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Home My WebLink AboutTB-11/05/2008 ELIZABETH A. NEVILLE Town Hall, 53095 Main Road TOWN CLERK PO Box 1179 Southold, NY 11971 REGISTRAR OF VITAL STATISTICS Fax (631) 765-6145 MARRIAGE OFFICER Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER southoldtown.northfork.net FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK SOUTHOLD TOWN BOARD REGULAR MEETING MINUTES November 5, 2008 7:00 PM A Regular Meeting of the Southold Town Board was held Wednesday, November 5, 2008 at the Meeting Hall, 53095 Main Road, Southold, NY. Supervisor Russell opened the meeting at 7:00 PM with the Pledge of Allegiance to the Flag. Call to Order 7:00 PM Meeting called to order on November 5, 2008 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Organization Title Status Arrived William Ruland Town of Southold Councilman Present Vincent Orlando Town of Southold Councilman Present Albert Krupski Jr. Town of Southold Councilman Present Thomas H. Wickham Town of Southold Councilman Present Louisa P. Evans Town of Southold Justice Present Scott Russell Town of Southold Supervisor Present Elizabeth A. Neville Town of Southold Town Clerk Present Patricia A. Finnegan Town of Southold Town Attorney Present I. Reports 1. North Fork Animal Welfare League September 30, 2007 & 2008 by Irwin & Odell, CPAs LLC II. Public Notices 1. NYSDEC Complete Application Plum Island Animal Disease Ctr Building November 5, 2008 Page 2 Minutes Southold Town Board Meeting III. Communications IV. Discussion 1. 9:00 A.M. - Jim McMahon Latimer Reef Lighthouse Proposal 2. 9:30 A.M. - Jeff Standish Deer Management Comprehensive Plan 3. Trustees/LWRP - Ressler’s Comments 4. 10:00 A.M. - Heather Lanza, Mark Terry Mattituck Inlet Marina Change of Zone Application 5. 10:30 A.M. - Heather Lanza Updated on meeting with Health Department 6. Multiple Principal Uses in Hamlet Business Zones per Supervisor Russell 7. Set Date & Time for Two Code Committee/Planing & Zoning Meetings - Residential Site Plan - Ag Site Plan - Wetland 8. Towing Fees 9. Fill Vacancy on Land Preservation Committee (resignation of Michelle Zaloom) 10. 12:00 P.M. - EXECUVIE SESSION - Melissa Spiro, Randy Parsons Potential Property Acquisition and value of potential purchase 11. Executive Session Matters concerning the Employment of Particular Persons 12. Lunch 13. Grant Permission to Chief Building Inspector Michael Verity and Town Engineer Jamie Richter to Assist Greenport Village in the Inspection of Derelict Buildings at Village’s Request November 5, 2008 Page 3 Minutes Southold Town Board Meeting 14. PLT Request for Support Letter Farm Grant Application Pledge of Allegiance SUPERVISOR RUSSELL: Okay, can I have everybody stand for the Pledge? Okay, what we are actually doing right now is wrapping up the public hearing on the Town budget as proposed to the public. After that will be the regular meeting of the Town Board. Tom is going to re-read for edification. Minutes Approval 15. RESOLVEDaccepts the minutes dated that the Town Board of the Town of Southold hereby : Tuesday, July 29, 2008 ? Vote Record - Acceptance of Minutes for July 29, 2008 4:30 PM Yes/Aye No/Nay Abstain Absent ? ? ? ? William Ruland Voter ???????? ? Vincent Orlando Voter Accepted ?????????? Accepted as Amended Albert Krupski Jr. Voter ?? Tabled ???????? Thomas H. Wickham Seconder ???????? Louisa P. Evans Initiator ???????? Scott Russell Voter 16. RESOLVEDaccepts the minutes dated that the Town Board of the Town of Southold hereby : Tuesday, August 12, 2008 ? Vote Record - Acceptance of Minutes for August 12, 2008 7:30 PM Yes/Aye No/Nay Abstain Absent ? ? ? ? William Ruland Voter ???????? Vincent Orlando Voter ? Accepted ?????????? Accepted as Amended Albert Krupski Jr. Voter ?? Tabled ???????? Thomas H. Wickham Seconder ???????? Louisa P. Evans Initiator ???????? Scott Russell Voter 17. RESOLVEDaccepts the minutes dated that the Town Board of the Town of Southold hereby : Tuesday, August 26, 2008 ? Vote Record - Acceptance of Minutes for August 26, 2008 4:30 PM Yes/Aye No/Nay Abstain Absent ? ? ? ? William Ruland Voter ???????? ? Vincent Orlando Voter Accepted ?????????? Accepted as Amended Albert Krupski Jr. Voter ?? Tabled ???????? Thomas H. Wickham Seconder ???????? Louisa P. Evans Initiator ???????? Scott Russell Voter 18. November 5, 2008 Page 4 Minutes Southold Town Board Meeting RESOLVEDaccepts the minutes dated that the Town Board of the Town of Southold hereby : Monday, October 27, 2008 ? Vote Record - Acceptance of Minutes for October 27, 2008 9:00 AM Yes/Aye No/Nay Abstain Absent ? ? ? ? William Ruland Voter ???????? Vincent Orlando Voter ? Accepted ?????????? Accepted as Amended Albert Krupski Jr. Voter ?? Tabled ???????? Thomas H. Wickham Seconder ???????? Louisa P. Evans Initiator ???????? Scott Russell Voter Opening Statements SUPERVISOR RUSSELL: Okay, we closed the hearing….okay, now can we start with the regular meeting? Okay, we have the regular agenda before us, would anybody like to come up and address the Town Board on any of these specific items? Hearing none. Oh, I am sorry, can we just give them one minute to review it? I would like to move forward. COUNCILMAN RULAND: Mr. Supervisor, why don’t we move through the boilerplate and then come back to them? SUPERVISOR RUSSELL: Okay, we will go through the boilerplate and then we will come back to the specific resolutions. V. Resolutions 2008-986 CATEGORY: Audit DEPARTMENT: Town Clerk Approve Audit November 5, 2008 RESOLVED approves the audit dated that the Town Board of the Town of Southold hereby November 5, 2008. ? Vote Record - Resolution RES-2008-986 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Voter ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Seconder ?? Supervisor's Appt ???????? Louisa P. Evans Initiator ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-987 CATEGORY: Set Meeting DEPARTMENT: Town Clerk November 5, 2008 Page 5 Minutes Southold Town Board Meeting Set Meeting November 18, 2008 4:30 Pm RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday, November 18, 2008 at the Southold Town Hall, Southold, New York at 4:30 P. M.. ? Vote Record - Resolution RES-2008-987 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Voter ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Seconder ?? Supervisor's Appt ???????? Louisa P. Evans Initiator ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 3. Statement SUPERVISOR RUSSELL: Let's keep moving forward. If that is okay? (No response from audience) Okay. COUNCILMAN RULAND: We are going forward? SUPERVISOR RUSSELL: Yes, we are going to go forward. 2008-988 CATEGORY: Employment - Town DEPARTMENT: Accounting Terminate Employment of Food Service Worker Donna Goodale RESOLVED that the Town Board of the Town of Southold hereby terminates the probationary appointment of Food Service Worker Donna Goodale effective November 6, 2008. ? Vote Record - Resolution RES-2008-988 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Initiator ?? Defeated ???????? Vincent Orlando Seconder ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-989 CATEGORY: Budget Modification DEPARTMENT: Accounting November 5, 2008 Page 6 Minutes Southold Town Board Meeting Amend FI Sewer District 2008 Budget RESOLVEDincreases the 2008 Fishers Island that the Town Board of the Town of Southold hereby Sewer District budget as follows: Revenues: SS2.5990.00 Appropriated Fund Balance $ 10,000 Appropriations: SS2.8160.4.000.000 Refuse & Garbage, C. E. $ 10,000 ? Vote Record - Resolution RES-2008-989 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Initiator ?? Tabled ???????? Albert Krupski Jr. Seconder ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-990 CATEGORY: Attend Seminar DEPARTMENT: Building Department Seminar on Energy Conservation RESOLVED grants permission to Building that the Town Board of the Town of Southold hereby Permits Examiner Patricia Conklin, Building Inspector Gary Fish and Chief Building Inspector Michael Verity to attend a seminar on Energy Conservation in Stony Brook, New York, on November 19, 2008. All expenses for registration and travel to be a legal charge to the 2008 Building Department budget (meetings and seminars). ? Vote Record - Resolution RES-2008-990 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Seconder ?? Tabled ???????? Albert Krupski Jr. Initiator ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded November 5, 2008 Page 7 Minutes Southold Town Board Meeting 2008-991 CATEGORY: Public Service DEPARTMENT: Highway Department 2008 Fall Clean-Up RESOLVED that the Town Board of the Town of Southold hereby authorizes the acceptance of residential leaves and brush at the Southold Town Cutchogue Compost Site facility, free of charge, for four (4) weeks in connection with the Fall Cleanup for the year 2008, starting Saturday, November 15 through Sunday, December 14; and be it RESOLVED FURTHER that the Town Board hereby extends the waiver of such fees to commercial entities carrying leaves and brush from residential properties (within the Town only) during that period; and be it RESOLVEDwill commence on Monday, FURTHER that the Highway Department Fall Cleanup November 17, 2008 in ORIENT and end at LAUREL; and be it RESOLVED FURTHER that the Fishers Island Fall Cleanup will also commence on Monday, November 17. ? Vote Record - Resolution RES-2008-991 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Voter ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Seconder ?? Supervisor's Appt ???????? Louisa P. Evans Initiator ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-992 CATEGORY: Refund DEPARTMENT: Town Clerk Refund Alarm Fine Fee RESOLVEDgrants a refund of $100.00 to that the Town Board of the Town of Southold hereby November 5, 2008 Page 8 Minutes Southold Town Board Meeting Ubaldo Filippetti for a false alarm fee he paid that was excused by the Chief of Police. ? Vote Record - Resolution RES-2008-992 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Voter ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Initiator ?? Supervisor's Appt ???????? Louisa P. Evans Seconder ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-993 CATEGORY: Attend Seminar DEPARTMENT: Planning Board Attend Seminar - Hilary RESOLVEDgrants permission to Planner, that the Town Board of the Town of Southold hereby Scott Hilary to attend 2008 Long Island Salt Marsh Symposium on November 12-13, 2008 in Ronkonkoma, New York . Travel to be by Town vehicle. Admission is free. ? Vote Record - Resolution RES-2008-993 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Initiator ?? Defeated ???????? Vincent Orlando Seconder ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-994 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Clerk Telephone Bill Audit, Allan Rotto Consultants, Inc RESOLVEDauthorizes and directs Supervisor that the Town Board of the Town of Southold hereby Scott A. Russell to execute an agreement with Allan Rotto Consultants, Inc. for the performance of a telephone billing audit. Fee to be earned only after the Town has received a refund, credit or monthly savings according to credit/refund percentage schedule in contract, all in accordance with the approval of the Town Attorney. November 5, 2008 Page 9 Minutes Southold Town Board Meeting ? Vote Record - Resolution RES-2008-994 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Initiator ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Seconder ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-995 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Solid Waste Management District HHW Contract Renewal RESOLVEDauthorizes and directs Supervisor that the Town Board of the Town of Southold hereby Scott A. Russell to provide written notification to Care Environmental Corporation that the Town wishes to exercise its option to renew its agreement with Care Environmental to supply the Town with Household Hazardous Waste (HHW) Removal and Disposal Services through December 31, 2009, at prices specified in Care’s bid of January 24, 2008 and adopted by the Town Board on February 12, 2008, all in accordance with the approval of the Town Attorney. ? Vote Record - Resolution RES-2008-995 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Seconder ?? Tabled ???????? Albert Krupski Jr. Initiator ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-996 CATEGORY: Grants DEPARTMENT: Public Works Laurel Lake Grant - NYS Parks RESOLVED accepts the bid of that the Town Board of the Town of Southold hereby Dirtworks (Scott Corwin), PO Box 276, Greenport, NY 11944 in the amount of $38,108.00to demolish and remove buildings and debris, at the Laurel Lake Preserve , as per the bid specifications prepared by James Richter, RA, Office of the Town Engineer, dated September 9, 2008 November 5, 2008 Page 10 Minutes Southold Town Board Meeting and authorizes Supervisor Scott Russell to sign an Agreement with Dirtworks (Scott Corwin) for this work, subject to the approval of the Town Attorney. ? Vote Record - Resolution RES-2008-996 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Voter ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Seconder ?? Supervisor's Appt ???????? Louisa P. Evans Initiator ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-997 CATEGORY: Budget Modification DEPARTMENT: Solid Waste Management District SWMD Budget Mod - Fuel Fiscal Impact: This budget modification is consistent with the latest projected spending needs for the appropriations affected. RESOLVEDmodifies the 2008 that the Town Board of the Town of Southold hereby Solid Waste Management District budget as follows: From: SR 8160.4.400.805 (MSW Removal) $ 45,000 To: SR 8160.4.100.200 (Diesel Fuel) $ 45,000 ? Vote Record - Resolution RES-2008-997 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Voter ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Initiator ?? Supervisor's Appt ???????? Louisa P. Evans Seconder ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-998 CATEGORY: Budget DEPARTMENT: Town Clerk Establish 2008 Capital Budget Records Project November 5, 2008 Page 11 Minutes Southold Town Board Meeting Fiscal Impact: Restoration of early town records as approved in 2008 Capital Budget. This fund must be established by resolution in order to move the money to the correct account to authorize payment. authorizes the establishment of REVOLVED that the Town Board of the Town of Southold hereby the following Capital Project in the 2008 Capital Budget: Capital Project Name: Restore Early Town Records Financing Method: Transfer from General Fund Whole Town Budget Revenues: H.5031.36 Interfund Transfers $5,500.00 Restore Early Town Records Appropriations: H.1460.2.400.200 Records Management Capital Outlay Contracted Services Restore Early Town Records $5,500.00 ? Vote Record - Resolution RES-2008-998 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Initiator ?? Defeated ???????? Vincent Orlando Seconder ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-999 CATEGORY: Surplus Equip - Non Usable DEPARTMENT: Human Resource Center Declare Vehicle Unusable & Destroy WHEREAS the Town Clerk advertised for bids for a 1998 Ford Suburban, VIN #1FBSS1LOWHB68149 on August 14, 2008, and WHEREAS no bids were received, now therefor be it RESOLVEDdeclares that this Asset be that the Town Board of the Town of Southold hereby November 5, 2008 Page 12 Minutes Southold Town Board Meeting properly disposed of. ? Vote Record - Resolution RES-2008-999 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Initiator ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Seconder ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 16. Statement SUPERVISOR RUSSELL: Did you want to speak on this specific resolution? Okay. Only because you didn't have the agenda. UNIDENTIFIED: I have a question. Is the vehicle, this vehicle, I guess it has outlived its usefulness for the Town? Is that it? SUPERVISOR RUSSELL: Evidently it has outlived its usefulness for anybody because not even the junk dealers bid on it. UNIDENTIFIED: Okay. COUNCILMAN ORLANDO: Do you want it? UNIDENTIFIED: No, no, thank you. I have a question. When the Town buys vehicles, do you have to put that out to bid or do you just go out and buy? SUPERVISOR RUSSELL: There is a, it is part of a state bid and so, you basically draw up the specifications of what you are looking for and you look on the state bid contract that is bid on a more global scale than just the Town each year. UNIDENTIFIED: What if there is a bid that would be cheaper than the state bid? Are you still mandated to buy through the state? SUPERVISOR RUSSELL: No. No. The state bid sends the benchmark of what we can pay. And if we can get it less than that, we can certainly do that. COUNCILMAN WICKHAM: Sometimes that happens. UNIDENTIFIED: We need to talk. SUPERVISOR RUSSELL: Okay. COUNCILMAN ORLANDO: Because if they get a low bid on the bidders list, the state contract for $20,000 per car and they go to Mullen Motors and say, will you beat that and they do, well, we have the November 5, 2008 Page 13 Minutes Southold Town Board Meeting right to.... UNIDENTIFIED: Can I share with you my thought of is this going to...? SUPERVISOR RUSSELL: Can you, after we get back to the thing? But thank you. And to be honest, I am not sure that we are anticipating particularly replacing that but certainly we will talk about that at the end of the meeting. 2008-1000 CATEGORY: Employment - Town DEPARTMENT: Accounting Extend Gary Ostroski Temp. Full Time Food Service RESOLVEDthat the Town Board of the Town of Southold hereby extends the hours of part- time Food Service Worker Gary Ostroski to full-time for a 30 day period commencing October 24, 2008 and be it further RESOLVED that the town Board of the Town of Southold hereby extends the hourly rate pay change to $13.7255 for Food Service Worker Gary Ostroski for and additional 30 day period commencing October 24, 2008. ? Vote Record - Resolution RES-2008-1000 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Seconder ?? Tabled ???????? Albert Krupski Jr. Initiator ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-1001 CATEGORY: Attend Seminar DEPARTMENT: Police Dept Grant Permission to Police Officer Thomas Hudock to Attend Quarterly Meeting State of New York Juvenile Officers Association, Syracuse, New York RESOLVED grants permission to Police that the Town Board of the Town of Southold hereby Officer Thomas Hudock to attend the State of New York Juvenile Officers Quarterly meeting commencing on Thursday, December 4 through Friday, December 5, 2008 in Syracuse, New York. November 5, 2008 Page 14 Minutes Southold Town Board Meeting All expenses for travel and miscellaneous expenses to be a legal charge to the 2008 Juvenile Aid Budget Line - A.3157.4.600.200. Travel to be by Department vehicle. ? Vote Record - Resolution RES-2008-1001 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Voter ?? Tabled ?????????? Withdrawn Albert Krupski Jr. Initiator ?????????? Supervisor's Appt Thomas H. Wickham Voter ?? Tax Receiver's Appt ???????? Louisa P. Evans Seconder ?? Rescinded ???????? Scott Russell Voter Next: Nov 18, 2008 4:30 PM 2008-1002 CATEGORY: Road Dedications DEPARTMENT: Town Attorney Zoumas/Gendot Dedication WHEREAS , Zoumas Contracting Corp. and Gendot Homes Inc. have made application to the Town Board of the Town of Southold to dedicate certain drainage areas in Southold, New York, to be known as “Drainage Area” and “Recharge Basin”, as shown on the map entitled “Map of Peconic Development Corp.”, filed in the Office of the Clerk of the County of Suffolk on December 27, 2001 as Map No. 14470, together with the release executed by the owners thereof; and WHEREAS , the Southold Town Superintendent of Highways has inspected the said highways and has advised the Town Board that said proposed drainage areas comply in all respects with the specifications for the dedication of highways in the Town of Southold; now, therefore, be it RESOLVED that in accordance with Section 171 of the Highway Law of the State of New York, consent be, and the same hereby is, given to the Superintendent of Highways to make an order laying out the aforesaid highways, to consist of lands described in said application as shown on certain maps attached to said application; and be it FURTHER RESOLVED that the Town Clerk be, and she hereby is, authorized and directed to forthwith cause the dedication, release and deed to be recorded in the Office of the Clerk of the County of Suffolk, New York. November 5, 2008 Page 15 Minutes Southold Town Board Meeting ? Vote Record - Resolution RES-2008-1002 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Seconder ?? Defeated ???????? Vincent Orlando Voter ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Initiator ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-1003 CATEGORY: Committee Resignation DEPARTMENT: Town Clerk Resignation from Land Preservation Committee RESOLVEDaccepts the resignation of that the Town Board of the Town of Southold hereby Michelle Zaloom_from the position of Member of the Southold Town Land Preservation Committee effective October 31, 2008. ? Vote Record - Resolution RES-2008-1003 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Initiator ?? Defeated ???????? Vincent Orlando Seconder ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-1004 CATEGORY: Advertise DEPARTMENT: Town Clerk Advertise for Member Land Preservation Committee RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for a Member of the Southold Town Land Preservation Committee. ? Vote Record - Resolution RES-2008-1004 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Initiator ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Seconder ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded November 5, 2008 Page 16 Minutes Southold Town Board Meeting 2008-1005 CATEGORY: Support Resolution DEPARTMENT: Town Clerk Support Peconic Land Trust Grant Application RESOLVEDauthorizes and directs Supervisor that the Town Board of the Town of Southold hereby Scott A. Russell to send a letter of support to the Land Trust Alliance Northeast Office in connection with the Peconic Land Trust grant application in the amount of $40,000.00 to retain a farm as an educational resource to promote sustainable agriculture and regional food on farm located at 3005 Young’s Avenue, Southold, further identified as SCTM#1000-63-01-25 , all in accordance with the approval of the Town Attorney. ? Vote Record - Resolution RES-2008-1005 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Seconder ?? Tabled ???????? Albert Krupski Jr. Initiator ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-1006 CATEGORY: Recommendations DEPARTMENT: Town Clerk Town Board Review of Cell Phone Use RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Councilman review the issuance and use of town cell Thomas Wickham and Councilman Vincent Orlando to phones. ? Vote Record - Resolution RES-2008-1006 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Seconder ?? Defeated ???????? Vincent Orlando Voter ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Initiator ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-1007 November 5, 2008 Page 17 Minutes Southold Town Board Meeting CATEGORY: Policies DEPARTMENT: Supervisor Policy on Association of Towns Attendance RESOLVEDadopts the "Attendance at Association of that the Town Board of the Town of Southold Towns Meeting Policy" set forth below, which dictates policy and procedures relating to Attendance at Association of Towns Meeting. TOWN OF SOUTHOLD POLICY ON ATTENDANCE AT ASSOCIATION OF TOWNS MEETING There will be NO compensatory time given for attendance at the Association of Towns Meeting, including the Presidents Day holiday. Wherever possible training should be taken advantage of when offered by Suffolk County at FREE classes rather than attending the Association of Towns Training School. Wherever possible, attendance should be made on a day trip basis. There will be a two night maximum for hotel accommodations, unless an attendee is participating in a Wednesday class or event. There will be no reimbursement for meals, except for lunch for attendees not staying overnight ($10 allowance). The following representations shall be approved to attend the Association of Towns Meeting: Supervisor 2 Town Board Members Town Clerk 3 Town Attorneys Town Justice and 2 Justice Court Clerks Building Department Head and 2 Building Inspectors Assessors and 1 Assessment Assistant Town Engineer Highway Superintendent Receiver of Taxes 1 Planning Board and 1 Planning Staff 1 ZBA Member and 1 ZBA Staff This Policy is to be used as a guideline and may be appealed by anyone requiring other arrangements. November 5, 2008 Page 18 Minutes Southold Town Board Meeting ? Vote Record - Resolution RES-2008-1007 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Seconder ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Initiator ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-1008 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Agreement of SEQRA MIMS Holding RESOLVEDauthorizes and directs Supervisor Russell that the Town Board of the Town of Southold to execute an agreement with Nelson, Pope and Voorhis to perform a SEQRA review on the application of MIMS Holding LLC for a change of zone from R-80 to M-2 on SCTM#1000-106-06- 13.4 , proposal to be subject to the approval of the Town Attorney. The applicant will be required to reimburse the Town for all costs of SEQRA review. ? Vote Record - Resolution RES-2008-1008 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Initiator ?? Defeated ???????? Vincent Orlando Seconder ?? Tabled ???????? Albert Krupski Jr. Voter ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-1009 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Retains Mary Wilson, Esq. to Work with the Town Attorney in Investigation of Employment Related Matters RESOLVEDretains Mary Wilson, Esq. to that the Town Board of the Town of Southold hereby work with the Town Attorney in investigation of employment related matters (2) . November 5, 2008 Page 19 Minutes Southold Town Board Meeting ? Vote Record - Resolution RES-2008-1009 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Initiator ?? Tabled ???????? Albert Krupski Jr. Seconder ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded 2008-1010 CATEGORY: Policies DEPARTMENT: Town Attorney Tow Truck Rates RESOLVEDamends "Appendix A" of the that the Town Board of the Town of Southold hereby Southold Town Police Vehicle Towing Guidelines and Rates as follows, effective immediately: SOUTHOLD TOWN POLICE VEHICLE TOWING GUIDELINES AND RATE I. PURPOSE To establish a procedure to implement a Departmental Policy concerning Towing and Impounds. The policy will apply to all Departmental Personnel and also to the utilization Of Private Tow Operators, The policy will set guidelines concerning the impounding of vehicles pursuant to accident investigations. criminal investigations, abandoned vehicles, towing from private property, parking violations and other areas. A Rotational Towing List compromised of Private Tow Operators will be maintained. This policy will also set rates that may be charged for towing, and establishes the procedure for private Tow Operators to be added to the Police Rotational Towing list These areas are listed separately as follows: APPENDIX A: RATE SCHEDULE as of 11/5/08 RATES: (Maximum Amounts) 1. WRECKER/FLAT BED/CAR CARRIER (If requested/necessary): 140.00 Day: 6:00 AM to 6:00 PM $ 100.00 160.00 Night: 6:00 PM to 6:00 AM $ 120.00 160.00 Saturday, Sunday, and Holidays $ 120.00 2. HOOKUP: (ONLY) $ 50.00 (Vehicle released after hookup - NO TOW) November 5, 2008 Page 20 Minutes Southold Town Board Meeting SPECIAL CIRCUMSTANCES: (Additional Charges) EXAMPLES: Four (4) Wheel Drive tow off beach Righting overturned vehicle Tractor Trailer/Bus towing Special winching/snatch block retrieval Retrieve from wooded area Unusual wait/delay at accident scene IMPOUND TO HEADQUARTERS: (Or to Private Tow Operator’s Premise) MILEAGE RATES FROM SCENE: 4.50 Day: 6:00 AM to 6:00 PM $ 2.50 per mile 4.50 Night: 6:00 PM to 6:00 AM $ 3.00 per mile 4.50 Saturday, Sunday, and Holidays $ 3.00 per mile ? Vote Record - Resolution RES-2008-1010 ? Adopted Yes/Aye No/Nay Abstain Absent ?? Adopted as Amended ? ? ? ? William Ruland Voter ?? Defeated ???????? Vincent Orlando Seconder ?? Tabled ???????? Albert Krupski Jr. Initiator ?? Withdrawn ???????? Thomas H. Wickham Voter ?? Supervisor's Appt ???????? Louisa P. Evans Voter ?? Tax Receiver's Appt ???????? Scott Russell Voter ?? Rescinded VI. Public Hearings Motion To: Motion to convene Budget Hearing COMMENTS - Current Meeting: RESOLVED be and hereby is that the public hearing of the Southold Town Board on the 2009 Budget declared convened. RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell 1. Set 4:00 p.m. & 7:00 p.m. 2009 Budget Hearings History: 11/05/08 Town Board ADJOURNED Next: 11/18/08 COUNCILMAN WICKHAM: We are supposed to read this. NOTICE IS HEREBY GIVEN that the Preliminary Budget and Preliminary Capital Budget of the Town of Southold, Suffolk County, New York for the fiscal year beginning on January 1, 2009 has been November 5, 2008 Page 21 Minutes Southold Town Board Meeting prepared and approved by the Southold Town Board and filed in the Office of the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, where they are available for inspection and where copies may be obtained by any interested person during business hours. , FURTHER NOTICE IS HEREBY GIVEN that the Town Board of the Town of Southold will meet and public hearing review said Preliminary Budget and Preliminary Capital Budget and hold a thereon at 4:00 p.m. and at the Southold Town Hall, 53095 Main Road, Southold, New York, in said Town at 7:00 p.m., on Wednesday, November 5, 2008 , and at such hearing any persons may be heard in favor of or against the 2009 Preliminary Budget and 2009 Preliminary Capital Budget as compiled, or for or against any item or items therein contained. FURTHER NOTICE IS HEREBY GIVEN that pursuant to Section 108 of the Town Law, the following are proposed yearly salaries of members of the Town Board, the Town Clerk and the Superintendent of Highways: SCHEDULE OF SALARIES OF ELECTED OFFICIALS (Article 8 of Town Law) OfficerSalary Supervisor $ 86,992.00 Members of the Town Board (4) @ 30,067.00 Town Justice and Member of the Town Board, Fishers Island 47,162.00 Town Justices (2) @ 64,118.00 Town Clerk 77,717.00 Superintendent of Highways 95,857.00 Tax Receiver 34,674.00 Assessors (3) @ 66,214.00 Trustees (5) @ 15,484.00 SUMMARY OF TOWN BUDGET 2009 PRELIMINARY Appropriations Less: Less: and Estimated Unexpended Amount to Provisions be Code Fund for Other Revenues Balance Raised by Uses Tax A General $25,925,032 $4,321,679 1,262,000 20,341,353 B General-Outside Village 2,238,278 1,225,350 292,000 720,928 DB Highway Fund 4,956,705 421,519 381,000 4,154,186 CD Community Development 130,000 130,000 0 CS Risk Retention Fund 674,500 674,500 0 H3 Community Preservation Fund 3,997,500 3,997,500 0 MS Employees Health Plan 4,119,272 4,119,272 0 Total- $42,041,287 $14,889,820 $1,935,000 25,216,467 Town November 5, 2008 Page 22 Minutes Southold Town Board Meeting DB1 Orient Road Improvement Dist $4,580 $20 4,560 SF East-West Fire Protection Dist $597,863 $3,000 $5,700 589,163 SM Fishers Island Ferry District 3,412,000 2,822,000 590,000 SR Solid Waste Management Dist 4,008,140 2,490,100 1,518,040 SS1 Southold Wastewater District 87,500 8,000 75,000 4,500 SS2 Fishers Island Sewer District 30,705 30,705 0 F.I. Waste Management District 549,800 50,000 100,000 399,800 Orient Mosquito District 70,000 70,000 Subtotal- $8,760,588 $5,403,805 $180,720 3,176,063 Special Districts Orient-East Marion Park District $0 Southold Park District 315,000 315,000 Cutchogue-New Suffolk Pk Dist. 0 Mattituck Park District 608,928 31,750 100,000 477,178 Subtotal-Park Districts $923,928 $31,750 $100,000 $792,178 Fishers Island Fire District $359,700 $3,300 $356,400 Orient Fire District 0 East Marion Fire District 0 Southold Fire District 0 Cutchogue Fire District 0 Mattituck Fire District 0 Subtotal-Fire Districts $359,700 $3,300 $0 $356,400 Total-All Districts $10,044,216 $5,438,855 $280,720 $4,324,641 Grand Totals This Page $52,085,503 $20,328,675 $2,215,720 $29,541,108 TOWN OF SOUTHOLD Page 1 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 GENERAL FUND WHOLE TOWN ***APPROPRIATIONS*** GENERAL GOVERNMENT SUPPORT TOWN BOARD PERSONAL SERVICES A1010.1 121,054.73 123,300.00 123,300.00 123,300.00 CONTRACTUAL EXPENSE A1010.4 148,299.27 210,347.72 129,875.00 123,515.00 ------------ ------------ ------------ ------------ ------ TOTALS: 269,354.00 333,647.72 253,175.00 246,815.00 JUSTICES PERSONAL SERVICES A1110.1 412,427.96 441,435.00 428,900.00 428,900.00 EQUIPMENT A1110.2 529.99 350.00 CONTRACTUAL EXPENSE A1110.4 50,524.69 58,350.00 52,350.00 52,350.00 ------------ ------------ ------------ ------------ ------ TOTALS: 463,482.64 500,135.00 481,250.00 481,250.00 SUPERVISOR November 5, 2008 Page 23 Minutes Southold Town Board Meeting PERSONAL SERVICES A1220.1 203,480.96 213,100.00 230,350.00 230,350.00 EQUIPMENT A1220.2 CONTRACTUAL EXPENSE A1220.4 3,784.51 29,800.00 4,300.00 4,300.00 ------------ ------------ ------------ ------------ ------ TOTALS: 207,265.47 242,900.00 234,650.00 234,650.00 ACCOUNTING & FINANCE PERSONAL SERVICES A1310.1 324,053.32 364,486.00 380,600.00 380,600.00 EQUIPMENT A1310.2 274.99 1,350.00 2,200.00 2,200.00 CONTRACTUAL EXPENSE A1310.4 17,593.10 33,280.00 17,260.00 17,260.00 ------------ ------------ ------------ ------------ ------ TOTALS: 341,921.41 399,116.00 400,060.00 400,060.00 IND. AUDITING & ACCOUNTING CONTRACTUAL EXPENSE A1320.4 65,000.00 65,000.00 70,000.00 70,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 65,000.00 65,000.00 70,000.00 70,000.00 TAX COLLECTION PERSONAL SERVICES A1330.1 88,698.72 108,510.00 110,200.00 110,200.00 CONTRACTUAL EXPENSE A1330.4 16,995.04 18,000.00 18,750.00 18,750.00 ------------ ------------ ------------ ------------ ------ TOTALS: 105,693.76 126,510.00 128,950.00 128,950.00 TOWN OF SOUTHOLD Page 2 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 ASSESSORS PERSONAL SERVICES A1355.1 366,466.46 380,286.00 387,100.00 387,100.00 EQUIPMENT A1355.2 908.61 1,126.20 CONTRACTUAL EXPENSE A1355.4 18,782.01 33,133.80 27,800.00 27,800.00 ------------ ------------ ------------ ------------ ------ TOTALS: 386,157.08 414,546.00 414,900.00 414,900.00 TOWN CLERK PERSONAL SERVICES A1410.1 296,747.69 371,500.00 345,400.00 345,400.00 EQUIPMENT A1410.2 2,100.00 500.00 CONTRACTUAL EXPENSE A1410.4 19,348.65 22,158.00 22,268.00 22,268.00 ------------ ------------ ------------ ------------ ------ TOTALS: 316,096.34 395,758.00 368,168.00 367,668.00 TOWN ATTORNEY PERSONAL SERVICES A1420.1 267,715.35 300,912.00 314,400.00 314,400.00 EQUIPMENT A1420.2 CONTRACTUAL EXPENSE A1420.4 87,541.16 88,300.00 87,800.00 86,800.00 ------------ ------------ ------------ ------------ ------ TOTALS: 355,256.51 389,212.00 402,200.00 401,200.00 ENGINEER PERSONAL SERVICES A1440.1 67,379.74 72,900.00 73,300.00 73,300.00 CONTRACTUAL EXPENSE A1440.4 1,800.82 3,100.00 3,100.00 3,100.00 ------------ ------------ ------------ ------------ ------ TOTALS: 69,180.56 76,000.00 76,400.00 76,400.00 RECORDS MANAGEMENT PERSONAL SERVICES A1460.1 77,950.82 89,800.00 92,000.00 78,500.00 EQUIPMENT A1460.2 749.16 300.00 500.00 CONTRACTUAL EXPENSE A1460.4 1,940.30 38,720.00 9,300.00 15,900.00 ------------ ------------ ------------ ------------ ------ TOTALS: 80,640.28 128,820.00 101,800.00 94,400.00 PUBLIC WORKS ADMINISTRATION PERSONAL SERVICES A1490.1 64,953.93 67,916.00 70,450.00 68,950.00 CONTRACTUAL EXPENSE A1490.4 571.95 1,000.00 500.00 500.00 ------------ ------------ ------------ ------------ ------ November 5, 2008 Page 24 Minutes Southold Town Board Meeting TOTALS: 65,525.88 68,916.00 70,950.00 69,450.00 TOWN OF SOUTHOLD Page 3 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 BUILDINGS AND GROUNDS PERSONAL SERVICES A1620.1 697,223.39 737,100.00 810,000.00 803,500.00 EQUIPMENT A1620.2 149,324.18 428,980.00 108,200.00 104,200.00 CONTRACTUAL EXPENSE A1620.4 482,466.56 603,973.82 567,400.00 564,400.00 ------------ ------------ ------------ ------------ ------ TOTALS: 1,329,014.13 1,770,053.82 1,485,600.00 1,472,100.00 CENTRAL GARAGE PERSONAL SERVICES A1640.1 2,499.90 EQUIPMENT A1640.2 14,907.00 16,500.00 CONTRACTUAL EXPENSE A1640.4 12,150.58 17,000.00 16,000.00 16,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 29,557.48 33,500.00 16,000.00 16,000.00 CENTRAL COPYING & MAILING EQUIPMENT A1670.2 51,294.37 55,000.00 56,000.00 56,000.00 CONTRACTUAL EXPENSE A1670.4 32,629.24 42,585.00 44,080.00 44,080.00 ------------ ------------ ------------ ------------ ------ TOTALS: 83,923.61 97,585.00 100,080.00 100,080.00 CENTRAL DATA PROCESSING PERSONAL SERVICES A1680.1 235,182.61 165,969.00 177,000.00 177,000.00 EQUIPMENT A1680.2 5,540.22 12,650.00 12,000.00 12,000.00 CONTRACTUAL EXPENSE A1680.4 207,934.16 266,183.00 284,032.00 262,577.00 ------------ ------------ ------------ ------------ ------ TOTALS: 448,656.99 444,802.00 473,032.00 451,577.00 LAND MANAGEMENT COORDINATION PERSONAL SERVICES A1989.1 85,200.00 88,100.00 88,100.00 CONTRACTUAL EXPENSE A1989.4 5,000.00 2,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 85,200.00 93,100.00 90,100.00 SPECIAL ITEMS INSURANCE A1910.4 2,500.00 MUNICIPAL ASSOC. DUES A1920.4 1,650.00 1,650.00 1,650.00 1,650.00 CONTINGENT A1990.4 75,555.56 100,000.00 100,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 4,150.00 77,205.56 101,650.00 101,650.00 TOTAL GENERAL GOV'T SUPPORT 4,620,876.14 5,648,907.10 5,271,965.00 5,217,250.00 TOWN OF SOUTHOLD Page 4 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 PUBLIC SAFETY PUBLIC SAFETY COMMUNICATIONS SYS PERSONAL SERVICES A3020.1 700,662.73 732,100.00 775,000.00 775,000.00 EQUIPMENT A3020.2 69,520.57 45,869.13 40,000.00 40,000.00 CONTRACTUAL EXPENSE A3020.4 40,538.70 44,150.00 45,400.00 45,400.00 ------------ ------------ ------------ ------------ ------ TOTALS: 810,722.00 822,119.13 860,400.00 860,400.00 POLICE PERSONAL SERVICES A3120.1 6,075,845.51 6,730,000.00 7,591,280.00 7,591,280.00 EQUIPMENT A3120.2 99,610.92 264,103.60 193,300.00 155,800.00 CONTRACTUAL EXPENSE A3120.4 328,796.48 400,530.00 373,350.00 363,350.00 November 5, 2008 Page 25 Minutes Southold Town Board Meeting ------------ ------------ ------------ ------------ ------ TOTALS: 6,504,252.91 7,394,633.60 8,157,930.00 8,110,430.00 BAY CONSTABLE PERSONAL SERVICES A3130.1 189,856.19 197,500.00 211,600.00 211,600.00 EQUIPMENT A3130.2 5,164.40 6,700.00 11,100.00 3,600.00 CONTRACTUAL EXPENSE A3130.4 54,792.14 75,650.00 66,250.00 64,250.00 ------------ ------------ ------------ ------------ ------ TOTALS: 249,812.73 279,850.00 288,950.00 279,450.00 JUVENILE AIDE BUREAU CONTRACTUAL EXPENSE A3157.4 4,514.53 5,450.00 5,750.00 5,750.00 ------------ ------------ ------------ ------------ ------ TOTALS: 4,514.53 5,450.00 5,750.00 5,750.00 TRAFFIC CONTROL EQUIPMENT A3310.2 19,100.00 CONTRACTUAL EXPENSE A3310.4 23,807.70 31,100.00 23,500.00 23,500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 42,907.70 31,100.00 23,500.00 23,500.00 FIRE FIGHTING CONTRACTUAL EXPENSE A3410.4 130.80 500.00 870.00 870.00 ------------ ------------ ------------ ------------ ------ TOTALS: 130.80 500.00 870.00 870.00 TOWN OF SOUTHOLD Page 5 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 CONTROL OF DOGS CONTRACTUAL EXPENSE A3510.4 175,479.00 182,498.00 188,000.00 188,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 175,479.00 182,498.00 188,000.00 188,000.00 EXAMINING BOARDS PERSONAL SERVICES A3610.1 8,724.82 9,000.00 9,338.00 9,338.00 CONTRACTUAL EXPENSE A3610.4 5,348.64 10,737.00 7,500.00 7,500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 14,073.46 19,737.00 16,838.00 16,838.00 EMERGENCY PREPAREDNESS PERSONAL SERVICES A3640.1 10,999.56 5,000.00 5,500.00 5,500.00 EQUIPMENT A3640.2 2,000.00 CONTRACTUAL EXPENSE A3640.4 3,750.00 4,600.00 5,200.00 5,200.00 ------------ ------------ ------------ ------------ ------ TOTALS: 14,749.56 11,600.00 10,700.00 10,700.00 TOTAL PUBLIC SAFETY 7,816,642.69 8,747,487.73 9,552,938.00 9,495,938.00 TOWN OF SOUTHOLD Page 6 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 TRANSPORTATION SUPERINTENDENT OF HIGHWAYS PERSONAL SERVICES A5010.1 324,399.71 270,900.00 283,600.00 283,600.00 ------------ ------------ ------------ ------------ ------ TOTALS: 324,399.71 270,900.00 283,600.00 283,600.00 STREET LIGHTING PERSONAL SERVICES A5182.1 48,980.83 58,000.00 60,000.00 60,000.00 EQUIPMENT A5182.2 5,274.87 2,000.00 2,000.00 2,000.00 CONTRACTUAL EXPENSE A5182.4 138,249.12 155,800.00 145,000.00 147,000.00 November 5, 2008 Page 26 Minutes Southold Town Board Meeting ------------ ------------ ------------ ------------ ------ TOTALS: 192,504.82 215,800.00 207,000.00 209,000.00 OFF STREET PARKING EQUIPMENT A5650.2 33,800.00 3,500.00 CONTRACTUAL EXPENSE A5650.4 201.81 4,500.00 1,500.00 1,500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 34,001.81 8,000.00 1,500.00 1,500.00 TOTAL TRANSPORTATION 550,906.34 494,700.00 492,100.00 494,100.00 TOWN OF SOUTHOLD Page 7 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 HUMAN SERVICES PUBLIC HEALTH EQUIPMENT A4010.2 3,000.00 CONTRACTUAL EXPENSE A4010.4 2,250.00 2,250.00 2,250.00 2,250.00 ------------ ------------ ------------ ------------ ------ TOTALS: 2,250.00 5,250.00 2,250.00 2,250.00 FAMILY COUNSELING CONTRACTUAL EXPENSE A4210.4 32,988.00 33,000.00 33,000.00 33,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 32,988.00 33,000.00 33,000.00 33,000.00 PROGRAMS FOR THE AGING PERSONAL SERVICES A6772.1 802,704.45 884,600.00 923,100.00 923,100.00 EQUIPMENT A6772.2 1,583.80 3,250.00 3,350.00 700.00 CONTRACTUAL EXPENSE A6772.4 220,616.99 248,100.00 265,700.00 265,700.00 ------------ ------------ ------------ ------------ ------ TOTALS: 1,024,905.24 1,135,950.00 1,192,150.00 1,189,500.00 TOTAL HUMAN SERVICES 1,060,143.24 1,174,200.00 1,227,400.00 1,224,750.00 TOWN OF SOUTHOLD Page 8 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 PARKS, RECREATION & CULTURE RECREATION PERSONAL SERVICES A7020.1 71,653.31 72,500.00 74,800.00 74,800.00 EQUIPMENT A7020.2 269.97 400.00 500.00 CONTRACTUAL EXPENSE A7020.4 85,828.31 110,520.00 102,410.00 99,710.00 ------------ ------------ ------------ ------------ ------ TOTALS: 157,751.59 183,420.00 177,710.00 174,510.00 BEACHES (RECREATION) PERSONAL SERVICES A7180.1 112,973.45 120,250.00 115,350.00 115,350.00 CONTRACTUAL EXPENSE A7180.4 5,460.73 7,850.00 7,550.00 7,550.00 ------------ ------------ ------------ ------------ ------ TOTALS: 118,434.18 128,100.00 122,900.00 122,900.00 YOUTH PROGRAM PERSONAL SERVICES A7310.1 5,500.00 5,500.00 5,500.00 CONTRACTUAL EXPENSE A7310.4 12,000.00 12,000.00 12,000.00 ------------ ------------ ------------ ------------ ------ TOTALS 17,500.00 17,500.00 17,500.00 LIBRARY November 5, 2008 Page 27 Minutes Southold Town Board Meeting CONTRACTUAL EXPENSE A7410.4 45,000.00 45,000.00 22,500.00 22,500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 45,000.00 45,000.00 22,500.00 22,500.00 TOWN OF SOUTHOLD Page 9 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 HISTORIAN PERSONAL SERVICES A7510.1 17,323.21 19,510.00 19,410.00 19,410.00 EQUIPMENT A7510.2 300.00 CONTRACTUAL EXPENSE A7510.4 345.00 1,400.00 1,400.00 1,400.00 ------------ ------------ ------------ ------------ ------ TOTALS: 17,668.21 21,210.00 20,810.00 20,810.00 LANDMARK PRESERVATION COMMISSION PERSONAL SERVICES A7520.1 5,203.54 5,000.00 5,000.00 5,000.00 CONTRACTUAL EXPENSE A7520.4 703.59 1,300.00 5,300.00 4,800.00 ------------ ------------ ------------ ------------ ------ TOTALS: 5,907.13 6,300.00 10,300.00 9,800.00 CELEBRATIONS CONTRACTUAL EXPENSE A7550.4 778.52 1,000.00 1,000.00 1,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 778.52 1,000.00 1,000.00 1,000.00 TOTAL PARKS, REC & CULTURE 345,539.63 402,530.00 372,720.00 369,020.00 TOWN OF SOUTHOLD Page 10 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 HOME & COMMUNITY SERVICES PUBLICITY CONTRACTUAL EXPENSE A6410.4 40,000.00 40,000.00 40,000.00 30,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 40,000.00 40,000.00 40,000.00 30,000.00 EAST END TRANSPORATION CONTRACTUAL EXPENSE A8020.4 49,719.37 8,500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 49,719.37 8,500.00 TRUSTEES PERSONAL SERVICES A8090.1 222,160.40 181,320.00 190,420.00 190,420.00 EQUIPMENT A8090.2 2,748.38 1,000.00 1,000.00 1,000.00 CONTRACTUAL EXPENSE A8090.4 24,300.55 46,556.43 36,100.00 35,100.00 ------------ ------------ ------------ ------------ ------ TOTALS: 249,209.33 228,876.43 227,520.00 226,520.00 TREE COMMITTEE PERSONAL SERVICES A8560.1 1,022.33 2,250.00 2,250.00 2,250.00 CONTRACTUAL EXPENSE A8560.4 6,216.33 5,925.00 5,925.00 5,925.00 ------------ ------------ ------------ ------------ ------ TOTALS: 7,238.66 8,175.00 8,175.00 8,175.00 COMMUNITY DEVELOPMENT PERSONAL SERVICES A8660.1 75,553.45 142,011.00 162,800.00 162,800.00 EQUIPMENT A8660.2 215.00 CONTRACTUAL EXPENSE A8660.4 858.02 5,200.00 4,200.00 4,200.00 ------------ ------------ ------------ ------------ ------ TOTALS: 76,626.47 147,211.00 167,000.00 167,000.00 TOWN OF SOUTHOLD Page 11 November 5, 2008 Page 28 Minutes Southold Town Board Meeting 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 LAND PRESERVATION EQUIPMENT A8710.2 219.44 1,700.00 CONTRACTUAL EXPENSE A8710.4 8,640.82 19,400.00 14,100.00 8,100.00 ------------ ------------ ------------ ------------ ------ TOTALS: 8,860.26 21,100.00 14,100.00 8,100.00 FISH & GAME CONTRACTUAL EXPENSE A8720.4 8,000.00 7,000.00 8,000.00 8,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 8,000.00 7,000.00 8,000.00 8,000.00 CEMETERIES CONTRACTUAL EXPENSE A8810.4 12.00 6.00 6.00 ------------ ------------ ------------ ------------ ------ TOTALS: 12.00 6.00 6.00 SHELLFISH CONTRACTUAL EXPENSE A8830.4 18,000.00 18,000.00 18,000.00 18,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 18,000.00 18,000.00 18,000.00 18,000.00 TOTAL HOME & COMMUNITY SERVICES 457,654.09 478,874.43 482,801.00 465,801.00 TOWN OF SOUTHOLD Page 12 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 EMPLOYEE BENEFITS NYS RETIREMENT A9010.8 505,833.75 508,160.00 545,000.00 503,500.00 POLICE RETIREMENT A9015.8 912,756.30 1,010,000.00 1,084,500.00 1,025,500.00 SOCIAL SECURITY A9030.8 852,332.29 992,066.00 1,040,000.00 1,040,000.00 WORKER'S COMPENSATION A9040.8 154,665.16 169,800.00 155,000.00 155,000.00 UNEMPLOYMENT INSURANCE A9050.8 18,962.49 25,000.00 30,000.00 30,000.00 CSEA BENEFIT FUND A9055.8 222,449.35 251,925.00 261,525.00 261,525.00 HOSPITAL & MEDICAL INS. A9060.8 985,967.92 1,230,000.00 1,205,000.00 1,221,400.00 MEDICAL PLAN BUYOUT A9089.8 33,957.54 35,487.00 20,444.00 20,444.00 ------------ ------------ ------------ ------------ ------ TOTAL EMPLOYEE BENEFITS: 3,686,924.80 4,222,438.00 4,341,469.00 4,257,369.00 DEBT SERVICE - PRINCIPAL SERIAL BONDS A9710.6 543,040.00 703,040.00 777,350.00 777,350.00 BOND ANTICIPATION NOTES A9730.6 404,721.93 198,900.00 481,000.00 481,000.00 ------------ ------------ ------------ ------------ ------ TOTAL DEBT SERVICE PRINCIPAL 947,761.93 901,940.00 1,258,350.00 1,258,350.00 DEBT SERVICE - INTEREST SERIAL BONDS A9710.7 215,612.71 199,735.00 224,000.00 224,000.00 BOND ANTICIPATION NOTES A9730.7 29,122.45 215,700.00 88,931.00 88,931.00 ------------ ------------ ------------ ------------ ------ TOTAL DEBT SERVICE INTEREST 244,735.16 415,435.00 312,931.00 312,931.00 OTHER USES TRANSFERS TO OTHER FUNDS A9901.9 1,998,840.66 2,322,481.00 2,946,573.00 2,829,523.00 ------------ ------------ ------------ ------------ ------ TOTAL OTHER USES 1,998,840.66 2,322,481.00 2,946,573.00 2,829,523.00 TOTAL APPROPRIATIONS: 21,730,024.68 24,808,993.26 26,259,247.00 25,925,032.00 ============ ============ ============ ============ ======= TOWN OF SOUTHOLD Page 13 November 5, 2008 Page 29 Minutes Southold Town Board Meeting 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 GENERAL FUND WHOLE TOWN ***REVENUES*** OTHER TAX ITEMS PMTS IN LIEU OF RE TAXES A1081 27,484.85 28,000.00 26,100.00 26,100.00 INT & PENALTIES RE TAXES A1090 65,121.43 65,000.00 63,000.00 63,000.00 SALES TAX A1110 683,873.00 616,670.00 818,273.00 818,273.00 ------------ ------------ ------------ ------------ ------ TOTALS: 776,479.28 709,670.00 907,373.00 907,373.00 DEPARTMENTAL INCOME DATA PROCESSING FEES A1230 6,075.00 5,400.00 6,000.00 6,000.00 CLERK FEES A1255 10,136.29 12,700.00 10,950.00 10,950.00 HISTORICAL RESEARCH A1289 4,479.00 2,000.00 2,000.00 2,000.00 AGING PARTICIPANT INCOME A1840 184,273.00 189,800.00 207,500.00 234,500.00 POLICE DEPT FEES A1520 4,216.25 5,000.00 9,000.00 9,000.00 RECREATION FEES A2001 73,234.00 90,000.00 90,000.00 90,000.00 SPECIAL RECREATION FACIL. A2025 88,631.26 343,559.00 96,200.00 96,200.00 ALARM FEES A2116 40,745.00 45,000.00 37,500.00 37,500.00 SERVICES OTHER GOVT'S A2210 164,254.00 128,816.00 139,500.00 139,500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 576,043.80 822,275.00 598,650.00 625,650.00 USE OF MONEY & PROPERTY INTEREST AND EARNINGS A2401 567,465.99 550,000.00 400,000.00 400,000.00 PROPERTY RENTAL A2410 147,654.76 145,000.00 155,000.00 155,000.00 COMMISSIONS A2450 ------------ ------------ ------------ ------------ ------ TOTALS: 715,120.75 695,000.00 555,000.00 555,000.00 LICENSES & PERMITS BINGO LICENSES A2540 687.51 230.00 230.00 230.00 DOG LICENSES A2544 9,247.86 9,200.00 8,000.00 8,000.00 PERMITS A2590 243,558.48 279,025.00 255,158.00 255,158.00 ------------ ------------ ------------ ------------ ------ TOTALS: 253,493.85 288,455.00 263,388.00 263,388.00 TOWN OF SOUTHOLD Page 14 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 FINES & FORFEITURES FINES & FORFEITS OF BAIL A2610 150,852.30 160,000.00 170,000.00 170,000.00 FORFEITURE OF DEPOSITS A2620 4,625.00 5,000.00 2,500.00 2,500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 155,477.30 165,000.00 172,500.00 172,500.00 SALES OF PROPERTY, LOSS COMPENSAT. SALE OF SCRAP A2650 283.69 5,000.00 2,500.00 2,500.00 MINOR SALES, OTHER A2655 898.89 3,500.00 1,500.00 1,500.00 INSURANCE RECOVERIES A2680 143,795.27 24,399.82 75,000.00 75,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 144,977.85 32,899.82 79,000.00 79,000.00 MISCELLANEOUS MISC REVENUE, OTHER GOV'T A2389 33,800.00 MEDICARE PART D REIMB A2700 9,416.62 13,000.00 13,000.00 13,000.00 REFUND PRIOR YR EXPEND. A2701 18,346.20 10,000.00 10,000.00 10,000.00 GIFTS AND DONATIONS A2705 3,640.00 3,350.00 10,675.00 10,675.00 COUNTY AGING GRANTS A2750 131,147.89 269,518.00 272,078.00 272,078.00 OTHER UNCLASSIFIED A2770 21,541.00 18,000.00 20,000.00 20,000.00 November 5, 2008 Page 30 Minutes Southold Town Board Meeting ------------ ------------ ------------ ------------ ------ TOTALS: 217,891.71 313,868.00 325,753.00 325,753.00 STATE AIDE MORTGAGE TAX A3005 2,293,263.35 2,300,000.00 1,350,000.00 1,350,000.00 REAL PROPERTY TAX SERVICES A3040 8,283.53 5,000.00 MISCELLANEOUS A3089 83,927.41 31,098.99 9,015.00 13,015.00 YOUTH PROJECTS A3820 27,395.00 45,397.00 30,000.00 30,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 2,412,869.29 2,381,495.99 1,389,015.00 1,393,015.00 TOWN OF SOUTHOLD Page 15 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 FEDERAL AID DCJS COPS GRANT A4389 2,649.37 TEA-21 TRANSPORTATION AID A4597 20,000.00 PROGRAMS FOR THE AGING A4772 122,918.76 ------------ ------------ ------------ ------------ ------ TOTALS: 145,568.13 TOTAL ESTIMATED REVENUES 5,397,921.96 5,408,663.81 4,290,679.00 4,321,679.00 ============ ============ ============ ============ ======= UNEXPENDED BALANCE 2,009,041.45 1,262,000.00 1,262,000.00 ============ ============ ============ ============ ======= TOWN OF SOUTHOLD Page 16 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 GENERAL FUND PART TOWN ***APPROPRIATIONS*** GENERAL GOVERNMENT SUPPORT TOWN ATTORNEY, P.S. B1420.1 67,400.58 71,100.00 TOWN ATTORNEY, C.E. B1420.4 20,568.54 42,600.00 40,000.00 40,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 87,969.12 113,700.00 40,000.00 40,000.00 CONTINGENT B1990.4 316,800.00 75,000.00 50,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 316,800.00 75,000.00 50,000.00 TOTAL GENERAL GOVERNMENT SUPPORT 87,969.12 430,500.00 115,000.00 90,000.00 PUBLIC SAFETY SAFETY INSPECTION PERSONAL SERVICES B3620.1 432,854.80 466,893.00 508,800.00 508,800.00 EQUIPMENT B3620.2 210.96 2,620.00 620.00 CONTRACTUAL EXPENSE B3620.4 8,874.61 15,630.00 13,730.00 13,730.00 ------------ ------------ ------------ ------------ ------ TOTALS: 441,940.37 485,143.00 523,150.00 522,530.00 ARCHITECURAL REVIEW BOARD PERSONAL SERVICES B3989.1 1,186.24 1,300.00 1,300.00 1,300.00 CONTRACTUAL EXPENSE B3989.4 50.00 50.00 ------------ ------------ ------------ ------------ ------ TOTALS: 1,186.24 1,300.00 1,350.00 1,350.00 November 5, 2008 Page 31 Minutes Southold Town Board Meeting TOTAL PUBLIC SAFETY 443,126.61 486,443.00 524,500.00 523,880.00 TOWN OF SOUTHOLD Page 17 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 PUBLIC HEALTH REGISTRAR OF VITAL STATISTICS PERSONAL SERVICES B4010.1 7,369.96 7,400.00 7,370.00 7,370.00 ------------ ------------ ------------ ------------ ------ TOTALS: 7,369.96 7,400.00 7,370.00 7,370.00 TOTAL HEALTH 7,369.96 7,400.00 7,370.00 7,370.00 PLANNING & ZONING ZONING PERSONAL SERVICES B8010.1 139,534.38 152,800.00 153,200.00 153,200.00 EQUIPMENT B8010.2 415.00 800.00 800.00 CONTRACTUAL EXPENSE B8010.4 15,885.49 20,084.00 17,946.00 17,946.00 ------------ ------------ ------------ ------------ ------ TOTALS: 155,834.87 172,884.00 171,946.00 171,946.00 PLANNING PERSONAL SERVICES B8020.1 439,907.35 537,740.00 552,400.00 552,400.00 EQUIPMENT B8020.2 1,510.43 1,050.00 CONTRACTUAL EXPENSE B8020.4 59,735.42 125,415.00 184,605.00 182,605.00 ------------ ------------ ------------ ------------ ------ TOTALS: 501,153.20 664,205.00 737,005.00 735,005.00 TOTAL PLANNING & ZONING 656,988.07 837,089.00 908,951.00 906,951.00 EMPLOYEE BENEFITS NYS RETIREMENT B9010.8 93,745.75 95,000.00 102,000.00 95,000.00 SOCIAL SECURITY B9030.8 84,166.58 97,200.00 111,000.00 111,000.00 WORKERS COMPENSATION B9040.8 7,838.72 8,700.00 8,000.00 8,000.00 CSEA BENEFIT FUND B9055.8 22,369.40 27,800.00 33,100.00 33,100.00 MEDICAL PLAN BUYOUT B9089.8 12,576.84 13,142.00 10,475.00 10,475.00 ------------ ------------ ------------ ------------ ------ TOTAL EMPLOYEE BENEFITS 220,697.29 241,842.00 264,575.00 257,575.00 TOWN OF SOUTHOLD Page 18 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 OTHER USES INTERFUND TRANSFERS B9901.9 226,842.48 243,403.00 457,502.00 452,502.00 ------------ ------------ ------------ ------------ ------ TOTAL OTHER USES 226,842.48 243,403.00 457,502.00 452,502.00 TOTAL APPROPRIATIONS 1,642,993.53 2,246,677.00 2,277,898.00 2,238,278.00 ============ ============ ============ ============ ======= TOWN OF SOUTHOLD Page 19 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 GENERAL FUND PART TOWN ***REVENUES*** November 5, 2008 Page 32 Minutes Southold Town Board Meeting OTHER TAX ITEMS PMTS IN LIEU OF RE TAXES B1081 727.50 800.00 1,400.00 1,400.00 INT & PENALTIES RE TAXES B1090 554.21 600.00 750.00 750.00 FRANCHISES B1170 234,091.00 240,000.00 248,000.00 248,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 235,372.71 241,400.00 250,150.00 250,150.00 DEPARTMENTAL INCOME CLERK FEES B1255 6,738.00 7,000.00 12,000.00 12,000.00 BUILDING INSPECTOR FEES B1560 543,811.26 500,000.00 500,000.00 500,000.00 HEALTH FEES B1601 15,800.00 13,200.00 13,200.00 13,200.00 ZONING FEES B2110 53,100.00 65,000.00 55,000.00 55,000.00 PLANNING BOARD FEES B2115 50,296.32 139,900.00 145,000.00 145,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 669,745.58 725,100.00 725,200.00 725,200.00 USE OF MONEY & PROPERTY INTEREST AND EARNINGS B2401 44,654.21 47,000.00 25,000.00 25,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 44,654.21 47,000.00 25,000.00 25,000.00 LICENSES & PERMITS PERMITS B2590 5,150.00 5,200.00 6,000.00 6,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 5,150.00 5,200.00 6,000.00 6,000.00 TOWN OF SOUTHOLD Page 20 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 SALES OF PROPERTY, LOSS COMPENSAT. CABLEVISION SETTLEMENT B2610 MINOR SALES, OTHER B2655 2,164.08 8,000.00 3,000.00 3,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 2,164.08 8,000.00 3,000.00 3,000.00 STATE AIDE STATE REVENUE SHARING B3001 93,135.00 93,000.00 96,000.00 96,000.00 DEPARTMENT OF STATE GRANT B3089 120,000.00 120,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 93,135.00 93,000.00 216,000.00 216,000.00 TOTAL REVENUES 1,050,221.58 1,119,700.00 1,225,350.00 1,225,350.00 ============ ============ ============ ============ ======= UNEXPENDED BALANCE 317,000.00 292,000.00 292,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 317,000.00 292,000.00 292,000.00 ============ ============ ============ ============ ======= TOWN OF SOUTHOLD Page 21 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 HIGHWAY FUND PART TOWN ***APPROPRIATIONS*** GENERAL REPAIRS PERSONAL SERVICES DB5110.1 1,342,564.19 1,476,100.00 1,553,900.00 1,553,900.00 CONTRACTUAL EXPENSE DB5110.4 672,794.93 782,540.00 659,000.00 501,500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 2,015,359.12 2,258,640.00 2,212,900.00 2,055,400.00 CONSOLIDATED HIGHWAY PROGRAM November 5, 2008 Page 33 Minutes Southold Town Board Meeting CAPITAL OUTLAY DB5112.2 296,262.79 326,819.64 326,819.00 326,819.00 ------------ ------------ ------------ ------------ ------ TOTALS: 296,262.79 326,819.64 326,819.00 326,819.00 MACHINERY PERSONAL SERVICES DB5130.1 364,051.82 384,000.00 276,400.00 276,400.00 EQUIPMENT DB5130.2 204,832.24 167,048.75 85,000.00 2,000.00 CONTRACTUAL EXPENSE DB5130.4 147,374.61 127,156.25 152,000.00 152,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 716,258.67 678,205.00 513,400.00 430,400.00 BRUSH & WEEDS/MISCELLANEOUS PERSONAL SERVICES DB5140.1 33,339.72 106,000.00 109,000.00 109,000.00 EQUIPMENT DB5140.2 191.71 500.00 250.00 250.00 CONTRACTUAL EXPENSE DB5140.4 83,930.50 94,400.00 94,600.00 64,600.00 ------------ ------------ ------------ ------------ ------ TOTALS: 117,461.93 200,900.00 203,850.00 173,850.00 SNOW REMOVAL PERSONAL SERVICES DB5142.1 139,502.58 226,000.00 184,000.00 184,000.00 EQUIPMENT DB5142.2 22,500.00 12,650.00 44,000.00 44,000.00 CONTRACTUAL EXPENSE DB5142.4 129,841.25 141,500.00 125,000.00 125,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 291,843.83 380,150.00 353,000.00 353,000.00 TOWN OF SOUTHOLD Page 22 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 EMPLOYEE BENEFITS NYS RETIREMENT DB9010.8 214,345.50 215,000.00 217,000.00 196,000.00 SOCIAL SECURITY DB9030.8 143,778.66 178,775.00 170,000.00 170,000.00 WORKER'S COMPENSATION DB9040.8 103,823.68 114,000.00 104,000.00 104,000.00 CSEA BENEFIT FUND DB9055.8 48,237.41 61,525.00 57,900.00 57,900.00 ------------ ------------ ------------ ------------ ------ TOTALS: 510,185.25 569,300.00 548,900.00 527,900.00 DEBT SERVICE PRINCIPAL BOND ANTICIPATION NOTES DB9730.6 233,000.00 198,000.00 75,000.00 75,000.00 SERIAL BONDS DB9710.6 27,100.00 30,000.00 30,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 233,000.00 225,100.00 105,000.00 105,000.00 DEBT SERVICE INTEREST BOND ANTICIPATION NOTES DB9730.7 14,344.72 31,700.00 6,700.00 6,700.00 SERIAL BONDS DB9710.7 2,656.21 5,600.00 4,500.00 4,500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 17,000.93 37,300.00 11,200.00 11,200.00 OTHER USES TRANSFER TO OTHER FUND DB9901.9 561,696.24 617,700.00 973,136.00 973,136.00 ------------ ------------ ------------ ------------ ------ TOTALS: 561,696.24 617,700.00 973,136.00 973,136.00 TOTAL APPROPRIATIONS 4,759,068.76 5,294,114.64 5,248,205.00 4,956,705.00 ============ ============ ============ ============ ======= TOWN OF SOUTHOLD Page 23 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 HIGHWAY FUND PART TOWN ***REVENUES*** November 5, 2008 Page 34 Minutes Southold Town Board Meeting OTHER TAX ITEMS PMTS IN LIEU OF RE TAXES DB1081 7,220.75 7,200.00 7,700.00 7,700.00 INT & PENALTIES RE TAX DB1090 5,500.99 5,500.00 4,000.00 4,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 12,721.74 12,700.00 11,700.00 11,700.00 USE OF MONEY & PROPERTY INTEREST AND EARNINGS DB2401 142,142.39 140,000.00 70,000.00 70,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 142,142.39 140,000.00 70,000.00 70,000.00 MISCELLANEOUS PERMITS DB2590 10,361.70 7,000.00 10,000.00 10,000.00 SALE OF SCRAP DB2650 29,212.75 5,000.00 3,000.00 3,000.00 INSURANCE RECOVERIES DB2680 ------------ ------------ ------------ ------------ ------ TOTALS: 39,574.45 12,000.00 13,000.00 13,000.00 STATE AIDE CONSOLIDATED HIGHWAY AID DB3501 296,262.79 326,819.64 326,819.00 326,819.00 ------------ ------------ ------------ ------------ ------ TOTALS: 296,262.79 326,819.64 326,819.00 326,819.00 TOTAL REVENUES 490,701.37 491,519.64 421,519.00 421,519.00 ============ ============ ============ ============ ====== UNEXPENDED BALANCE 491,000.00 381,000.00 381,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 491,000.00 381,000.00 381,000.00 ============ ============ ============ ============ ====== TOWN OF SOUTHOLD Page 24 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 COMMUNITY DEVELOPMENT FUND ***APPROPRIATIONS*** ADMINISTRATION 001 13,600.00 13,600.00 13,000.00 13,000.00 NORTH FORK EARLY LEARNING 002 15,000.00 HOME IMPROVEMENT 003 146,300.00 97,500.00 97,500.00 ROBERT PERRY DAY CARE 004 7,500.00 7,500.00 8,500.00 8,500.00 DOMINICAN SISTERS 005 5,000.00 HOUSING COUNSELING 006 10,000.00 5,000.00 C.A.S.T. 008 12,500.00 5,500.00 5,500.00 PECONIC COMMUNITY COUNCIL 009 REC CENTER IMPROVEMENTS 011 20,000.00 5,500.00 5,500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 21,100.00 224,900.00 130,000.00 130,000.00 ============ ============ ============ ============ ====== ***REVENUES*** COMMUNITY DEVELOPMENT GRANT CD2743 21,100.00 224,900.00 130,000.00 130,000.00 ------------ ------------ ------------ ------------ ------ TOTAL REVENUES: 21,100.00 224,900.00 130,000.00 130,000.00 ============ ============ ============ ============ ====== TOWN OF SOUTHOLD Page 25 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED November 5, 2008 Page 35 Minutes Southold Town Board Meeting ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 RISK RETENTION FUND ***APPROPRIATIONS*** INSURANCE CS1910 425,969.37 765,000.00 765,000.00 674,500.00 ------------ ------------ ------------ ------------ ------ TOTAL APPROPRIATIONS: 425,969.37 765,000.00 765,000.00 674,500.00 ============ ============ ============ ============ ====== ***REVENUES*** INTERFUND TRANSFERS CS5031 416,453.63 765,000.00 765,000.00 674,500.00 ------------ ------------ ------------ ------------ ------ TOTAL ESTIMATED REVENUES 416,453.63 765,000.00 765,000.00 674,500.00 ============ ============ ============ ============ ====== TOWN OF SOUTHOLD Page 26 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 COMMUNITY PRESERVATION FUND ***APPROPRIATIONS*** SITE DEVELOPMENT 32,348.91 90,000.00 43,000.00 37,000.00 LEGAL COUNSEL 29,542.70 40,000.00 45,000.00 45,000.00 APPRAISALS 20,600.00 150,000.00 LAND ACQUISTIONS 1,968,303.40 12,892,250.00 615,056.00 676,056.00 LAND PRESERVATION, P.S. 195,236.70 174,050.00 214,346.00 153,346.00 STEWARDSHIP, CAPITAL OUTLAY 83,256.24 206,000.00 426,500.00 432,500.00 SOCIAL SECURITY BENEFITS 15,513.99 20,400.00 18,693.00 18,693.00 SERIAL BOND PRINCIPAL 886,300.00 632,500.00 632,500.00 SERIAL BOND INTEREST 78,856.77 1,541,000.00 701,405.00 701,405.00 BOND ANTICIPATION NOTE PRINCIPAL 551,000.00 551,000.00 BOND ANTICIPATION NOTE INTEREST 750,000.00 750,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 2,423,658.71 16,000,000.00 3,997,500.00 3,997,500.00 ============ ============ ============ ============ ====== ***REVENUES*** 2% LAND TRANSFER TAXES 6,071,436.46 5,000,000.00 3,600,000.00 3,600,000.00 SANITARY FLOW CREDITS INTEREST & EARNINGS 377,945.67 200,000.00 75,000.00 75,000.00 GIFTS AND DONATIONS 250.00 6,820.00 STATE AID 794,079.00 322,500.00 322,500.00 FEDERAL AID 924,966.10 1,464,735.00 SERIAL BOND PROCEEDS ------------ ------------ ------------ ------------ ------ TOTALS: 8,168,677.23 6,671,555.00 3,997,500.00 3,997,500.00 ============ ============ ============ ============ ====== UNEXPENDED BALANCE 9,328,445.00 ============ ============ ============ ============ ====== TOWN OF SOUTHOLD Page 27 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 EMPLOYEES HEALTH PLAN November 5, 2008 Page 36 Minutes Southold Town Board Meeting ***APPROPRIATIONS*** INSURANCE MS1910 111,591.91 134,000.00 334,180.00 334,180.00 MEDICARE REIMBURSEMENT MS1989 76,245.40 85,000.00 85,000.00 85,000.00 ADMINISTRATION MS8686 59,200.37 73,500.00 71,000.00 71,000.00 HOSPITAL & MEDICAL CLAIMS MS9060 2,524,952.77 2,600,000.00 3,629,092.00 3,629,092.00 ------------ ------------ ------------ ------------ ------ TOTAL APPROPRIATIONS: 2,771,990.45 2,892,500.00 4,119,272.00 4,119,272.00 ============ ============ ============ ============ ====== ***REVENUES*** INTEREST & EARNINGS MS2401 49,791.13 40,000.00 15,000.00 15,000.00 INSURANCE RECOVERIES MS2680 3,305.64 MEDICARE PART D REIMB MS2700 32,388.82 40,000.00 40,000.00 40,000.00 REFUNDS PRIOR YEAR EXPENSE MS2701 866.99 RETIREE, COBRA CONTRIBUTE MS2709 99,745.01 115,644.00 147,197.00 147,197.00 INTERFUND TRANSFERS MS5031 2,321,895.42 2,496,856.00 3,917,075.00 3,917,075.00 ------------ ------------ ------------ ------------ ------ TOTAL ESTIMATED REVENUES 2,507,993.01 2,692,500.00 4,119,272.00 4,119,272.00 ============ ============ ============ ============ ====== UNEXPENDED BALANCE 200,000.00 ============ ============ ============ ============ ====== TOWN OF SOUTHOLD Page 28 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 E-W FIRE PROTECTION DISTRICT ***APPROPRIATIONS*** FIRE FIGHTING CONTRACTUAL EXPENSE SF3410.4 505,139.60 552,763.00 597,763.00 597,763.00 ------------ ------------ ------------ ------------ ------ TOTALS: 505,139.60 552,763.00 597,763.00 597,763.00 OTHER USES INTERFUND LOAN INTER SF9795.7 44.04 100.00 100.00 100.00 ------------ ------------ ------------ ------------ ------ TOTALS: 44.04 100.00 100.00 100.00 TOTAL APPROPRIATIONS 505,183.64 552,863.00 597,863.00 597,863.00 ============ ============ ============ ============ ====== ***REVENUES*** OTHER TAX ITEMS INT & PENALTIES RE TAX SF1090 678.58 ------------ ------------ ------------ ------------ ------ TOTALS: 678.58 USE OF MONEY & PROPERTY INTEREST AND EARNINGS SF2401 6,055.47 5,000.00 3,000.00 3,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 6,055.47 5,000.00 3,000.00 3,000.00 TOTAL REVENUES 6,734.05 5,000.00 3,000.00 3,000.00 ============ ============ ============ ============ ====== UNEXPENDED BALANCE 6,400.00 5,700.00 5,700.00 ------------ ------------ ------------ ------------ ------ November 5, 2008 Page 37 Minutes Southold Town Board Meeting TOTALS: 6,400.00 5,700.00 5,700.00 ============ ============ ============ ============ ====== TOWN OF SOUTHOLD Page 29 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 FISHERS ISLAND FERRY DISTRICT ***APPROPRIATIONS*** GENERAL GOVERNMENT SUPPPORT ACCOUNTING, C.E. SM1310.4 9,387.00 9,500.00 9,000.00 9,000.00 LEGAL FEES, C.E. SM1420.4 59,874.22 60,000.00 60,000.00 60,000.00 INSURANCE, C.E. SM1910.4 71,445.83 95,000.00 95,000.00 95,000.00 INSURANCE CLAIMS, C.E. SM1930.4 7,152.66 8,000.00 8,000.00 8,000.00 PROPERTY TAXES, C.E. SM1950.4 45,389.48 50,000.00 52,000.00 52,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 193,249.19 222,500.00 224,000.00 224,000.00 TRANSPORTATION ELIZABETH AIRPORT, C.E. SM5610.4 1,205,466.10 158,787.00 30,000.00 30,000.00 DOCK REPAIRS, CAPITAL SM5909.2 100,172.89 88,000.00 137,600.00 137,600.00 FERRY OPERATIONS, P.S. SM5710.1 1,153,300.55 1,149,800.00 1,263,000.00 1,263,000.00 FERRY OPERATIONS, EQUIP SM5710.2 233,900.62 172,500.00 210,000.00 210,000.00 FERRY OPERATIONS, C.E. SM5710.4 530,409.08 557,000.00 655,000.00 655,000.00 OFFICE EXPENSE,C.E. SM5711.4 5,096.76 10,000.00 12,000.00 12,000.00 COMMISSIONER FEES SM5712.4 5,300.00 6,000.00 6,000.00 6,000.00 US MAIL, C.E. SM5713.4 10,200.00 10,000.00 10,000.00 10,000.00 ------------ ------------ ------------ ------------ ------ TOTALS 3,243,846.00 2,152,087.00 2,323,600.00 2,323,600.00 MISCELLANEOUS THEATER, C.E. SM7155.4 16,405.29 15,000.00 15,000.00 15,000.00 ------------ ------------ ------------ ------------ ------ TOTALS 16,405.29 15,000.00 15,000.00 15,000.00 EMPLOYEE BENEFITS NYS RETIREMENT SM9010.8 92,028.75 89,800.00 100,000.00 100,000.00 SOCIAL SECURITY SM9030.8 86,797.46 95,000.00 97,000.00 97,000.00 UNEMPLOYMENT INSURANCE SM9050.8 1,507.13 900.00 MEDICAL INSURANCE SM9060.8 152,377.96 175,000.00 185,000.00 185,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 332,711.30 360,700.00 382,000.00 382,000.00 TOWN OF SOUTHOLD Page 30 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 DEBT SERVICE SERIAL BOND PRINCIPAL SM9710.6 150,000.00 150,000.00 150,000.00 150,000.00 SERIAL BOND INTEREST SM9710.7 96,574.92 91,925.00 91,000.00 91,000.00 BAN PRINCIPAL SM9730.6 125,000.00 300,000.00 200,000.00 200,000.00 BAN INTEREST SM9730.7 57,074.98 54,350.00 26,400.00 26,400.00 ------------ ------------ ------------ ------------ ------ TOTALS: 428,649.90 596,275.00 467,400.00 467,400.00 ------------ ------------ ------------ ------------ ------ TOTAL APPROPRIATIONS 4,214,861.68 3,346,562.00 3,412,000.00 3,412,000.00 ============ ============ ============ ============ ===== TOWN OF SOUTHOLD Page 31 2009 TOWN BUDGET November 5, 2008 Page 38 Minutes Southold Town Board Meeting PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 FISHERS ISLAND FERRY DISTRICT ***REVENUES*** INT & PENALTIES RE TAXES SM1090 802.33 FERRY OPERATIONS SM1760 2,453,525.68 2,400,000.00 2,705,000.00 2,705,000.00 CHARTERS SM1765 16,014.00 ELIZABETH AIRPORT SM1770 8,000.00 8,000.00 8,000.00 US MAIL SM1789 18,474.51 21,000.00 24,000.00 24,000.00 THEATER SM2089 13,382.32 20,000.00 15,000.00 15,000.00 SERVICE OTHER GOV'TS SM2210 45,590.00 40,000.00 50,000.00 50,000.00 INTEREST & EARNINGS SM2401 12,064.69 7,500.00 13,000.00 13,000.00 COMMISSIONS SM2450 6,543.00 8,000.00 7,000.00 7,000.00 REFUND PRIOR YEAR EXPENSE SM2701 447.93 NYS CAPITAL GRANT SM3097 27,365.38 1,004.00 FEDERAL CAPITAL GRANT SM4097 1,107,762.00 377,333.00 ------------ ------------ ------------ ------------ ------ TOTAL REVENUES 3,701,971.84 2,882,837.00 2,822,000.00 2,822,000.00 ============ ============ ============ ============ ====== TOWN OF SOUTHOLD Page 32 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 SOUTHOLD SOLID WASTE DISTRICT ***APPROPRIATIONS*** TOWN ATTORNEY CONTRACTUAL EXPENSES SR1420.4 13,713.01 14,000.00 14,000.00 14,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 13,713.01 14,000.00 14,000.00 14,000.00 ADMINISTRATION PERSONAL SERVICES SR1490.1 133,607.80 149,600.00 159,000.00 159,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 133,607.80 149,600.00 159,000.00 159,000.00 FUNDED DEFICIT CONTRACTUAL EXPENSE SR1989.4 12,000.00 12,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 12,000.00 12,000.00 REFUSE & GARBAGE PERSONAL SERVICES SR8160.1 825,122.13 840,500.00 816,500.00 816,500.00 EQUIPMENT SR8160.2 26,569.88 47,044.50 18,700.00 10,200.00 CONTRACTUAL EXPENSE SR8160.4 1,252,093.52 1,878,800.50 1,607,375.00 1,567,875.00 ------------ ------------ ------------ ------------ ------ TOTALS: 2,103,785.53 2,766,345.00 2,442,575.00 2,394,575.00 EMPLOYEE BENEFITS NYS RETIREMENT SR9010.8 103,652.25 104,675.00 105,000.00 94,500.00 SOCIAL SECURITY SR9030.8 73,305.20 77,190.00 75,000.00 75,000.00 WORKERS COMPENSATION SR9040.8 48,480.44 53,300.00 50,000.00 50,000.00 UNEMPLOYMENT INSURANCE SR9050.8 2,000.00 2,000.00 2,000.00 CSEA BENEFIT FUND SR9055.8 22,852.76 27,025.00 29,000.00 29,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 248,290.65 264,190.00 261,000.00 250,500.00 TOWN OF SOUTHOLD Page 33 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET November 5, 2008 Page 39 Minutes Southold Town Board Meeting 2007 2008 2009 2009 2009 DEBT SERVICE - PRINCIPAL SERIAL BONDS SR9710.6 234,098.00 416,600.00 428,000.00 428,000.00 BOND ANTICIPATION NOTES SR9730.6 339,311.19 135,000.00 135,000.00 135,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 573,409.19 551,600.00 563,000.00 563,000.00 DEBT SERVICE - INTEREST SERIAL BONDS SR9710.7 135,090.87 229,600.00 221,000.00 221,000.00 BOND ANTICIPATION NOTE SR9730.7 159,291.87 10,700.00 19,250.00 19,250.00 ------------ ------------ ------------ ------------ ------ TOTALS: 294,382.74 240,300.00 240,250.00 240,250.00 OTHER USES TRANSFER TO OTHER FUNDS SR9901.9 307,962.46 264,430.00 379,815.00 374,815.00 ------------ ------------ ------------ ------------ ------ TOTALS: 307,962.46 264,430.00 379,815.00 374,815.00 TOTAL APPROPRIATIONS 3,675,151.38 4,250,465.00 4,071,640.00 4,008,140.00 ============ ============ ============ ============ ====== TOWN OF SOUTHOLD Page 34 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 SOUTHOLD SOLID WASTE DISTRICT ***REVENUES*** OTHER TAX ITEMS INT & PENALTIES RE TAXES SR1090 2,593.39 2,600.00 2,600.00 2,600.00 ------------ ------------ ------------ ------------ ------ TOTALS: 2,593.39 2,600.00 2,600.00 2,600.00 DEPARTMENTAL INCOME GARBAGE DISPOSAL CHARGES SR2130 1,446,829.61 2,212,750.00 1,843,000.00 1,853,000.00 SERVICES OTHER GOVERNMENT SR2210 904.50 PERMITS SR2590 164,187.50 165,000.00 165,000.00 165,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 1,611,921.61 2,377,750.00 2,008,000.00 2,018,000.00 USE OF MONEY & PROPERTY INTEREST AND EARNINGS SR2401 30,022.81 30,000.00 15,000.00 15,000.00 SALE OF SCRAP & EXCESS SR2650 214,273.16 200,000.00 427,000.00 427,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 244,295.97 230,000.00 442,000.00 442,000.00 MISCELLANEOUS INSURANCE RECOVERIES SR2680 12,576.46 REFUND PRIOR YR EXPEND. SR2701 706.51 ------------ ------------ ------------ ------------ ------ TOTALS: 13,282.97 STATE AID RECYLING GRANT SR3089 30,000.00 32,500.00 27,500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 30,000.00 32,500.00 27,500.00 TOTAL REVENUES: 1,872,093.94 2,640,350.00 2,485,100.00 2,490,100.00 ============ ============ ============ ============ ====== UNEXPENDED BALANCE 103,170.00 ------------ ------------ ------------ ------------ ------ TOTALS: 103,170.00 ============ ============ ============ ============ ====== November 5, 2008 Page 40 Minutes Southold Town Board Meeting TOWN OF SOUTHOLD Page 35 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 SOUTHOLD WASTEWATER DISTRICT ***APPROPRIATIONS*** SEWAGE TREATMENT CONTRACTUAL EXPENSE SS18130.4 33,640.00 25,000.00 25,000.00 25,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 33,640.00 25,000.00 25,000.00 25,000.00 SERIAL BONDS PRINCIPAL SS19710.6 1,960.00 1,960.00 2,250.00 2,250.00 INTEREST SS19710.7 355.33 305.00 250.00 250.00 ------------ ------------ ------------ ------------ ------ TOTALS 2,315.33 2,265.00 2,500.00 2,500.00 BOND ANTICIPATION NOTES PRINCIPAL SS19730.6 INTEREST SS19730.7 75,000.00 60,000.00 60,000.00 ------------ ------------ ------------ ------------ ------ TOTALS 75,000.00 60,000.00 60,000.00 TOTAL APPRORIATIONS: 35,955.33 102,265.00 87,500.00 87,500.00 ============ ============ ============ ============ ====== TOWN OF SOUTHOLD Page 36 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 SOUTHOLD WASTEWATER DISTRICT ***REVENUES*** OTHER TAX ITEMS INTEREST ON RE TAXES SS11090 24.88 20.00 ------------ ------------ ------------ ------------ ------ TOTALS: 24.88 20.00 DEPARTMENTAL INCOME DISPOSAL CHARGES SS12130 20,997.41 1,000.00 3,000.00 3,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 20,997.41 1,000.00 3,000.00 3,000.00 USE OF MONEY & PROPERTY INTEREST AND EARNINGS SS12401 11,721.32 8,000.00 5,000.00 5,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 11,721.32 8,000.00 5,000.00 5,000.00 TOTAL REVENUES: 32,743.61 9,020.00 8,000.00 8,000.00 ============ ============ ============ ============ ====== UNEXPENDED BALANCE 90,000.00 75,000.00 75,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 90,000.00 75,000.00 75,000.00 ============ ============ ============ ============ ====== TOWN OF SOUTHOLD Page 37 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED November 5, 2008 Page 41 Minutes Southold Town Board Meeting ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 FISHERS ISLAND SEWER DIST. ***APPROPRIATIONS*** ENGINEERING CONTRACTUAL EXPENSE SS21440.4 11,575.00 8,900.00 12,000.00 12,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 11,575.00 8,900.00 12,000.00 12,000.00 REFUSE & GARBAGE CONTRACTUAL EXPENSE SS28160.4 4,631.96 12,100.00 12,500.00 12,500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 4,631.96 12,100.00 12,500.00 12,500.00 BOND ANTICIPATION NOTES PRINCIPAL SS29730.6 3,700.00 3,900.00 3,900.00 INTEREST SS29730.7 6,250.00 2,305.00 2,305.00 ------------ ------------ ------------ ------------ ------ TOTALS 9,950.00 6,205.00 6,205.00 TOTAL APPROPRIATIONS: 16,206.96 30,950.00 30,705.00 30,705.00 ============ ============ ============ ============ ====== TOWN OF SOUTHOLD Page 38 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 ***REVENUES*** DEPARTMENTAL INCOME INTEREST ON RE TAX SS21090 2.19 UNPAID SEWER RENTS SS22129 1,614.38 DISPOSAL CHARGES SS22130 8,315.00 29,700.00 30,000.00 30,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 9,931.57 29,700.00 30,000.00 30,000.00 USE OF MONEY INTEREST AND EARNINGS SS22401 1,907.80 1,000.00 705.00 705.00 ------------ ------------ ------------ ------------ ------ TOTALS: 1,907.80 1,000.00 705.00 705.00 TOTAL REVENUES: 11,839.37 30,700.00 30,705.00 30,705.00 ============ ============ ============ ============ ====== UNEXPENDED BALANCE 250.00 ------------ ------------ ------------ ------------ ------ TOTALS: 250.00 ============ ============ ============ ============ ====== TOWN OF SOUTHOLD Page 39 2009 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'S PRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2007 2008 2009 2009 2009 ORIENT BY THE SEA ROAD IMP DIST ***APPROPRIATIONS*** TOWN ATTORNEY CONTRACTUAL EXPENSE DB11420.4 500.00 500.00 ------------ ------------ ------------ ------------ ------ TOTALS: 500.00 500.00 November 5, 2008 Page 42 Minutes Southold Town Board Meeting DEBT SERVICE PRINCIPAL BAN PRINCIPAL DB19730.6 3,000.00 3,000.00 3,000.00 ------------ ------------ ------------ ------------ ------ TOTALS: 3,000.00 3,000.00 3,000.00 DEBT SERVICE INTEREST BAN INTEREST DB19730.7 1,500.00 1,080.00 1,080.00 ------------ ------------ ------------ ------------ ------ TOTALS: 1,500.00 1,080.00 1,080.00 TOTAL APPROPRIATIONS: 4,500.00 4,580.00 4,580.00 ============ ============ ============ ============ ====== UNEXPENDED BALANCE 20.00 20.00 ------------ ------------ ------------ ------------ ------ TOTALS: 20.00 20.00 ============ ============ ============ ============ ======= I believe that this table is available and has been published. I have notice that this has been filed as an affidavit, it was posted on the Town Clerk’s bulletin board outside and it appeared as a legal in the local newspaper. SUPERVISOR RUSSELL: Would anybody like to come up and address the Town Board at this time? PAUL STUCKART: Yeah, Scott, Paul Stuckart I spoke to you on the phone a couple of weeks ago. SUPERVISOR RUSSELL: Right. MR. STUCKART: I just have a couple of questions, I didn’t have a chance to look at all the paperwork yet. And actually you had told me that you were going to try to make some adjustments when I spoke to you, I don’t know if you recall the conversation? SUPERVISOR RUSSELL: Right. MR. STUCKART: What were the adjustments? Have you made any yet? SUPERVISOR RUSSELL: For the proposed budget to the current budget, the reduction was from 13.81% to the current proposal of 10.61%, if I am not mistaken. MR. STUCKART: Okay. My main question, Scott, ladies and gentlemen, I worked my whole life, you know, I worked for 35 years, I paid into school taxes when my kids were going to school, they are all grown and married now with their own children now but when they were going to school, I paid. I am still paying. You know, I am on a fixed income, my income hasn’t changed in five years, when do I get a break. That is what I am asking. Senior citizen, I am on full disability, I can’t work. Alright? I am lucky I can walk or breathe. When do I get a break? That is my question. SUPERVISOR RUSSELL: That is a good question. I don’t know that we are not trying to extend the best break we can, running government isn’t about breaks. It is about paying for the obligations that we have before us. It is about providing police… November 5, 2008 Page 43 Minutes Southold Town Board Meeting MR. STUCKART: What exactly am I paying for? My road doesn’t even get plowed in the winter. What are you giving me? I mean, what am I getting. SUPERVISOR RUSSELL: You are getting a list of services. Open space, police protection, all of those things that are part and parcel of running town government. I presume that because you don’t get plowed, you live on a private road? MR. STUCKART: For which I pay taxes, yeah. SUPERVISOR RUSSELL: That’s right. Well, that is state. MR. STUCKART: I pay taxes for a road and I can’t get plowed. SUPERVISOR RUSSELL: State law doesn’t allow us to maintain private roads. COUNCILMAN WICKHAM: The real thing that your taxes pay for is for the school districts. Some 65 to 70% are going towards the financing of whatever school district you are in. MR. STUCKART: I fully understand that. And that is basically my question or maybe it is a statement. Senior citizens, myself not being a senior citizen, I am 55 years old. I have been, I have paid into school districts my whole life, when my kids were going there I had no problem whatsoever paying into the school districts, I haven’t, my kids are all in their 30’s. When do I get a break, you know what I mean? I had no problem paying, I worked seven days a week for 30 years. There is nothing left of me. I have nothing left to give, you know what I mean? Now you are forcing me out of the town because I can’t afford to pay and I can’t sell my house because right now I couldn’t give it away. And then I go to fight my taxes and you hold me up in court for a year. When does it end? That is my question. If you have an answer, I will listen. SUPERVISOR RUSSELL: Would someone else like to come up and address the Town Board? Melanie? MELANIE NORDEN: Melanie Norden, Greenport. I am not terribly familiar about the assessment process. Since our property values have been declining here, and we presume that they may not stabilize for some time to come, when does assessment change? In other words, if my house was worth say $450,000 in 2004 and I find in 2009 it is worth $300,000 by some estimate, how come I am still paying the same amount of property taxes or say 10% more? SUPERVISOR RUSSELL: Your taxes aren’t related necessarily to the market value. They are related to the fiscal needs of the school, the fire department, the police district, the town, all of those taxing entities. Towns, all towns, even those that revalue with more regularity, use what is called a benchmark of value, a fixed year of value. Because taxes, property taxes are not meant to be an annual sales tax, you don’t pay based on what your house is worth each year. You pay a comparative tax. You pay, house A is twice as nice as house B, it pays twice as much based on the fiscal needs of each of those taxing jurisdictions. Taxes are fixed, assessments are fixed and they move forward as comparative year after year after year. They don’t change or they are not as fluid as the market is because house A is November 5, 2008 Page 44 Minutes Southold Town Board Meeting twice as nice as house B, it still is no matter what the market does. They both appreciate, they both depreciate. The accuracy of the assessment role is an issue for revaluation. If you want an updated or accurate assessment picture, then you would talk about issues of revaluation and things like that and that is a discussion we should probably have as a community but please understand, assessment or reassessment does not create revenue. If the town needs $34 million to operate, it still collects $34 million. What an assessment or reassessment would do would simply reapportion where that $34 million gets collected from. I would suggest that a re-evaluation or an update for the data inventory is a very important part of the process and we need to have a discussion. It is just not something that is going to lead to any changes to the current fiscal climate. It is not going to change the amount of revenue we have, it is not going to change the amount of the cost of doing business for Southold Town… MS. NORDEN: No, that I do understand but I just wondered I mean, so what is the relationship essentially between, forgetting for a minute the revenue the Town requires or the expenses that the Town has, what is the relationship between the value of property and the assessed value of property and the amount of taxes that are paid on that assessed value? SUPERVISOR RUSSELL: The, the relationship is using that benchmark year of value, that one year that every house that is 100 days old or 100 years old, all gets valued into that same benchmark year…. MS. NORDEN: Well, what was that benchmark year? SUPERVISOR RUSSELL: The benchmark year in Southold Town is 1967. And that is the benchmark, the houses that are built in 2005 that I was assessing was benchmarked and valued back to 1967. The houses that were built in 1767 are benchmarked and valued up to 1967, so everything was put on the same level playing field, the same year of valuation, to make sure they are all being treated the same. MS. NORDEN: And then how, for example, I know this is probably a very simply question but how for example are new properties then valued from the perspective of assessing taxes? SUPERVISOR RUSSELL: The new properties are assessed the same way as the old ones are, using 1967 as a benchmark year of valuation. If I go and assess a house, whether it is brand new or whether it is 200 years old, I am looking at the value of its production, the value of its value in 1967. That is the benchmark year. Every town has it, it is simply a requirement in order to have all houses being treated the same, you need to have all houses being treated the same, you need to pick one year of value to put them all and footnote them all in that same year of value. MS. NORDEN: Now is that standard for most townships, of say our size? That we would have a benchmark of say 40 years ago? SUPERVISOR RUSSELL: Yes, yes. Four years ago, forty years ago, it depends. Nassau County you might have read about, I think was benchmarked in 1939 up until the recent reassessment. MS. NORDEN: Right. And how about in Suffolk County? What was the general standard then? November 5, 2008 Page 45 Minutes Southold Town Board Meeting SUPERVISOR RUSSELL: The general standard varies. The Town of Smithtown has the same benchmark year of value that we do, 1967. Islip went through a revaluation in 1976, so they have the benchmark year of value as of 1976 or 1975 I believe. Southampton had a revaluation about 12 years ago, 1995, they completed, maybe 14 years ago. The benchmark year was just previously updated under the previous Supervisor. Their benchmark year of value is probably around 2005. It can take about three years to complete a reval and you want to benchmark it in the year prior to the start of your reval, so again, you don’t want to look at a house in 2008 and then look at a house in 2009 and treat them differently because the markets changed. MS. NORDEN: Gotcha. So are we slated for any kind of re-benchmarking, as it were? SUPERVISOR RUSSELL: We haven’t talked about it yet, we had a brief discussion during the budget process, about the need for a data inventory update, at the very least at the town level. MS. NORDEN: And what was the conclusion? SUPERVISOR RUSSELL: The conclusion is, I presume we will be interested in talking about that in the next couple of months. The reality is, again, we are focused on a budget and things that are going to help this budget and that is not going to be, you know, even a revaluation for a small town like Southold is easily $2 million to $3 million. We don’t have, clearly, the money right now to even discuss that issue. But maybe a data inventory update, things that will get us there, smaller pieces of the pie to make it less expensive down the road. MS. NORDEN: Okay. The other question that I had, had to do with our medical insurance. I understand, Tom, that a few years ago and I think this was before most people were on the Town Board, a consultant was hired to analyze whether in fact it made sense for us to still have our own private insurance program and what were the conclusions of that discussion, at that time? COUNCILMAN WICKHAM: The conclusions, I don’t recall the conclusions of that specific study but I think it is fair to say that the experience of the Town through self insurance has been very positive, we have saved a great deal of money until this year. MS. NORDEN: Right. COUNCILMAN WICKHAM: This year the equation is on the other side and it has been rather costly for this year, right now. But in the aggregate, over the years, I think we have saved money. And unless we have extraordinary medical expenses next year, I think we will go back to a period of saving money rather than excess. MS. NORDEN: So has the Board explored at all whether they would like to revisit that issue of being self insured? SUPERVISOR RUSSELL: I have. Actually, I talked to our insurance consultant and others about it. th We have been self insured, we are going on our 19 year. We had 18 very good years, one bad year. I think it would be probably fiscally irresponsible to panic because of the health of six or eight critically November 5, 2008 Page 46 Minutes Southold Town Board Meeting ill people…. MS. NORDEN: Well, I am not suggesting panic, I am suggesting examination. SUPERVISOR RUSSELL: What is that? MS. NORDEN: I am not suggesting that anybody… SUPERVISOR RUSSELL: No, but we reexamined based on this years experience and you have to look at the track record of the self insurance program and say that, on the whole, it has been very, very good for Southold Town. MS. NORDEN: So what will our stop/loss payment be going forward and will that change? I mean, oftentimes when you get an insurance payment it never gets eradicated, so you go up and your rates go up and they stay up no matter what. So obviously our stop/loss must have gone up considerably this year, given our expenses and will that continue going forward and how much money are we talking about? SUPERVISOR RUSSELL: What we did was, our plan prior to this year basically had the Town liable for the first $175,000 of medical coverage per body on the plan. I reduced that as part of my proposed budget to $100,000 that would reduce the Town’s liability for claims as we go forward particularly with critically ill people. There is, what I guess, I have an umbrella policy of well over $1,000,000 that we haven’t gotten that far, we are not, you know, in that bad a shape yet. But I do think that we will be protected by dropping our liability to $100,000. Against future loss. MS. NORDEN: So basically dropping the liability, it will even out the cost on the other end if we in fact, I mean, did our, were we…. SUPERVISOR RUSSELL: Well, our… MS. NORDEN: Reevaluated from an insurance perspective, obviously the cost will go up. How much was the program’s, how much would the program have gone up had you not dropped the amount of money by $75,000 per person? SUPERVISOR RUSSELL: That is hard to say because the way we did, the problem is with insurance, a lot of the claims don’t get paid in the same year they are made so there is what they call a tail, so we had to evaluate all those different scenarios and I chose the scenario that I thought reduced the Town’s liability as best as we could as we move forward. Our insurance costs were going to go up either way, because a lot of the costs wasn’t based on premiums, it was based on outstanding claims that had to be paid to the tune of, I believe, between $600,000 and $800,000. That was a bill that had to be paid either way. I factored in our costs, our new costs, by going to a $100,000 stop/loss as we move forward. MS. NORDEN: Gotcha. Thank you. SUPERVISOR RUSSELL: Thank you. November 5, 2008 Page 47 Minutes Southold Town Board Meeting COUNCILMAN WICKHAM: I would like to add to the Supervisor’s comment on your first question about the relationship of assessments to market value and the fact that many of our homes have lost market value. The way the Town’s system works and has worked for some years is that those assessments and market value are de-linked. Assessments are made on the basis of how many square feet of house you have and how many square feet of garage and any other improvement…. MS. NORDEN: Mmmhmm. COUNCILMAN WICKHAM: And if your square footage doesn’t change of your house and most of our homes don’t change from year to year, you can assume that the assessment will stay the same year after year, irrespective of whether the market is going up and down. Ours is not a market linked assessment process. There are many towns that do have a market linked process…. MS. NORDEN: Right. And states that do, too. I mean, I have friends in Florida who tell me that every year when they get their tax bill, it has already been adjusted and it is based on the value of their property and it goes up and down. Now are we, do we have options? SUPERVISOR RUSSELL: Okay, just let me clarify. Actually the assessments are market linked. Cost of construction is one of three functions of value. It is one of three ways of appraising property, even town’s that reval in current markets use cost of construction as the empirical method because it is a good comparison against all homes. The last thing you want to do is extend benefits to an absentee landlord who doesn’t take care of their property. The cost of construction, the cost of reproduction of that home with a house that has been well maintained should be about the same. That is a cost of, that is a market cost, just like everything else. But let me point out though, that other states all have benchmarks of value. In Connecticut they have what is called a cycle bill. They reassess town wide, the town wide reassessment is performed, required by law, every six years. That benchmark of value is in that first year of value. And then six years forward that, the values that you have established in year one will carry you through six or seven years and then you will reval again. Other town’s do it a little more regularly, most town’s don’t because it is very costly. It is an extremely costly process. MS. NORDEN: Right but I am just asking, I mean, from the taxpayers perspective, I mean obviously not from the Town’s perspective…. SUPERVISOR RUSSELL: Right. MS. NORDEN: I am speaking as a taxpayer. Would I benefit or would we benefit as taxpayers if regardless of how much it costs to do this reassessment, given the fact that our property value have tanked in many ways over the last year or two, would we actually, would our taxes be less were we to engage in a reassessment process? COUNCILMAN WICKHAM: Some would and some would not. And some would remain relatively unaffected. MS. NORDEN: Right. So basically, Scott, what you are saying is the revenue would just be November 5, 2008 Page 48 Minutes Southold Town Board Meeting reapportioned? SUPERVISOR RUSSELL: Right. MS. NORDEN: Rather than reduced. So I might end up paying less but somebody else down the road who had a newer home, for example, may end up paying more. SUPERVISOR RUSSELL: Well, not necessarily newer, a house worth more value simply. MS. NORDEN: Gotcha. SUPERVISOR RUSSELL: It is all based on the accuracy of the assessment, actually if you look at the, the state values or comes in and judges the accuracy of assessment roles each year and the coefficient of dispersion, they call it, in Southold was something like 26% , when Southampton’s was 44% which means that they are more out of whack then we are and they had just completed a reval just a few years before, so there is a lot of influences there. But I have to be honest, it is a discussion that we need to have and I am happy to have it, I just don’t think that as part of the budget process it will be productive. But at some time right after this whole issue is closed and behind us, we should talk about issues like that. MS. NORDEN: Okay. SUPERVISOR RUSSELL: Thank you. Would someone else like to come up and ask the hardest questions in the world? MS. NORDEN: I actually have another…. SUPERVISOR RUSSELL: Sure, Melanie. MS. NORDEN: This is a, I guess this might or might not be a small point but I do see a lot of town and village, in Greenport, vehicles being used for what looks like private purposes. Going out to have lunch, running the vehicles when people are stopping for errands, things like that. What is the town policy? SUPERVISOR RUSSELL: We actually just talked about that today, a policy was started a few months back, got put to the side, Councilman Wickham brought it up again today and the Town Attorney assures us she will bring one to us in the very near future. Generally speaking… MS. NORDEN: Do we have a current policy? SUPERVISOR RUSSELL: No, we don’t. MS. NORDEN: Well, I really would like to recommend, I mean given the fact that, I know gas prices have gone down a little bit but the argument also is whenever I say anything to anybody, of course, they really don’t enjoy hearing from me at all, the argument is, well, if we leave our cars running we are going to be using less gas. I guess that was true in 1950 something but that can’t possibly be true today. November 5, 2008 Page 49 Minutes Southold Town Board Meeting SUPERVISOR RUSSELL: We actually have a specifically, that is an idling issue, we actually have a policy. We adopted that and we distributed that to all department heads, that is a new idling policy which we already have passed and our policy is, no idling period. MS. NORDEN: Right. Well, I think it would be great to see if you can reinvigorate that policy and just if we could have some clarification on that and I, this is true across the boards with fire trucks, fire chiefs, police, highway department, school employees and I just think it may be more time consuming for the average person to go back and get their car and then go and have their lunch and then go to the cleaners or whatnot but I really do think that in the interests of cost, we should take a look at that. SUPERVISOR RUSSELL: Okay. MS. NORDEN: And also I just, this is another somewhat small point and Amelia mentioned to me that apparently the person that is the crossing guard who crosses the kids in Southold right down here, that is not a police man? That is somebody else? SUPERVISOR RUSSELL: He is a traffic control, seasonal officer, who has been serving there, he is trained. He had to have the training for that job. He has been working for the Town for a good three years now, I think. MS. NORDEN: But that is not a paid police position. SUPERVISOR RUSSELL: He is not paid like a police officer, no, it is a paid position but it is in no way on a scale with a police officer. I am not on a scale with police officers. MS. NORDEN: Okay. SUPERVISOR RUSSELL: Sorry, police officers, if you are watching. MS. NORDEN: Alright. Thanks. COUNCILMAN KRUPSKI: We did, you talk about the vehicle use, we did address that this summer with the Superintendent of Highways, when gas and fuel prices went way up. One of the times when he was in at a work session, we did address it with him and he said that he is taking every measure he can to reduce fuel consumption, so we appreciate that but it is, Highway Department is a big user of, because of their job, a big user of fuel because they cover the whole town. MS. NORDEN: Well, I don’t see this particularly from the Highway Department but certainly from people that are school employees and I don’t know, you might want to address that with the school system but I see that a lot. School maintenance employees and of course, I can talk to David Nyce in Greenport because I do see it in the Village a lot. But if we could pay a little attention to that, I think that would be terrific because that may be a way that we could save, you know, several thousand dollars over the course of the year in fuel costs alone. Thanks. November 5, 2008 Page 50 Minutes Southold Town Board Meeting SUPERVISOR RUSSELL: Thank you. Would anyone else like to come up and address the Town Board on the issue of this proposed budget? (No response) I will fill the void. Just so there is a clear understanding that no Board member wants to adopt a budget that is going to raise taxes 10.6%. We are still struggling with options, we are trying to build consensus for different directions. We have a town budget that is largely bone dry. There is no discretionary money in it. We have personnel costs, we have fixed debt. We have those things that have been spent, money that has been spent over the years that needs to be paid back. And we have the basic cost of operation. We are still in contact with each other every day to try to find more economies. We have to put a budget up by law, we have time to amend it, we are open to suggestions. We are, again, continuing to work as a Board and try to find those economies. You just have to be realistic and understand that this town has done very well for the past decade on revenue; mortgage tax, building permits, all those things. Like any other jurisdiction, Southold Town is a land use government and our land use issues come with revenue. That revenue is absent. We are weaning away from revenue, to a tax based operation for town government. I know Councilman Krupski and others and myself are committed to looking at town government, the way it functions over the next year, to make economies. Find mergers where we can, eliminate vacant positions through attrition. We have to do more with less. We understand that. This fiscal crisis isn’t for 2009, it is for 2010, 2011. we have to change the fundamental way we are doing things here. But we don’t want to create a budget that creates false revenue hopes, we don’t want to create a budget that buries our cost of operation into debt service, we don’t want to play the games of the past. COUNCILMAN WICKHAM: I have to say I agree with most of what the Supervisor just said, the only difference is that I think that these are steps that we should take right now and that they should be part of our 2009 budget and that we should make those changes right now, go beyond the normal business of government and then find ways during the course of next year to consolidate, to make further economies so that we come in accurately with that budget. I should also add to the Supervisor’s comment that I believe that the date by which we will actually adopt a budget is November 21? SUPERVISOR RUSSELL: November 20 or 21? November 20. COUNCILMAN WICKHAM: November 20, so we are not going to be adopting a budget tonight or even next week. MS. NORDEN: I have another question on revenue generation. It is really difficult to economize, I think we all find that and I think you have done a really terrific job in terms of bringing it from the 13 shocking percent or whatever it was down to 10.% which is high enough. But I am just wondering whether we could think creatively about revenue generation in a serious way rather than thinking about consolidation and attrition and cutting back people’s salaries and blah, blah, blah, blah; none of which, any of us, I don’t believe are in favor of. But I have been thinking about things like local library cards. Why don’t we charge people that are here in the summer $50 a year for a card instead of giving a free card. I have been thinking of lotteries, all sorts of other educational things that we could do. Bingo games or whatever. I mean, part of it is slightly facetious but not because there are states and there also are townships that actually generate significant revenue in activities that are, one would not normally think are part of the town. And I am wondering if you have given any thought to revenue generation? Making money? As opposed to, not as opposed to spending money but making money in a significant way rather than thinking about cutting expenses. November 5, 2008 Page 51 Minutes Southold Town Board Meeting COUNCILMAN WICKHAM: I think… MS. NORDEN: Has there been any exploration, I mean, I know that you have talked a little bit about permits, the cost of permits, raising the cost of permits, all of which I am in favor of, you know, there has been some questions about licensing, whether we could make some money if we made people have a license, that would probably be very labor intensive and cost as much money to manage such a program as the revenue that it would derive but is there any possibility that you might be interested in getting a group of people together that are tax payers and residents and think about ways that you could actually raise money? I mean, that is my profession, fund raising and I think that there are towns that do make money. COUNCILMAN KRUPSKI: That is a very good idea and but we really have to do both things and raising revenue is something, in fact, I was making notes while people were speaking tonight and raising revenue is something that we should look at in the next week from different user fees because then it is more of a fair way because if you are using one service… MS. NORDEN: Sure. COUNCILMAN KRUPSKI: You know, you should pay for it as opposed to the rest of the people in town who aren’t using that service. But we also have to look at, it is an opportunity to look at the cost of controlling government and making sure the government is appropriate for the size of the town and you know, in good years, in a lot of the things in the past, it has been oh, let’s do this, it is a great idea. There is a lot of good ideas but in the end, they become something you really have to pay for and it becomes burdensome. MS. NORDEN: I know. Well, they do but there are for example, sea food festivals that might be sponsored by a village or a town. Wine festivals. These activities do make considerable money over time and can be fun and also have educational purposes in some cases and generate as sense of community spirit but there are things that you can actually do to make money. SUPERVISOR RUSSELL: I actually would agree. I have a property tax council that has been exploring, you know there are several different aspects to property taxes and one is a revenue generating committee that is looking at these different options. Southold was, town government, we need a consistent large source of revenue. Seafood festivals, things like that, I don’t want to compete with the existing not for profits that are out there that rely on that well to do their mission. We need to look at cell tower locations, we have to have them as a realistic part of the future. Locate them on town properties, so since we have the site requirement of cell towers, put them on town properties. They create substantial portions of revenue. Take that revenue and pay down the debt service for open space. Right now, my budget has about half a million dollars of open space debt service for programs or preservation that took place prior to the CPF fund. We could probably argue to use CPF money for that. That wouldn’t be good for the future because then we are taking CPF money and paying debt service for past preservation when you want to look forward to have the acquisition funds. MS. NORDEN: Right. November 5, 2008 Page 52 Minutes Southold Town Board Meeting SUPERVISOR RUSSELL: The cell tower, we are looking at all those things but you need serious, long term revenue generating commitments and looking more creatively at that. I think that is an excellent idea. MS. NORDEN: Well, just, I think that first of all, everybody competes and competition is the name of the game and I wouldn’t worry about competing with non-profits or anybody else. The reality would be that it would be, whatever the schemes would be, whether they are cell towers, whether they are windmills at the dump, whether the dump becomes a golf course and whether you use methane in a creative way. I am just suggesting that many of these options explored well and examined generate significant revenue for towns. Not just talking about chicken feed, we are talking about a lot of money and I would love to see this town think about ways about getting away from the model only of cutting expenses and consolidation and attrition and look more creatively at could we actually raise $500,000 from this and $1,000,000 from that and blah, blah, blah, blah. And it may not seem like a lot but I mean, over time whether it is an activity that is community based or it is educational or it is technological, I think there are real opportunities and there are aggressive towns that pursue them so I would love to see Southold think outside of the box a bit about ways in which that could become a reality here. I mean, I am not suggesting you know… SUPERVISOR RUSSELL: We are doing it everyday, so I appreciate the support there. MS. NORDEN: Alright. Okay. SUPERVISOR RUSSELL: Would anyone else? Pete, I knew you were going to raise your hand sooner or later. PETER HARRIS, SOUTHOLD TOWN HIGHWAY SUPERINTENDENT: Just you know, sitting there and listening to everything that has been said already tonight, we are in a very tough financial year, everybody knows that. Nobody, 13 whatever down to 10%, the bottom line is, people, if you want services, you have got to pay for them. I mean as taxpayers, we all have to pay our fair share and I have got two kids, 33 and 30, they are no longer in school, I still pay my school taxes. My grandparents, when my kids were going to school, they were paying them and I understand school taxes, it is a very expensive situation. But any service and I, my department is probably one of the biggest providers of service, out there everyday, five days a week and it costs money to do that and we have taken a substantial reduction this year, we did our very best to work with the Board to come up with this budget. And, so 2009 rolls around, there are going to be people calling my office wanting services and I am going to have to tell them, you are going to get services but on certain line items, there is going to be less services and we just have to deal with that. But the fact of the matter is, I know people have talked about reduction in staff, cutting the hours. Cutting the hours, in my opinion, does not work because, you know, you cut the day short, then there is less stuff getting done. Reduction in staff, my staff is down two, I have one retiring next year and we are not filling the position, so my department is going to be down three. We have just got to tighten our belts the very best we could do. The only one, and my department is not a source of revenue. We spend funds, we don’t generate them. Only thing I will say, I think in the past that that monies, anticipated revenue numbers were overzealous tabulations of thought that what this town, in certain departments, was going to accrue and they came up far short of the November 5, 2008 Page 53 Minutes Southold Town Board Meeting numbers that was anticipated. We cannot over-anticipate revenue. That is why we run into problems, not total, but part of the problem is if we want to take and bring a budget and say the budget is going to be this because we anticipate we are going to bring in this revenue and this past year, for one, we fell short on certain line items because we over-anticipated. It is better to come up short of anticipating than to over-anticipate. Because then you have a surplus and not a deficit. So, you know, the public and I mean, there is not standing room only here tonight, everyone here is concerned, as well as I am. Because I am a tax payer, too. But it is just a matter of the Supervisor, I sat down with the Supervisor, then I sat down with the Supervisor and the Board and believe me, ladies and gentlemen, they went over these budgets of each department and meticulously tried to cut wherever they could cut to come up with this budget. Whether I personally liked it or not, we are going, my department did its part, will do its part and I just think it is, you know, the fact that our medical, we got banged this year medical, like the th Supervisor said, 18 years it worked great but the 19 year we got stung. But it still, the bottom line is, for anyone in this Town that receives services, it costs money. So I take my hat off to every single one of you people that are up there because it is, I only had to sit in at two meetings, you had to go and deal with every single department and every single department head cries the same. Not me. Well, you know, again, you did your job, I think the budget will stand by itself for this year and we will see what 2009 brings. Thank you. SUPERVISOR RUSSELL: Pete? You said you were only at two meetings? Because it felt like 90 to me. Let me just tell you, as a Department Head, you knew the crisis from the beginning, you helped this Board every step of the way and I can’t thank you enough for your cooperation. You have the second largest, for the most part, the second largest budget in town government and you knew going in that that is where a lot of the cuts were going to be and you helped us every step of the way. Thank you for that. MR. HARRIS: Thank you. COUNCILMAN RULAND: You raised an interesting point which was touched on by the lady as well, and having had just a little bit of experience in the school system, that is the first thing that people focus on in their tax bill is the school taxes. And a comment was made about doing things differently and I would happen to agree with you. the State of New York, which we are a part of, and which also overestimated its revenues and the United States of America which is also were we live, they overestimated their revenues and everybody thought they were going to get something that they didn’t and now they have something that they don’t or they thought they had something and they don’t. the bottom line is, I think that we can learn or we should learn from other places, anyone who is familiar with Georgia and its lottery system and the Hope scholarship program in Georgia, which basically funds education with a lottery and truly funds education. Now it would take a miracle for the State of New York to redirect its focus from raiding the lottery revenues into the general fund and then having the curtness to tell you, well, that is your lottery aid. It has just been substituted for your gross state aid, because you don’t get both. So you don’t get the benefit of anything other than a different source of revenue to fund the general fund. Until such time as our and meaning the State of New York and all of its people, just stand up and say, this is enough, we need to prioritize. The Governor, whether we agree or don’t agree with the Governor’s political affiliation, the Governor has recently said, you legislators, you are coming back to Albany and you have got to do something with this debt because it was only three or four months ago that came out and said we are $6 billion in debt. That is billion, that is a lot of money. And I was chiding some of my colleagues here, that oh, we are going to get a grant. And I kept November 5, 2008 Page 54 Minutes Southold Town Board Meeting asking if that was from the entity of $6 billion in debt. Because I don’t think the check is in the mail. I think you might have to wait. All those things said, I would agree with you again that the way business is done and not just in this Town or the Village of Greenport but in the whole state, its whole philosophy is what do we need to do and how do we need to do it definitely has to be looked at because we cannot go on the way we are going and the gentleman who spoke about a fixed income, those people are really between a rock and a hard place. And we have a responsibility, I agree and Albert was right, we were talking about some of those things this morning that looking outside the box and if you have to be the trendsetter and the leader and say that we are going to do this differently and go in a different direction, then so be it. Let’s build a consensus and see if we can do it because ultimately, whether it is you people who are sitting in the audience who are quite a minority of the population of the Town, that doesn’t mean that the rest of the town doesn’t care and I don’t think that it absolves us, meaning the elected officials, of the obligation to do the very best we can for the people who we actually work for which would be you and I mean you, the entire population of the town. Harder decisions, I believe, are in front of us yet because this is just the beginning of something that has progressed over 10 or 15 years, maybe 20 years and it hit locally, statewide and nationally all at the same time. For whatever reason. We can’t go back, we can only say what can we do and your points are well-taken. What can we do? What outside the box? And I certainly would hope that you would volunteer some of those ideas to the Supervisor’s tax council because an idea can become more than something if enough people will embellish it and say there is merit to this, let’s see what the outcome will be and I don’t in any way th consider your remarks to be a criticism, if they are, they are constructive. Because I just had my 60 birthday and I am looking at things differently but I was taught as a very young lad that you will learn something every day of you life and if you don’t something is wrong and I believe that as we get older, we have more to offer our young people and we need to show them that the way that it is going to be for them, is something that is not a way to destruction. I am sorry if I spoke too much, Mr. Supervisor. SUPERVISOR RUSSELL: No, not at all. Not at all. Excellent. Would anybody else like to address the Town Board on this hearing? (No response) RESULT: ADJOURNED [UNANIMOUS] Next: 11/18/2008 4:30 PM MOVER: Thomas H. Wickham, Councilman SECONDER: Vincent Orlando, Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell 2. Motion To: 2009 Budget Hearing Continuation COMMENTS - Current Meeting: COUNCILMAN WICKHAM: This is a repeat of the notice of public hearing that was begun at 4:00 and recessed and started again. (Re-reads from the budget, printed above) On the table outside the door, there is a complete preliminary budget for your review. This notice for public hearing has appeared in the local newspaper as a legal and it has also appeared on the Town Clerk’s bulletin board outside. SUPERVISOR RUSSELL: Would anybody like to come up and address the Town Board on the issue of the budget as proposed? Steve? STEVE MUDD: Supervisor, Town Board, I am Steve Mudd, Southold. And I have a couple of questions I would like to ask you folks. I fully understand what Tom reviewed on this first page, I was November 5, 2008 Page 55 Minutes Southold Town Board Meeting wondering if you, if the Board would be kind enough to go through this capital improvement plan item by item and just a brief description of what they are and where they are being applied. Thank you. SUPERVISOR RUSSELL: Okay. For most of the proposed capital item projects, that is the, actually I think a capital budget was developed under then Supervisor, Councilman Wickham. The idea was, what are your long term costs to long term durable goods. Most of these you can see, were proposed for 2009. The financing total for all of this, I am trying to remember but what we need to do is the total cost of the projects would be $270, 950 you see that in the column that says 2009? Proposed? Yes. What we finance in this budget for this $270,950, that is the money we will spend but it will be spent by selling bonds. What we finance is not that whole amount but the portion that would be needed to pay debt service and the first years interest on that. So it is a very small fraction of the $270,950. That is not a dollar for dollar appropriation in the budget and those would be for, one is personal computers and laptops, they cost about $2,000 a piece, they generally need replacement as they fail. We had the Assistant Town Attorney’s go recently. The cost of buying a new one is cheaper than the cost of replacing the hard drive. One is self explanatory for a printer, systematic firewall-semantic firewall-is something I wish I knew what it was. I have no idea. The Justice Court parking ticket software, that is for the cost of installing software for the new state requirements on ticket collection. JUSTICE EVANS: The second page shows the financing sources. SUPERVISOR RUSSELL: Okay. The second page shows the financing sources. The seven passenger van is for the Human Resource center, the 20 passenger bus was postponed to 2010. Stormwater mitigation, $39,500 is our cost for matching grants to a road run-off mitigation at a variety of locations and the $196,000 is a stormwater initiative, all from Arshomomaque pond, in and around that general, fragile eco-system. That $196,000 that you see there is actually offset by our expecting to get a $196,000 grant and in fact we were awarded that grant from the Department of State recently. So that $196,000 is there, they don’t show it on the second page. In other words, not all this will be spent by the town, some is offset by grants, much of it is offset by bond debt service and then we only pay the interest and the principal, for the first year. And then the second year is things we would like to get in 2010 although that is not agreed to, obviously it is a year away. So forth and so on. JUSTICE EVANS: Well, I even think the 2009 may not happen. SUPERVISOR RUSSELL: Yeah, that may not happen. The Town has to authorize those as we go. The idea is, we anticipate needing to spend this money during the course of 2009. Okay, that’s 2009 do you want to go to 2010? MR. MUDD: (inaudible) You just went over the general fund. SUPERVISOR RUSSELL: Okay. The Highway Department has in it a request for payloader/street sweeper at $380,000; we have not approved the expenditure of that. Sidewalk replacement is a three year capital plan to repair, replace and install sidewalks throughout each of the hamlet centers as part of the hamlet stakeholder initiatives to develop pedestrian friendly downtowns. That is actually anticipated to spend $300 a year for each of three years. Again, that is a long term capital project so we would not be allocating $300,000 be collected by taxes, only the portion we would need to pay back that debt November 5, 2008 Page 56 Minutes Southold Town Board Meeting service. Again, these are what we are proposing. These would each have to be authorized by the Town Board as we move forward in 2009. The walking floor trailer, which is a walking floor trailer, it is a more or less a delivery trailer for construction debris from the Solid Waste district. Again, that was requested, not authorized until we get into the new year. And the plant demolition site restoration is we have a contractual obligation under a lease to remove the scavenger waste facility that is built at Moore’s woods in Greenport. That was an inter-municipal agreement that was about 25 years ago, there is a plant that is no longer functional. We are required under the lease to remove it. The $750,000 was a cost that we got from an engineer. MR. MUDD: (Inaudible) These couple of items that we are talking about that are on the budget that you are saying that there is not going to be a decision until the first of the year, I apologize for my not following how this works… SUPERVISOR RUSSELL: Sure. MR. MUDD: But I understand this is all a proposed budget. So when do we find out if some of these items that are proposed are actually going to be accepted or not? SUPERVISOR RUSSELL: Well, what will happen is we will come up during the course of the year as part of our regular work session. In fact, we have to have a public notice whenever we go out and bond for a project or a purchase. So it would be a duly noticed public meeting as part and parcel to our regular town board meetings. MR. MUDD: So it just eliminates going back to a public hearing to secure the funds? SUPERVISOR RUSSELL: No, we would have to have a public hearing on each and every one of these. In other words, if we decide to move forward with the sidewalk replacements, the $300,000 first year and we want to sell $300,000 in bonds to start that, we would have to have a regular public meeting, a notice, a 30 day notice prior to the meeting, then a public hearing so the public can come in and comment, that sort of thing. This is just basically a fiscal game plan for our longer term capital projects that we anticipate doing. In this current fiscal climate, I would venture to say much of this wouldn’t survive the 2009 fiscal climate. COUNCILMAN KRUPSKI: And actually the walking floor trailer, I think, was removed. SUPERVISOR RUSSELL: Yeah, that was all ready agreed to that they could wait on that, the $85,000 in the solid waste district. MR. MUDD: Am I not following this? Or maybe I don’t have all the papers, the police department budget isn’t on there. COUNCILMAN WICKHAM: Can I comment? There are two different budgets tonight that we are looking at. This one you have asked questions about and the Supervisor has responded to, is our capital budget. That is the investments the Town is making. The operating budget is a much thicker volume that is also out there on the table. That is where the police budget and the different department finances November 5, 2008 Page 57 Minutes Southold Town Board Meeting are and those, the questions you asked a minute ago, when will the decisions be made and all of that, we are here tonight as a public hearing to take testimony and comments from people. The Town Board will th act by November 20, which is a date that we are required as a Board to officially enact next years budget and that is both budgets, the operating and capital budget. I imagine it is the operating budget that you are particularly interested in, particularly as it pertains to the police and the other operating…. MR. MUDD: I am not here particularly pertaining to any department, Tom. I just had some questions to ask and I appreciate you answering my questions. COUNCILMAN WICKHAM: Okay. MR. MUDD: And I am not on a mission here, so don’t… COUNCILMAN WICKHAM: Well, I am just trying to say that there are two different budgets and do you have a copy of this one? MR. MUDD: I can grab it. I will grab it on the way out, okay? On a comical note, Scott, I don’t understand why you ran for Supervisor, you should have ran for Highway Department. COUNCILMAN WICKHAM: The salary. MR. MUDD: The salary difference. You know, one guy is in charge of the roads and you are in charge of the whole Town and there is $8,000 some difference. I shake my head at that but nothing against Scott Harris either. But I would request… SUPERVISOR RUSSELL: Peter Harris. MR. MUDD: Peter Harris, sorry. I would request that everybody on this Town Board takes into consideration and I know you have but you guys have really got a big pile on your plate here… SUPERVISOR RUSSELL: I know. MR. MUDD: And you really need to take into consideration of a bare bones budget and I don’t deprive anybody of having a Christmas list but there shouldn’t be any Christmas lists. And I just want you to hear my message from me personally, I expect each and every one of you to do the right thing and I know you will but I just wanted you to hear the message because I am sure there is more than one person standing behind me. COUNCILMAN KRUPSKI: There is everyone on the street is standing behind you. MR. MUDD: And I just want to emphasize on that a little bit. Just reviewing what I read in the paper, just to flip back to the PD for a minute on taser guns and etc. etc. and you know, the Chief’s position on that was it could possibly eliminate injuries and I am sure it can, alright? I am not challenging that but it is a Christmas list to me. And if there is data across the nation to show that something as silly and as cheap as taser guns, I don’t care if it is a dollar or a million dollars, my point is this, if someone has data November 5, 2008 Page 58 Minutes Southold Town Board Meeting to show that the amount of folks out on disability or injuries to our policemen, which are a very important component to everybody, I am not challenging that, I am not even going there as a challenge but if someone has data to show that it justifies to buy those things, I would like to see it. I would like to see if there is less percentage of guys out on disability, for the reason for purchasing something like that. I would, I happen, I can’t imagine the bills the Town has from Lou’s service station repairing these police cars. I would encourage to continue to pay Lou’s service station. New cars, to me, is a Christmas list. We don’t have cars breaking down that I am aware going to respond to calls, to people’s needs. My only message is and I know you guys are thinking about it, and I know you are doing it but you have got to tighten belts like they’ve never been tightened before. As far as I am concerned, me personally, my business other than the increase of fuel and my products that I need to run my business, that is it, I am not buying nothing because we can’t. and I think you should consider to do the same. I don’t think anybody is guaranteed a percentage of a raise just because the union says you should or you are guaranteed anything. Everybody on the streets is not guaranteed anything. And I find it hard to believe that all of the folks that have served the town so well for so many years, that have the union in their pocket and I am happy they do. but the union needs to open up their eyes and shut their mouths and put their hands in their pockets and don’t put their hands out. That is the only message I have here. It is respectfully transmitted to you. I wish you hear my message. I know you have got a big pile on your plate, and I wish you the best. No Christmas list. SUPERVISOR RUSSELL: Thank you. I appreciate that. COUNCILMAN KRUPSKI: Thank you. COUNCILMAN WICKHAM: Thank you, Steve. TOM SKABRY: Good evening, Supervisor, members of the Town Board. I am going to address my comments to the Town Board. Tom Skabry, the CSEA union president for the Town of Southold. Thank you for allowing me to address you, Scott and members of the Town Board. For the record, the union people are not looking for Christmas gifts, we are expecting the Town Board to honor a contract in which they, you folks have agreed to. We are not asking for anything more or anything less. And just for the record, in case anybody in the public wants to know, we are working with the Town Board to come up with some cost saving ideas but in no uncertain terms are we going to be giving up anything that has been negotiated for the benefit of the union or its members. There are other avenues that can be explored for cost saving measures. Thank you. SUPERVISOR RUSSELL: Thank you. Steve. MR. MUDD: I am sorry, I didn’t get…. SUPERVISOR RUSSELL: That was Tom Skabry, he is CSEA president. Representing the CSEA members of Southold Town. COUNCILMAN WICKHAM: But you should address the Board. MR. MUDD: My message was not directed to Tom. November 5, 2008 Page 59 Minutes Southold Town Board Meeting SUPERVISOR RUSSELL: I know. MR. MUDD: My message was not directed to anybody, it is directed to everybody that is in this room that lives in this town. SUPERVISOR RUSSELL: I know. MR. MUDD: And there is a lot, I have got a lot of family members that are in unions, I have, I have a direct involvement with that, okay? Unions in particular, again, Tom, nothing personal, don’t take it personal. You weren’t on my Christmas list. My definition of a Christmas list is the town considering to buy things or spend money that they really don’t have to have. So please don’t take it personal. But back to the union, I know you got a contract and I have no idea what the terms of the contract are, it is really none of my business but it is now. Because of the way the situation with the economy is. And not just the Southold town CSEA union, not just the PBA union. Not all of them, all of the unions need to wake up and sit tight. I know the contracts are signed, I know there probably are no alterations of a pending contract but I am asking this Board and all the rest of the Board’s across the country that when the union contracts come back in front of you, that you pay attention to them. That is all I am asking. Nothing personal, Tom, I don’t even know you, I don’t have anything against you and I take offense to the way that you addressed me on the microphone. Thank you. SUPERVISOR RUSSELL: You know, just so everybody is clear, we have reached out to the unions, we have for the most part two unions in the Southold, the PBA and the CSEA. They have certainly been part of the discussion. We had to put a budget up, there is not a councilmember here that wants to vote for a 10.61% increase. That is about, for town taxes, $130 per household on average. And no one wants to do that. We are hoping to still develop options. We talk everyday. Coming up with new game plans, new options. What our problem at this point is, it is not really a spending problem, I think even, you know, every Board member will agree that we cut everything that we have that is discretionary. The taser guns we can certainly talk about again. The reason we went forward with that is because a gentleman from the community agreed to pick up the cost on the other half of the tasers. The $11,500, as an anonymous donor. We thought an opportunity to get private money to cover half the cost was a good opportunity but we can certainly discuss that issue. The problem we have is a lot of fixed costs issues. Personnel drives the budget, debt service, previous you know, plans that have been done. Those are debts that are due. Revenue wasn’t there to pay for it. We are a land use based government, building permit fees, ZBA, you know, Planning Board, you name it. Those fees are not there because there is no activity there. The mortgage tax is not there because there are no sales. We have to fundamentally change the way things have been done for years. I agree with Tom with this message but I don’t think this budget represents business as usual, I think we started to move in that direction, we certainly as best we could. Medical costs were about $1,000,000 in debt on medical costs just for the past year alone. So, those are some serious issues that we have to grapple with. But I hear everything th you said and we will continue to work on it. We have to adopt it, I believe legally by the 20 of November. MARIE DOMINICI: Good evening, Marie Dominici, Mattituck. I don’t envy anyone sitting up on this Board right now because you have a tough job as this gentleman said earlier. I think when we talk about November 5, 2008 Page 60 Minutes Southold Town Board Meeting budgets for the Town or for any reason when a taxpayer is going to be impacted, we need to talk about a partnership because basically that is what we are. You guys have to come up with a budget that we can afford to pay so in the grand scheme of things, this is a partnership. I think in some of the things that we are talking about for costs, we have to consider is it a need or want. We always need things and we always want things. We have to be really clear on what it is that we need and what it is that we want. I mean, I, I am an outsider looking in, so I don’t know how the mechanics of your budget works. When I look at your, the big budget, not the capital budget but the very large budget, it is very difficult for me to discern what each other, what the dollar amounts are because it is not broken down within that budget line, so I can’t say you spent $700,000 on Xerox paper. You know, so it is hard for me to look at this very large budget and to comment but what I would say to you is this, in the partnership, we might have to give up things as taxpayers, my question to the Town is what can you do to cut some spending? Earlier we mentioned the recycling, I mean the laptops and personal computers that are in your capital budget, now I have talked before this Town Board about the recycling programs that are available that allow you to participate in recycling programs for cell phones and ink jet cartridges which will net the Town money. You can start this program and I have gone into great detail with the recycling department and they took a lot of time, they spent a lot of time, they listened. And basically what you do is you sign up for these programs, it costs you nothing to sign up. You participate. If everyone in the town who has an old cell phone, brings it to the Town, okay, and you are going to recycle that through a company that is going to pay you upwards from anywhere of $1 to $10 per phone, the same thing for inkjet cartridges. The Mattituck-Laurel library has implemented the inkjet cartridge program and they were able to purchase computer equipment because you either take it in points or you take it in dollars. They chose to take it in points, so they started to purchase their computer equipment with these points, okay? It is a little, to sign up for the program is easy, all you have to do is throw the stuff in boxes that are already prepaid and you send them back. So somebody kind of has to manage that piece. Would it net you a lot of money? I don’t know, that is like asking Macy’s how many people are going to walk through your front door today, you don’t know, it is a gamble but it is money in your pocket. So I would encourage you to look at opportunities like this. When I look at my life and how I spend my money, I work for a living as most people in this room do. I work for two reasons and some of you may have heard me say this and I would have this on my tombstone, I work to pay my mortgage and I work to pay my taxes. And we have two other luxuries that I pay for, my oil bills and my healthcare insurance. Both of those bills total $10,000 a year. I pay $5,000 a year for the oil guy and I pay $5,000 a year for the health insurance. Now it is good to have the health insurance because when the oil truck pulls up in front of my house, I go into cardiac arrest. So they do get to resuscitate me and then I save another month and continue to go through this cycle of life. Now those are my luxuries in life. I am not crying with a loaf of bread under the arm but as a taxpayer, you all pay taxes, some of us are in different brackets but you know, I want to live here until I die but the way my tax bills are going, I am dead in three weeks. Okay? So I would encourage the Town to look at a program and I have mentioned this program about getting a suggestion award program put in place for the Town. I recommend it for schools, the Town, anybody that stands still long enough, I talk about this. The suggestion award program would be something that if any of the employees in the Town can find a way to save money, for whatever it is, whether you spend it on paper supplies, whatever it is; someone in the organization can find a way to save the Town money and let’s say I find a way to save $10,000. I should get 1% of the findings. Now, there is two ways you get people’s attention, when you take money out of their pockets or when you put money in their pocket. If the suggestion award program, maybe because it would be a new process and maybe it wouldn’t hit the ground running but if there is one person or two November 5, 2008 Page 61 Minutes Southold Town Board Meeting people in your organization who is thinking, wow, I found a way to save $50,000, I found a way to; and you get 1% of that, people are going to start looking for change in the couch and you are going try to find, people are going to be trying to find ways to do that. You have to engage the people who work in your organizations. Corporate America has to constantly reinvent itself to stay solvent. Town and state and federal government have to do the same. And you know, we can’t always, the taxpayers cannot always be the financial default, financial institution to bail out when we have a deficit. So again, we need to partner so we can do the right thing. And I would tell you, I think maybe it would be a good idea for the Town to consider having an efficiency expert to come in, to find ways to cut spending. And I am sure if you hired a consultant to do that, that consultant first year would pay for itself and you would reap that benefit year over year. So this is my thought, I hope it is insightful, I can’t make you do anything but as a partner I am looking to ask for your concurrence in trying to at least investigate something like this because this is the only way taxes are going to be manageable to some degree. Thank you for your time. COUNCILMAN ORLANDO: You must have read the resolution tonight. MS. DOMENICI: No, I did not. COUNCILMAN ORLANDO: We are hiring someone to audit our phone service and it is one of those systems where if they can find you to save some money, they get paid some money. So it is already started. SUPERVISOR RUSSELL: But they don’t get paid if they don’t find any savings. MS. DOMENICI: But you should do that throughout…. SUPERVISOR RUSSELL: I am just afraid the consultant would say the first way to save money is to stop hiring consultants. MS. DOMENICI: That is true. SUPERVISOR RUSSELL: On everything we do. but I appreciate that suggestion and it is a very good idea. MS. DOMENICI: Okay, thank you. PETER TERRANOVA: Peter Terranova, Peconic. I would like to echo the prior speakers comment. You know, a nickel here, a nickel there, before you know it, you have got real money. In the past few meetings that I have attended, I have noticed that there have been budget transfers for the cost of fuel for a lot of the town vehicles. And we have got a great reprieve going on now because the prices have come down but we know that is not going to last but the involvement of all the town employees, especially those that drive the vehicles you know, should be considered getting them together and talking about it because I notice on almost an everyday basis, one of more town vehicles sitting at the convenience store, running in for a paper, whatever. The engine is running, they drive down to Goldsmiths inlet to look at the waves and watch the water break over the jetty and they are leaving the engine running, so little November 5, 2008 Page 62 Minutes Southold Town Board Meeting things like that. Especially when that price of diesel fuel and gasoline is going to start going up again, you know, can help out. So it is little things like that that I think you were referring to, to get some of the town employees, you know, in this effort. Because more than anything else, we want to be in a position to preserve their services because their services not only serve the town, they serve all of us. Okay? So they have a stake in this also. So you know, communicating that to them and having them think of ways that they can save would I think be very helpful. You know, I get kind of incensed when I watch that street sweeper go up and down Mill Lane three or four times in the same day and I go, what are you doing? It just doesn’t make any sense. I mean, I can understand that street sweeper going in the downtown hamlet area of Southold or whatever, keeping you know, that area of our town nice and clean but you certainly don’t need to sweep Mill Road. Thank you. SUPERVISOR RUSSELL: Thank you. Would anybody else like to come up and address the Town Board on the issue of the budget? Mr. Wills. FRANK WILLS: Good evening, Frank Wills, Mattituck. I have got a question, the annex, where a good number of town offices are located now. Do we own that section of the building or do we rent it? SUPERVISOR RUSSELL: That is a rental agreement through what was formerly North Fork Bank and now of course, the who took over there? Capital One. We actually have a lease there that I think with renewals will take us to about 2020. So, and actually the lease, and I evaluated it when I was an Assessor, the lease agreement, the terms happen to be very favorable to the Town in terms of what we are getting, the office space that we are getting for the cost. MR. WILLS: So we haven’t thought about possibly moving, I realize there is a cost involved, to say, the rec center, when that one is available because the Peconic school is going to be the rec center or possibly there might be room in the rec center. I realize there are costs involved but it would be an offset, possibly. SUPERVISOR RUSSELL: I think for the space we are getting, for the cost we are paying, it happens to be a very good deal there. Actually I think that has allowed us to escape the larger issue, is what are we going to do about a Town Hall eventually. I have no interest in building one and we are good to 2020 but the rec center as an adaptive reuse might be a good idea. We also need a justice court and that is still very much on the table with the Peconic school. Now you have to remember, my budget doesn’t include any costs for the renovation of Peconic school, other than what we did in the bond because we plan on doing most of it in house. It will take time but it is a much cheaper way to go. So, you know, it will take time, there might be a day where we have no use for that rec center anymore but it is a very heavily used building and the asset could be converted to a justice court or maybe sold at a time when it no longer serves a function. But it is certainly understood, we have a very dysfunctional form of government in that we have it spread out throughout the entire, it would be nice to consolidate it there. MR. WILLS: Thank you. SUPERVISOR RUSSELL: Thank you. Anyone else? Mr. Meinke. HOWARD MEINKE: My name is Howard Meinke, I am from Mattituck. At risk of darts and whatever November 5, 2008 Page 63 Minutes Southold Town Board Meeting from the back, I just want to make the point that we have been talking for years about a master plan for the Town of Southold. It has been supported by the paper, it has been supported by a lot of the citizenry and I think it has general agreement up there at the dais. But I know with the hammering and hammering to cut the budget, there is liable to be an emotional response, oh, the hell with it, and put it off. But I would just like to say that there are many reasons that it could be done now and it will cost a lot less now than later and the downside to postponing it is that history shows that when this sort of economic mess is over, building and development starts with plenty of built up horse power and if we haven’t done the master plan, we will not have the opportunity to do it and we will get hit with a lot of development and I think that the Southold that we all want depends on planning how this bulge in development is done when all of a sudden it descends on us. And the master plan would allow us to channel the development, it would enable the citizens to all contribute and determine where development should go, if there are any places development should not go, how we maintain the Southold that we all think is the Southold we want. It might very well end up giving us, at the end of the road, fewer residential units. This would lower taxes, it would keep taxes from going up. So if you do the master plan now, you can put a lot of it through the Planning Board because they are at a very low ebb in workload; to the sense that you have to send stuff out to be subcontracted, they will be very competitive in bidding on it and when things come back up, they won’t be that competitive. The Planning Board will be full and will have trouble doing that, so I think keeping the master plan in the budget in spite of all the franticity here is a very important thing and I would urge the Board to maintain it. Thank you. SUPERVISOR RUSSELL: Thank you. I will simply say I agree with you 100%. That should be viewed as the one sacred cow on this budget in that there is no better time than right now. There is nothing like a down turn in the economy to get those long range plans done. Otherwise you will end up spending more down the road through litigation and everything else. I agree 100%. COUNCILMAN WICKHAM: And I would like to add that we intend to finance this in large measure through a grant, so I don’t think it is in jeopardy. SUPERVISOR RUSSELL: I will certainly commit to supporting it right through the budget process. Steve. MR. MUDD: Just another item that I forgot to address. What is the Board’s position on hiring, starting today through, you know, what is the Board’s position on hiring new employees for the Town as we speak? COUNCILMAN KRUPSKI: We are looking at a long range plan. I say long range, I mean, in my mind four or five years out, in all departments in re-looking workload, re-looking priorities, looking to possibly consolidate departments. And looking at tasks performed in each department that may be, that came up in the last few years when times were good, somebody had a good idea, we should do this, we should do that, why not maybe looking at reassigning people to things that are more practical and more absolutely necessary as opposed to just, you know, it would be nice to have it. Believe me, we are looking at every department along those lines. And these are, but these can start next year but we couldn’t put them into the budget for next year. November 5, 2008 Page 64 Minutes Southold Town Board Meeting SUPERVISOR RUSSELL: I would tell you my position quite clearly, I am going into the next year with the presumption that no vacancy will be filled unless there is an overriding, overwhelming argument to convince me otherwise. There may be key, critical positions. If we lost an attorney or an assistant town attorney, something along those lines. Town Comptroller. Who I hope survives (inaudible) but we have to go on the presumption that we should assume that vacancies won’t be filled unless they can be proven otherwise. MR. MUDD: That is your opinion and I respect your opinion but I am asking the whole Board where…. COUNCILMAN WICKHAM: That, that…. MR. MUDD: Excuse me, Tom, let me finish please. My question is to each Town Board member as we speak tonight, what is each and everyone of you’s position in regards to hiring as to today forward. I understand what Scott is talking about. I know things change every day and you have to address them, that is not my question. Are you following my question? Do I need to be more…. COUNCILMAN ORLANDO: Well, it is more town not town, it is more of a department specific. For example, about three or four months ago, maybe even longer, we had a planner leave the Planning Department but with the economy and building slowing down, we never replaced him because there was no need for it. It will be things like that, so if someone retires and that department happens to be a little slow, they don’t need that person to be replaced, we won’t replace that person. If it happens to be a department that is very active and busy, then if someone retires, then we will have to replace that person because that is a very active department at this time. So it is going to be department specific. But we are not looking to hire new employees at all. In my opinion. COUNCILMAN WICKHAM: The question you asked, if I understood it, was what is the Town Board’s policy in regard to filling vacancies when they occur. MR. MUDD: No, that isn’t what I said. COUNCILMAN WICKHAM: Okay, let me hear the question again, please. MR. MUDD: My question was what is each and everyone of yours position on future hiring positions, you know, for future jobs in Southold Town, what is the, where is your position on hiring. I know there has been some folks that’s been hired, it is confusing to me as why they were hired and I will get more to the point. We all know the building industry has slowed down tremendously and everybody feels that pain and I am not here to pick everything apart, I am just here, I know you are hearing the message but I feel I need to tell again what the message is. Tom, let me finish, please. The message is this, I don’t understand and I don’t want to be picking on any particular department but I am just going to spit out the building department and if we had 500 applications a year for building of houses 10 years ago, my question is and I don’t want the answers today, I want you to think about it, if we had 20 people in the building department, do we still have 20 today and I have to ask myself why? I know there has been some planners that have been hired most recently, I have to ask myself why. These are things that to me, I am not on your side of the desk over there but I shake my head as to why? And that is why I am November 5, 2008 Page 65 Minutes Southold Town Board Meeting here tonight. everybody in this room, listen, I am born and raised in this Town, I have a lot of friends that work in this town and the gentleman is upset with me over my comments with the unions. I am not here to upset anybody, I am here to make sure people hear what I am saying. It is my personal opinion. That is why I am here tonight. I am not here to ridicule anybody, I am not here to pick on anybody, I am not here to complain about anything. I just want to make sure that our elected officials are hearing the message from the people that are over here. I know you are but I just feel the need to tell you myself. I am not getting anymore definitive than that. But there are things that I am privy to, highway department purchases which to me is totally ludicrous. My position. Maybe they make sense, but I don’t think they do. That is the only thing I have got to say to you. Thanks for your time. PETER TERRANOVA: Peter Terranova, Peconic. I have one other general question. On the land preservation, you know when we go out and acquire property, how do we account for the loss of tax revenue as the land is moving from private to public hands? In other words, I am wondering out loud now because I don’t have any definitive position as to whether or not that expected stream of revenue had that land remained in private hands, being brought down to some present worth, okay? And either reimbursed to the Town out of the land preservation funds or at least, at the very least, be brought down to present worth and use as a cost of acquisition of that property. You know, so that everyone is looking at it in terms of apples and apples, so to speak because when we look at acquisition of land, especially when it is donated and we say, you know, it is only the acquisition costs and you know, not the acquisition costs but the procedural costs. We are really not taking into account, okay, the fact that that is revenue that is being lost for the future and that can be brought down to a present worth and brought to a present worth valuation and accounted for in some way, either by the land preservation fund reimbursing the town, okay? Or at the very least, you know, at least identify that when you do come up, you know, as a vote. Okay, whether or not to proceed. Just a comment. So I am really not looking for an answer, I just wanted to pass that on. Because the thought had occurred to me. COUNCILMAN RULAND: I would like to address your comment, if you wouldn’t mind. MR. TERRANOVA: Not at all. COUNCILMAN RULAND: Coming from one who has been here for the least time, however, as trying to overcome the learning curve. One of the things, I don’t know what happened in the past, I only know what’s happened since I have been here. But only in the last 10 months has the question come up more than once with land preservation of especially donated parcels have been discussed, myself and at least two other council people that I can recollect, have asked land preservation how much were the taxes? In other words, how much was this donation paying in real estate taxes? And you have to, in my mind, you have to use that to balance against is this in the public good that the town acquire it? Many times, that parcel, which fits on one of the multi-color maps you may have seen when you have been here, is a key piece of a puzzle that really enhances other holdings that the town has or secondarily, that the county of Suffolk might have. And that is, it is a judgment call. It really is. I would agree with you that there could be situations where the town could be offered something that was paying a substantial amount of real estate taxes and then one would have to answer because really the answer to your question is you are going to pay more. That is the real answer to your question. MR. TERRANOVA: We are going to pay more? November 5, 2008 Page 66 Minutes Southold Town Board Meeting COUNCILMAN RULAND: Yes. Everyone is going to pay more, alright, for the, I don’t know whether you call it the privilege or whether you call the outcome of the preservation or the acceptance of a donation. And that is in addition to any bonding costs that might have occurred that were outside of 2% money. MR. TERRANOVA: Okay. COUNCILMAN RULAND: If that is, a thumbnail observation. MR. TERRANOVA: Yeah. and I understand that and in the interest of transparency, since these items do come up, you know, in the regular town meetings and you open them up for public discussion and whatever, you know, and the statement is said, not really costing us anything. COUNCILMAN ORLANDO: Well, the two parcels that we just did two weeks ago, that were donated, were small pieces and we actually talked about the tax roll. One was $500 a year and one was $100, so these weren’t significant… JUSTICE EVANS: And one piece of property will be used for drainage. COUNCILMAN ORLANDO: Right. So there wasn’t a significant removal on the tax rolls. SUPERVISOR RUSSELL: We can talk about that which is the immediate talk of tax assessment or we can talk about the eventual consequence, about the lack of acquisition. MR. TERRANOVA: You know what? Again, in the interest of transparency, you know, take a 30 year stream of anticipated tax revenue, bring it down to present worth, okay, and then in your resolution, in all transparency, that you are presenting to the residents, you know, of the town, say hey, this is what it is costing us. SUPERVISOR RUSSELL: But there is another side to that equation, rather than looking at present worth, look at present cost, on the same 30 year stream. Only presume the development of the property, presume the increase in school taxes, the increase in library taxes, fire district taxes, you name it. The long term cost of the development of that property and then you won’t be here discussion 10% increases with us, you will be at the school board discussing 10 and 15% increases with them. So there is a long term cost of not acquiring many of these parcels. Also, so everybody understands, if you removed every single vacant property from the tax roll today, it would add up to 4% of our total assessed value for Southold Town. About 4%. MR. TERRANOVA: Well, you take the Bittner property. Beautiful piece of property, glad the town obtained it. But you know what? Including, the cost of that property, in addition to what we paid for it, you know, you really have got to answer with that loss of tax revenue, that property would not have been developed in a way that would have impacted dramatically…. SUPERVISOR RUSSELL: I would disagree. November 5, 2008 Page 67 Minutes Southold Town Board Meeting MR. TERRANOVA: Because of the zoning. SUPERVISOR RUSSELL: Because of the zoning. I would disagree but again, that has to be weighted in every decision and there is unique circumstances governing every parcel and we have actually gotten to a point where we are rejecting parcels because they aren’t compelling buys. But I do have to tell you, not just a loss of tax revenue but I am sure you already understand that all that preservation takes place as part of a separate fund, the community preservation fund. So it is not that we will go out and spend $2,000,000 for preservation and then allocate it as taxes in the next fiscal cycle, that money is a separate account that the voters voted on. MR. TERRANOVA: Maybe money from the town preservation fund, you know, if you bring that stream of revenues down to present worth, maybe that lump sum of present worth should be transferred over to town revenue. SUPERVISOR RUSSELL: Or present costs and we might owe that…. COUNCILMAN WICKHAM: I don’t think legally we can do that…. COUNCILMAN KRUPSKI: No, that is not. SUPERVISOR RUSSELL: I am just curious though, if there is a, if there is a parcel out there that has a $10,000 tax bill on it, we are good for about $2,000, do we just reimburse ourselves or do we send $6,000 or $7,000 to the school districts and everybody else? We can’t just reimburse ourselves. MR. TERRANOVA: So you have thought about it? SUPERVISOR RUSSELL: Absolutely. MR. TERRANOVA: That was my point. Okay, transparency is always the best policy. Thank you. SUPERVISOR RUSSELL: Thank you. Mr. Meinke. HOWARD MEINKE: Howard Meinke, Mattituck. I don’t really want to take any of your time here but it is a known fact that the planning boards throughout the country tend to say that a new house on a piece of property, if they pay $1.00 in taxes, there is $1.40 in costs in all the services that amount to it. So anytime that we preserve land that could have had some houses on it, it is a win-win for Southold Town. That is very clear, as far as I can see. SUPERVISOR RUSSELL: Thank you. Would anybody else like to address the Board on the budget? (No response) Okay, let’s close the hearing. Steve, thank you. We are continuing to work on it. We th have until the 20 to adopt an actual budget. COUNCILMAN KRUPSKI: And we appreciate your comments and everyone’s comments. This Board has met numerous times with every department head and you are right about the Christmas list. November 5, 2008 Page 68 Minutes Southold Town Board Meeting Absolutely. We have gone…. MR. MUDD: Christmas list might not be the right terminology. COUNCILMAN KRUPSKI: That is fair, no that is fair. Absolutely. We have gone line by line, any kind of new tables or chairs that people want or desks, that stuff was just boom, boom. COUNCILMAN ORLANDO: You will notice, we got rid of it all. COUNCILMAN KRUPSKI: We really did. MR. MUDD: Inaudible. RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell 3. Closing Statements SUPERVISOR RUSSELL: I think that concludes the resolutions that we had for the meeting. Now, would anybody like to come up and address the Town Board on any issue? Mr. Meinke. HOWARD MEINKE: Hi, my name is Howard Meinke, Mattituck. I apologize for being up so often, I don’t do this very often. SUPERVISOR RUSSELL: That is fine. MR. MEINKE: But I wanted to speak to the Heritage. I have been spending a lot of time thinking about that and it came up at your work session and there were, I thought, some incriminating things that I discovered and they were briefly mentioned there. and the plan that is currently before us is included in the environmental assessment review of March 30, 2007 so what I have here is right out of the environmental review, it is not weird stuff. The maximum allowable sewage discharge for the property is 22,625 gallons per day. That came out of that report. Originally there were 150 units in the Heritage, that discharged just a small bit over that 22,000 and a chromoglass treatment system was called for. They then reduced it to 139 units, which discharges 21,615, a very small amount under that limit and no treatment plant is required and that (inaudible) is based on the theory that retirement housing only produces 150 gallons of flow today while standard housing produces 300 gallons. The residences at the Heritage are well over 2,000 square feet, they are relatively large. In July, July 15, 2008 the regulations of Suffolk County Health were changed so that residential units under 600 feet produce 100 gallons of sewage. Residential units 600 to 1,200 square feet produce 150 gallons, residential units over 1,200 square feet produce 300 gallons. If you applied the July regulations to the project before us, you would get 41,700 gallons of sewage. That clearly would need a sewage treatment plant. Now obviously, it seems to me anyway, that sewage flow criteria are developed in order to protect health and public welfare and preserve the environmental health. Therefore, as our knowledge increases and that increasing knowledge seems to be indicated by this change in regulations, we should apply those regulations right now and not let big projects go through because they pre-date the regulations. I would think that environmental safety and health safety would say you do it now. now, some scientific November 5, 2008 Page 69 Minutes Southold Town Board Meeting conclusions are rock solid and accepted, nobody says the law of gravity isn’t correct and if people don’t argue about photosynthesis for example but there are scientific theories that are based on observation and conclusion and the intelligence of the observer that do not result in rock solid, provable conclusions as does the law of gravity. Now, global warming is one of these scientific discussions that appear correct to ever increasing numbers of us but it does not submit the black and white proof. Now, we believe that it is logical to conclude that over time, the discharge of maximum levels of concentrated waste could well migrate downstream in the subsurface flow of groundwater and pollute wells and pristine water bodies. Previous testimony about the pollution of the Forge river in Brookhaven is a case in point. Why should we risk repeating this disaster? There are many instances of foreign material in our well water and subsurface water, fertilizers and pesticides come to mind, as does some years ago, Temik. Erring on the side of health and the environment is obviously the right direction to go. Our natural assets like the underground aquifer are easy to pollute and difficult to fix. Requiring private sewage treatment for these high density discharge situations should be a no-brainer. Thank you. SUPERVISOR RUSSELL: Thank you, Mr. Meinke. MR. MEINKE: Would you like a copy of this? SUPERVISOR RUSSELL: Yes. I would just like to respond for a second. There are several different ways of achieving those same goals in terms of the environment and safety. I think focusing on the number of units and the size of the units is probably another way to achieve the reduction in impact on septic flow. That is what we are trying to do. The problem with the chromoglass is we are trying to get the density down. When you create that sort of investment, you mandatorily, by virtue of his investment, he is going to come back with the 150 that he wanted. I don’t think that that is a good move whether there is chromoglass system there or not. But we can certainly talk about that and we are going to meet in a couple of days and discuss and try to feather all these goals together because we all have the same goals here. Some of these different aspects tend to contradict each other. We are going to try to bring them together on Thursday. MR. MEINKE: You are right. A sewage system does tend to increase the style of units and I certainly don’t, I don’t disagree with them (inaudible) but here if you are going to have it and you have this concentration, it is a choice how soon is this stuff going to get down into (inaudible) and Wickham’s creek? SUPERVISOR RUSSELL: That is a good point. MR. MEINKE: And I think that 139 versus 150, we would rather have fewer but of the choice of 139 versus 150 versus no pollution in the near future, I would pick the no pollution. SUPERVISOR RUSSELL: That is a fair point. COUNCILMAN WICKHAM: I would just add that the whole question of what we do with our hamlet centers is also part of the equation that we haven’t really come to a conclusion about. I would urge that the town ultimately select a consultant who has experience on monitoring waste water flows in aquifers on Long Island and there is such a specialist at Stony Brook University who has an institute and can do November 5, 2008 Page 70 Minutes Southold Town Board Meeting that kind of work and I would hope that that firm is engaged through the SEQRA process to establish more clearly the scientific basis of contamination of the aquifer from that project. COUNCILMAN KRUPSKI: Well, what is really disappointing is that the Health Department that is regulating this contamination of the aquifer should be regulating that and it shouldn’t be up to the town to make sure that that is being regulated. If it is up to the town, we should have the final say on the number of units based on the impact of pollutants and not the Health Department. So that is kind of disappointing because the Health Department is saying, I think, that they can’t guarantee that the aquifer won’t be polluted from these units which is, in that case, they shouldn’t approve a permit. COUNCILMAN WICKHAM: That is right. SUPERVISOR RUSSELL: This is, you know, to be candid, I was at that Health Department meeting and the other councilmen both of who just spoke weren’t there, what they said, you can’t guarantee non- pollution from one house, 100 houses. They can’t do that, they won’t do that. They have standards that they are trying to apply. I am not defending them, I think their standards are fine. It is us. We have to decide what we want there. Do we want a trade-off, I can see Mr. Meinke’s point, maybe the trade-off of 150 to 139 isn’t enough of a trade-off to waive a chromoglass requirement, which we have every right to require under the law regardless of Department of Health standards. They did offer 125, we are making them build the other 14 through inclusionary zoning. see, these are the problems, we are trying to get density down and then make them build units and then we want the units smaller and then we want them cheaper so local families can buy in but then the chromoglass, there is a lot of these different competing interests, all to a good goal, which is to reduce the scale, scope and the intensity of that site. We need to have a good, broad discussion of that and Thursday is a good place to try to bring all these together so we are not making an effort on one side and then cancelling out our effort by doing something else. It is a balancing act, we are trying to get there. MR. MEINKE: If we can make them go to the 300 gallons per unit, the number of units will drop substantially to get out from under the (inaudible). COUNCILMAN WICKHAM: Yes. SUPERVISOR RUSSELL: Or the units will increase to justify the cost of the chromoglass. It goes to both ways. We have to, and the size of the units, of course, would have to increase because of the need to regain that investment. Those are the challenges. Is that everything on the resolutions? Oh, Marie. MARIE DOMENICI: I guess the Town from time to time needs to buy vehicles, whether they are panel trucks or cars or whatever and again, I would beg you to decide whether it is a need or a want. Sometimes in the, you guys are the public sector, right? Okay, sometimes in the public sector and even in corporate America, we do what we do because we have always done it. So sometimes that is kind of, we have to look outside the box to say, you know, let’s look at best practices. In corporate America they benchmark themselves against (inaudible) and all of these successful formulas for being, dotting the I’s and crossing the t’s but let me get back to the vehicle part of it. If you don’t have to use the state as your only means of purchasing vehicles, there is a couple of companies out there. I know of one in particular where you call them up and you tell them the vehicle you are looking for. They immediately price you November 5, 2008 Page 71 Minutes Southold Town Board Meeting over the phone. There is no haggling, there is no whatever. Now, having used this three times with my last three purchases of vehicles, found that I went back to the dealer that I bought my car from and thought they would give me a good deal, I said give me your best price and they gave me a number and I called the guy on the phone that I am referring to, and he dropped the price, without even knowing what I was shopping for. He gave me a price $900 less than the dealer. Fast forward to today, same thing, same guy, same vehicle just a newer year. I went into the dealership and said give me your best price, I am buying today. They gave me a number, got my guy on the phone, he didn’t know what my price point was, he came in $3,100 less than the dealer. So this is applicable to town government, this is applicable to all of you and every one in this room. You can do this. And Scott, I will be happy to send you the information. SUPERVISOR RUSSELL: I will take all the information you can give me. Absolutely. MS. DOMENICI: And anyone…. COUNCILMAN RULAND: We would still have to bid it, though. We would still have to put it out for everyone and all to bid on. MS. DOMENICI: But if they give you a price of $3,000 less and you put it out to bid and no one comes in at that bid… COUNCILMAN RULAND: They would have to bid it. MS. DOMENICI: Alright. They would have to bid it. Okay. COUNCILMAN RULAND: Yes. They would. SUPERVISOR RUSSELL: Well, get me the information, I will distribute it to the Board. MS. DOMENICI: Great. Thanks for your time. SUPERVISOR RUSSELL: We do have a procurement policy at the town level that requires each department to go out and get at least three quotes on everything they purchase, from paper towels to snapper lawn mowers. So, it is a policy that from time to time isn’t adhered to as well as it should be but I think this Board in particular has been diligent in making sure that it is followed. We have a Town Comptroller that guards that money like it is his own. MS. DOMENICI: Okay. This guy will also deliver the vehicles directly, you don’t have to leave your house. SUPERVISOR RUSSELL: I will deliver a 1998 Ford Suburban, I know where you live, Marie. I can have it there by tomorrow morning. Okay, Marie, please get me the information, I will distribute it to everybody, including department heads. Would anybody else like to comment? (No response) 4. Motion To: Adjourn Town Board Meeting COMMENTS - Current Meeting: November 5, 2008 Page 72 Minutes Southold Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at 8:23 P.M. * * * * * Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Scott Russell, Supervisor SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell