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Home My WebLink AboutRoad Treatment - RC-250 Liquid Asphalt Oil & Recycled Stone~igU7~: • • c~~7aitixYrrn~nuansay- ^ Complete hems 1, 2,~d 3. Also complete A Sign~+ hem 4 if Restricted Delivery is desired. /S ~ ^ Agent ^ Print your name end address on the reverse X Y ^ dresses so that we can return the card'to yob. g, R~ r~~ ~) C, p~ ,may ^ Attach this card to the back of the mailplece, ~J(/j~ VG or on the front If space pennhs. -__- _.._- _- --. - D. IS delvery address di(ferentfmm kern lT Yes 1. ArtkAe Addressed to: H YES, enter delivery address trebw: ^ No oS m tar 5(0 ~, nc J4veet EasE-'''~rk~C~1¢s N`I 1199 s, 3e,vice7ype B~ertifled Mall ^ Express Mell ^ Re9latered O Rewm fiecelpt for MercharMlae ^ Imured Mall O C.O.D. 4. Restricted Delhreryt (DNa Fee) ^ Yes 2 ArtlcleNumber 7^^3 3110 00^1 8547 8451 ( nom service ~ PS Form 3811, February 2004 ~ _ _ _ lbmesdc Return Receipt tozses-oz-Mesa UNITED STATES P'~,L SERVICE ~ first-Class Mail ostage 8 Fees Paid USPS Permit No. G-10 • Sender: Please print your name, address, and ZIP+4 in this box ~~yrat¢,r OFFTCE OF TDE TOWN CLERK TO WN OF 500T'HOLD ~®~ ELIZABETF{p. NEVILLE, TOWN CLERK i~ 4 ~ P.O. BOX 1179 SOUTHOLD, NEW YORK 11971 I~rlll~~~lllll~~l~~ll~l~llll~~{i~l~~~lll~l~llll~l~ll~ll~~~l~ii ^ Complete kerns 1, 2,~d 3. Also complete kern 4 k Restricted Delivery Is desired. ^ PrIM your name and address on the reverse so that we can return the card to you. ^ Attach this cans to the back of the mailpiece, or on the front if space pertnks. 1. AdkAe Addressed to: ~.o. 3ox fag ~ Cv-kh o5~ e 1~y 119 ^ Agent C. D. Is delivery address dMereM from Item 11 ^ Yes k YES, enter delivery address bebw: ^ No 3. Service 7ypa ®'Eediged Meii ^ Express Mail ^ Registered ^ Return Receipt for Merchandise ^ Insured Mall O C.O.D. 4. ResUkteO Delivery? (Ektra Feel ^ Ysa 2. Artlde Number (lransler nom servke ~) _ PS Form 3811, r-ebruery 2ooa 7003 311 001 8547 8475 Domeede Return Receipt. foasss~az~M-Iwo UNITED STATES ~L SERVICE ii i • Sender: Please print your name, address, and ZIP+4 in this box ~yrro4-~ OFFICE OF THE TOWN CLERK TO WN OF SOUTHOLD ,8 ~ ELIZABETH A. NEVILLE,TOWN CLEAK # ~ N.O. BOX 1179 SOUTHOLD, Mi W YORK 11971 u w 1 1 1.. _1111 ...LL..LL~.~..~u~~~r~nn~r~ first-Class Mail ostage & Fees Paid USPS Permit No. G-10 rnu nn,,.,,....... ^ Complete Rems 1, 2~d 3. Also complete Rem 4 R ResMpted Delivery Is desired. ^ Print your name and address pn the reverse so that we can return the card to you. ^ Attach this card to the beck of the mailplece, or onthe front R space permits. 1: Artlcle Addressed tno: -. _.. ~ _. __ Tl1omt45 Gwhnon `Sops ` ~i . 0. 1~jox 50.5 1~1'ddle Islarxl N`f 119 ~ ^ Agent BAR m~~~+try (Printed Ne~ eo r/. C,~A-nne t~ D. b delhrery address different from 14 ^ ~ ~ C R YEB, emer delivery address :do O`!~o ~ `` N . ~, , 3. 3ervbe type Certified Mail O Express Meil O Registered ^ Retum Receipt for Merohendlee O Insured Mall ^ C.O.D. 4. Restricted Delivery? (Exee Fea) O Yee 2. ANCIeManber 7003 3110 0001 8547 8468 (nanaler born aervke ~ _ _ _ __ °- PS Fore 3811, February 2004 Dorreafic Retum Receipt io2sesoant•rtao UNITED STATES F~4L SERVICE iuiii • Sender: Please print your name, address, and ZIP+4 in this box OFFICE OF TILE TOWN CLERK ® TOWN OF SOUTIIOLD ~ ~ ELIZABETH A. NEVILLE, TOWN CLERK # ~. P.O. BOX 1179 ~i SOUPHOLD, NEW YORK 11971 first-Class Mail Postage & Fees Paid USPS Permit No. G-10 ~n~~~ui~~~i~n~n~~ui~~~~m~~~m~~~i~i~u~ui~~i~nu~~~~ ^ Complete hems 1, 2,~ 3. Also complete A ~J O ~ ~ item 4 H Restricted Delivery is desired. ^ Print your name and address on the reverse t3o that we can return the card to you. B. Recap try (Rioted Name) C. D ^ Attach this card to the back of the mallpiece, or on the front ff space pennfts. o T /C 7. Arti//cl~~e Addressed to: l pr~ZZi n'~ ''t D 1~ So~+hold 2. Artice Number (riansier from service ~1 _ _- _. PS Form 3811,. February 2004 ~ro~erS 1~4~( N`( 119? D. h delvery edtlrees different flan Item 17 u Ye: K YES, emer delivery address bebw: ^ No 3. Servbe type L9~Certsied Mail D Ezpresa Mall O Registered ^ Return Receipt for MercherWlae ^ Insured Mell D C.O.D. 4. Restdcted DAlveryl /Extra Fee) ^ Yes 703 3110 0001 8547 8444 - _ _ - Domeetlc Return Receipt to25eeo2-bt-tseo UNITED STATES ~ SERVICE uiii • Sender: Please print your name, address, and ZIP+4 in this box OFFICE OF THE TOWN CLERK .~®~ TOWN OF SOUTHOLD ~ ~ EL17.ABETH A. NEVILLE, TOWN CLERK * ~ P.O. BOX 1179 SOUTHOLD, NEW YORK 11971 First-Class Mail Postage 8 Fees Paid USPS Permit No. G-10 7~tQlRL' 11 •~ ~lOie19/i/3IS/RLY>INI~IJI~IOIU9B' ^ Complete Hems 1, 2, and 3. Also complete A Signature -- Hem 4 n Restricted Delivery is desired. ~ ^ Agora ^ PrIM your name and address on the reverse ^ Addressee so that we can return the card to you. g '~ By ~ ~) C. Date or Delivery ^ Attach this card to the back of the mallpiece, ~l~ ~~ Z f ~ 3. J or on the from n space pertnns. -_-_. -_. - 1. Aak1e Addresaetl to: L ~1 l D. is delNery edtlrese diHarent irwn Item 1? ^ Yea H YES. enter d~ NerY etldreea Below; O No e ~ .o a~1 ~ ~h N1o"h ~t'reet Sou~}h,~,Y,ptT~,-, N`t I19(~8 3. Service Type 27~ertiged Mail ^ Ezpreae Meil ^ Registered O Return Receipt for Merchandise ^ Insured Mall ^ C.O.D. 4. ResMCted Deliveq? (Extra Fee) ^ yes 2. AredeNrmttrer 7005 3110 003 0247 1134 (Hensler anm service Iat~1J PS. Forth 3811, February 2(104 Dortreaec Rehm Receipt ttaaesm~rt•ttao UNITED $TATE6~1. $~Gf-~~ L7~ "7~'~4~5` ~ - • Sender: Please print your name, address, and ZIP+4 in this box OFFICE OF THE TOWN CLERK .~® TOWN OF SOUTHOLD t ELIZABETH A. NEVILLE, TOWN CLERK t i~ P.O. BOX 1179 SOUTHOLD, NGW YORK 11971 l~~~if,~,lll~f„1„~i~~~lilf.,.I,1„~f~f~l,l„i,~,ll~l~~~~l~li -Y~~I-7~C • taeisrna.ar.~c~ayae~n~a.~anvaa- _ _ - ___ ^ Complete kema 1, 2~d 3. Also complete A ~ ure kem 4 if Reatdded DelNery is desired. X 0 ~ / ~l O Addressee ^ Print your name and address on the reverse so that we can return the card to you. B. ~~ee~~rveedd by (Printed Name) C. Date of Delvery ^ Attach this card to the back of the mallplece, ', 7 ~ O ~ 23_ or on the front k space pennks. T - --... - -_ D. b delNery atlfMesa 17 O Vas 1. ArtlGe Addressed to: k VES, enter rasa ~ No Co.~ lslArd 'Asph~+lt ~~ ~~lJ. rJOX lau MAy~3,~.. ~ Speon k IVy 1191 a " "3. s - l-tertmed 7 O Registered ~m D Insured Mell ~ C.O.D. 4. Reetrkled Delivery! (Exha Fee) 2. ArtlcleNumher 703 3110 0001 8547 8482 (liansfar /turn aervloe 1e6e1) - - _ -- P3 Fonn 3811, February 2004 Domestic Retum Receipt taisasm~n+nsw -'°-- UNITED STAT~, y~~ dd. .gyy~,~'~,~hr ~~~~".rry.`~ ;~s 'S 'ti~ '~~i~~ ~ ~iIS.:I .aJ' i- lit .1 L • Sender: Please print your name, address, and ZIP+4 in this box ~~nrwy. OFFICE OF THE TOWN CLERK TO W N OF 500THOLD ~®~ ELIZABETH A. NF.VH.LE, TOWN CIERK i~ + i~ P.O. BOX 1179 SOUTHOLU, NEW YORK 11971 I„ail„VIII,f,.I.,~I~~~Illf,.,1~1~„I~I~I~f,~i~~~ILf„~~I~il ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER ~o~~pF SO(/jyo~ • ~~0~ ~~y00UNT'1,~.,~' Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 7B5-6145 Telephone (631) 765-1500 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 21, 2007 Corazzini Asphalt, Inc PO Box 1281 Cutchogue, NY 11935 Dear Sirs: Congratulations. At the regular Town Board meeting held on May 8, 2007, the Town Boazd accepted the bid of Corazzini Asphalt for "Liquid Asphalt & Recycled Stone" Road Treatment bid. A certified copy of the resolution is enclosed. The bid deposit will be returned to you at the end of the contract. Last years bid deposit is enclosed. Thank you for your bid. Very truly yours, ~ ~~~ Lynda M Bohn Deputy Town Clerk Ens. Town of Southold -Letter ~~~~ +®~ ~; ,~ ~'`- Board Meeting of May 8, 2007 RESOLUTION 2007-446 ADOPTED Item # 22 DOC ID: 2865 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION N0.2007-446 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 8, 2007: RESOLVED that the Town Board of the Town of Southold hereby acceuts the bid of Corazzini Asphalt. Inc., for furnishine and alacine Bituminous Surface Treatment RC-250 Lipuid Asphalt "Oil & Recycled Stone" within the Town of Southold, all in accordance with the bid specifications and Town Attorney, and as follows: Bituminous Surface Treatment Schim Mix Asphalt Concrete Fog Coat ~a~~ Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Thomas H. Wickham, Councilman SECONDER: William P. Edwards, Councilman AYES: Evans, Wickham, Ross, Edwards, Russell, Krupski Jr. Town (Mainland) $ 1.95 per sq. yd. $ 78.00 per ton $ 2.00 per gallon Generated May 14, 2007 Page 36 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREF.UOM OF INFORMATION OFFICER '~o~~pF SO(/rylo L ~' • ~° ~! ~~~~OUNTV ,~~ OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING #6 RC-250 Liquid Asphalt Oil & Recycled Stone One (1) bid was received: Corazzini Asphalt P O Box 1281 Cox Lane Cutchogue NY 11935 Bituminous Surface Treatment Schim Mix Asphalt Concrete Fog Coat Town $1.95 s.y. $78.00 ton $2.00 gallon Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631)765-6145 Telephone (631) 765-1800 southoldtown.northfork.net `6 X17 J 0~- 8100.00 dF'FICIAL EC I:, Cnp j1''.~i ~ ,~I iii V. orris ~ $ I~Ef10 PO P. ,o- ~~~'. ffEt(~ ~6 CU?iHGGJt. h: Y. li435 n' iO 18 20 3i~' ~:0 2 14D 54640 14 00000 i 9i~' _. - - - - THE;OPIGINAL DOCUMENT NAS A;REFLECTIVE. WATEHMAAK ON=LJ1E ~~CK:`; yNOLD.RT;FN A_13-Ck~ TO'Vi~W=WHE}L`~CHECKING THE^~HU~N.$EM~NY.yma~~,c~"+' '"'~" LEGAL NOTICE • NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with aNon-Collusive Bid Certificate, and bank draft. certified check. or bid bond in the amount of 5100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, unti110:00 A.M., Thursday, April 19, 2007, at which time they will be opened and read aloud in public. The Town Boazd of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly mazked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 27, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 5, 2007, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Town Board Members Town Attorney Superintendent of Highways Hazris John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board RC-250 LIQUID ASPHALT "OIL & RECYCLED STONE" ITEM N0.6 SPECIFICATIONS Item # 6 Calendar Yeaz 2007 FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS BITUMINOUS SURFACE TREATMENT RC-250 LIQUID ASPHALT "OIL & RECYCLED STONE" NOTE: THE TOWN OF SOUTHOLD WILL SUPPLY 2,000 CUBIC YARDS (more or less as may be needed) OF RECYCLED 1/4" BLUESTONE MATERIAL. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. RC-250 LIQUID ASPHALT Item # 6 "OIL & RECYCLED STONE" Calendaz Yeaz 2007 A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a sepazate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compazed, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accorpanied. C. OMISSIONS AND DISCREPANCIES Bidders should cazefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. RC-250 LIQUID ASPHALT Item # 6 "OIL & RECYCLED STONE" Calendar Yeaz 2007 D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties aze invited to be present. E. AWARD OF CONTRACT Awazd of contract will be made as soon as practical. The Superintendent of Highways reserves the fight to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the awazd. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standazd form of Agreement between Owner and Contractor. The Town will either awazd the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals aze reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregulaz may be rejected; any proposal accompanied by an insufficient or in•egulaz certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. RC-250 LIQUID ASPHALT Item # 6 "OIL & RECYCLED STONE" Calendaz Yeaz 2007 I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will' be required to appeaz before the Town in person; or if a firm or corporation, a duly authorized representative shall so appeaz, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awazded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules aze part of this Contract. The Contractor is responsible for being familiaz with the latest available schedules. RC-250 LIQUID ASPHALT Item # 6 "OIL & RECYCLED STONE" Calendar Yeaz 2007 INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similazly to provide Workmen's Compensation Insurance for all of the Tatter's employees unless such employees aze covered by the.protection afforded by the Contractor. Public Liability and Propertv Damaee Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollazs. ($1,000,000.00) on account of each accident. Propertv Damage Insurance in an amount not less than One Million Dollazs ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Propertv Damaee Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Propertv Damaee Insurance: The Contractor shall famish to the Owner, with respect to the operations he or any of his subcontractors perform a regulaz Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing RC-250 LIQUID ASPHALT Item # 6 "OIL & RECYCLED STONE" Calendaz Yeaz 2007 for a limit of not less than One Million Dollazs ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollazs ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regulaz Protective Pronertv Dama¢e Insurance providing for a limit of not less than One Million Dollazs ($1,000,000.00) for damages aiising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollazs ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. RC-250 LIQUID ASPHALT "OIL & RECYCLED STONE" DATE: PROPOSAL FORM 7 Item # 6 Calendaz Yeaz 2007 NAME OF BIDDER: CORAZZINI ASPHALT INC. CUTCHOGUE, N.Y. 11935 TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: disqualification. The undersigned as bidder, declazes that the only persons, company, or parties interested in this proposal as principals aze named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has cazefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: RC-250 LIQUID ASPHALT Item # 6 "OIL & RECYCLED STONE" Calendaz Yeaz 2007 BID ON ASPHALT ROAD MATERIALS, BITUMINOUS SURFACE TREATMENT RC-250 LIQUID ASPHALT "OIL & RECYCLED STONE", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Bituminous Surface Treatment -Liquid Asphalt Grade RC-250 & recycled Stone ~~ (written in words) Per q. Yd. ~l. 9~ (written in numbers) Per Sq. Yd. s*****•~s*+*sr*s~rs***+***~+rt*rr*********+***a~**+r**«~~~+*r*«~s*****•rs**tt Schim Mix Asphalt Concrete -Type 5 (500 +/-Ton) ~~////~~ ~~,C]ti ~~ ~~~~~_ ~/D~Do (written t wor )Per To (written in numbers) Per Ton Fog Coat: RC-250 Liquid Asphalt (50 +/-Gallons) (wntten in words) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this propos or by mutual agreement may extend this time period. ~~ Signature of Bidder: Business Address P.0 60X 1281 CUTCHOGUE. N.Y. 11935 Telephone Number: CD3 1 -13y -rJ ~P ~ 6 Date: ~(Jri ~ ~~ ~~~~ ~ Z.oo RC-250 LIQUID ASPHALT Item # 6 "OIL & RECYCLED STONE" Calendaz Yeaz 2007 1. DESCRIPTION Bids aze requested for the purchase and application of Bituminous Surface Treatment that consists of LIQUID ASPHALT (Grade RC-250) & RECYCLED 1/4" Blue STONE for the use in repair & maintenance of the Town Highways for the calendar yeaz. The contractor shall supply all liquid asphalt and the Town of Southold will supply approximately 2,000 cubic yazds (more or less) of recycled stone. The contractor shall be required to pick up stone material from the Town Highway Yazd on Peconic Lane. All materials shall be placed and/or applied by the contractor as directed by the Superintendent of Highways. The contractor shall also be required to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein aze considered an estimate only and may not be the quantity of material that will actually be required by the Town for the calendar year. 2. MATERIALS Asphalt Road Material shall be Grade RC-260 and shall meet the following Specifications: TEST Grade RC-250 Water, Max. (%) 0.2 Flash Point, C.O.C. F, Min. - Kinematic Viscosity @ 140 F, Centistokes 250-500 Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. 35 To 500 F Min. 60 To 600 F Min. 80 Residue from Distillation to 680 F Volume by Difference, Min. 65 Tests on Residue Absolute Viscosity 140 F 600 - 2400 Ductility, 5 cra/min. @ 77 F, cta. min. 100 Sol. In CCL4, Min. 99 Required Temperature Mixing 100 - 175 Spraying 80 - 250 Blue Stone shall be supplied by the Town of Southold and applied by the contractor free of all foreign debris. 3. WEATHER LIMITATIONS The material shall be spread only when: 1. The read surface and atmospheric temperatures aze at least 45 degrees F and rising. RC-250 LIQUID ASPHALT Item # 6 "OIL & RECYCLED STONE" Calendaz Yeaz 2007 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material 4. Construction limits shall be between May 1 & November 1. 4. Equipment, Delivery & Application: All asphalt & stone materials must be applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt & stone materials to the job site in quantities as directed by the Superintendent of Highways. All bituminous material distribution vehicles shall have full circulation spray bazs & be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Aggregate spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required azeas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Squaze Yazd prior to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the azea to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of bituminous material (RC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per squaze yazd and immediately covered with Recycled Stone at the approximate rate of 25 lbs. per squaze yazd. The stone course shall be completely rolled twice-with aself-propelled pneumatic roller. 5. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehiculaz and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. END OF SPECIFICATION: RC-250 LIQUID ASPHALT Item # 6 "OIL & RECYCLED STONE" Calendar Yeaz 2007 CTA TFTAFMT !1F hT(1N_(`(1T T i TCTnI~ - ('I'o be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regazding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that ~t ChC.tYC~ ~UYQZ?in.i `-T'~ of the (Name of signatory) C ~ ~0.2Z1 ~] I ~ S~ I Y1 C Be authorized to sign and submit the bid (Name of orporation) RC-250 LIQUID ASPHAL• • "OIL & RECYCLED STONE" Or proposal of this corporation for the following Project: Item # 6 BITUMINOUS SURFACE TREATMENT RC-250 LIQUID ASPHALT "OIL & RECYCLED STONE" Peconic Lane, Peconic, New York 11958 Item # 6 Calendaz Yeaz 2007 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by CC~>rQZZ1Yll ~p11ux~ ~17C T corporation at a meeting of the Boazd of Directors, held on the ~ ~ day of /1 ~ , 20 O -7 . (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. #8316 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Dina Mac Donald of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successively, commencing on the 5th day of April, 2007. ~.- Principal Clerk Sworn to before me this ~ ~ day of 2007 NfMI'IGJk T9 HEkEBY 6IVC~N, m accofdaa~+c'wibt fhe provisions Af Sec- tion 103 ofttieGeneraPMunicipal i:aw, thatsealed bibs are sough and request- ed for furn(shing and placing within the Town of Southold, the following road - 1.OJ eud Send 2: O~ §nd Stoue 3. Lignid Asphalt 0. Saud tNix (type 5, Shim) - S.Type 6Top 6i-RC=250 Liquid ABplielt Oil & Re• tycled Stooe - 7.TypeDMicro-Surfacing & Type 6 Asphalt (towp..(ric(c ap) .Specifications map beobtained at the-Office of the Town :clerk, Town of -Southold, Town-Hall, 53095 MaidRoad, Southold, Naw York 14971, Monday through Friday, 8:00 am to 4:00 pm -Tlsesealed 4idF-tpgether with aNon- Collumve .Hid [',..t~•.:. and 1~ aamW etlliBWil: rHtl he received by the'i'own C.4etk i# ibe'bxv of Souttrold atgfe 3uaENold'Topn ata~; po l3oz 1179, 53p95Iatain Road; 3an1hMi3, New York, until i0:00A:M, `T'hursday„April 19, 2007, at which time they wi0.be opened and readaloud i9 public. The Town Board ofthe Town of Souttioltl reserves the right to reject any and all bids and waive any and a1L infor- malities in any bid skould it be deemed in the be9t interest of [fie Town of South- ola tdao-so. All bids must be signed and sealed id envelopes plainly mazked, wipt the type of road treatment being bid on, and sub- ~mi[[ed to [he Office of the Town Clerk. The-bid pricesha0 not include any [ax, federal, state, or local, from which the Towv of Southold isexemp[. Dated: March 27, 21107 ELIZABETfiA.NEVILLE cnrm-far n rnumi rr >:u rr . Y~--~~ ~ CH~OLINSKI NOTARY Pt!PLIC-~'w•TE OF NEW YORK air. '.11 -V061 D~g50 41vr!b,r~G !tf l;uttolk Ctlunly Comsdna;un Erpit ee February 28, 2006 • LEGAL NOTICE • NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Type 6 Asphalt (town pickup) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with aNon-Collusive Bid Certificate, and bank draft. certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, unti110:00 A.M., Thursday, Apri119, 2007, at which time they will be opened and read aloud in public. The Town Boazd of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly mazked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 27, 2007 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 5, 2007, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Town Boazd Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Boazd Town Attorney John Cushman, Comptroller Brown's Letters Construction Data STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~ day of , 2007, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid Item #6 4/19/07 10:00 AM ~~ Q Y_~;~ CJ Elizabeth A. Ne ille Southold Town Clerk Sworn before this t{TK day of ~ , 2007. N tary Public LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01806020932 Qualified in Suffolk Cou Term Expires March 8, 20 RC-250 LIQUID ASPHAL~ "OIL & RECYCLED STONE" ITEM N0.6 • Item # 6 Calendar Year 2007 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS BITUMINOUS SURFACE TREATMENT RC-250 LIQUID ASPHALT "OIL & RECYCLED STONE" NOTE: THE TOWN OF SOUTHOLD WILL SUPPLY 2,000 CUBIC YARDS (more or less as may be needed) OF RECYCLED 1/4" BLUESTONE MATERIAL. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. RC-250 LIQUID ASPHAL~ "OIL & RECYCLED STONE" Item # 6 Calendaz Yeaz 2007 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a sepazate sheet beazing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guazanty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the awazd. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should cazefully examine the specifications and fully infonn .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. RC-250 LIQUID ASPHAL~ • Item # 6 "OIL & RECYCLED STONE" Calendaz Year 2007 D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the fight to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. RC-250 LIQUID ASPHAL~ • Item # 6 "OIL & RECYCLED STONE" Calendaz Year 2007 I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will' be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awazded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules aze part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. RC-250 LIQUID ASPHAL~ • Item # 6 "OIL & RECYCLED STONE" Calendaz Yeaz 2007 INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similazly to provide Workmen's Compensation Insurance for all of the Tatter's employees unless such employees aze covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may azise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollazs ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollazs ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims azising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regulaz Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing RC-250 LIQUID ASPHAL~ • Item # 6 "OIL & RECYCLED STONE" Calendar Year 2007 for a limit of not less than One Million Dollazs ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective ProUerty Damage Insurance providing for a limit of not less than One Million Dollazs ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or sepazate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation ornon-renewal. RC-250 LIQUID ASPHAL~ "OIL & RECYCLED STONE" PROPOSAL FORM DATE: NAME OF BIDDER: • Item # 6 Calendar Year 2007 TO: SOUTHOLD TOWN BOARD TOWN HALL PO BOX 1179 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: RC-250 LIQUID ASPHAL~ "OIL & RECYCLED STONE" • Item # 6 Calendar Year 2007 BID ON ASPHALT ROAD MATERIALS, BITUMINOUS SURFACE TREATMENT RC-250 LIQUID ASPHALT "OIL & RECYCLED STONE", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Bituminous Surface Treatment -Liquid Asphalt Grade RC-250 & recycled Stone (written in words) Per Sq. Yd. (written in numbers) Per Sq. Yd. *+r**t**~***+***~+*rr**-**r***+~*r+*rr**r~*~*+*******++**+*rr~*r*s~***x*+*++* Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (written in words) Per Ton (written in numbers) Per Ton *++r**~t**********a**r*+rr**t~*~t**~**~*****++*r****r*****e**s•*****+****+ra* Fog Coat: RC-250 Liquid Asphalt (50 +/- Gallons) (written in words) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: RC-250 LIQUID ASPHAL~ • Item # 6 "OIL & RECYCLED STONE" Calendaz Yeaz 2007 1. DESCRIPTION Bids aze requested for the purchase and application of Bituminous Surface Treatment that consists of LIQUID ASPHALT (Grade RC-250) & RECYCLED 1/4" Blue STONE for the use in repair & maintenance of the Town Highways for the calendaz yeaz. The contractor shall supply all liquid asphalt and the Town of Southold will supply approximately 2,000 cubic yazds (more or less) of recycled stone. The contractor shall be required to pick up stone material from the Town Highway Yazd on Peconic Lane. All materials shall be placed and/or applied by the contractor as directed by the Superintendent of Highways. The contractor shall also be required to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein aze considered an estimate only and may not be the quantity of material that will actually be required by the Town for the calendar year. 2. MATERIALS Asphalt Road Material shall be Grade RC-260 and shall meet the following Specifications: TEST Grade RC-250 Water, Max.(%) 0.2 Flash Point, C.O.C. F, Min. - Kinematic Viscosity @ 140 F, Centistokes 250-500 Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. 35 To 500 F Min. 60 To 600 F Min. 80 Residue from Distillation to 680 F Volume by Difference, Min. 65 Tests on Residue Absolute Viscosity 140 F 600 - 2400 Ductility, 5 cra/min. @ 77 F, cra. min. 100 Sol. In CCL4, Min. 99 Required Temperature Mixing 100 - 175 Spraying 80 - 250 Blue Stone shall be supplied by the Town of Southold and applied by the contractor free of all foreign debris. 3. WEATHER LIMITATIONS The material shall be spread only when: The read surface and atmospheric temperatures are at least 45 degrees F and rising. RC-250 LIQUID ASPHAL~ • Item # 6 "OIL & RECYCLED STONE" Calendar Yeaz 2007 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material 4. Construction limits shall be between May 1 & November 1. 4. Equipment, Delivery & Application: All asphalt & stone materials must be applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt & stone materials to the job site in quantities as directed by the Superintendent of Highways. All bituminous material distribution vehicles shall have full circulation spray bars & be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Aggregate spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard prior to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the azea to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of bituminous material (RC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per squaze yard and immediately covered with Recycled Stone at the approximate rate of 25 lbs. per squaze yard. The stone course shall be completely rolled twice-with aself-propelled pneumatic roller. 5. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. END OF SPECIFICATION: RC-250 LIQUID ASPHAL~ • Item # 6 "OIL & RECYCLED STONE" Calendar Year 2007 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) (Name of Corporation) Be authorized to sign and submit the bid RC-250 LIQUID ASPHAL~ • "OIL & RECYCLED STONE" Or proposal of this corporation for the following Project: Item # 6 BITUMINOUS SURFACE TREATMENT RC-250 LIQUID ASPHALT "OIL & RECYCLED STONE" Peconic Lane, Peconic, New York 11958 Item # 6 Calendaz Yeaz 2007 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Boazd of Directors, held on the of 20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. day Signature Town of Southold - Lette~ ~®~ Boa•/Ieetiing of March 27, 2007 RESOLUTION 2007-326 Item # 30 DOC ID: 2751 ADOPTED THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION N0.2007-326 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 27, 2007: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for various road treatment bids for the calendar year 2007. • ~['""`_ Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Daniel C. Ross, Councilman SECONDER: Louisa P. Evans, Justice AYES: Evans, Wickham, Ross, Edwards, Russell, Krupski Jr. Generated March 30, 2007 Page 47