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RESOLUTION 2009-339
ADOPTED
DOC ID: 4956
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-339 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
APRIL 21, 2009:
RESOLVEDadopts the following
that the Town Board of the Town of Southold hereby
POLICY regarding the usage of cell phones:
The Town of Southold provides cellular telephones to some employees as a business tool. Cell
phones are provided to assist employees in communicating with management and other
employees, residents, associates, and others with whom they may conduct business. Cell phones
will be used strictly for official Town business by employees and officials. Cell phone
assignments will be granted in cases where it can be demonstrated that such use will improve
efficiency, or enhance safety and emergency response.
Assignment of Town cell phones shall be restricted to officials and employees who:
? must be accessible at all times at meetings or similar functions due to the nature
of their duties, OR
? travel from their assigned work sites on official Town business for a significant
part (25% or more) of their normal work day, AND
? have a frequent and continuing need to communicate with others on official
Town business while away from the assigned work site.
Requests for cell phone assignments shall be made by the appropriate department head and
submitted to the Town Supervisor for approval. Whenever a position becomes vacant, that cell
phone assignment shall be reevaluated;
Employees may have access to a cell phone while in their cars and should remember that their
primary responsibility is driving safely and obeying the rules of the road. Employees are
prohibited from using cell phones to conduct business while driving and should safely pull off
Resolution 2009-339 Board Meeting of April 21, 2009
the road and come to a complete stop before dialing or talking on the phone.
As a representative of the Town of Southold, cell phone users are reminded that the regular
business etiquette employed when speaking from office phones or in meetings applies to
conversations conducted over a cell phone.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER:
Thomas H. Wickham, Councilman
SECONDER:
Louisa P. Evans, Justice
AYES:
Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell
Updated: 4/24/2009 9:40 AM by Lynda Rudder Page 2