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Home My WebLink AboutGasolineELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 8, 2008 Petro Commercial Services PO Box 140246 Brooklyn, NY 11214-0246 Dear Sir: This office has been informed that the following project has been completed and your bid bond/check can be released: 2008 Diesel Fuel & 2008 Gasoline Enclosed please find your bid bond/check no. 0438467 & 0438469 dated December 10, 2007. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Encs. ELIZABETH A. IqEVIIJ.i~, TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net January 23, 2008 Chris English Branch Manager Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214-6098 Dear Mr. English: Congratulations. At the regular Town Board meeting held on January 2, 2008, the Town Board accepted the bid of Petro Commercial Services for supplying Gasoline to the Town of Southold. A certified copy of the resolution is enclosed. The bid deposit will be returned to you at the end of the contract. Thank you for your bid. Very truly yours, Lynda M Bohn Deputy Town Clerk Ens. Southold Town Board - Letter Board M e~iting of January 2, 2008 RESOLUTION 2008-72 ADOPTED Item # DOC ID: 3485 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-72 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 2, 2008: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid]s1 of Petro Commercial Services~ at a price of $0.1285 fixed differential over the Northville Rack Price~ for supplying the Town of Southold with both Unleaded Gasoline [Ethanol1 and Unleaded Plus Gasoline [Ethanoll~ respectivel¥~ for the 2008 year~ all in accordance with the Town Attorney. RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Petro Commercial Services~ at a price of $0.1285 fixed differential over the Northville Rack Price~ for supplying the Town of Southoid with #16 diesel fuel ULSD for the 2008 year~ all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Councilman SECONDER: Vincent Orlando, Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated January 15, 2008 Page 13 Southold Town Board - Letter Board Meeting of December 18, 2007 RESOLUTION 2007-942 ADOPTED Item # DOC ID: 3379 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-942 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 18, 2007: RESOLVED that the Town Board of the Town of Southold hereby reiects any and all bids received for the 2008 bulk sand and no bids were received for gasoline and removal of scrap tires, therefore, be it RESOLVED that the Town Clerk be authorized and directed to re-bid 2008 bulk sand, gasoline and removal of scrap tires. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, .~ustice SECONDER: William P. Edwards, Councilman AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell Generated December 27, 2007 Page 22 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Gasoline 2008 Bid Opening 12/20/07 10:00 A.M. Petro Commercial Services PO Box 140246 Brooklyn, NY 11214-0246 Unleaded Gasoline (Ethanol) $.1285 fixed differential over Northville rack price Unleaded Plus Gasoline (Ethanol) $.1285 fixed differential over Northville rack price P E T 0 Commercial Services ~f~ SIHCE 1903 Main Office: 1820 Cropsey Ave. Brooklya, NY 11214 Tel # 800-758-3835 Fax# 718-946-3808 E-Mail ~cs (~ Detroheat.com Web Site www. Petro.com Operations Locations: New York Massachusetts Connecticut Rhode Island New Jersey Pennsylvania Maryland Virginia Products: Kerosene #2 Oil #4 Oil #6 Oil Low Sulfur Diesel Ultra Low Sulfur Diesel Off Road Diesel Gasoline Burner/Boiler Installations Comprehensive Service Division Environmental .Assessment Analysis Equipment Inspections Gas Heating Service Air Conditioning December 5, 2007 Town of Southold Town Hall, Post Office Box 1179 Southold, N. Y. 11971 ATTN: Ms. Elizabeth Neville, Town Clerk RE: "Bid Proposal - Gasoline" Opening 12/13/07 Petro would like to propose a bid for the furnishing of your fi~el requirements for the fiscal year 2008 based off the Northville Rack prices dated 12/04/07 as follows: UNLEADED GASOLINE ~THANOL) PR PER GALLON Northville rock price PETRO's - fixed differential Your delivered price today $ 2.3075 .1285 $ 2.4360 UNLEADED PLUS GASOLINE~THANOL) PRPER GALLON Northville rock price PETRO's - fixed differential Your delivered price today $ 2,4125 .1285 $ 2.5410 The prices stated above will increase or decrease as the posted prices increase or decrease, the fixed differentials will remain constant throughout the bid year. We are also enclosing along with the bid the $100.00 bond as requested, which will be returned to PETRO. Should you have any questions, please feel free to call the undersigned at (800) 758-3835. Sincerely, Swede Westerhmd Operations Manager SW:aj Enclosures LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of Southold for Calendar Year Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 6, 2007, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 7, 2007. ELIZABETH A. NEVILLE SOUTHOLD TOW2xl CLERK PLEASE PUBLISH ON November 29, 2007 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOVVN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Attorney Dodge Reports Burrelle's Information Services Supt. of Highways Accounting Town Board Members Data Construction Brown's Letters Town Clerk's Bulletin Board Chief of Police Cochran SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2007 Under these specifications the Town Of Southold seek bids for the purchase of all of its gasoline requirements for the 2008 year for all town departments. The Police Department maintains a 2,500 gallon capacity tank at the Police Headquarters at Peconic, New York and uses approximately 70,000 gallons of unleaded gasoline annually. The Highway Department maintains a 1,000 gallon tank for unleaded gasoline, and a 1,000 gallon tank for unleaded plus gasoline. All tanks are located at the Highway Department premises at Peconic Lane, Peconic, New York. The Highway Department uses approximately 12,000 gallons of unleaded gasoline annually, and approximately 24,000 gallons of unleaded plus gasoline annually. In submitting bids, the bidder must submit Northville Price posted daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official, and such bidder will be required to make deliveries on any day of the week, including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm. Monday through Friday. No deliveries are to be made on weekends or holidays unless an emergency call is made by The Highway Department. All gas tickets for deliveries to the Highway Department must be signed by a Highway Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. Bid prices are not to include any federal, state, or local tax, from which the Town Of Southold is exempt. The Town Of Southold reserves the right to reject any and, all bids if it is deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Gasoline Bid" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179. Southold, New York 11971. DATED: November 7 2007 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: ~/ Corporate Title (if any) Company Name Mailing Address 1820 CROPSEY AVENUE BROOKLYN, NY 11214-6098 Phone Number BID ON 2008 Gasoline #8640 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the ant~exed is a printed copy, has been regularly published in said Newspaper once a week for 1 week(s), successively, commencing on the 13th day of December, 2007. Principal Clerk Sworn to before me this I, dayof 2007 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,in ac- cordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for lhe purchase of Gasoline by the Town of Southold for Calendar Year 2008. Specifications for such bids may be obtained at thc Office of the Southo~d Town Clerk, Town Hall, PO Box ] 179, 53095 Main Road, Southold, New York 11971. Sealed bids. together with a Non-Col- lusive Bid Certificate~ and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold. New York, until 10:00 A.M., Thursda.~, December 20, 2007, at which time they will be opened and lead al(md in public. Thc Towr~ Board of thc Town of Southold reserves thc right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town o[ Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gas- oline'', and submitted to the Town Clerk. The bid price shall not include any tax. federal, state, or local from which the Town of Southold is exempt. Dated: November 7, 2007. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 8640-1T 12/13 CHRISTINA VOLINSKI ~OTARY pUBLIC-STATE OF NEW YORK NO. 01-V06105050 Qualiflec~ In Suffolk County ~mmlsslon Expires February 28, 2008 LEGAL NOTICE NOITCE OF REBID NOTICE TO BIDDERS NOTICE 1S HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of Southold for Calendar Year 2008. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 20, 2007, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 7, 2007. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 13, 2007 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Attorney Dodge Reports Burrelle's Information Services Supt. of Highways Accounting Town Board Members Data Construction Brown's Letters Town Clerk's Bulletin Board Chief of Police Cochran STATE OF NEW YORK ) SS: COUNTY OF SUtFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ['~ day of-~w ~ ,2007, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Gasoline Rebid- 12/20/07 10:00 am d)~zabeth A. Neville Southold Town Clerk Sworn before me this 13 dayof~ ,2007. ~a Nb~ary Public LYNDA M. BOHN NOTARY PUBLIC, State of New ¥or~ No. 01 BO6020932 (~uatified in Suffolk County Term Expires March 8, 20 ~ Page 1 of 1 Bohn, Lynda From: Cooper, Linda Sent: Friday, December 07, 2007 1:07 PM To: Bohn, Lynda Subject: Bids Pete just called. We didn't receive any bids for gasoline (amazing) and the bid for sand was for 10,000 cy and Pete wants a c.y. bid not a total. So gas has to be rebid and the specs for the sand have to be redone to have bids submitted on a c.y. basis. Linda ]. Cooper Deputy Town Clerk Town of Southold 631-765-1800 12/10/2007 SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2007 Under these specifications the Town Of Sonthold seek bids for the purchase of all of its gasoline requirements for the 2008 year for all town departments. The Police Department maintains a 2,500 gallon capacity tank at the Police Headquarters at Peconic, New York and uses approximately 70,000 gallons of unleaded gasoline annually. The Highway Department maintains a 1,000 gallon tank for unleaded gasoline, and a 1,000 gallon tank for unleaded plus gasoline. All tanks are located at the Highway Department premises at Peconic Lane, Peconic, New York. The Highway Department uses approximately 12,000 gallons of unleaded gasoline annually, and approximately 24,000 gallons of unleaded plus gasoline annually. In submitting bids, the bidder must submit Northville Price posted daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official, and such bidder will be required to make deliveries on any day of the week, including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm. Monday through Friday. No deliveries are to be made on weekends or holidays unless an emergency call is made by The Highway Department. All gas tickets for deliveries to the Highway Department must be signed by a Highway Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. Bid prices are not to include any federal, state, or local tax, from which the Town Of Southold is exempt. The Town Of Southold reserves the right to reject any and, all bids if it is deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Gasoline Bid" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179. Southold, New York 11971. DATED: November 7 2007 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON 2008 Gasoline ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork, net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2008 Gasoline Bid Opening 12/6/07 10:00 A.M. NO BIDS WERE SUBMITTED #8601 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once a week for 1 week(s), successively, commencing on the 29th day of November, 2007. ~'~&'"'¢"~""~~~ri~nc'/ipal Clerk Sworn to before me this 2OO7 NOTICE TO NO~ iCE IS HE RE BY GI~/EN, in ac- cordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of SouthoM for Calendar Year Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Col- lusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10~0 A.M. Thursday, December 2007, at which time they will be opened and read aloud in public. The Town Board of the Town of Seuthold reserves thc right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gas- oline", and submitted to tfie Town Clerk.. The bid price shall not include any tax, fcderai, state, or local, from which the Town of Southold is exempt. Dated: November 7, 2007. ELIZABE,TI-I A. NEVILLE SOUTHOLD TOWN CLERK 8601-1T 11/29 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of Southold for Calendar Year 2007. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 6, 2007, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 7, 2007. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 29, 2007 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suflblk Times Town Attomey Dodge Reports Burrelle's Information Services Supt. of Highways Accounting Town Board Members Data Construction Brown's Letters Town Clerk's Bulletin Board Chief of Police Cochran STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the lq day of ~lll~__~, 2007, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2008 Gasoline Sworn before me this Iq dayof ~_~loa, W ,2007. ~Notary Public LYNDA M. BOHN NOTARY PUBLIC, State of New ¥o¢k No. 01 BO6020932 Qualified in Suffolk Count~. Term Expires March 8, 20 ti Southold Town Board - Letter Board Meeting of November 7, 2007 RESOLUTION 2007-851 ADOPTED Item # 1 l DOC ID: 3285 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-851 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 7, 2007: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2008: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal/Disposal of Household Hazardous Waste Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage ,Bags Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANZHOUS] MOVER: William P. Edwards, Councilman SECONDER: Daniel C. Ross, Councilman AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell Generated November 9, 2007 Page 16