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Home My WebLink AboutMPD-06/11/2009 AGENDA Mattituck Park District Meeting Thursday, June 11, 2009 RECEIVED Town PUBLIC COMMENT SESSION WILL BE HELD AT THE END OF THE MEETING In order to allow time for all residents please limit your comments to no more than 5 minutes Presiding Commissioners Call to Order Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report Nicholas Deegan, Chairperson Thomas McCaffery Doris McGreevy Nicholas Deegan, Chairperson Presented via email John Cushman Lydia Tortora Ed Grohoski OLD BUSINESS: · 7:15 Septic System Bid Opening · 7:30 Ice Cream Vending Bid Opening Voting Procedures - Resolution #19 Changing Previous Interpretation of Voter Eligibility and Authorizing All Legal Voters Residing in the District to Vote in Every District Vote · Substitute Beach Attendants - Motion to amend pay rate contained in Resolution 2009-18 from $7.25 to $7.50/hr. NE W BUSINESS: · Ramp Attendants -Resolution #20AppointingLukeSisson & DanielNeighleyas Seasonal Ramp Attendants for the Summer 2009 Season Beach Attendant Ashleigh Hruz -Resolution#21 Amending Resolution 2009-17 Appointing Ashleigh Hruz as Breakwater and Veterans Park "Beach Attendant" with Additional Monetary Responsibilities for the Summer 2009 Season. Beach Manager - Resolution #22 Appointing Barbara Droskoski as Beach Manager for the Summer 2009 Season · Petty Cash Account Resolution #23 Establishing a Petty Cash Account for Ashleigh Hruz · New Position for Lydia Tortora - Resolution #24 Appointing Lydia Tortora as Sr. Clerk Typist/part time Hotel/motel season passes - Resolution #25 Making Seasonal Passes for Hotels, Motels & B&B's Available for Guest Entry Guest Scout Troops' nightly rate - Resolution #26 Setting Forth Guest Scout Troops' Nightly Rate · PUBLIC COMMENT SESSION MATTITUCK PARK DISTRICT Board of Commimioners Meeting Minutes Thursday, June 11, 2009 At*.endance Nicholas l~egan, Chairperson Thomas McCaffety, Commissioner DoNs McGreevy, Commissioner Eil~en Po~ers, I~gal Cotmsal John Cushman, Treosurer Beverly Vlcek, Secretary Lydia Tortora, Temporary Clerk Call to Order Chairman Decgan called the meeting to order at 7:00 pm. AD~roval of Minutes Motion made by N. Deegan, seconded by D. McGreevy, all in favor, and motion carried to approve minutes of the May meeting, J, Cushman submirted treasury reports, ~vhich included the Balance Sheet as of June 9, 2009, Aldrich Lane Lighting Capital Project report, and the Check Register through this date for June, The Sprint Nextal bill in the amount of $226,71 was added to the register bringing the total to $39,624.17. One large exbendiWre was the payment of $34,000 to Terry Contracting for the groin reconstruction at Vets Park. There is currently -$765,000 in total cash assets and -$489.000 remaining in the budget with $87,000 due from the Capital Fund. (reports attacbed) Ali bills were reviewed on Monday, June $, 2009 at the MPD work session. Motion by N, Deegan, s~conded by D. McOreevy, all in favor, and motion carried to accept the Treasurer's Report and pay the current bills Clerk's Report Lydia Tortora submitted the Clerk's repo~ which included a listing of total receipts in the amount of $3,310 and a [isting of all events booked for the period May 14 thru June 9, (Report attached) Motion by N. Deegan, seconded by T McCaffery, all in favor, and motion cattiad to accept the Clerk's Report. Maintenance Re,or1 E, Grohoski not being present N. Deegan reviewed the Maintenance Report, which had previously been reviewed with E Grohoski on Monday, June 8t~ at the Work Session. N. Deegan informed that the Relay for Life group had thanked us for loaning them our portable lights. Motion by N, Deegan. seconded by D McGreevy, all in favor and motion carried to accept the Maintenance Report, VO GP E. Powers repottod that the Attorney General's Office had at this time taken no action and the legislation in Albany being proposed by Assemblyman Alessi and Senator LaVall¢ may not be completed on time; therefore, this Board's interpretation is now being enaet~t. Resolution gl9 was r~ad into the record by Attorney Powers. Motion made by N Deegan, seconded by D McGreevy, all in favor and motion camod to enact Resolution 2009.19 Changing Previous Interpretation of Voter Eligibility and Authorizing all Legal Voters Residing In the DIstrict to Vote In £very District Vot~ SUBSTITUTE BEACH ATTENDANTS Motion made by N, Deegan, seconded by D. McGreevy, all in favor and motion carried to amend the pay rate of Substitote Beach Artendants contained in Resolution 2009-18 from $7.25 to $7.50gar. RAMP ATTENDANTS Motion made by N Deegan, seconded by D. McGre~vy, all in favor and motion carried to enact Resolution 2009-20 Appointing £uke $1sson & Daniel Netgh~ as Seasonal Ramp Attendants for the Summer 2009 Season. BEACH ATTENDANT ASHLEIGH HRUZ Motion made by N, Deegau, seconded by D. McGrecvy, all in favor and motion carried to enact R~salution 2009-21 Arntndlng Resolution 2009-17 Appointing Ashlelgh tlmz as Breakwater ~nd Veterans Park "Beach Attendant" with Additional Monetary Responsibilities for the Summer 2009 Season. BEACH MANAGER Motion made by D. McGreevy, secondad by T. McCaffery. all in favor and motion carried to enact Resolution 2009-22 Appointing Barbara Droskoskl as Beach Manager ]'or the Summer 2009 Seasot~ PETTY CASH ACCOUNT Motion made by D. McGrcevy, seconded by T, McCaffery, all in favor and motion carried to enact Resolution 2009-23 Establishing a Petty Cash Account for Ashletgh Hru~ SEPTIC SYSTEM BID OPENING - 7:15 n.m. The MPD having received 22 bid proposals for the Septic Systera Construction at Veterans Memorial Park they were at this t~me opened by Attorney Powers. The company name and their bid amount was read aloud and recorded (See attached list) Each bid will be reviewed by the Commissioners and a decision as to which company will he awarded the contract for Septic System Cons'auction will be mede by the Cormthssioners atthe next monthly meeting. ICE CREAM VENDING BID OPENING- 7:32 n.m. The MPD having received two bid proposals for the Ice Cream Vending/Beach Sundries/Beverage Concession permit at Veterans Memorial Park and/or Breakwater Beach Page 1 of 6 Page 2 of 6 they were at this time opened by Attorney Powers. The company name and their bid proposal was mad alond and recorded. (See attached list) Each bid will be reviewed by the Cornraissioners and a decision as to which company will be awarded the permit for concession will be made by the Commissioners at the next monthly meeting. NEW POSITION FOR LYDIA TORTORA N. Deegan proposed Resolution # 24 Appointing Lydia Tortom as a St, Clerk Typist at a salary of $18/hr working9 am to 1 pm. Christine Rivers asked why we n~-eded a typist when we already had a Clerk and Secretary. N Deegan responded that the present Clerk has no typing or computer skills and that L Tuttora would work as an office manager to help things tun bet~r C. Rivers asked what the secretary do~s and how many hours she worked, D. McGreevy responded that she is on a stipond. C. Rivers asked how many hours the Clerk works N. Deegan informed that the Clerk is now out sick, but had been working 20 b. rs/week C. Rivers remarked that the Board has been ~ying to cut costs and cut the Clerk's hours and now it se~ms s~range to hire a new position N Deegan stated that the Park District will nm more efficiently and become more professional, and explained that the previous lawyer had done 95-96% of the work, including offic~ management, and now the Commissioners and other staff do more. D. McOreevy informed that the present Clerk did not use the computer and couldn't emil. We now have bids coming in by emil and we needed someone proficient on the computer to handle this She stated that in the past Gall Winkham had taken care of bidding and other office management and had billed the MPD for those services. We are now using the Dish'ict Office to its best capacity. She continued that L. Tottom can handle financial/fiscal matters, computer, word processing, and has created an efficient, computerized Lodge & Vets booking system and that it has made a big difference, T McCaffery remarked that some positions are advertised and others are eppointed and suggested we go out and advertise for this position. D. McGmevy replied that someone was out sick and a temporary came in who did a great job and has handled over 22 bids, T. M¢Caffery stated he understood that, but someone employed by the MPD for 20 years had been released and now we take on someone new. Attorney Powers submitted these are two different positions and classifications (referring to Clerk and Sr. Clerk Typist), and informed that we had looked at different Civil Service positions and this title is appropriate. Walter Gatz commented that he thought the citizens should make the decision, Attorney Powers replied that the Board of Commissioners will decide. T McCaffery stated that we had advertised for Gate Attendants and that a temporary position is fine, but to fill a new position should be advertised N. Deegan stated it was discussed at the work session, which T. McCaffery has not attended. T. M¢Caffery stated that is because whatever he suggests is cast aside. Terry McShane asked if there is a bid for the position. Attorney Powers replied no. C. Rivers asked if it was a Civil Service position. Attorney Powers replied yes, but pan time is different W Oata remarked that more than one person could qualify and the Board says this is the person and that's it. Why not have more than one apply. N. Deegan responded that it was a fit J. Cushman info~ that if the position were fufitime the park District is bound to take candidates offan eligibility list until that list is exhausted, but with a part time position the Park District is not bound by competitive position requirements. It is considered non- competitive and anyone qualified is ok. Page 3 of 6 Page 4 of 6 D. McGreevy informed that the Park (playground ore, a) is open to all Southoid Town residents. Motion made by D. McGr~evy, seconded by T. McCaffery, all in favor and motion carried to enact Resolution 2009-25 Making Seasonal Paxse~ for Hotels, Motels & B& B's Avalluble for Guest Entry. GUEST SCOUT TROOPS' NIGHTLY RATE Resolution #26 was at this time read into the record by D. McGreevy. Motion made by D McGreevy to enact Resolution 2009-26 Setting Forth Guest Scout Troops' Nightly Rate. W. Gatz remarked that guest tcoops previously had been treated as guests and were not charged and we shouldn't rip them oPE N. Deegan informed that a troop from Babylon would pay $15 for the first night and in winter the charge is $95/night. D. McOreew responded that the Park District is not making a profit, and that we provide all services; heat, elec~¢, security, telephones. We needed a new water heater this year and the expenses to k~p the Lodge going are high. She also reported that the Scouts arc very grateful for the facility and happy to pay. W. Gatz stated that the Ledge was built by donations and that his futher-in-law had donated $3 million dollars. N. Deegan stated that the charges were for maintenance. C. Rivers stat~ that with $769,000 in the treosmy we shouldn't take the money from the Scouts and feels $13/head is outrageous, and asked what the maintenance costs were. N. Deegan replied that we don't know yet W. Oatz stared that it should be our obligation to take care of mathtenance. D. M¢Oreevy informed that we don't make money. C. Rivers commented that the Ledge was booked every weekend. D. McOreevy replied that the bookings were from the Scouts and not for par~ies and asked Lydia to report how many bookings were for non-scout events. L. Tortora reported none. D. MeGreevy indicated that we have many expenditures needed to upgrade and maintain our infrastructore, including the septic system, the groin reconstruction, the Vets Building room, the Love Lane bulkboading repair, and the Aldrich Lane Lighting System. C. Rivers responded that taxes and a bond issue can pay for that. D. McOreevy replied that with the Scout dollars we {ay to sustein the Lodge. N. Deegan indicated that we would work up a figure of Lodge expenses C. Rivers suggested we reconsider the $1 $ Scout fee. Attorney Powers reminded that it was for out-of-town scouts only. C. Rivers stated that she understood that. Ronald McGreevy stated that Oatz' in-inws did not donate dollars but it was given to the Park District for back taxes and that he has documentation to that effect. W. Gatz told hhn to get it. Page 5 of 6 Page 6 of 6 Mattituck Park District Aldrich Lane Lighting Capital Project Revenues -- Bud~t Actual Balance Description I Date Transfers from General Fund 39,000.00 39,000.00 Transfer from Operating I 11/1312008 Sedal Bond Proceeds 199,800.00 199,806.00 BAN Proceeds [ 12/16/2008 Town of Southold 100,000.00 100,000.00 To~m Grant ': 2/25/2009 NYS Parks Department 50,000.00 Grant ! 3/12/2009 Totals 338,800.00 388,800.00 (50,000.00 ~ _ Appropriations Budget Actual ! BalanceI ----b~-I~J~- - -- ~ Date Lights 338,800.00 ~ Ward Associates #9 600.00 10% of Construction Admin ! 10/15/2008 Ward Associates #11 4,200~00 70% of Construction Admin I 11/10/2008 Ward Associates #12 1,200.00 Final Construction Admin 12/10/2008 Welsbach #1 [ 144,809.80 ! Payment Request #1 12/11/2008 Welsbach #1 I (7,240.49) Retainage ~1 [ 12/11/2008 Welsbach ~ I 159,012.20 Payment Request #2 112/15/2008 Welsbach ~I (7,950.61) Retainage #~ ! 12/15/2008 Wickham, Bressler, Gordor~ & Geasa, P* 211.28 Services on Grant Co,,tF,~ct ~ 12/15/2008 Wickham, Breseler, ~n & Ge. asa, P, 3,196.58 I Services on Lighting Contract 112/15/2008 Hawkins, Delafield & Wood PC 3,437.93 Bond Counsel I, 2/12/2009 US Bank I 50.00 Town of Southold - C/O i 3112/2009 otels t 338,800.001 301,5 6.69 i 37, 7 .31 i Due from Operating Fund Retainage Due Welsbach 87,273.31 15,191.10 6/9/2009 Time: 5:51 MatUtuck Park District P.O. BOX 1~13 /4at'dbJCk, New York 11952 Current Budg Honth To Date Year To Date Remaining Budg A.1001 Real I:~pety Ta~s A.1090 P~ Tax A.2,101 ~r~rest & ~ A.Z44.0 Concession Rental A.2590 Beach Permits A.2620 ~ iikl Deo~ta A.2655 Ramp Keys A.2701 Refunds Prior Year Exp. A.2705 A.2771 Other Raxentms A.5650.12 Beach ~ A.7110.12 Hour~ Pe~onnei Total Parks Payroll A.7110.242 Site Irnpmvemml~ A.7110.243 Equipment Total C.~pi~l Outl~ A.7110.411 5Ul~lies & Material~ ~7110.410 ~ P~ ~ A.7110.412 ~ ~ A.7110.421 T~ ~7110.4~ ~ ~7110.4~ W~ A.7110~24 ~ A.7110.431 I~m~ A.7110.~2 ~ ~F~I~ ~ A,7110.~3 A.7110.451 ~1 ~1 ~7110.4~ ~y ~7110.4~ Tm ~7110.4~ ~ T~ A.7110.~55 ~m~ ~ A.7110.~1 ~ A.7110.~2 ~ Tm21C,m*m'aCtL~ Expe~e A.7180.11 ~:och t, lonoger A.7180.12 Ufeguards Total Beaches A.9030.8 Socia~ SeoJr~y A.9050.8 Unemployment insurance Total Employee Beneff~ Debt Serv)ce A.9310.6 Ddot Prindpal A.9310.7 Debt ~ Interest Total De~t Semite To~l F_xpenditures 477,178.00 3,003.40 477,178.00 0.00 0.00 0.00 0.00 0.00 15,000.00 0.00 1,939.07 13,060.93 250.00 0.00 0.00 250.00 8,000.00 715.00 2,055.00 5,945.00 0.00 525.00 525.00 -525.00 1,500.00 30.00 610.00 890.00 0.00 0.00 1,447.42 -1,447.42 0.00 0.00 500.00 -500.00 7,000.00 100.00 5,036.00 1,96,1.00 60~,928.00 4,373.~O 489,290.49 119,637.51 6,000.00 0.00 0.00 6,000.00 8,500.00 946.50 1,0~1'.00 7,416.00 14,500.00 9~6.50 1,084.00 13,416.00 115,000.00 3,686.50 35,771.26 79,220.74 115,000.00 3,686.50 35,771.26 79,228.74 85,000.00 875.00 37,775.00 47,225.00 7,000.00 0.00 456.34 6,543.66 92,000.00 875.00 38,231.34 53,768.66 60,000.00 1,539.78 14,720.73 45,279.27 -100.00 -0.72 -5.94 -94.06 SO0.O0 0.00 169.50 330.50 6,S00.00 126.85 1,412.30 5,0~7.70 30,000.00 321.25 2,673.53 27,326.47 500.00 55.02 -39.96 539.96 10,000.00 97.93 2,625.17 7,374.83 45,000.00 0.00 830.99 44,169.01 35,000.00 S09.00 2,457.00 32,543.00 5,000.00 10.61 711.95 4,288.05 12,000.00 500.00 3,000.00 9,000.00 6,000.00 173.0~ 1,903.88 4,096.12 6,000.00 222.12 2,443.32 3,556.68 250.00 0.00 0.00 250.00 500.00 0.00 138.00 362.00 450.00 0.00 143.03 306.97 60.00 0.00 0.00 60.00 217,660.00 3,554.92 33,183.50 184¥476.50 5,S00.00 0.00 0.00 5,SO0.O0 30,000.00 0.00 0.00 30,000.00 35,500.00 0.00 0.00 35,500.00 13,54'1.00 384.67 3,157.70 10,383.30 0.00 0.00 82.50 -82.50 16,000.00 1,158.96 6,9,~8.0~1 9,051.96 29,54'1.00 1,54'3.63 10,188.24. 19,352.76 95,000.00 0.00 0.00 95,000.00 9,727.00 0.00 863.50 8,863.50 104.,727.00 0.00 863.50 103,863.50 6~,928.00 10,606.55 119,321.84 489,606.16 Mattituck Park District .Account A.200 A.201 A.205 A.210 Balance Sheet As of 6/9/09 Assets Account Name Cash Cash in Time Cash in MBIA/CLASS Petty Cash Total Assets Balance 938.78 637,843.78 126,284.95 230.00 765~297.51 Account A.021 A.022 A.026 A.630 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Witholding FICA Tax Payable Due to Capital Fund Total Liabilities Fund Balance Total Liabilities plus Fund Balance Balance 631.71 216.24 769.34 87,273.31 88,890.60 676,406.91 765,297.51 Oat~: 06/0912009 ~rne: 5:44 PM Bank Check ACcount Numbs' Mattituck Park District PO Box 1413 Ma~dtudc, NY 11952 CHECK REGISTER REPORT From: 06/09/09 To: 06/30/09 * Not Posted Tren. Tran. Check Check Tran. Tran. Name Number Reference Date Anmunt Status Source Page no. 1 A.200 00021002 ALUMIDOCK A,200 00021003 LINDSAYS A.200 00021004 CABLEYISIO A.200 00021005 CUTCHOGLIE A,200 00021009 DWIGHT A.200 00021010 ~RT A.200 00021012 HOME A. 200 0(0)21013 A.200 00021027 TIMES AJumidock 0000(0)6311 5314 ~/09/09 36.20 0 CH Carquest Aut~ Parts 0000006312 05252009 06/09/09 10.61 O CH ~on ~ 0000006313 6/09 06/09/09 95.53 O CH Cutchogue Hardware In~ 00(10006314 05072009 06/09/09 4,6~ O CH Nick Deegan 0000006315 Staples 06/09/09 52.00 O CH Barbara Droskoski 0000006316 Staple~ 06/09/09 26.85 O CH East End S~orti~ Goo~s 0000006317 56649 06/09/09 32.00 O CH Dwight Edstrom 0000006318 6/2/09 06/09/09 400.00 O CH Eckert Oil Se~ice, Inc. 0000006319 11692 06/09/09 117.99 O CH Empire HeaitiqOaoice HMO, Inc. 0000006320 6/09 06109/09 1158.96 O CH Home C~pat Credit Services 0000006321 5/28109 06109/09 215.95 0 CH Ashley Hruz 0000006322 PetttyCash 06/09/09 180.00 O CH Island Portables 0000006323 725 06/09/09 267.00 O CH Land Use Eco4ogical Services, Inc. 0000006324 09-3794 06/09/09 500.00 O CH LIPA 0000006325 05/26/09 06/09/09 321.25 O CH Madam Supaiy Co. 0000006326 05/30/09 06/09/09 35.68 O CH Michael Mapes, P.E. 0000006327 Mm/, 2008 06/09/09 375.00 O CH Mat'dtuck Ptumbing & Heating Coq). 0000006328 192100 06/09/09 109.00 O CH Matiituok Sanitation 0000006329 05/30/09 06/09109 4~6.18 O CH National GdO 0000006330 5/22/09 06/09/09 97.93 O CH Orlowski Hardware Company, Inc. 0000006331 5/28/09 06/09/09 141.83 O CH Eileen A. Powers 0000006332 6/09 06/09/09 500.00 O CH DO~S McGreev,/ 0000006333 STAPLES 06/09/09 35.97 O CH Suffolk County water Authority 0000006334 6/1/09 06/09/09 55.02 O CH Teny Cootrac~ng & Materials, Inc. 0000006335 06/09/09 34000.00 O CH Times/Review Newspapers 0000006336 LEGALS 06/09/09 97.05 O CH Southold Tow~ Dept Solid Waste 0000006337 5/31/09 06/09/09 13.50 O CH Vedzon 0000006338 5/22/09 06/09/09 31.32 O CH Total number of register entries: 28 Total amount: 39397.46 June 2009 Period Covering May 14 - June 9 Receipts DATE(S) BOOKED May 16, 17 May 29, 30, 31 GROUP GSSC Jr. Troofl 924 (2945) $ 60 Rocky Pt. GST 2927 & 2945 $ 75 Total Receipts & Deposits ............. $135 RECEIPTS AMT. DEPOSITED for 4 addl. people for 5 addl. people DEPOSIT DATE 5/26/09 6/1/09 July 13 Linda Coff~an (Family P~nic) $ 25 Total Receipts & Deposits ............... $ 25 RECEIPTS ITEM ~MT-DEPOSITED DATE BOAT RAMP 5/14- 5/25 Permits & keys $ 540 5/26- 6/1 Permits & keys $ 30 Total Receipts & Deposits ............... $ 570 May 23,24~.5 Beach permits $1,115 Guest permits $ 225 May 30 & 31 Beach permits $ 320 Guest permits $ 30 June 6 & 7 Beach permits $ 320 Guest permits $ 45 Total Receipts & Deposits ........ $ 2,055 6/1/0g DEPOSIT DATE 5/26/09 6/1/09 5/26/09 6/1/09 6/8/09 MISC. FEES Bid Package for New Septic System $ 350 Bid Package for New Septic System $175 To~al Receipts & Deposits .......... $ 525 6/2/09 6/5/09 TOTAL RECEIPTS ALL FEES ......................... $3,310 June 2009 Period Coveting May 14 - June 9 Events Booked this Pe~fod VETERANS PARK Our Lady of Mercy, Holly Cavlalier Jim Murphy Holly Bollman Michael McGreevy Tammy Jester Jim McKay June 11 & 12. (Pre-school gathering) June 25. (Matt/Cutchogue East 6th grade picnic) June 27. (Graduation picnic) July 19. (Family picnic) July 26. (Cub scout picnic) August 22. (Family picnic) LODGE Gary Osarccuk, BST 94 Elaine Zimmardi, GST 1875 Donna TFluke, GST 3074 David Stem, BST 229 Madeline Rivera, GST 2079 Isabel Sergarra, GST 1042 April Mott GST 847 Margaret Mullins, GST 1328 James Carlucci BST 398 Stella Carter GST 3195 Joan Holomshek, BST 384 Maureen Augugliaro, GST 1524 Annette Capurso, GST 1319 July 10, 11 & 12 July 17, 18 & 19 July 20, 21 & 22 July 24, 25 & 26 July 27 & 28 July 31, August 1 & 2 August 11 & 12 August 17, 18 & 19 August 21, 22 & 23. August 24 & 25 August 28, 29 & 30 September 11, 12 & 13 September 18, 19 &20 June Report Veterans Cutting grass cleaning park cleaning bathrooms Someone stacked three picnic tables And climbed on roof of main building no damaged seen except for damaged gutter Someone tried to break into soda machine peeled front offreplaced as well as possible. Missing 6x 6 fi'om driveway. Aldrich Cutting grass cleaning grounds Tree limb fell by basketball courts cut up removed Removed portable lights for relay for life had to put fuel in one. Lights returned and put back in field. Installed new window in Building painted most oft:he trim Breakwaters Cleaning bathrooms and beach area install removable US flag for gate Attendants Gave them a orange cone with stop sign mounted on it. All for better visibility for patrons with Bay Avenue Tree limb fell on road to tennis courts Baillie's Beach Lodge Trimmed cut grass painted deck replace bottom of garbage bin rotten Love Lane Cleaned bathrooms cut grass trimmed Bathrooms had no hot water hot water heater not turning on bled pump no oil called Mattituck Plumbing they replaced motor coupling on pump Misc Finished safety beach floats for Veterans Beach BIDS FOR THE NEW SEPTIC SYSTEM AT VETERANS MEMORIAL PARK BID PACKAGES PICKED UP BY: DATE PAID Sealed Bid Rec'd BID G & M EARTH MOVING, RALPH COFFILL. 345 ELLSWORTH STREET HOLDBROOK, NY 11741 567-0120 TERRA TECH SITE DEVELOPMENT Dba PECONIC BAY MATERIALS, JOHN CONTE 260 COX NECK ROAD MA'I-rlTUCK, NY 298-0900. Cell 831-8786 3. SHORTY'S INC., LUCUS GROSSKREU 924-4813 4. LATHAMS SAND & GRAVEL PO BOX 608 PECONIC, NY 11958 KEM SITE DEVELOPMENT LLC, KEVIN MILOWSKI PO BOX 818 SOUTHAMPTON, NY 11969 283-8186 CARTER-MELENCE, INC., MARY MICHNE PO BOX 9O7 SOUND BEACH, NY 11789 744-0127 (Note: emailed 5/26. Sent $25 check to fed-x site plan. TERRY CONTRACTING & MATERIAL, INC., JAMES TERRY 840 WEST MAIN STREET RIVERHEAD, NY 11901 727~0170 SOUND SHORE EXCAVATING CORP., DIANE SCHROEDER PO BOX 119 PECONIC, NY 11958 765-4175 LASER INDUSTRIES, INC. John Gulino P.O. BOX 315, RT. 25 RIDGE, NY 11961 924-0644 10. TKF EXCAVATING & DEMOLITION, TOM FREUND (NO ADDRESS GIVEN) (516) 924-6818 11. JIM LONGO INC. PO BOX 337 OYSTER BAY, NY 11771 516 -922-4146 12. D.F. STONE CONTRACTING, BILL THOMAS 1230 STATION ROAD MEDFORD, NY 11763 924-2730 5/26 $25 ck 6/11 $46,000.00 5/26 $25 ck 6/11 $42,500.00 5/26 $25 ca 6/10 $39,000.00 5/26 $25 ck 6/11 $54,900.00 5/27 $25 c 6/8 $45,500.00 5/26 $25 ck 6/11 $43,000.00 5/28 $25 ck 6/11 $57,926.40 5/28 $25 ck no bid 5/29 $25 ck no bid 5/29 $25 c 6/11 $29.000.00 5/29 $25 ck 6/11 $39,400.00 5/29 $25ck 6/11 $44,ddd.00 BID PACKAGES PICKED UP BY: DATE PAID Sealed Bid Rec'd BID 13. NEW YORK SITE DEVELOPMENT, FRANK KENTOFFIO OCEAN AVE., SUITE 2 RONKONKOMA, NY 11779 580-1475 6/1 $25ck 6/11 14. TRS CONSTRUCTION INC.,TONY DEOS 15EAST BARTLE'I-rROAD MIDDLE ISLAND, NY 11953 924-1010 6/1 $25 ck (Deposited 6/2 ............ $ 350) 6/11 $45,100.00 $58.000.00 15. SPC LANDSCAPE CONTRACTING, INC., STEVAN CIELATKA PO BOX 759 MA3q-ITUCK, NY 11952 298-5569 6/2 $25 ca 6/11 16. S.C. DIR'r~NORKS INC., SCOTT CORWIN PO BOX 276 GREENPORT, NY 11944 872-8524 6/2 $25 ck 6/11 17. PRECISION EXCAVATING & DRAINAGE CORP., FRANK BERRY 4 DEPOT ROAD QUOGUE, NY 11959 653-9490 6/3 $25 ck 6/10 18. FEBISH MAINTENANCE, VAUGH FEBISH 183 E, Woodside Ave. Patchogue, NY 11772 758-1978 6/4 $25 ca 6/8 19. SQUIRES, PIERSON & SONS, INC. CHIP PIERSON 132 S. MAGEE STREET SOUTHAMPTON, NY 11969 283-1403 6/4 $25 ck 6/11 20. KEITH GRIMES INC., KEITH GRIMES PO BOX 964 MONTAUK, NY 11954 668-4101 6/4 $25 ck 6/11 21. ARTCO WHS, TOM FOSTER MA-FrITUCK, NY 11952 831-8204 6/4 $25 ca (Deposited 6/5 ............ $175) $28,500.00 $27,589.00 $46,950.00 $27,970.00 $39,800.00 no bid 22. ALBRECHT LANDSCAPING, SCOTT ALBRECHT 5665 MAIN ROAD MATrlTUCK, NY 11952 298~5300 23. ANDRIOLA'S CESSPOOL SERVICE, ANDREW ANDRIOLA 1513 CHURCH STREET HOLBROOK, NY 11741 589-4240 6/8 $25 6/11 $22,874.00 6/9 $30,750.00 BID PACKAGES PICKED UP BY: DATE PAID Sealed Bid Rec'd BID 24. GARY TABOR LANDSCAPING, GARY TABOR 680 NAVY STREET ORIENT, NY 11957 323-2667 6/10 $25 ck no bid BID PACKAGE PDF'S E MAILED TO: DATE Emailed Instruc. Sealed Bid Faxed Leqal Rec'd BID 25. EXCAV SERVICES, ROBERT GOVERNALE PO BOX 409 WADING RIVER, NY 11792 26. SUFFOLK CEMENT PRECAST, DOROTHY 727-4432 Fx: 727-4439 27, COASTAL PIPELINE, RYAN (Sales mrg.) 369-4000 x229 Fx: 369-4006 5/21 6/10 $44,103.81 5/26 5~26 no bid 5/26 5/26 no bid 28. CARDO SITE DEVELOPMENT, RANDY CARDO PO BOX 506 QUOGUE, NY 11959 5/26 5/26 6/11 $33,425.00 3 SEALED BIDS FOR MOBILE/VENDING MACHINE ICE CREAM/BEACH SUNDRIES/BEVERAGES CONCESSION Terry McShane, Lick-itty Splitz P.O. Box 641 Mattituck, NY 11952 Bid rec'd 6/11/09 Bid Amt. $ 152.05 UR Vending 277 Vernon Valley Rd. Northport, NY 11768 Bid rec'd 6/10/09 Bid Amt. 20% of total sales of soda machine RESOLUTt'ON 2009-19 RESOLUTZON CHANGt'NG PREVTOUS ZNTERPRETATt'ON OF VOTER ELt'GZBZLZTY AND AUTHORt'Zt'NG ALL LEGAL VOTERS RESt'Dt'NG ZN THE DTSTRZCT TO VOTE ZN EVERY DtrSTRZCT VOTE WHEREAS, the Mattituck Park District exists by virtue of special legislation set forth at New York State Laws of 1941, Chapter 924; and WHEREAS, New York State Laws of 1941, Chapter 924 identifies those persons eligible to vote in Mattituck Park District elections variously as "the legal voters of the district" and "resident taxpayers of the district"; and WHEREAS, past klattituck Park District Board of Commissioners have interpreted New York State Laws of 1941, Chapter 924 as restricting the eligibility of "resident taxpayers" to those people owning real property within the district boundaries; and WHEREAS, certain resident taxpayers have questioned the aforesaid interpretation of New York State Laws of 1941, Chapter 924 regarding voter eligibility in Park District elections including in a proceeding brought in the Supreme Court of the State of New York for the County of Suffolk, which action was dismissed for procedural infirmities; and WHEREAS, notwithstanding the dismissal of the aforesaid action the present Board of Commissioners has reviewed the New York State Laws of 1941, Chapter 924 and has considered concepts of voter eligibility and the evolution of those concepts, which have occurred since 1941 and considered concepts of fairness and importance of voice in government to residents in the community and the importance of the correct application of such concepts to the efficient and proper operation of local government; and WHEREAS, consideration has also been made to the difficulties of maintaining a voter eligible list within the budgetary constraints of the Mattituck Park District and the importance that the existence and maintenance of such a list has on the proper conduct of elections and the confidence of the Park District residents in the district elections, NOW THEREFORE, be it resolved that in consideration of the aforesaid, the Board of Commissioners of the Mattituck Park District reverses the interpretation of New York State Laws of 1941, Chapter 924 adopted and maintained by previous Boards of Commissioners and finds that: 1. The terms "the legal voters of the district" and "resident taxpayers of the district" as used in the New York State Laws of 1941, Chapter 924 refers to all those people who reside in the district and are eligible to vote. 2. That eligibility to vote shall be determined by reference to the Suffolk County Board of Elections list of eligible voters, in effect as of the previous general election. 3. That residency within the Mattituck Park District shall be determined by the voter's address, as set forth on the Suffolk County Board of Elections list of eligible voters, in effect as of the previous general election, and said address being within the Mattituck Park District boundaries as set forth in the New York State Laws of 1941, Chapter 924. Ref..lune 1~., 2009 RESOLUTION 2009-20 RESOLUTION APPOINTING LUKE SISSON & DANIEL NEIGHLEY AS SEASONAL RAMP ATTENDANTS FOR THE SUMMER 2009 SEASON WHEREAS, the Board of Commissioners has revised and set forth the job requirements for the position of Ramp Attendant and has kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with newly appointed employees, Luke Sisson and Daniel Neighley; now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Luke Sisson and Daniel Neighley to the position of Ramp Attendant for the summer 2009 season at an hourly rate of $8o00. Ref. June 11, 2009 RESOLUTION 2009-21 RESOLUTION AMENDING RESOLUTION 2009-17 APPOINTING ASHLEIGH HRUZ AS BREAKWATER AND VETERANS PARK "BEACH ATTENDANT" WITH ADDITIONAL MONETARY RESPONSIBILITIES FOR THE SUMMER 2009 SEASON WHEREAS, the Board of Commissioners has set forth the job requirements for the position of Beach Attendant and has kept same on file at the District Office and are attached to this resolution; and WHEREAS, such requirements have been reviewed with the employee listed above; now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Ashleigh Hruz for the position of Beach Attendant with the following enhanced responsibilities and pay schedule: Beginning May 23rd and continuing through June 27th this Beach Attendant will work weekends only, but will include Monday, May 25th, collecting fees from the sale of permits and beach passes from Attendants at Breakwater and Veterans Park Beaches one hour before attendants go off duty. Beginning June 26th through September 7th this Beach Attendant will work daily, collecting fees from the sale of permits and beach passes from Breakwater and Veterans Park beaches one hour before attendants go off duty. This Beach Attendant will keep accurate records and record the transactions and collections from both beach locations and submit them to the Mattituck Park District Clerk for deposit, and on occasion may also make bank deposits. This assignment also requires the assigned designee to give all other Beach Attendants a set amount in order that they may make change for beach pass purchases. The salary is $13/day, which includes gas for the trip and use of her personal vehicle. Re£ June 11, 2009 RESOLUTION 2009-22 RESOLUTION APPOINTING BARBARA DROSKOSKI AS BEACH MANAGER FOR THE SUMER 2009 SEASON WHEREAS, the Board of Commissioners has revised and set forth the job requirements for the position of Beach Manager and has kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with long-time employee Barbara Droskoski; now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints BARBARA DROSKOSKI to the position of Beach Manager with the authority to hire certified lifeguards in accordance with NYS Health Department regulations for the summer 2009 season of June 26th through September 7th at a yearly stipend of $5,000. Ref. June 11, 2009 Job Description for Beach Manager of Mattimck Park District Barbara Droskoski Position begins June 26t~ and runs through Sept. 7~'. Hires appropriate number of lifeguards to guard Breakwater and Veterans Park beaches. Schedules and supervises the work of lifeguards. Makes inspections sporadically twice daily at both locations. Makes sure all lifeguards are fully accredited. Have all lifeguards keep their credentials in appropriate locations so they may produce them when necessary. Makes sure all lifeguards are engaged in activities related to guarding the bathers. File all necessary paperwork regarding the beaches and lifeguards. Review safety plan with lifeguards. Reports any problems or important information to Commissioners. Stipend: $5,000.00 RESOLUTION 2009-23 RESOLUTION ESTABLISH]NG A PETTY CASH ACCOUNT FOR ASHLEIGH HRUZ WHEREAS, the Board of Commissioners has determined the need for a petty cash account for the purpose of enabling the Beach and Ramp Attendants to make change; and WHEREAS, Beach Attendant Ashleigh Hruz is charged with collecting fees from all other Beach Attendants; now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby establishes a Petty Cash Account in the amount of $180 and directs the Treasurer of the Mattimck Park District to issue a check in that amount to Ashleigh Hmz, who shall distribute the cash in the amounts of $25.00 to each of four Beach Attendants and $25 to each of two substitute Beach Attendants, as needed; and $15 to each of two Ramp Attendants. Said amounts shall be returned to the Treasurer at the end of the season. Ref. June 11, 2009 RESOLUTION 2009-24 RESOLUTION APPOINTING LYDIA TORTORA AS SR. CLERK TYPIST/PART TIME WHEREAS, the Board of Commissioners has set forth the job requirements for the position of Sr. Clerk Typist and has kept the same on file at the District Office; and WHEREAS, such job requirements have been reviewed with Lydia Tortora; now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints LYDIA TORTORA to the position of Sr. Clerk Typist/part time, effective upon the approval of the Suffolk County Department of Civil Service. Re£ June 11, 2009 RESOLUTION 2009-25 RESOLUTION MAKING SEASONAL PASSES FOR HOTELS, MOTELS & B&B's AVAILABLE FOR GUEST ENTRY WHEREAS, the Board of Commissioners of the Mattituck Park District has determined that guest entry seasonal passes should be available for purchase by all hotels, motels & B&B's located within the Park District; and WHEREAS, hotel, motel, and B&B guests at the present time would otherwise have to purchase a non-resident day pass on a daily-use basis; now then BE IT RESOLVED, that all hotels, motels & B&B's within the Mattituck Park District will now be able to purchase seasonal passes for their guests' cars entry into the beaches for a fee of $15 for each room they have available to rent; and BE IT FURTHER RESOLVED that said hotels, motels & B&B's are encouraged to stamp and laminate each pass, which will each be numbered and contain the business name, and which shall be of a different color than the Park District's Resident Day Passes. Re£ June 11, 2009 RESOLUTION 2009-26 RESOLUTION SETTING FORTH GUEST SCOUT TROOPS' NIGHTLY RATE WHEREAS, the board of Commissioners of the Mattituck Park District have reviewed the rental policy for the Scout Lodge at Bailie Beach; and WHEREAS, upon review the Board of Commissioners has determined that the policy should include a nightly fee; now then BE IT RESOLVED that effective June 12, 2009 the fee for new bookings of any Guest Scout Troop shall be a nightly rate of $15/person per night. Ref. June 11, 2009