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HomeMy WebLinkAboutSand(~n~mern~nt Required) · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. · Pdnt your name and address on the reverse so that we can return the card to you, · Attach this card to the back of the mailpiece, or on the front if space permits. If YES, enter deliver~ 3. Service Type ~rtified Mail [] Registered [] Insured Mail [] Express Mail [] Return Receipt for Merchandise [] C.O.D. 4. Restricted Delive~J? (Extra F~e) [] Yes 2. ArticleNurnber 7005 3110 0D03 0248 0211 (Transfer from service label) PS Form 3811, February 2004 Domeetlc Return Receipt 10359~02-M-1540 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTP. AE OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 8, 2008 rltY~ ~tld) cz~o3 oaq~tD~ll John Tintle East Coast Mines Rte2, Lewis Road East Quogue, NY 11942 Dear Mr. Tintle: This office has been informed that the following project has been completed and your bid bond/check can be released: 2008 Sand for ice Control Enclosed please find your bid bond/check no. 68839334 dated January 1, 2008. Thank you for your bid. Very truly yours, Deputy Town Clerk Encs. Postmark, · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: B. Received D. Is delivmy address d If YES, enter delivery address below: No ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1300 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 31,2008 John Tintle East Coast Mines Rte 2, Lewis Road East Quogue, NY 11942 Dear Mr. Tintle: Congratulations. At the regular Town Board meeting held on January 31, 2008, the Town Board accepted the bid of East Coast Mines for supplying sand for ice control to the Highway Department. A certified copy of the resolution is enclosed. The bid deposit will be returned to you at the end of the contract. Thank you for your bid. Very truly yours, Lynda M Bohn Deputy Town Clerk Ens. (Endorsement Required) ~ . Hare Total Postage & Fees ..................... · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. C, Date of Delivery lifferent flom item 1 ? [] Y6s If YES, enter delivery address below: [] No 3. Service Type 4, Restricted Delivery? (E~tra F~e) [] Yes 2. A~ticle Number (Transfer from service label) 7007 0710 0003 2876 3283 PS Form 3811, February 2004 Domestic Return Receipt ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net January 31, 2008 Anthony Barbato Barbato Nursery Corp 1600 Railroad Avenue Holbrook, NY 11741 Dear Mr. Barbato: At the regular Town Board meeting held on January 31, 2008, the Town Board accepted the bid of East Coast Mines for supplying sand for ice control to the Highway Department. A certified copy of the resolution is enclosed. Your bid deposit is being retumed to you. Thank you for your bid. Very truly yours, Lynda M Bohn Deputy Town Clerk Ens. m m m · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. · Pdnt your name and address on the mveme so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 2. Article Number (Transfer from service label) ... [] Agent [] Addressee D. Is delive~ address different from iteml.?~.~[Yes ive~C ~.Da~e o~f De~ If YES, enter delivery address below: [] No 3. 8ervi Type ~[fied Mail [] Express Mail [] Registered [] Return Rscelpt for Merchal~dlse [] Insured Mall [] C.O.D. 4. Restricted Delivery? (Extra Fee) [] Yes 7007 0710 0003 2876 3306 PS Form 3811, February 2004 Domestic Return Receipt 102595~2-M-1540 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 31, 2008 John Watral Watral Brothers Inc 45 Sou~ 4th Street Bay Shore, NY 11706 Dear Mr. Watral: At the regular Town Board meeting held on January 31, 2008, the Town Board accepted the bid of East Coast Mines for supplying sand for ice control to the Highway Department. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Bohn Deputy Town Clerk Ells. Southold Town Board - Letter Board Meeting of January 29, 2008 RESOLUTION 2008-129 ADOPTED Item # DOC ID: 3546 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-129 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 29, 2008: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of East Coast Mines in the amount of $14.25 per cubic .yard~ for supplying Bulk Sand for Ice Control and Highway Maintenance to the Highway Department for the 2008 calendar year~ all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Orlando, Councilman SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans ABSENT: Scott Russell Generated January 30, 2008 Page 19 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATIOlg OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 5~000 +/- c.¥. Purchase & Delivery of Screened Sand for Ice Control Bid Opening 1/24/08 10:00 A.M. John Watral Watral Brothers Inc. 45 South 4th St Bay Shore NY 11706 631-586-8300 $22.78 per Cubic Yard Anthony Barbato Barbato Nursery Corp 1600 Railroad Ave Holbrook NY 11741 631-285-6767 John Tintle East Coast Mines Rte2, Lewis Road East Quogue, NY 11942 (631)653-5445 $22.85 per Cubic Yard $1425 per Cubic Yard 01/10/2008 THU 16:27 FAX 002/003 PROPOSAL FORM Telcphon~: TO: NAME of BIDDER: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK llg?l MEMBERS OF TIlE BOARD: T~e undersigned as bidder, de~lares that the only prinoipals a~ named ~low; that this ~I is any o~ bidd~ for ~e a~o wo~; ~at k ~ in ~1 ~spa~ ~ ~d ~out ~ollusion or ~au~ and ~at on pcr~n a~t~g for or employed ~ &e a~m~tim~ · e peffom~m of ~ ~. or ~* suppli~ glnmg ~ ig or in my ~n of ~e ~fit ~emof; ~at he h~ c~e[ully ex~ed the con~gt dogum~ dn~: ~anea~ g, 2~8, including bidding ~uiretn~u, ;ann's=t, general and sp~ial conditions, specl~oafions, examination of the p~o~ work, and by S:lch oth~ mc~ ~ hc may ham ehmen, ~ to the conditions and requi~mants of the wo~; ~d ~ proposed md agrees that if his proposal be accepted he ~ll con,act to ~mish all m~erials: ~Rhlle apd Oellve~ of Sand Hltl~way P~onie Uan~ P~oeic, New York 11958 ~d all other wo~ in cad.fica ~e~i~ in a~ordance wi~ ~e ~ntmct ducummu, if an~, ~ep~cd by Peter Harris, SuperblY;dan1 of Highways 8au&old To~ H~way ~ P~ic ~e, Peconi~, New York, 11958, ~d ~all c~ply wi~ a~l the adulations contained the~in and will ~t~ thc we~ ~ di~ct~d ~ ~e Town, he will ~, in ~ll pa~ent the~o~ lls~ed ~low: ITEM $1: Purchase and Dellvet7 of Sand Thc put,has; of 5.000 cubic yards of screened sand, more. or less, as ma~ be needed, for Ice Control and Highway MaU~tenance for tho Highway. The above r~ferencod activities will be completed for stipulated per Cubic Yard price of: (written in words) / (written in numbbrs) / And he ~urther agrees that if thls proposal shall be accepted by the Town md thai ifhe shall r~fuso, fail or negloot to enter into a Contract pursuant to sum proposal and to the reqube, ments oflhe Town and shall tail tn give thc required security within th; tm (I0) days afar n~ice of the acceptance of said prOposal, shall have been deposited in fl~c mail addressed to him at the addn:ss givan in the proposal, that ha shall bc considered to hove abandoned the contract and the sum toptesentezl by lbo certified neck accompanying this proposal shall be forfeited to the Tom M Liquidated damages; otherwise the cestified check shall be returned to the bidder wilhin forty.five (45) days after the date of receiving tho bids. We the undersigned, further asrec thai this proposal is o formal bid and shall remain iN effect for aperiod of forty-five (45) day~, the Town will accept or reject this proposal or by mutual agr~ment may extend this time period, The undersigned hereby aclmowlcdg~s re;dpt of fire following addenda: Si~ature of Bidder: Telephone Number: 01/10/2008 ~ 16:27 ~003/005 STATEMENT OF NON-COLLUSION (To be completell I~y eaea I$ioller) In accordance with Section 1034 General Municipal Law, effective September I, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public deparlta~nt, agency, or official thereof or to a fore dislriat or any agency or official thereof for work or services performed or to be perfo~TnCd or goods sold or to be sold, shall contain the following stalelnent subscribed to by the bidder and uffirmed by such bidder as true under the penalties of perjury: non-collusive bidding ceni~cotion. A. By submission of this bid, each bidder and each person signing on behalf or an~ bidder certifies, and in the case of u joint bid, ceeb pa~ thmeto ~;ertit'ias aa to itu own organization, uiqdcr pcnah) of perjury, ~ to t¢ best of knowledgu und belief: (I) The prices in this bid have been arrived at independently without collusion, consallaeon, communication, or agreetaent, for the purpose of restricting competition, as to an)' mailer relating to such prices with any other bidder or any cotapufitor. (2) Unless otherwise requited by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly bo disclosed by [he bidder prior to opening, directly or indirectly, to any other bidder or to ~ competitor, (3) No attempt hu been m~le or will be made by the bidder to induce .an), other person, partnership, or corporation to submit or not to submit a bid for tl~ purl~ose ofras~ctlng eotapetition. The perSOn signing this bid er proposal certifies that he has fully informed himself regarding the ucct~racy of the statements contained in this eertifi~tion, and under the statements contained in this certification, and under the panalties or perjury, affirms the troth thereof, suoh p~ualties being applicable to :he bidder, as well as thc person signing in its behalf. That attached hereto (if a corporate bidder) is a cerlified copy of r~solutioa, authorizing the execution of this certificate by tho signature of this bid or prOposal on behalf of tho corporate bidder. and submit the big (Name o f signatory) RESOLUTION (Natae of Coq~otatim0 or proposal of this corporation for the following Purchase and Delivery 0fSaad Pccouic Lane, Pcconic, N~w York ] 1958 and to include in such bid or proposal the certificate as to non-collusion required by section on~htmdred4hree- d (103-d) of the General Municipal Law as tho acl and deed of such corporation, and for any inaccuracies or miss-staatetaents in such certificate this corporate bidder shall be liable under the penalties of perjury. The ~oregping is true and correct copy of the rasolttfion adopted by~_a'~..~_ ,t~'~4'~ Q[~',~J '~ ~ ~ ILl J, .... corp oration at a taunting of the Boazd of D rectors, held onthc // dayof ~(~l~,b~ . ,20..~ (SEAL OF TBE CORPOKATION) Laws of New York, 1~5 Ch. 75 I, Sec. 103-d, as amended & effective on September 1, 1965. Signature 01/t0/2008 TBU 16:28 [~ 001/003 LgGAL NOTICE NOTICE TO BIDDERS :' NOTICE IS HEREBY GIVEN, in accordance with the provision~ of Section 103 of thc General Municipal Law, that sealed bids arc sought and requested for the purchase and delivery of $,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the HighWay Department; Sand must be d¢liver~ to the Highway Dcparunem yard, Peconie L.~ne, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M, Monday through Friday, excluding holidays, with prior notification to thc Highway Department (631-734-5211 or 631-765-3140). The s~ded bids, together with a Non-Collmive Bid C~iflcate and bank draft or certified check in the amount of $100.00, w/Il be received by the Town Clerk of the Town o:[ Southold, at the Southold Town Hall, PO Box 1179, 53095 :Main Road, Southold, New York, until I0:00 A.M., Thursday, JANUARY: 24, 2008, at which time they will bc opened and read aloud in public. The Town Bom'd of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of thc Town Clerk. Thc bid p~ce ah'all not include any tax, federal, state, or local, from which the Town of Southold is exempt. Datcd: November 7, 2007 ELIZABETH A. NEVILI,E SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 24, 2008, AND FORWARD ONE (I) AFFIDAViT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk T/mos Super of Highways Brown's Letters Town Board Members Data Construction Burr¢llc's lnfm Services Town Atlorncy Dodge Reports Town Clerk's Baltetin Board PROPOSAL FORM NAME of C~ O.-.~- tt'c~ BIDDER: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 Telephone: TO: '-t ST MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any port/on of the profit thereof; that he has carefully examined the contract documents dated: January 7, 2008, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements &the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept, Peconic Lane, Peconic, New York 11958 and all other work in comlection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, ?econic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: Purchase and Delivery of Sand The purchase of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of: ,.~ (written in words) ._('~'J~.~-,~ ~-~/[td~'- ~ ~/ ~' (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Telephone Number: Date: STATEMENT OF NON-COLLUSION (To be completed by encl~ Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification, By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (l) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. Resolved that .~..[~'/~,f and submit the bid' (Name of signatory) RESOLUTION of the //{J/~ /~ ~...//~2.6c be authorized to sign (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is tree and correct copy of the resolution adopted by ['OCA~'lf~aL~' ~po~xq(x~ [t~C... _corporationatameetingoftheBoardofDirectors, held on the day of ,20__ (SEAL OF THE COKPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 10,2008 John Waltral Waltral Brothers Inc 45 South 4th Street Bay Shore, NY 11706 Dear Mr. Waltral: The Town Board of the Town of Southold has rejected any and all bids for the Bulk Sand 2008 bid. I am returning your check #3227859877 in the amount of $100.;00 and have enclosed the new bid specifications. Please feel free to submit a new bid to be opened January 24, 2008 at 10:00 a.m.. Thank you for your bid. Very truly yours, Lynda M Bohn Deputy Town Clerk Ens. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, JANUARY 24, 2008, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and ~vaive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 7, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 24, 2008, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suftblk Times Super of Highways Brown's Letters Town Board Members Data Construction Burrelle's Infor Services Town Attorney Dodge Reports Town Clerk's Bulletin Board PROPOSALFORM Date: SOUTHOLD TOWN BOARD TOWN HALL - $3095 MAIN ROAD SOUTHOLD, NEW YORK 11971 Telephone: TO: MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance &the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: January 7, 2008, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: 1TEM # 1: Purchase and Delivery of Sand The purchase of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of: ~"9 (writtefi in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids, We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: Address: Telephone Number: STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (l) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. Resolved that ]~(vYhot-~4 ~3.~}:~1'0 and submit the bid (Name of signatory) RESOLUTION of the ~I~L~kl) IXltlJ~ev'O1 C_13q9. be authorized to sign (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by OO~kl{~,~'l) dut~"30_~%l ~D, ~corporationatameetingoftheBoardofDirectors, held on the ~ ~ day of ~ ~o,x~:~. ~ ,20D0 . (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. ~, Signature LEGAL N0~i'ICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765 -3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, JANUARY 24, 2008, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 7, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 24, 2008, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Super of Highways Brown's Letters Town Board Members Data Construction Burrelle's Infor Services Town Attorney Dodge Reports Town Clerk's Bulletin Board #8668 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once a week for 1 week(s), successively, commencing on the 10th day of January, 2008. Principal Clerk Sworn to before me this NOTIC~ TO BIDDERS NOTICE IS II~I~J¥'GIV~N, in accordance with ~ pt~isions of Section 103 of the Geam~ Municipal Law, that sealed Mdc me ~ and mom, er Ii~ a~l~ be ~, for Ice Control and Highway Maintenance for the High,ray Depefiment. Sand must be delivered to the High- way Department yard. Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 EM., Monday through Friday, exchlding holidays, with prior notification to thc High- way Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town CleYk of the Town of Southold, at the Southold Town Haft, PO Box 1179, 53095 Main Road. Southold, New York, un61 10:00 A~M. ~nursday, JANUARY 24, ~ at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves file right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Soufilold to AH bids must be signed and sealed in envelopes plainly marked "Bid on the Office of. the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Dated: November 7, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK _8_~lT 1t10 NOTARY PUBLIC-STATE OF NEW YORK NO, 01.V06105050 Qualified in Sutlolk county ,~mm~slon Expires FebrUarY 25. 2006 Southold Town Board - Letter Board Meeting of January 15, 2008 RESOLUTION 2008-86 ADOPTED Item # DOC ID: 3486 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-86 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 15, 2008: WHEREAS the Town of Southold received no bids for leaf bags for the Southold Town Transfer Station, and WHEREAS the Town Board of the Town of Southold hereby rejects any and all bids for bulk sand for ice control, now therefor be it RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Southold Town Clerk to re-advertise to bid for the Bulk Sand and Leaf Bags. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANTMOUS] MOVER: Vincent Orlando, Councilman SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Orlando, Krupski .Ir., Evans, Russell ABSENT: Thomas H. Wickham Generated January 17, 2008 Page 8 Southold Town Board - Letter Board Meeting of December 18, 2007 RESOLUTION 2007-942 ADOPTED Item # DOC ID: 3379 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-942 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 18, 2007: RESOLVED that the Town Board of the Town of Southold hereby re[ects any and all bids received for the 2008 bulk sand and no bids were received for gasoline and removal of scrap tires, therefore, be it RESOLVED that the Town Clerk be authorized and directed to re-bid 2008 bulk sand, gasoline and removal of scrap tires. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: William P. Edwards, Councilman AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell Generated December 27, 2007 Page 22 ELIZABETH A. NEVIIJ~E TOWN CLERK REGISTRAR OF VITAL STATISTICS M~RRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork, net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD oo5 ooo John Waltral Waltral Brothers Inc 45 South 4th Street Bay Shore, NY 11706 January 1 O, 2008 Dear Mr. Waltral: The Town Board of the Town of Southold has rejected any and all bids for the Bulk Sand 2008 bid. I am returning your check #3227859877 in the amount of $100.;00 and have enclosed the new bid specifications. Please feel free to submit a new bid to be opened January 24. 2008 at 10:00 a.m.. Thank you for your bid Very truly yours, Lynda M Bohn Deputy Town Clerk Ens. ELIZABETH A. NEVIIJ,E TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF TIlE TOWN CLERK TOWN OF SOUTHOLD January 10, 2008 A. Barbato Barbato Nursery Corp 1600 Railroad Avenue Holbrook, NY 11741-2301 Dear Mr. Barbato: Your bid package arrived too late for the bid o~ening date of December 20, 2007 at 10:00 a.m.. I am returning you bid un-open along with the revised bid specifications. Please feel free to submit a new bid. Thankyou for your bid. Very truly yours, Lynda M Bohn Deputy Town Clerk Ens. · Complete Items 1, 2, and 3. ~Jso complete Item 4 if Restricted Delivery is desired. · Print your name and address on the reveme so that we can return the card to you. · Attach this card to the back of the mailplece, or on the front if space permits. 1. Article Addressed to: n Addressee B. Recked by ( Pdnt6d Name) Date of Delivery D~ilsbellve~yeddm~sdifferefltfTomitem 17 [] Yes If YES, enter delivery address below: [] No ~ET~d Mall [] Expres~ Mall 4. Restricted Delivery? (Extra F~e) [] Yes Article Number 2'm~n~r~wsen~e/j~ 7003 3110 0001~47 8628 PS Form 3811, February 2004 Domestic Return Receipt lO~a66r~q~'1540 UNITED STATES POSTAL SERVICE First-Class Mail Postage & Fees Paid usPs Permit No. G-lO · Sende~ Please print your name, address, and ZIP+4 in this box ° OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD ELIZABETH A. NEVILLE, TOWN CLERK PO. BOX 1179 SOUTHOLD, NEW YORK 11971 · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery Is desired. · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpisoe, or on the front if space permits. 1. Article Addreesed to: D. Is delive~ address di~ fTom item l? f-I Yes if YES, enter delivery address below: [] No ~CerGfled Mall [] Express Mall [] Registered I-1 Return Recaipt for Merchandise [] Insured Mail [] C.O.D. Article Number ~rm~s~om~ 7003 3110 0001 ~,~kT~ 8635 PS Form 3811, February 2004 Domestic Rstum Receipt 1025~5-02-M-1540 · Sender, Please print your name, address Paid am3-;~l~+4 in th~'tfo~" OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD ELIZABETH A. NEVILLE, TOWN CLERK PO. BOX 1179 SOUTHOLD, NEW YORK 11971 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, JANUARY 24, 2008, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 7, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 24, 2008, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Super of Highways Brown's Letters Town Board Members Data Construction Burrelle's Infor Services Town Attorney Dodge Reports Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~T~. day of ~.~, 2008, she affixed a notice of which the annexed printed notice isht tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2008 Sand- 1/24/08 10:00 a.m. ffJ~lizab~th A. Nevill~ Southold Town Clerk Sworn before m~this r~7 ~Y °f ~-~I~' 2~j ~' ~o[dr3 public LYNDA M. BOHN NOTARY PUBLIC, State of Ne~ No. 01 BO6020932 (3ualified in Suffolk Coun~ Term Expires March 8, 20 PROPOSAL FORM Date: NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: January 7, 2008, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: Purchase and Delivery of Sand The purchase of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price off (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: Address: Telephone Number: Date: STATEMENT OF NON-COLLUSION (rico be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and beliefi (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that and submit the bid (Name of signatory) of the (Name of Corporation) be authorized to sign or proposal of this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by .corporation at a meeting of the Board of Directors, held on the day of ,20__ (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 · Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734 5211 Fax (631) 765 1750 To; From: Re: Date: Elizabeth Nevel / Town Clerk Peter W. Harris / Hwy. Superintendent Sand Bid 12 / 31/07 Dear Betty: I have reviewed the most recent Sand Bids that the town received from the prospective bidders. It is my opinion that the mounts that were bid are to high. I request that the Town re-bid the Sand Bid again for the purchase and delivery for 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. If you have any questions, please do not hesitate to contact me. Respejxfolly yours, , Peter W. Harris ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 1 I, 2007 John Watral Watral Brothers Inc 45 South 4~h Street Bay Shore, NY 11706 Dear Mr. Watral: The Town Board has rejected all bids received for Bulk Sand 2008. A new bid has been set for December 20, 2007. I have enclosed those specifications and returned you original bid check. Please re-submit you bid according to the new specs. Thank you. Very truly yours, Deputy Town Clerk EllS. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and deliver~ of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765 -3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 20, 2007, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 7, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 13, 2007, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suftblk Times Super of Highways Brown's Letters Town Board Members Data Construction Burrelle's Infor Services Town Attorney Dodge Reports Town Clerk's Bulletin Board PROPOSAL FORM Date: BIDDER: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 Telephone: TO: MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance &the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: November 7, 2007, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: Purchase and Delivery of Sand The purchase of l 0,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activitie,~ will be completed for the stipulatedper Cubic Yard price of: ~J~/~-/-t/ ~1~5'.,./~/0 k/~/~,~ ~t7 (written in words) ~--t.-.-'-, · (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder:~.~~ * Address: Oate: d3ae IY 7 // STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as tree under the penalties of perjury; non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that _~_O~lrl /_~c.c~f(~l ofthe ~&~f o.~l ~/Lv~ be authorized to sign and submit the bid (Name of signatory) (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by _corporation at a meeting of the Board of Directors, held on the day of ,20~__ (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. #8641 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once a week for 1 week(s), successively, commencing on the 13th day of December, 2007. Principal Clerk Sworn to before me this day of ~c"~ ~C j , 2007 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in ac- cordance with the provisions of Sectiou 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 10,000 cu- bic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the High- way Department yard. Peconic Lane, Pe conic, New York, between the hours of 7::0(~. and 3:30 p.m., Monday through Frick[y, excluding holidays,with prior no- tification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified cheek in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York. un ti110:00 a.m., Thursday, December 20, 2007, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, ~tale~ or local, from which the Town of South- old is exempt, Dated: November 7. 2007. ELIZABETH A. NEVILLE SOtJTHOLD TOWN CLERK 8641-1T 12/13 CHRISTINA VOLINSKI PUBLIC-STATE OF NEW YORK NO, 01-VO610fi0~0 C~ua~l~lea In suffolk County '~mn~l~on SxoIres Fal:~ruary 28, 2008 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765 -3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 20, 2007, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 7, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 13, 2007, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Super of Highways Brown's Letters Town Board Members Data Construction Burrelle's Infor Services Town Attorney Dodge Reports Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the \ zo day of ~ ,2007, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Somhold, New York. Bulk Sand Rebid- 12/20/07 10:00 am -- ~-~i~abe:th A. Neville Southold Town Clerk Sworn before me this I~ day of'~t~.g~ , 2007. Notary Public LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01 B06020932 Qualified in Suffolk Count~. Term Expires March 8, 20 ~ PROPOSAL FORM Date: NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: November 7, 2007, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: Purchase and Delivery of Sand The purchase of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of: (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required securily within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date &receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period, The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: Address: Telephone Number: Date: STATEMENT OF NON-COLLUSION (To he completed hy each Bidder) In accordance with Section 103-d General Municipal Law, effective September l, 1966, every bid or proposal hereafter made to a political subdivision &the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the troth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that and submit the bid ofthe be authorized to sign (Name of signatory) (Name of Corporation) or proposal &this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by. .corporation at a meeting of the Board of Directors, held on the day of ,20__ (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 $outhold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork, net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 11, 2007 Anthony Barbato Barbato Nursery Corp 1600 Railroad Avenue Holbrook, NY 11741 Dear Mr. Barbato: The Town Board has rejected all bids received for Bulk Sand 2008. A new bid has been set for December 20, 2007. I have enclosed those specifications and returned you original bid check. Please re-submit you bid according to the new specs. Thank you. Very truly yours, Lynda M Bohn Deputy Town Clerk mBS. Postage Certified Fee Return Reciept Fee (Endorsement Required) Restricted Delivo~ Total Postage & Fees rTe ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 11, 2007 John Watral Watral Brothers Inc 45 South 4~' Street Bay Shore, NY 11706 Dear Mr. Watrah The Town Board has rejected all bids received for Bulk Sand 2008. A new bid has been set for December 20, 2007. I have enclosed those specifications and returned you original bid check. Please re-submit you bid according to the new specs. Thank you. Ells. Very truly yours, L! a~M Bohn Deputy Town Clerk Postage Certified Fee Return Reciept Fee (Endorsement Required) Restricted Delivery Fee (Endorsement Required) Total Postage & Fees '~t~-~ot, Apt~ -~o~ .............................. [or OBoxNo, US S,O'U,, q I city, ~}~tej ££,6;. ............................................................... ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork, net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 10~000+/- c¥ Purchase & Delivery of Screened Sand for lee Control Bid Opening 12/6/07 10:00 A.M. John Watral Watral Brothers Inc. 45 South 4th St Bay Shore NY 11706 631-586-8300 $194,500.00 Anthony Barbato Barbato Nursery Corp 1600 Railroad Ave Holbrook NY 11741 631-285-6767 $232,500 PROPOSALFORM Date: ! 2/95/97 NAME0fWatral Brothers Inc BIDDER: 45 South 4th Street Telephone:(631) 586-8300 Bay Shore, NY 11706 TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fi'aud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: November 7, 2007, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: Purchase and Delivery of Sand The purchase of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated "lump sum" of: One Hundred Ninety Four Thousand Five Hundred. /9~,~0~9 (written in words) Dollars (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days al*er the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature ~ of Bidder: Address: 45 South 4th Street Telephone Bay Shore NY 1 1706 Number: ( 63 8300 Date: 12/05/07 STATEMENT OF NON-COLLUSION (To be complete~l I~y each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restxicting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that .John lgat-rn 1 and submit the bid (Name of signatory) ofthe~= ~-,-= 1 n*-,-,~-h~ be authorized to sign .............. rs Inc (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by Watra! Brothers Inc _corporationatameetingoftheBoardofDirectors, held on the day of ,20__ (SEAL OF ]'HE CORPORATION) 1,aws of New York, 1965 Ch. 751, Sec. 103-d, as amended effective on September 1, 1965. Signature PROPOSAL FORM Date: NAME of '~/~CI.~-~-~ ~,~kJt.~?o~ ~e~ BIDDER: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK !1971 Telephone: TO: MEMBERS OF THE BOARD: The undersigned as bidder, declares that thc only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of thc contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: November 7, 2007, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # l: Purchase and Delivery of Sand The purchase of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated "lump sum" of: (written in words) ~ ~::~ce~ ~a_qe<lt ~ [ OtO00 C.,~l. yd~ . (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (I 0) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature ~.~~ of Bidder: (~~ Address: e Telephone Number: Date: STATEMENT OF NON-COLLUSION ('ro be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and beliefi (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. Resolved that I4'flt'kor~u and submit the bid (Name of signatory) RESOLUTION of the "'~bo..4-o ~-~.3 (Name of Corporation) be authorized to sign or proposal of this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is tree and correct copy of the resolution adopted by ~¢~"~o ~..[~o-~50~.j ~o~9 .corporationatameetingoftheBoardofDirectors, held onthe 2.1~'n~ dayof ~-l,O~'t,r~-~'~ ,20~ (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. ,~ ' ' ~ -...~.,~,.. #8604 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once a week for 1 week(s), successively, commencing on the 29th day of November, 2007. Principal Clerk Sworn to before me this ~0 dayof /'~' 2007 NOTICE TO BIDDERS NOTICE IS HEREBY G1VEN.in ac- cordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 10,000 cu- bic yards of screened sand, more, or less. as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be debvered to the High- way Department yard, Pe¢onic Lane, Pc - conic, New York, between the hours of 7:00 A.M. and 3:30 RM., Monday through Friday, excluding holidays, with prior no- tification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the S6uthold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M. Thmsday, December 6,2007, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right ~ re~t any and all bids and waive any ann alt informalities in any bid should it be deemed in the best interest of the Town of Southold to do All bids must be sig~d and sealed in envelopes pta~l S~ee~ed S~ml', and mlml~ed to the Offic~ of the Town Clerk. The bid price LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 10,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 6, 2007, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 7, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 29, 2007, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Super of Highways Brown's Letters Town Board Members Data Construction Burrelle's Infor Services Town Attorney Dodge Reports Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly swom, says that on the ~a~ day of _0c4rok~' ,2007, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2008 Sand -- 0-~l~zabeth'~f Neville Southold Town Clerk Sworn before me this Iq day of t~a~-o~ , 2007. ~'~ N~tar~ Public - LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01 BO6020932 Qualified in Suffo[k Count~ Term Expires March 8, PROPOSALFORM Date: NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: November 7, 2007, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Sand Highway Dept. Peconie Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment there&as listed below: ITEM # 1: Purchase and Delivery of Sand The purchase of 10,000 cubic yards of screened sand, more, or less, as may be needed, for lce Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated "lump sum" of: (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice &the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: Address: Telephone Number: Date: STATEMENT OF NON-COLLUSION (To be completed b~ each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that and submit the bid (Name of signatory) ofthe (Name of Corporation) be authorized to sign or proposal of this corporation for the following Project: Purchase and Delivery of Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of ,20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature Southold Town Board - Letter Board Meeting of November 7, 2007 RESOLUTION 2007-851 ADOPTED Item # 11 DOC ID: 3285 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-851 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 7, 2007: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2008: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal/Disposal of Household Hazardous Waste Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage ,Bags Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANZNOUS] MOVER: William P. Edwards, Councilman SECONDER: Daniel C. Ross, Councilman AYES: Krupski .Ir., Edwards, Ross, Wickham, Evans, Russell Generated November 9, 2007 Page 16