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Home My WebLink About2007 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 $outhold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nort h fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 15, 2007 Donald G. Stimweis Century 21 Agawan Albertson 31095 Main Road Southold, NY 11971 Dear Mr. Stimweis: The Southold Town Board, at its regular meeting held on October 9, 2007, granted permission to the Mattimck Lions Club to hold its annual Halloween parade on Wednesday, October 31, 2007. A certified copy of insurance has been filed with this office. Please be sure to contact Capt. Flatley, at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Lynda M Bohn Southold Deputy Town Clerk Eric. Southold Town Board - Letter Board Meeting of October 9, 2007 RESOLUTION 2007-795 ADOPTED Item # 22 DOC ID: 3224 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-795 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 9, 2007: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Mattituck Lions Club to use the following roads for their Annual Halloween Parade in Mattituck on Wednesda¥~ October 31~ 2007 beginning at 6:00 PM: Pike Street, Westphalia Road, Sound Avenue, and Love Lane provided they file with thc Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured and notify Captain Martin F]atlcy upon receipt of the approval of this resolution to coordinate traffic control. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Thomas H. Wickham, Councilman SECONDER: Louisa P. Evans, Justice AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell Generated October 12, 2007 Page 35 POLICE DEPARTMENT TOWN OF <~DUTHOLD Telephone Emergency Dial 911 Clmf of Police TO: FROM: DATE: RE: Lynda M. Bohn, Deputy Town Clerk Chief Carlisle E. Cochran, Jr. September 25, 2007 Request for Special Permit - Mattituck Lions Club Halloween Parade Wednesday, October 31, 2007 I have reviewed the above request for a special permit. I have no objection to the approval of this permit. cc: Capt. Martin Flatley 41405 Rout¢25"P.O. Box 911 * Peconic, N.Y. 11958 Administrative (631) 765-2600/2601 · Fax (631) 765-2715 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: RE: Date: Chief Carlisle E. Cochran, Jr. Lynda M. Bohn, Deputy Town Clerk Mattituck Lions Club October 3, 2007 Transmitted is request of the Mattituck Lions Club to hold its annual Halloween Parade on October 31, 2007. Please review this request and send me your recommendations in writing. Thank you. P.O. Box 595 Mattituck N.Y. 11952 www.mattitucklionsclub.org 631-298-2222 Elizabeth Neville Town Clerk of Southold P.O. Box 1179 Southold, NY 11971 RE: Mattimck Lions Club Annual Halloween Parade September 28, 2007 Dear Mrs. Neville: The Mattituck Lions Club is scheduling its annual Parade for Wednesday October 31st, 2007at approximately 6:00p.m. Could you please prepare a resolution to the Town Board to acquire Permission to use the same town roads used in past parades? We have received a certificate of insurance naming the town as additional insured and have attached with this letter. Please address correspondence regarding this project to my Cutchogue office below. Thank you for your assistance in this endeavor. Donald G. Stimweis, 3rd Vice president Mattituck Lions Club Donald Stimweis Century 21 Agawam Albertson 31095 Main Road Cutchogue, NY 11935 MATTITUCK LIONS HALLOWEEN PARADE ROUTE ~ :~'~ ~ f~?Q PARKING LOT SCHOOL SOUtqD AVE PARADE STARTS AT FIREHOUSE, MOVES WEST ON PIKE ST, SOUTH ON WESTPHALIA, EAST ON SOUND AVE, NORTH ON LOVE LANE, EAST ON PIKE TO SCHOOL. Bg/1B/B7 ZB:39:S2 ¢63B) 324-2483-> 63i2985496 P~ge 882 AC~)R~ CERTIFICATE OF LIABILITY INSURANCE J ~R:H ONLY A~ C~FER~ ~ RtGHT~ UPON TH~ C~RTIPlCAT~ 333 E, ~c~ld ~ad ~th P~ HOLDER. ~lS CERTt~CATE DOE8 NGT AMEND, EXTEND ALTER THE COVERAG~ A~ORDED BY THE POLICIES BELOW. COVERAGES CANCELLATION I ACORD 25 (~*001/O~) ~ A¢ORD CORPORATION 1918 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 20, 2007 Joseph M. Doorhy Mattituck Lions Club 1125 Ole Jule Lane Mattituck, NY 11952 Dear Joseph: The Special Permit for the Annual Strawberry Festival will be released when the Certificate of Insurance is received by this office. You must contact Capt. Flatley at the Southold Town Police Department 765-2600 to coordinate traffic control. Good luck with your event. Very truly yours, Lynda M. Bohn Deputy Town Clerk Eric. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 F~x (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD SPECIAL PERMIT A Special Permit is hereby granted in accordance with Chapter 27, Section 27.1 B. of the Code of the Town of Southold, to Mattituck Lions Club to hold their 53rd Annual Strawberry Festival and Country Fair from Friday, June 15, 2007 through Sunday, June 17, 2007, on "Strawberry Fields" the property of the Town of Southold and County of Suffolk located at the north side of County Road 48, Mattituck, provided they file with the Town Clerk a One Million Dollar Certificate of Liability Insurance naming the Town of Southold as an additional insured. February 20, 2007 Elizabeth A. Neville Southold Town Clerk (Insurance Certificate on file) cc: Chief of Police Cochran Superintendent of Highways Harris Building Department Notice - If a tent is to be erected~ you must first obtain a permit from the Southold Town Buildin~ Deoartment. Town of Southold - Letter Board Mee~ February 13, 2007 RESOLUTION 2007-178 ADOPTED Item ti 18 DOC ID: 2602 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-178 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 13, 2007: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Mattituck Lions Club to hold its Annual Strawberry Festival at Strawberry Fieids~ Mattituclh from Friday~ June 15~ 2007 through Sunday, June 17, 2007 provided they file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured and notify Capt. Flatley within ten (10) days of the approval of this resolution to coordinate traffic control. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Albert KrupskJ Jr., Councilman SECONDER: William P. Edwards, Councilman AYES: Evans, Wickham, Ross, Edwards, Russell, Krupski Jr. Generated February 14, 2007 Page 29 POLICE DEPA TMI NT TOWN OF c~OUTIIOLD CARLISLE E. COCHILhN, JR. Chitf q'Poh'ce Telephone Emergency Dial 911 £ECEIV2D TO: Linda J. Cooper, Deputy Town Clerk FROM: Chief Carlisle E. Coehran, Jr. ~ $<- -".. '::,' -~:_ · ' !t DATE: February g, 2007 Request for Special Permit - Mattituck Lions Club Annual Strawberry Festival - Friday, June 15 through Sunday, June 17, 2007 I have reviewed the above request for a special permit. I have no objection to the approval of this permit. Please have Mr. Doorhy, or his representative, contact Capt. Martin Flatley as soon as the Town Board grants approval to coordinate traffic comrol. cc: Capt. Martin Flatley 41405 Routc2S * P.O. Box 911 · Pcconic, N.Y. 11958 Administrative (631) 765-2600/2601 · Fax (631) 765-2715 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTttOLD To: From: Dated: Re: Chief Carlisle E. Cochran, Jr. Linda J. Cooper, Deputy Town Clerk February 7, 2007 Mattimck Lions Club Transmitted is request by the Mattituck Lions Club for its Annual Strawberry Festival for Friday, June 15 through Sunday, June 17, 2007. (They have requested use of Strawberry Fields for the entire week to allow for set-up of the amusement rides and the hulling party on Thursday night.. Please review this request and send me your recommendations in writing. Thank you. ELIZABETH A. NEV~.LE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) ~C~¥EI} Sou'~hold Town Clerl~ STRAWBERRY FIELDS FAIRGROUNDS APPLICATION ROUTE 48 - MATTITUCK NY PLEASE PRINT LEGIBLY REQUESTING ORGANIZATION: ~ ~ff7-,"7'-0 CI~ ~..._ ~' Or4 APPLICANT'S NAME: '~o~ -~o ~-~ ~'~. ADDRESS: \~q..~' O~C- -.3'-o~.-~ L.-c,_~-..__~ I~C(~'V,~,.~, HOME TELEPHONE:f~aX') o2.%'~ - ~Y'~-% BUSINESS TELEPHONE: E-MAIL ADDRESS: REQUESTEDDATE(S): ~o~oc~c,.~t ~o~ t~r~'~ &oc,'7 REQUESTED TIME FOR FIELD/PARK/COURT USE: FROM: ~ ;.~o fic,~, TO: FROM: TO: , ON: REASON FOR USE: ~V&~,..~ ~ ~ 0..~ WILL ACTIVITIES BE OPEN TO THE PUBLIC? YES NO IS ADMISSION BEING CHARGED? YES NO IF YES, HOW MUCH IS BEING CHARGED? PLEASE PROVIDE A DETAILED EXPLANATION OF HOW THE PROCEEDS ARE TO BE USED: HOLD HARMLESS AGREEMENT The applicant/group/organization agrees to indemnify and hold harmless the Town of Southold, its officials, employees, and/or agents from aH claims, lawsuits, hospital and/or doctor bills, actions, proceedings, and liabilities for the loss or damage to property, or any injury, the death of a person, including any expenses incurred by the Town of Southold defending any claims, lawsuits, or action that may arise as a result of the couduct, actions, including the negligence of the applicant/group/organization to the fullest extent permitted by applicable law. I have read the attached "SOUTHOLD TOWN FACILITY RULES ~ REGULATIONS" and ['Wo-T"r, ~uc /~ }.,'o,,, z' oj., b agree to abide by them. NAME OF ORGANIZATION: APPLICANT'S SIGNATURE: PLEASE PRINT DATE PLEASE PRUNT (PRINCIPAL/AUTHORIZED REPRESENTATIVE) FOR OFFICE USE ONLY CERTIFICATE OF INSURANCE REQUIRED? YES NO FACILITY IS: REQUEST IS: AVAILABLE { } APPROVED { } NOT AVAILABLE { } DENIED { } Recreation Department Supervisor 10. 11. 12. STRAWBERRY FIELDS FAIRGROUNDS GUIDELINES Group permits are required for all groups. The applicant must be a resident of the Town of Southold and groups must consist of at least 50% Southold Town Residents. Reservations are to be made through the recreation office. Persons requesting use of a town facility are required to provide a Certificate of Insurance naming the town as additional insured. The Certificate of Insurance will not be accepted unless it states all the correct information. It is up to the applicant to maintain a current and up-to-date certificate of insurance. The applicant must sign a hold harmless agreement. The facility must be left clean and orderly and in its original condition. Town sponsored activities shall take precedence in the use of the facility. If necessary, groups may be asked to change scheduled dates or cancel facility use. We will try to avoid this situation and adhere to your scheduled activity. The responsibility for safety and order during facility use is that of the applicant. It is up to the applicant to make sure that if food or beverages are to be sold at your events, the vendor has the proper health department certificates and certificates of insurance. Requesting organization must approve vendors. Outside vendors will not be allowed on the facility. The town may require proof of these documents from vendors. Alcoholic beverages are NOT permitted on town property. No open fires are allowed. Consider other park users. Boisterous, immoral, or indecent conduct will not be tolerated. It is unlawful to use profane or abusive language or to conduct oneself in a manner that interferes with the reasonable use of the park by the general public. Trash, garbage, and all other litter shall be placed in containers provided for this purpose, and shall be limited to litter accumulated during use of town recreation areas. It shall be unlawful for any person to deposit any refuse brought from private property in receptacles located in town parks or facilities. Nothing in this section is intended to prohibit the disposal of refuse generated from park use such as picnics, barbecues, lunches, etc. Use or discharge of any type of air gun, slingshot, or explosive is prohibited. Please cooperate in keeping the rest rooms and washrooms in a neat and sanitary condition. 13. 14. 15. 16. It is unlawful to remove, destroy, mutilate or deface any structure, monument, statue, vase, fountain, wall fence, railing, vehicle, bench, shrub, tree, fern, plant flower, lighting system or sprinkling system or other property in any park. It is unlawful to play car stereos, radios, or "boom boxes" - portable audio equipment, such as tape or compact disc players - so loudly they interfere with normal conversations or cause annoying vibrations at a distance of 75 feet or more. The applicant must assume prompt responsibility for any damage to the grounds while being used by their group or organization. The applicant/group/organization agrees to indemnify and hold harmless the Town of Southold, its officials, employees, and/or agents from all claims, lawsuits, hospital and/or doctor bills, actions, proceedings, and liabilities for the loss or damage to property, or any injury, the death of a person, including any expenses incurred by the Town of Southold defending any claims, lawsuits, or action that may arise as a result of the conduct, actions, including the negligence of the applicant/group/organization to the fullest extent permitted by applicable law. FOR FURTHER INFORMATION, PLEASE CONTACT THE SOUTHOLD TOWN RECREATION DEPARTMENT AT 631/765-5182. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER COPY FOR YOU[ INFORMATION Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD To~ From: Dated: Re: Chief Carlisle E. Cochran, Jr. Linda J. Cooper, Deputy Town Clerk February 7, 2007 Mattituck Lions Club Transmitted is request by the Mattituck Lions Club for its Annual Strawberry Festival for Friday, June 15 through Stmday, June 17, 2007. (They have requested use of Strawberry Fields for the entire week to allow for set-up of the amusement rides and the hulling party on Thursday night.. Please review this request and send me your recommendations in writing. Thank you. ELIZABETH A. NEV~.~.~. TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (5la) JAN g 2007 Sou;ho;d Town STRAWBERRY FIELDS FAIRGROUNDS APPLICATION ROUTE 48 - MATTITUCK NY PLEASE PRINT LEGIBLY E-MAIL ADDRESS: REQUESTEDDATE(S): ~o~oc}c~.t ~toe_ |~'~'~ a. oo~7 REQUESTED TIME FOR FIELD/PARK/COURT USE: FROM: ~:oo ~ TO: FROM: TO: , ON: REASON FOR USE: .~F~.~,..o ~, ~ ~0 ,,[ WILL ACTIVITIES BE OPEN TO THE PUBLIC? YES NO IS ADMISSION BEING CHARGED? YES NO IF YES, HOW MUCH IS BEING CHARGED? PLEASE PROVIDE A DETAILED EXPLANATION OF HOW THE PROCEEDS ARE TO BE USED: HOLD HARMLESS AGREEMENT The applicant/group/organization agrees to indemnify and hold harmless the Town of Southold, its officials, employees, and/or agents from all claims, lawsuits, hospital and/or doctor bills, actions, proceedings, and liabilities for the loss or damage to property, or any injury, the death of a person, including any expenses incurred by the Town of Southold defending any claims, lawsuits, or action that may arise as a result of the conduct, actions, including the negligence of the applicant/group/organization to the fullest extent permitted by applicable law. I have read the attached "SOUTHOLD TOWN FACILITY RULES ~ REGULATIONS" and agree to abide by them. NAME OF ORGANIZATION: ~r~t~<c-1-/ ~'uc 1~ ,L,'o~ ~' c~J,.~ 6 PLEASE PRINT DATE PLEASE PRINT (PRINCIPAL/AUTHORIZED REPRESENTATIVE) FOR OFFICE USE O~Y CERT~'ICATE OF ~S~ ~Q~D? ~ ~S NO FACILITY IS: REQUEST IS: AVAILABLE {t~ APPROVED { } NOT AVAILABLE { } Recreation Department { } Supervisor 10. 11. 12. STRAWBERRY FIELDS FAIRGROUNDS GUIDELINES Group permits are required for all groups. The applicant must be a resident of the Town of Southold and groups must consist of at least 50% Southold Town Residents. Reservations are to be made through the recreation office. Persons requesting use of a town facility are required to provide a Certificate of Insurance naming the town as additional insured. The Certificate of Insurance will not be accepted unless it states all the correct information. It is up to the applicant to maintain a current and up-to-date certificate of insurance. The applicant must sign a hold harmless agreement. The facility must be left clean and orderly and in its original condition. Town sponsored activities shall take precedence in the use of the facility. If necessary, groups may be asked to change scheduled dates or cancel facility use. We will try to avoid this situation and adhere to your scheduled activity. The responsibility for safety and order during facility use is that of the applicant. It is up to the apphcant to make sure that if food or beverages are to be sold at your events, the vendor has the proper health department certificates and certificates of insurance. Requesting organization must approve vendors. Outside vendors will not be allowed on the facility. The town may require proof of these documents fi:om vendors. Alcoholic beverages are NOT permitted on town property. No open fires are allowed. Consider other park users. Boisterous, immoral, or indecent conduct will not be tolerated. It is unlawful to use profane or abusive language or to conduct oneself in a manner that interferes with the reasonable use of the park by the general public. Trash, garbage, and all other litter shall be placed in containers provided for this purpose, and shall be limited to litter accumulated during use of town recreation areas. It shall be unlawful for any person to deposit any refuse brought from private property in receptacles located in town parks or facilities. Nothing in this section is intended to prohibit the disposal of refuse generated from park use such as picnics, barbecues, lunches, etc. Use or discharge of any type of air gun, slingshot, or explosive is prohibited. Please cooperate in keeping the rest rooms and washrooms in a neat and sanitary condition. ~2/2B/87 ~0!4G:54 D~F~DLTCSID -> G~1298549G Page 803 ACOFID CERTIFICATE OF LIABILITY INSURANCE ! T~IIS CERTIF(CATE IS roGUED AS A MA~ER OF IlN~ORMATIOI~ (630)324-2779 Hilb Rogal & Hobbs M~ttituck Lions Club New York ONLY AND CONFERS NO RIGHTS UPON THE C,I=~TiF1OATE HOLDER, THIS CERTIFICATE DOES NOT AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW INSURERS AFFORDING COVERAGE ACE Americ4~n Insurance Company 'COVERAGES POLICIES, AGGREGATE LIMITS SHOWN MAY RAVE SEEN REDUCED EY PAiD CLAIMS. HDOG21732679 & CSZO302505 09/01/2006 09/01/2007 ALL OWNED AUTOS H DOG21732679 & SC.e~UL~D ~rro~ CSZO302505 09/01/2006 09/01/2007 (Per "* f'~" HIRED AUTO~ OWNED AUTOS NOT COVERED ;O~lLv ~uunv ^UTC NOT COVERED NOT COVERED NOT COVERED P~o¥isions of tho policy apply to thc Mattituck Lions Club ibr thei~ participation in the Strawberry l=~stival & Ck~unty l=air on It.~e 13-17, 2007 lot on any other dams during the policy period). ['he Town of Soutbold is a~ ~dditio~al insured(s), but only with respect to liability ansir~ out of th¢ use of pre. raises by the Ma~timck Lions 2tub and not out of th~ sol~ negligence of sad additional insured. 7ROVISIONS OF TH]~ POLICY DO NOT APPLY TO TH]~ SALE OR