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HomeMy WebLinkAboutApplication Form 2009 Training School & Annual Meeting February 15-18, 2009 Registration Fee: $100 per person prior to Jan.23, 2009 After Jan. 23, 2009 all registrations will be processed on-site at the cost of $135 per person. Please send one form for each ROOM required. - PleaBe ~t c~ ~ Name Title Municipality County Address (Street or Road, Cit~; State & ZIP) Daytime Phone ( ) I~ll DO NOT NEED A ROOM ~1I DO NEED A ROOM: (We encourage you to use the online registration/reservation links) DO YOU WANT A ROOM CONFIRMATION from the SHERATON: FILL IN YOUR I~ax ( ) DO YOU WANT A ROOM CONFIRMATION from the HILTON? FILL IN YOUR EMAILADDRESS ~-- ~?eeial Re~.llirementa: Name 02 Title Name #3 Title Handicap Accessible Non-Smoking Other All rooms MUST be guaranteed with a credit card. Hilton NY [] Sheraton [] Single (1 person/I bed) Double (2 people/I bed) __ Double/Double (2 people/2 beds) Triple (3 people/2 beds) Quad (4 people/2 beds) 1 Bd Suite Arrival Date .Departure Date Executive Tower Requested __Yes No ** Please Note: FOR THE HILTON ONLY -- a one night deposit will be charged to your credit card ~- ately upon mak/r~ your reservation. For all Hotels -- lOWU~ infor~ati~ Type of Card Account # Expiration Date Cardholder's Signature 6 Mail Completed Registration/Reservation Form with the registration fee to: Association ofTowns, 150 State Street, Albany, NY 12207 Questions? - Call 518.465~7933; Website: www. nytowns.org - Questions? Contact Meeting Coordinator Linda Shannon at the Association of Towns 2009 Training School & Annual Meeting February 15-18, 2009 Reservation Information for Hotel Accommodations We encourage you to register for the meeting and make room reservations online through our Web site: www. nytowns.org and follow the links. We have contracted with the hotels listed below for special Training School rates. In order to secure this block of specially priced sleeping rooms and to keep meeting costs to a minimum, the Association has entered into a contract with the Hilton New York and Sheraton NY & Towers. If you choose to make your sleeping room reservations outside of the Association's group block, such as through an internet reservation system or with a discount coupon, we need to advise you that the Association can suffer significant financial penalties. TheAsseciation can be held financially responsible for the attrition or difference between what was promised in the group block and what was actually utilized. HOTEL HILTON NEW YORK SHERATON NY HOTEL & TOWERS 1335 Avenue of the Americas 811 7th Avenue ADDRESS (6th Ave. & 53rd St.) (7th Ave. at 52nd St.) CUT-OFF DATE Jar[ 16, 2009 Jar[ 26, 2009 SINGLE $288 $272 DOUBLE $315 $292 TRIPLE $342 $322 QUAD $368 $352 $315 Single $302 Sk~gle EXECUTIVE/CLUB $342 Double $322 Double Based on Availability* Based on Avaibili~** S~gles or Doubles I Bedroom - Single $499 are available $650 Club SUITES Please call I 800 Hillons (445- I Bedroom - Double (two people) $750 8667) for mtes $875 Club *Executive Ibwer Rooms at the Hilton should chock in on the 44~h level of the hotel **Club Ibwer Rooms at tho Sheraton should chock in at tho ~rain check-in desk on the lobby level of the hotel NOTE: Rooms will be automatically released after the cut-off dates and additional reservations or changes will be subject to availability. All reservations must be guaranteed by a major credit card. Room cancellations within 72 hours of reserva- tion date and "no shows" will result in a penalty of one night's room charge. All hotels are requesting that only credit cards be used fi~r the one night's deposit. They will not be accepting personal checlz~ or vouchers for deposits. Vouchers can be used for check out. ** Please Note: FOR THE HILTON ONLY, a one night deposit will be charged to your credit card immediately upon making your reservation. QUESTIONS? PLEASE CONTACT MEETING COORDINATOR LINDA SHANNON AT THE ASSOCIATION OFFICES AT 518-465-7933. The nmnber of bags will be verified upon arrival and excess baggage will be charged to the guest's room. If we cannot charge the guest room, the group director wi~ be contacted and be responsible for settling these charges. CHECK-IN: Check in time at the ffotels is 3 p.m., so please schedule your arrival accordmgl3~ The hotels will make every attempt to accommodate earl3,- arrivals; however, rooms taqy not be rea~f, in which case your group's luggage will be stored on a comp basis until the rooms can be assigned. If you require bellmen to assist with thc delivery of your bags from the storage area to your rooms, they ~vill be happy to do so. CHECK-OUT: Check-out Time is 12 p.m. at all hotels. They cannot grant late check-out due to occupanc3: Bag Pull: Please indicate on your sheets if you wish to schedtfle a bag pull. This information must be provided to the hotel one week prior to the group's arrival Once a bag pull has been scheduled (normally baggage pick up is scheduled one hour prior to bus departure), it is the responsibilit3- of the gronp director to instruct each group member to leave their packed luggage indde their room at least f 5 nfinutes prior to the scheduled bag pull thne. Please note that all luggage should be labeled. IMPORTANT INFORMATION REGARDING YOUR GROUP'S STAY: Each group director is responsible for the behavior of the individual group members. The following will not be accepted, and may result in dismissal from the hotel: EXCESSIVE NOISE in guest rooms or in public areas including guest room corridors, Food & Beverage outlets and/or Meeting room floors. PHYSICAL DAMAGE to the Hotel Property. ENDANGERING Hotel guests or group members. REMOVING any Hotel proper ty from guest rooms or Hotel areas. NOTE for 2009 Justice and Court Clerk Sessions will be held in the Sheraton NY at 811 7TM Ave., NYC 10% DISCOUNT with AMTRAK Amtra AMTRAK Discount Amtrak offers a 10% discount offthe lowest available fare to (New York, NY) between Feb. 12, 2009 and Feb. 21, 2009. Travel dates are approved three days prior to the convention start date and three days following the last day of the meeting. To book your reservation call Amtrak at 1-800-872-7245 or contact your local travel agent. Conventions cannot be booked via Internet. Please be sure to refer to Association of Towns Annual Meeting Convention Fares Code (X61T-942) when making your reservation. This offer is not vahd on Auto Tram. Fare is vahd on Metroliner and Acela service for all departures seven days a week, except for hohday blackouts. Offer vahd with Sleepers, Business Class or First Class seats with payment of the full apphcable accommodations charges.