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HomeMy WebLinkAboutCPF Management & Stewardship Plan 2008 Southold Town Community Preservation Fund Management and Stewardship Plan: July 1, 2008 - December 31, 2008 Adopted by Local Law No. Southold Town Community Preservation Fund Management and Stewardship Plan: July 1, 2008 - December 31, 2008 Prepared by: Melissa Spiro, Southold Town Land Preservation Coordinator James McMahon, Director, Department of Public Works Reviewed by: Natural Resource Management & Stewardship Working Group - August 11, 2008 Southold Town Land Preservation Committee - August 11, 2008 Southold Town Board -August 12, 2008 For additional information, contact: Melissa Spiro, Land Preservation Coordinator Southold Town Land Preservation Department (631) 765-5711 melissa.spiro@town.southold, ny. us Table of Contents I. Introduction ............................................................................. Page II. Existing Expenditure Budget for the Community Preservation Fund from Town Board Approved FY2008 Budget ........................ Page III. Additional Details for Specific Line Items ...................................... Page 3 IV. Attachments CPF Stewardship Plan Attachment A ......................................... Page 7 (Attachment Pages 1 and 2) Additional Detailed Information for CPF Stewardship Plan Attachment A .......................................... Page 8 I. INTRODUCTION On July 23, 2008, Governor Paterson signed A. 10724/S.811 into law. This legislation enacted into law administrative reforms to the Peconic Bay Community Preservation Fund. The legislation became effective immediately as of July 23, 2008. One of the amendments to the law provides that each town may establish a management and stewardship plan for lands acquired by the fund. The revised New York State Town Law Section 64-e 6 reads as follows: "As part of, or in addition, to said Community Preservation Fund Project Plan, each Town Board may also adopt a Management and Stewardship Plan of interests or rights in real property acquired pursuant to this Section. No monies from the fund shall be expended for management and stewardship, except as approved in said Plan. Said Plan may provide management and stewardship projects for up to a three year period and shall provide a description and estimated cost for each project. Said Plan shall be approved and adopted by Local Law and may be updated from time to time at the discretion of the Town Board. Only management and stewardship projects permitted pursuant to Subdivision Nine-A of this section shall be eligible to be included in the Plan." This Community Preservation Fund Management and Stewardship Plan (CPF Stewardship Plan) identifies how Southold Town will expend monies from the Community Preservation Fund for management and stewardship for the period of July 1, 2008 - December 31, 2008. On November 20, 2007, the Town Board adopted the Town Budget for FY2008. The Town Budget includes an Expenditure Budget for the Community Preservation Fund. Since the revised CPF legislation was adopted after the Town Board adopted the FY2008 Town Budget, the CPF Stewardship Plan is retroactive to the existing Expenditure Budget for the Community Preservation Fund from the Town Board approved FY2008 budget. II. EXISTING EXPENDITURE BUDGET FOR PRESERVATION FUND FROM TOWN BOARD BUDGET THE COMMUNITY APPROVED FY2008 The adopted FY2008 Town budget for expenditures from the Community Community Preservation Fund Management and Stewardship Plan: July 1, 2008 -Dec. 31, 2008 Page 1 Preservation Fund budget and Land Preservation Department budget is shown in the Chart below. Additional details are described below the Chart. Budget Type "CPF" indicates expenditures to be charged to the Community Preservation Fund budget. Budget Type "LPD" indicates expenditures to be charged to the General Fund Whole Town Land Preservation Department budget. LPD expenditures are not charged to the Community Preservation Fund and are listed here for informational purposes only. LPC expenditures are not part of the CPF Stewardship Plan. The chart shows the total FY2008 annual budget expenditure lines for CPF and LPD; however, the CPF Stewardship Plan does not address charges made to the annual budget prior to July 23, 2008. Town Budget 2008 Annual Budget Number Expenditures Budget Type 2008 Site Development Personal Services, Full Time Employees, Reg H3.1620.1.100.100 Earnings $45,000.00 CPF H3.1620.1.300.100 Seasonal Employees $0.00 CPF Contractual Expense: H3.1620.4.100.100 Misc Supplies $45,000.00 CPF Contractual Expense: H3.8660.2.500.100 Legal Counsel $40,000.00 CPF H3.8660.2.500.200 Appraisal $150,000.00 CPF H3.8660.2.600.100 Land Acquisitions $12,892,250.00 CPF Full Time Employees: H3.8710.1.100.100 Regular Earnings $169,050.00 CPF H3.8710.1.100.200 Overtime Earnings $5,000.00 CPF H3.8710.1.100.300 Vacation Earnings $0.00 CPF H3.8710.1.100.400 Sick Earnings $0.00 CPF Part Time Employees: H3.8710.1.200.100 Regular Earnings $0.00 CPF H3.8710.2.400.100 Land Use Consultants $74,000.00 CPF Land H3.8710.2.400.200 Stewardship/Management $120,000.00 CPF H3.8710.2.500.100 Contractor Equipment $12,000.00 CPF Employee Benefits: Social H3.9030.8.000.000 Security $20,400.00 CPF H3.9710.6.100.100 Serial Bond Principal $886,300.00 CPF H3.9710.7.100.100 Serial Bond Interest $1,541,000.00 CPF TOTAL 2008 CPF EXPENDITURE BUDGET: $16,000,000 Communit · Preservation Fund Management and Stewardship Plan: July 1, 2008 -Dec. 31, 2008 Page 2 Town Budget 2008 Annual Budget Number Expenditures Budget Type 2008 Office Equipment: Chairs$200.00 LPD A.8710.2.100.200 Office Equipment: Desks $1,500.00 LPD Other Equipment: Fax A.8710.2.200.100 Machine $0.00 LPD Other Equipment: File A.8710.2.200.200 Cabinet $0.00 LPD A.8710.2.400.400 Computer Equipment $0.00 LPD Supplies & Materials: Office supplies & A.8710.4.100.100 Stationary $1,500.00 LPD A.8710.4.400.200 Land Use Consultants $6,000.00 LPD A.8710.4.400.300 Educational Programs $10,000.00 LPD Misc: Meetings & A.8710.4.600.200 Seminars $1,000.00 LPD Misc: Dues & A.8710.4.600.600 Subscriptions $900.00 LPD TOTAL :2008 LPD EXPENDITURE BUDGET: $:21,100 III. ADDITIONAL DETAILS FOR SPECIFIC LINE ITEMS Additional details for specific line items are described below and within CPF Stewardship Plan Attachment A. CPF Stewardship Plan Attachment A lists all open space properties acquired with Community Preservation Funds and notes projects and cost estimates for FY2008 for each property. The list does not include agricultural easements acquired with Community Preservation Funds. When the Town purchases agricultural easements, the landowner remains the steward of the land. The Town performs yearly monitoring of agricultural easements. During FY2008 monitoring is to be performed by LPD Staff and Land Preservation Committee Members, and is not an expenditure charged to the Community Preservation Fund. Site Development Personal Services, Full Time Employees, Reg Earnings This line is for Stewardship work performed by Department of Public Works (DPW) Staff on properties purchased with Community Preservation Funds. Work includes: grassland activities. trail mowing and maintenance, invasive species removal, restoration and maintenance, debris removal and similar types of Community Preservation Fund Management and Stewardship Plan: July 1, 2008 -Dec. 31, 2008 Page 3 Specific properties on which work will take place and estimated cost per property are listed in CPF Stewardship Plan Attachment A. Contractual Expense: Misc Supplies This line is for Stewardship supplies and materials for projects on properties purchased with Community Preservation Funds. Supplies and materials for projects include: stone blend for parking lots, lumber for kiosks and benches, plants for native plantings and grassland restoration. Specific properties on which work will take place and estimated cost per property, are listed in CPF Stewardship Plan Attachment A. Contractual Expense: Legal Counsel This line is for Legal Counsel for properties Preservation Funds. purchased with Community Legal Counsel is considered a preliminary and incidental cost in connection with the acquisition of interest or rights in real property and is not considered a Management and Stewardship expenditure item. Appraisal This line is for appraisals for Preservation Funds. properties to be purchased with Community Appraisals are considered preliminary and incidental costs in connection with the acquisition of interest or rights in real property and are not considered a Management and Stewardship expenditure item. Land Acquisitions This line includes the purchase price for properties to be purchased with Community Preservation Funds in addition to the costs associated with purchase; survey, title, environmental site assessment and real estate property tax. These costs are considered preliminary and incidental costs in connection with the acquisition of interest or rights in real property and are not considered a Management and Stewardship expenditure item. Full Time Employees: Regular Earnings Full Time Employees:Overtime Earnings Employee Benefits: Social Security These lines include salaries, overtime and social security for: Community Preservation Fund Management and Stewardship Plan: July 1, 2008 -Dec. 31, 2008 Page 4 Land Preservation Coordinator. The duties and responsibilities of this employee are directly dedicated to implementing the provisions of the Community Preservation Plan and Fund. Senior Administrative Assistant to Land Preservation Department. The duties and responsibilities of this employee are directly dedicated to implementing the provisions of the Community Preservation Plan and Fund. Proposed position (Assistant Land Preservation Coordinator) This position is in FY2008 budget, but is not filled as of July 23, 2008. Duties and responsibilities of this proposed employee would be directly dedicated to implementing the provisions of the Community Preservation Plan. Land Use Consultants This line is for contract agreements the Town has with: · The Peconic Land Trust for Conservation Planning, Acquisition and Professional Services. The contracted amount for FY2008 with the Peconic Land Trust is for a total of $60,000. $54,000 of the contracted amount is included in the Community Preservation Fund budget for assisting the Town in implementing the provisions of the Community Preservation Plan and Fund. The Town budgeted $6,000 of the contracted amount in the General Fund Whole Town Land Preservation Department budget for instances in which PLT assists the Town with projects not part of the Community Preservation Plan. Peconic Land Trust monthly bills are itemized per project and reflect actual time expended. · The Nature Conservancy for Conservation Planning, Acquisition and Professional Services. The contracted amount for FY2008 with The Nature Conservancy is $20,000. TNC agreement is for work directly dedicated to implementing the provisions of the Community Preservation Plan. TNC monthly bills are itemized per project and reflect actual time expended. Community Preservation Fund Management and Stewardship Plan: July 1, 2008 -Dec. 31, 2008 Page 5 Land Stewardship/Management This line is for land stewardship management, site restorations and maintenance on properties purchased with the Community Preservation Fund, This includes: Cornell Cooperative Extension preparing Flora & Fauna inventories for the Town and helping the Town develop trail guides and maps; Peconic Land Trust contract for Town for Stewardship purposes ($10,000); and Other Contractors for assistance with clean up, maintenance, site development, restoration and invasive species removal. All independent contractors assist the Town in implementing the provisions of the Community Preservation Plan. Bills are itemized per project and reflect actual time expended. Specific properties on which work will take place and estimated cost per property are listed in CPF Stewardship Plan Attachment A. Contractor Equipment Equipment was purchased first half of 2008. No equipment is proposed to be purchased second half of 2008 (duly 1, 2008 - December 31, 2008) Community Preservation Fund Management and Stewardship Plan: July 1, 2008 -Dec. 31, 2008 Page 6 IV. CPF STEWARDSHIP PLAN ATTACHMENT A SOUTHOLD TOWN COMMUNITY PRESERVATION FUND MANAGEMENT AND STEWARDSHIP PLAN: JULY 1, 2005 - DECEMBER 2005 PROJECTS AND COST ESTIMATES (SEE SEPARATE SPREADSHEET PAGES 1 AND 2) Community Preservation Fund Management and Stewardship Plan: July 1, 2008 -Dec. 31, 2008 Page 7 ADDITIONAL DETAILED INFORMATION FOR CPF STEWARDSHIP PLAN ATTACHMENT A COMMUNITY PRESERVATION FUND STEWARDSHIP PLAN: JULY 1, 2008-DEC. 31, 2008 Laurel Lake Properties The Town of Southold has acquired 3 properties within the Laurel Lake area with Community Preservation Funds: SCTM# 1000-125-1-14 (NOFO/McFeely) 30.70 acres SCTM# 1000-121-5-4.1 (Adamowicz) 10.00 acres SCTM# 1000-125-1-6.3) (Young) 10.68 acres These properties, together with additional properties owned by New York State, Suffolk County, the Town of Southold and the Suffolk County Water Authority, make up the Laurel Lake Preserve. The Town of Southold has management agreements with the State, the County and the Suffolk County Water Authority to create a trail system within the Laurel Lake Preserve Area. The trail will be designed, constructed and maintained by the Town of Southold, creating a 520-acre passive recreation area which will encompass most of the land surrounding Laurel Lake. The Town of Southold has received a $97,500 grant from New York State Parks, Recreation and Historic Preservation for the Laurel Lake Preserve Area. The grant will enable the Town of Southold and its partners to: · Link the preserved parcels around Laurel Lake through a trail system · Improve public access to Laurel Lake · Remove old dilapidated building and debris · Create a handicapped accessible observation deck, overlooking Laurel Lake · Construct and re-design parking lot at the trail head of the Laurel Lake Preserve Work will be performed by Town Department of Public Work Employees and outside contractors. Costs will reflect actual time expended, supplies and materials. Estimated cost for all of the above, in addition to ongoing general maintenance of existing trails and grassland areas, is $98,550. Funds from the Community Preservation Fund will be used to complete the described work within the Laurel Lake Preserve. The Town will be reimbursed from the awarded $97,500 grant. All grant re-imbursements will be deposited into the Community Preservation Fund. Pipes Cove Preserve Reese/Stackler The Town of Southold has acquired properties within the Pipes Cove Preserve Area with Community Preservation Funds. The town of Southold proposes to remove the invasive Community Preservation Fund Management and Stewardship Plan: July 1, 2008 -Dec. 31, 2008 Page 8 species Phragmites australis from 3.6 acres located within the properties formerly known as the Stackler Property (SCTM# 1000-45-5-7.1,7.2 and 1000-47-2-33, 34 and 1000-53- 1-18) and the Reese Property (SCTM# 1000-45-5-5) both within the Pipes Cove Preserve. The Phragrnites will be cut and wicked over a period of three years. A five year monitoring program will be established to record the success of the project and identify areas in need of follow up treatment. The goal of the project is to permanently remove Phragrnites from the affected upper tidal wetland (locales), encouraging the recruitment of native plant species. The Town will contract a certified pesticide applicator with proven experiences in the eradication of Phragrnites within tidal wetland systems. Successful control of Phragmites will require a combination of mechanical and chemical control over a three year schedule. The strategy recommended for Pipes Cove includes herbicide applications, followed by biomass removal via cutting during the dormant season. The application technique will depend on the size, and density of each individual Phragrnites stand. Larger stands generally will be treated using the 8TRAC, a specifically modified, amphibious all-terrain vehicle. Smaller stands will be treated using primarily backpack spray equipment. Sensitive areas where Phragrnites exists within predominantly native vegetation will be treated by wicking of stem and leaves. Cutting will be accomplished primarily by a Iow-ground pressure, tracked brush hog. Sensitive areas where native vegetation is mixed will be accomplished through manual cutting. The project site will be monitored by a Southold Town designee assigned to the Phragrnites eradication project. The locales targeted for eradication will be photographed before and after each phase of the project schedule. Transects will be established for purposes of monitoring the eradication results. The Phragrnites eradication project and results will further be utilized in Stewardship applications such as invasive species education and Phragrnites australis eradication projects throughout Southold Town. The Pipes Cove Preserve Phragrnites eradication project is a grant reimbursement/town match for $30,000.00 awarded by the New York State Department of Environmental Conservation. Funds from the Community Preservation Fund will be used to complete the described work within the Pipes Cove Preserve. The Town will be reimbursed from the awarded $30,000 grant. All grant re-imbursements will be deposited into the Community Preservation Fund. Community Preservation Fund Management and Stewardship Plan: July 1, 2008 -Dec. 31, 2008 Page 9 CPF STEWARDSHIP PLAN ATTACHMENT A SOUTHOLD TOWN COMMUNITY PRESERVATION FUND MANAGEMENT AND STEWARDSHIP PLAN: JULY 1, 2008 - DECEMBER 31, 2008 Projects and Cost Estimates Proposed Partners in Proposed Proposed FY Proposed FY2008 (7/31/08, Estimated Ownership Existing or Proposed Proposed FY2008 FY2008 Proposed 2008 (7/31/08- Proposed FY2008 FY2008 12/31/08): Project Costs or Proposed FY2008 (7/1/08- (711108-12131108): (7/1/08- FY2008 (7/31/08- 12/31/08): (7/31/08- (7/31/08- Add'llnfo. FY2008 Preserve Name CPF or Easement Acquisition Grant for 12/31/08): Management 12/31/08): 12/31/08): Invasive Species 12/31/08): 12/31/08): Detailedin (7/31/08- Dist. SCTM# (Acquisition Name) Acres Non-CPF or Fee Title Funding Work Flora&Fauna Plan Trail Work Grassland Areas Work Access/Parking Misc. Attachment 12/31/08) None No Work No Work No Work 1000 5.-1-8 (partial) (Nielsen) 3.62 CPF Easement None None Proposed None Proposed Proposed No Work Proposed None None No $0 None No Work Removal (Funded 1000 9.-8-2 (FITF, LLC (Dixon Harvey) 2.36 CPF Fee Title None None Proposed 2009 None Planned No Work Planned Privately) No Work Planned $0 37.08 23.-1-20.1 & Lettieri/Dam Pond/PLT & (0.54 & 31-5-1.2 & Lettieri/Dam Pond/PLT & Dam 14.9 & General General 1000 22.-3-22.1 Pond/Gazza/Lettieri 21.64) CPF Fee Title None None Completed Completed Maintenance Maintenance No Work Planned No Work Planned None No $5,210 Add'l boardwalk 44.-4-5 & 45- Arshamomaque Preserve General General & fence @ 1000 1-9 (Levin) 53.16 CPF Fee Title County None Completed Completed Maintenance Maintenance Removal No Work Planned irrig. Pond No $5,480 Yes-Add'l info & expl of $30,000 Pipes Cove Preserve Yes No Work grant re-imb. For 1000 45-5-5 (Reese) 47.31 CPF Fee Title Fed/TNC NYSDEC In process 2008 None Planned No Work Planned Removal No Work Planned None Reese/Stackler $35,000 Yes-Add'l info & 45.-5-7.1, 7.2 expl of $30,000 & 47-2-33, Pipes Cove Preserve Yes No Work grant re-imb. For 1000 34 & 53-1-18 (Stackler) 35.42 CPF Fee Title Fed/TNC NYSDEC In process 2008 None Planned No Work Planned Removal No Work Planned None Reese/Stackler $5,000 Pipes Cove Preserve 53.-1-7 & 53- (Posillico/VVestbury No Work 1000 3-15.1 Properties) 5.03 CPF Fee Title None None None None Planned No Work Planned No Work Planned No Work Planned None No $0 Pipes Cove Preserve No Work 1000 53-2-5 (Waldron) 2.51 CPF Fee Title None None None None Planned No Work Planned No Work Planned No Work Planned None No $0 Pipes Cove Preserve No Work 1000 53.-3-2 (Carroll, Carla) 10.67 CPF Fee Title None None None None Planned No Work Planned No Work Planned No Work Planned None No $0 None No Work No Work No Work 1000 55.-2-24.2 (Hubbard) 7.22 CPF Easement None None Proposed None Proposed Proposed No Work Proposed None None No $0 None No Work No Work No Work 1000 55.-5-2.4 (Hubbard) 3.17 CPF Easement None None Proposed None Proposed Proposed No Work Proposed None None No $0 Arshamomaque Pond 52.1 56.-1-6 & 56.- Preserve (23.04 1-8.1,10 & 56.. (Neuer/Sutermeister & John & 27.8 General 1000 4-16 Q. Adams Estate Aurichio) & 1.3) CPF Fee Title None None Completed Completed Maintenance No Work Planned Removal No Work Planned None No $9,800 None No Work 1000 56.-4-4 (Fred) 0.32 CPF Fee Title None None None None Planned No Work Planned No Work Planned No Work Planned None No $0 None No Work 1000 56.-5-12.1 (Peconic Land Trust/Palmer) 0.56 CPF Fee Title None None None None Planned No Work Planned No Work Planned No Work Planned None No $0 CPF Stewardship Plan Attachment A Attachment A Page 1 CPF STEWARDSHIP PLAN ATTACHMENT A SOUTHOLD TOWN COMMUNITY PRESERVATION FUND MANAGEMENT AND STEWARDSHIP PLAN: JULY 1, 2008 - DECEMBER 31, 2008 Projects and Cost Estimates Property 58.- 1-1 & YesMaint. & 68-1-17.2, None (NYSDOS No Work safety 1000 17.3 (MoellerFl-.M.J. Realty/Bittner) 57.06 CPF Fee Title Fed/County EPF) In process 2008 Create 2008 Planned No Work Planned No Work Planned No Work Planned measures No $5,180 None No Work No Work No Work 1000 59.-1-20.1 (Harper/PLT) 0.67 CPF Easement None None Proposed None Proposed Proposed No Work Planned None None No $0 None No Work 1000 59.-3-28.4 (Damianos) 22.33 CPF Fee Title None None None None Planned No Work Planned No Work Planned No Work Planned None No $0 None No Work No Work No Work 1000 63.-1-16 (Hubbard) 1.00 CPF Easement None None Proposed None Proposed Proposed No Work Proposed None None No $0 Peconic Bluffs Preserve No Work No Work No Work 1000 68.-3-7 (E. Axien) 9.01 CPF Easement None None Proposed None Proposed Proposed No Work Proposed None None No $0 Custer Preserve General General 1000 70.-8-1 (Zazecki) 6.00 CPF Fee Title None None None Completed Maintenance Maintenance No Work Planned No Work Planned None No $1,050 None No Work 1000 74.-1-3 (Blackham) 0.46 CPF Fee Title None None None None Planned No Work Planned No Work Planned No Work Planned None No $0 North Bayview Preserves No Work 1000 79.-2-7 (Forestbrook/J&C Holdings) 25.75 CPF Fee Title None None None None Planned No Work Planned No Work Planned No Work Planned None No $0 North Bayview Preserves No Work 1000 79.-4-17.17 (Zoumas) 36.90 CPF Fee Title None None None None Planned No Work Planned No Work Planned No Work Planned None No $0 North Bayview Preserves No Work 1000 79.-5-20.13 (Hurtado) 16.04 CPF Fee Title None None None None Planned No Work Planned No Work Planned No Work Planned None No $0 Tall Pines Plan/Create/ 79.-8-16 & (VJ Dev Corp & Paradise Install 1000 81.-2-5 Point Holding Corp.) 21.91 CPF Fee Title None None In process 2008 Create 2008 Signage No Work Planned No Work Planned Design & Improve trail map No $6,000 None No Work 1000 87.-1-26 (Drum/Saland) 2.15 CPF Fee Title None None None None Planned No Work Planned No Work Planned No Work Planned None No $0 Corey Creek Preserve No Work 1000 87.-6-12.1 (Blocker) 45.03 CPF Fee Title County None Proposed 2009 Create 2008 Planned No Work Planned No Work Planned No Work Planned None No $0 106-6-14 & Mill Road Preserve General General 1000 20 (McGunnigle) 25.06 CPF Fee Title None None Completed Completed Maintenance Maintenance No Work Planned No Work Planned None No $5,480 109.-5-16 & Cedars Golf No Work No Work No Work 1000 109-6-15 (Caberon Properties) 12.66 CPF Easement None None Proposed None Proposed Proposed No Work Proposed None None No $0 None No Work 1000 113-4-1 (C&D Realty) 0.78 CPF Fee Title None None None None Planned No Work Planned No Work Planned No Work Planned None No $0 Laurel Lake General General 1000 121.-5-4.1 (Adamowicz) 10.00 CPF Fee Title None None Completed None Maintenance Maintenance No Work Planned No Work Planned None No $210 Laurel Lake No Work 100 125.-1-6.3 (Young) 10.68 CPF Fee Title None None Completed None Planned No Work Planned No Work Planned No Work Planned None No $0 Yes-Add'l info & expl of $97,500 Laurel Lake Yes General General grant re-imb for 1000 125.-1-14 (NOFO/McFeely) 30.79 CPF Fee Title None (NYS Parks) Completed Completed Maintenance Maintenance Removal Fix & Re-design None Laurel Lake. $98,550 CPF Stewardship Plan Attachment A Attachment A Page 2