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HomeMy WebLinkAboutPB-01/14/2008PLANNING BOARD MEMBERS JERILYN B. WOODHOUSE Chair KENNETH L. EDWARDS MARTIN H. SIDOR GEORGE D. SOLOMON JOSEPH L. TOWNSEND ,~/~o~~pf SOUTyo`~ T lob ~'. • ~O MAILING ADDRESS: P.O. Box 1179 Southold, NY 11971 OFFICE LOCATION: Town Hall Annex 54375 State Route 25 (cor. Main Rd. & Youngs Ave.) Southold, NY Telephone: 631 765-1938 Fax: 631 765-3136 PLANNING BOARD OFFICE TOWN OF SOUTHOLD PUBLIC MEETING MINUTES Monday, January 14, 2008 6:00 p.m. Present were: Jerilyn B. Woodhouse, Chairperson Kenneth L. Edwards, Member Martin H. Sidor, Member Joseph L. Townsend, Member Heather Lanza, Planning Director Mark Terry, Principal Planner Carol Kalin, Secretary eEC~lv~~ ~~ ~a.~P~n S EP 1 1 2008 C,.~ - SETTING OF THE NEXT PLANNING BOARD MEETING Chairperson Woodhouse: Good evening and welcome to the January 14t" meeting of the Southold Town Planning Board. For our first order of business I will entertain a motion to set February 11~h 2008 at 6:00 p.m. as time and place for our next regular Planning Board Meeting. Joe Townsend: So moved. Martin Sidor: Second. Chairperson Woodhouse: All in favor? Ayes. Southold Town Planning Board Page Two January 14, 2008 PUBLIC HEARINGS 6:00 p.m. - Cutchogue Fire District -This proposal, for SCTM# 1000-84-4-1, a 6.3- acre parcel located on the w/s/o Cox Lane and the s/s/o County Road 48 known as 5455 Cox Lane in Cutchogue, is for construction of a new one-story, 25,243 s.f. firehouse facility with a 15,075 s.f. partial basement, and 1,800 s.f. mezzanine. The proposed firehouse would include areas for apparatus bays, offices, ready room, communications office, training rooms, meeting rooms, kitchen and support facilities, bathrooms, and storage areas. Chairperson Woodhouse: The Planning Board had this site plan before, and what we are reviewing are just the technical aspects of the plan, such as parking, buffers, safety of ingress and egress. This is a unique situation because we are reviewing a proposal by another municipal entity, a fire district that answers separately to its own constituents. We are not reviewing or passing judgment on the needs of this facility, the cost of the facility, or anything about how it is to be financed. All of those issues need to be resolved between the fire district and the community. So tonight we are holding a hearing on the application and the site plan aspects of it. The opportunity for public to speak is on those issues that relate to the site plan only. To start the hearing, is there anyone here who would like to speak on behalf of this application? Martin Sendlewski: Good evening. I am the architect for the Cutchogue Fire District. First order of business I would like to mention is we did have one snag in the mailing that we did; one of the tax map numbers was missed in the mailing. That person who was missed is in attendance at the meeting tonight. She was personally notified of the hearing. All other property owners have been notified by return receipt mail in accordance with the requirements. The site plan that we have here is a rendered layout of the engineer-type plan that is in the hallway. The engineering plan in the hallway indicates all the drainage, parking, sanitary, specifications of the paving materials as well as the layout of the building, the lighting, etc. are all shown in detail for public review on the engineered plan in the hallway. This diagrammatic plan here is in color to give a good depiction of what is planned for the site, so that the public is aware of it. I could just give them a quick overview. Across the top of the page here is County Road 48, I hope I'm not blocking anybody's view. On the right side of the page is Cox Lane. The intersection with the traffic light would be right here. What we have is a facility that has a main entrance to the parking lot and the main egress point for the apparatus onto Cox Lane as well as an entrance and exit into an administrative parking area located in front of the building. This is the footprint of the building itself. You see two lighter areas here, those are concrete aprons. In that the facility does have overhead bay doors both here, in the rear, and here in the front. That is so that the fire district can arrange the bays in what we refer to as a "tandem layout" for apparatus, which allows the apparatus to egress either the front or the rear of the building based on the number of pieces that the district will have at this facility. The area here to the Southold Town Planning Board Page Three January 14, 2008 south, the block here, is the office and administrative area, with ancillary support storage and facilities along the north side of the bay. The overall site has lighting which is controlled near the building photometrically, which means that's the lowest level of lighting at the points of entry into the building. Those will be on for security and to denote the entrances; all of the other lighting will be on timers so they can be timed to come on at a certain point of the evening and then go off and then can be overridden with a switch at night if there's a call and they need to respond to the site, they can turn more lights on in the parking area as the firemen respond. The access from CR 48 is an ingress only, there is no exit on CR 48. Upon completion of the project, we have been in contact with the Suffolk County DPW with regard to CR 48. The light at 48 will be electronically controlled from the apparatus, so when the fire equipment rolls onto Cox Lane, that will preempt that light to turn red at that intersection and there will be two blinking lights on each side of the entryway that will also preempt on Cox Lane to stop traffic there as the apparatus leaves the site. The overall parking and drainage was designed based on there is no actual parking calculation for fire districts when you look in the Town Code. What we did is we based it on the occupancy (a) of when they have a meeting at its peak occupancy is what we designed the number of cars for so that we know we will never have a parking problem. The parking here will not be utilized at all times, but in the event of company meetings, we may have a large meeting at the site, a good portion of the parking will be utilized. One very important aspect of the project is that, given its location and proximity, we do feel that in the long term with the parking and staging areas that we do have here, this will prove to be a critical facility for the North Fork in general, not limited to Cutchogue, but for general response in the event of a natural disaster or God forbid another attack on our country. We feel this will also be a pivotal facility for the Cutchogue FD to protect the North Fork. With that being said, that's awalk-through, I can answer any questions the Board has or, if you prefer to leave the floor open and have other people come up first, then we can respond. Jane Broderick: Cox Lane, Cutchogue. I am the house most impacted. I want to go on the record as saying I knew the Cutchogue FD wanted to do a substation before I bought the house. This is not a surprise to me. I also want to go on the record as saying what I am about to say is not a criticism of the volunteer FD. I am only alive because of the Mattituck FD. That being said, I really do have serious problems with why I was not notified until Mr. Friedman, who was kind enough to show up a couple of hours ago, and let me know about this. Now, my tax bills get through to me, the school district things get through to me, all my other bills get through to me. My mailing address has been the same for the past eleven years. I don't understand why I wasn't given notification of that. That's number one. Number two: I don't understand how the Cutchogue FD or any FD out there had almost a million dollars to give to Mr. Macari to buy this land. People are losing their homes. I have been a real estate broker; I have been a college professor. I sit in people's homes where they have the pills lined up, they are in their eighties, and they have the dollar bills lined up. I don't understand why the Cutchogue FD had a million dollars to just give to Mr. Macari to buy this Southold Town Planning Board Agenda Page Four January 14, 2008 land. Secondly, I have a great objection to a $9 million capital expenditure project. When you look at the substation in Southold, $400,000 according to the Suffolk Times, and I can't verify that number, I'm just going on them, they're a reputable paper. That was in 1994; that's a little over ten years ago. So this cap ex project is not twice as much, it's not ten times as much, it's over 20 times as much. $9 million! I have a problem with that. I really sincerely do not have a problem with the substation behind me. I would welcome it. But I do have a problem with a $9 million capital expenditure project. And I also, looking at the blueprints that were in the Suffolk Times, 1 also have a problem with a big massive first floor meeting hall that abuts and adjuncts to a bar and a commercial kitchen. I have talked to people in that area; I always keep my sources private. I have talked to people in that area that they are looking to do a catering hall. A substation, I welcome it. I thank every single volunteer fireperson out there for all that they do. But a 25,000 s.f. $9 million capital expenditure project, catering hall on Rte. 48: no. Thank you for listening. Chairperson Woodhouse: Let me just ask you: have you had sufficient opportunity to look at the site plan elements? Jane Broderick: No. Mr. Friedman was kind enough to come to my home today, and just happened to be there because my son needed to be somewhere, so I left work. Chairperson Woodhouse: Is there someone else who would like to address the Board on this project? Bill Gatz: The Fire Dept. was so gracious last week to invite me as a Stakeholder, and other stakeholders, to come and review their plans. I thank them for that. I do have a couple of questions about the site. I'm concerned about a 25,000 s.f. building and the price associated with it. But, if it's needed, it's needed. What else can happen with this property? Can a racetrack go on to this property? Can a burn building go on this property, or does it just end here? I understand they are a municipality and they can come in and basically do whatever they want; and coming here is more of a courtesy, because I believe you don't have any approval process on them, is that correct? Chairperson Woodhouse: We do on the site plan elements of the plan. Bill Gatz: You do. OK. Can you stop if they want to come in and do a training facility, particularly a burn building, or a racetrack? Chairperson Woodhouse: Would any of the staff care to comment on that? If a change of use, a racetrack, yes, that would be very different. It would be an amended site plan, so anything else, a burn unit, that required more building, would come back. Bill Gatz: OK. Those were my concerns. Thank you. Southold Town Planning Board Page Five January 14, 2008 Chairperson Woodhouse: Thank you. Is there someone else who would like to address the Board on the site plan elements of this application? Lois Atkinson: I don't think he meant a race track, like NASCAR, I think he meant their training, or racing team track. Is there a facility there for EMS service to land a helicopter? That's all part of a necessary thing. My other concern is: there was a statement about the current FD, the annex. If the annex would be there as long as it's needed. It's going to be needed forever. I don't want to see it turned into the highway building barn or anything like that eventually. That's my concern. We still need that facility. I'd also like to know: that building there is going to service what area of our district, for example, Southold divides their district. And whether or not the people in Nassau Point are still going to be serviced from the current firehouse. Chairperson Woodhouse: Some of the questions that are being raised that deal with aspects that are not of the site plan. I believe there will be a community hearing and you will be able to get the answers to those questions. Some of the questions you are raising are not the purview of this Board: so we would not be able to answer them or have any comments to make on that. But specifically as it relates to the site plan, if there are any other questions you can ask them now and then we will ask someone from the Fire Dept. to respond to those specific questions. Dave Allison: Fleets Neck, Cutchogue. I am looking at this plan and this area for parking space: how many cars does that hold? Chairperson Woodhouse: 114 Dave Allison: How many members are there in the Fire Dept? Martin Sendlewski: 104 Dave Allison: It was stated by the architect that the parking is sufficient to handle members at a meeting. That seems to be adequate from what I see but it looks like to me in proportion if that's a 25,000 s.f. building, it looks like a heck of a lot more than 114 parking spaces. But if you're saying it's 104, I'll accept that. As part of the site plan consideration, the existing building, is that part of the consideration as to what we do with this? As to what happens to that? It seems like if the FD has a site plan, it's got to be all in one piece; what do we do with the old one, what do we do with the new one? It seems like an awful lot of duplication and a lot of land, right in the heart of Cutchogue that seems to be going to waste. Chairperson Woodhouse: Even though there are two sites, we are not looking at the second site; our review is limited just to the site plan elements of this particular proposed building. That's a separate site and a separate issue. Southold Town Planning Board Page Six January 14, 2008 Dave Allison: Were there any alternate plans put forth in consideration as to maybe they could do something else with the existing building as opposed to do a separate. Chairperson Woodhouse: That would not come before us. We would only see the application here that relates to this particular building. We saw several variations on this and they were only in terms of landscaping aspects, parking, and any other site plan elements. Dave Allison: All right, so there are still a lot of unanswered questions and I don't know what the vehicle would be to get those answers. Chairperson Woodhouse: I don't have the information as to the time and place, but hopefully someone will provide that before the end of this hearing. There will be a public hearing for the community to meet with representatives of the Fire District to discuss those things. Is there anyone who has not yet spoken who would like to address the Board? James Grathwohl: Ladies and gentlemen of the Board, I know most of you, I am in fact a neighbor of the. current Fire Department in Cutchogue and right up front I realize just from the questions that have been asked, people are begging, crying for more information and I am not going to get into it. I ask the FD to have the hearing (that I believe is only a week before the actual vote), to have it sooner, in fact to have more communication. I am going to stop at the FD and hopefully talk to them in a day or so because I realize this isn't the place for that. My concern is related to this: this is being called a substation. My feeling just from looking at the plans, looking at the website, this is the main firehouse. And I think it should be. I really think it should be because it fits, appears to fit all their current needs. My main concern is that we as taxpayers in Cutchogue. Again, this isn't your purview, but it kind of backs up what I want to say: we can't afford two big firehouses in Cutchogue. I am all in favor of this. It's their problem as to whether it would ever pass. I think the figures that have been bandied about are astronomical. However, that aside, my proposal to them is that they, as part of their overall long range plan, sell the property that they have now on New Suffolk Road. Use that, which is probably a million dollars or so, toward whatever they need for this one. Related to all this now we come back to the site plan. I think they should have a pavilion here for their barbecues. I also think that it should be planned somehow for a Phase II for future growth. What are they going to do if they need future growth? Where are they going to expand, or how can they expand either within the building and so forth? So, from the site plan situation, I think more consideration needs to be given as to what more needs to be done to make this the primary in fact eventually the only Fire Department in Cutchogue. So, from the site standpoint I mention the pavilion but there might be additional parking, there might be additional lighting, egress and entrances and so forth. So from your standpoint, I would hope you would get from the Fire District people, the commissioners and chiefs and so forth, what their plans are long range, so that we don't have to come back and reconsider Southold Town Planning Board Page Seven January 14, 2008 the site plan in x number of years. Again, I think we are all very much in favor of supporting our volunteer Fire Department; it, like the others on the North Fork, is the best in the world. No one is questioning the need. I think we are questioning some of the accoutrements both inside and out. So, thank you. Chairperson Woodhouse: Thank you. Jane Broderick: If I could paraphrase Gertrude Stein's "a rose is a rose is a rose." With all due respect to the wonderful people, and I applaud their efforts and I applaud their work: nine million dollars is nine million dollars is nine million dollars. On the catering hall: I don't want to hear that it's for the Girl Scouts of the North Fork or the "this or that" or that. Because if you start to decide, oh it can be this group but not that group or maybe this group, you're getting into discrimination. If you're going to open it up to groups, you're running a catering hall. I am very much against a catering hall behind my home next to Sang Lee's Farms, next to the preserved land of Peconic Land Trust, next to Pindar's Vineyards. I am against a catering hall on the back of the taxpayers. Nine million dollars is nine million dollars is nine million dollars, to paraphrase Gertrude Stein. Thank you. ' Lois Atkinson: Just to make myself clear, I didn't mean North Fork Council as some community organization, I meant the North Fork Fire Council. I'm sorry. My other question is: I just realized now tonight, they're not going out onto 48. Cox Lane of all the roads out here is really a country road that's flooded most of the time. Is that wide enough to get the trucks out of there? Are we going to widen that road? It's just something to consider. Chairperson Woodhouse: Is there someone from the Fire Department who would like to answer some of the questions that have been raised? Sandv Freeman: Good evening everybody. I am just the past Chairman, Board of Fire Commissioners, Cutchogue Fire District. The first thing that I'll say is that we do have a public meeting scheduled on March 11 to answer all these questions that have been put forth here tonight. The reason that there is not one sooner is that the bids have been advertised in the paper this past week: we are awaiting the bids to be picked up. The reason we did this was so that we could put this facility out to bid first, before we went to the public and asked them to spend x amount of dollars. Where the $9 million is coming from, I couldn't tell you because honestly and truly, I can't tell you what the price of that building would be as I stand before you tonight. As far as catering goes, there is absolutely no plan for catering whatsoever in this facility. The only reason it would be used would be for installation dinners, again for public meetings or anything like that and the bar that's seen on the plan is merely a service bar. There is no other bar in this facility whatsoever. As far as a racetrack goes, the property is not big enough to install a racetrack, nor is it any part of this plan to do so. As far as an Southold Town Planning Board Page Eight January 14, 2008 external training building, there are no plans for that either. We belong to Suffolk County Volunteer Fireman's Association. The County itself has a wonderful training facility in Yaphank, and this is where we do all of our Class A training, our smokehouse training, our propane training and a lot of our EMS training. So, no, there is no building proposed on this site as far as for smokehouse or Class A building where we would be setting fires to put them out. For that, we will still attend the County; they are our main training facility and that's the way it would be. Yes, there would be a landing zone for a helicopter. We do run approximately 400 calls a year. The accurate number of EMS calls, I'll just take a guess is 50% I believe: how many? OK, thank you: 80% of our calls are EMS-related and yes there will be a landing zone. The only thing that I can say is yes, a rose is a rose, but I don't know where the $9 million comes from. We will be more than happy to answer any questions at this public meeting. Do we have plans for the facility that's now presently in Cutchogue? Yes, we do. And I'll just give you a brief synopsis, but we will be able to give you more detailed information at this public meeting. The present plans now are to have both facilities in operation: (a) that the present firehouse in the village will also take care of calls in the village and to the west end of the fire district as well as New Suffolk. There will always be an engine there, there will always be an ambulance there. Our water rescue team (we have a new water rescue boat), operates out of Schoolhouse Creek. Any of the other equipment related to water rescue will also be stored and used out of the present facility. We are not going to sell this firehouse at the present time or at any time that I know of; it has never been discussed. But we do need the room; anybody can drive by the Firehouse and see all the equipment that's outside. I will tell you one thing: we did have a Christmas get-together here at the Firehouse. I believe the temperature was in the teens and we had to take all of our vehicles that hold water and put out fires or whatever, and we had to spread them in barns and buildings all over town so that they wouldn't freeze so that these people could have a place to sit on the truck floor. That's where we have these get-togethers. The amount of record-keeping and all the things that we are required by the State, the County and all the other agencies, EMS, FREZ and the rest of them, we have just no space whatsoever. We have no office space; the chief now operates out of a basement office with only one way in and one way out. Again, as I said on the public meeting on the 11~h of March we will be more than happy to answer each of these questions one by one and hopefully we will be able to address these questions and give you people the answers that you are looking for. As far as this facility on the north end of the fire district, more than over 42% of our members live north of the railroad tracks. The big thing that we are always faced with here is response time. As we have said, 80% of our calls are EMS-related. We are in the life saving business here, and we are almost a rescue company that puts out fires on the side. If we could cut down the response time because of traffic problems in the Village, and any other traffic problems, and get to somebody who needs us in a very quick manner, we believe that this will serve the residents in the northeast area of the fire district, as well as Nassau Point, where one of the biggest concentrations of population are. So, we feel that we've done our homework as far as what we need, where it should be, and what we plan to do with the present property now Southold Town Planning Board Page Nine January 14, 2008 on New Suffolk Road. Again, March 11 is the day for our public hearing, and the reason: we want to have all the numbers so that we can address these questions. As far as the bids are concerned, they will not be returned to us until February 11. Therefore, we need to have some time to digest these numbers to see if we have to make some changes, to see if we have to make some adjustments. That's basically all I have to say. I thank you very much for your concern for our project. If anybody has any further questions, I will be more than happy to answer them on March 11. Thank you. The referendum is March 18. Jane Broderick: I do know where the $9 million is coming from; it's coming from the taxpayers. Enough is enough. Again, with all due respect and all gratitude for the tremendous work that the volunteer Fire Departments do, $9 million is $9 million is $9 million, and it's coming from the taxpayers. That's number one. Number two: in terms of the helicopter pad, Mattituck/Cutchogue High School is about three minutes down the road and that's good, because I've been airlifted from there and people I know have been airlifted from there. So there's no need for a helicopter pad on Cox Lane. And this is not about me or my house; I welcome the fire department, I welcome a substation. I do not welcome $9 million and an unnecessary helicopter pad. Thank you. Sandv Freeman: I just wanted to say one other thing, and that's with regard to this helicopter pad. If you look at the site plan, there is no helicopter pad on the site plan. Is there room for a helicopter to land there? Yes. Are we always going to land there? No. Wherever the accident is; as close as we have to be, these helicopters now land at the facility on New Suffolk Road; it has landed on Rte. 48. Wherever we need the helicopter to land, that's where the helicopter will land. There are no plans for a pad itself, a lighted pad or anything like that, so I'd like to clear that up. And yes, I know that the money comes from the taxpayers, but when I say I don't know where the $9 million figure came from, I mean I don't know where it came from that that's the amount of money we are going to spend for this project. Thank you. ~: Eileen, you raised the figure of $7-9 million in your article a couple of weeks ago. How did you do that, using a square footage? I thought that needed to be clarified. Dave Allison: You're probably right. There are a lot of figures that could be thrown around, but in reviewing the site plan, it was just mentioned in the paper that this facility can house 22 vehicles for the fire department equipment. Now, I'm quite familiar with volunteer fire departments. My guess is that part of that 22 is four chiefs trucks that are kept at home somewhere. Sandy just mentioned that some of these trucks are still going to be kept in the old house. So logistically why do we need space for 22 fire trucks when realistically you could get maybe ten? I don't know. That's a question that has to be answered I think by you in reviewing the size of that site plan. I don't have the correct figures. The paper said 22 and that's what I have to go by. And then you just mentioned that some trucks will be kept at the old firehouse, so we don't need 22 Southold Town Planning Board Page Ten January 14, 2008 spaces in the new one. The four chiefs cars, are they part of that 22? I don't know. So, the numbers just don't work out. The next question is communications: if there's going to be a dispatch room and command center at this new facility, and will they need a tower for radio dispatching? Chairperson Woodhouse: There is no plan for a tower on this site plan. Dave Allison: Do you need a tower to dispatch? Chairperson Woodhouse: This site plan does not have a tower as part of the site plan. Dave Allison: That's a question for the fire department, I guess. Chairperson Woodhouse: You could ask them at the hearing, which is the 11`h. Is there anyone else who would like to address the Board who has not spoken who has any other questions or concerns about the site plan? Martin Sendlewski: A couple of quick points: one is that I do owe you an apology. The fact that you didn't get the notice was a mistake in my office. We were the ones responsible for sending out the notices, and when we copied the tax maps and got the addresses, your tax map number was missed, so we do apologize. But that had nothing to do with fire district, that's totally on me. I just want for the record to apologize, it was an oversight. One other. point that is very important is that based on the approvals we obtain from SC Health Dept. (I've done about 60 fire districts that I've done work for on Long Island; I've done many, many firehouses). We are required by the Sanitary Code, when they approve our plan there is actually a note that goes on the site plan that has to be signed by the owner that says this will not be used as a catering facility. The use that they have is for their own use, such as if they have an installation dinner. One of the other things that's important to know is that many of the fire districts throughout the County, they have the Suffolk County Chiefs, Suffolk County Commissioners, they have regular training that they must attend, so what they do is they go around to different fire districts within the County in different months, and each district hosts a meeting. So there's a lot that goes on in that meeting room: one of them is not hiring it out for profit as catering, that's a requirement of the County. Also, on the parking lot, one of the things that you've seen on our site plan dimensionally is that we have to allow for turning radiuses of the apparatus. So that's something our driveway aisles here are 30' aisles, they're not the standard 24' aisles. We do that because based on the parking stall 20' plus the 30' aisle because it's a 50' turning radius that we need for the apparatus. So, the aisles are bigger and there's a little bit more paving because of Firematic purposes. There is no dispatch at this location; that will stay at the main House. There are actually ten bays here; there are actually five drive-through bays, so there are five stalls, five truck bays. Each bay has a door in the back and a door in the front for a total of ten overhead doors. I believe three of the bays will have two trucks. A couple of the other bays may have something Southold Town Planning Board Page Eleven January 14, 2008 that's small in that they could fit three in tandem. So, the 22 number that was in the paper, that's the district vehicles, and those will be housed here as well as in the existing firehouse, which is precisely creating the most pertinent need for this facility. Chairperson Woodhouse: Thank you. John Borzillari: I'm a member of the Cutchogue Stakeholders group. The firemen were very nice to meet with us last week. I don't know if you know that. A couple of things: like everyone, we are a little concerned with the price of the overall project, but just as much we are interested in what the operating costs are going to be going forward because you have to think they are going to be potentially considerably higher. When we met with them they didn't have a budget, so we would be very interested in seeing an operating budget for the new facility. Chairperson Woodhouse: You came in after we started. So you didn't hear the explanation. What we are concerned with here is just the site plan elements, the parking, and any of the other kinds of questions will be addressed at a public hearing which will be March 11. John Borzillari: OK, then can I ask two things about that? Because I'm a little concerned that the hearing on the 11~" doesn't give anyone enough time to...... I guess I'm asking the Fire Dept. if it's possible to have the hearing with discussions of the budget and other information sooner. Chairperson Woodhouse: I think at the end of this meeting there will be members of the Fire Dept. here and I would welcome your meeting with them in the back and talking with them about those issues. John Borzillari: OK. Thank you. Chairperson Woodhouse: Any further questions or comments? Any questions from the Board? In light of the fact that there was a problem with notification of at least one member of the audience who is here and has expressed that she did not have adequate time to look at the site plan, to study it, I am going to ask us to vote on a motion to hold this hearing open. Ken Edwards: So moved. Joe Townsend: Second. Chairperson Woodhouse: All in favor? Planning Board Members: Ayes. Southold Town Planning Board Page Twelve January 14, 2008 Martin Sidor: I have asked and forme this comes down to a simple question of whether or not there was proper notification. The Town Attorney is not here, and so basically I don't have the information necessary to pass a vote. Heather Lanza: I can tell you that I found this problem earlier this afternoon, and I asked the Town Attorney when I discovered the omission. The Town Attorney said if the person is here and they are satisfied that they had enough notification, we could close the hearing. But if the person is here and is not satisfied that they received enough notice and had enough time to review the plans, then we should not close the hearing and we should duly notify the person. Jane Broderick: I haven't gotten anything. As I said, Mr. Friedman was kind enough to come to my house a couple of hours ago and I happened to be there because I had to get my son somewhere. I don't even know what the site plan looks like, and I am the house most impacted by this. Chairperson Woodhouse: I thought that's what you said, and that's why I asked for a motion to hold the hearing open to do this one more time. All in favor? Planning Board Members: Ayes. Chairperson Woodhouse: OK. This hearing will be held open. Thank you. Hearings Held Over From Previous Meetings: Charnews, Daniel & Stephanie -This proposal is for a standard subdivision of a 23.4004-acre parcel into two lots where Lot 1 equals 3 acres and Lot 2 equals 20.4004 acres. The property is located on the w/s/o Youngs Avenue and the a/s/o Horton Lane approximately 375' s/o CR 48 in Southold. SCTM#1000-63-1-25 Chairperson Woodhouse: I will entertain a motion to continue to hold this hearing open. Ken Edwards: So moved. Joe Townsend: Second. Chairperson Woodhouse: All in favor? Planning Board Members: Ayes. Southold Town Planning Board Page Thirteen January 14, 2008 Audience member: Does this get rescheduled for another day? Joe Townsend: It will be open every public meeting we have until we close it Audience member: So we don't get any more notification? Chairperson Woodhouse: No. You can just check the website or check the agenda, but it will be scheduled on our next regular hearing date, February 11. And we will only take testimony from people who have not spoken, or who have not had an opportunity to speak before. Or, if they choose to not appear, that's their prerogative, but we will hold it open until the next opportunity. You need to work with the Fire Dept. to make sure you get the information you need and the site plan to review prior to that time. If there is anyone who would like to leave because this is the only issue that you are here for, please feel free to do so before we go on to the next item. CONSERVATION SUBDIVISIONS, STANDARD SUBDIVISIONS, RE- SUBDIVISIONS (Lot Line Changes) Setting of Final Hearings: Jacobv Familv Limited Partnershia -This proposal is for a conservation subdivision of a 10.454-acre parcel into two lots where Lot 1 equals 46,571 sq. ft. and Lot 2 equals 408,796 sq. ft., inclusive of a 46,049 sq. ft. building envelope and 362,747 sq. ft. of land to be preserved through the Sale of Developments Rights to the County of Suffolk. The property is located at the terminus of Kirkup Lane, s/o Sound Avenue, in Mattituck. SCTM#1000-125-1-5.1 Chairperson Woodhouse: I will entertain a motion to set the final hearing for Jacoby Family Limited Partnership. Ken Edwards: I will offer the following resolution: RESOLVED, that the Southold Town Planning Board set Monday, February 11, 2008 at 6:00 p.m. for a final public hearing on the final plat prepared by Nathan Taft Corwin, III, Land Surveyor, dated May 2, 2007 and last revised on November 27, 2007. Martin Sidor: Second. Chairperson Woodhouse: All in favor? Southold Town Planning Board Page Fourteen January 14, 2008 Planning Board Members: Ayes. Chairperson Woodhouse: That motion carries. And for those of you who could not hear in the back, we set Monday, February 11 for the final public hearing on the Conservation Subdivision of the Jacoby Family Limited Partnership. SITE PLANS Determinations: Half Hollow Nursery. Inc. -This proposed site plan is for a new storage building for agricultural purposes. The property is located at 3450 NYS Route 25, on the s/s/o Route 25 in Laurel. SCTM#1000-125-3-8 & 10 Chairperson Woodhouse: WHEREAS, the agent, Charles Scheer, submitted a formal site plan for approval on November 12, 2007; and WHEREAS, this site plan is for a new 1,560 sq. ft. storage building for agricultural purposes on 11.39 acres in the A-C Zone located at 3450 NYS Route 25, on the s/s/o Route 25 in Laurel. SCTM #'s 1000-125-3-8 and 1000-125-3-10; and WHEREAS, Half Hollow Nursery Realty, Inc. is the owner of the property located on the south side of New York State Road 25, known as 3450 Rt. 25, in Laurel; and WHEREAS, on November 26, 2007, the Planning Board accepted this application; and WHEREAS, on November 29, 2007, the Architectural Review Committee (ARC) reviewed the site plan and proposed building, and provided comments to the Planning Board; and WHEREAS, the Planning Board reviewed the comments from the ARC and determined the building type would be allowed as proposed because it is a pre-made building being purchased used, and, upon submission of a sketch of existing screening by the applicant, the Planning Board also determined the landscaped screening was adequate; and WHEREAS, on November 19, 2007, the Southold Town Planning Board, acting under the State Environmental Quality Review Act (SEQRA) (6 NYCRR, Part 617.5 c), made Southold a determination that the proposed action is a Type II Action and not subject to further review under SEQRA; and Town Planning Board Page Fifteen January 14, 2008 WHEREAS, on December 18, 2007, the Southold Town Building Inspector reviewed the plan and certified that the proposed agricultural storage building is a permitted use; and WHEREAS, on January 3, 2008, the applicant submitted a letter from the Natural Resources Conservation Service outlining suggested measures for run-off management from the buildings and the Planning Board accepts these as adequate to address drainage for the new building; and WHEREAS, the Southold Town Planning Board, pursuant to §280-133 C., has the discretion to waive any or all of the requirements in §280-133 for those applications involving uses strictly related to agriculture; and WHEREAS, the Southold Town Planning Board, pursuant to §280-131 H., has the discretion to waive the public hearing requirement for those applications involving uses strictly related to agriculture; therefore, be it RESOLVED, the Planning Board has found the proposed 1,560 sq. ft. building is for uses strictly related to agriculture, and that the site plan application requirements to be waived are not necessary to further the objectives set forth in §280-129, and has also found that the modified site plan requirements listed above are sufficient to allow the Board to determine that the public health, safety, and welfare are maintained at and around this site. The Board was able to waive some of the site plan requirements for this proposed building due to the small size of the building, the large size of the parcel, and the fact that the new building will only add one half a percent of lot coverage to the seven percent of lot coverage currently existing on the site, and that pursuant to Southold Town Code §280-133 C., the Planning Board hereby waives the Site Plan Application Requirements in §280-133, except the following: §280-133 A. 1, 2, 3, 5, 6.1(a)-(f); B.3.(a),(d); 4.(a),(g), and part of (i) building elevations; Chairperson Woodhouse: Let me just back up and say that what we are doing here is we are waiving the public hearing and these are the reasons why we are voting to waive the public hearing on this application. Ken Edwards: Second the motion. Chairperson Woodhouse: All in favor? Planning Board Members: Ayes. Southold Town Planning Board Page Sixteen January 14, 2008 Chairperson Woodhouse: That part carries, thank you. and be it further RESOLVED, the Planning Board has found that waiving the public hearing is appropriate for this proposed building for the following reasons: the building is small in size, adding only one half a percent of lot coverage to an existing seven percent of lot coverage of buildings on the property; and it will be situated over fifty feet from neighboring property lines among several other barns on an 11.39-acre active farm. Further, the building will be used for storage of equipment, and thus is not expected to generate noise, odor or cause any nuisance to any surrounding properties, and that pursuant to Southold Town Code §280-131 H., the Planning Board has determined the proposed 1,560 sq. ft. building is for uses strictly related to agriculture, and hereby waives the public hearing requirement for this application; Ken Edwards: Second the motion. Chairperson Woodhouse: All in favor? Planning Board Members: Ayes. Chairperson Woodhouse: That carries. and be it further RESOLVED, that pursuant to Southold Town Code §280-131 Part I, the Planning Board requires, and the applicant agrees to, the following conditions: Run-off and drainage from the new building shall be managed as described in the December 6, 2007 letter from the Natural Resources Conservation Service as follows: a. Drip trenches constructed along each side of the building. b. Each trench the width of a backhoe bucket and excavated down to clean sand. c. Fill trench with bank run sand to a height of one foot below ground surface. d. Fill remaining depth with 1-inch rock to allow rapid infiltration of the roof run-off; Any outdoor lighting associated with the new building shall be shielded so the light source is not visible from adjacent properties and roadways. Lighting fixtures shall focus and direct the light in such a manner as to contain the light and glare within property boundaries. The lighting must meet Town Code requirements; Joe Townsend: Second the motion. Chairperson Woodhouse: All in favor? Southold Town Planning Board Page Seventeen January 14, 2008 Planning Board Members: Ayes. Chairperson Woodhouse: Opposed? That motion carries. and be it further RESOLVED, that the Southold Town Planning Board has reviewed the proposed action under the policies of the Town of Southold Local Waterfront Revitalization Program and has determined that the action is consistent as outlined in the January 14, 2008 memo prepared by the LWRP Coordinator; Ken Edwards: Second the motion. Chairperson Woodhouse: All in favor? Planning Board Members: Ayes. Chairperson Woodhouse: and be it further RESOLVED, that the Southold Town Planning Board grant approval on the site plan sketch shown as "proposed building" on the survey prepared by Young and Young, "Survey for Half Hollow Nursery, Inc., Building Permit Agricultural Structure," dated October 9, 2007, and stamped as "Received" by the Planning Board on November 5, 2007, and authorize the Chairperson to endorse the site plan with the following conditions: 1. The site plan approval requires that all work proposed on the site plan shall be completed within three (3) years from the date of this resolution. 2. Prior to the request for the Certificate of Occupancy, the owner or authorized agent must request, in writing, the Building Inspector and the Planning Board to perform an on-site inspection to find that the site improvements are in conformity with the approved site plan. 3. If the as-built site improvements vary from the approved site plan, the Planning Board reserves the right to request a certified as-built site plan detailing all the changes. 4. Any changes from the approved site plan shall require Planning Board approval and any such changes without Planning Board approval will be subject to referral to the Town Attorney's Office for possible legal action. 5. The Planning Board will issue a final site approval in the form of a letter following a site inspection and at the time the site improvements are found to be in conformance with the approved site plan. Southold Town Planning Board Page Eighteen Ken Edwards: Second the motion. Chairperson Woodhouse: All in favor? Plannino Board Members: Ayes. Chairperson Woodhouse: That motion carries. Set Hearings: January 14, 2008 North Fork Hardware -This site plan is for the proposed new construction of 3,938 sq. ft. of first floor retail, 3,938 sq. ft. of basement storage and 3,000 sq. ft. of attic storage with 26 parking spaces provided on 20,002 sq. ft. parcel in the HB Zone located approximately 769' w/o Boisseau Avenue, on the n/s/o NYS Road 25, known as 54795 Main Road, in Southold. SCTM#1000-62-1-3 Joe Townsend: WHEREAS, this site plan is for the proposed new construction of 3,938 sq. ft. of first floor retail, 3,938 sq. ft. of basement storage and 3,000 sq. ft. of attic storage with 26 parking spaces provided on a 20,002 sq. ft. parcel in the HB Zone located approximately 769' w/o Boisseau Avenue, on the n/s/o NYS Road 25, known as 54795 Main Road, in Southold, SCTM#1000-62-1-3; be it therefore RESOLVED, that the Southold Town Planning Board, pursuant to Part 617, Article 6 of the Environmental Conservation Law acting under the State Environmental Quality Review Act, initiate the SEAR lead agency coordination process for this unlisted action; Ken Edwards: Second the motion. Chairperson Woodhouse: All in favor? Planning Board Members: Ayes. Joe Townsend: and be it further RESOLVED, that the Southold Town Planning Board set Monday, February 11, 2008 at 6:05 p.m. for a final public hearing on the site plan prepared by Fairweather-Brown Design dated January 2, 2008. Ken Edwards: Second the motion. Chairperson Woodhouse: All in favor? Planning Board Members: Ayes. Southold Town Planning Board Page Nineteen January 14, 2008 SITE PLANS -STATE ENVIRONMENTAL QUALITY REVIEW ACT Lead Agency Coordination for unlisted actions: Purita Winery -This new site plan is for the alteration and expansion of an existing building into a new winery totaling 6,304 sq. ft. which includes 267 sq. ft. of office, 347 sq. ft. of retail, 3,249 sq. ft. of tasting room, 671 sq. ft. of storage area, 1,770 sq. ft. of production area and stone terrace with 25 parking spaces on a 3.7431-acre parcel in the A-C Zone located on the n/s/o Old North Road, approximately 286 ft. w/o County Road 48, known as 19110 Old North Road, in Southold. SCTM#1000-51-3-4.11 Martin Sidor: WHEREAS, this site plan is for the alteration and expansion of an existing building into a new winery totaling 6,304 sq. ft. which includes 267 sq. ft. of office, 347 sq. ft. of retail, 3,249 sq. ft. of tasting room, 671 sq. ft. of storage area, 1,770 sq. ft. of production area and stone terrace with 25 parking spaces on a 3.7431-acre parcel in the A-C Zone located on the n/s/o Old North Road, approximately 286 ft. w/o County Road 48, known as 19110 Old North Road, in Southold, SCTM#1000-51-3-4.11; be it therefore RESOLVED, that the Southold Town Planning Board, pursuant to Part 617, Article 6 of the Environmental Conservation Law acting under the State Environmental Quality Review Act, initiates the SEAR lead agency coordination process for this unlisted action. Ken Edwards: Second the motion. Chairperson Woodhouse: All in favor? Planning Board Members: Ayes. APPROVAL OF PLANNING BOARD MINUTES Chairperson Woodhouse: I will entertain a motion to approve the minutes of June 11, 2007, July 9, 2007 and July 16, 2007. Ken Edwards: So moved. Chairperson Woodhouse: All in favor? Planning Board Members: Ayes. Southold Town Planning Board Page Twenty January 14, 2008 Chairperson Woodhouse: Is there anyone else who would like to address the Board on any other issue? Kevin Shannon: I would just like to ask you to accept a list of Chardonnay Estates Homeowners. Chairperson Woodhouse: We accept. Thank you. I will entertain a motion to adjourn. Ken Edwards: So moved. Martin Sidor: Second. Chairperson Woodhouse: All in favor? Planning Board Members: Ayes. We are adjourned. Thank you for coming. There being no further business to come before the Board, the meeting was adjourned at 6:55 p.m. Respectfully submitted, Linda Randolph, Transc ing Secretary L Jerilyn oodhouse, Chairperson RcCE1V°~:J °`~`~"~ /,~' ~~ ~a SEP /1 11 20~08 /J~ ~5bfs!?~o!dTu~;~n'CR err