, ThC. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 828 Front Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P,O. Box 2065 Greenport, NY 11944-0876 INSURERS AFFORDING COVERAGE NAIC # INSURED The North Fork Chamber of Commerce INSURERA: Hartford Fire Tns CO. 19682 INSURER S: PO Box 1415 INSURERC: Southold, NY 11971-1415 INSURERD: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTV~THSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT V~TH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAINi THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. GENERAL LIABILITY 12SBABH8373 11/25/2008 11/25/2009 EACHOCCURRENCE $ 2,O00100~J DAMAGE TO RENTED $ 300 ~ OO(~ I CLAIMS MADE [] OCCUR MED EXP (Any one person} $ 10,00(~ A X PERSONAL & ADV INJURY $ 2, OO0, -- GENERAL AGGREGATE $ 4,000,00~ ;-'~N'LAGGREGATELIMITAPPLIESPER: ~ PRODUCTS-COMP/OPAGG $ 4,000;00£ ----'] POLICY ~-)PRO-JECT ~1LOC SCHEDULED AUTOS {Per person) NON-OVVNED AUTOS I OCCUR [] CLAIMS MADE AGGREGATE $ WDRRERS OOMPENSATION ^ND hDHY.MITJ for the Fourth of 3uly Parade being held on Saturday 3uly 4, 2009 Certificate Holder is listed as Additional Insured the parade route will be from Roisseau Avenue to Tuckers Lane on Route 25 from Ii:O0 am to 12 noon CERTIFICATE HOLDER TOWN OF SOUTHOLD PO BOX 1179 SOUTHOLD, NY 11971 ACORD 25 (2001/08) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED DEFORE THE EXPIRA3qON DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOI1CE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, AU OR' ED HEFRE ? VE/Z/ - - ~r C ~ ~ - ~ACORD CORPORATION 1988