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HomeMy WebLinkAboutRyder Farm & Park View Lanes, Orient - Clearing ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 7(~5-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 14, 2007 Timothy Coffey Nursery/Landscape Inc 4490 Route 25 Southold, NY 11971 Dear Mr. Coffey: At the regular Town Board meeting held on November 7, 2007, the Town Board accepted the bid of Corazzini Asphalt Inc for Clearing, Grabbing & Road Shoulder Restoration for Ryder Farm & Park View Lane, Orient, NY. A certified copy of the resolution is enclosed. Thank you for your bid. EBS. Very truly yours, Lynda M Bohn ' Deputy Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 14, 2007 Corazzini Asphalt Inc PO Box 1281 Cutchogue, NY 11935 Dear Sirs: Congratulations. At the regular Town Board meeting held on November 7, 2007, the Town Board accepted the bid of Corazzini Asphalt Inc for Clearing, Grubbing & Road Shoulder Restoration for Ryder Farm & Park View Lane, Orient, NY. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Lynda M Bohn Deputy Town Clerk Ens. Southold Town Board - Le~er Board ~eting of November 7, 2007 RESOLUTION 2007-863 ADOPTED Item # 23 DOC ID: 3294 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-863 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 7, 2007: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Asphalt for the "Clearing~ Grubbing & Road Shoulder Restoration for Ryder Farm & Park View Lane~ Orienh NY" in the amount of $ 7,000, all in accordance with the Plans and specifications prepared by James Richter, RA, Office of the Town Engineer. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Thomas H. Wickham, Councilman AYES: Krupski .~r., Edwards, Ross, Wickham, Evans, Russell Generated November 9, 2007 Page 29 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Ryder Farm/Park View Lane Proiect Bid Opening 10/25/07 10:00 A.M. Timothy Coffey Nursery/Landscape, Inc 4490 Route 25 Southold, NY 11971 765-2554 $32,000.00 $ 4,500.00 Seeding includes burlap w/ground staples to Facilitate seed germination Corazzini Asphslt Inc PO Box 1281 Cutchogue, NY 11935 $ 7,000.00 $ 4,000.00 seeding Invitation to Bid Clearing & Grubbing and II0ad Shelllder Ilest0ratlen ~or Ilyder Farm & Park View lane at Orient bythe Sea Date: Town of Southold SOUTHOLD, NEW YORK 11971 July 17, 2007 SOUTHOLD TOWN HALL, 53095 MAIN ROAD, SOUTHOLD , INVITATION TO BID PROJECT: The clearing, grubbing, pruning, trimming, grading, seeding, road reconstruction & shoulder restoration for Ryder Farm and Park View Lane within the Orient by the Sea Subdivision, Orient, New York 11957 The Town Board of the Town of Southold will receive bids for furnishing all Labor, materials and equipment as specified in the bid documents for the restoration of roads & shoulder areas for Ryder Farm Lane & Park View Lane all. in accordance with the Drawings & Specifications contained herein. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 25th October 2007 Day Month Year All specifications are provided herein: drawings to be attached. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informality, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid during this period. Please advise if you intend to bid or not. Dated: July 17, 2007 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk Clearing & Grubbing - Ryder Farm & Park View Lane A-1 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to furnish all Labor, materials, plant, equipment, tools or other facilities, & to supply all materials in strict accordance with the plans and specifications, and subject at all times to the approval of the Architect. Each proposal must be signed in wdting with the full name and address of bidder. Proposals shall be addressed as indicated on Invitation for Bids and shall be delivered enclosed in an opaque sealed envelope marked "Proposal" bearing title of work, and Bidders Name. No proposal shall be considered which has not been received by the Southold Town Clerk pdor to the hour and date stated in these specifications. B. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the drawings and specifications, visit the site of work, and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the drawings, specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Architect who may issue a written instruction to all bidders. C. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, their authorized agents, and other interested parties are invited to be present. D. AWARD OF CONTRACT Award of contract will be made as soon as practical. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The Town will either award the project or reject all proposals received within forty-five (45) days after the formal opening of proposals. The acceptance of a proposal will be a notice in writing signed by the Town Clerk and no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract as stipulated herein. Clearing & Grubbing - Ryder Farm & Park View Lane B-1 E. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. F. REJECTION OF PROPOSALS The Town reserves the dght to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. G. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. H. TIME LIMIT TO COMMENCE AND COMPLETE WORK The contractor shall commence work within ten (10) days of notice to proceed, or the actual date stipulated in the notice to proceed given to him by the Town of Southold. The Contractor shall complete the clearing, grabbing, pruning, trimming, grading, seeding and road shoulder restoration for Ryder Farm and Park View Lane. The Contractor shall complete the work within thirty (30) calendar days. I. PROJECT INFORMATION REQUESTS FOR FURTHER INFORMATION & ALL INQUIRIES SHOULD BE ADDRESSED TO THE ARCHITECT @ THE SOUTHOLD TOWN ENGINEERING DEPARTMENT: Attention: James A. Richter, RA (631) -765 -1560 Southold Town Hall P. O. Box 1179, 53095 Main Road Southold, New York 11971 Jamie.richter~town.southold.ny.us END OF SECTION: Clearing & Grubbing - Ryder Farm & Park View Lane B-2 PREVAILING WAGE RATES ATTACHMENT WAGE DETERMINATION for Clearing, Grubbin,q, Prunin,q Trimming, Grading & Seedin,q Road Reconstruction & Shoulder Restoration for RYDER FARM & PARK VIEW LANE at ORIENT by the SEA Town of Southold New York State Department of Labor wage rates Apply to this specification as if they were fully incorporated herein. Clearing & Grubbing - Ryder Farm & Park View Lane C-1 PROPOSALFORM Date: NAME of BIDDER: Telephone: !i~t -~ -~L{ - ~(,oOO TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OFTHE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: July 17, 2007, including bidding requirements, contract, general and special conditions, specifications, contract drawings, and addenda,(Note: acknowledgement of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to fumish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the work for: The clearing, grubbing, pruning, trimming, grading, seeding, Road Reconstruction & Shoulder restoration for Ryder Farm and Park View Lane within the Orient by the Sea Subdivision, Orient, New York 11957 and all other work in connection therewith, in accordance with the contract documents and addenda, if any, prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: GENERAL CONSTRUCTION THE CONTRACTOR SHALL FURNISH ALL LABOR & MATERIALS NECESSARY FOR THE CLEARING, GRUBBING, PRUNING, TRIMMING, GRADING, ROAD & SHOULDER RESTORATION FOR RYDER FARM & PARK VIEW LANE FOR A COMPLETE PROJECT IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (writte'~ i~ words) ...... (written In numbers) Clearing & Grubbing - Ryder Farm & Park View Lane D-1 PROPOSAL FORM (Cont.) ITEM # 1: SEEDING THE CONTRACTOR SHALL FURNISH ALL LABOR & MATERIALS NECESSARY FOR THE SEEDING OF THE ROAD SHOULDER AREAS WHERE REQUIRED ALONG RYDER FARM & PARK VIEW LANE FOR A COMPLETE PROJECT IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: ow.® (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a pedod of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time pedod. The undemigned hereby acknowledges receipt of the following addenda: Addendum Number: (WHERE APPLICABLE) Dated: Signature of Bidder: Telephone Number: Date: ::zq. Bidders Address: Clearing & Grubbing - Ryder Farm & Park View Lane D-2 ~TATI~MENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as tree under the penalties of perjury;, non-collusive bidding cartiflcation. A. Bysubmleslon of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a Joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices In this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted In this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or Indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully Informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained In this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing In its behalf. C. That attached hereto (If a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION (Name of signatory) (Name of Corporation) authorized to sign and submit the bid or proposal of this corporation for the following Project: be The clearing, grubbing, pruning, trimming, grading, seeding, road reconstruction & shoulder restoration for Ryder Farm and Park View Lane within the Orient by the Sea Subdivision, Orient, New York t 1957 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the deyof Oc b r (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September t, t965. Clearing & Grubbing - Ryder Farm & Park View Lane E-1 PROJECT SPECIFICATIONS: The contractor shall Provide all site preparation work required for the completion of this project. Limits of work under this contract shall include the entire site. This item shall include all shoulder areas within the Ryder Farm & Park View Lane Right- of-Ways. The contractor shall provide herbicide for the treatment of asphalt road pavement areas. Round - Up Concentrate to be Mixed at the rate of Two (2) Oz. per Gallon and shall not exceed the Manufacturer's Specifications. The Contractor shall minimize interference with adjoining Streets, roads, adjacent property and other works to remain during site clearing operations. 1. Do not close or obstruct streets, walks, or other adjacent occupied or used facilities without permission from the Town of Southold. 2. Contractor shall notify utility mark out service prior to commencement of site clearing. 3. Contractor shall not commence road shoulder clearing operations until the Town has identified Street trees and other landscaping to remain. All Brush, Trees, Stumps and vegetation debris generated from Site Clearing activities shall be removed from the site at the Contractors expense. 1. Burning of material on the site will not be permitted. 2. Removal of Debris shall be done on a daily basis as it accumulates. 3. Should the Contractor elect to continue work beyond normal working hours, material to be removed shall not be allowed to accumulate for more than 48 hours. The contractor shall provide all topsoil required to reestablish the road shoulder areas where needed. After clearing & grubbing the remaining topsoil layer shall be left free of sub-soil and weeds, roots, toxic materials, or other non-soil materials. The Contractor shall protect all areas outside the Right-of-Way for Ryder Farm & Park View Lane. Clearing limits will be designated by the Town of Southold and flagged by the Contractor prior to construction. The Contractor shall be responsible for scheduling a prsconstruction conference with the Town of Southold at the Project Site to review construction limits and flag existing street trees to remain, The Contractor shall be responsible for restoration of all site damage to its original condition or as acceptable to the Town. Page 1 of 4 The Contractor shall Provide temporary erosion and sedimentation control measures where needed to prevent soil erosion and discharge of soil-bearing water runoff or airborne dust to adjacent woodlands, properties, walkways and roads in accordance with EPA Phase II Storm-water Regulations. The Contractor shall remove all obstructions, trees, shrubs, grass and other vegetation within the limits of clearing. All work shall be done by hand using hand held tools and equipment to prevent any further deterioration of existing road construction materials. No work by heavy equipment and/or machinery will be allowed. Contractor shall clear and grub all overgrown vegetation with hand tools subject to the approval of the Town of Southold. All trees, brush and related vegetative debris shall be removed and disposed of by the Contractor. The Contractor shall Remove all surplus soil materials, unsuitable topsoil, obstructions, demolished materials, and waste materials, including trash and debris, and legally dispose of them off Owner's property. All tree stumps shall be cut to a minimum of four (4") inches below grade and covered with topsoil. Protect structures, roads, adjacent property, trees and other items from damage caused by construction activities & operations. After clearing & grubbing the Contractor shall uniformly grade shoulder areas to a smooth surface, free from irregular surface changes. Provide a smooth transition between adjacent existing grades where indicated or required. The Contractor shall Protect newly graded areas from traffic, freezing and erosion. Keep project site free of trash and debris at all times. END OF SECTIION Page 2 of 4 SEEDING SPECIFICATIONS: The Contractor shall moisten prepared shoulder areas before planting if soil is dry. Water thoroughly and allow surface to dry before planting. Do not create muddy soil. Restore areas if eroded or otherwise disturbed after finish grading and before planting. Grass Seed shall be: Fresh, clean, dry, new-crop sees complying with AOSA's "Journal of Seed Technology; Rules for Testing Seeds" for purity and germination tolerances. Required Seed Species: State-certified seed of grass species, as follows, tolerance for germination shall be those called official and tabulated bythe U. S. Department of Agriculture: 1. Seed Mixture shall be L.I.C.A. Southold Town Fescue ! Rye Mix as follows: a. 20 percent Red Fescue. c. 40 percent Fiesta 3 Perennial Ryegrass. d. 40 percent Cutter Perennial Ryegrass. The Contractor shall reuse existing Topsoil: ASTM D 5268, pH range of 5 to 7, a minimum of 5 percent and maximum of 20 percent organic material content; free of stones 1/2 inch or larger in any dimension and other extraneous materials harmful to plant growth. Clean surface soil of roots, plants, sod, stones, clay lumps and other extraneous materials harmful to plant growth. The Contractor shall provide starter fertilizer. Granular or pelleted fertilizer consisting of 50 percent water insoluble nitrogen, phosphorus and potassium. The Contractor shall Sow seed with spreader or seeding machine. Do not broadcast or drop seed when wind velocity exceeds 5 mph. Evenly distribute seed by sowing equal quantities in all areas. 1. Do not use wet seed or seed that is moldy or otherwise damaged. 2. Sow seed at the rate of 60 Lb. per 10,000 sq. ft. of area. 3. Rake seed lightly into top 1!4 inch or topsoil, roll lightly, and water with fine spray. 4. Renovate existing lawns where damaged by Contractors operations such as storage of materials or equipment and movement of vehicles. 1. Re-establish lawn where settlement or washouts occur or where minor regarding is required. 5. Remove topsoil containing foreign materials resulting from Contractor's operations, including oil drippings, fuel spills, stone, gravel and other construction materials, and replace with new topsoil. Page 3 of 4 10. 11. Remove weeds before seeding. Where weeds are extensive, apply selective herbicides as required. Do not use pre-emergence herbicides. Remove waste and foreign materials, including weeds, soil cores, grass, vegetation & turf and legally dispose of them off Owner's Property. Mow, de-thatch, core aerate and rake existing lawn areas disturbed by construction operations. Apply soil amendments and initial fertilizers required for establishing new lawns and mix thoroughly into top 4 inches of existing soil. Provide new planting soil to fill Iow spots and meet finish grades. Apply seed and protect with straw mulch as required for new lawns. Water newly planted areas and keep moist until new lawn is established. Under this contract the Contractor shall be required to provide a Satisfactory Seeded Lawn: At the end of maintenance period, a healthy, uniform, close stand of grass has been established, free of weeds and surface irregularities, with coverage exceeding 90 percent over any 10 sq. ft. of area and bare spots not exceeding 5 by 5 inches. The Contractor shall promptly remove soil and debris created by construction operations from all site areas. The Contractor shall Erect barricades and warning signs as required to protect newly planted areas from traffic. Maintain barricades throughout maintenance period and remove after lawn is established. The Contractor shall Remove erosion-control measures after grass establishment period. END OF SECTIION Page 4 of 4 UHL LANE FILED NOVEMDER 2t, t957 STATION: 9 + 75 AS FILE NUMBER 2777. LIMITS OF NEW WORK HIGHWAY SITE PLAN RYDER FARM LANE, PARK VIEW LANE, ORIENT by the SE& New York Scale 1' = 225' PROJECT NOTES & SCOPE OF WORK LIMITS OF WORK INCLUDE ALL PAVEMENT AND ROAD SHOULDER AREAS OF RYDER FARM LANE~ BEGINNING AT THE INTERSECTION OF STATE ROUTE 25 - NOTED AS STATION 0+00, AND; RUNNING IN A NORTHERLY DIRECTION TO STATION 9+75 TERMINATING JUST SOUTH OF UHL LANE. LIMITS OF WORK INCLUDE ALL PAVEMENT AND ROAD SHOULDER AREAS OF PARK VIEW LANE: BEGINNING AT THE INTERSECTION OF RYDER FARM - NOTED AS STATION 0+00, AND; RUNNING IN A EASTERLY DIRECTION TO STATION 11+71 TERMINATING AT THE IWI'EBSECTION OF PLUMB ISLAND LANE. CONTRACTOR SHALL BE RESPONSIBLE FOR TREATING ALL EXISTING PAVEMENT AREAS WITH HERBICIDE. ALL VEGETATION AND GROWTH WITHIN THE ASPHALT AREAS SHALL BE SPRAYED WITH ROUND-UP AT A RATE OF TWO (2) OUNCES PER GALLON OF WATER. CARE SHALL BE TAKEN NOT TO DAMAGE EXISTING STREET TREES AND ADJACENT PLANTINGBEDS TO REMAIN. THIS APPLICATION MUST BE DONE A MINIMUM OF SEVEN (7) DAYS PRIOII TO COMENCING ALL CLEARING AND GRUBBING OPERATIONS. ALL APPLICATION OF HERBICIDE MUST MI~ET THE MINIMUM REQUIREMENTS OF THE MANUFACTURER AND COMPLY WITH ALL S.C.H.D & D.E.C PERMITS & STANDARDS. ALL CLEARING & GRUBBING WORK SHALL BE DONE BY HAND. THE USE OF LARGE EQUIPMENT (Backhoe, Excavator, Etc.) TO REMOVE VEGETATION WILL NOT BE PERMITTED. A~L LARGE STUMPS SHALL BE CUT WITH HAND TOOLS (Chalnsaw, Axe, Etc.) A MINIMUM OF FOUR (4"~) INCHES BELOW GRADE AND COVERED WITH TOPSOIL. NEW WORK SHALL CONSIST OF CLEARING & GRUBBING OF THE EXISTING ASPHALT PAVEMENT AREAS. LIMITS OF THIS NEW WORK SHALL BE BETWEEN THE EXISTING CURB LINES OR EXISTING EDGE OF ASPHALT PAVEMENT. ALL GROWTH, VEGETATION AND LOOSE ASPHALT SHALL BE REMOVED BY USING HAND HELD EQUIPMENT. NEW WORK SHA~L CONSIST OF CLEARING & GRUBBING OF THE EXISTING ROAD SHOULDER AREAS AS NOTED ABOVE. LIMITS OF THIS NEW WORK SHALL BE SEVEN (7') FEET BEHIND THE LINE OF EXISTING CURB OR ASPHALT PAVEMENT. ALL SHOULDER AREA8 SHALL BE CLEARED AND GRUBBED OF ALL VEGETATION WITH THE EXCEPTION OF STREET TREES TO'REMAIN. STREET TREES MUST BE FLAGGED BY TOWN OF SOUTHOLD PRIOR TO ANY WORK. ALL STREET TREES TO REMAIN SHALL BE PRUNED & TRIMMED AS DIRECTED BY THE TOWN OF SOUTHOLD TO ALLOW FOR UNIFORM TRAFFIC FLOW. ALL SHOULDER AREAS WHERE LAWNS HAVE BEEN MAINTAINED WILL REQUIRE NO WORK. ALL SHOULDER AREAS WHERE PLANTERS HAVE BEEN INSTALLED OR PLANTED LANDSCAPING EXISTS WILL REQUIRE NOMINAL WORK. ALL PRUNING AND TRIMMING OF EXISTING LANDSCAPING SHALL BE AS DIRECTED BY THE TOWN OF SOUTHOLD. ALL SHOULDER AREAS ARE TO BE RAKED SMOOTH AND LEFT FREE OF ROOTS, STONE & DEBRIS READY FOR PLANTING SEED. Invitation to Bid Clearing & Grubbing and Boad Sbo#lder Bestoration Ilyder Farm & Park View lane at Orient by the Sea Town of Southold SOUTHOLD, NEW YORK 11971 Date: July 17, 2007 SOUTHOLD TOWN HALL, 53095 MAIN ROAD, SOUTHOLD INVITATION TO BID PROJECT: The clearing, grubbing, pruning, trimming, grading, seeding, road reconstruction & shoulder restoration for Ryder Farm and Park View Lane within the Orient by the Sea Subdivision, Orient, New York 11957 The Town Board of the Town of Southold will receive bids for furnishing all Labor, materials and equipment as specified in the bid documents for the restoration of roads & shoulder areas for Ryder Farm Lane & Park View Lane ail-in accordance with the Drawings & Specifications contained herein. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 25th , O_~ctober 200._~7. Day Month Year All specifications are provided herein: drawings to be attached. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of $outhold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informality, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid during this period. Please advise if you intend to bid or not. Dated: July 17, 2007 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk Clearing & Grubbing - Ryder Farm & Park View Lane A-1 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The bidders shall write in ink, both in words & numerals, the pdce for which he proposed: to furnish all Labor, materials, plant, equipment, tools or other facilities, & to supply all materials in strict accordance with the plans and specifications, and subject at all times to the approval of the Architect. Each proposal must be signed in writing with the full name and address of bidder. Proposals shall be addressed as indicated on Invitation for Bids and shall be delivered enclosed in an opaque sealed envelope marked "Proposal" bearing title of work, and Bidders Name. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated in these specifications. B. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the drawings and specifications, visit the site of work, and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the drawings, specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Architect who may issue a written instruction to all bidders. C. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, their authorized agents, and other interested parties are invited to be present. D. AWARD OF CONTRACT Award of contract will be made as soon as practical. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, orto reject any or all bids. The Town will either award the project or reject all proposals received within forty-five (45) days after the formal opening of proposals. The acceptance of a proposal will be a notice in wdting signed by the Town Clerk and no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract as stipulated herein. Clearing & Grubbing - Ryder Farm & Park View Lane B-1 E. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. F. REJECTION OF PROPOSALS The Town reserves the dght to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. G. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. H. TIME LIMIT TO COMMENCE AND COMPLETE WORK The contractor shall commence work within ten (10) days of notice to proceed, or the actual date stipulated in the notice to proceed given to him by the Town of Southold. The Contractor shall complete the clearing, grubbing, pruning, trimming, grading, seeding and road shoulder restoration for Ryder Farm and Park View Lane. The Contractor shall complete the work within thirty (30) calendar days. I. PROJECT INFORMATION REQUESTS FOR FURTHER INFORMATION & ALL INQUIRIES SHOULD BE ADDRESSED TO THE ARCHITECT @ THE SOUTHOLD TOWN ENGINEERING DEPARTMENT: Attention: James A. Richter, RA (631) -765 -1560 Southold Town Hall P. O. Box 1179, 53095 Main Road Southold, New York 11971 Jamie.richter~town.southold.ny.us END OF SECTION: Clearing & Grubbing - Ryder Farm & Park View Lane B-2 PREVAILING WAGE RATES ATTACHMENT WAGE DETERMINATION for Clearin.q, Grubbing, Pruning Trimming, Grading & Seedin.q Road Reconstruction & Shoulder Restoration foF RYDER FARM & PARK VIEW LANE at ORIENT by the SEA Town of Southold New York State Department of Labor wage rates Apply to this specification as if they were fully incorporated herein. Clearing & Grubbing - Ryder Farm & Park View Lane C-1 PROPOSAL FORM Date: 10/17/07 NAME of BIDDER: Timothy Coffey Nursery/Landscape, Inc. 44900 Route 25 Southold, NY 11971-4659 Telephone: 631) 765-2554 TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: July 17, 2007, including bidding requirements, contract, general and special conditions, specifications, contract drawings, and addenda,(Note: acknowledgement of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the work for: The clearing, grubbing, pruning, trimming, grading, seeding, Road Reconstruction & Shoulder restoration for Ryder Farm and Park View Lane within the Orient by the Sea Subdivision, Orient, New York 11957 and all other work in connection therewith, in accordance with the contract documents and addenda, if any, prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: GENERAL CONSTRUCTION THE CONTRACTOR SHALL FURNISH ALL LABOR & MATERIALS NECESSARY FOR THE CLEARING, GRUBBING, PRUNING, TRIMMING, GRADING, ROAD & SHOULDER RESTORATION FOR RYDER FARM & PARK VIEW LANE FOR A COMPLETE PROJECT IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: Thirty-two Thousand & 00/100 Dollars (written In words) $32,000.00 (written In numbers) Clearing & Grubbing - Ryder Farm & Park View Lane D-1 PROPOSAL FORM (Cont.) ITEM # 1: SEEDING THE CONTRACTOR SHALL FURNISH ALL LABOR & MATERIALS NECESSARY FOR THE SEEDING OF THE ROAD SHOULDER AREAS WHERE REQUIRED ALONG RYDER FARM & PARK VIEW LANE FOR A COMPLETE PROJECT IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: Four Thousand Five Hundred & 00/100 Dollars $4,500.00 (written in words) (written in numbers) *See note below. And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him atthe address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Addendum Number: 0NHERE APPLICABLE) Dated: Signature of Bidder: Telephone Number: Date: *Note:  Bidders Address: ~mmissiefl ~ Sel)t. 29, ~/~/~/ Seeding includes burlap with ground staples to facilitate seed germination. 44900 Route 25 NY 11971 Clearing & Grubbing - Ryder Farm & Park View Lane D-2 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury;, non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and In the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (t) The prices in this bid have been arrived at Independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted In this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained In this certification, and under the statements contained In this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing In its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Timothy Coffey Nursery/ Resolved that Timothy P. Coffey ofthe Landscape, Inc. be (Name of signatory) (Name of Corporation) authorized to sign and submit the bid or proposal of this corporation for the following Project: The clearing, grubbing, pruning, trimming, grading, seeding, road reconstruction & shoulder restoration for Ryder Farm and Park View Lane within the Orient by the Sea Subdivision, Orient, New York 11957 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. t03-d, as amended & effective on September 1, t965. 17th dayof October ,20 07 . Clearing & Grubbing - Ryder Farm & Park View///L~/,//~ N0ta~/RL~C. Stbfe of No 01B£6099317 Qualified in Suffolk Coun~t_ Cemmissi0n Expires Sept. PROJECT SPECIFICATIONS: The contractor shall Provide all site preparation work required for the completion of this project. Limits of work under this contract shall include the entire site. This item shall include all shoulder areas within the Ryder Farm & Park View Lane Right- of-Ways. The contractor shall provide herbicide for the treatment of asphalt road pavement areas. Round - Up Concentrate to be Mixed at the rate of Two (2) Oz. per Gallon and shall not exceed the Manufacturer's Specifications. The Contractor shall minimize interference with adjoining Streets, roads, adjacent property and other works to remain during site clearing operations. 1. Do not close or obstruct streets, walks, or other adjacent occupied or used facilities without permission from the Town of Southold. 2. Contractor shall notify utility mark out service prior to commencement of site clearing. 3. Contractor shall not commence road shoulder clearing operations until the Town has identified Street trees and other landscaping to remain. All Brush, Trees, Stumps and vegetation debris generated from Site Clearing activities shall be removed from the site at the Contractors expense. 1. Burning of material on the site will not be permitted. 2. Removal of Debris shall be done on a daily basis as it accumulates. 3. Should the Contractor elect to continue work beyond normal working hours, material to be removed shall not be allowed to accumulate for more than 48 hours. The contractor shall provide all topsoil required to reestablish the road shoulder areas where needed. After clearing & grubbing the remaining topsoil layer shall be left free of sub-soil and weeds, roots, toxic materials, or other non-soil materials. The Contractor shall protect all areas outside the Right-of-Way for Ryder Farm & Park View Lane. Clearing limits will be designated by the Town of Southold and flagged by the Contractor prior to construction. The Contractor shall be responsible for scheduling a preconstruction conference with the Town of Southold at the Project Site to review construction limits and flag existing street trees to remain. The Contractor shall be responsible for restoration of all site damage to its original condition or as acceptable to the Town. Page 1 of 4 The Contractor shall Provide temporary erosion and sedimentation control measures where needed to prevent soil erosion and discharge of soil-bearing water runoff or airborne dust to adjacent woodlands, properties, walkways and roads in accordance with EPA Phase II Storm-water Regulations. The Contractor shall remove all obstructions, trees, shrubs, grass and other vegetation within the limits of clearing. All work shall be done by hand using hand held tools and equipment to prevent any further deterioration of existing road construction materials. No work by heavy equipment and/or machinery will be allowed. Contractor shall clear and grub all overgrown vegetation with hand tools subject to the approval of the Town of Southold. All trees, brush and related vegetative debris shall be removed and disposed of by the Contractor. The Contractor shall Remove all surplus soil materials, unsuitable topsoil, obstructions, demolished materials, and waste materials, including trash and debris, and legally dispose of them off Owner's property. All tree stumps shall be cut to a minimum of four (4") inches below grade and covered with topsoil. Protect structures, roads, adjacent property, trees and other items from damage caused by construction activities & operations. After clearing & grubbing the Contractor shall uniformly grade shoulder areas to a smooth surface, free from irregular surface changes. Provide a smooth transition between adjacent existing grades where indicated or required. The Contractor shall Protect newly graded areas from traffic, freezing and erosion. Keep project site free of trash and debris at all times. END OF SECTIION Page 2 of 4 SEEDING SPECIFICATIONS: The Contractor shall moisten prepared shoulder areas before planting if soil is dry. Water thoroughly and allow surface to dry before planting. Do not create muddy soil. Restore areas if eroded or otherwise disturbed after finish grading and before planting. Grass Seed shall be: Fresh, clean, dry, new-crop sees complying with AOSA's "Journal of Seed Technology; Rules for Testing Seeds" for purity and germination tolerances. Required Seed Species: State-certified seed of grass species, as follows, tolerance for germination shall be those called official and tabulated by the U. S. Department of Agriculture: 1. Seed Mixture shall be L.I.C.A. Southold Town Fescue / Rye Mix as follows: a. 20 percent Red Fescue. c. 40 percent Fiesta 3 Perennial Ryegrass. d. 40 percent Cutter Perennial Ryegrass. The Contractor shall reuse existing Topsoil: ASTM D 5268, pH range of 5 to 7, a minimum of $ percent and maximum of 20 percent organic material content; free of stones 1/2 inch or larger in any dimension and other extraneous materials harmful to plant growth. Clean surface soil of roots, plants, sod, stones, clay lumps and other extraneous materials harmful to plant growth. The Contractor shall provide starter fertilizer. Granular or pelleted fertilizer consisting of 50 percent water insoluble nitrogen, phosphorus and potassium. The Contractor shall Sow seed with spreader or seeding machine. Do not broadcast or drop seed when wind velocity exceeds 5 mph. Evenly distribute seed by sowing equal quantities in all areas. 1. Do not use wet seed or seed that is moldy or otherwise damaged. 2. Sow seed at the rate of 60 Lb. per 10,000 sq. ft. of area. 3. Rake seed lightly into top 1/4 inch or topsoil, roll lightly, and water with fine spray. 4. Renovate existing lawns where damaged by Contractors operations such as storage of materials or equipment and movement of vehicles. 1. Re-establish lawn where settlement or washouts occur or where minor regarding is required. 5. Remove topsoil containing foreign materials resulting from Contractor's operations, including oil drippings, fuel spills, stone, gravel and other construction materials, and replace with new topsoil. Page 3 of 4 10. 11. Remove weeds before seeding. Where weeds are extensive, apply selective herbicides as required. Do not use pre-emergence herbicides. Remove waste and foreign materials, including weeds, soil cores, grass, vegetation & turf and legally dispose of them off Owner's Property. Mow, de-thatch, core aerate and rake existing lawn areas disturbed by construction operations. Apply soil amendments and initial fertilizers required for establishing new lawns and mix thoroughly into top 4 inches of existing soil. Provide new planting soil to fill Iow spots and meet finish grades. Apply seed and protect with straw mulch as required for new lawns. Water newly planted areas and keep moist until new lawn is established. Under this contract the Contractor shall be required to provide a Satisfactory Seeded Lawn: At the end of maintenance period, a healthy, uniform, close stand of grass has been established, free of weeds and surface irregularities, with coverage exceeding 90 percent over any 10 sq. ft. of area and bare spots not exceeding 5 by 5 inches. The Contractor shall promptly remove soil and debris created by construction operations from all site areas. The Contractor shall Erect barricades and warning signs as required to protect newly planted areas from traffic. Maintain barricades throughout maintenance period and remove after lawn is established. The Contractor shall Remove erosion-control measures after grass establishment period. END OF SECTIION Page 4 of 4 Invitation to Bid Clearing & 6rllbblng and Bead Sbealder Bestoratlen ~or Ilyder Farm & Park View lane at Orient by the Sea Date: Town of Southold SOUTHOLD, NEW YORK 11971 RECEIVED July 17, 2007 SOUTHOLD TOWN ENGINEERING DEPARTMENT SOUTHOLD TOWN HALL, 53095 MAIN ROAD, SOUTHOLD INVITATION TO BID PROJECT: The clearing, grubbing, pruning, trimming, grading, seeding, road reconstruction & shoulder restoration for Ryder Farm and Park View Lane within the Orient by the Sea Subdivision, Orient, New York 11957 The Town Board of the Town of Southold will receive bids for fumishing all Labor, materials and equipment as specified in the bid documents for the restoration of roads & shoulder areas for Ryder Farm Lane & Park View Lane all-in accordance with the Drawings & Specifications contained herein. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 25th , October 2007. Day Month Year All specifications are provided herein: drawings to be attached. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informality, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid dudng this period. Please advise if you intend to bid or not. Dated: July 17, 2007 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk Clearing & Grubbing - Ryder Farm & Park View Lane A-1 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The bidders shall write in ink, both in words & numerals, the pdce for which he proposed: to furnish all Labor, materials, plant, equipment, tools or other facilities, & to supply all materials in strict accordance with the plans and specifications, and subject at all times to the approval of the Architect. Each proposal must be signed in writing with the full name and address of bidder. Proposals shall be addressed as indicated on Invitation for Bids and shall be delivered enclosed in an opaque sealed envelope marked "Proposal" bearing title of work, and Bidders Name. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated in these specifications. B. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the drawings and specifications, visit the site of work, and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the drawings, specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Architect who may issue a written instruction to all bidders. C. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, their authorized agents, and other interested parties are invited to be present. D. AWARD OF CONTRACT Award of contract will be made as soon as practical. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The Town will either award the project or reject all proposals received within forty-five (45) days after the formal opening of proposals. The acceptance of a proposal will be a notice in writing signed by the Town Clerk and no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract as stipulated herein. Clearing & Grubbing - Ryder Farm & Park View Lane B-1 E. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. F. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. G. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. H. TIME LIMIT TO COMMENCE AND COMPLETE WORK The contractor shall commence work within ten (10) days of notice to proceed, or the actual date stipulated in the notice to proceed given to him by the Town of Southold. The Contractor shall complete the clearing, grubbing, pruning, trimming, grading, seeding and road shoulder restoration for Ryder Farm and Park View Lane. The Contractor shall complete the work within thirty (30) calendar days. I. PROJECT INFORMATION REQUESTS FOR FURTHER INFORMATION & ALL INQUIRIES SHOULD BE ADDRESSED TO THE ARCHITECT @ THE SOUTHOLD TOWN ENGINEERING DEPARTMENT: Attention: James A. Richter, RA (631 ) -765 -1560 Southold Town Hall P. O. Box 1179, 53095 Main Road Southold, New York 11971 Jamie.richter~town.southold.ny.us END OF SECTION: Clearing & Grubbing - Ryder Farm & Park View Lane B-2 PREVAILING WAGE RATES ATTACHMENT WAGE DETERMINATION for Clearing, Grubbin.q, Prunin.q Trimmin.q, Gradin.q & Seedin.q Road Reconstruction & Shoulder Restoration fol' RYDER FARM & PARK VIEW LANE at ORIENT by the SEA Town of Southold New York State Department of Labor wage rates Apply to this specification as if they were fully incorporated herein. Clearing & Grubbing - Ryder Farm & Park View Lane C-1 PROPOSALFORM Date: NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: July 17, 2007, including bidding requirements, contract, general and special conditions, specifications, contract drawings, and addenda,(Note: acknowledgement of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the work for: The clearing, grubbing, pruning, trimming, grading, seeding, Road Reconstruction & Shoulder restoration for Ryder Farm and Park View Lane within the Orient by the Sea Subdivision, Orient, New York 11957 and all other work in connection therewith, in accordance with the contract documents and addenda, if any, prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: GENERAL CONSTRUCTION THE CONTRACTOR SHALL FURNISH ALL LABOR & MATERIALS NECESSARY FOR THE CLEARING, GRUBBING, PRUNING, TRIMMING, GRADING, ROAD & SHOULDER RESTORATION FOR RYDER FARM & PARK VIEW LANE FOR A COMPLETE PROJECT IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written In words) (written In numbers) Clearing & Grubbing - Ryder Farm & Park View Lane D-1 PROPOSAL FORM (Cont.) ITEM # 1: SEEDING THE CONTRACTOR SHALL FURNISH ALL LABOR & MATERIALS NECESSARY FOR THE SEEDING OF THE ROAD SHOULDER AREAS WHERE REQUIRED ALONG RYDER FARM & PARK VIEW LANE FOR A COMPLETE PROJECT IN ACCORDANCE WITH THE CONTRACT DOCUMENTS, THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written In words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required secudty within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time pedod. The undemigned hereby acknowledges receipt of the following addenda: Addendum Number: (WHERE APPLICABLE) Dated: Signature of Bidder: Telephone Number: Date: Bidders Address: Clearing & Grubbing - Ryder Farm & Park View Lane D-2 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed bysuch bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and In the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been ardved at Independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted In this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to Induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully Informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained In this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing In Its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) (Name of Corporation) authorized to sign and submit the bid or proposal of this corporation for the following Project: bs The clearing, grubbing, pruning, trimming, grading, seeding, road reconstruction & shoulder restoration for Ryder Farm and Park View Lane within the Orient by the Sea Subdivision, Orient, New York 11957 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing Is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of ,20.__ (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103<1, as amended & effective on September t, t965. Slgnatum Clearing & Grubbing - Ryder Farm & Park View Lane E-I PROJECT SPECIFICATIONS: The contractor shall Provide all site preparation work required for the completion of this project. Limits of work under this contract shall include the entire site. This item shall include all shoulder areas within the Ryder Farm & Park View Lane Right- of-Ways. The contractor shall provide herbicide for the treatment of asphalt road pavement areas. Round - Up Concentrate to be Mixed at the rate of Two (2) Oz. per Gallon and shall not exceed the Manufacturer's Specifications. The Contractor shall minimize interference with adjoining Streets, roads, adjacent property and other works to remain during site clearing operations. 1. Do not close or obstruct streets, walks, or other adjacent occupied or used facilities without permission from the Town of Southold. 2. Contractor shall notify utility mark out service prior to commencement of site clearing. 3. Contractor shall not commence road shoulder clearing operations until the Town has identified Street trees and other landscaping to remain. All Brush, Trees, Stumps and vegetation debris generated from Site Clearing activities shall be removed from the site at the Contractors expense. 1. Burning of material on the site will not be permitted. 2. Removal of Debris shall be done on a daily basis as it accumulates. 3. Should the Contractor elect to continue work beyond normal working hours, material to be removed shall not be allowed to accumulate for more than 48 hours. The contractor shall provide all topsoil required to reestablish the road shoulder areas where needed. After clearing & grubbing the remaining topsoil layer shall be left free of sub-soil and weeds, roots, toxic materials, or other non-soil materials. The Contractor shall protect all areas outside the Right-of-Way for Ryder Farm & Park View Lane. Clearing limits will be designated by the Town of Southold and flagged by the Contractor prior to construction. The Contractor shall be responsible for scheduling a preconstruction conference with the Town of Southold at the Project Site to review construction limits and flag existing street trees to remain. The Contractor shall be responsible for restoration of all site damage to its original condition or as acceptable to the Town. Page 1 of 4 The Contractor shall Provide temporary erosion and sedimentation control measures where needed to prevent soil erosion and discharge of soil-bearing water runoff or airborne dust to adjacent woodlands, properties, walkways and roads in accordance with EPA Phase II Storm-water Regulations. The Contractor shall remove all obstructions, trees, shrubs, grass and other vegetation within the limits of clearing. All work shall be done by hand using hand held tools and equipment to prevent any further deterioration of existing road construction materials. No work by heavy equipment and/or machinery will be allowed. Contractor shall clear and grub all overgrown vegetation with hand tools subject to the approval of the Town of Southold. All trees, brush and related vegetative debris shall be removed and disposed of by the Contractor. The Contractor shall Remove all surplus soil materials, unsuitable topsoil, obstructions, demolished materials, and waste materials, including trash and debris, and legally dispose of them off Owner's property. All tree stumps shall be cut to a minimum of four (4") inches below grade and covered with topsoil. Protect structures, roads, adjacent property, trees and other items from damage caused by construction activities & operations. After clearing & grubbing the Contractor shall uniformly grade shoulder areas to a smooth surface, free from irregular surface changes. Provide a smooth transition between adjacent existing grades where indicated or required. The Contractor shall Protect newly graded areas from traffic, freezing and erosion. Keep project site free of trash and debris at all times. END OF SECTIION Page 2 of 4 SEEDING SPECIFICATIONS: The Contractor shall moisten prepared shoulder areas before planting if soil is dry. Water thoroughly and allow surface to dry before planting. Do not create muddy soil. Restore areas if eroded or otherwise disturbed after finish grading and before planting. Grass Seed shall be: Fresh, clean, dry, new-crop sees complying with AOSA's "Journal of Seed Technology; Rules for Testing Seeds" for purity and germination tolerances. Required Seed Species: State-certified seed of grass species, as follows, tolerance for germination shall be those called official and tabulated by the U. S. Department of Agriculture: 1. Seed Mixture shall be L.I.C.A. Southold Town Fescue / Rye Mix as follows: a. 20 percent Red Fescue. c. 40 percent Fiesta 3 Perennial Ryegrass. d. 40 percent Cutter Perennial Ryegrass. The Contractor shall reuse existing Topsoil: ASTM D 5268, pH range of 5 to 7, a minimum of 5 percent and maximum of 20 percent organic material content; free of stones 1/2 inch or larger in any dimension and other extraneous materials harmful to plant growth. Clean surface soil of roots, plants, sod, stones, clay lumps and other extraneous materials harmful to plant growth. The Contractor shall provide starter fertilizer. Granular or pelleted fertilizer consisting of 50 percent water insoluble nitrogen, phosphorus and potassium. The Contractor shall Sow seed with spreader or seeding machine. Do not broadcast or drop seed when wind velocity exceeds 5 mph. Evenly distribute seed by sowing equal quantities in all areas. 1. Do not use wet seed or seed that is moldy or otherwise damaged. 2. Sow seed at the rate of 60 Lb. per 10,000 sq. ft. of area. 3. Rake seed lightly into top 1/4 inch or topsoil, roll lightly, and water with fine spray. 4. Renovate existing lawns where damaged by Contractors operations such as storage of materials or equipment and movement of vehicles. 1. Re-establish lawn where settlement or washouts occur or where minor regarding is required. 5. Remove topsoil containing foreign materials resulting from Contractor's operations, including oil drippings, fuel spills, stone, gravel and other construction materials, and replace with new topsoil. Page 3 of 4 10. 11. Remove weeds before seeding. Where weeds are extensive, apply selective herbicides as required. Do not use pm-emergence herbicides. Remove waste and foreign materials, including weeds, soil cores, grass, vegetation & turf and legally dispose of them off Owner's Property. Mow, de-thatch, core aerate and rake existing lawn areas disturbed by construction operations. Apply soil amendments and initial fertilizers required for establishing new lawns and mix thoroughly into top 4 inches of existing soil. Provide new planting soil to fill Iow spots and meet finish grades. Apply seed and protect with straw mulch as required for new lawns. Water newly planted areas and keep moist until new lawn is established. Under this contract the Contractor shall be required to provide a Satisfactory Seeded Lawn: At the end of maintenance period, a healthy, uniform, close stand of grass has been established, free of weeds and surface irregularities, with coverage exceeding 90 percent over any 10 sq. ft. of area and bare spots not exceeding 5 by 5 inches. The Contractor shall promptly remove soil and debris created by construction operations from all site areas. The Contractor shall Erect barricades and warning signs as required to protect newly planted areas from traffic. Maintain barricades throughout maintenance period and remove after lawn is established. The Contractor shall Remove erosion-control measures after grass establishment period. END OF SECTIION Page 4 of 4 LG~I 4d HIGHWAY SITE PLAN RYDER FARM LANE, PARK VIEW LANE, ORIENT by the SEA, New York Scale 1" = 225' T PROJECT NOTES & SCOPE OF WORK LIMITS OF WORK INCLUDE ALL PAVEMENT AND ROAD SHOULDER AREAS OF RYDER FARM LANE: BEGINNING AT THE INTERSECTION OF STATE ROUTE 25 - NOTED AS STATION 0+00, AND; RUNNING IN A NORTHERLY DIRECTION TO STATION 9+75 TERMINATING JUST SOUTH OF UHL LANE. LIMITS OF WORK INCLUDE ALL PAVEMENT AND ROAD SHOULDER AREAS OF PARK VIEW LANE; BEGINNING AT THE INTERSECTION OF RYDER FARM - NOTED AS STATION 0+00, AND; RUNNING IN A EASTERLY DIRECTION TO STATION t1+71 TERMINATING AT THE INTERSECTION OF PLUMB ISLAND LANE. CONTRACTOR SHALL BE RESPONSIBLE FOR TREATING ALL EXISTING PAVEMENT AREAS WITH HERBICIDE. ALL VEGETATION AND GROWTH WITHIN THE ASPHALT AREAS SHALL BE SPRAYED WITH ROUND-UP AT A RATE OF TWO (2) OUNCES PER GALLON OF WATER. CANE SHALL BE TAKEN NOT TO DAMAGE EXISTING STREET TREES AND ADJACENT PLANTING BEDS TO REMAIN. THIS APPLICATION MUST BE DONE A MINIMUM OF SEVEN (7) DAYS PRIOR TO COMENCING ALL CLEARING AND GRUBBING OPERATIONS. ALL APPLICATION OF HERBICIDE MUST MEET THE MINIMUM REQUIREMENTS OF THE MANUFACTURER AND COMPLY WITH ALL S.C.H.D & D.E.C PERMITS & STANDARDS. ALL CLEARING & GRUBBING WORK SHALL BE DONE BY HAND. THE USE OF LARGE EQUIPMENT (Backhoe, Excavator, Etc.) TO REMOVE VEGETATION WILL HOT BE PERMITTED. A~L LARGE STUMPS SHA~L BE CUT WITH HAND TOOLS (Chalnsaw, Axe, Etc.) A MINIMUM OF FOUR (4') INCHES BELOW GRADE AND COVERED WITH TOPSOIL. NEW WORK SHALL CONSIST OF CLEARING & GRUBBING OF THE EXISTING ASPHALT PAVEMENT AREAS. LIMITS OF THIS NEW WORK SHALL BE BETWEEN THE EXISTING CURB LINES OR EXISTING EDGE OF ASPHALT PAVEMENT. ALL GROWTH, VEGETATION AND LOOSE ASPHALT SHALL BE REMOVED BY USING HAND HELD EQUIPMENT. NEW WORK SHALL CONSIST OF CLEARING & GRUBBING OF THE EXISTING ROAD SHOULDER AREAS AS NOTED ABOVE. LIMITS OF THIS NEW WORK SHALL BE SEVEN (7') FEET BEHIND THE LINE OF EXISTING CURB OR ASPHALT PAVEMENT. ALL SHOULDER AREAS SHALL BE CLEARED AND GRUBBED OF ALL VEGETATION WITH THE EXCEPTION OF STREET TREES TO REMAIN. STREET TREES MUST BE FLAGGED BY TOWN OF SOUTHOLD PRIOR TO ANY WORK. ALL STREET TREES TO REMAIN SHALL BE PRUNED & TRIMMED AS DIRECTED BY THE TOWN OF SOUTHOLD TO ALLOW FOR UNIFORM TRAFFIC FLOW. ALL SHOULDER AREAS WHERE LAWNS HAVE BEEN MAINTAINED WILL REQUIRE NO WORK. ALL SHOULDER AREAS WHERE PLANTERS HAVE BEEN INSTALLED OR PLANTED LANDSCAPING EXISTS WILL REQUIRE NOMINAL WORK. ALL PRUNING AND TRIMMING OF EXISTING LANDSCAPING SHALL BE AS DIRECTED BY THE TOWN OF SOUTHOLD. ALL SHOULDER AREAS ARE TO BE NAKED SMOOTH AND LEFT FREE OF ROOTS, STONE & DEBRIS READY FOR PLANTING SEED. SP-I LEGAL NOTICE INVITATION TO BID PROJECT: The clearing, grubbing, pruning, trimming, grading, seeding, road reconstruction & shoulder restoration for Ryder Farm and Park View Lane within the Orient by the Sea Subdivision, Orient, New York 11957 The Town Board of the Town of Southold will receive bids for furnishing all Labor, materials and equipment as specified in the bid documents for the restoration of roads & shoulder areas for Ryder Farm Lane & Park View Lane all in accordance with the Drawings & Specifications. Bid Specifications and Drawings are available at the Southold Town Clerk's Office, 53095 Main Road, Southold, New York during regular business hours, 8:00 am to 4:00 pm, Monday through Friday. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 25th October 200__~_7. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informality, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid during this period. Dated: July 17, 2007 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk PLEASE PUBLISH ON OCTOBER 11, 2007 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Suffolk Times Comptroller Town Board members Town Attorney Engineer Town Clerk's Bulletin Board Page 1 of 1 Cooper, Linda From: JOAN ANN [iaweber@timesreview.com] Sent: Friday, October 05, 2007 1:30 PM To: Cooper, Linda Subject: Re: Invitation to bid - Ryder Fam & Park View Lane Linda Received for pub on the 11th Joan Ann ..... Original Message ..... From: Cooper, Linda To: legals@timesreview..Com Sent: Friday, October 05, 2007 11:41 AM Subject: Invitation to bid - Ryder Fam & Park View Lane Please confirm receipt of this legal notice. Thank you. Linda d. Cooper Deputy Town Clerk 631-765-1800 10/5/2007 STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the q ~ day of (~o~'t~'~o..~o , 2007, she affixed a notice of which the annexed printed notice is a true copy, in a proper and subshantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Invitation to Bid for Ryder Farm Land & Park View Lane clearing, grubbing, trimming, grading, etc. F_~lizabeth A.-Nevill( - Southold Town Clerk Sworn before me this Q day of~ 2007. Nottary Publi~ ' LINDA J COOPER NOTARY PUBLIC, State of New York NO, 01CO4822563, Suffolk County Term Expires December 31 20 INVITATION TO BID PROJECT: The clearing, grubbing, pruning, trimming, grading, seeding, road reconstruction & shoulder restoration for Ryder Farm and Park View Lane within the Orient by the Sea Subdivision, Orient, New York 11957 The Town Board of the Town of Southold will receive bids for furnishing all Labor, materials and equipment as specified in the bid documents for the restoration of roads & shoulder areas for Ryder Farm Lane & Park View Lane all in accordance with the Drawings & Specifications contained herein. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 25th , Octobe.~__c_r 2007. Day Month Year All specifications are provided herein: drawings to be attached. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informality, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid during this period. Please advise if you intend to bid or not. Dated: July 17, 2007 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk Clearing & Grubbing - Ryder Farm & Park View Lane A-1 RESOLUTION 2007-626 ADOPTED DOC ID: 3055 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-626 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 17, 2007: WHEREAS a written petition was duly filed on April 20, 2007 pursuant to New York State Town Law Section 200 for the improvement of highways in the hamlet of Orient, Town of Southold known as Ryder Farm Lane and Park View Lane and designated on a map known as "Map of Orient by the Sea, Section 3" filed in the Suffolk County Clerk's Office on the 16th day of October, 1974 as Map No. 7703 and further designated as SCTM# 1000-15-5-25.3; and WHEREAS said petition has been duly signed by the owners of real estate owning at least one- half of the entire frontage or bounds on both sides of said highways and it further duly appears that the petition was also signed by resident owners owning not less than one half of the frontage owned by resident owners residing in or along such highways; and WHEREAS such petition was duly acknowledged by all the signers thereof in the same manner as a deed to be recorded; and WHEREAS the maximum amount proposed to be expended for the improvement of said highways as stated in the petition is the sum of 180,000 to be paid as follows: 30,000 to be paid by Petitioners 60,000 to be paid by County of Suffolk 90,000 to be paid by Town of Southold; and WHEREAS the Town Board of the Town of Southold held a public hearing at the Southold Town Hall, 53095 Main Road, Southold, N.Y. on the 5th day of June at 7:45 p.m., for the purposes of considering said petition and hearing all persons interested in the subject; and WHEREAS notice of said public hearing was duly published and posted as required by law; and Resolution 2007-626 Bo~ Meeting of July 17, 2007 NOW, THEREFORE, after such hearing and upon the evidence given thereat, and pursuant to Section 200 of the Town Law of the State of New York, it is hereby RESOLVED that this Board does hereby determine that it is in the public interest to make the improvements petitioned for, to wit: The construction or repair and paving of such roads, clearing of brush and culverts and other improvements necessary for proper drainage; and that such improvements will be funded as set forth in the petition; and it is further RESOLVED that the Town Board shall commission a survey to be done of said highways and establish the lines and grades thereof and such survey and a profile of the grade shall be filed in the Town Clerk's Office, and such cost shall be made a part of the project; and it is further RESOLVED that the Town of Southold Office of Engineering shall prepare definite plans and specifications and make a careful estimate for the performance of the work; and it is further RESOLVED that upon completion of the aforesaid plans and specifications, the Superintendant of Highways may perform such work or part thereof and/or the Town shall advertise for sealed bids for furnishing all or part of the labor, materials and equipment for the construction or repair of such highways and drainage as set forth in the petition; and the cost thereof shall be deemed a part of the expense of the improvement; and it is further RESOLVED that upon award of the bid and completion of the improvements to the satisfaction of the Superintendant of Highways and the office of Engineering, the Town will accept dedication of the roads known as Ryder Farm Lane and Park View Lane. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [5 TO 1] MOVER: Daniel C. Ross, Councilman SECONDER: Albert Krupski Jr., Councilman AYES: Krupski Jr., Edwards, Ross, Evans, Russell NAYS: Thomas H. Wickham Updated: 7/17/2007 3:16 PM by Lynda Bohn Page 2 #8558 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Dina MacDonald of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successively, commencing on the 11TM day of October, 2007. Principal Clerk Sworn to before me this 2007 LEGAL NOTICE INVITATION TO BID pROJECT: The clearing, grubbing, pruning, trimming, grading, seeding, t~r Ryder Farm Lane & Park View Lane Specifications. Bid Specifications and Drawings are available at the Southold Town Clerk's o2fice. 53095 Main ~oad, ~umold~I~ew York during regular business hours, 8:00 a.m. to 4:00 p.m., Monday through Fri- day. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 25th, October 2007. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for perfor- mance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest respon- sible bidder. The Town of Southold reserves the right to waive any informality, and to reiect any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT with- draw his bid during this period. Dated: July 17, 2007 BY ORDER OFTHE SOUTHOLD TOWN BOARD By:Elizabeth A. Neville Southold Town Clerk 8558 IT 10/11 CHRISTINA VOLINSKi NOTARY PUBLIC-STATE OF NEW YORK NO. 01-VO6105050 Quollflecl In Suffolk County '"ommlsslon Expires Eebruary 28, 2008