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Home My WebLink AboutFI Wastewater Treatment Facility Annual CertificationRESOLUTION 2009-212 ADOPTED DOC ID: 4830 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-212 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 10, 2009: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Annual Certification Form between the NYS Department of Environmental Conservation and the Town of Southold for the Design~ Planning and Flow Management of the Fishers Island Wastewater Treatment Facility, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Albert Krupski Jr., Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell DEPARTMENT OF ENVIRONMENTAL CONSERVATION WASTEWATER TREATMENT FACILITY DESIGN, PLANNING AND FLOW MANAGEMENT 2008 ANNUAL CERTIFICATION FORM WASTEWATER TREATMENT FACILITY PERMITTEE NAME' sOUTHOLD (T) INYSDEC I SPDES REGION PERMIT NUMBER 01 NY0199214 Section 1. Flow: Compare the annual average flow to the flow limit in the permit: DESIGN FLOW, MGD All flow calculations must be based on total flow during calendar year 2008. For wastewater treatment facilities (WWTFs) with seasonal flow limits, calculate the average flow for each of the seasonal flow limits based on the data collected during calendar year 2008. If the design flow for the treatment facility is unknown, the design flow should be estimated using the Ree6mmended Standards for Wastewater Facilities. 2004 Edition ("Ten States Standards"). You may order this document by accessing the following web site: http://www.hes.org/ For WWTFs monitoring monthly average flow, calculate the annual average flow by averaging the 12 monthly average flows for 2008. For WWTFs monitoring quarterly average flow, calculate the annual average flow by averaging the 4 quarterly flows for 2008. For WWTFs monitoring semiannual flow, calculate the annual average flow by averaging the 2 semiannual measurements for 2008. For WWTFs monitoring annual average flow or 12 month rolling average flow, use the annual average flow calculated for 2008. System is a large septic system. Year-round value (or Season2 Season I (if applicable) Indicate dates that seasonal limits apply: 10 / 1/0 Y~ ~ ~' 1'/08 5:/1/08~10/1/08 Est. Est. a. What was the actual annual average flow, using the appropriate method above? {) ~ 0{~7 6 78 0 ~. 0 ~ ~ ~'~ MGD b: What is the design flow of the treatment WWTF, multiplied by 95% (0~95)? 0'.019 0.019 MGD c. Did the annual average flow exceed 95 % of the design flow? [lYes IXl No If the answer to c. above is ~ a Flow Management Plan must be prepared in accordance with 6 NYCRR Part 750-2.9(c)(1) and be submitted to the Regional Water Manager no later than 81112009. d. Has a Flow Management Plan been submitted to the Department? DYes El No Date submitted: Section 2. Loadings: Compare the design BOD and TSS influent loading~ to the actual BOD and TSS loadings: All ealculati0ns for Biochemical Oxygen Demand (BOD), or Carbonaceous Biochemical Oxygen Dmnand (CBOD), if applicable, and Total Suspended Solids (TSS) must be based on total loadings during calendar year 2008. For WWTFs with seasonal limits, calculate the average loading for each of the seasonal limits based On the data collected during calendar year 2008. If the design influent loading for the trea~anent facility is unknown, the design loading should be estimated using the Recommended Standards for waStewater Facilities, 2004 ("Ten States Standards"). For WWTFs monitoring monthly average loadings, use the actual loadings as repotted on your DMRs during calendar year 2008. For WWTFs monitoring quarterly, semiannual, or annual loadings, calculate the actual loadings by averag/ng the loadings as reported during calendar year 2008. For WWTFs that have no influent monitoring requirements please check this box and proceed to section 4: ~'~ a. The Design influent loading for BOD (or CBOD if applicable) is b. The Design influent loading for Total Suspended Solids is - Continued on other side - ~oear-round value Season 2 rSeason 1) (if applicable) n/a n/a Ibs/d n/a n/a lbs/d NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION WVqTF DESIGN, PLANNING AND FLOW MANAGEMENT 2008 ANNUAL CERTIFICATION FORM Page 2 of 2 Section 2. Loadings (continued): For WWTFs monitoring monthly average loadings: c. Did the actual influent loading for either BOD (or CBOD) or TSS, as determined from WWTF operational data as submitted on the DMRs exceed the monthly average design influent loading for any three quarters during 20087 ~ Yes ~-~ No For WWTFs monitoring quarterly loadings: n/a c. Did the actual influent loading for either BOD (or CBOD) or TSS, as determined from WWTF operational data as submitted On the DMRs exceed the quarterly average design inf!uent loading for any three quarters dining 2008? [~ Yes [-~No For W'WTFs monitoring semiannual loadings: n/a e. Did the actual influent loading for either BOD (or CBOD) or TSS, as determined from WWTF operational data as submitted on the DMRs exceed the design influent loading for both readings during 20087 ~'~ Yes ~,Io For WWTFs monitoring annual loadings: n/a c. Did the actual influent loading for either BOD (or CBOD) or TSS, as determined from WWTF operational data as submitted on the DMRs exceed the annual influent loading for 20087 ~Yes ~qo n/a If the answer to 2.c. is ~ a Plan for Future Growth most be submitted to the Regional Water Manager in accordance with 6 NYCRR Part 750-2.9(c)(2) no later than 8/1/2009. For all permittees: cl. Has a Plan for Future Growth been submitted to the Department? F-']Yes ~qo Ifyes, date submitted: e. Has the WWTF discharge exceeded a SPDES permit effluent limit for BOD, CBOD, Ultimate Oxygen Demand or Total Suspended Solids for any four or more months during two consecutive calendar quarters, or (for facilities with quarterly monitoring) for two consecutive quarters? ~--]Yes [-~No n/a Section 3. Implementation of Plan for Future Growth and Sewer Moratorium: If the answers to BOTH 2.c. and 2.e are ~ the permittee must begin implementation of the Plan for Future Growth and immediately cease the approval of further sewer connections to the WWTF in accordance with 6 NYCRR 750-2.9(C)(3). ~Yes ~No Section 4. Additional Information: a. Is the facility currently under Order on Consent to address flow and/or loading concerns? b. Are additional comments and explanations attached to this form? Certification Statement '7 certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete, l am aware that there are significant penaliies for submitting false information~ including the possibility of fine and imprisonment for kno~ving violations." Print Name: ~~.~ Title: Signature:~ Date: This form must be signed by the chief fiscal officer of the permittee SuPervisor NE~V YORK STATE DEPARTM~qT OF E~VffiONMENTAL CON$£RVATIO~ WASTEWATER TREATMENT FACILITY DESIGN, PLANNING AND FLOW MANAGEMENT ANNUAL CERTIFICATION FORM INSTRUCTIONS Please complete the attached form in accordance with th~ instructions below. If you hav~ any questions reg~ding the information to be submitted or the calculations mquii-ed f6i' this' form, please contact the Regiofial Water Engineer as fuimd below or on the RECORDiNGs. REPORTING AND MONITORING page of your SPDES Permit. ' . ' Section 1. Flow: Compare the annual average flow to the flow limit in the permit: All flow calculations must be made based on total flow. For WWTFs with one monthly average flow limit, calculate the average annual flow by averaging the 12 monthly average flows reported on the monthly DMRs for calendar year 2008. For WWTFs monitonng quarterly average flow, calculate the average annual flow by averaging the 4 quarterly flows for 2008. For WWTFs monitoring semiannual flow, calculate the average annual flow by averaging the 2 semiannual measurements for 2008. For WWTFs monnonng annual average flow or 12 month rolling average flow, use the annual average flow calculated for 2008. For WWTFs with seasonal flow limits, calculate the average flow for each of the seasonal flow limits based on the data collected during calendar year 2008. For example, if the facility has seasonal limits that apply from May through October, Season I would be the average flow from May through October. while Season 2 would be the average flow from January through April and November through December. The dates used for the seasonal flow rate calculations should be included on the form in the space provided. If either of the seasonal calculations exceed 95% of the design flow, the "Yes" box must be checked and a Flow Management Plan must be prepared in accordance with 6 NYCRR Part 750-2.9(c)(1) and submitted to the Regional Water Engineer no later than August 1, 2009. If a Flow Management Plan has been previot/sly gubmitted to the Department, indicate the date of submission on the line in Item l.d. The design flow of the treatment facility shall be in accordance with that listed in the most recent design documents or treatment plant rati.ng submitted to and approved by this Department. If the design flow for the treatment facility is unknown, the design flow should be estimated using the Recommended Standards for Wastewater Facilities, 2004 Edition ("Ten States Standards"). You may order this document by accessing the following web site: http://www.hes.org The requirements for the flow management plan contained in 6 NYCRR Part 750-2.9(c)( 1 ) are attached for reference. Section 2. Loadings: Compare the design BOD'and TSS influent loadings to the actual BOD and TSS Ioadingn: The design influ6nt loadings are not included on the preprinted DMR. These numbers may be found in the facility's engineering design documents, O&M plans, or m more recent engineering reports if the treatment facility has had a recent upgrade. Use the most recent design loadings data available for purposes of this calculation. If you cannot locate the facility's design influent loadings criteria, please contact the plant engineer. If the design loadings for the treatment facility are unknown, the loadings should be estimated using the Recommended Standards for Wastewater Facilities, 2004 Edition ("Ten States Standards"). You may order this document by accessing the following web site: http://www.hes.org If the wastewater treatment facility uses Biochemical Oxygen Demand (BOD) as a measure of treatment system performance, use BOD loadings in these calculations. If the facility uses CBOD as a measure of treatment system performance, use CBOD loadings in these calculations Facilities with no influent monitoring requirements should check the box in Item 2 and proceed to Section 4. To calculate the actual influent loadings in lbs/day, facilities that perform daily sampling should multiply the average monthly concentration on the DMR (in mg]l) by the average monthly flow (in MGD) and a conversion factor of 8.34. For facilities with less than daily sampling, i.e., monthly, weekly, etc., the daily flow from the POTW on the date that the sample was collected shall be used to determine the loadings. These individual daily loadings should be averaged for the monthly actual influent loading. For WWTFs monitoring quarterly, semiannual, or annual loadings, calculate the actual loadings by averaging the loadings as reported during calendar year 2008. If either of the seasonal calculations exceed the design loading, the "Yes" box must be/:hecked. Should the actual influent loading for either BOD (or CBOD) or TSS exceed the design influent loading, you may include an explanation for these exceedances. Check the "Yes" box iff Item 4.b. ifa written explanation is attached. If the facility has previously submitted a Plan for Future Growllt, indicate the date that the plan was submitted in Item 3.d. The requirements for the plan for future growth contained in 6 NYCRR Part 750-2.9(c)(2l are attached for reference. Section 3. Implementation of Plan for Future Growth and Sewer Moratorium: Review the facility's DMRs to determine whether the discharge from the POTW has exceeded a SPDES permit effluent limit for BOD, CBOD, Ultimate Oxygen Demand (including 28 day BOD), or Total Suspended Solids for any four or more months during two consecutive calendar quarters during 2008. If the answer to this question is "Yes", an immediate moratorium on additional ~ewer connections shall be imposed and the approval of sewer connections to the POTW must cease immediately. The requirements for the sewer connection moratorium contained in 6 NYCRR Part 750-2.9(c)(3) are attached for reference. Section 4. Additional Information: If the facility is currently under an Order on Consent w/th the Department that addresses flow and/or loadings concerns, check the "Yes" box in Item 4.a. If you have attached additional comments or explanations, check the "Yes" box in Item 4.b. CERTIFICATION STATEMENT: This form must be signed by the municipality's chief fiscal officer, such as the mayor, comptroller, treasurer, city manager or chief financial officer. This person may differ from the person who signs the facility's DMR. SUBMITTAL INSTRUCTIONS: Please submit copies of this form by March 28, 2009 to the NYSDEC Bureau of Water Compliance, 625 Broadway, Albany NY 12233-3506 and the Regional Water Engineer at the address and phone number listed on the RECORDING, REPORTING AND MONITORING page of your SPDES Permit. REGIONAL WATER ENGINEER CONTACT INFORMATION Regional Water Mailing Address: Mail Form to "Regional Y~ater Engineer" Engineer Telephone NYSDEC REGION 1, SUNY Stony Brook, 50 Circle Road, Stony Brook, NY 11790-3409 (631 ) 444-0405 NYSDEC REGION 2, One Hunters Point Plaza, 47-40 21 st St, Long Island C!ty, NY (718) 482-4933 NYSDEC REGION 3, 21 South Putt Corners, New Pahz. NY 12561 (845) 256-3000 NYSDEC REGION 3 Sub-Office 100 Hillside Ave. Suite 1W White Plains, NY 10603 (914) 428-2505 NYSDEC REGION 4, 1130 North Westcott Road., Schenectady, NY 12306-2014 (518) 357-2045 NYSDEC REGION 5, PO Box 296, 1115 State Route 86, Ray Brook. NY 12977-0296 (518) 897-1241 NYSDEC REGION 5 SUB-OFFICE, PO Box 220, 232 Golf Course Road, Warrensburg, (518) 623-3671 NYSDEC REGION 6, State Office Bldg.,317 Washington St., Watertown, NY 13601-2245 (315) 785-2513 NYSDEC REGION 6 SUB-OFFICE, State Office Building., 207 Ganesee St., Utica NY (315) 793-2554 NYSDEC REGION 7, 615 Erie Boulevard West, Syracuse, NY 13204-2400 (315) 426-7500 NYSDEC REGION 8, 6274 East Avon-Lima Rd., Avon, NY 14414-9519 (585) 226-2466 NYSDEC REGION 9,270 Michigan Ave., Buffalo, NY 14203-2999 (716) 851-7070 Part 750 -2.9 (c) POTW DESIGN, PLANNING AND FLOW MANAGEMENT (1) Flow Management Plan (i) Within 120 days of when the permittee determines in accordance with paragraph 4 of this subdivision that the annual av~age flow value for a calendar year to a POTW has reached or exceeded 95 percent of that POTW's design flow, the permittee shall submit to the Regional Water Engineer a flow management plan to identify and implement reductions in hydraulic loading to the POTW treatment plant or failing that, approvable engineering repons, plans and specifications and/or capital improvements as necessary to stabilize annual average flows below the POTW treatment plant design flow. This plan shall be certified by a professional engineer licensed to practice in the State of New York and endorsed by the chief fiscal officer of the municipality. The provisions of the plan may reflect new efforts or may refer to existing, ongoing efforts. The flow management plan shall, at a minimum, include provisions for: (a) A statement to the effect that the permittee has the authority in all parts of the POTW service area to implement or cause to be implemented the provisions afthis subdivision or. if the permittee does not have such authority, a proposed schedule, not to exceed three years, to obtain such authority or a statement from the permittee's designated legal representative that existing law precludes the permittee from obtaining such authority; (b) An inventory of all known facilities/projects that have applied to connect to the sewer system and a determination if there is capacity for corm~:ction; (c) A schedule of implementation for all flow reduction measures identified herein; (d) A map delineating the service area as defined; and (e) A descriPtion of information that will be reported during implementation of the plan to the Regional Water Engineer and a schedule for such reporting. (ii) The flow management plan required by subparagraph (i) of this paragraph shall also include provisions for implementation of any or all of the following that are necessary to stabilize influent flows below design flows: (a) Water conservation measures to reduce customer usage by measures including but not limited to customer metering, meter calibration, retrofitting existing plumbing fixtures with water conservation fixtures and revision of water rate structures; (b) Reduction of infiltration and inflow dtrough continuous measures including but not limited to sewer system metering, evaluation and rehabilitation, removal of roof leaders and footing drains from separate sanitary sewers and installation of separate storm sewers; (c) Prevention of future sources of infiltration and inflow where feasible through measures including but not limited to implementation of standards for Sewer installation and requirements to provide for adequate drainoge from roof leaders and footing drains in new construction; (d) Measures to maximize sewer system and sewage treatment works capacity at a minimum cost; and/or (e) Approvable engineering reports and/or plans and specifications to assure annual average flows do not exceed 95 percent of the POTW treatm&nt plant design flow. (t) Capital improvements hecessary to assure annual average flows do not exceed 95 percent of the POTW treatment plant design flow. (iii) Within 90 days of submittal to the Regional Water Engineer of the plan required under subparagraphs (i) and (ii) of this paragraph, the permittee shal! begin m implement the provisions of said program in accordance with the proposed schedule or cause the provisions of said program to be implemented by another party. (iv) The Regional Water Engineer may object to the plan, or implementation of the plan, submitted in accordance with subparagraph (i) and (ii) of this paragraph if the plan does not provide for substantive and effective measures to reduce hydraulic loading to the POTW. Within 90 days of receipt of written notification from the Regional Water Engineer documenting the aspects of the plan that must be revised, the permittee shall submit a revised plan that addresses the department's objection(s). Part 750 -2.9 (c) POTW DESIGN, PLANNING AND FLOW MANAGEMENT (2) Planning (i) Within l~ys of when the permittee determines that the actual influent mass loading of Biochemical Oxygen Demand or Total Suspen~L'~ Solids to a POTW has reached or exceeded the design influent loading for those parameters for any e~gh! calendar months durin,~ a calendar year, the permittee shall submit a plan for future growth at the POTW, The plan shall include: (a) Provisions for obtaining any necessapy funding; and Part 750 - 2, Page 61 Effective May 11, 2003 (b) Provisions for preparation and submission to the Regional Water Engineer of approvable engineering reports and/or plans and specifications to provide for growth of discharges in the POTW service area. (c) A demonstration of the pcrmittee's ability to impose a connection moratorium m any and all parts of the service area or. if the permittee does not have such authority, a proposed schedule, not to exceed three years, to obtain such authoriD, or a statement from the permittee's designated legal representative that existing law precludes the permitte/: from obtaining such authority. iii) The Regional Water Engineer may object to the plan, or implementation of the plan, submitted in accordance with subparagraph (i) of this paragraph if the plan does not provide for substantive and effective measures to accommodate future growth of discharges from the POTW service area. Within 90 days of receipt of written notification from the Regional Water Engineer documenting the aspects of th? plan that must be revised, the permittee shall submit an approvable, revised plan that addresses the department's objection(s). (iii) Within 90 days of submittal to the Regional Water Engineer of the plan required under subparagraph (i) of tfiis paragraph, the permittee shall begin to implement the plan to obtain the authority required under clause '(c)' of subparagraph (i) of this paragraph. (3) Plan Implementation and Sewer Connection Moratorium For POTWs that have exceeded the design influent loading criteria set forth in paragraph (2) of this subdivision, within 90 days of when the permittee determines that, in accordance with the annual review required by paragraph (4) of this subdivision, that the effluent discharge from a publicly owned treatment works has exceeded a SPDES permit limit for Biochemical Oxygen Demand or Ultimate Oxygen Demand for any four or more months during two consecutive calmidar quarters, or a SPDES permit limit for Total Suspended Solids for any four or more months during two consecutive calendar quarters, the permittee shall: (i) Begin to implement the plan developed in accordance with paragraph (2) of this subdivision or in accordance with subparagraph (i) of that paragraph; and (ii) Cease the further approval of sewer connections to the POTW. ENGINEERED SOLUTIONS March 10,2009 Ms. Lynne Krauza Secretary to the Town Attomey Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 RECEIVED M^I '1 2 200g RE: Fishers Island WWTF Annual Certification DTC Project No. 09-101-300 '~oulhold Town Cled~ Dear Ms. Krauza: A completed copy of the Annual Certification Form is enclosed per your request. The form is ready for Supervisor Scott A. Russell's signature and transmittal to Albany and the Regional Engineer listed for Region 1, SUNY Stony Brook in the attached form instructions. Respectfully, DIVERSIFIED TECHNOLOGY CONSULTANTS Michael A. Home, P.E. Associate Enclosure Fishers Island (w/cnc.) S:~09101 Fishers islandkLette~s~3-104)9 Krauza Annual Certification Form.doc DIVERSIFIED TECHNOLOGY CONSULTANTS 556 WASHINGTON AVENUE NORTH HAVEN CT 06473 203 239 4200 203 234 7376 FAX PATRICIA A. FI. NNEGAN TOWN ATTORNEY patricia.finnegan@town.southold.ny.us KIERAN M. CORCORAN ASSISTANT TOWN ATTORNEY kieran.corcoran@town.southold.ny.us LORI M. HULSE ASSISTANT TOWN ATTORNEY lori.hulse @town.southold.ny.us OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD scoq-r A. RUSSELL Supervisor Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971~0959 Telephone (631) 765-1939 Facsimi]~-~, Mamh 5, 2009 Mr. Michael A. Horne, M.S., P.E. Manager, Special Projects Diversified Technology Consultants 556 Washington Avenue North Haven, CT 06473 RE: Fishers Island WW'rF Annual Certification Dear Mr. Home: We are in receipt of the WWTF Design, Planning and Flow Management 2008 Annual Certification Form for the calendar year 2008 from the New York State Department of Environmental Conservation in connection with the referenced matter. Kindly complete this form and return it to the undersigned for signature by Supervisor Russell. Please note that the completed and executed form must be submitted to the NYS DEC by March 28, 2009. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you for your assistance. Very truly yours, Lynne Krauza Secretary to the Town Attomey /Ik Enclosures cc: Hon. Louisa Evans, Member Town Board (w/encls.) Ms. Elizabeth A. Neville, Town Clerk (w/encls.) New York State Department of Environmental Conservation Division of Water Bureau of Water Compliance, 4th Floor 625 Broadway, Albany, New York 12233-3506 Phone: (518) 402-8177 · Fax: (518) 402-8082 Website: www.dec.ny, gov February 24, 2009 Alexander B, Grannis Commissioner SOUTHOLD (T) PO BOX 1179 SOUTHOLD, NY 11971 Re: Wastewater Treatment Facility Design, Planning and Flow Management - Annual Certification Form FISHERS ISLAND WWTF Dear Pennittee: Th.e chief fiscal officer of your municipality is required to certify, in writing, to the New York State Department of Environmental Conservation (DEC) that the municipality is complying with the provisions of 6 NYCRR Part 750-2.9(c). This certification requirement must be met by the permittee on an annual basis. The deadline to submit the required certification form, for calendar year 2008, is March 28, 2009. The enclosed form and instructions are to assist you in meeting this requirement. Once complete, and with the proper signature, please submit the form to the DEC address found above. Additionally, you are to submit a copy of this form to the DEC Regional Office which administers the facility permit. A list oftheseloffices can be found on the enclosed instructions. Please note that failure to submit this certification form is a violation of Article 17 of the Environmental Conservation Law of the State of New York and the respective regulatory provisions found at 6 N~CRR Part 750:-. 2.9(c). Non-compliance with this certification requirement may subject your facility tO formalenforcement action. These flow certification regulations are accessible online at: www.d ec.ny.gov/regs/4584.html Please contact your Regional DEC Office with any questions that you have regarding this requirement. Koon S. Tang, P.E. Bureau of Water Compliance Division of Water M/\R - 5 2,)09