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HomeMy WebLinkAboutLeaf BagsPostage $ Certified Fee '/,*' Postm&rk Return Receipt Fee Here (Endorsement Required} Restricted Delivery Fee (Endorsement Required) Total Postage & Fees · Complete items 1,2, and 3. Also complete item 4 if Restricted Delivery is desired. · Print your name and address on the mveme so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: [] Agent [] Addressee ~y ( Printed Name) C. Date of Delivery []Yes address below: [] NO [] EXbr~S Mall [] Registered D Return Receipt for Merchandise [] Insured Mail [] C.O.D. 4. Restricted Deliver/? (Extra F~e) [] Yes 2. Article Number 7007 0710 0003 2876 3580 (Transfer from service label. PS Form 3811, February 2004 Domestic Return Receipt 102595-02-M-1540 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor thfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 8, 2008 rlOO'~ OTld>0C~ ai':8"/6, 3~o~ Pabco Industries LLC 166 Frelinghuysen Avenue Newark, NJ 07114 Dear Sir: This office has been informed that the following project has been completed and your bid bond/check can be released: 2007 Leaf Bags Enclosed please find your bid bond/check no. 0961093 dated January 7, 2007. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Encs. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of Biodegradable Paper Leaf Bags by the Town of Southold for Calendar Year 2008. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, JANUARY 24, 2008 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Leaf Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 7, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 10, 2008 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the rl'rg day of~, 2007, she affixed a notice of which the annexed printed notice is a'tme copy, in ~ proper and substantial . ,~ . x manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2008 Leaf bags- 1/24/08 10:00 a.m. (~izabe{h A. Nev-iile--- Southold Town Clerk Sworn before m~h~is q*{ day of~, 2007. X"Notal'y Public LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01 BO6020932 Qualified in Suffolk County Term Expires March 8, Southold Town Board - Letter Board Meeting of January 15, 2008 RESOLUTION 2008-86 ADOPTED Item # DOC ID: 3486 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-86 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 15, 2008: WHEREAS the Town of Southold received no bids for leaf bags for the Southold Town Transfer Station, and WHEREAS the Town Board of the Town of Southold hereby rejects any and all bids for bulk sand for ice control, now therefor be it RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Southold Town Clerk to re-advertise to bid for the Bulk Sand and Leaf Bags. Elizabeth A. Neville Southoid Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Orlando, Councilman SECONDER: Albert Krupski Ir., Councilman AYES: P, uland, Orlando, Krupski Jr., Evans, Russell ABSENT: Thomas H. Wickham Generated January 17, 2008 Page 8 #8667 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once a week for 1 ..... week(s), successively, commencing on the 10th dayof January, 2008. Principal Clerk Sworn to before me this NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Sec- tion 103 of the General Municipal Law, ed or the purchase of Biodegradable P~.- per Leaf Bags by the Town of Southold for Calendar Year 2008. Specifications and bid proposal form may be obtained at thc Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, So'uthold, New York · The sealed bid, together with a Non- collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New Yorl~, tmtil 10:00 AM., Thmeday, JANUARY 24, 200S at which time they.will be opened and read aloud m public, l~e Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deen~d in the best in- terest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Leaf Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or lo- cal, from which the Town of Southold is exempt. Dated: November 7,2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK No. 01-V06105050 Qualified In Suffolk County ~' omrntsslon Expires February 28, 2008 BIODEGRADABLE LEAF BAG SPECIFICATIONS BAG SIZE: · Volume: 30-gallon · Dimensions: 16"x12"x35" MATERIALS: · 2-ply, each ply 50# kraft paper, each ply wet strength treated · Adhesive on for bottom-seal shall consist of special non-toxic, moisture resistant glue · Inks must be water-based, and comply with environmental standards for inks set by the New England Governors Conference PACKAGING: · Bags shall be packaged in bundles consisting of 5 bags per bundle; bags must be folded and each bundle of 5 bags must be strapped individually; Up to 10 (ten) 5-count bundles may be packaged together (50 bags). · Bundles shall be shipped on standard pallets PRINTING: Town of Southold artwork shall be printed on one side of each bag (see attached) A clearly discemable dotted line shall run along the width of the artwork side of each bag, not more than 3-3/4 inches from the top of the bag; Immediately above the dotted line shall be the following text, centered above the line: -- "FILL TO THIS LINE" · Immediately below the dotted line shall be the following 2 lines of text, each centered below the line: -- Ist line: "TO CLOSE BAG, ROLL DOWN AND CRIMP -- 2nd line: "IF NECESSARY, STAPLE OR TAPE TO CLOSE SECURELY (USE MASK1NG OR OTHER PAPER TAPE ONLY - NO PLASTIC TAPE)" · All lines of text to be in CAPS. UPC "BAR" CODE: · A UPC "Bar" code for price scanning shall be included on the bottom gusset of each bag. COLOR: · All printing and artwork to be in RED. QUANTITY: The Town seeks bids for each of the following amounts of Biodegradable Paper Leaf Bags. NOTE: The mounts sought below are for informational purposes to assist the Town in its purchasing decision. The Town, however, does not commit herein to purchase or order a specific quantity of bags. Quantity Price per Bag 25,000 25,000- 50,000 50,000 - 65,000 66,000 or Truckload Quantity DELIVERY: Quantity (if other than 66,000 per Truckload) · Not more than 45 days from final approval of Town-supplied artwork. OTHER: All prices quoted are FOB, Cutchogue, NY. The Town retains the option to pick up all or part of any order from the vendor's facility. For this reason, vendor must be capable of maintaining bag inventory at a location not more than 120 miles from Town's delivery location. TOWN OF SOUTHOLD LEAF BAGS · REQUIRED FOR ALL BAGGED LEAVES PLACED OUT FOR PICK-UP BY THE TOWN HIGHWAY DEPARTMENT · FOR LEAVES ONLY - HOLDS UP TO 60 LBS · MADE OF HEAVY DUTY, WET-STRENGTH, BIODEGRADABLE PAPER · KEEPS LEAVES AND COMPOST CLEAN AND FREE OF PLASTIC SOUTHOLD TOWN'S LEAF COMPOSTING PROGRAM - FOR A BETTER SOUTHOLD! The Southold Town Solid Waste Management District NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON 2008 Leaf Bags #8618 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once a week for 1_~ week(s), successively, commencing on the 29th day of November, 2007. Principal Clerk Sworn to before me this 30 day of )~/' 2007 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Sec tion I03 of the General Municipal Law, that sealed bids are soughl and request. ed or the purchase of Biodegradable Pa- per Leaf Bags by the Town of Southold for Calendar Year 2008. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold. Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid~ together with a Non- collusive Bid Certificate and bank draft or certified check in the amount of $100.00, wiII be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 AAM. Thursday, December 13, 2007 at wifieh time'they will be opened and read aloud in pubhc. Thc Town Board of the Town of Southold reserves the right to reject any and ail bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Rid on Leaf Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax. federal, state, or local, from which the Town of Southold is ex- empt. Dated: November 7.20fi7 ELIZABETH NEVILLE TOWN CLERK 8618 1T 11/29 CHRISTINA VOLtHS~I PtiBLtC.ST,','T=,S. OF HEW YORK NO, 01-vo6105030 c~U~i!l~d if~ Suiio[x County LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of Biodegradable Paper Leaf Bags by the Town of Southold for Calendar Year 2008. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 13, 2007 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Leaf Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 7, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 29, 2007 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~ day of ~.Du~ ,2007, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid: 2008 Leaf Bags (~lizabeth A~eville - - Southold Town Clerk Sworn before me this ._~day of ~o~, 2007. ~'/ ~otary Public LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01 BO6020932 Qualified in Suffolk Coun.~ Term Expires March 8, 20 BIODEGRADABLE LEAF BAG SPECIFICATIONS BAG SIZE: · Volume: 30-gallon · Dimensions: 16"x 12"x 35" MATERIALS: · 2-ply, each ply 50# kraft paper, each ply wet strength treated · Adhesive on for bottom-seal shall consist of special non-toxic, moisture resistant glue · Inks must be water-based, and comply with environmental standards for inks set by the New England Governors Conference PACKAGING: · Bags shall be packaged in bundles consisting of 5 bags per bundle; bags must be folded and each bundle of 5 bags must be strapped individually; Up to 10 (ten) 5-count bundles may be packaged together (50 bags). · Bundles shall be shipped on standard pallets PRINTING: Town of Southold artwork shall be printed on one side of each bag (see attached) A clearly discemable dotted line shall run along the width of the artwork side of each bag, not more than 3-3/4 inches from the top of the bag; Immediately above the dotted line shall be the following text, centered above the line: -- "FILL TO THIS LINE" · Immediately below the dotted line shall be the following 2 lines of text, each centered below the line: -- 1st line: "TO CLOSE BAG, ROLL DOWN AND CRIMP -- 2na line: "IF NECESSARY, STAPLE OR TAPE TO CLOSE SECURELY (USE MASKING OR OTHER PAPER TAPE ONLY - NO PLASTIC TAPE)" ? · All lines of text to be in CAPS. UPC "BAR" CODE: · A UPC "Bar" code for price scanning shall be included on the bottom gusset of each bag. COLOR: · All printing and artwork to be in RED. QUANTITY: The Town seeks bids for each of the following amounts of Biodegradable Paper Leaf Bags. NOTE: The amounts sought below are for informational purposes to assist the Town in its purchasing decision. The Town, however, does not commit herein to purchase or order a specific quantity of bags. Quantity Price per Bag 25,000 25,000- 50,000 50,000 - 65,000 66,000 or Truckload Quantity DELIVERY: Quantity (if other than 66,000 per Truckload) · Not more than 45 days from final approval of Town-supplied artwork. OTHER: All prices quoted are FOB, Cutchogue, NY. The Town retains the option to pick up all or part of any order from the vendor's facility. For this reason, vendor must be capable of maintaining bag inventory at a location not more than 120 miles from Town's delivery location. TOWN OF SOUTHOLD LEAF BAGS · REQUIRED FOR ALL BAGGED LEAVES PLACED OUT FOR PICK-UP BY THE TOWN HIGHWAY DEPARTMENT · FOR LEAVES ONLY - HOLDS UP TO 60 LBS · MADE OF HEAVY DUTY, WET-STRENGTH, BIODEGRADABLE PAPER · KEEPS LEAVES AND COMPOST CLEAN AND FREE OF PLASTIC SOUTHOLD TOWN'S LEAF COMPOSTING PROGRAM - FOR A BETTER SOUTHOLD! The Southold Town Solid Waste Management District NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond fumished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Leaf Bags Southold Town Board - Letter Board Meeting of November 7, 2007 RESOLUTION 2007-851 ADOPTED Item # 11 DOC ID: 3285 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-851 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 7, 2007: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2008: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal/Disposal of Household Hazardous Waste Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage ,Bags Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Edwards, Councilman SECONDER: Daniel C. Ross, Councilman AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell Generated November 9, 2007 Page 16