HomeMy WebLinkAboutRecreation Use PolicyKEN REEVES 970 PECONIC LANE
RECREATION SUPERVISOR P.O. BOX 267
TOWN OF SOUTHOLD PECONIC, NY 11958
TOWN OF SOUTHOLD
RECREATION DEPARTMENT
631.765.5182
APPLICATION FOR USE OF SOUTHOLD PARKS FACIILITIES
PLEASE PRINT LEGIBLY
TODAY’S DATE: ______________________________________________________________
REQUESTING ORGANIZATION: _______________________________________________
APPLICANT'S NAME:_________________________________________________________
ADDRESS: ____________________________________________________________________
HOME TELEPHONE: _________________ BUSINESS TELEPHONE: ________________
E-MAIL ADDRESS: ____________________________________________________________
FACILITY DESIRED:__________________________________________________________
DAY(S) AND DATE(S) OF USE: _________________________________________________
______________________________________________________________________________
REQUESTED TIME FOR FIELD/PARK/COURT USE:
FROM: _______________________________ TO: ___________________________________
REQUESTED TIME FOR LIGHTS TO BE ON (IF APPLICABLE):
FROM: _______________________________ TO: ___________________________________
NOTE: LIGHTS MUST BE TURNED OFF BY 10:00 P.M.
REASON FOR USE: ___________________________________________________________
IS ADMISSION BEING CHARGED? YES___________________ NO __________________
IF YES, HOW MUCH IS BEING CHARGED?______________________________________
PLEASE PROVIDE A DETAILED EXPLANATION OF HOW THE PROCEEDS ARE
TO BE USED:
______________________________________________________________________________
APPLICANT'S SIGNATURE: ___________________________________________________
HOLD HARMLESS AGREEMENT
The applicant/group/organization agrees to indemnify and hold harmless the Town of
Southold, its officials, employees, and/or agents from all claims, lawsuits, hospital and/or
doctor bills, actions, proceedings, and liabilities for the loss or damage to property, or any
injury, the death of a person, including any expenses incurred by the Town of Southold
defending any claims, lawsuits, or action that may arise as a result of the conduct, actions,
including the negligence of the applicant/group/organization to the fullest extent permitted
by applicable law.
I have read the attached "SOUTHOLD TOWN FACILITY RULES AND
REGULATIONS" and agree to abide by them.
NAME OF ORGANIZATION: ___________________________________________________
PLEASE PRINT
______________ _____________________________________________________________
DATE PLEASE PRINT (PRINCIPAL/AUTHORIZED REPRESENTATIVE)
APPLICANT'S SIGNATURE: ___________________________________________________
FOR OFFICE USE ONLY
FACILITY IS: REQUEST IS:
AVAILABLE { } APPROVED { }
NOT AVAILABLE { } DENIED { }
??
YESNO
CERTIFICATE OF INSURANCE REQUIRED?
__________________________ __________________________
Recreation Department Supervisor
SOUTHOLD TOWN FACILITY RULES AND REGULATIONS
SOUTHOLD TOWN
RECREATION DEPARTMENT
631.765.5182
1. Permits are required for use of all town fields. Permit applications are available
through the Southold Town Recreation Department.
2. Fees for use of town fields must be paid in advance as follows:
TIER # TIER DESCRIPTION FACILITY USE FEES
Town of Southold, Little leagues,
Tier 1
non-profit groups, civic No Charge
organizations, local schools,
charitable groups, etc.
Resident For Profit $25/1/2 day
Tier 2
Groups that charge fees (up to 4 hours)
??????????
$50/full day
(up to 8 hours)
?????????
$200/week flat fee
Non-Resident For Profit $50/1/2 day
Tier 3
Groups that charge fees(up to 4 hours)
?????????
$75/ full day
(up to 8 hours)
?????????
$300/week flat fee
Non-Resident Groups, $25/1/2 day
Tier 4
Schools, Leagues, etc.(up to 4 hours)
?????????
$50/ full day
(up to 8 hours)
?????????
$200/week flat fee
3. Town sponsored activities shall take precedence in the use of the facility. If
necessary, groups may be asked to change scheduled dates or cancel facility use
in the event that fields need maintenance, can’t be played on due to excessive use,
etc. We will try to avoid this situation and adhere to your scheduled activity.
4. Persons requesting use of a town facility are required to provide a Certificate of
TOWN OF SOUTHOLD
Insurance naming the as additional insured. The
Certificate of Insurance will not be accepted unless it states all the correct
information. It is up to the applicant to maintain a current and up-to-date
certificate of insurance. The applicant must sign a hold harmless agreement.
The general liability policy should include:
Each Occurrence $1,000,000
Damage to Rented Premises $50,000
Med Exp $5,000
Personal & Adv Injury $1,000,000
General Aggregate $2,000,000
Products-Comp/OP Agg $2,000,000
5. The facility must be left clean and orderly and in its original condition. Trash
clean-up after events is the responsibility of the organization. Please make sure
teams pick up water bottles, litter, lost and found articles, etc. after practices
and games. Trash, garbage, and all other litter shall be placed in containers
provided for this purpose, and shall be limited to litter accumulated during use of
town recreation areas. It shall be unlawful for any person to deposit any refuse
brought from private property in receptacles located in town parks or facilities.
Nothing in this section is intended to prohibit the disposal of refuse generated
from park use such as picnics, barbecues, lunches, etc.
6. The responsibility for safety and order during facility use is that of the applicant.
The use of the fields when standing water is present, footing is unsure and
slippery, during heavy rain or severe weather storms, or following heavy rain will
not be allowed. It is the responsibility of the organizations/coach to cancel the
event during such conditions. Failure to cooperate with this may result in loss of
field privileges as well as it will result in compaction of the turf and unsafe
playing conditions.
10:00 PM
7. Lights are to be for group play only and must be turned off by . Use of
10:00 PM
lights past may result in loss of privileges for future activities.
Individuals are not allowed to use lights for individual use or non-organizational
activity.
8. It is up to the applicant to make sure that if food or beverages are to be sold at
your events, the vendor has the proper health department certificates and
certificates of insurance. Requesting organization must approve vendors. Outside
vendors will not be allowed on the facility. The town may require proof of these
documents from vendors.
NOT
9. Alcoholic beverages or other controlled or illegal substances are permitted
on town property.
10. No open fires are allowed. Smoking is not allowed on any town owned facility
including playgrounds and park facilities.
11. Consider other park users. Boisterous, immoral, or indecent conduct will not be
tolerated. It is unlawful to use profane or abusive language or to conduct oneself
in a manner that interferes with the reasonable use of the park by the general
public.
12. Use or discharge of any type of air gun, slingshot, or explosive is prohibited.
13. Please cooperate in keeping the rest rooms and washrooms in a neat and sanitary
condition.
14. It is unlawful to remove, destroy, mutilate or deface any structure, monument,
statue, vase, fountain, wall fence, railing, vehicle, bench, shrub, tree, fern, plant
flower, lighting system or sprinkling system or other property in any park.
15. It is against park policy to play car stereos, radios, or "boom boxes" - portable
audio equipment, such as tape or compact disc players - so loudly they interfere
with normal conversations or cause annoying vibrations at a distance of 75 feet or
more.
16. The applicant must assume prompt responsibility for any damage to the grounds
while being used by their group or organization.
Abuse of Policy
17.
The following steps will be adhered to for any abuse of the policy:
First Offense:
Written warning to team and President/Director of the organization.
Second Offense:
Suspension of the team or organization from practicing on fields for one week.
Third Offense:
Forfeiture of a team or organization’s privilege to either practice or play games on
Town of Southold fields for the remainder of the season and denial of future
applications for permits submitted by such team, group, or organization
.
Field Permits may be revoked for:
??Unsafe playing conditions (see #5)
??Use of alcohol or other controlled substances at field sites
??Excessive litter
??Cars parked on fields and other grass areas
??Use of foul and abusive language
??Failure to adhere to Town ordinances.
Town of Southold - Code of Conduct
18.
The Town of Southold has adopted the following code of conduct as a result of its
concerns for good sportsmanship in all athletic events.
Sports can be used as an opportunity for young and old alike to learn how to engage in
healthy competition while maintaining respect for their opponents. All parties involved in
athletic competitions should adhere to the highest standards of constructive support for
the contestants. By utilizing the Town of Southold recreation facilities, all parties must
abide by this Code of Conduct. Violations may result in the loss of privileges at town
facilities.
?Participants and spectators will be a positive role model and encourage sportsmanship
by showing respect and courtesy for all players, coaches, officials, and spectators at every
game, practice, or sporting event.
?We will not engage in any kind of unsportsmanlike conduct with any official, coach,
player or parent, such as booing and taunting, refusing to shake hands, or using profane
language or gestures.
?We will respect the officials and their authority and will refrain from questioning,
discussing, or confronting coaches during the game. If warranted, we will take the time
to speak with the officials or coaches at an agreed upon time and place in a courteous and
considerate manner.
?We will keep in mind that children participate to have fun and that the game is for the
youth, not the adults. Adult leagues, please take heed of your behavior during
participation in your particular sport.
?We will provide a sports environment that is free from drugs and alcohol and will
refrain from their use at all sports events.
?We will remain respectful of the athletic facility in which we are using and will not
damage or deface park or town property.
In a nutshell, play fair, be a good sport and role model, and remember the golden
?
rule
.
19. The applicant/group/organization agrees to indemnify and hold harmless the
Town of Southold, its officials, employees, and/or agents from all claims,
lawsuits, hospital and/or doctor bills, actions, proceedings, and liabilities for the
loss or damage to property, or any injury, the death of a person, including any
expenses incurred by the Town of Southold defending any claims, lawsuits, or
action that may arise as a result of the conduct, actions, including the negligence
of the applicant/group/organization to the fullest extent permitted by applicable
law.
FOR FURTHER INFORMATION, PLEASE CONTACT THE
SOUTHOLD RECREATION DEPARTMENT AT 631.765.5182.