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HomeMy WebLinkAboutMPD-08/13/2009RECEIVED AGENDA Mattituck Park District Meeting Thursday, August 13, 2009 SEP 11 200!} ~ulhold Town Cledc PUBLIC COMMENT SESSION WILL BE HELD AT THE END OF THE MEETING In order to allow time for all residents please limit your comments to no more than 5 minutes Presiding Commissioners Call to Order Approval of Minutes Treasurer's Report Clerk'? Report Maintenance Report OLD BUSINESS: · Website Nicholas Deegan, Chairperson Thomas McCaffery Doris McGreevy Nicholas Deegan, Chairperson Presented via email John Cushman Lydia Tortora Ed Grohoski NE W BUSINESS · Litter/Garbage · Tree Trimming - Veterans Park · Picnic Area Usage Policy - Community Committee · Work Session for Sept. will be Tuesday, Sept. 8th · New FOIL Records Access Officer - Resolution 2009-30 Appointing the District Clerk, a Senior Clerk Typist, to serve as the Freedom of lnformation Law Records Access Officer PUBLIC COMMENT SESSION MATTITUCK PARK DISTRICT Board of Commissioners Meeting Minutes Thursday, August 13, 2009 Attendance Nicholas Deegan, Chairperson Thomas McCaffery, Commissioner Doris McGreevy, Commissioner Eileen Powers, Legal Counsel John Cushman, Treasurer Beverly Vlcek, Secretary Lydia Tortora, Clerk Call to Order Chairman N. Deegan called the meeting to order at 5:29 p.m. N. Deegan asked if anyone from the audience had any comments in reference to items on the agenda. Gerard Goehringer asked how anyone knew the meeting started at 5:30. N. Deegan responded that it was posted in the Legal Notice. G. Goehringer asked if the meeting would be continuing throughout the Budget Vote period, and if someone came in at 7 p.m., could they still speak. E. Powers and N. Deegan responded yes. G. Goehringer stated that he needed petition forms to run for reelection and asked how to get them. N. Deegan stated that the Park District prepares them. E. Powers suggested he check with Lydia Tortora. G. Goehringer asked if he could photocopy sheets for additional names. E. Powers stated yes. Approval of Minutes Motion made by N. Deegan, seconded by D. McGreevy, all in favor, and motion carded to approve minutes of the July meeting. Treasurer's Report J. Cushman submitted treasury reports, which included the Bill Register through August 13th for the month of August, Balance Sheet as of August 13, 2009, and the Aldrich Lane Lighting Capital Project report. The Bill Register totaled $123,622, which had been reviewed at the Work Session on Monday, August 10th with Commissioner McGreevy. He noted that two items had been added since then; an $80.38 payment to Times/Review Newspapers and $200 to NYS DEC. He also noted that the large payment of$114,000 due on our note was paid to the Town of Southold this month. G. Goehringer asked what the note was for. J. Cushman responded it was for the Lighting Capital Project and we were speeding up the payment schedule. 1 of 7 Motion by N. Deegan, seconded by D. McGreevy, ail in favor, and motion carried to authorize the Treasurer to pay the bills. J. Cushman reported that our current total assets are $599,000, most of which is in cash, with $581,000 on hand to pay expenses for the balance of the year. Everything is in good financiai shape. J. Cushman asked what the status of the lighting project was regarding the $15,191 retainage we still owed Wellsbach. T. McCaffery asked if there was anything left to complete besides seeding, etc. G. Goehringer asked what the retainage was. J. Cushman responded it was 5% of the contract, which is a standard retainage. N. Deegan informed there were ruts in the field to take care of and a parking lot light needed to be redirected either by Wellsbach or Ward. He stated he would look at the punch list. T. McCaffery asked if the warranty was affected by not paying retainage N. Deegan responded no and that Don has not come around for the retainage. He will contact him to finish up. J. Cushman stated he would like to complete it before the end of the year. J. Cushman mentioned that he is holding two bills; one from Mapes for the Vets. Building and a bill from Gail Wickham. He stated that G. Wickham indicated she is not concerned about the $562.50 bill for time expended, but would like to get paid for her out-of-pocket expense bill in the amount of $388.75 E. Powers asked if we had a retainer agreement with her. J. Cushman responded no. E. Powers asked what the hourly rate was. J. Cushman informed that we had a resolution to hire the finn, which did not have a rate in it. E. Powers stated that it was unusual not to have a retainer. D. McGreevy informed that the firm's hourly rate was $200.00. J. Cushman stated that she wanted at least the out-of-pocket expenses, which were for Westlaw research and Court transcript expenses. D. McGreevy stated she would like to review the bills. E. Powers stated that $388.75 for research with Westlaw is a very high amount to be charged. J. Cushman suggested we ask for a breakdown. D. McGreevy stated she would like to review and then contact G. Wickham. E. Powers asked if bills were submitted every month from G. Wickham. J. Cushman replied that we were sent bills once or twice a year. D. McGreevy asked J. Cushman how the Steadman FOIL process went J. Cushman responded that he delegated the requests. E. Powers stated that she would expect Lydia to contact her for legai rulings and then Lydia would do the gathering of info. and mailing out of requested materiai. D. McGreevy asked what was FOILED by Steadman. T. McCaffery replied voting records D. McGreevy indicated that G.Wickham had charged the Park District a $200/hr rate. 2of7 N. Deegan indicated that when R. Williamson had FOILED the voting records, L. Tortora had supplied the records and the only expense was the cost per page charged to R. Williamson for copying. E. Powers suggested we look at the resolutions. N. Deegan stated we would table the matter for now. N. Deegan asked about Mapes' bill. J. Cushman responded it was for engineering services in the amount of $600. N. Deegan proposed we hold it until the permit is forthcoming. He stated that Mike is ok with that. J. Cushman stated there is an Application for Insurance Renewal that needs to be completed and submitted. E. Powers suggested someone review it. N. Deegan asked if it was okay to take a couple of days. J. Cushman said that was fine. Clerk's Report Lydia Tortora submitted a Clerk's report indicating total receipts from the Boat Ramp in the amount of $435; Beach Permits, $3,730; a donation from the Lion's Club, $100; FOIL income, $7.25, Scout Lodge, $2,190; and Veterans Park, $75 - Total Receipts, $6,537.25. Motion made by N. Deegan, seconded by D. McGreevy, all in favor, and motion carded to accept the Clerk's Report. Maintenance Report Chairman Deegan at this time read portions of the Maintenance Report into the record. T. McCaffery reported that the lock is broken on the Bay Avenue shed where sprinkler switches are located, and, therefore, no key is needed. E. Powers asked if someone turned off the water. T. McCaffery stated he doesn't know. N. Deegan stated that the sprinkler timer was shut offand he put a call into the sprinkler system company. T. McCaffery reported that it has happened before. N. Deegan stated it has happened at Aldrich Lane also and maybe it is just a mistake. T. McCaffery stated that, contrary to maintenance report, it is not the baseball league. N. Deegan stated he would call Gil at Sound Shore Irrigation to see if he knows anything about it. He will also follow up on the gas stove pilot light at Bailie Beach and call VanDuzer Gas. N. Deegan stated that, as reported, the fertilizer needed for Aldrich Lane Soccer field is on sale at LI Cauliflower Assoc. for $14.95 and we need 25 bags. The price is normally $19 and he proposed we purchase it. Motion by D. McGreevy, seconded by N. Deegan, all in favor, and motion carded to appropriate the money needed to purchase 25 bags of fertilizer ~ $14.95Poag. 3of7 D. McGreevy reported that she had spoken to E. Grohoski and he will now be handing in a plan of what work he intends or proposes to do for the week, including work that can be done on rainy days. Up until now there has been no plan in place. He will be checking the plan as he goes along indicating what jobs are completed, and if not completed, will indicate what his intentions are. D. McGreevy also indicated that when an emergency comes up and E. Grohoski is not on duty, he is to direct the calls to Nick and then to Doris. N. Deegan will make the decision as to what to do when no staffis on duty. E. Grohoski is also to have a grass cutting schedule in place and take care of the weeds. Motion by N. Deegan, seconded by D. McGreevy, all in favor, and motion carried to accept the Maintenance Report. Website D. McGreevy reported that the ICVM Group in Mattituck was working on the Website, which will include a home page, digital photos and written text. They have been discussing complementary colors and it should be up and running in September. Pat Morgan asked what the web address would be. D. McGreevy answered possibly Mattituck Park District.org. Jack McGreevy asked what the purpose of the website was. D. McGreevy reported it would be informational and perhaps involve scheduling. Our pages would be static-only due to cost considerations. It will have the phone number, contacts, a mission statement, rules and regulations, descriptions and will showcase our parks, the athletic fields and what activities take place. J. McGreevy asked if it could easily be updated. D. McGreevy stated there would be contact numbers and links included. Updates would occur as needed. She added that the company being used is a good company. They designed the Mattituck Chamber of Commerce Website and did a great job. She stated that we had gotten three proposals and ICVM had given us a good break. N. Deegan indicated that perhaps in the future we could find someone to administrate it and update it monthly or bimonthly. Litter/Garbage lssue N. Deegan remarked that the garbage/litter issue was a problem all over the North Fork. People come to the beaches and leave their garbage expecting it to be picked up. He would like to see people more responsible and not leave garbage on the ground, ifa refuse container is overflowing. Birds then pick up the garbage and scatter it even more. It is an environmental and cosmetic issue. He has put up more signs. People have asked him what "Carry In-Carry Out" means. He added that in Delaware there are no receptacles. Bags are provided and people take a bag and bring their garbage back home. It seems to work great. G. Goehringer commented that for 30 years he raked the beaches prior to the piping plovers and was amazed at how many diapers he found. N. Deegan added that he sees diapers in the parking lot on Sunday afternoons. Southold Town has the same problems. He suggested possibly getting the schools involved with "litter awareness" or maybe we could use larger receptacles to catch the overflow. 4of7 P. Morgan mentioned people also leave their household garbage at Tasker Park and suggested maybe high fines would deter. G. Goehringer suggested a wide angle camera over the receptacles. Made Dominici remarked that it was a common problem and maybe a catchy logo would help ~ "Reap what you sew". D. McGreevy indicated that the boy scouts at the Scouter Lodge do a good clean-up. She informed that we had discussed at the work session a letter to the police to perhaps patrol on quads, and perhaps the boy scouts could come up with a slogan D. Goehringer asked if it was worse at night due to the gates being left open. N. Deegan replied that between 3 and 4 on Saturday and Sunday afiemoons seem to be the worst time. He informed that E. Grohoski is now working Saturdays. He suggested a letter to the Town asking for better enforcement of litter laws would help and perhaps parking ticket revenue could be used for litter code enforcement. He stated that we were open for input to the situation. Tree Trimming N. Deegan reported that E. Grohoski has indicated there is dead wood that needs pruning at Veterans Park. D. McGreevy asked if we have our own pruners. N. Deegan stated yes, but only for lower branches. He indicated that we would get some proposals and take the one best for the District. Picnic Area Usage N. Deegan informed that we would like to form a community committee of 3-4 people to draw up criteria for different groups to use the parks i.e., number of people, tent size, etc. We have a volunteer, Jenice Malecki, who lives on Peconic Bay Blvd., who offered to head up the committee, and we would like to get community input. G. Goehringer asked if we ordinadly have two functions on the beach at the same time or only one. N. Deegan responded only one due to the parking issues. Work Session N. Deegan informed that the work session for next month would be Tuesday, September 8th at 6:30 rather than Monday, due to the Labor Day holiday. Foil Records Access Officer N. Deegan at this time read into the record Resolution 2009-30 Appointing the District Clerk, a Senior Clerk Typist, to Serve as the Freedom of Information Law Records Access Officer. He stated that person was Lydia Tortora. E. Powers explained that Lydia's name was purposefully not included in the Resolution. T. McCaffery asked if we were bringing someone else in. E. Powers stated we were not. We left out a specific name in order to avoid enactment of a new resolution in the event of a change in employee. Motion by D. McGreevy, seconded by N. Deegan, all in favor, and motion carried to enact Resolution 2009-30. N. Deegan thanked John Cushman for his past service as FOIL Officer. 5of7 PUBLIC COMMENT SESSION R. Williamson questioned whether the Park District had a copy of the change in law passed by the Legislature regarding eligible voters and feels the public doesn't know about it. E. Powers suggested they come to meetings and remarked that the 1941 law is still confusing and she had suggested it all be reviewed. The Legislators opted for a quick change in voting eligibility. R. Williamson, G. Goehringer and D. Goehdnger questioned the budgeted amount of $235,000 for onsite improvements. The Commissioners explained it is for all of our onsite item; such as, groins, bulkhead, tennis courts, etc. and is always discussed at meetings and work sessions and included in resolutions. G. Goehringer & D. Goehringer expressed concerns about following the new legislation and new law. N. Deegan responded that the only change in the law regarded voting eligibility. Sid Olmstead asked about work on Love Lane Bulkhead. He feels the original plan for a U-shaped dock would generate income and warned that the present dock is dangerous and mentioned that the shack is open at night. N. Deegan responded we will replace bulkhead back to a single line and legalize the floating docks. T. McCaffery and N. Deegan informed that we are working on the permit process, using EnCon as an expediter. N. Deegan stated he closes the shack at 9 p.m. and Cathy has volunteered to help. Discussion regarding the State ramp renovation, which should be completed by fall. J. McGreevy would like to see contractor address exposed drainage pipes at site. Dennis Heffeman, not a resident of the Park District, but would like a clarification as to the use of Aldrich Lane fields by all Town residents, as the Town had financially contributed to the property. T. McCaffery agreed that the stipulation was it would be open to all Town residents. N. Deegan believes they must be connected to a Mattituck Club and will research it and have an answer by the next meeting. D. Heffernan proposed the field be skimmed so all teams can use it; move bases around, use outfield for soccer, etc. He suggested a call to Jeff Standish of the Town Parks Department, 734-8279, because maybe the Town would contribute manpower and material. A break was taken by the Commissioners at 7:lOp. ha The meeting resumed at 7:50 p. rta P. Morgan asked about work on the tennis courts. N. Deegan stated it will cost $5,000-$7,000 for patching and we are still considering all options. 6of7 Garrett Cutler commented on the litter at Bailie Beach. Debris is washed up on shore and also left by people; erosion is back; there is no buffer; it gets worse every year; and he hopes they will dredge again. N. Deegan reported that the topic had not been discussed in the past 3-4 months and it might need to be brought up again. D. McGreevy submitted we will try to get update. There being no further business to come before the Commissioners and the Budget Voting Polls now being closed, motion to adjourn made by N. Deegan, seconded by D. McGreevy, all in favor, and motion carded to adjourn the meeting at 8:01 p.m. Respectfully submitteO, Be~rly Vlcek, SeCretary Mattituck Par?._~D!s)rict 7of7 Bill Register August, 2009 Check No. 20944 21137 21138 21166 21167 21168 21169 21170 21171 21172 21173 21174 21175 21176 21177 21178 21179 21180 21181 21182 21183 21184 21185 21186 21187 21188 2~189 21190 21191 21192 21193 21194 21195 21196 21198 21199 21200 21201 21202 21203 Payee Date Amount Emblem Health 8/10/2009 1,102.15 Southold Town Trustees 7/27/2009 50,00 Postmaster 7/27/2009 44,00 Ali-Out Fire Equipment Co., Inc 8/10/2009 293.95 C, Ma~n Automotive Ent, Ltd. 8/10/2009 16.36 Carquest Auto Parts 8/10/2009 89.11 Cabievision Riverhead 8/10/2009 99.85 CITGO Petroleum Corporation 8/10/2009 553.64 C.F. Van Duzer Gas Service Inc. 8/10/2009 92.84 East End Sporting Goods 8/10/2009 238.00 E.D.S. Exhaust & Duct Services, 8/10/2009 590.00 Harry Goldman Water Analysis Co 8/10/2009 103.00 Griffing Hardware Co., Inc. 8/10/2009 90.98 Home Depot Credit Services 8/10/2009 336.30 Edward Grohoski 8/10/2009 5.00 Island Portables 8/10/2009 356.00 LIPA 8/10/2009 199.06 Long Island Cauliflower Associa 8/10/2009 36.25 Lou's Service Station Inc. 8/10/2009 98.94 Madam Supply Co. 8/10/2009 3.38 Mattituck Plumbing Supply Inc. 8/10/2009 36.80 Mattituck Sanitation 8/10/2009 585.02 National Gdd 8/10/2009 26.62 Northeastern Equipment Unlireite 8/10/2009 123.69 Orlowski Hardware Company, Inc. 8/10/2009 110.02 Eileen A. Powers 8/1012009 500.00 Quill Corporation 8/10/2009 243,38 Sound Shore Irrigation, Inc. 8/10/2009 250.00 Nextel Communications 8/10/2009 156.70 Doris McGreevy 8/10/2009 82.27 Southold Town Dept Solid Waste 8/10/2009 25~10 The State Insurance Fund 8/10/2009 2,097.07 Southold Town Clerk 8/10/2009 10.00 Southold Town Clerk 8/10/2009 60.00 Town of Southold 8110/2009 114,095.70 Unique Lettering & Design 8/10/2009 340.00 Verizon 8/1012009 30.30 Williamson Law Book Co. 8/10/2009 171.11 Times/Review Newspapers 8/13/2009 80.38 NYS DEC 8/13/2009 200.00 123,622.97 Date: 0811312009 -time: 5:50 PM Mattituck Park District P.O. Box 1413 t. latUt~ NewYork 11952 ~ Budg ~ To Dat~ Year TO O..;= R.~tminillg Budg Revers/e~ A.1001 Real Pn:)p~ty Taxes A.1090 P,'opetty Tax ~nterest A.2401 interest 8. Eamlngs A.2440 C_,oncessio~ 8_er f~l A.2590 Beach Permits A.2620 For~ted I~d Deposits A.2655 Ramp Keys A.270! Refunds ~or Year Exp. A.2705 Gifts & Donations A.2771 Other Revenues A.599 ~ Fund Balance Total Revenues ~res A.5650.11 Ramp Attendant A.5650.12 Beach Attendants To~al Parking Attendants A.7110.12 Houdy Pet'sonn~ Total Parks Payroll A.7110.242 Site Improvements A.7110.243 Equipment ~1 r:xpenses A.7110.411 ~ & Iqate~Ns A.7110.410 Prompt Payment Diso~nts · A.7110.412 Office Sta'doi~-y ' A.7110.421 Telephone A.7110.422 ~ A.7110.423 Water A.7110.424 Gas (Propane) A.7110.431 Insurar~e A.7110.442 ~ MaintJFadlity Rprs A.7110.443 Equipment Repairs A.7110.451 Legal Cotm~ A.7110.452 Seueba'y A.7110A53 Treast~ A.7110.454 Electiol Telle~ A.7110.455 Commisslo~qer Fees A.7110.461 Po~age A.7110.462 Pemlits A.7180.11 A.7180.12 A.9030.8 A.9050.8 A.9060.8 A.9310.6 Total Contractual F_x~ense Beaches Beach Manager Total Beaches Social Secur~ Unsmployment ~ Medical ~surance Total Employee Beneflbs Debt Service Debt Pfindpal Total Deb~ Se~lce Tolal Expenditures 477,178.00 0.00 477,178.00 0.00 0.00 0.00 97.01 -97.01 15000.00 0.00 2,574.11 12,425.89 250.00 0.00 0.00 250.00 8,000.00 640.00 8,475.00 ~4.75.00 0.00 0.00 575.00 -575.00 1,500.00 90.00 1,270.00 230.00 0.00 0.00 1,447.42 -1,447.42 0.00 0.00 600.00 -600.00 7,000.00 362.25 8,438.25 -1,438.25 100,000.00 0.00 0.00 100,000.00 608,928.~0 1,092.25 500,654.79 108,273.21 6,000.00 0,00 0.00 6,000.00 8,500.00 1,578.75 7,386.89 1,113.11 14,500.00 1,578.75 7,386.89 7,113.11 115,000.00 3,901.50 55,457.46 59,542.5'1. 115,000.00 3,901.50 55,457.46 50,542.54 85,000.00 200.00 38,025.00 ~6,975.00 7,000.00 0.00 456.34 6,543.66 92,000.00 200.00 38,481.34 53,518.66 60,000.00 3,520,32 20,982.80 39,017.20 -100.00 0.00 -7.43 -92.57 500.00 0.00 169.50 330.50 6,500.00 286.85 2,165.78 4,334.22 30,000.00 199.06 3,639.91 26,360.09 S00.00 0.00 -39.96 539.96 10,000.00 119.46 2,796.37 7,203.63 45000.00 2,097.07 2,973.06 42,026.94 35,000.00 1,133.95 4,089.45 30,910.SS 5,000.00 204..4! 963.21 4,036.79 12,000.00 500.00 4,000.00 8,000.00 6,000.00 173.08 2,769.28 3,230.72 6,000.00 '~:~' 1.2 3,553.92 2,446.08 250.00 0.00 0.00 250.00 500.00 0.00 138.00 362.00 450.00 0.00 231.03 218.97 60.00 70.00 70.00 -10.00 217,660.00 8,526.32 48~494.92 169,165.08 5,500.00 0.00 2,500.00 3,000.00 30,000.00 4,234.20 14,163.62 15,836.38 35,500.00 4,234.20 16,663.62 18,836.38 13,541.00 773.41 6,571.89 6,969.11 0.00 0.00 82.50 -82.50 16,000.00 1,102.15 9,209.15 6~790.85 29,541.00 1,875.56 15,863.54 13,677.46 95,000.00 37,717.79 37,717.79 57,282.21 9~727.00 41295.70 51159.20 41~7.00 104,727.00 42,013.49 42,876.99 61,850.01 608,928.00 62,329.82 225,224.76 383,703.24* Page no. 1 Account A.200 A.201 A.205 A.210 Mattituck Park District Balance Sheet As of 8/13/09 Assets Account Name Cash Cash in Time Cash in MBIAJCLASS Petty Cash Total Assets Ba~nce 4,816.56 467,624.98 126,337.73 230.00 599,009.2~7 Account A.021 A.022 A. 026 A.630 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Witholding FICA Tax Payable Due to Capital Fund Total Liabilities Fund Balance Balance 177.27 225.79 1,546.82 15,191.10 17,140.98 581,868.29 Total Liabilities plus Fund Balance 599~009.27 Mattituck Park District Aldrich Lane Lighting Capital Project Revenues Budo~et Ac~uel Balance Descr~otk~ Date Transfem from General Fund 39,000.00 3g, o00.00 Transfer from Ope~--~,g 11113/2008 Serial Bond Proceeds 199,800.00 199,800.00 MN Proceeds 12/16/2008 Town of South(fid t00,000.00 100,000.00 Town Grant 2/25/2009 NYS Parks Department 50,000.00 Grant 3112/2009 Town of Southold (72,082.21) Leftover bond proceeds 8/12/2009 Totals 338,800.00 316,717.79 22,082.2t Appropriations Lights . Ward Associates #9 600.00 10% of Construction Admin 10/15/2008 Ward Associates ~11 4,200.00 70% of Constn~ction Admin 11110/2008 Ward Associates #12 1,200.00 Final C~ Admin 12/10/2008 Welsbach #1 144,809.80 Payment Request ~ 12/11/2008 Welsbach #1 (7,240.49) Re~e~ge #1 1 2/11/2008 Welsbach #2 159,012.20 Payment Request ~t2 12/15/2008 Welsbach #2 (7,950.61) Retelnage ~ 12/15/2008 Wickham, Bressler, Gordon & Geasa, P~ 211.28 Se~ices on Grant Contract 12/I 5/2008 Wickham, Bressler, Gordon & Geasa, P~ 3,196.58 Services on Lighting Contract 12/15/2008 Hawkins, Delar~ld & Wood PC 3,437.93 Bond Counsel 2/12/2009 US Bank 50.00 Tow~ of Southo~ - C/O 3/12/2009 Totals 338,800.00 301,526.69 37~273.31 Due from Operating Fund Retainage Due Welsbach 15,191.10 15,191.10 (0.00) 8/13/2009 August 2009 Pedod Covedng July 7 - August 9, 2009 Receipts - Continued SCOUT LODGE DATE(S) BOOKED July 10,11 & 12 July 20, 21 & 22 August 17, 18 & 19 July 24, 25 &26 August 24 & 25 July 20, 21 & 22 August 11 & 12 July 24, 25 & 26 August 7, 8 & 9 August 7, 8 & 9 August 28, 29 & 30 July 27, 28 & 29 GROUP RECEIPTS DEPOSIT ^MT. DEPOSITED DATE Wading River BST 94 GST 3074, Manorville G.S.S.C Troop 1328 BS Troop 229 S.C.G.S Council, Jr. T. 3195 OST 3074 & Brownie T 2415 G.S.S.C Troop 847 BS Troop 229 BST 362 BST 362 Mt. Sinai BSA O'Neil Scholamhip G.S.S.C T 2079 $180 for 12 addl. people 7/13/09 $ 90 for 6 ($100 deposit) 7/20/09 $180 for 12 ($100 deposit) 7/20/09 $ 90 for 6 ($100 deposit} 7/20/09 $240 for 16 (100 deposit) 7/27/09 $210 for 14 addl. people 7/27/09 $300 for 20 ($100 deposit) 7/27/09 $270 for 18 addl. people 7/27/09 $300 for 20 ($100 deposit) 7/27/09 $150 for 10 addl. people 8/6/09 $ 90 for 6 ($100 deposit) 8/6/09 $ 90 for 6 addL people 8/6/09 Total Lodge Receipts & Deposits .............. $ 2,190 July 12 July 17 August 8 Italian/Amerian Club (Picnic) $ 25 Susan McGreevy (Picnic) $ 25 Laura Mazzeo (Picnic) ~ 25 Total Receipts & Deposits ............... $ 75 7/13/09 7/20109 8/6/09 TOTAL RECEIPTS ALL FEES ..................... $ 6,637.25 Pago 2 of 2 August 2009 Period Covering July 7 - August 9, 2009 pATE ITEM Recei=~ RECEIPTS AMT. DEPOSITED DEPOSIT D~TE 7/10-7/13 Permits & keys $ 205 7/14-7/20 Permits & keys $ 40 7/21-7/27 Permits & Keys $100 7/28-8/9 Permits & Keys ~ 90, Total Ramp Receipts & Deposits ............... $ 435 7113109 7/20/09 7/27/09 8/~o/09 July 6, 7 & 8 Beach permits $ 225 Guest permits $ 60 7/8/09 July 9 & 10 Beach permits $ 245 Guest permits $ 90 7110/09 July 11 Beach permits $ 225 Guest permits $ 90 7111/09 July 12 Beach permits $ 190 Guest Permits $ 60 7113/09 July 13 & 14 Beach permits $ 190 Guest permits $ 30 7/16/09 July 15,16 & 17 Beach permits $ 210 Guest permits $ 45 7/17/09 July 18 & 19 Beach permits $ 320 Guest permits $ 195 7/20/09 July 20 thru 24 Beach permits $ 195 Guest permits $ 60 7/24/09 July 25 & 26 Beach permits $ 265 Guest permits $ 165 7/27/09 July 27 thru 30 Beach permits $ 140 Guest permits $ 90 7/30/09 July 31. Aug. 1, 2 & 3 Beach permits $ 210 Guest permits $ 230 813/09 Aug. 4, 5, 6 & 7 Beach permits $ 140 Guest permits $ 60 8/7109 Total Beach Receipts & Deposits ........ $ 3,730 YTD $8,475 MISC. RECEIPTS Donation: East End Lions $ 100 (For Scout Lodge) 7/20/09 FOIL (29 pgs @ $ .25 pp) $ 7.25 Total Misc. Receipts & Deposits ......... $107.25 Page 1 of 2 August Report Aldrich Field Put grass seed in bald spots on soccer field, covered with top soil seed. Veterans Park Installed three hose bibs picnic area~ Installed one GFI outlet picnic area. Repaired women's room sink, brackets pulling away from wall. Cut top plate down west jetty. Installed Lag bolts on plate. Dug out pot holes in drive, replaced with patch. Someone removed do not enter sign, and damaged one east driveway 7/26, Police notified. Someone removed thank you for not smoking sign from play ground 7/28 police have been notified. 7/30 someone damaged soda machine, broke glass on walkway to beach, climbed on old bath house, ripped shingles off. Police notified Bay Avenue Ball field Replaced missing fence ties on Backstop and area fencing. Check sprinklers due to complaints of dry areas. Someone had shut sprinkler controls off 7/20, tamed back om Notified Commissioner McCaffery due to location of controls. You need a key to get in had, to be some- one from baseball league. Sprinklers tamed offagain 7/23 and 8/8. Tree fell down across drive to tennis courts, removed tree. Someone flipped over pota potty put back up. Baillie's Beach Stove hood has had it's yearly inspection, and cleaning. Yearly water test has been done, All passed. Called VanDuzer Gas about up dating pilot lights on stove, cant be done due to liability reasons. No one would touch it, only fix is to buy new stove. Breakwater Beach Someone broke ladder on lifeguard stand. Repaired ladder, installed braces on all Ladders, including Veterans Beach. Love lane Boat Ramp Installed new flow valve women's room toilet. No water. Replaced valve assy women's room sink, constant drip. Continuing to scrap, spackle, and paint bathroon~. Misc. Bolt sheared offofcounter weight on Toro Lawn mower, repaired. Yearly Fire Extinguisher inspection done, all park locations passed. Replaced battery on John Dreere Util- ity tractor, couldn't hold a charge. Called in electrical meter readings Breakwaters, and Baillie's. Had to order new umbrella for Vets lifeguard stand. It came in. Sent weed whacker in for repair bad ignition coil. Fixed Hustler Lawn Mower, lost pulley retaining bolt, and washers. Put right to walk beach signs, and boating regulations for Southold Town up at Breakwaters, Veterans, Yacht Club, and Lodge. Moved 2006-2008 files to back room. Doing Afternoon gar- bage pickups at Veterans, and Breakqvaters pea' commissioner Deoga~ n Need tree ~mming work at Veterans', getting to be saf~y haTard. Good deal on fertilizer at Cauliflower Association, $14.95 50 lb bag ,need 25 bags to do Aldrich Soccer field. In fail. RESOLUTION 2009-30 RESOLUTION APPOINTING THE DISTRICT CLERK, A SENIOR CLERK TYPIST, TO SERVE AS THE FREEDOM OF INFORMATION LAW RECORDS ACCESS OFFICER WHEREAS, the Board of Commissioners of the Mattituck Park District has previously determined the need for a records access/information officer with the duty of coordinating responses to requests made to the Park District under the Freedom of Information Law; and WHEREAS, the Treasurer of the Matfituck Park District has previously held this position; and WHEREAS, the Board has determined that the position more appropriately should be handled by the District Clerk, a Senior Clerk Typist, who maintains and has the best access to the Park District records; now then BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby appoints the District Clerk, a Senior Clerk Typist, to serve as the Freedom of Information Law Records Access/Information Officer. Ref. August 13, 2009