HomeMy WebLinkAboutNorth Fork Trail Scenic Byway - SignageRESOLUTION 2007-791
ADOPTED
DOC ID: 3220
TillS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-791 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
OCTOBER 9, 2007:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute a Proposal for planning and design services between
the Town of Southold and RBA Group in association with Lebowitz/Gould Design~ Inc. in
connection with the North Fork Trail Scenic Byway Interpretative Signage and Facilities Project
(PIN 0758.90), subject to the approval of the Town Attorney.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED
ORIGINAL
ENGINEERS
ARCHITECTS
PLANNERS
May 18, 2009
Mr. Neboysha R. Brashich
Chairman
Southold Transportation Commission
Southold Town Hall
53095 Main Road
Southold, NY 11971
The North Fork Trail, Scenic Byway: Interpretive Signage & Facilities - PIN: 0758.90
NY Route 25 and County Road 48, Town of Southold
De~Mr. Br~ch:
As per your request, The RBA Group (RBA), in association with Lebowitz / Gould Design, Inc.
(LGD), is pleased to submit for your review and approval our proposal to provide planning and
design services for the North Fork Trail, Scenic Byway: Interpretive Signage & Facilities Project -
PIN: 0758.90.
UNDERSTANDING
It is our understanding that the Town of Southold is seeking assistance in the design and
development of interpretive signage and kiosks as recommended in our Inventory, Assessment
and Conceptual Design Report dated 2008 to be installed at various locations within the Town of
Southold. These signs will be designed in accordance to the New York State Scenic Byways Sign
Manual.
SCOPE OF SERVICES
In accordance with these understandings, the following represents our proposed scope of services
for Phase II - Design and Contract Documents:
40 MARCUS DRIVE, SUITE 201 MELVILLE, NY 11747 (631 ) 694-3131
Nc'a, York New Jersey Manjland Georgia Taiwan Philippines
PHASE II: DESIGN AND CONTRACT DOCUMENTS
1. Design Development & Final Design
a)
Develop a final project design plan for implementation of a pro'~ct for the
construction of appropriate signage and information/orientation centers in key
locations within the Town of Southold, New York as well as publication of
interpretive materials. Final project designs are subject to approval by the Town of
Southold.
b) Final project design shall include a detailed design but not limited to the
preparation of spedfications, plan sheets, cross sections, profiles, detail sheets,
specialty items, shop drawings, and other items required in accordance with the
New York State Scenic Byway Sign Manual.
c) Prepare pre 'hminary (50%) and final (90%) design document submittals for a
maximum four (4) proposed kiosks for Town review.
d) Prepare preliminary (50%) and pre-final (90%) design documents submittals for a
maximum of five (5) individual interpretive signs, using content selected in Phase
I, for Town review, and two (2) welcome signs.
e) Verify data collected and ascertain the overall Project Cost Estimate to complete
Phase II of the Project;
f) Prepare for and attend two (2) progress meetings with the Town following the
pre 'luninary (50%) and final design (90%) submittals and will address all
comments/revisions to the interpretive signs and kiosk content.
Deliverables - RBA will provide:
· One (1) copy of the Final Engineer's Estimate of Probable Construction Costs.
· Five (5) sets of Contract Documents (Plans and Specifications) for Town use.
2. Contract Documents and Bid Analysis
a) Advance the aforementioned Final Design Plans for the proposed kiosk,
interpretive, and welcome signs into a complete set of 100% Construction
Drawings and Specifications suitable for bidding purposes.
b) Conduct all contract lettings, including receipt, opening, analysis of bids,
evaluation/certification of bidders, notification of rejected bids/bidders, and
recommendations of awarding construction and produc~on contracts.
3. Construction Support Services
a) Supervise fabrication and installation of signage to include review and approval of
shop drawings as well as coordination with NYSDOT for placement of signage
within their right-of-way.
Technical Assumptions:
1. Pre 'hminary and final design includes four (4) kiosks, five (5) interpretive signs, and two
(2) welcome signs, depending upon available construction budget.
2. Preliminary and final design of cormnercial way-finding systems are not included as
part of this proposal.
3. Kiosks and interpretive sign design will include content, photographs, etc. that are
readily available from the Town and/or community stakeholder organizations. The
development of new graphics is not included.
4. Comment periods from the Town on the kiosk and interpretive sign design/artwork
will be limited to 50% and 90% submittals.
5. Construction Support Services will be limited to Task 3 above. No on-site construction
inspection services are included as part of this proposal. As an optional service, RBA
staff will make field visits to the site as directed by the Town to verify design initiatives
during construction. Costs are not included for this optional service at this time.
6. RBA will provide the necessary inter-agency coordination, provide progress drawings
to NYSDOT and SCDPW, and address comments as required to ensure proper
approvals. If necessary, the Town will be responsible for securing any permits or
approvals for this project. Materials to be provided to the Town by RBA.
TERMS AND CONDITIONS:
We estimate the cost for these services to be ~5~00.00 (Forty-five thousand dollars and 00/100)
for Phase II and will be based on the attached Cost Proposal spreadsheet. We propose to invoice
you on the basis of the attached terms and conditions.
AUTHORIZATION TO PROCEED:
Should you find this proposal acceptable and wish to authorize us to proceed, we request you sign
in the space provided below and return one copy for our files. We will not commence work
without your written acceptance. If you have any questions regarding this proposal, please do not
hesitate to contact us for further discussion.
We appredate the opportunity to place our staff at the disposal of the Town of Southold. We look
forward to the receipt of the notice to proceed with this work.
Sincerely,
David Lapping, Vice President
Director of New York Operations
Accepted:
BY:
TITLE:
Enclosures:
Fee Proposal (1 page)
Terms and Conditions
Attachment- Fee Proposal
S'18~2oo9
TOWN OF SOUTHOLD
The North Fork TraX, Scenic Byway: Interpretive Slgnage & Facilities
Southold, NY
FEE PROPOSAL
Phase II
1. Design Development & Final Design 2. CD Support
[~ .~_~,~ . ~_.: , .ou.s ~TE cos.
=~ Manor 4 2 2 6 2 2 4 ~ $55.00 1,210.~
E~in~r~and Ar~ 24 28 20 24 4 100 $29.00 2,9~,00
3ADD 24 42 24 90 $24.00 2,1~.00
_GD Pm~ Manager 2 4 4 6 2 18 $68.00 1,~4.00
.GD Graphic ~s~ner 16 18 12 8 54 ~5.00 2,430,00
.GD O~l ~ist 32 48 12 8 100 $30.00 3,0~.0~
TOTALS 118 162 ~ ~ 1~ ~0 ~2 3~ $17,6~.00
Total Labor Cost by Task $17,694,00
Multiplier (2,51 2.5
Total by Task $44,235.00
Out of Pocket Expenses (Supplies/Mileage/Printing Expenses) =
TOTAL =
ISAY -
$45,035.00
TERMS AND CONDITIONS