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Home My WebLink AboutMPD-05/14/2009 AGENDA Mattituck Park District Meeting Thursday, May 14, 2009 PUBLIC COMMENT SESSION WILL BE HELD AT THE END OF THE MEETING In order to allow time for all residents please limit your comments to no more than 5 minutes Presiding Commissioners Call to Order Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report Nicholas Deegan, Chairperson Thomas McCaffery Doris McGreevy Nicholas Deegan, Chairperson Presented via email John Cushman Gail Faircloth Ed Grohoski OLD BUSINESS: · Voting Procedures MYC Groin Reconstruction -Resolution #1 Authorizing the Retention of Condon Engineering for Professional Services in Connection with Obtaining Bid S_pecification and Igecessary Permits for the Restoration & Rebuilding of the Easterly Groin, the Reconstruction of the Westerly Groin and the Removal of the Bulkhead Corral at the Mattituck Yacht Club · Veterans Park Septic System- Resolutio. n #10 Amending Resolution 2009-5 Notice to Bidders for Installation of New Septic System at Veterans Memorial Parks Building · BallieBeachLodge-Resolution#11Establishing&AdoptingRevisedRental Policy and Insurance Requirements for Use of Bailie Beach Lodge · Ramp Attendant- Resolution tt14 Amending Resolution 119 APPointing Betty Tyler as Ramp Attendant NEW BUSINESS · Lillian Ball - Beautification of Southold Town Boat Ramp area · Non-resident day pass- Resolution 1112 Increasing Non-Resident Day Pass Entry Fee Beach Attendants - Resolution #13 Appointing Chelsea Ficner, Chelsea Guditus, Kelly Tuthill and Rebecca Grohoski as Beach Attendants for the Summer 2009 Season · Petty Cash Fund - Resolution tt15 Establishing a Petty Cash Account · Ice Cream/vc~ding machine renewal of permits · Beach signs · Lifeguard sta~:d umbrellas · Temporary Pa:'k District Clerk- Resolution tt16 Appointing Lydia Tortora Temporary R,,placement for Absent Clerk · ' Ecumenical G~tthering August 9t~ · Collector of Fees appointment- Resolution 1117Appointing Ashleigh Hruz as Breakwater a~d Veterans Park Collector of Fees from Beach Attendants for the Summer 200~' Season · Substitute Be:tch Attendants - Resolution 1118 Creating a Substitute Beach Attendant Lis,~ for the Summer 2009 Season · Field Use Poli:y · PUBLIC CO?, [MENT SESSION MA TTtTUCK P ARK DiSTR~CT B~mi of Comml~loners Me*ling Minutes Thursday, May 14, ~0~9 Nicholu Dceg~n, C~fr~raon Thome~ M~, Doris McO~:evy, Comml.lo~r Bcw-ly Vice. k, ~retary Eiloon Powers, L~a~ Counsel Ed Orohosl~ Malntetm~e L~ Tortora, Te. mpotaty Ck'rk Clmirn~n [~pn ~.qod th~ m~tina to ord.' et '/:GO p.m. M~ mado by D. Mc(~'ee~, s~.o~.~J by T. McCelf~y, ~1 ~n fevor, and motion c~u~d t~ &ppm~ mbmte~c of April moeting. E. Groho~kl submitted May Malnt~aan~ R~pofl (sec at~nohed). p~e I ofg PDF Created with deakPDF PDF Writer - Trial :: http;//www.docudesk.com Hc etifl~ h~ wou~J ~ to hbo C&TI StoL2~r ~ ~r ~ ~r. D, ~ ~ s~S~ R ~ put ~ ~ or ~ss~ ~ so~o~ ~t ~ ~t~te. E. Pow~ ~ed wo ~o~ E. ~ m~ ~t ~ w~= t~ i~, ~ ~ ~ · ~.~ offlw ~ =~ ~t. T. ~ ~d ~w ~h ~e w~ on ~ ~M ~ ~. E. ~ho~ ~ ~ ~ ~ P~ c~ ~t ~ ~ mod to ~ N. ~ s~ted ~ Co~ ~ ~ ~ to ~ ~ T. ~ ~o~ t~l ~ ~ ~ of~o~ ~ s~r, ~ s~t~ t~t ~d ~tto T. ~ ~ ~t ~ P~k~ ~ws ~ ~ of~ ~c ~ ~t ~y ~o ~w N. ~ ~ ~t k ~ ~d ~ o~ ~t~l, Lc,, ~ Yg~ Club ~ Bay T. M~ s~ ~ w~ ~ ~ with t~k t~ but ~t ~ ~ ~ ~t ~tm ~ ~ ~ pu~ N. ~ ~ t~t ~ ~'t ~ ~ ~ b= ~ ~ ~t ~ ~n ~ ~ut ~ ~ who ~ wou~ ~ ~ ~, He ~t~ ~t S~ F~ pn~2 of 9 PDF Created with deskPOF PDF W~er - Trial :: httl)://www.docudeak.corn possibly b~,ilflh~$ two more basc5~ fields and son~:one should coot·ct the County and ~d out D. Ivin(~ tube·ted tho paflles intcreftecl in using the ~ds, Lo., the socc~ aud basobail coordlauto~ set a dato to tneet toseth~r and orsonizo · scl~tu~ w~ the use of t~ field ,,viii T. Me, Ca~e~ slated thor in tho past there wse au socccr b2 tho sprin~, H. I~ogun repoi~d that ~.r th~ past ft~ ye, are thct~ has been sprin~ tocoer. D. IvfoGreev~ ~osted that if the coordination tnocfin~ is sucneseFu], it sdmuld he done every yaur possibly in ~ T. Iv~ a~e~ that Match was Itcod. should not ho put out. D, M~O~c'O' atari[ that bm' only coneera is the M·ttiluck Park Distriot.. T, M~Calf~ ~tated tm is not lookins to for~ ~myone out, M~'/~ ,,~t. by D, Ivto(~, s~op.~t by T, MoCa/fery, ~ In ~-v~t and nmtioo us~l~l to se~ · date wlten tho basdall m~ co,cot coo~linato~ will m~t in sn dion to or~.,,i*,. · schod~ for tim equinibin uso of the ~lds. 13. M~Gr~¥y rcn]asltod thor the re~ of Carl St~lser hsd just como op. 1~. Powo~t asked If thoro was au se~bllshed lMsitiolt open. E. (]fohoskiin~ormed tht wo hithllyhed flve pm't tlmo J~lpe~ l~lus Ed. Wears now dow·to the~e and wc sro on~ man short. N~ doe~*t know ifC. Stelz~ is int~-~stod in coming could ~ it on ~ own, but tho mn~lho! ars got~b~ beat. E. Grohoski m~tbn~d thor the helpe~ would t~*d to know how to opeuto mowi~ machine. N. Dsegsm a~k~l if Carl Stolzor only did mowin~ E. Otohosk[ aus'6'e~cd pt~s, plus wned~wh~eirtfl.*, som~tbne8 Imintin~ and all t~ps~rs, and addc([ that ho wo i good worker. N. D~pm _",t'_,~t how long it takes to mow tho baseball t~. Orohofl~l roplled that nnrmnlly it took flw hours, 5ut now all d~y dtm to bdl aunt thick 8~'ses N. Deestn ask~ how msn~ mowors w~0 uscd. B. Omhoski t~-plldd three mowers ~ threo Soys to drh~ them, who dm~'t work a ~ wreL D. A,fcGre~, m~Sem~d they* mow as · 3~iortt~'. E. Orohoskl qunationed who wonld mow on Thursday ~d Priday'. D, McC~rsevy m~q~ted they coukl work on Ssmrday. H. CTrohosl~ 0xplained that R wns dl~cult to get anyone to work on Saturdays, hot hc w~ D. Mc. Groovy* stot~ thel thc Ps;k Distr~ is busy on Saturdays and maybe th~ is · Sond ~y for someone to work. T. M~Cafi'ory remarkod tht v,~ want tho fi~lds ~t 5ctbr~ Saturday. H. Grohosid informed tht C. Stolzm' came in on Fridays and he has one e, mpioyne who can't work on Frlday~ because Mis wi~ gets her hok m~t on Prbhys. E. Powers asked why they all work on th~ saum dayJ, N. Dne~au Jnfotrrmd thor it*s onc Roy who work· thec~ sight-hour shes. D. McGrcovy ou~ested wo se~ thc work scheduin first. PDF Crenled with d®skPDF PDF Wrlt~ - Trial :; htlp'J~eww.doc, udesk.co m E. PoWers rep·ged thM sba Ired recoive, d · call from Sautlor L~V·llo. who questioned tim k~4slntkm i~oposod by A~semblymenAIcssL SIM toll him sh~ did not know about il mi thousId possibly Pcter Youn$ bad r~qucatc~ iL SIM hen mvlewcd tim lc6ishtion m2d it is on emondm~ to chen~ the curr=~ kgisletlon from"taq~,~" to 't~skl~nt" mind take out the Aicssi will ~-,~,~ otiMt amendmem, if w= think they arc ngccaasry. She indi~od that '~'cakkm' is ~ not cle~ly ,~;~ed and"ovcr 18' is not op~cifkd. She ~.cl~ if. tiMull !ndlr~ttc "resist=red vote' nad ~tt the votcr m~ist~,tion mII would IM ~ b~t ~r veri~ation. Shoet~tcdtbet A#~-nbl)~nsaAl~t ft=ls allro~ster~:lvotet's shoukl vote, tim Isw is ~nt!n~Lm. tod ~ tho "on· fon~e" rcquirem~nt, ~d ~ is no ye]il ronson to t~trkt to She k~ormsd that tho At~m~w/Occo~ is teviewin& ~d ab· did not know about th~ proposed She explained tlmt we can crcete our own k$isisdon ~nd ~lotorprct tho I~w or work w~ Auembl~m~ Aiassi to emend tim low. She Is not ~u~ if·ur ~ proc~urcs ~:omplywith the taw et tl~ time. SIM foals ~ shauld hove n dbcuaslon togethot, but A~lyman Akssi coulln't como to fig ~ D. McO~cavy asked if tl~ A· o ff~'~d · ronSOn fl~r d&ay. ~ Powers ~sponded tim they ~ologiznd, but it b · slow iu~oceso ~r ~ and ~ will bt us know as soon u poulhb, TIMy am Iook-~_~ ·t fig bigger Issu~ of nH Sp~ial DbtrlotL Sim infom~d that $coator LsVal~ Is in tl~ minor~ and has · limit~ ~ of ~on~onl~ps ~1 ho __~_ __, to know that we termly n~d lt. Sho s~gg~eted a ~ssibln t~n~nzndet~ n to fig 5ena~o~ to v~.~e ~m"taxps, Yer" to"~gMetcd vote. N. De, gan/ndicetM that ho Is in f~vor of $·t~. St~e Iovel ectlon. E. Powers repbd t~t If thot doesn't bappm qukddy Ch·Ugh, w· can do it et tim local level N' Dcopn tndicetM we b~t until '~une 20~" wi Assemb~-~- Ale~i's Off:~ ~. Powers efl~d il'~he Boerd wanted to oath·the her to work 'th to work out allissu~. Ml~toz by N. Daspo., scoondod by D. ~, ~1 in flwor snd motion ct·md to ask ~.Valb to spot,cot As~mbly~d~ Abast's bUl in t~ $0neto ~ardlng t~ Muttito~k Perk E. Powerf snfScstai all CommisaJoAc~ mid tho proposed Iogishtlon mi deckle whet b n~ted. MYC I~ROIN UECONSTRUC'FION R~solution 200g-I was it this tim· rend into tho re. cont by-qcoretmY B, Madas nub by N. Deepn, _-.-~,~cd by D. MGGrccvy, ell in favor m3d motion c~ur~d to enrapt IDJM~tl~;f 3#~-1 Af)TlIOIbT. l~O ~/I1~ I~Ac~I@I~ OF ~O~DOg ENGINI~IJ~fIVG FOlt P&OFF~V$IOI~4L SElt¥1~ IN CONN~¢FI~N ~7'It O~FAI/VI~G ~ID SPBCIFICAF$OA~ ,MgD N, gC~gSAIeF PF~gM17'~ FOR ~ P.E~OI~4TION & ~B~,DINO OF FJ~r~ ]~4~TI1RI, Y ORO~N, TH£ I~ECONSTRLrC~ION OF WE~TKRI, Y GROfl~ ~fl ~ li~MOV, U~ OF THE BULJ(HF~.D CORIL4L ~4T THE ~ TI'IT~C~ Y,4CHT CLUB. VBT~#ANS PARK SEPTIC SYSTEM N, Do~ ~ ~t t~ Bo~d ~ boon ~ on t~ PDF Created wllh deskPDF PDF Writer - Tr~l :: http://www,dooudesk, com Corps. o~En~im~;, DBc and tl~ Thetis. At ~ p~ ~ w= ~ a~ o~ ~ H~ ~ ~1~ ~ ~OL~IO~ ~ ~0~ ~ ~D~$ FOR ~TION OF ~ ~P~C ~YST~ ~T V~T~ MEMO~ Resolution 2009-11, ~1~ ftvallablc and havla{ ~en rc, vk, wed by tim Comminione~. Mo#on mado by N. Deopn. seconded by D, McGreovy, all b flm)r and mo(ion c~Tted tn cna~t I~eokttion 2009.14, b~b~' m,.~{t, hk and havfn~ been ~.vtnwed b~ th Commbslon~ M~6m made by N. Dtegan, seconded by T. l~t~muT, all t~ mvor and motion onflied to enact it~#i~n 2009.14 AMEJI~ING RE~OL UTION 2009.~ APPOINTING ~TTY TYLER AS PDF Creeted w~ daskPOF PDF Wrier - Tfl~l :: htlp'J/www.doouclesk,com Rt~olution 2009-12 being availabb' end lmvlng I~en revl~ed by the Co*r*nla~ioncn, Medea made by D, ]vt~.(hee~, mx:onded by T, McCaW*-~y. all i~ ravo~ ead motion can~ to goant IT~soiution 2(X)9-12/N~G IfOlg..q~I, DNET DAY P,4~ ~/TaY¥ F,~,K l~aolutioa 2009-13 ~ avm'hblc and bavio~ becn tov~ow~d by tho Commbsion~, pEACH ATTENDANT JOB I)ES~ON M'~# mado by N. D~egu, second~ by D. IvloC. accvy, at] in fsvar end motkm cexrb:l to ectopt Romlution 2009-IS b~in8 available and having beca reviewed by thc Commbaion~rs, Met/an ~_e by D. McCrory, seconded by T, McCeffcr~, ell in favor end motion canied to mm~t l~so~tinn 2009- t $, ~.~TA~(~ A J~I~TTF CA~I~ ~I CCO ~JNT, as ~.~ded to t~fl~ct tlw Park Dbt~lct C~-k as At~-ainistratot, ICF. ~lfltAM/VENDING MAt'~II]~K RENEWAL OF ~1~ ~. Pow~g ~ ~ ~ ~uM b ~ ~ ~,~t~ ~ ~ ~ s p~b~ h t~ p~t with p~~aout m~ wo~ ~ ~ ~ T. ~S~ ~ ~t ~ ~ ~t k ~ ~t ~ ~'t w~ b~ ~ ~s set R up ~t D. ~w~~y~ b~ w~ ~d ~ ~ op~d J~ I1~, P~ 6 of 9 ; PDF Created wilh doskPDF PDF Wrller ~ Trial :: hUp',/Iwww.clocuciosk,com N. Dccgan told T. Me~han~ to apply at the Park Did, ct for tl~ tempotn~ pern~. L~lta will take c~r~ ofll~e pcn~t proGm. N'. D¢ogan staled that fo~ signs wcrc ~ ~ ~ o~ ~m U~ ~ ~ ~ at a ~st of $~O.~. w~ rotc '~o ~d on ~' ~ '~o Sw~". Two s~ ~ ~ at ~k ~ to ~y. ~ ~ by N.Dee~ ~d by D. ~o~, ~ ~ ~r I~ ~t~n ~d to ~der PDF Created wllh d®skPDF POF Writer - Trla! :: http',/N,a~w.docuOealccom 8UBSTITUTK BEACH A'ri-]~AIDANT~ ~): McGteevy repotted that hx reqMme to an ad placed for Beach Attendmas we had owr 45 R~tolutio~ 2009-18 b~ing swtlab~' Mofloa maths by D. ~'eovy. seco .d,~l by T. McCdfra'y, ~ ia favor and motion can]~l to TH~ $~ 200 This Item wu d~custed durin8 the Maintenance Report section of this meeting. PDF Greeted wl~ de$1daOF PDF Writer - Trial :: http://vwvw.docudesk.com Ten~ McShan~ exptcsscd concern over thc nrticle in the Suffolk Times ~etcncc Ox: Enstcr EF~ H,~t~ n~ tl~ Cl,..,~et of Comu~rcc had donated $.~0 for tbe evez~ Tbe~e bein~ no t~tEcz' bus~,u:u to corec b~for, the Boe_r~ C~ Dee~m ndjoumed the n~¢tin~ at 9:05 p.m. Res,.~.ctf~J. yeub~tted,, ,4 I Bev~l~ V~ P~k~im'~t ,,..-- PDF Created with deskPDF PDF Writer - Trial :: http://www.docude~k.c~m Account A.200 A.201 A.205 A.210 Mattituck Park District Balance Sheet As of 5/14/09 Assets Account Name Cash Cash in Time Cash in MBIA/CLASS Petty Cash Total Assets Balance 499.02 649,068.17 126,257.99 50.00 775~875.18 Account A.021 A.022 A.026 A.600 A.630 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Witholding FICA Tax Payable Accounts Payable Due to Capital Fund Total Liabilities Fund Balance Balance 366.85 206.86 543.90 34,000.0O 87~273.31 122,390.92 653,484.26 Total Liabilities plus Fund Balance 775,875.18 D~te: 0§/1§/2009 'nme: 8:57 PM Account Account Name Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Current Budg Month To Date Year To Date Remaining Budg A. IO01 Real Property Taxes A.1090 Property Tax Interest A.2401 Integer & Earnings A.2440 Concession Rental A.2590 Beach Permits A.2655 Ramp Keys A.2701 Refunds Pdor Year Exp. A.2705 Gifts & Donations A.2771 Other Revenues A.599 Appropriated Fund Balance Total Revenues Expe~ditures A.5650.11 Ramp Attendant A.5650.12 Beach Attendants A.7110.12 Total Parking Attendants Parks Payroll Hourly Personnel Total Parks Payroll Capital Outlay A.7110.242 Site Improvements A.7110.243 Equipment Total Capital OutJay Contractual Expenses A.7110.411 Supplies & Materials A.7110.410 Prompt Payment Discounts A.7110.412 O~ce StaUonary A.7110.421 Telephone A.7110.422 Eleetdc A.7110.423 Water A.7110.424 Gas (Propane) A.7110.431 Insurance A.7110.442 Site MaJnt/Fadlity Rp~ A.7110.443 Equipment Repairs A.7110.45! Legal Council A.7110.452 Secretary A.7110.453 Treasurer A.7110.454 Election Tellers A.7110.455 Commissioner Fees A.7110.461 Postage A.7110.462 Permits Total Contractual Expense Beaches A.7180.11 Beach Manager A.7180.12 Ufeguards Total Beaches Employee Benefits A.9030.8 SocJaJ Security A.9050.8 Unemployment Insurance A.9060.8 Medical Insurance Total Employee Benefits Debt Service A.9310.6 Debt Pdndpal A.9310.7 Debt Service Tnterest Total Debt Service Total Expenditures 477,178.00 2,865.60 442,882.10 34,295.90 0.00 0.00 0.00 0.00 15,000.00 0.00 1,509.17 13,490.83 250.00 0.00 0.00 250.00 8,000.00 0.00 0,00 8,000.00 1,500.00 40.00 40.00 1,460.00 0.00 0.00 1,447.42 -1,447.42 0.00 0.00 500.00 -500.00 7,000.00 1,146.00 4,876.00 2,124.00 100,000.00 0.00 0.00 100,000.00 608,928.00 4,051.60 451,254.69 157,673.31 6,000.00 0.00 0.00 6,000.00 8,500.00 0.00 0.00 8,500.00 14,500.00 0.00 0.00 14,500.00 115,000.00 3,159.50 28,381.76 86,618.24 115,000.00 3,159.50 28,381.76 86,618.24 85,000.00 0.00 36,900.00 48,100.00 7,000.00 0.00 456.3~ 6,543.66 92,000.00 0.00 37,356.34 54,643.66 60,000.00 2,896.82 13,234.07 46,765.93 -I(X].00 0.00 -5.22 -9~.78 500.00 0.00 169.50 330.50 6,500.00 291.44 1,285.45 5,214.55 30,000.00 1,535.73 2,352.28 27,647.72 500.00 0.00 -94.98 594.98 10,000.00 107.37 2,527.24 7,472.76 45,000.00 207.74 830.99 44,169.01 35,000.00 405.00 1,948.00 33,052.00 5,000.00 382.35 701.34 4,298.66 12,000.00 500.00 2,500.00 9,500.00 6,000.00 173.08 1,557.72 4,442.28 6,000.00 222.12 1,999.08 4,000.92 250.00 0.00 0.00 250.00 500.00 0.00 138.00 362.00 450.00 44.00 143.03 306.97 60.00 0.00 0.00 60.00 217,660.00 6,765.65 29,286.50 188,373.50 5,500.00 0.00 0.00 5,500.00 30,000.00 0.00 0.00 30,000.00 35,500.00 0.00 0.00 35,500.00 13,541.00 271.95 2,443.29 11,097.71 0.00 0.00 82.50 -82.50 16,000.00 1,158.96 5,794.80 10,205.20 29,541.00 1,430.91 8,320.59 21,220.41 95,000.00 0.00 0.00 95,000.00 9,727.00 0.00 863.50 8,863.50 104,727.00 0.00 863.50 103,863.50 608,928.00 11,356.06 104,208.69 504,719.31 Page no. 1 Date: 05J13/2009 Time: 8:49 PM Bank Check Account Number Coda Mattituck Park District PO Box 1413 MatUtuck, NY 11952 CHECK REGISTER REPORT From: 05/13/09 To: 05/31/09 * Not Posted Tram Tram Check Check Tran. Tran. Name Number Reference Date Amount Status Source Page no. 1 A.200 00020949 BERGO A.200 00020950 CABLE%qSIO A.200 00020951 LINDSAY5 A. 200 00020952 CTI-GO A.200 00020953 GEARWORK A.200 00020954 DUZER A.200 00020955 EMPIRE A.200 00020956 GNS A.200 00020957 GROHOSKI A.200 00020958 HOME A.200 00020959 ISLAND A.200 00020960 LAUREL A.200 00020961 LIPA A.200 00020962 LOU A.200 00020963 HALVES A.200 00020964 PENNY A.200 00020965 PLUMB A.200 00020966 HEAT A.200 00020967 MAI it lUCK A.200 00020968 MCGREEVY A.200 00020969 NATIONAL A,200 00020970 NORTHEAST A,200 00020971 ORLOWSKI A,200 00020972 POWERS A.200 00020973 QUILL A.200 00020974 SCOT~' A.200 00020975 WELD A.200 00020976 NED(TEL A.200 00020977 STATE A.200 00020978 A. 200 00020979 STORR A.200 00020980 TIMES A.200 00020981 NYT'EL A.200 00020982 POST Bergo Janitorial Supply, Inc. 0000006265 4/10/09 05/13/09 Cablevis~on Riverhead 0000006266 05/09 05/13/09 Carquest Auto Parts 0000006267 042509 05/13/09 CITGO Petroleum Corporation 0000006268 131353799 05/13/09 Gearwork Madne Industrial, Inc. 0000006269 4/30/09 05/13/09 C.F. Van Duzer Gas Service Inc. 0000006270 4/28/09 05/13/09 Empire HealU~Choice HMO, Inc. 00~271 5/09 05/13/09 GNS Mermaid 00~272 60540 05/13/09 Edward Grohoski 0000006273 pet[y cash 05/13/09 Home Depot Credit Services 000~274 6035322534 05/13/09 Island Portables 0000006275 498 05/13/09 Laurel Stone Supply Plus Inc. 0000006276 4/09 05/13/09 LIPA 0000006277 4/27/09 05/13/09 Lou's Service StaUon Inc. 0000006278 3/25/09 05/13/09 Malvese Equipment Co., Inc. 0000006279 RC533403 05/13/09 Marjam Sup~y Co. 0000006280 5/01/09 05/13/09 Mattituck Plumbing SUpp(y Inc. 0000006281 5/11/09 05/13/09 Mattitock Plumb(rig & Heating Corp. 0000006282 04/09 05/13/09 Mattitoot SanitaUon 0000006283 4/30/09 05/13/09 Doris Mcl3reevy 0000006284 05/13/09 National Grid ~285 4/28/09 05/13/09 Nor~eeatem Equipment Unlimited, Ir~)00006286 S/12/09 05/13/09 Orlowski Hardware Company, Inc. 0000006287 4/28/09 05/13/09 Elleen A. Powers 0000006288 5/09 05/13/09 Quill Corporation 0000006289 10362 05/13/09 Scott,s D & E Tire Sen4ce Inc. 0000006290 4/30/09 05/13/09 Seuthoid Weiding Services, Inc. 0000006291 3/16/09 05/13/09 Nextel Communications 0000006292 347899429 05/13/09 The State Insurance Fund 0000006293 I371614-9 05/13/09 Steve Noveck 0000006294 Refund 05/13/09 Storr Tractor Company 0000006295 431080 05/13/09 Times/Review Newspapers 0000006296 020300 05/13/09 Verizon 0000006297 6312989396 05/13/09 Postmaster 0000006298 stamps 05/13/09 761.24 99.85 13.44 331.45 129.75 73.00 1158.96 143.20 50.00 194.00 267.00 84.30 380,73 82.00 0.84 299.14 19.80 1560.00 387.34 19.55 34.37 64.70 70.90 500.00 183.27 28.90 75.00 162.23 207.74 185.00 117.47 53.50 29.36 44.00 CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH CH Totem number of register enUies: 34 Total amount: 7812.03 Mattituck Park District Aldrich Lane Lighting Capital Project Revenues Budget Actual Balance --~Descr~ipt~- ..... Daie Transfers from General Fund 39,000.00 39,000.00 Transfer from Operating 11/13/2008 Serial Bond Proceeds 199,800.00 199,800.00 BAN Proceeds 12/16/2008 Town of Southold 100,000.00 100,000.00 Town Grant 2/25/2009 NYS Parks Department 50,000.00 Grant ~ 3/12/2009 Totals 338,800.00 388,800.00 (50,000.00) Appropriations Budget Actual Balance ~i~- .......... · Date Lights 338,800.00 Ward Associates #9 600.00 10% of Construction Admin 10/15/2008 Ward Associates #11 4,200.00 70% of Construction Admin i 11/10/2008 Ward Associates #12 1,200.00 Final Construction Admin 12/10/2008 Welsbach #1 144,809.80 . Payment Request #1 12/11/2008 Welsbach #1 (7,240.49 Retainage #1 12/11/2008 Welsbach #2 159,012.20 Payment Request #2 12/15/20.08 Welsbach #2 (7,950.61 Retainage #2 12/15/200'8 Wickham, Bressler, Gordon & Geasa, P 211.28 Services on Grant Contract 12/15/2008 Wickham, Bressler, Gordon & Geasa, P 3,196.58 Services on Lighting Contract ; 12/15/2008 Hawkins, Delafield & Wood PC 3,437.93 Bond Counsel 2/12/2009 US Bank 50.00 Town of Southold ~ C/O 3/12/2009 Totals 338,800.00 301,526.69 37,273.31 Due from Operating Fund Retainage Due Welsbach 87,273.31 15,191.10 5/13/2009 May 2009 Period Covering April 30 - May 13 Events Booked this Period VETERAN'S PARK Stephanie Vitalano Southold Town Recreation Dept. North Fork Summer Camp Linda Corrigan Arthur Burns Betty Kron Suffolk Cnty. Historical Society June 25 June 29 & 30. July 1,2, 3, 6, 7, 8, 9 & 10. (Swimming lessons) July 1, 7, 16, 22 & 28. August 5, 13 & 18. July 13 (Family Picnic) August 1 (Birthday Party) August 9 (Worship Service w Musical Players). Tentative. September 20. (Rest stop for "Half-Century Run") BREAKWATER BEACH Pat Mudd @ M.H.S. June 15 (Senior Class Picnic) LODGE Maria Mineo GST 2932 Maria Mineo GST 2932 James Carlucci BST 398 June 11 (Rock Garden & Beach Cleanup) June 15 (Awards Ceremony) August 21, 22 & 23. Tentative. May 2009 Period Covering April 30- May 13 ReceiMs SCOUTLODGE DATE(S) BOOKED GROUP RECEIPTS AMT. DEPOSITED DEPOSIT DATE April 9, 10, 11 May 1, 2, 3 May 8, 9, 10 Rocky Pt. GST 2254 Rocky Pt. GST 1984 Rocky Pt. GST 3142 and GST 367 North Babylon GST 3161 North Babylon GST 3163 North Babylon GST 3161 North Babylon GST 1060 $ 75 for 5 addl. people $ 15 for 1 addl. person $135 for 9 addl. people $ 90 for 6 ($100 deposit) $ 90 for 6 addl. people $ 90 for 6 addl. people $270 for 18 addl. people 5/4/O9 5/4/09 5/13/09 5/4/09 5/13/09 5/13/09 5/13/09 May 16, 17 May 29, 30, 31 June 12, 13, 14 June 19, 20, 21 June 26, 27, 28 GSSC Jr. Troop 924 (2945) Rocky Pt. GST 2927 & 2945 Rocky Pt. GSB 3141 GSSC Brownie Trp. 3079 GSSC Junior Troop 2422 Total Receipts & Deposits ............. $ $105 for7 ($100 deposit) $ 90 for 6 ($100 deposit) $ 90 for 6 ($100 deposit) $ 90 for 6 ($100 deposit) $ 90 for 6 ($100 deposit) 1,230 5/4/09 5/4/09 5/13/09 5/4/09 5/13/09 VETERANS PARK DATE(S) BOOKED GROUP RECEIPTS AMT. DEPOSITED DEPOSIT DATE May 9 July 18 August 9 Misc. receipt Jeanette Hommel $ 25 Dumpster fee Friends of Matitituck Library $ 25 Dumpster fee Jenice Malecki $ 25 Dumpster fee L JR Vending, John Mikelson $ 26 Soda Machine '08 Total Receipts & Deposits ............... $101 5/4/09 5/4/09 5/4109 5/13/09 BOAT RAMP Total Receipts & Deposits ............... $ 40 permits & keys 5/13/09 Total All Receipts & Deposits ........ $1,371 May Report Veterans Installed Plate West Jetty Shingles removed from old bathroom building (people on roof) Coke Machine damaged, plastic molding broken off. Graffiti on old bathroom Police report generated Graffiti painted over Painted wood on park benches still working on picnic tables repair and paint put picnic tables out Breakwater Handicapped parking sign damaged bent up straightened out as best I could Bathrooms cleaned and turned on Matfituck Plumbing has repaired leaking septic traps Love Lane Bathrooms are turned on Scraped and spackled ceiling cleaned garbage from beach grass Replaced cracked 5 inch pipe nipple to toilet in ladies room Floats are in. Need to fix spiles for floats, could lose one. talked to · Mr. Edstrom About spiles He came down Sunk one lifted one Replaced one wheel on metal ramp to floats, old one crocked installed two soap dispensers in bathhouse ~'(~t Completed Health Department repairs reinspection completed passed: Placed signs on two storage area basement to find who's responsible for these areas per Commissioned McGreevy Removed old bush from front entrance so Girl Scouts can install rock Garden. Started to paint Deck Bay Avenue Removed 1 yard of RCA Replaced with 3/8 blue stone under bench per Commissioner Deegan removing grass from cracks on tennis court Placed one picnic table at termis courts Misc. Starting to cut grass Called for sprinkler mm on all fields Fields turned on Used sod cutter for up keep Yacht Club ball field again Brought Tractor Tire to Scotty's Tire Flat repaired had wood splinter. Started to clean Baseball field at Aldrich told by Commissioner Deegan To Stop field not going to be used due to conflict with Soccer. Made key For Baseball storage sheds Bay Ave, and Yacht Club For Commissi6ner Deegan May Report Cont. Misc. Rocky Divello donated a safe to the Park District Changed combination painted safe Got Prices for Commissioner Degan on Grass seed Long Island Cauliflower Association 50 lbs bags at $1.77 per pound at seeding rate 8lbs/1000 sq. ft. That's new seeding not over seeding Standard stock 25-0-5 Fertilizer $19.10 per 100 lb bag Recommended coverage 12,500 sq ft per bag. Aldrich lane fields Soccer Field 175,000 sq ft Baseball field 150,000 sq ft Made Keys for Temp Secretary Gave three Est on new beach signs to Commissioners told by Commissioner Deegan to get signs from Unique signs Turned on coke machine Vets Vender filled machine. Tree fell over at Aldrich Damaged neighbor's fence Removed tree filled in hole. Repaired push mower, blade mount broken Getting Est to nm water line Vets I would like to hire Carl Stelzer Back ~t for the summer 2 days a week He was an employee here last summer I need him to cut grass we cant keep up with it now Due to the nature of the Toro mowers they mulch. The grass cant get cut over 2 inches fight now were cutting once a week and we are getting complaints also we have to cut it twice now once with the hustler mower to cut it down and once with the Toros to finish we also have to cut at a reduced speed Because of the height of the grass Right now we are using twice the Fuel twice the time and the machines are getting beat RESOLUTION 2009-1 RESOLUTION AUTHORIZING RETENTION OF CONDON ENGINEERING FOR PROFESSIONAL SERVICES IN CONNECTION WITH OBTAINING BID SPECIFICATIONS FOR THE RESTORATION OF GROINS AT MATTITUCK YACHT CLUB WHEREAS, the Board has previously determined that the groins, owned by the Park District, at the Mattituck Yacht Club property are in need of repair; NOW, THEREFORE BE IT RESOLVED that the Board of Commissioners of the Mattimck Park District is authorized to retain Condon Engineering for the necessary professional services at a cost of $1,500 in connection with obtaining the information necessary to prepare specifications for a bid to complete the restoration of the groins at the Mattimck Yacht Club and execute an agreement for said services upon the approval of the District' s attorney. Ref. May 14, 2009 RESOLUTION 2009-10 RESOLUTION AMENDING RESOLUTION 2009-5 NOTICE TO BIDDERS FOR INSTALLATION OF NEW SEPTIC SYSTEM AT VETERANS MEMORIAL PARK BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District is hereby authorized to advertise for public bid as per the following: LEGAL NOTICE NOTICE TO BIDDERS MATTITUCK PARK DISTRICT TOWN OF SOUTHOLD TAKE NOTICE THAT, sealed bids will be received by the District Clerk, Mattituck Park District Office at Veterans Memorial Park, 11280 Peconic Bay Boulevard, Mattituck, New York between 9 a.m. and 1 p.m. Monday through Friday (except holidays) up to and including Thursday, June 11, 2009 at 7:15 p.m., prevailing time, when they will be publicly opened and read aloud for: INSTALLATION OF NEW SEPTIC SYSTEM AT VETERANS MEMORIAL PARK, CONSISTING OF 10 LEACHING POOLS, TWO 1500 GALLON SEPTIC TANKS, ONE GREASE TRAP AND THE RELOCATIION OF EXISTING DRYWELL Specifications, Plans & Instructions to Bidders are available at the Mattituck Park District Office, Veterans Memorial Park, 11280 Peconic Bay Boulevard, Mattituck, New York and may be picked up on the above days and times beginning on Thursday, May 21, 2009. They may also be emailed upon request. (mattparkdist~optonline.net). These specifications have met with the approval of the Board of Commissioners. A $25 non-refundable deposit due on package pickup or by mail to Mattituck Park District, P.O. Box 1413, Mattituck, NY 11952. Each proposal must be submitted in a sealed envelope clearly marked "INSTALLATION OF NEW SEPTIC SYSTEM AT VETERANS MEMORIAL PARK" The Board of Commissioners of the Mattituck Park District reserves the right to waive any informalities in bids received, and/or reject any or all bids in the interest of the Park District. RefiMayl4,2009 BY ORDER OF THE BOARD OF COMMISSIONERS NICHOLAS DEEGAN, Chairperson THOMAS McCAFFERY DORIS McGREEVY Park Commissioners Beverly Vlcek, Secretary RESOLUTION 2009-11 RESOLUTION ESTABLISHING & ADOPTING REVISED RENTAL POLICY AND INSURANCE REQUIREMENTS FOR USE OF BAILIE BEACH LODGE WHEREAS, the Board of Conunissioners of the Mattituck Park District has determined that a revision of the current rental policy and insurance requirements for the use of Bailie Beach Lodge is necessary and appropriate; now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby establishes and adopts the following rental policy and insurance requirements for said Lodge: Rental Policy for Bailie Beach Lodge for Mattituck-Laurel Residents only: Bailie Beach Lodge is available for rent on a first come, first served basis. The lodge is available from 8am to midnight all year. The 2009 rental fee is based on group numbers and hours of use. Boy Scout and Girl Scout Troops have a separate rental fee agreement, available on request. RESIDENCY REQUIREMENTS: Mattituck/Laurel residents may check their Southold Town Real Estate tax bill to verify residency in the district. There is a separate line item labeled Mattituck Park District taxes. RENTAL TERMS: The rental fee includes time for set-up, event, and cleanup. Once the booking date is set with clerk, the Use of Grounds forms are sent to applicant. The forms are to be returned with rental fees, appropriate deposit checks and insurance certificate by the date instructed on the forms. All rental fees are non-refundable. If forms, checks, and insurance certificate are not returned prior to this date, the booking date will automatically cancel. Applicant will be notified of cancellation. The applicant signing the forms must be named on the homeowner policy provided or be a representative of the group/organization providing the insurance policy and any policy under $500,000.00 limit will be sent back to applicant and booking date will automatically cancel. Additional insurance may be required. The building will be available for use for a 6 hour period when applicant has been given the key. Additional time requests may be considered and approved with an additional charge of $50/hour. The lodge is heated but does not have air conditioning. As per Southold Town Fire Code the building capacity is 150 persons. The Fee Schedule is as follows: 25 people - $100 50people - $150 75 people -$200 lOOpeople-$250 125 people -$300 150 people - $350 There is a large Main Room that has sweeping views nf Mattituck Inlet Wetlands and Creek. Bailie Beach is steps away from the Lodge and there are panoramic views of Mattituck Inlet and Long Island Sound. No smoking, open flames or candles are allowed in the lodge. We do provide ample tables and chairs. There is no generator at the Lodge and as such the MPD is not responsible during power outages. The wails and ceilings are not to be damaged by decorations. CARE AND CLEANING: Applicant is responsible tbr the care and cleaning of the building and its contents. Time must be allotted to clean up after the event and everything removed by such designated time. A separate $50 security/cleanup fee is required. Clean up requirements: Kitchen area is to be cleaned (refrigerator, stove, oven counter tops, etc.). Bathrooms are to be mopped clean and left the way it was found and floors are to be swept. All chairs are to be returned to their racks. All tables are to be broken down and returned to storage area. Garbage must be left in dumpster provided outside the lodge ($25 fee) or removed from premises. When cleanup is complete, applicant will meet ~vith clerk/manager whereby a full inspection is made. After clerk/manager deems it properly cleaned, the security check will be returned. INSURANCE: Insurance is mandatory and must be arranged by applicant. For events that do not use alcohol in any form, a certificate of insurance on the tax paying applicant's home in the Mattituck Park District tbr the amount of $500,000 showing the Mattituck Park District as the certificate holder must bc provided. If the event is catered, the Park District must also be provided with a certificate of insurance from the caterer showing the Applicant and Park District as "Additionally insured" for this event in the amount of one million dollars ($1,000,000). If caterer is providing alcoholic beverages, the Park District must be provided with a certificate of liquor legal liability coverage in the amount of two million dollars ($2,000,000) fi.om such caterer. If the event is serving alcoholic beverages without a caterer, the Mattituck Park District will require the applicant to furnish a General Liability Policy naming the MPD as additionally insured on the General Liability Policy. General liability insurance is mandatory and must be arranged and paid for by the applicant. A certificate of insurance on the tax paying applicant's home in the Mattituck Park District for the mount of $500,000.00 showing the MPD as the certificate holder must be provided. Insurance on any other homes outside the district are not honored. Please call Mattituck Park District at 298-9103 for availability and use of grounds forms. At least 10 days prior to access to the Lodge, applicant shall provide Cert. of Insurance evidencing that such policy is in full force and effect. ALCOItOLIC BEVERAGES: Guests under 21 years of age are not to be served alcoholic beverages. Alcoholic beverages are not to be sold. MUSIC: The playing of loud music or disturbing the peace is prohibited. Please be considerate of neighbors and others. PARKING: Bailie Beach has its own private driveway and parking lot with ample space for parking. The parking areas are located to the east and west of the lodge. Ref. May 14, 2009 RESOLUTION 2009-12 RESOLUTION INCREASING NON-RESIDENT DAY PASS ENTRY FEE WHEREAS, the Board of Commissioners has determined that an increase in the cost for a Non-Resident Day Pass to the Park District is in order, NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District effective May 14, 2009 hereby increases the cost of entry fee from $10 per car to $15 per car. Ref: May 14, 2009 RESOLUTION 2009-13 RESOLUTION APPOINTING CHELSEA FICNER, CHELSEA GUDITUS, KELLY TUTHILL AND REBECCA GROHOSKI AS BEACH ATTENDANTS FOR THE SUMMER 2009 SEASON WHEREAS, the Board of Commissioners has set forth the job requirements for the position of Beach Attendant and has kept same on file at the District Office and are attached to this resolution; and WHEREAS, such requirements have been reviewed with each employee listed above; now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Chelsea Ficner, Chelsea Guditus, Kelly Tuthill and Rebecca Grohoski to the position of Beach Attendant with the following work and pay schedules: Beginning May 23ra and continuing through June 27th Beach Attendants will work weekends only, but shall include Monday, May 25th, with two Attendants working each day at both Breakwater Beach and Veterans Park. Beginning June 28th through September 7th Beach Attendants will work daily with two Attendants at each beach on weekends and one Attendant at each beach on weekdays with an alternating schedule, which will be provided to said employees. Two Attendants will work at each beach on Monday, September 7th. The hours of each workday will be 10 a.m. to 4 p.m. BE IT FURTHER RESOLVED that the salary scale for this position shall be as follows: Entry Level $7.50 Year Two 8.00 Year Three 8.50 Year Four plus 9.00 (this is the cap) Therefore, the salaries of the above appointed Beach Attendants shall be as follows: Chelsea Ficner $8.50 Chelsea Guditus 8.00 Kelly Tuthill 8.00 Rebecca Grohoski 8.00 Ref. May 14, 2009 RESOLUTION 2009-14 RESOLUTION AMENDING RESOLUTION 2009-9 APPOINTING BETTY TYLER AS RAMP ATTENDANT WHEREAS, the Board of Commissioners has revised and set forth the job requirements for the position of Ramp Attendant and has kept same on file at the District office; and WHEREAS, such requirements have been reviewed with long-time employee Betty Tyler; now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Betty Tyler to the position of Ramp Attendant for a term beginning May 12, 2009 through September 7, 2009 at an hourly rate of$11.50. Reft May 14, 2009 RESOLUTION 2009-15 RESOLUTION ESTABLISHING A PETTY CASH ACCOUNT WHEREAS, the Board of Commissioners has determined the need for a petty cash account; and WHEREAS, no petty cash account currently exists within the Park District; now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby establishes a Petty Cash Account in the amount of $50, which shall be replenished as needed; and hereby appoints the Park District's Clerk, as Administrator of said account, whose responsibility it shall be to keep a record of expenditures fi.om said account and provide monthly receipts documenting such expenditures, ensuring sales tax is not paid. Reft May 14, 2009 RESOLUTION 2009-16 RESOLUTION APPOINTING LYDIA TORTORA TEMPORARY REPLACEMENT FOR ABSENT CLERK WHEREAS, the Board of Commissioners has determined that from time to time, the appointed clerk for the District may be absent; and WHEREAS, during the peak season from May to September it is important to have someone cover the office in the absence of the appointed clerk; NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Lydia Tortom as a temporary replacement for the clerk, in the event of the clerk's absence, at a rate of$11 per hour for each hour worked. The replacement clerk shall work the same office hours as the clerk, i.e. 9 a.m. to 1 p.m., Monday to Friday; and BE IT FURTHER RESOLVED that in the absence of both the clerk and her temporary replacement for more than 3 days, commissioner McGreevy is authorized to temporarily appoint a further replacement, under the same terms, to serve until the next regular meeting of the Mattituck Park District. Ref. May 14, 2009 RESOLUTION 2009-17 RESOLUTION APPOINTING ASHLEIGH HRUZ AS BREAKWATER AND VETERANS PARK COLLECTOR OF FEES FROM BEACH ATTENDANTS FOR THE SUMMER 2009 SEASON WHEREAS, the Board of Commissioners has set forth the job requirements for the position of Collector of Fees from Beach Attendants and has kept same on file at the District Office and are attached to this resolution; and WHEREAS, such requirements have been reviewed with the employee listed above; now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Ashleigh Hruz for the position of Collector of Fees from Beach Attendants with the following work and pay schedule: Beginning May 23ra and continuing through June 27t~ the Collector of Fees will work weekends only, but will include Monday, May 25 collecting fees from the sale of permits and beach passes from Attendants at Breakwater and Veterans Park Beaches one hour before attendants go off duty. Beginning June 28t~ through September 7t~ the Collector of Fees will work daily, collecting fees from the sale of permits and beach passes from Breakwater and Veterans Park beaches one hour before attendants go off duty. The Collector of Fees will keep accurate records and record the transactions and collections from both beach locations. The Collector of Fees will take and deposit the monies at the bank daily and remit the deposit information to the MPD Clerk. This assignment also requires the assigned designee to give Beach Attendants a set amount in order that they may make change for beach pass purchases. The salary is $13/day, which includes gas for the trip. BE IT FURTHER RESOLVED THAT Ashleigh Hruz shall also be the first substitute contacted in the event a substitute Beach Attendant is needed. Re£Mayl4,2009 RESOLUTION 2009-18 RESOLUTION CREATING A SUBSTITUTE BEACH ATTENDANT LIST FOR THE SUMMER 2009 SEASON WHEAREAS, the Board of Commissioners has set forth the job requirements for the · position of Beach Attendant and has kept same on file at the District Office; and WHEREAS, there may be an occasion whereby an attendant may not be able to perform his/her duties due to illness etc; and WHEREAS, the Board of Commissioners placed an ad in a local newspaper for employment of Beach Attendants, now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby keeps an active list of substitute personnel that will be willing to substitute for a Beach Attendant. This will include but not be limited to the following applicants: Ashieigh Hmz Katie Barry Paul Moffetone Lenny Llewellyn Sarah Doherty Victoria Hellerman Christopher Kilfoil The hourly salary schedule shall be $7.25 per hour, from 10AM to 4PM at either Veterans Park Beach or Breakwater Beach. Ref. May 14, 2009