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Return Receipt Fee Here
(Endorsement Required}
Restricted Delivery Fee
(Endorsement Required)
Total Postage & Fees
· Complete items 1,2, and 3. Also complete
item 4 if Restricted Delivery is desired.
· Print your name and address on the mveme
so that we can return the card to you.
· Attach this card to the back of the mailpiece,
or on the front if space permits.
1. Article Addressed to:
[] Agent
[] Addressee
~y ( Printed Name) C. Date of Delivery
[]Yes
address below: [] NO
[] EXbr~S Mall
[] Registered D Return Receipt for Merchandise
[] Insured Mail [] C.O.D.
4. Restricted Deliver/? (Extra F~e) [] Yes
2. Article Number 7007 0710 0003 2876 3580
(Transfer from service label.
PS Form 3811, February 2004 Domestic Return Receipt 102595-02-M-1540
ELIZABETH A. NEVILLE, RMC, CMC
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.nor thfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
December 8, 2008
rlOO'~ OTld>0C~ ai':8"/6, 3~o~
Pabco Industries LLC
166 Frelinghuysen Avenue
Newark, NJ 07114
Dear Sir:
This office has been informed that the following project has been completed and
your bid bond/check can be released:
2007 Leaf Bags
Enclosed please find your bid bond/check no. 0961093 dated January 7, 2007.
Thank you for your bid.
Very truly yours,
Lynda M Rudder
Deputy Town Clerk
Encs.
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section
103 of the General Municipal Law, that sealed bids are sought and requested or the
purchase of Biodegradable Paper Leaf Bags by the Town of Southold for Calendar
Year 2008. Specifications and bid proposal form may be obtained at the Office of the
Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,
New York 11971.
The sealed bid, together with a Non-collusive Bid Certificate and bank draft or
certified check in the amount of $100.00, will be received by the Town Clerk, at the
Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M.,
Thursday, JANUARY 24, 2008 at which time they will be opened and read aloud in
public. The Town Board of the Town of Southold reserves the right to reject any and all
bids and waive any and all informalities in any bid should it be deemed in the best
interest of the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on Leaf
Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any
tax, federal, state, or local, from which the Town of Southold is exempt.
Dated: November 7, 2007
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON JANUARY 10, 2008 AND FORWARD ONE (1)
AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,
TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971.
Copies to the following:
The Suffolk Times
Town Board Members
Town Attorney
Dodge Reports
Brown's Letters
Burrelle's Information Services
Town Clerk's Bulletin Board
Solid Waste Coordinator Bunchuck
STATE OF NEW YORK )
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being
duly sworn, says that on the rl'rg day of~,
2007,
she
affixed
a
notice of which the annexed printed notice is a'tme copy, in ~ proper and substantial
. ,~ . x
manner, in a most public place in the Town of Southold, Suffolk County, New York, to
wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York.
2008 Leaf bags- 1/24/08 10:00 a.m.
(~izabe{h A. Nev-iile---
Southold Town Clerk
Sworn before m~h~is
q*{ day of~, 2007.
X"Notal'y Public
LYNDA M. BOHN
NOTARY PUBLIC, State of New York
No. 01 BO6020932
Qualified in Suffolk County
Term Expires March 8,
Southold Town Board - Letter
Board Meeting of January 15, 2008
RESOLUTION 2008-86
ADOPTED
Item #
DOC ID: 3486
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2008-86 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JANUARY 15, 2008:
WHEREAS the Town of Southold received no bids for leaf bags for the Southold Town
Transfer Station, and
WHEREAS the Town Board of the Town of Southold hereby rejects any and all bids for bulk
sand for ice control, now therefor be it
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Southold Town Clerk to re-advertise to bid for the Bulk Sand and Leaf Bags.
Elizabeth A. Neville
Southoid Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Vincent Orlando, Councilman
SECONDER: Albert Krupski Ir., Councilman
AYES: P, uland, Orlando, Krupski Jr., Evans, Russell
ABSENT: Thomas H. Wickham
Generated January 17, 2008 Page 8
#8667
STATE OF NEW YORK)
) SS:
COUNTY OF SUFFOLK)
Karen Kine of Mattituck, in said county, being duly sworn, says that she is
Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at
Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that
the Notice of which the annexed is a printed copy, has been regularly published in
said Newspaper once a week for 1 ..... week(s), successively, commencing on the
10th dayof January, 2008.
Principal Clerk
Sworn to before me this
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in
accordance with the provisions of Sec-
tion 103 of the General Municipal Law,
ed or the purchase of Biodegradable P~.-
per Leaf Bags by the Town of Southold
for Calendar Year 2008. Specifications
and bid proposal form may be obtained
at thc Office of the Town Clerk, Town
of Southold, Town Hall, PO Box 1179,
53095 Main Road, So'uthold, New York
· The sealed bid, together with a Non-
collusive Bid Certificate and bank draft
or certified check in the amount of
$100.00, will be received by the Town
Clerk, at the Southold Town Hall, 53095
Main Road, Southold, New Yorl~, tmtil
10:00 AM., Thmeday, JANUARY 24,
200S at which time they.will be opened
and read aloud m public, l~e Town
Board of the Town of Southold reserves
the right to reject any and all bids and
waive any and all informalities in any
bid should it be deen~d in the best in-
terest of the Town of Southold to do so.
All bids must be signed and sealed
in envelopes plainly marked "Bid on
Leaf Bags", and submitted to the Office
of the Town Clerk. The bid price shall
not include any tax, federal, state, or lo-
cal, from which the Town of Southold is
exempt.
Dated: November 7,2007
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
CHRISTINA VOLINSKI
NOTARY PUBLIC-STATE OF NEW YORK
No. 01-V06105050
Qualified In Suffolk County
~' omrntsslon Expires February 28, 2008
BIODEGRADABLE LEAF BAG SPECIFICATIONS
BAG SIZE:
· Volume: 30-gallon
· Dimensions: 16"x12"x35"
MATERIALS:
· 2-ply, each ply 50# kraft paper, each ply wet strength treated
· Adhesive on for bottom-seal shall consist of special non-toxic, moisture
resistant glue
· Inks must be water-based, and comply with environmental standards for
inks set by the New England Governors Conference
PACKAGING:
· Bags shall be packaged in bundles consisting of 5 bags per bundle; bags
must be folded and each bundle of 5 bags must be strapped individually;
Up to 10 (ten) 5-count bundles may be packaged together (50 bags).
· Bundles shall be shipped on standard pallets
PRINTING:
Town of Southold artwork shall be printed on one side of each bag (see
attached)
A clearly discemable dotted line shall run along the width of the
artwork side of each bag, not more than 3-3/4 inches from the top of the
bag;
Immediately above the dotted line shall be the following text,
centered above the line:
-- "FILL TO THIS LINE"
· Immediately below the dotted line shall be the following 2 lines of
text, each centered below the line:
-- Ist line: "TO CLOSE BAG, ROLL DOWN AND CRIMP
-- 2nd line: "IF NECESSARY, STAPLE OR TAPE TO CLOSE
SECURELY (USE MASK1NG OR OTHER PAPER TAPE
ONLY - NO PLASTIC TAPE)"
· All lines of text to be in CAPS.
UPC "BAR" CODE:
· A UPC "Bar" code for price scanning shall be included on the bottom
gusset of each bag.
COLOR:
· All printing and artwork to be in RED.
QUANTITY:
The Town seeks bids for each of the following amounts of Biodegradable Paper Leaf
Bags.
NOTE: The mounts sought below are for informational purposes to assist the
Town in its purchasing decision. The Town, however, does not commit herein to
purchase or order a specific quantity of bags.
Quantity
Price per Bag
25,000
25,000- 50,000
50,000 - 65,000
66,000 or Truckload Quantity
DELIVERY:
Quantity (if
other than
66,000 per
Truckload)
· Not more than 45 days from final approval of Town-supplied artwork.
OTHER:
All prices quoted are FOB, Cutchogue, NY.
The Town retains the option to pick up all or part of any order from the vendor's
facility. For this reason, vendor must be capable of maintaining bag inventory at
a location not more than 120 miles from Town's delivery location.
TOWN OF SOUTHOLD
LEAF BAGS
· REQUIRED FOR ALL BAGGED LEAVES
PLACED OUT FOR PICK-UP BY THE TOWN
HIGHWAY DEPARTMENT
· FOR LEAVES ONLY - HOLDS UP TO 60 LBS
· MADE OF HEAVY DUTY, WET-STRENGTH,
BIODEGRADABLE PAPER
· KEEPS LEAVES AND COMPOST CLEAN AND FREE
OF PLASTIC
SOUTHOLD TOWN'S LEAF COMPOSTING
PROGRAM - FOR A BETTER SOUTHOLD!
The Southold Town Solid Waste Management District
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid.
Signed:
Print name
Corporate Title
(if any)
Company Name
Mailing Address
Phone Number
BID ON 2008 Leaf Bags
#8618
STATE OF NEW YORK)
) SS:
COUNTY OF SUFFOLK)
Karen Kine of Mattituck, in said county, being duly sworn, says that she is
Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at
Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that
the Notice of which the annexed is a printed copy, has been regularly published in
said Newspaper once a week for 1_~ week(s), successively, commencing on the
29th day of November, 2007.
Principal Clerk
Sworn to before me this
30 day of )~/' 2007
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in
accordance with the provisions of Sec
tion I03 of the General Municipal Law,
that sealed bids are soughl and request.
ed or the purchase of Biodegradable Pa-
per Leaf Bags by the Town of Southold
for Calendar Year 2008. Specifications
and bid proposal form may be obtained
at the Office of the Town Clerk, Town
of Southold. Town Hall, PO Box 1179,
53095 Main Road, Southold, New York
11971.
The sealed bid~ together with a Non-
collusive Bid Certificate and bank draft
or certified check in the amount of
$100.00, wiII be received by the Town
Clerk, at the Southold Town Hall, 53095
Main Road, Southold, New York, until
10:00 AAM. Thursday, December 13,
2007 at wifieh time'they will be opened
and read aloud in pubhc. Thc Town
Board of the Town of Southold reserves
the right to reject any and ail bids and
waive any and all informalities in any bid
should it be deemed in the best interest
of the Town of Southold to do so.
All bids must be signed and sealed in
envelopes plainly marked "Rid on Leaf
Bags", and submitted to the Office of
the Town Clerk. The bid price shall not
include any tax. federal, state, or local,
from which the Town of Southold is ex-
empt.
Dated: November 7.20fi7
ELIZABETH NEVILLE
TOWN CLERK
8618 1T 11/29
CHRISTINA VOLtHS~I
PtiBLtC.ST,','T=,S. OF HEW YORK
NO, 01-vo6105030
c~U~i!l~d if~ Suiio[x County
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section
103 of the General Municipal Law, that sealed bids are sought and requested or the
purchase of Biodegradable Paper Leaf Bags by the Town of Southold for Calendar
Year 2008. Specifications and bid proposal form may be obtained at the Office of the
Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,
New York 11971.
The sealed bid, together with a Non-collusive Bid Certificate and bank draft or
certified check in the amount of $100.00, will be received by the Town Clerk, at the
Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M.,
Thursday, December 13, 2007 at which time they will be opened and read aloud in
public. The Town Board of the Town of Southold reserves the right to reject any and all
bids and waive any and all informalities in any bid should it be deemed in the best
interest of the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on Leaf
Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any
tax, federal, state, or local, from which the Town of Southold is exempt.
Dated: November 7, 2007
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON NOVEMBER 29, 2007 AND FORWARD ONE (1)
AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,
TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971.
Copies to the following:
The Suffolk Times
Town Board Members
Town Attorney
Dodge Reports
Brown's Letters
Burrelle's Information Services
Town Clerk's Bulletin Board
Solid Waste Coordinator Bunchuck
STATE OF NEW YORK )
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being
duly sworn, says that on the ~ day of ~.Du~ ,2007, she affixed a
notice of which the annexed printed notice is a tree copy, in a proper and substantial
manner, in a most public place in the Town of Southold, Suffolk County, New York, to
wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York.
Bid: 2008 Leaf Bags
(~lizabeth A~eville - -
Southold Town Clerk
Sworn before me this
._~day of ~o~, 2007.
~'/ ~otary Public
LYNDA M. BOHN
NOTARY PUBLIC, State of New York
No. 01 BO6020932
Qualified in Suffolk Coun.~
Term Expires March 8, 20
BIODEGRADABLE LEAF BAG SPECIFICATIONS
BAG SIZE:
· Volume: 30-gallon
· Dimensions: 16"x 12"x 35"
MATERIALS:
· 2-ply, each ply 50# kraft paper, each ply wet strength treated
· Adhesive on for bottom-seal shall consist of special non-toxic, moisture
resistant glue
· Inks must be water-based, and comply with environmental standards for
inks set by the New England Governors Conference
PACKAGING:
· Bags shall be packaged in bundles consisting of 5 bags per bundle; bags
must be folded and each bundle of 5 bags must be strapped individually;
Up to 10 (ten) 5-count bundles may be packaged together (50 bags).
· Bundles shall be shipped on standard pallets
PRINTING:
Town of Southold artwork shall be printed on one side of each bag (see
attached)
A clearly discemable dotted line shall run along the width of the
artwork side of each bag, not more than 3-3/4 inches from the top of the
bag;
Immediately above the dotted line shall be the following text,
centered above the line:
-- "FILL TO THIS LINE"
· Immediately below the dotted line shall be the following 2 lines of
text, each centered below the line:
-- 1st line: "TO CLOSE BAG, ROLL DOWN AND CRIMP
-- 2na line: "IF NECESSARY, STAPLE OR TAPE TO CLOSE
SECURELY (USE MASKING OR OTHER PAPER TAPE
ONLY - NO PLASTIC TAPE)"
? · All lines of text to be in CAPS.
UPC "BAR" CODE:
· A UPC "Bar" code for price scanning shall be included on the bottom
gusset of each bag.
COLOR:
· All printing and artwork to be in RED.
QUANTITY:
The Town seeks bids for each of the following amounts of Biodegradable Paper Leaf
Bags.
NOTE: The amounts sought below are for informational purposes to assist the
Town in its purchasing decision. The Town, however, does not commit herein to
purchase or order a specific quantity of bags.
Quantity
Price per Bag
25,000
25,000- 50,000
50,000 - 65,000
66,000 or Truckload Quantity
DELIVERY:
Quantity (if
other than
66,000 per
Truckload)
· Not more than 45 days from final approval of Town-supplied artwork.
OTHER:
All prices quoted are FOB, Cutchogue, NY.
The Town retains the option to pick up all or part of any order from the vendor's
facility. For this reason, vendor must be capable of maintaining bag inventory at
a location not more than 120 miles from Town's delivery location.
TOWN OF SOUTHOLD
LEAF BAGS
· REQUIRED FOR ALL BAGGED LEAVES
PLACED OUT FOR PICK-UP BY THE TOWN
HIGHWAY DEPARTMENT
· FOR LEAVES ONLY - HOLDS UP TO 60 LBS
· MADE OF HEAVY DUTY, WET-STRENGTH,
BIODEGRADABLE PAPER
· KEEPS LEAVES AND COMPOST CLEAN AND FREE
OF PLASTIC
SOUTHOLD TOWN'S LEAF COMPOSTING
PROGRAM - FOR A BETTER SOUTHOLD!
The Southold Town Solid Waste Management District
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond fumished
herewith prior to the official opening of the bid.
Signed:
Print name
Corporate Title
(if any)
Company Name
Mailing Address
Phone Number
BID ON Leaf Bags
Southold Town Board - Letter Board Meeting of November 7, 2007
RESOLUTION 2007-851
ADOPTED
Item # 11
DOC ID: 3285
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-851 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
NOVEMBER 7, 2007:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk to advertise for bids for the following items for 2008:
Milk for the Human Resource Center
Purchase of Police Department Uniform Clothing
Cleaning of Police Department Uniform Clothing
Gasoline for Town Vehicles
Heating Fuel Oil for Town Buildings
Diesel Fuel Oil for Highway Department and Transfer Station
Bulk Ice Control Sand for the Highway Department
Removal/Disposal of Household Hazardous Waste
Removal of Scrap Tires from the Transfer Station
Town Brown Leaf Bags
Town Yellow Garbage ,Bags
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: William P. Edwards, Councilman
SECONDER: Daniel C. Ross, Councilman
AYES: Krupski Jr., Edwards, Ross, Wickham, Evans, Russell
Generated November 9, 2007 Page 16