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HomeMy WebLinkAbout2008 ELIZABETH A. NEVH,I,~, TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 14, 2008 Mr Wallace W. Broege Director Suffolk County Historical Society 300 West Main Street Riverhead, NY 11901 Dear Mr. Broege: The Southold Town Board, at its regular meeting held on July 1, 2008, granted permission to the Suffolk County Historical Society to hold a bicycle run on September 14, 2008. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Capt. Flatley, at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Lynda M Bohn Southold Deputy Town Clerk Eric. Southold Town Board - Letter Board Meetihg of July 1,2008 RE SOLUTION 2008-631 ADOPTED Item # DOC ID: 4010 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-631 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 1, 2008: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Suffolk County Historical Society to use the following roads and town beaches for its bicycle run on Sunday~ September 14~ 2008 beginning at 8:30AM in Riverhead, heading east into Southold: Sound Avenue to Southold Town Beach continuing to Greenport's Main Road; return trip via Main Road (Route 25) west to Bay Avenue in Mattituck to Peconic Bay Boulevard into Riverhead, provided they file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured and notify Capt. Flatley within ten (10) days of the approval of this resolution to coordinate traffic control. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Orlando, Councilman SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated July 2, 2008 Page 11 POLICE DEPARTMENT TOWN OF SOUTHOLD CARLISLE E. COCHRAN, IK Chief of Police Telephone Emergency Dial 911 TO: FROM: DATE: RE: Linda J. Cooper, Deputy Town Clerk Chief Carlisle E. Cochran, Jr. ~ June 13, 2008 Suffolk County Historical Society's Bike Run Sunday, September 14, 2008 I have reviewed the above request for a special permit. I have no objection to the approval of this permit. Please have Mr. Broege, or his representative, contact Captain Martin Flatley as soon as the Town Board grants approval to coordinate waffle control. cc: Capt. Martin Flatley 41405 Route25 op.o. Box 911 ° Pcconic, N.Y. 11958 Administrative (631) 765-2600/2601 ° Fax (631) 765-2715 ELIZABETH A. N'EVII,I ,E TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765~6145 Telephone (631) 765-1800 southoldtown.northfork, net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD To: From: Dated: Re: Chief Carlisle E. Cochran, Jr. Linda J. Cooper, Deputy Town Clerk June 11, 2008 Suffolk County Historical Society's Bike Run Transmitted is request by the Suffolk County Historical Society to hold a bicycle ride fundraiser on September 14, 2008. Please review this request and send me your recommendations in writing. Thank you. Phone: 631~727-2881 Ms. Linda Cooper Southold Town Clerk's Office P.O. Box 1179 Southold, NY 11971 Suffolk County Historical Socicty Past, Present, and Future, We Unite Them 300 West Main Street, Kiverhead, New York 11901-2894 Fax: 631-727 3467 Email: schsociety~optonline.net www.schs-museum.org RECEIVED May 27, 2008 Dear Ms. Cooper: I am writing to request permission to use Southold Town roads and town owned property during a bicycle nm from Riverhead to Greenport and back, on Sunday, September 14, 2008. The run, including route and rest stops, is described in the third paragraph of this letter. The Suffolk County Historical Society is a private, not-for-profit institution, chartered by the Board of Regents in New York State. On September 14, 2008, the Suffolk County Historical Society will sponsor a bicycle ride in conjunction with its upcoming exhibition Full Freedom and Joyous Exhilaration: Early Bicycling on Long Island. The exhibit opens on June 14, 2008 and we feel that the bicycle ride will be the perfect culminating event. It will draw attention to the Suffolk County Historical Society; help raise funds for the care of our historic building, and showcase the beauty and rural nature of both Riverhead and Southold Towns. The bicycle run will begin in the parking lot behind the museum at 8:30 a.m. The group will travel along Roanoke Avenue in Riverhead, to Northville Turnpike, Sound Avenue to Penny's Avenue and then proceed to Iron Pier Beech for a rest stop in the Town Parking area. From there we will go south on Pier Avenue, then east on Sound Avenue to Hallockville, the second rest stop. Continue east to the Southold Town Beach for the third rest stop, and then proceed into Greenport via Main Street, to the Carousel for the fourth rest stop. The group will then move west to Bay Avenue in Mattituck, south to Peconic Bay Boulevard and stop at the Jamesport Beach Parking lot for the fifth and final rest stop. They will then follow Peconic Bay Boulevard to Fairway Avenue in Riverhead, make a left on Elton Avenue, then left onto Northville Turnpike, then Roanoke Avenue to Rail Road Street and back to the parking lot behind the museum. We estimate that the group will complete the 50-mile ride by 2:30 p.m. We are grateful to Officer John Seal, Riverhead Police Department, for his assistance in organizing this event and laying out the route. The historical society plans to have at least one van available to pick up stranded cyclists who suffer equipment problems or wish to stop for any reason. Several EXHIBITS / LIBRARY / PROGRAMS / WEATHERVANE GIFT SHOP automobiles will follow the route throughout the ride to keep any eye out for problems. They will communicate via cell phones. Volunteers who will dispense fresh fruit and beverages to cyclists will man all the rest stops, and the society will be responsible for leaving the rest stops clean and clear of debris. Two local bicycle shops will help with emergency repairs. Since the ride will travel through both Riverhead and Southold towns, and we plan to use town property for the rest stops, we are writing to inform you and to make sure that there are no problems or objections to the route or use of town properties. Although we have not begun registering participants, we wish to do so as soon as possible. Please review our plans, as outlined in this letter, and let me know if we can proceed, as soon as possible. I have enclosed material about the historical society and the bicycle exhibit, for your review. I have sent similar letters to this to the individuals listed at the end of this letter. If you have any questions please do not hesitate to call on me. Thank you in advance for your consideration. Sincerely, Wallace W. Broege Director Phil Cardinale, Riverhead Town Supervisor David J. Hegermiller, Chief of Police, Riverhead Scott A. Russell, Southold Town Supervisor Carlisle Cochran, Chief of Police, Southold David Nyce, Greenport Village Mayor CERTIFICATE OF LIABILITY INSURANCE I MATE M D, , 07 09108 PRODUCER HCM Insurance Brokers 131 N. El Molino Avenue, Suite 100 Pasadena, CA 91101 Phone (800)800-3256 Fax (626)287-6395 INSURED Bicycle Ride Directors Association 755 N. Leafwood Brea, CA 92821 - THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURERA: Capitol Indemnity Corporation INSURER B: Platte River Insurance Company INSURER C~ INSURER D: INSURER E: COVERAGES INSURER F: THE POLICIES OF INSURANCE LISTED HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POMCY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POECIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POECIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, LIMITS 'l'Y P~ OF INSURANCE POLICY NUMBER [] COMMERCIAL GENERAL LIABILITY CS00218051 [~[~] CLAIMSMADE [] OCCUR [] INCLUDES ATHLETIC [] PARTICIPANTS GEN'L AGGREGATE LIMIT APPLIES PER: ~ POUCY [] PROJECT [] LOC AUTOMOBILEANY AuToLIABILITY CS00218051 ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON OWNED AUTOS [] OCCUR [] CLAIMSMADE Ij~ RETENTION $ OATE {MM/DD/~I0 DATE IMMIDD/'fY 04/01/08 04/01/09 04/01/08 04/01/09 EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurenc~) MED BXP (Any one person) $1,000,00u $100,00C $500a PERSONAL & ADV INJURY $1,000,00C GENERAL AGGREGATE $2,000,00C PRODUCTS - COMPIOP AGG $2,000,00£ COMBINED SINGLE LIMIT $1,000,00C (Ea accident) BODILY INJURY BODILY INJURY (Per accident) PROPERTY DAMAGE (Per a~cident) AUTO ONLY - EA ACCIDENT OTHER THAN EA ACC AUTO ONLY: AGG EACH OCCURRENCE AGGREGATE [] WC STATU- [] OTH- TORY LIMITS ER E,L. EACH ACCIDENT E.L, DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT each person Excess Medical JAHD0015930 04/01/08 04/01/09 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Additional Named Insured To Read; Suffolk County Historical Society Event; Let's Make History Event Date: September 14, 2008 Excess medical policy requires claim reports to be submitted within 90 days of any accident. LCeA f cate holder added as additional insured: $10,000 CERTIFICATE HOLDER CANCELLATION The Town of Southold, New York Southold Town Clerk PO Box 1179 Southold, NY 11971 ACORD 28 (2001108) QF SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABIUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. © ACORD CORPORATION 1988